Office administrator jobs in New Castle, IN

BACKGROUND The Jewish Federation of Greater Indianapolis (JFGI) is the central fundraising and community planning organization for the Indianapolis Jewish Community. With an Annual Campaign of $4.6 million and Endowment assets under management of $90 million, the Federation supports and enriches the lives of Jews locally, nationally, in Israel, and around the world. We provide funding to several local and regional agencies, many national and overseas partners, and numerous independent programs that provide deeper connection and create Jewish community in Central Indiana. The Federation resides on and manages the operations of a 40-acre campus, and programs funded by the Federation create life-sustaining and life-changing impact, while inspiring and engaging members of the Indianapolis Jewish Community. SUMMARY Reporting to the Chief Marketing Officer, the Administrative Coordinator will be an organized, detail-oriented multi-tasker who enjoys managing a diverse set of responsibilities. The successful candidate will have the opportunity to work closely with fellow professionals, volunteers and donors alike. The team member will provide administrative support to the CEO, work with the Federation Board and committees, be responsible for general office management, and assist with programs and events in all departments. Working with the Development team in the organization's CRM system, the Administrative Coordinator will be responsible for general and event data, managing data hygiene, and communicating with donors. This position is full time and requires working in the office 5 days a week during normal business hours. REPRESENTATIVE FUNCTIONS OR DUTIES · General Office Reception · Office Supplies and Organization · Mail Intake and Check Recording · CEO Administrative Support · Board and Committee Administrative Support · Donor Acknowledgement Letters · General and Event CRM Data Entry · Lifecycle Recognition and Correspondence · Travel Support · Federation Event and Program Support · Other duties as assigned QUALIFICATIONS Maintains a positive and engaging demeanor Excellent interpersonal communication skills, both verbal and written Organized with strong aptitude for detail and prioritization Able to work 5 days a week in office with occasional evening/weekend program support Manage sensitive and confidential information with strong sense of discretion Overall internet and computer literacy and proficiency with Outlook, Word, Excel, Adobe, and familiarity with CRM databases Ability to represent JFGI and its values and ideals with the highest integrity A minimum of 2 years' experience in an office environment BENEFITS · Full Time · Competitive Salary · Paid personal, sick and vacation leave · Medical, Vision, Dental Insurance · Retirement Plan Interested, qualified candidates should forward resumes and cover letters to ********************. The Jewish Federation of Greater Indianapolis is an Equal Opportunity Employer. The Jewish Federation of Greater Indianapolis does not discriminate on the basis of an individual's race, color, sex, national origin, disability, religion, age, or sexual orientation.

Details Admin Assistant Company: Japanese Manufacture Salary: 45-50K Status: Full-time, Hours: 9:00am-5:00pm schedule with minimal overtime Benefits Medical, Dental, and Vision insurance: 99% company-paid Company-paid Life Insurance and Short- and Long-Term Disability 401(k) with company match Performance-based bonus program Paid Time Off (PTO) and paid vacation days Responsibilities Handle external communication including answering phone calls and responding to inquiries Update and maintain VTC (virtual time clock software) for payroll Manage office supplies, company cell phones, and company vehicle maintenance and records Assist with minor accounting tasks (e.g., invoicing, aging report review) Manage office building maintenance and repair, and janitorial services Lead Emergency Response Team (ERT) activities (e.g., safety training, flu clinic coordination, etc.) Support HR tasks (e.g., new hire orientation) Other general administrative tasks (e.g., ordering business cards, organizing company events, etc.) Perform other duties as assigned by the supervisor or management Qualifications Bachelor's degree (any major) preferred, or equivalent experience Prior administrative or similar experience preferred Ability to understand company issues from multiple perspectives and maintain a big-picture view Proactive mindset with the ability to identify potential problems in advance Strong multi-tasking ability; able to work independently with attention to detail Proficiency in Microsoft Office (Excel, Word, PowerPoint) Japanese Language is a big plus

As an administrative assistant, you will be required to perform basic administrative tasks including composing emails, printing documents, scheduling meetings, answering phones, and creating reports. To ensure success you should have high-level administrative skills, the ability to work in a fast-paced environment and provide valuable and reliable support in and out of the office. Job Responsibilities and Duties: Prepares legal documents Interviews clients Answering telephones and taking messages. Drafting emails and various correspondence. Maintaining comprehensive and accurate records. Typing up reports for the company manager. Organizing meetings, including scheduling, sending reminders. Managing CEO's calendar, including making appointments and prioritizing the most sensitive matters. Organizing company travel arrangements. Event coordination. Setting equipment parameters. Order office supplies Job Requirements : Prior experience in a legal environment Bachelor's degree recommended Proficient in Microsoft Office Excellent verbal and written communication skills Great multi-tasking and time-management skills Outstanding research skills Detail-oriented and organized Performs well under pressure

