Office administrator jobs in Moody, AL - 173 jobs

Johnson Service Group (JSG) is a nationally recognized professional staffing and recruiting firm that is looking for an experienced Administrative Assistant fill a contactassignment in Birmingham, Alabama. Job Title: Administrative Assistant Work Location: Birmingham, AL 35203 Overview Provide expert-level administrative support and leadership to the team Experience: 11 years of experience Job responsibilities: Leveraging over 11 years of experience to ensure seamless operations and enhance organizational efficiency. Independently manage calendars, schedules, and appointments for team members, optimizing time management and prioritizing critical tasks. Lead the coordination and organization of high-profile meetings, conferences, and events, including all logistics, agendas, and follow-up actions, with meticulous attention to detail. Prepare, edit, and review complex documents, reports, presentations, and correspondence, demonstrating an advanced level of proficiency in Microsoft Office Suite and other relevant software. Conduct in-depth research, gather, and analyze data, and compile comprehensive reports to support strategic decision-making and planning. Handle highly sensitive and confidential information with utmost discretion and professionalism, always maintaining a high level of confidentiality. Oversee budget management, expense tracking, and financial reporting, ensuring accuracy and compliance with organizational policies. Act as a primary point of contact for internal and external stakeholders, providing exceptional communication and interpersonal support. SKILL SETS & EXPERTISE: Outstanding communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. This position may require some bending, lifting, climbing, prolonged sitting, prolonged walking, walking on gravel or crawling when necessary. JSG offers medical, dental, vision, life insurance options, short-term disability, 401(k), weekly pay, and more. Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law. #D650

Schedule: Monday - Friday, Day Shift Directs, plans, organizes, controls, negotiates, presents, monitors and evaluates a complex variety of functions involving financial affairs, operations, research, risk management, personnel, faculty recruitment and retention, compliance and physical facilities/space analysis in a large clinical department. This position is the primary departmental representative to outside agencies and works closely with governmental agencies, foundations, and industry in the management of intramural or extramural programs. Coordinates all managerial aspects of research activities with appropriate University officials assuring the integrity of all policies and procedures with the University and the research and grants administration office. Interviews, hires, trains, evaluates, disciplines and discharges subordinate personnel. Position Requirements: EDUCATION AND EXPERIENCE: Required: Bachelor's degree in a business, finance, or a related field required and ten (10) years of related experience required. Work experience may NOT substitute for education requirement. Preferred: MBA or other relevant Master's degree or equivalent certification, e.g. CPA TRAITS & SKILLS: Must be self-directed / self-motivated; must have excellent communication and possess outstanding customer service and interpersonal skills. Must be able to: (1) perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure; (2) accept responsibility for one's own work; (3) work independently; (4) recognize the rights and responsibilities of patient confidentiality; (5) convey empathy and compassion to those experiencing pain, physical or emotional distress and/or grief; (6) relate to others in a manner which creates a sense of teamwork and cooperation; (7) communicate effectively with people from every socioeconomic, cultural and educational background; (8) exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment; (9) perform effectively when confronted with emergency, critical, unusual or dangerous situations; (10) demonstrate the quality work ethic of doing the right thing the right way; and (11) maintain a customer focus and strive to satisfy the customer's perceived needs. • Proven ability to manage and lead staff in a changing environment. • Knowledge, experience and ability to manage complex information and computer systems. • Understand managerial accounting and finance principles (including practice management). • Understanding of the evolving health care marketplace. • Ability to identify opportunities to enhance income from development and revenue sources as well as identifying how best to promote, schedule and charge for various initiatives. • Demonstrated ability to work effectively with a diverse population of faculty, staff and students; experienced in the supervision of administrative and support staff personnel. • Ability to provide initiative, judgment and creativity in the resolution of complex problems • Effective communication/presentation skills and a proven track record of forming collaborative and effective working relationships with physicians and administrative leaders. • Ability to establish realistic and achievable priorities and the ability to lead staff to achieve departmental goals and objectives. UA Health Services Foundation (UAHSF) is proud to be an AA/EOE/M/F/Vet/Disabled employer.

The Payroll & Accounting Admin is responsible for assisting with weekly disbursement of multi-state payroll, including garnishments, benefits and taxes to our Company employees, consistent with federal and state wage and hour laws. This position assists with the processing of new hires, temporary workers, transfers, promotions and terminations is accurate and timely. This position works closely with the Payroll Manager and HR to ensure all benefits are administered and paid for appropriately. This role is also responsible for providing financial, administrative and clerical services as it relates to accounts payable, accounts receivable and job costs. This includes ensuring vendors and subcontractors are paid in a timely manner under company procedures, posting owner billings and payments, paying company taxes, job payment reporting and job costs at month end. Responsibilities: Assist in processing payroll according to weekly and bi-weekly payroll deadlines, may also include preparing certified payrolls to job sites as needed. Assist with interacting with accounting software to set up new hires in the system, make changes to withholdings and deductions, enter and process all payroll, and upload ACH file to the company's treasury product at the bank. Assist in preparing reports to pay weekly, monthly and quarterly federal and state withholding taxes. Assist with preparation of annual W-2s for employees. Prepare weekly and monthly reporting to the 401k vendor for employee contributions. Prepare and distribute weekly hours and labor distributions reports for management team. Prepare accounts payable entries for benefits vendors and cut checks. Organize and maintain payroll related files, scan into a digital imaging environment. Assist payroll with audits. Manage truck and travel, balance spreadsheets, bank statements, financial statements, and vacation report. Assist in preparation of ACIG reports. Requirements: Bachelor's Degree in Accounting, Finance, Business or related field Proficient in MS Office required Preferred Certifications, Memberships and Licensures Payroll related certification Valid Driver's License required Physical Demands and Working Environment: The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office environment with extensive public contact and frequent interruptions. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight 50 lbs; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction. EOE - Vets/Disabilities Hoar does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of Hoar without a prior written search agreement will be considered unsolicited and the property of Hoar. #AlwaysInProcess #corporateservices

