Office administrator jobs in Ocoee, FL

Admin Support Clerk - III Duration: Contract This position is based in Lake Mary, FL, with a hybrid working model requiring onsite presence on Tuesday, Wednesday, and Thursday. The role involves ensuring accurate and timely resolution of Local Tax Notices for regulated and non-regulated companies. You will collaborate with a third-party provider for account setup changes and perform various activities such as data analysis, account maintenance, and tax reconciliation. Your work will directly impact financial results and ensure compliance with internal controls and external legislation. Responsibilities: Resolve inquiries from tax agencies concerning local withholding taxes. Analyze local tax data and collaborate with finance functions to resolve tax issues promptly. Maintain synchronization between the system of record and the third-party provider. Support the processing of Cash Settled Stock Together Payouts. Process requests for corrected W-2 forms (W-2C). Manage and complete Monthly EVS Reporting. Qualifications: Bachelor's degree (Mandatory). Three or more years of relevant work experience with multi-state and local taxes. Experience working with state and local jurisdictions for tax account updates. Proficiency in navigating third-party tax applications such as ADP and CIC+. Experience with HRMS and Payroll processing systems, preferably PeopleSoft and/or Workday. Intermediate Excel skills. Preferred Skills: Understanding of end-to-end Payroll functional processes and their integration with Payroll Tax processes. Strong customer service skills, both verbal and written. Good organizational, time management, and communication skills. Ability to manage multiple functions simultaneously. Willingness for flexible scheduling to meet processing demands. Strong sense of urgency, proactive approach, and results-oriented mindset. CPP or FPC certification. Logistics: Shift: Standard 9-5 PM. Weekend work may be required during Year-End. Working Model: Hybrid. About PTR Global: PTR Global is a leading provider of information technology and workforce solutions. PTR Global has become one of the largest providers in its industry, with over 5000 professionals providing services across the U.S. and Canada. For more information visit ***************** At PTR Global, we understand the importance of your privacy and security. We NEVER ASK job applicants to: Pay any fee to be considered for, submitted to, or selected for any opportunity. Purchase any product, service, or gift cards from us or for us as part of an application, interview, or selection process. Provide sensitive financial information such as credit card numbers or banking information. Successfully placed or hired candidates would only be asked for banking details after accepting an offer from us during our official onboarding processes as part of payroll setup. Pay Range: $28 - $30 The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits including medical, dental, vision and 401K contributions as well as any other PTO, sick leave, and other benefits mandated by appliable state or localities where you reside or work. If you receive a suspicious message, email, or phone call claiming to be from PTR Global do not respond or click on any links. Instead, contact us directly at ***************. To report any concerns, please email us at *******************

At SkyBridge Aviation, we specialize in staffing and recruiting for Touch Labor Maintenance, Information Technology, and Engineering positions within the commercial and government aviation and aerospace industries. We're a fast-paced, team-oriented organization dedicated to excellence, precision, and professional growth. We are seeking a detail-oriented, honest, and organized Office Administrator Intern to join our Orlando office. This internship offers valuable hands-on administrative experience and has the potential to transition into a full-time position upon successful completion. Key Responsibilities: • Process, organize, print, and file documents and reports • Assist with sending and receiving paperwork and correspondence • Maintain accurate digital and physical filing systems • Perform basic math calculations and verify accuracy of information • Support the recruiting and administrative teams with day-to-day operations • Handle confidential information with professionalism and discretion Educational and Experience Qualifications: • Strong attention to detail and organization skills • Honest, dependable, and proactive work ethic • Basic math and computer proficiency (Microsoft Office, Google Suite, etc.) • Excellent communication and time management skills • Preferred: Current law student or pursuing a degree in a related field Compensation and Benefits: • $18/hour paid internship • January 2026 start date • Opportunity for full-time employment based on performance • Hands-on experience within a fast-growing aviation staffing organization • Collaborative and supportive work environment

This role serves as the main point of contact for Specialty Pharmacy partners. You'll support both internal teams and external customers by helping them with onboarding, system access, ordering issues, contract questions, and overall account troubleshooting. You'll work closely with pharmacy representatives to understand their needs, support growth opportunities, and make sure all transactions-like orders, pricing, and contract updates-are accurate and completed on time. A big part of the job is relationship management: keeping existing partners satisfied, resolving issues quickly, and ensuring smooth day-to-day operations. You'll also help analyze reports, support implementation meetings, and provide updates that improve customer experience and partnership performance. Overall, the role blends customer service, account management, technical troubleshooting, and process coordination across multiple departments.