About Us Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects. The Role We Want You For The Field Administrative Assistant takes the lead in providing comprehensive support to Clayco Project Managers, Project Engineers, Superintendents, Mission Control and Technical Services, as assigned. Prepare daily and monthly reports, checks outboxes and distributes mail. Assist Clayco in document management by entering and processing of subcontracts, purchase orders, letters of intent, change orders, safety audits, submittals, bid packages, entering punch-list items and updating the information thru the completion of the job and other paper work processing. Follow up with subcontractors and suppliers if executed documents are missing. Arrange meetings, travel, and ordering food if required, In addition; greet and direct visitors, workers, deliveries, and overall assistance to the entire project team and activities taking place on job site with whatever is needed to accomplish the company's objectives. Acts on own initiative, with a minimal amount of supervision, and yet is a team player. This person is assigned to project teams and will need to be organized, focused and a quick learner. The Specifics of the Role: Prepares correspondence (typing). Readily assists with whatever is needed to accomplish the company's objectives. This includes typing, filing, copying, binding, scanning, and whatever else is necessary. This will also include document retrieval for auditing and litigation as needed. Retrieves, scans, transmits and electronically (or physically) distributes executed subcontracts, change orders and other documents associated with projects. This is an extremely important responsibility. May type contracts, change orders, letters of intent, meeting minutes, etc., and distribute as required. May also help obtain, assemble and assist with project closeout. May assist in entering punch list items and updating the information thru the completion of the job. Routinely will run reports and dunning letters on projects as required. Enter Daily Reports for Clayco and Subcontractors each day and follow up with Subcontractors on missing paperwork. Update rack drawing with the most current issues on a timely basis. This may be daily. Requirements: Interested in learning the business - evolving into someone who will look for solutions to issues and not just pass along messages. A diligent, mature, responsible individual - who is a self-starter, is detail-oriented and attentive to the needs of others. Able to handle deadlines in pressure situations, with a sense of urgency about the work being performed. Organized with the ability to set priorities and take direction. A Team Player, ready to assist in any role, who is positive, with a winning attitude, and one who enjoys a challenge. Embraces change and recognizes the benefits with a positive outlook. Is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problems. Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills Why Clayco? 2025 Best Places to Work - St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal. 2025 ENR Midwest - Midwest Contractor (#1). 2025 ENR Top 100 Design-Build Firms - Design-Build Contractor (Top 5). 2025 ENR Top 100 Green Contractors - Green Contractor (Top 3). 2025 ENR Top 25 Data Center Builders - Data Center Contractor (Top 3). Benefits Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more! Compensation The hourly pay for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $40.38/hour to $55.48/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

RAYUS now offers DailyPay! Work today, get paid today! RAYUS Radiology is looking for a Front Office Associate to join our team. We are challenging the status quo by shining light on radiology and making it a critical first step in diagnosis and proper treatment. Come join us and shine brighter together! As a Front Office Associate, you will be responsible for providing services to patients and referring professionals by answering phones, scheduling appointments, greeting and registering patients in a cheerful, professional, and sincere manner, and performing other duties as assigned. This is a full-time position working Monday-Friday, 2:00pm - 10:30pm. ESSENTIAL DUTIES AND RESPONSIBILITIES: (55%) Registration Greets and checks-in patients scheduled for imaging services; registers demographic information and processes payment plans and copays Answers phones and handles calls in an efficient and friendly manner Fields calls appropriately for center associates Acts as liaison between technologists and the patients waiting for exams and relays messages regarding scanner status and other clinic information Maintains front office lobby area by straightening magazines, organizing coffee supplies and assisting with general office clean up Orders office supplies as needed Maintains supply of patient information sheets Pushes imaging via electronic interfaces Completes confirmation calls and provides preparation instructions to patient Faxes reports, billing information, and medical release forms as requested (20%) Insurance Verifies patient's insurance Pre-certifies all exams with patient's insurance company Obtains insurance authorization Uses knowledge of insurance carriers (example Medicare) and procedures that require waivers to obtain authorization if needed prior to appointment Handles release of information requests for patients, referring offices, other medical facilities, attorneys & insurance companies following Company guidelines (20%) Scheduling Arranges transportation, interpreters, and hotel accommodations for patients when appropriate Enters and submits patient exam orders Verifies orders match exam schedules Schedules referrals and ensures proper authorizations are obtained Schedules walk-in patients Processes requests for image orders and CDs from referring physicians and patients Maintains an up-to-date and accurate database on all current and potential referring physicians (5%) Performs other duties as assigned

Job DescriptionBenefits: Bonus based on performance Company parties Competitive salary Employee discounts Flexible schedule Free food & snacks Opportunity for advancement Training & development About the Role: This role serves as the welcoming face, heartbeat and vibrant pulse of the Academy, orchestrating the rhythm of music education with enthusiasm. From warmly welcoming students, to driving sales and developing positive relationships. You will play a pivotal role in creating exceptional experiences. If you're driven by passion, thrive in a sales-oriented environment, and crave the excitement of contributing to musical journeys, we can't wait to hear from you! Responsibilities: Administrative Support: * Provide comprehensive administrative assistance to directors and staff, including handling phone calls, emails and inquiries. Maintain and update office records, documents and filing systems, and ensuring accuracy and accessibility. * Customer Service: Greet and assist customers visiting the academy with a friendly face, and a professional first point of contact. Address customer inquiries, and provide information about our music lessons programs. * Inventory Management: Maintain inventory levels of office, retail items, cleaning supplies, etc. ordering as needed. Keep track of equipment and accessories, to ensure availability for academy, teachers and customers. * Data Entry and Reporting: Enter data into databases and generate reports as required. Compile and analyze data to support decision making, and improve operational efficiency. * Communication: Communicate effectively with Directors, Staff, Teachers and Partners of the Academy. Draft and proofread correspondence, documents, and reports as necessary.