Miller Estate and Elder Law is a client-focused firm dedicated to providing compassionate and comprehensive estate planning and elder law services. We pride ourselves on guiding families through important life decisions with clarity, care, and professionalism. Position Overview We are seeking a highly organized and proactive Office and File Coordinator to support our estate planning operations. This role is ideal for someone with a background in office administration who thrives in a fast-paced, detail-oriented environment and enjoys seeing client matters through from start to finish. Experience in the legal field is not required. Key Responsibilities Estate Planning Support : Interact with clients to get vital planning information Create and maintain estate planning client binders Set up and manage client files Prepare and organize legal documents for estate planning cases Track client progress from hire to planning completion Coordinate estate planning files and ensure timely implementation Draft and proofread legal documents and legal correspondence Office Coordination & Administration : Maintain and develop office systems and processes Update calendars and assist with scheduling client appointments Coordinate weekly team meetings to ensure alignment and progress Facilitate communication between other staff to keep client matters moving forward Handling office invoices and payment coordination. Qualifications Proven experience in office administration or management Strong organizational and time management skills Familiarity with legal software preferred but not required Excellent communication and coordination abilities Ability to work independently and collaboratively Attention to detail and commitment to client service Compensation: $45,000+ based on experience Why Join Us? Be part of a mission-driven team helping families plan for the future Work in a supportive and professional environment Opportunity to grow within a respected elder law firm

The Camp Office Administrator is an essential member of the leadership team, supporting the Camp Director in managing the daily operations of camp. This role focuses on administrative functions, communication, and organization to ensure camp runs smoothly and effectively. The Office Administrator is the hub of camp operations, balancing parent relations, staff support, and camper needs while maintaining the professional standards of Kidcam. Pre-Camp: The Office Administrator assists with preparing camp management software, entering camper data, organizing reports, and supporting staff scheduling. They also help set up office systems, supplies, and processes to ensure a smooth start to the season. During Camp: The Office Administrator manages parent communication in coordination with the Camp Director, oversees social media updates, and ensures all administrative records are accurate and up to date. Responsibilities include monitoring camper medications, documenting incident reports, distributing merchandise, and assisting with staff schedules. They help keep the Director's duties on track and may occasionally run a camper group when needed, always ensuring camp remains organized and efficient. Post-Camp: The Office Administrator helps finalize end-of-season reporting, organize records, reconcile accounts, and close out administrative systems. They also provide feedback and recommendations to improve processes for the following season. This position requires strong organizational, communication, and multitasking skills, as well as the flexibility to step in wherever needed to support the camp's overall success.

We're looking for a Traffic Office Coordinator to join our Distribution team. In this role, you'll process and route orders, prepare shipping documents, and keep our systems accurate and up to date. It's a steady, full-time position in a fast-paced environment where attention to detail and organization make all the difference. The position will be based in Pelham, AL, with occasional travel to Montevallo, AL. This is an hourly non-exempt role. Who We Are Gabriella White is home to our family of brands - Gabby and Summer Classics. We are growing in all areas of the business and are proud to be family-owned and operated since 1987. Together, we furnish life's best moments, from the every day to the exceptional. We are united by our vision as well as our collective spirit and our culture is shaped by our core values: Dedication - Enthusiasm - Synergy - Integrity - Goal-Oriented - Nimble, or simply put DESIGN. As a premier innovator, manufacturer, and retailer of luxury furniture and accessories, our brands are loved by designers and design-minded consumers for creating timeless outdoor living and transitional, eclectic furniture and accessories for every part of the home. We're always looking for talented people to join our team and grow together. What We Offer * Competitive health, dental, and vision plans * Employer paid short- and long-term disability. * 401(k) plan with company match after 12 months * Employee Assistance Program and Chaplain Services to support mental and emotional well-being * Paid sick leave, vacation, holidays, and parental time * Generous employee product purchase discount What You Do * Process daily work to help keep orders moving smoothly * Sort, route, and process outbound customer orders * Generate Bills of Lading (BOL) and other shipping documents * Handle both standard and some customer-routed orders * Monitor traffic exception reports and flag issues * Enter and update information in our systems (Syspro and Datascope) * Support consistent workflow and accuracy in the traffic office * Pitch in with other duties as needed to support the team What You Bring * At least one year of customer service or administrative experience * At least one year of experience in logistics, inventory, or procurement * Strong computer skills and comfort learning new systems (ERP experience a plus) * Clear written, verbal, and interpersonal communication skills * Strong organizational skills with the ability to multi-task * Dependable follow-up and follow-through to get tasks done right * Reliable transportation to commute to Pelham and occasionally Montevallo as needed * A team mindset with the ability to spot process improvements and adapt quickly * Core hours are Monday through Friday from 8:00 a.m. to 5:00 p.m. with minor variations during peak season