CNI ELECTRIC, INC. provides a comprehensive range of electrical services to property management companies, HOA communities, property owners, general contractors, developers, and federal agencies. The company is known for its reliable service and expertise in the electrical industry. CNI ELECTRIC, INC. takes pride in delivering quality solutions tailored to meet the diverse needs of its clients. Our commitment to professionalism and excellence ensures long-lasting partnerships and customer satisfaction. Role Description Assist in the daily operation of the management office and administrative duties following established Company procedures and guidelines. Assigns client visits to technicians based on designated routes, jobs and driver location. Perform administrative assistant functions including but not limited to: record keeping, filing, word processing, data entry, maintain and replenish office supplies, and other essential needs as required. Maintain, update, type, and coordinate account information in computer database. Ensure that the telephone is answered properly and messages are handled courteously, accurately, and responded to in a timely manner. Ensure that emails are responded to within 24 hours. Monitoring and ordering office supplies and equipment Typing correspondence, reports and other documents as needed Providing general administrative support to team members as needed Maintain an adequate inventory of office supplies, and notify the supervisor when inventory is low; Complete other duties as assigned. Qualifications: Fluent in Spanish and English (REQUIRED) Strong attention to detail and organizational skills Excellent verbal and written communication abilities Ability to handle multiple tasks efficiently in a fast-paced environment Minimum of 2 years of experience in an administrative, or dispatcher-related role is a plus Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) Attention to detail and accuracy Working Hours: Monday to Friday 8:30am-5:00pm