Job Description The data collection staff will assist the Department in its statutory responsibilities related to sex and violent offender registration. Incumbent reports to the Sex and Violent Offender Registration and Victim Services Division of the Department of Correction. Essential Functions: Research and collect court documents Analyze and interpret the documents collected Communicate with local and state law enforcement agencies Enter data into a designated web portal and data systems Perform related duties as assigned by Division Staff Job Requirements: Broad experience with data collection and data entry. Broad knowledge of the Criminal Code. Thorough knowledge of the Department of Correction, as well as all levels of the Criminal Justice System. Experience and comfortability with court documents and legal jargon Excellent written, verbal, and interpersonal communication skills. Strong organizational and time management skills. Ability to read and process data including information on crimes that is detailed, thorough, and contains sensitive material Ability to establish cooperative working relationships with department staff and external agency staff. Difficulty of Work: Incumbent must be able to handle multiple, complex tasks and make good decisions based on his or her knowledge and understanding of each specific question and assignment. Incumbent must use multiple methods in accomplishing an end result or outcome of a particular task and must be timely and accurate in completion of all tasks. Incumbents work must be accurate. Consequences of inaccurate data include a negative public perception of the Department and potential public safety risks to the communities. Incumbent works independently with work being reviewed on a periodic basis for accuracy, compliance with policy, and overall Department goals. Personal Work Relationships: Incumbent must maintain working relationships with all Department personnel to discuss projects related to their needs. Minimum Qualifications: Bachelors Degree required Masters Degree preferred Equivalent work experience may also be considered

Dept/Div: Mayor/N/A FLSA Status: Non-Exempt Salary: $39,319 General Definition of Work Performs difficult skilled administrative support work for the Mayors Office and the Office of Strategic Initiatives. Work is performed under the supervision of both the Mayor and Director of Strategic Initiatives. Qualification Requirements To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions. Essential Functions Collects, prepares, and provides information for use in discussions and meetings on behalf of both divisions with Common Council committees, department heads, staff members, and citizens. Composes letters and memoranda; responsible for preparing, typing, and distributing, inter-office and press-related memos and documents issued by both divisions. Schedules meetings and maintains the Mayors calendar, answers phone calls, communicates with department heads and various departments throughout the City; communicates with various department heads concerning issues that require the Mayor's attention; refers inquiries to the appropriate individual or department. Prepares and coordinates purchase orders and requisitions for supplies and requests for both divisions. Processes invoices for payment. Writes RFPs/RFQs, requests contracts, and presents the same to appropriate boards. Manages the tax abatement process, i.e. compliance forms, application receipts, ordinance requests, Riverfront licensing. Reviews contracts and various documents from City departments for Mayor's signature and forwards to other departments. Types proclamations, correspondence, certificates, and board appointments. Maintains work, absence, and vacation schedules for both divisions. Reviews emails and correspondence, sorts mail for Mayors office, and maintains meeting room schedules. Picks up mail for the City building, sorts it for the appropriate departments and/or staff. Knowledge, Skills and Abilities Thorough knowledge of City functions, organization, and policies; thorough knowledge of state and local laws concerning the City and applicable department/division; thorough knowledge of drafting and preparing agendas, correspondence, and reports; thorough knowledge of standard office procedures, practices, equipment and arithmetic; skill in the use of personal computers, associated software packages, hardware, and peripheral equipment; skill in organization and time management; skill in providing customer service; ability to communicate effectively orally and in writing with detail to spelling, grammar, and punctuation; ability to understand and apply laws and established policies to the maintenance of records; ability to understand, interpret, explain and apply policies and procedures; ability to disseminate information; ability to perform extensive research, collect and organize data, and prepare detailed reports; ability to work and maintain composure under pressure; ability to handle confidential information according to established procedure; ability to interpret and apply policies and procedures; ability to meet critical and specified deadlines; ability to take and transcribe dictation and type accurately and at a reasonable rate of speed; ability to work independently with little supervision; ability to establish and maintain effective working relationships with associates, business and community leaders, department directors and management, elected officials, outside agencies, and the general public. Education and Experience High School diploma or GED and moderate experience with data entry, in an office setting or equivalent combination of education and experience. Physical Requirements This work is sedentary and requires little to no exertion of force; work regularly requires speaking or hearing, using hands to finger, handle or feel and reaching with hands and arms, frequently requires sitting and occasionally requires standing, walking and stooping, kneeling, crouching or crawling; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic). Special Requirements Valid drivers license in the State of Indiana.

About the Role: The Accounting Admin plays a crucial role in supporting the financial operations of the organization by managing and maintaining accurate accounting records. This position ensures the smooth processing of invoices, payments, and reconciliations, contributing to the overall financial integrity of the company. The role involves close collaboration with various departments to gather financial data, prepare reports, and assist with audits. The Accounting Admin is responsible for maintaining compliance with company policies and relevant financial regulations. Ultimately, this position helps facilitate efficient financial workflows that support strategic decision-making and operational success. Minimum Qualifications: High school diploma or equivalent; Associate's degree in Accounting, Finance, or related field preferred. Proven experience in an accounting or administrative role with familiarity in financial record keeping. Basic understanding of accounting principles and financial regulations. Proficiency in Microsoft Office Suite, especially Excel, and experience with accounting software. Strong organizational skills with attention to detail and accuracy. Preferred Qualifications: Bachelor's degree in Accounting, Finance, or Business Administration. Experience with ERP systems or advanced accounting software such as QuickBooks, SAP, or Oracle. Knowledge of tax regulations and compliance requirements. Previous experience working in a corporate finance or accounting department. Certification such as Certified Bookkeeper or similar credentials. Responsibilities: Process and record daily financial transactions including invoices, payments, and expense reports. Maintain and update accounting databases and ledgers to ensure accuracy and completeness. Assist in the preparation of monthly, quarterly, and annual financial reports and statements. Coordinate with internal teams and external vendors to resolve discrepancies and ensure timely payments. Support audit activities by providing necessary documentation and responding to audit inquiries. Monitor accounts payable and receivable to maintain healthy cash flow and financial stability. Ensure compliance with company policies, accounting standards, and regulatory requirements. Perform general administrative duties related to accounting such as filing, data entry, and correspondence. Skills: The Accounting Admin utilizes strong organizational and analytical skills daily to manage financial data accurately and efficiently. Proficiency in accounting software and Microsoft Excel enables the candidate to process transactions, generate reports, and maintain financial records with precision. Effective communication skills are essential for coordinating with internal teams and external vendors to resolve discrepancies and ensure smooth financial operations. Attention to detail is critical in reviewing documents and ensuring compliance with policies and regulations. Additionally, problem-solving skills help the candidate address and rectify any financial inconsistencies or issues that arise during routine accounting processes.