Cook's Pest Control, Inc., a family-owned business, has over 300,000 customers, 1,700+ employees and 41 locations. Cook's has been servicing customers for almost 100 years and is known throughout the Southeast for their integrity, community involvement, and commitment to excellence. With that kind of reputation, it's no wonder we have been named one of the most successful Pest Control companies in the United States! Job Description The Office Specialist is skilled in the day-to-day functions of the office and will perform a variety of office/clerical duties while providing excellent customer service. Responsibilities may range from general receptionist duties to some HR and Accounting functions . Customer Service Answer incoming customer calls and route calls to the appropriate department. Complete initial new customer intake, enter basic customer information and route new customer information to the appropriate sales team member. Respond to customer account and billing questions or concerns. Contact customers regarding invalid payments and funding sources. Accounting Process customer payments received and complete daily bank deposits. Process vendor invoices, submit payment via credit card or submit payment request to Corporate Office as appropriate. Monitor past due accounts and contact customers for collections. Forward accounts to collections agency as needed. Process account write offs and termination of customer accounts as needed. Communicate with District Manager on completion of tasks outlined on the Daily Accounting Checklist. Review payroll and make adjustments as needed. Maintain petty cash. Human Resources Complete full hiring and onboarding process for new employees, including processing background checks, scheduling physical & drug screens, entering employee info into HRIS, and completing new hire paperwork. Assist new and current employees with general HR/Benefits questions. Process monthly employee changes including but not limited to pay rate and status changes. Complete termination process for exiting employees. Manage Workers' Compensation and Auto Insurance claims. Office Management Complete monthly warehouse and office supply order. Order business cards. Qualifications High School Diploma or equivalent Must have excellent customer service skills. Must have excellent computer skills and be familiar with Microsoft Office Suite (Excel, Word, and Outlook). Must have excellent organizational skills, be able to multitask and determine priorities. Must have excellent attention to detail; accuracy of work is highly important. Must have excellent communication skills, both oral and written. Must be able to work well both independently and as part of a team. Ability to adhere to Cook's Grooming policy This position works in an office setting and may be in direct contact with customers. This position requires the employee to sit at a computer for up to 8 hours per day. This position may require light lifting and filing. Saturdays and evening work may be required at times. Additional Information Along with a great place to work, Cook's employees enjoy: Competitive Pay! Health, Dental, Vision, Life, Disability! 401(k) Retirement Plan with Company Match! Paid Time Off - Vacation/Sick Time + Holidays! Mentorship & Advancement opportunities! * Cook's is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

Advanced Administrative Support Specialist We are seeking an experienced and highly organized professional to provide advanced administrative support to our team. The ideal candidate will leverage their 6-10 years of experience to ensure smooth operations and efficient processes. Key Responsibilities: Calendar and Schedule Management: Independently manage calendars, schedules, and appointments for team members. Optimize time management and prioritize critical tasks effectively. Meeting and Event Coordination: Organize and coordinate meetings, conferences, and events, including logistics, agendas, and follow-up actions. Ensure all details are managed with meticulous attention to detail. Document Preparation and Editing: Prepare and edit documents, reports, presentations, and correspondence. Demonstrate a high level of proficiency in Microsoft Office Suite and other relevant software tools. Research and Reporting: Conduct research, gather data, and compile reports to support decision-making and strategic planning. Confidentiality and Professionalism: Handle sensitive and confidential information with the utmost discretion. Maintain a high level of confidentiality and professionalism at all times. Financial Support: Assist in budget management, expense tracking, and financial reporting. Ensure accuracy and compliance with organizational policies. Stakeholder Communication: Serve as a point of contact for internal and external stakeholders. Provide exceptional communication and interpersonal support. Qualifications: 6-10 years of experience in advanced administrative support roles. Proven ability to manage complex schedules and prioritize tasks. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Exceptional organizational skills and attention to detail. Strong written and verbal communication skills. Ability to handle confidential information with discretion. Experience in budget management and financial reporting is a plus.