About the Role: The Accounting Admin plays a crucial role in supporting the financial operations of the organization by managing and maintaining accurate accounting records. This position ensures the smooth processing of invoices, payments, and reconciliations, contributing to the overall financial integrity of the company. The role involves close collaboration with various departments to gather financial data, prepare reports, and assist with audits. The Accounting Admin is responsible for maintaining compliance with company policies and relevant financial regulations. Ultimately, this position helps facilitate efficient financial workflows that support strategic decision-making and operational success. Minimum Qualifications: High school diploma or equivalent; Associate's degree in Accounting, Finance, or related field preferred. Proven experience in an accounting or administrative role with familiarity in financial record keeping. Basic understanding of accounting principles and financial regulations. Proficiency in Microsoft Office Suite, especially Excel, and experience with accounting software. Strong organizational skills with attention to detail and accuracy. Preferred Qualifications: Bachelor's degree in Accounting, Finance, or Business Administration. Experience with ERP systems or advanced accounting software such as QuickBooks, SAP, or Oracle. Knowledge of tax regulations and compliance requirements. Previous experience working in a corporate finance or accounting department. Certification such as Certified Bookkeeper or similar credentials. Responsibilities: Process and record daily financial transactions including invoices, payments, and expense reports. Maintain and update accounting databases and ledgers to ensure accuracy and completeness. Assist in the preparation of monthly, quarterly, and annual financial reports and statements. Coordinate with internal teams and external vendors to resolve discrepancies and ensure timely payments. Support audit activities by providing necessary documentation and responding to audit inquiries. Monitor accounts payable and receivable to maintain healthy cash flow and financial stability. Ensure compliance with company policies, accounting standards, and regulatory requirements. Perform general administrative duties related to accounting such as filing, data entry, and correspondence. Skills: The Accounting Admin utilizes strong organizational and analytical skills daily to manage financial data accurately and efficiently. Proficiency in accounting software and Microsoft Excel enables the candidate to process transactions, generate reports, and maintain financial records with precision. Effective communication skills are essential for coordinating with internal teams and external vendors to resolve discrepancies and ensure smooth financial operations. Attention to detail is critical in reviewing documents and ensuring compliance with policies and regulations. Additionally, problem-solving skills help the candidate address and rectify any financial inconsistencies or issues that arise during routine accounting processes.

Job Description Office Coordinator - An integral team member who ensures that the office runs smoothly, while supporting the accounting, HR, administrative, and technical project teams. This team member should have a demonstrated strong understanding of the following skills: Technical writing and data entry Strong self-task management. This includes, but is not limited to: Prioritizing tasks. Completing tasks within the indicated timeframe. Communication Organizational skills This team member is also responsible for: Maintaining and ensuring the guest experience in a meaningful, special, and professional as needed Greeting expected guests as identified, maintaining lobby cleanliness, welcome screen setup Daily office administrative coordination Collect, file, and distribute paperwork, bills, and office supplies Assist in booking travel and event registration for staff as needed Maintain office cleanliness Wipe down surfaces and conference rooms Organize and tidy storage room Inventory management Vehicle maintenance and mileage tracking Office and kitchen supply ordering and inventory Food and beverage ordering and inventory Support accounting tasks including but not limited to: Invoice receipt and check entry Billings entry and coordination Credit card statement distribution and assistance in expense entry as needed Assist in AR tasks and follow ups Assist in project entry as needed Marketing and events coordination assistance Assist in coordinating lunch and learns and company events Track job fairs and conference events to facilitate registration assistance Leadership assistance Manage leadership calendars and coordinate internal/external meetings Assist in assigned special projects as delegated by leadership team Certifications and Compliance Support Maintain COIs and business certifications Track employee professional license renewals for technical disciplines Complete all MBE/DBE submissions Send receive and file all W9s as required

Job Description About Cornerstone Construction Group Cornerstone Construction Group, LLC is Certified minority-owned (MBE) General Contracting firm regionally recognized as a Certified 8A Federal contracting & Construction Management Services firm that is dedicated optimal performance and leadership to our customers and communicates. Established since 2013. Cornerstone Construction Participates in E-Verify, drug-free workplace and background screening each employee as a preplacement requirement. Our employees enjoy a work culture that promotes an environment of growth and development for our employees were practices, creativity and ideas are encouraged. As a part of our efforts to provide high quality and expectational services to our clients and community that we serve, Cornerstone is looking to bring on board a dedicated Construction administrator to join our team in our Indianapolis office. This excellent candidate will support the daily operations of the office. The ideal candidate has prior work history in construction, contracting, and /or related field. The ideal candidate is also high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Duties & Responsibilities include, but not limited to: Basic Responsibilities: Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed. Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders. Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible. Keep Track of documents, and meet deadlines, pre-quality subcontractors. Liaison: Acts as a liaison and coordinates administrative activities between field management, other departments, customers, vendors, subcontractors, and other parties including regulatory and municipal/state agencies. Act as point person for office guests. Communicate policies and procedures - Alert employees of new processes, rules and regulations. Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed. Establishes and maintains basic project control logs. Reviews and enters data from timesheets and daily tickets for job cost tracking. Saves and maintains data in company cloud system. Aids estimating team as needed including potential bid opportunities and bid preparation. Assists Human Resources with hiring and orientation process. Assists safety team in administration duties. Assists payroll department with data entry and reporting. Interacts in person, via phone and correspondence with Project Team members, other departments, Client/Owners, owner's representatives, subcontractors, suppliers, vendors, and regulatory and municipal entities to request or provide information. Additional duties as assigned. Requirements: Excellent organizational and interpersonal skills . Must be detailed oriented, punctual, and work well within a team. Initiate tasks and execute accurately. Ability to administer several tasks independently and concurrently. Team player with self-confidence and professional presence. High degree of maturity and business judgment. Possess a positive High-energy attitude and work ethic. Ability to assess and prioritize multiple tasks, projects, and demands. Strong verbal and written communication skills. Proficiency in Microsoft Office (especially MS Word, Excel and PowerPoint, Teams, etc.) Excellent organizational and interpersonal skills. Passionate, self-motivated, and dedicated to high-quality work. 5 years' experience as an administrative assistant, secretary or receptionist minimum Strong organizational, communication, and time-management skills Proven ability to work in a fast-paced environment Resourcefulness, creativity, and problem-solving skill set Familiarity with office equipment (i.e. printers, fax machines, projectors) A "Together WE Win" Team Player attitude a must! Minimum 1-2 years' project/construction administration experience preferred. 2-year College preferred Cornerstone Construction benefits include completive salary, health care benefits, paid time off, Holiday, & vacation time, retirement savings/ 401k and professional development, team events, etc. Powered by JazzHR gLb8cUECSL

Job DescriptionBenefits: Weekly pay via Direct Deposit Bonus based on performance Company parties Competitive salary Join the Enchanted Hearts Home Care Team in Indianapolis, Indiana! Are you ready to make a meaningful impact in the lives of others? At Enchanted Hearts Home Care, we're dedicated to providing exceptional care and support to those who need it most. Join our compassionate team and start a fulfilling career today! Schedule: Monday to Friday: 35 hours per week ; 9am to 4pm (Office Hours) Pay Range: Competitive rate of $18 (with potential for bonus incentives) Company Overview: Enchanted Hearts Home Care is a dedicated provider of home care services, specializing in personalized care that empowers individuals with disabilities to thrive in their own homes and community. We foster a supportive, collaborative work environment where our team members are encouraged to grow professionally and personally. We believe in maintaining a culture that values trust, teamwork, and commitment to both our clients and our staff. What We Believe In: Compassion: We treat everyone with kindness, empathy, and respect. Integrity: We operate with honesty and transparency in all interactions. Excellence: We are committed to delivering the highest quality of care and service. Teamwork: We believe in collaboration and supporting one another to achieve our goals. Client-Centered Care: We focus on meeting the unique needs of each client, ensuring their comfort, safety, and well-being. Role Overview The Office & Field Support Coordinator plays a vital role in keeping daily operations organized, ensuring clients and caregivers are supported, and maintaining accurate schedules and documentation. This position provides a mix of in-office administrative support, caregiver and client coordination, and occasional field errands. When the Care Coordinator is in the field, youll confidently ensure nothing falls through the cracks. From handling time-sensitive client enquiries to maintaining accurate care records and coordinating staff schedules, your contribution will directly impact the quality of care we deliver and the reputation we uphold. Core Responsibilities: Scheduling & Authorizations: Create and maintain caregiver schedules in CareSmartz, ensuring hours match each client's authorized NOA (Number of Authorized hours). Review NOAs received via fax and enter correct service type, Medicaid number, and monthly hours into CareSmartz. Monitor upcoming authorizations and expiration dates, updating as needed. Coordinate with Care Coordinator and Caregivers to fill open-shifts or schedule adjustments prompty. Client & Caregiver Communication: Answer incoming calls, transfer or respond as appropriate compassionately; Assist with overflow calls when the Care Coordinator is unavailable. Conduct 30-day client check-in calls to monitor satisfaction, note changes in health or care needs, and record updates. Communicate with caregivers about compliance requirements, expired documents, or missing timesheets. Collect missing caregiver paperwork (e.g., Timesheets and TB test results) and submit via email when needed. Assist with general inquiries from clients, caregivers, and case managers via phone, email, and text. Caregiver Compliance Track and update caregiver TB test results (valid for 2 year). Contact caregivers when renewal is needed and file updated documents in the client's folder. Maintain organized compliance folders (digital and paper). Office & Administrative Tasks Open and sort mail; Deliver relevant documents to the correct team members. Maintain office supplies and perform supply runs (Walmart, Kroger, etc.) for essentials such as paper products, drinks, and front desk items. Keep the office organized and tidy, ensuring a professional environment. Company Vehicles Coordinate routine maintenance and cleaning for company vehicles (oil changes, brake checks, car washes, etc.) Drop off and pick up vehicles from Prime Car Wash or Crew Car Wash as needed. Client Transport & Support Transport clients to medical appointments or meetings as assigned (e.g., when the Care Coordinator is unavailable or attending BDS meetings). Represent the company professionally while supporting clients in transit. Events & Marketing Support Assist with marketing and community events (1 to 2 times weekly, typically Wednesdays and Fridays). Help plan and setup for caregiver and client events (e.g., holiday parties, appreciation days). General Support Step-in as needed to assist with administrative tasks, special projects, or coverage for the Care Coordinator. Maintain flexible and cooperative attitude to support smooth office operations. Results & Expectations: Shifts and Authorizations are accurate and up-to-date in CareSmartz. 30-day Client Calls are completed and documented on time. Caregiver compliance files remain current and organized. Office and company vehicles are well maintained and supplied. Tasks are completed proactively, with strong communication and minimal follow-up needed. Qualifications Strong attention to detail and organization skills. Reliable, professional, and able to handle multiple priorities. Proficient with computer systems (CareSmartz preferred, or similar software) Excellent communication skills, both written and verbal. Valid Driver's License and has Own Reliable Transportation. Experience in Home Care or HealthCare administration is preferred. Reports & Communication: End-Of-Day Reports: Summarize tasks completed, client calls, and pending items. Weekly Check-In: Brief update to the Care Coordinator on scheduling, compliance, and supply tasks. Requirements: Minimum of two (2) years of experience in a Care Coordinator or similar role within the healthcare or home care industry. Strong communication skills, with the ability to manage relationships with clients, families, caregivers, and case managers. Highly organized with exceptional attention to detail, especially in documentation and compliance tasks. Ability to manage multiple tasks efficiently and prioritize work in a fast-paced environment. Proficiency in using Care Management Software, such as CareSmartz. Compassionate and empathetic approach to client care, with a commitment to improving client's quality of life. Valid Driver's License and Reliable Transportation for in-home assessments and marketing events. Perks & Benefits Competitive Base Pay Structure: We offer salaries that reflect not only your skills & experience but rather on the specific care needs of our clients. Ensuring fairness, transparency, and sustainability to both you and our clients. Employee Appreciation & Recognition: We foster a culture of appreciation, recognizing and celebrating your achievements through various programs Weekly Pay via Direct Deposit: Receive consistent and convenient weekly payment via our direct deposit method Anniversary Bonus: We value your commitment and celebrate your milestones with us Performance Recognition: Your great contributions will be recognized and rewarded through our comprehensive recognition programs Incentive Bonus: Maximize your earning potential with our performance-based incentive bonuses, including opportunities for Referrals and Caregiver Excellence (Monthly, Quarterly, and Annually) Premium Holiday Pay: Earn time and a half for major holidays worked Professional Development: Remote training opportunities and upskilling programs. This Role Is Perfect for You If You Are Passionate about providing excellent customer service and creating a welcoming environment. Highly organized, with the ability to manage events, onboarding, and front desk operations smoothly. A strong communicator who can build rapport with clients, caregivers, and team members. Excited about the opportunity to contribute to a growing home care agency and help enhance its community presence.