Salary: $47,000 to $57,000 based on ACCS Board of Trustees Salary Schedule C-3 and experience The Accommodations Coordinator reports directly to the ADA Director and will work closely with the Director to oversee the department's student support services, including, but not limited to ADA alternative testing, notetaking services, coordinating ASL interpreters and/or CART professionals, exam proctoring, and managing all facets of assistive technology. The employee will be responsible for assessing and ordering books and materials in accessible alternate formats, managing assistive technology/equipment and training students for its use. The employee will work independently with faculty, staff, and/or students to resolve accommodation-related implementation issues including, but not limited to mediating and problem-solving with faculty/staff and students regarding accommodations; assessing and referring at-risk students to the appropriate campus and community resources; tracking and maintaining records and providing summary with recommendations at the end of each academic year. The employee will work with students, faculty, and staff to ensure that appropriate ADA Accommodations Office policies, procedures, and processes are upheld; and overseeing and managing the office in the absence of the Director. 1. Assists the Director in evaluating student eligibility for disability assistance based on appropriate documentation and provides recommendations and accommodations to support student access in a timely manner. Assists in determining appropriate and reasonable accommodations and services based on student needs and current disability law. Collaborates with faculty and staff to implement appropriate accommodations and services. 2. Tracks intake and review of documentation utilizing the ADA Accommodations Portal. Maintains accurate student case database, including meeting notes and student-related contacts. Reports quantitative and qualitative data for internal assessment. 3. Manages assistive technology/accessible equipment making recommendations for replacement. Introduces and trains students in adaptive technologies to strengthen their access. Serves as a liaison with IT to help ensure students are provided with appropriate accessible technology in a timely fashion, keeps all relevant electronic materials and forms up to date, including serving as the liaison with IT on replacing and installing equipment and software in computer labs. 4. Assists the Director with all aspects of accessibility services operations such as hiring, training, and supervising note-takers, exam proctors, student workers, and American Sign Language interpreters and/or CART professionals. 5. Responds appropriately in sensitive situations maintaining confidentiality while working with a diverse population. Makes appropriate referrals for at-risk students regarding mental health services, food insecurity, learning resources, and academic advising. 6. Provides outreach and targeted support to students with disabilities. Advises students in the areas of academic skill development and learning differences. Advises the local chapter of Delta Alpha Pi (honor society for students with disabilities). 7. Manages walk-ins and advises students and families about the ADA Accommodation Office's policies and procedures and connects them with all appropriate constituencies on campus. Attends campus and community events presenting information about the ADA Accommodations Office. 8. Participates in a variety of multi-faceted administrative functions involving the office. Orders equipment/supplies, creates requisitions, and check requests to support necessary services in the functioning of the office. 9. Assumes additional responsibilities as requested in Enrollment Services. 10. Perform other duties as assigned. * Bachelor's degree required. Master's degree strongly preferred. * A minimum of one year of full-time related work experience is required, preferably in higher education. * Familiarity with Banner, and competency with a variety of computer programs and file formats preferred. Note About Applying: Please check the application requirements at the end of this announcement. When applying, applicants will be required to submit transcripts and a resume via the NEOED system, but there may be other documents that are also required as part of this job application. Those can be added by selecting "Add Supplemental Attachment" on the attachments screen of your online application. Required Knowledge, Skills, and Abilities: * Ability to implement the rules and regulations applicable to the Americans with Disabilities Act of 1990 as amended in 2008 and Section 504 of the Rehabilitation Act of 1973. * Effective written, oral, interpersonal, organizational, technical and computer skills with the ability to learn and perform all essential functions accurately while working independently with minimal supervision. Comfortable dealing with sensitive situations and confidentiality. * Experience with alternate media and adaptive/assistive technology strongly preferred, and the ability to travel between campuses and to events. * Knowledge of the College's mission, purpose, and goals. Applicants must meet the minimum qualifications required and must submit a complete application packet through the online application system in order to be considered for a position. Applicants who fail to submit all required information may be disqualified. Only applications received during the period of this announcement will be considered. All application materials must be submitted through the online system. Paper documents will not be accepted by Human Resources. Please have ALL documents available for uploading at the time of application completion. A complete application packet consists of the following: * A completed Jefferson State Community College online application specific to this position * Current resume * Transcripts (unofficial copies will be accepted before the deadline but official transcripts must be on file prior to extension of an employment agreement to the successful candidate). Transcripts must include conferred or awarded date. * Work experience verification* in writing from your current and/or previous employer(s) confirming the required level of experience as stated in the "Qualifications" section. Verification should include dates of employment, whether full time or part time, and position title(s). Upon request from the applicant, work experience verification from current employer only may be delayed until an official offer of employment. Request must be made in the form of a statement on a separate document. If applicant delays verification from current employer and it does not cover required level of experience as stated in the "Qualifications" section, verification from previous employer(s) is required. (For clarification, please contact Human Resources.) * A work experience verification form can be found at Human Resources - Jefferson State Community College. Verification is the responsibility of the applicant. Verification must be completed by the employer and returned to the applicant for uploading with the online application. Do not return the paper form to Human Resources. Incomplete application packets will eliminate the possibility of an interview. It is the sole responsibility of the applicant to ensure his or her application packet is complete. Once submitted, all applications become the property of Jeff State. Requests for copies of application materials, including transcripts, will be denied by the College. The College reserves the right to fill the position within one year of the stated anticipated starting date or not to fill the position due to budgetary or operational considerations. Further, the College reserves the right to fill more than one position in the same job classification should another vacancy occur during the search process. If you are applying for one or more positions, you must submit a separate application packet for each position. In accordance with Alabama Community College System policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon receipt of a clearance notification from the criminal background check. Jefferson State Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security. All male applicants between the ages of 18-26 must provide proof of Selective Service Registration. Jefferson State Community College is an Equal Opportunity Employer. It is the official policy of the Alabama Community College System, that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Jefferson State Community College will make reasonable accommodations for qualified disabled applicants or employees. If you have a disability and require accommodations, please notify us. Applicants must adhere to the College's prescribed interview schedule and must travel at their own expense. The College reserves the right to withdraw this job announcement at any time prior to the awarding. APPLICATIONS FOR THIS POSITION MUST BE FILED ONLINE AT: Available Positions - Jefferson State Community College ********************** ************ ************