The Bilingual Family Office Coordinator serves as the first point of contact for families, students, and visitors. This role ensures smooth daily operations of the front office, provides exceptional customer service, and supports communication between the school and its multilingual families. The coordinator manages enrollment documents, attendance, family inquiries, and school communications while maintaining a welcoming, efficient, and organized office environment. This position requires strong bilingual communication skills, professionalism, and the ability to multitask in a fast-paced school setting. Requirements: Family Engagement & Communication: ● Serve as a friendly, professional representative of the school to all families, students, and visitors. ● Provide high-quality customer service in English and Spanish. ● Translate or interpret school information for families, including messages, forms, announcements, and meetings. ● Communicate clearly with families regarding attendance, enrollment, student needs, and school procedures. ● Support family onboarding, orientation, and ongoing communication throughout the year. Front Office Operations: ● Manage phone lines, greet visitors, and direct inquiries to the appropriate staff. ● Maintain a clean, orderly, and welcoming office environment. Process daily attendance, enter data accurately, and support attendance follow-up systems. ● Assist with student registration, records, and required documentation. ● Maintain confidentiality of student and family information at all times. Administrative Support: ● Support staff with copying, filing, organizing documents, and distributing communication. Maintain accurate records, logs, and required documentation (attendance, visitor sign-in, records requests, etc.). ● Help coordinate family events, school functions, and communication efforts. ● Manage office supplies and submit requests for needed materials. ● Assist administrators with scheduling meetings, preparing materials, and general clerical tasks. Student Support & Safety: ● Support daily student needs such as late arrivals, early dismissals, minor injuries, medication procedures (non-medical tasks), and basic supervision. ● Monitor student movement in and out of the office to maintain school safety and accountability. ● Follow school protocols for visitors, emergencies, and student safety. Collaboration & Professional Conduct: ● Work closely with administrators, teachers, support staff, and families to maintain strong school operations. ● Participate in staff meetings, trainings, and professional development as required. ● Maintain a high level of professionalism, discretion, and reliability. ● Uphold all school policies, procedures, and expectations. Qualifications: ● High School Diploma or GED required; associate degree preferred. ● Bilingual fluency in English and Spanish required ● Experience in a school office, customer service, or administrative role preferred. ● Strong communication, organization, and interpersonal skills. ● Proficiency with email, basic office software, and student information systems (training provided). ● Ability to multitask, handle confidential information, and maintain a calm demeanor under pressure. ● Must complete and clear all Indiana background check requirements for school personnel. Submit: ● Resume ● List of References Interested in applying or learning more? Email Principal Watson at ******************* with your resume and professional references, or to request additional information. Standard employee benefits package including: * 10 work days of annual paid time off as sick & personal days * Contribution to your State and or Federal Retirement Plan * Medical and dental insurance (60% of your monthly premiums will be paid by the employer) * Voluntary Vision Insurance (100% paid by the employee) * Voluntary Short Term Disability Insurance (100% paid by the employee) * Life Insurance (100% paid by the employer) * Long Term Disability Insurance (100% paid by the employer) * 75% and up to $3000 tuition reimbursement for your professional development courses / workshops depending on budget availability * Relocation bonus up to $2500 if you move more than 50 miles to accept this position