*$1,500 SIGN ON BONUS* TherapySouth was founded in July 2006 by Steve Foster, PT, LAT. His vision was that TherapySouth would be a therapist-owned practice, specializing in "hands-on care, close to a patient's home or work". All of our clinics maintain a friendly atmosphere that helps patients feel at home in their surroundings. Having several locations allows patients to conveniently attend physical therapy two to three times per week to improve their daily functions. We know our patients' names when they walk in the door of our clinics! At TherapySouth, we are dedicated to keeping our Core Values at the forefront of our minds. We believe in: Perseverance Faith Family Compassion Integrity Service Giving Fitness TherapySouth is looking for a talented team-player for our Office Coordinator position! If you are interested in joining our dynamic team, please apply below! The Office Coordinator is responsible for assisting with all day-to-day operational and administrative aspects of the clinic. Essential Functions: Demonstrate outstanding customer service. Schedule new and returning patients. Verify patient insurance, obtain necessary approval and pre-certification, and ensure proper documentation is completed. Calculate patient balances and payment due in advance to ensure payment is received at time of service. Collect OTC payments in accordance with Patient Payment Guidelines and enter payments into billing system. Send required documentation to case managers, adjusters, etc. for Worker's Comp patients. Contact referrals the same day as received and attempt to schedule appointment within 24 hours. Run weekly reports and submit to central business office in a timely fashion. Comply with all company policies and procedures as well as State and Federal regulations. Perform other duties as required to meet the needs of the company. Education and Experience: High school diploma or equivalent required . Experience in a medical or clinical office required . Experience with insurance verification required . Company Provided Benefits: Competitive pay with performance-based merit increases. Health, Dental and Vision Insurance. Paid Time Off + Holidays. Retirement plan with company matching. TherapySouth is an Equal Opportunity Employer.

Are you organized, approachable, and always one step ahead? Do you love keeping things running smoothly and supporting a team behind the scenes? Were looking for a Full-Time Office Assistant who thrives in a fast-paced, people-focused environment and takes pride in being the go-to person for all things admin. This is more than just a desk job its a chance to be part of a welcoming, collaborative team where your contributions truly matter. What Youll Be Doing as an Office Assistant: Keep the day-to-day operations running seamlessly with strong administrative support Greet visitors, answer phones, and direct inquiries with professionalism and warmth Schedule meetings, maintain calendars, and coordinate team communications Manage office supplies and ensure the workspace stays organized and well-stocked Assist with data entry, filing, and maintaining accurate records Support departments with printing, copying, scanning, and other essential tasks Pitch in on special projects and office events as needed no two days are the same! What Were Looking For: Strong communication and interpersonal skills youre friendly, professional, and approachable A knack for staying organized, managing priorities, and keeping things on track Basic computer skills comfortable using email, Microsoft Office, and learning new tools Willingness to jump in, help out, and take initiative Prior office or administrative experience is a bonus but not required well train the right fit A positive attitude and team spirit Why Youll Love Working With Us: A welcoming, supportive team that values what you do Opportunities to grow your skills and career A clean, modern office environment with everything you need to succeed Competitive pay and consistent hours A culture that values both professionalism and fun Apply Today! If you're ready to bring your energy, organization, and can-do attitude to a role where youll truly make a difference, wed love to hear from you. Join us as an Office Assistant and help us keep everything running like clockwork!

Johnson Service Group (JSG) is a nationally recognized professional staffing and recruiting firm that is looking for an experienced Administrative Assistant to fill a contractassignment in Calera, Alabama. Job Title: Administrative Assistant Work Location: Calera, AL Requirements The position will be supporting the Lab and Field Services groups in Environmental Affairs. This may require some driving to run errands and attend meetings. Additionally, the position may need to enter some of the lab areas, which may require safety glasses and PPE, as needed. Job Summary: We are seeking a highly organized and experienced Administrative Assistant to support approximately 70 employees, as well as supplemental workers, in the Environmental Affairs Lab and Field Services. This role reports directly to the General Manager (GM) and is crucial for ensuring smooth operations within the department. Background: This position is the only administrative role supporting approximately 70 employees, as well as supplemental workers, in the EA Lab and Field Services and reports directly to the General Manager (GM). The position provides administrative support related to timekeeping, travel, expenses, calendar management for GM, planning meetings and events, and miscellaneous department requests for supplies and support. The Administrative Assistant performs critical accounting functions such as tracking contracts, initiating PR/POs, and processing invoices for payments, which require proficiency in Oracle and Maximo systems. The nature of the Environmental Affairs budget also requires this position to assist with accounting responsibilities. The position is a key point of contact and handles many customer needs, including interacting with customers who deliver time-sensitive samples to the lab. The role helps direct customers to the right project manager for sample processing. Moreover, coordinating various maintenance and repair requests and addressing safety concerns with the Facilities Services Organization are essential job functions. Education: Minimum of a Bachelor's degree required, and administrative assistant certifications appreciated. Experience: At least 5-10 years of experience providing expert-level administrative support. Previous experience as an administrative assistant with a strong track record of performance is highly preferred. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software is required. Minimum of a Bachelor's degree required, and administrative assistant certifications appreciated. Demonstrated experience and proficiency with Enterprise Foundation systems including Oracle, Maximo, Timekeeping, and PaySOurce are highly preferred. Ability to manage calendars, schedules, and appointments independently. Experience in organizing high-profile meetings, conferences, and events, including logistics, agendas, and follow-up actions. Strong communication and interpersonal skills to interact effectively with diverse stakeholders. Ability to handle highly sensitive and confidential information with discretion and professionalism. Experience in budget management, expense tracking, invoicing and financial reporting. Key responsibilities: Provide expert-level administrative support related to timekeeping, travel, expenses, and calendar management for the General Manager. Additionally, provide support to employees related to these administrative responsibilities. Lead the coordination, organization and planning of high-profile meetings, conferences, and events, including all logistics, agendas, and follow-up actions. Perform critical accounting functions such as tracking contracts, initiating Purchase Requisitions (PRs) and Purchase Orders (POs), processing invoices for payments, and completing lab and field billing. These tasks require proficiency in Oracle and Maximo systems. Strong attention to detail is required to provide effective administrative support, as well as accurate information and reporting. Conduct research to gather and analyze data and compile comprehensive reports to support strategic decision-making and planning. Assist with budget tracking, expense tracking, and financial reporting, ensuring accuracy and compliance with company policies. Demonstrate a safety-first mindset and wear appropriate personal protective equipment (PPE), when needed. Provide exceptional customer service and act as a key point of contact for customer needs and stakeholders. This includes interacting with and assisting customers who deliver time-sensitive samples to the lab. Demonstrate strong communication and interpersonal skills, with the ability to interact effectively with a diverse group of employees and stakeholders. Prepare, edit, and review complex documents, reports, presentations, and correspondence, demonstrating an advanced level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Coordinate various maintenance and repair requests and address safety concerns with the Facilities Services Organization. Handle highly sensitive and confidential information with utmost discretion and professionalism, always maintaining a high level of confidentiality. Provide miscellaneous department requests for supplies and support. Routinely order supplies needed to maintain effective operations. Accounting and Budgeting Responsibilities: Ability to create Purchase Requisitions (PRs) in Maximo and manage Purchase Orders (POs) in Maximo; ability to code non-PO invoices and submit to approver in Oracle. Experience processing and tracking invoices in Oracle. Ability to receive e-mail requests with invoices from requestors and submit invoices to Accounts Payable (AP) for payment, including both PO invoices and non-PO invoices (~50 per month). Ability to learn APC procurement and payment procedures, log invoices submitted to Accounts Payable (AP) into spreadsheet, and track status through being paid. Demonstrate adaptability to learn accounting system (e.g., POETs), look up POs and contracts in Maximo, look up invoices and determine status in Oracle; understand invoice holds process and work with company to release or resolve holds. This position requires driving (excluding commute) This position requires personal protective equipment This position may require some bending, lifting, climbing, prolonged sitting, prolonged walking, walking on gravel or crawling when necessary. JSG offers medical, dental, vision, life insurance options, short-term disability, 401(k), weekly pay, and more. Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law. #D650

Job Description Miller Estate and Elder Law is a client-focused firm dedicated to providing compassionate and comprehensive estate planning and elder law services. We pride ourselves on guiding families through important life decisions with clarity, care, and professionalism. Position Overview We are seeking a highly organized and proactive Office and File Coordinator to support our estate planning operations. This role is ideal for someone with a background in office administration who thrives in a fast-paced, detail-oriented environment and enjoys seeing client matters through from start to finish. Experience in the legal field is not required. Key Responsibilities Estate Planning Support : Interact with clients to get vital planning information Create and maintain estate planning client binders Set up and manage client files Prepare and organize legal documents for estate planning cases Track client progress from hire to planning completion Coordinate estate planning files and ensure timely implementation Draft and proofread legal documents and legal correspondence Office Coordination & Administration : Maintain and develop office systems and processes Update calendars and assist with scheduling client appointments Coordinate weekly team meetings to ensure alignment and progress Facilitate communication between other staff to keep client matters moving forward Handling office invoices and payment coordination. Qualifications Proven experience in office administration or management Strong organizational and time management skills Familiarity with legal software preferred but not required Excellent communication and coordination abilities Ability to work independently and collaboratively Attention to detail and commitment to client service Compensation: $45,000+ based on experience Why Join Us? Be part of a mission-driven team helping families plan for the future Work in a supportive and professional environment Opportunity to grow within a respected elder law firm Powered by JazzHR kN2nn1HyLF