**The Best Teams are Created and Maintained Here.** + The Branch Administrator supports the branch team and Branch Manager by efficiently and effectively handling administrative functions for the Branch. The Branch Administrator serves as the key contact point for employees, clients, region, and corporate. **Duties and Responsibilities:** **Payroll Administration** + Enter all new hires, rehires, and employee changes into the payroll system based on approved personnel action forms. + Process and enter weekly timesheets accurately and in a timely manner. + Identify and resolve timesheet or payroll inaccuracies by coordinating with Operations Managers. + Enter and update work orders and cost codes in the job cost system to ensure accurate weekly labor posting. + Run payroll edit reports, verify employee entries, and make corrections as needed. + Communicate verification and any required updates to Corporate Payroll. **Billing and Invoicing** + Prepare and process contract and work order billings, including snow, irrigation, and enhancement services. + Obtain necessary billing approvals from Account Managers, Branch Managers, and Operations Managers. + Enter billings into the billing system, print and mail invoices, and maintain organized client billing files. + Record all billings in the work order log and ensure timely submission to clients. **Accounts Receivable** + Generate and review aged receivables reports weekly, identifying accounts over 30-45 days past due. + Collaborate with Branch and Account Managers to determine appropriate collection strategies. + Contact customers to confirm payment status, update notes in the AR system, and follow up as needed. + Send invoices, collection letters, or legal documentation as required to resolve outstanding balances. **Accounts Payable** + Issue and manage Purchase Orders (POs), ensuring proper documentation, authorization, and recordkeeping. + Match invoices to POs, follow up on purchases without POs, and maintain the PO binder and log. + Enter invoices into the AP system, submit vendor changes, and obtain management approvals as required. + Run weekly A/P edit reports, reconcile balances, and submit documentation to Corporate Accounts Payable. **General Office Administration** + Provide administrative support to Branch leaders and staff by managing phones, correspondence, and filing systems. + Order and manage office supplies in alignment with budget guidelines. + Prepare client proposals, contracts, and professional correspondence as needed. + Process incoming and outgoing mail and run reports as directed by branch leadership. + Maintain organized job and client files to support operational efficiency. **Human Resources Support** + Prepare and manage new hire packets, employee personnel files, and I-9 documentation. + Coordinate employee uniform ordering, distribution, and returns. + Assist with workers' compensation reporting and monitor claim status. + Track and report OSHA-recordable and reportable incidents, ensuring compliance with OSHA procedures. **Accounting Administration** + Assist with month-end close and reporting as directed by the Branch Manager and Controller. + Compile and submit required accounting and administrative materials for review and audit purposes. **Education and Experience:** + Bachelor's or Associate degree in Business or a related field, and/or 3 - 5 years' experience in an office environment with accounting related responsibilities. + Communicate clearly orally and in writing to a variety of audiences. + Identify and solve problems. + Proficient in Excel, Word, and Outlook + Ability to learn BrightView's internal software systems. + Good data entry and typing skills. + Ability to operate fax, copier, and multi-line phone. + Good working knowledge of basic accounting, human resources, general business, grammar, and spelling. **Physical Demands/Requirements:** + Constant operation of a computer and other office equipment, such as a laptop, a cell phone, and printers/copiers + Position is sedentary; must be able to remain in a stationary position for the majority of time. **Work Environment:** + This role works in an indoor office work environment. **_BrightView Landscapes, LLC is an Equal Opportunity and E-Verify Employer._** **_This job description is subject to change at any time._** **_BrightView offers a suite or health, wellness, and financial benefits to full-time team members. Benefits offerings for full-time team members include medical, dental, and vision insurance, ancillary and voluntary products, a 401k savings plan with employer contributions, and 6 to 9 company paid holidays per year. Employees may also be eligible to receive paid time off for vacation and/or sick leave, tuition reimbursement, and/or potential variable pay opportunities based on position and performance. A detailed benefits package will be provided during the interview process_** _._ _It's Not Just a Team. It's One BrightView._