Schedule: Monday-Friday Day Shift Benefits include: 100% tuition assistance, wellness initiatives, generous paid time off, paid parental leave, Public Service Loan Forgiveness Program eligible employer, plus more. In addition to our many benefits and perks, UAB Medicine provides a variety of resources to support employees both personally and professionally. Under minimal supervision; this position serves as a lead to other clerical employees. Provides administrative support for the Division Director and the Gastroenterology, Hepatology and Nutrition and administrative support. Acts as a liaison between GI Division and other departments. Provides general clerical support for the Division as requested for task such as Division calendars and other assigned support projects. Position Requirements: Required: Position requires a high school diploma or equivalent. Four (4) years progressive secretarial experience. Must: (1) type 50-60 words per minute accurately; (2) demonstrate proficiency in a Windows environment; (3) be knowledgeable of basic math & bookkeeping skills; (4) possess exceptional telephone & customer service skills; (5) Must have excellent grammar and spelling skills. Preferred: Knowledgeable of medical office and administrative experience preferred. LICENSE, CERTIFICATION AND/OR REGISTRATION: Required: N/A TRAITS & SKILLS: Must be self-directed / self-motivated; must have good communication and interpersonal skills. Must be able to: (1) perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure; (2) accept responsibility for the direction, control and planning of an one's own work; (3) work independently; (4) recognize the rights and responsibilities of patient confidentiality; (5) convey empathy and compassion to those experiencing pain, physical or emotional distress and/or grief; (6) relate to others in a manner which creates a sense of teamwork and cooperation; (7) communicate effectively with people from every socioeconomic, cultural and educational background; (8) exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment; (9) perform effectively when confronted with emergency, critical, unusual or dangerous situations; (10) demonstrate the quality work ethic of doing the right thing the right way; and (11) maintain a customer focus and strive to satisfy the customer's perceived needs. UA Health Services Foundation (UAHSF) is proud to be an AA/EOE/M/F/Vet/Disabled employer.

Job Description The Camp Office Administrator is an essential member of the leadership team, supporting the Camp Director in managing the daily operations of camp. This role focuses on administrative functions, communication, and organization to ensure camp runs smoothly and effectively. The Office Administrator is the hub of camp operations, balancing parent relations, staff support, and camper needs while maintaining the professional standards of Kidcam. Pre-Camp: The Office Administrator assists with preparing camp management software, entering camper data, organizing reports, and supporting staff scheduling. They also help set up office systems, supplies, and processes to ensure a smooth start to the season. During Camp: The Office Administrator manages parent communication in coordination with the Camp Director, oversees social media updates, and ensures all administrative records are accurate and up to date. Responsibilities include monitoring camper medications, documenting incident reports, distributing merchandise, and assisting with staff schedules. They help keep the Director's duties on track and may occasionally run a camper group when needed, always ensuring camp remains organized and efficient. Post-Camp: The Office Administrator helps finalize end-of-season reporting, organize records, reconcile accounts, and close out administrative systems. They also provide feedback and recommendations to improve processes for the following season. This position requires strong organizational, communication, and multitasking skills, as well as the flexibility to step in wherever needed to support the camp's overall success.

Cook's Pest Control, Inc., a family-owned business, has over 300,000 customers, 1,700+ employees and 41 locations. Cook's has been servicing customers for almost 100 years and is known throughout the Southeast for their integrity, community involvement, and commitment to excellence. With that kind of reputation, it's no wonder we have been named one of the most successful Pest Control companies in the United States! Job Description The Office Specialist is skilled in the day-to-day functions of the office and will perform a variety of office/clerical duties while providing excellent customer service. Responsibilities may range from general receptionist duties to some HR and Accounting functions . Customer Service Answer incoming customer calls and route calls to the appropriate department. Complete initial new customer intake, enter basic customer information and route new customer information to the appropriate sales team member. Respond to customer account and billing questions or concerns. Contact customers regarding invalid payments and funding sources. Accounting Process customer payments received and complete daily bank deposits. Process vendor invoices, submit payment via credit card or submit payment request to Corporate Office as appropriate. Monitor past due accounts and contact customers for collections. Forward accounts to collections agency as needed. Process account write offs and termination of customer accounts as needed. Communicate with District Manager on completion of tasks outlined on the Daily Accounting Checklist. Review payroll and make adjustments as needed. Maintain petty cash. Human Resources Complete full hiring and onboarding process for new employees, including processing background checks, scheduling physical & drug screens, entering employee info into HRIS, and completing new hire paperwork. Assist new and current employees with general HR/Benefits questions. Process monthly employee changes including but not limited to pay rate and status changes. Complete termination process for exiting employees. Manage Workers' Compensation and Auto Insurance claims. Office Management Complete monthly warehouse and office supply order. Order business cards. Qualifications High School Diploma or equivalent Must have excellent customer service skills. Must have excellent computer skills and be familiar with Microsoft Office Suite (Excel, Word, and Outlook). Must have excellent organizational skills, be able to multitask and determine priorities. Must have excellent attention to detail; accuracy of work is highly important. Must have excellent communication skills, both oral and written. Must be able to work well both independently and as part of a team. Ability to adhere to Cook's Grooming policy This position works in an office setting and may be in direct contact with customers. This position requires the employee to sit at a computer for up to 8 hours per day. This position may require light lifting and filing. Saturdays and evening work may be required at times. Additional Information Along with a great place to work, Cook's employees enjoy: Competitive Pay! Health, Dental, Vision, Life, Disability! 401(k) Retirement Plan with Company Match! Paid Time Off - Vacation/Sick Time + Holidays! Mentorship & Advancement opportunities! * Cook's is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