**Discover a more connected career** A successful Office Coordinator shall monitor and coordinate the activities of field personnel; shall assist in ensuring that all timekeeping/payroll/project data is processed and accounted for timely and accurately. At a minimum, the position requires a good working knowledge of general office functions; experience working with various software applications including Microsoft/Google suite and similar data management tools; strong problem solving or troubleshooting skills; ability to use a computer and other office related equipment; ability to read, understand, interpret, input, and analyze data with a high degree of accuracy. **Connecting you to great benefits** + Weekly Paychecks + Paid Time Off, Parental Leave, and Holidays + Insurance (including medical, prescription drug, dental, vision, disability, life insurance) + 401(k) w/ Company Match + Stock Purchase Plan + Education Reimbursement + Legal Insurance + Discounts on gym memberships, pet insurance, and much more! **What you'll do** + Completion of low level tasks in support of an assigned department/project. + Receive, organize, file, and maintain documents and/or data for an assigned department/project. + Create, update, validate and forward various forms of communication to internal and external recipients. + Read, interpret, and input data in support of an assigned department/project. + Additional Duties as assigned. **What you'll need** + Prior work related experience. + Proficient in the use of office hardware and software. (PCs, Tablets, Printers, Copiers, Microsoft, Google, etc.) + Excellent Customer Service skills and strong English language skills both oral and written. + Authorized to work in the United States. + Successful completion of pre-employment drug screen, background, and motor vehicle record check. **Why grow your career with us** Your career here is more than just a job - it's your pathway to opportunity. Our hands-on training, supportive environment, and responsive leadership connect you to work with purpose. Our commitment to you extends beyond professional development to a safety-first culture that ensures you can do what you do best, with peace of mind. **Building stronger solutions together** Our company is an equal-opportunity employer - we are committed to providing a work environment where everyone can thrive, grow, and feel connected. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Full-time Description Centurion Land Title is seeking an organized and detail-oriented Office Administrator to support the smooth execution of real estate closings. In this role, you'll help ensure every transaction is handled with accuracy, efficiency, and professionalism. Ideal for individuals who thrive in a fast-paced, customer-focused environment, this position plays a crucial role in managing closing documentation, coordinating with clients and vendors, and supporting internal teams. You'll serve as a vital connection between title production and escrow operations to keep everything moving and everyone informed. Essential Responsibilities Provide administrative support throughout the escrow and title closing process. Manage files after title production, preparing transactions for closing. Gather necessary documentation to clear title issues, such as payoffs, judgments, utility bills, and other required materials. Communicate with clients, agents, lenders, and vendors to obtain missing information and ensure file completeness. Review incoming orders and maintain accurate, detailed file notes. Complete and send out Closing Protection Letters (CPLs) when needed. Distribute title commitments and closing documents to all relevant parties in a timely and accurate manner. Share lender title packages, including CPLs, fee breakdowns, commitments, and wire instructions. Ensure all required data for closing is received, such as seller info and payoff authorizations. Cross-check title commitments and purchase agreements for consistency and accuracy. Perform title curative tasks to resolve discrepancies and reach "clear to close" status within five days of title commitment. Order and review essential legal documents such as: - Deeds (e.g., Quit Claim Deeds) - Power of Attorney forms - Corporate records and business entity authorizations Input and track key information in title software systems, including: - Surveys and special assessments - HOA fees and transfer costs - Property tax statements - Home warranty details Maintain positive, effective communication with all parties involved-buyers, sellers, attorneys, agents, lenders, and internal staff. Requirements Knowledge, Skills and Abilities Experience in real estate, title, or escrow preferred. Strong organizational and time management skills. High attention to detail with the ability to spot discrepancies and follow through. Excellent verbal and written communication skills. Comfortable using Microsoft Office and real estate/title software. Friendly, professional demeanor with a customer-focused approach. Experience and Training High school diploma required, some college preferred. Prior experience in administrative, real estate, escrow, or title roles is strongly desired. Physical Demands and Work Environment Physical Demands: Primarily desk-based role with regular computer use. Occasional lifting of files or office supplies (up to 20 lbs). May require standing or walking during office tasks or meetings. Work Environment: Standard office setting with regular in-person attendance. Collaborative, fast-paced environment. Climate-controlled workspaces with standard office equipment. Interactions with clients, agents, and internal departments daily. Job Dimensions Daily interaction with real estate professionals, clients, attorneys, and internal teams. Collaborates closely with escrow officers, title production, and administrative staff to keep transactions moving efficiently. We offer a comprehensive Strong Total Rewards benefits package designed to support the well-being and success of our employees. Health & Wellness: Enjoy comprehensive health insurance plans, including medical, dental, and vision coverage, to keep you and your family healthy. Retirement Savings: Take advantage of a 401(k) plan with company match to help you plan for your future. Paid Time Off: Benefit from paid vacation, holidays, and personal time to ensure you maintain a healthy work-life balance. Professional Development: We support your growth with training, education, and opportunities for career advancement. Employee Assistance Program (EAP): Access confidential counseling and support services for personal or professional challenges. We're committed to providing our employees with the tools and resources they need to thrive both personally and professionally. Centurion Land Title is an affiliate company of Ruoff Mortgage. Ruoff Mortgage reserves the right to modify, interpret, or apply this in any manner the company desires. This in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. This job description is not an employment contract, implied or otherwise. The employment relationship remains “At Will.” The aforementioned job requirements are subject to change to reasonably accommodate qualified individuals with disabilities. While we thank all candidates for your interest in our company, only those selected for interviews will be contacted. Ruoff Mortgage is an equal opportunity employer.

SS. Peter & Paul Catholic School is seeking a welcoming, organized, and dependable Part-Time School Secretary to support our school community. This position serves as the first point of contact for students, families, staff, and visitors and plays an important role in the daily life of our Catholic school. Responsibilities include: Greeting students, parents, and visitors with warmth and professionalism Answering phones, emails, and general inquiries Assisting with attendance, records, and basic clerical tasks Supporting the principal, teachers, and office operations Maintaining confidentiality and professionalism at all times DOR Benefits Link Requirements Qualifications: Strong communication and organizational skills Ability to work collaboratively in a faith-based environment Basic computer and office skills Support for the mission and values of Catholic education