Job Description TherapySouth was founded in July 2006 by Steve Foster, PT, LAT. His vision was that TherapySouth would be a therapist-owned practice, specializing in "hands-on care, close to a patient's home or work". All of our clinics maintain a friendly atmosphere that helps patients feel at home in their surroundings. Having several locations allows patients to conveniently attend physical therapy two to three times per week to improve their daily functions. We know our patients' names when they walk in the door of our clinics! At TherapySouth, we are dedicated to keeping our Core Values at the forefront of our minds. We believe in: Perseverance Faith Family Compassion Integrity Service Giving Fitness TherapySouth is looking for a talented team-player for our Office Coordinator position! If you are interested in joining our dynamic team, please apply below! The Office Coordinator is responsible for assisting with all day-to-day operational and administrative aspects of the clinic. Essential Functions: Demonstrate outstanding customer service. Schedule new and returning patients. Verify patient insurance, obtain necessary approval and pre-certification, and ensure proper documentation is completed. Calculate patient balances and payment due in advance to ensure payment is received at time of service. Collect OTC payments in accordance with Patient Payment Guidelines and enter payments into billing system. Send required documentation to case managers, adjusters, etc. for Worker's Comp patients. Contact referrals the same day as received and attempt to schedule appointment within 24 hours. Run weekly reports and submit to central business office in a timely fashion. Comply with all company policies and procedures as well as State and Federal regulations. Perform other duties as required to meet the needs of the company. Education and Experience: High school diploma or equivalent required. Experience in a medical or clinical office required. Experience with insurance verification required. Company Provided Benefits: Competitive pay with performance-based merit increases. Health, Dental and Vision Insurance. Paid Time Off + Holidays. Retirement plan with company matching. TherapySouth is an Equal Opportunity Employer.

Schedule: Monday-Friday Day Shift Benefits include: 100% tuition assistance, wellness initiatives, generous paid time off, paid parental leave, Public Service Loan Forgiveness Program eligible employer, plus more. In addition to our many benefits and perks, UAB Medicine provides a variety of resources to support employees both personally and professionally. Providers lead support for support staff. This position provides advanced administrative support for the Pediatric Pulmonary and Sleep division, manages schedules, procedures and additional administrative responsibilities assigned. Under general supervision and with some discretion on prioritizing work and according to established policies and procedures, to provide administrative support to the department physicians, as well as, general operational support to their assigned clinic/department. To coordinate meetings as requested and make travel arrangements. To serve as liaison to other departments. Position Requirements: Required: High school diploma or equivalent and five years responsible clerical experience involving standard secretarial and scheduling duties. Must: (1) type 50 words per minute accurately; (2) demonstrate strong word processing skills, the ability to use calculator and prioritize work; (3) display excellent verbal and written skills; (4) must be able to compose, edit and proofread work Preferred: Prior leadership role or assistant management experience. LICENSE, CERTIFICATION AND/OR REGISTRATION: Required: NA TRAITS & SKILLS: Must be self-directed / self-motivated; must have good communication and interpersonal skills. Must be able to: (1) perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure; (2) accept responsibility for the direction, control and planning of an one's own work; (3) work independently; (4) recognize the rights and responsibilities of patient confidentiality; (5) convey empathy and compassion to those experiencing pain, physical or emotional distress and/or grief; (6) relate to others in a manner which creates a sense of teamwork and cooperation; (7) communicate effectively with people from every socioeconomic, cultural and educational background; (8) exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment; (9) perform effectively when confronted with emergency, critical, unusual or dangerous situations; (10) demonstrate the quality work ethic of doing the right thing the right way; and (11) maintain a customer focus and strive to satisfy the customer's perceived needs. UA Health Services Foundation (UAHSF) is proud to be an AA/EOE/M/F/Vet/Disabled employer.

Job Description *$1,500 SIGN ON BONUS* TherapySouth was founded in July 2006 by Steve Foster, PT, LAT. His vision was that TherapySouth would be a therapist-owned practice, specializing in "hands-on care, close to a patient's home or work". All of our clinics maintain a friendly atmosphere that helps patients feel at home in their surroundings. Having several locations allows patients to conveniently attend physical therapy two to three times per week to improve their daily functions. We know our patients' names when they walk in the door of our clinics! At TherapySouth, we are dedicated to keeping our Core Values at the forefront of our minds. We believe in: Perseverance Faith Family Compassion Integrity Service Giving Fitness TherapySouth is looking for a talented team-player for our Office Coordinator position! If you are interested in joining our dynamic team, please apply below! The Office Coordinator is responsible for assisting with all day-to-day operational and administrative aspects of the clinic. Essential Functions: Demonstrate outstanding customer service. Schedule new and returning patients. Verify patient insurance, obtain necessary approval and pre-certification, and ensure proper documentation is completed. Calculate patient balances and payment due in advance to ensure payment is received at time of service. Collect OTC payments in accordance with Patient Payment Guidelines and enter payments into billing system. Send required documentation to case managers, adjusters, etc. for Worker's Comp patients. Contact referrals the same day as received and attempt to schedule appointment within 24 hours. Run weekly reports and submit to central business office in a timely fashion. Comply with all company policies and procedures as well as State and Federal regulations. Perform other duties as required to meet the needs of the company. Education and Experience: High school diploma or equivalent required. Experience in a medical or clinical office required. Experience with insurance verification required. Company Provided Benefits: Competitive pay with performance-based merit increases. Health, Dental and Vision Insurance. Paid Time Off + Holidays. Retirement plan with company matching. TherapySouth is an Equal Opportunity Employer.