Title: Assistant Health Center Administrator Reports to: Health Center Administrator FLSA Status: Exempt Personnel Supervised: None The Assistant Health Center Administrator is a mentor, directs and oversees the daily duties of assigned staff at the medical/dental front desk. Provides guidance and training to front desk staff responsible for admitting, registering, scheduling and verifying patient insurance policies. Handles customer account transactions, provides customer assistance, and performs and/or oversees cashiering operations. Adheres to policies, procedures and regulations to ensure compliance and patient safety and information security. Participation in Compliance and other important training is a condition of employment. Assist the Health Center Administrator with the daily functions of the health center(s). MINIMAL QUALIFICATIONS: Four-year business or health-related degree preferred. Consideration will be given to 2-4 years business training at college-level or an accredited business school and/or exceptional health-related expertise and capability. BLS Certification Experience preferred Bilingual, English/Spanish, preferred SKILLS: Customer Focus: Ensures that the patient and customer perspective is a driving force behind business decisions and activities; crafts and implements service practices that meet our patients', customers', and organization's needs. Recognizes and is attentive toward both internal and external customer issues. Adaptability: Maintains effectiveness when experiencing major changes in work responsibilities or environment; adjusts effectively to work within new work structures, processes, requirements, or cultures. Communication: Clearly conveys information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message. Contributing to Team Success: Actively participates as a member of a team to move the team toward the completion of goals. Professionalism: Sets high standards of performance for self and others; assumes responsibility and accountability for successfully completing assignments or tasks; self-imposes standards of excellence rather than having standards imposed. Continuous Improvement: Initiates and supports action to improve existing conditions and processes; identifies improvement opportunities, generates ideas, and implements solutions. leads by Example: Constantly performs the job duties as outlined every day in way that other look to you as an example of how to perform. RESPONSIBILTIES AND PERFORMANCE EXPECTATIONS include, but are not limited to, the following: Leads and oversees the daily duties and workflow of assigned staff to the front desk. Acknowledge/greet patients and process patients in accordance with CFHC's patient flow model. Knowledge of electronic medical records processes, Sliding Fee Scale, HIPAA, Joint Commission, Medical Record policy, scheduling, patient rights and grievance processes. Create new patient account. Retrieve established patient accounts from Electronic Medical Records Gather pertinent data on all patients: demographics, financial, educational and occupational (migrant/seasonal, other). Knowledge of verification of insurance coverage, run/check Eligibility obtains authorizations as needed. (Medicaid or HMO's) Collect appropriate money for visit per sliding fee scale and Co-Payments Review accuracy and completeness of claim at end of visit. Data entry, diagnosis codes, and money collected. Schedule new and follow-up appointments as needed. Maintain cash drawers. Complete end of day Daily Summary Sheet and balance activities for the day run the reports (Billing Summary, Individual users and all users report) Assists the Health Center Administrator with special projects with a defined timeline for completion and order supplies for department. Assist Health Center Administrator (HCA) in preparing the department for regulatory and/or internal inspections. Provides guidance and training to assigned staff responsible for all aspects of admitting, registering, scheduling and verifying patient insurance policies. Assist the manager/supervisor in training employees on departmental policies & procedures and participate in the interview process for AMA & PCTA candidates. Handles customer financial account transactions, provides customer assistance, and performs and/or oversees cashiering operations in the absence of the HCA. Participates and attends professional meetings and continued education as required. Adheres to policies, procedures and regulations to ensure compliance, patient safety and information security. Collaborate with training team to conduct, or participate in, training for front desk staff. Reviews AMA & PCTA timecards and schedules under the supervision of the HCA. Effectively understands instructions and shares knowledge with the staff across the department. Travels to other CFHC centers to oversee daily operation in the event of an HCA absence. Other duties as assigned. BENEFITS: Competitive Salary Federal Student Loan Forgiveness: PSLF - 10-year commitment, 120 loan payments and at the end of the commitment, the remaining loan is forgiven Excellent medical, dental, vision, and pharmacy benefits Employer Paid Long-Term Disability Insurance Employer Paid Life Insurance equivalent to 1x your annual salary Voluntary Short-Term Disability, additional Life and Dependent Life Insurance are available Malpractice Insurance Paid Time Off (PTO) - 4.4 weeks per year pro-rated Holidays (9.5 paid holidays per year) Paid Birthday Holiday CME Reimbursement 401k Retirement Plan after 1 year of service (w/matching contributions) Staff productivity is recognized and rewarded PHYSICAL REQUIREMENTS: 1. Requires 80% or more time spent standing/sitting. 2. Independently mobile 3. Lifting and/or transporting up to 20 pounds. American with Disabilities Act (ADA) Statement: External and internal applicants, as well as position incumbents who become disabled, must be able to perform the essential job specific functions (listed within each job responsibility) either unaided or with the assistance of a reasonable accommodation to be determined by the organization on a case by case basis.

Shape the Next Generation of Vacations! Welcome to Evermore Orlando Resort, the resort that's redefining the Orlando vacation experience. Just steps away from Walt Disney World , Evermore stretches across 1,100 acres and offers a one-of-a-kind blend of spacious, upscale vacation homes, flats, and villas alongside the luxurious Conrad hotel. Our Team Members are true trailblazers, reimagining the vacation experience for each guest. Here, guests create their own adventure, enjoying the best of both worlds: the space and comforts of vacation home rentals combined with the amenities and services of a world-class resort. Evermore Orlando Resort is an expansive and technically complex property spanning 1,100 acres with multiple operational components. The resort integrates resort-owned vacation rental homes, large-scale water features, and extensive recreational infrastructure. The eight-acre Evermore Bay lagoon includes advanced water treatment, circulation, and safety systems that require continuous monitoring. Two championship golf courses, numerous pools, water sports facilities, and a wide range of amenities, including pickleball courts, event spaces, and dining venues, further enhance the offerings. This diverse environment demands sophisticated engineering oversight to ensure optimal performance, safety, and reliability across all systems. If you're excited to help guests reimagine the Orlando vacation, join us! Become part of an energetic team bringing Evermore Orlando Resort to life! Key Responsibilities: Performs work directly related to the management or general business operations of the organization or its departments. Regularly exercises discretion and independent judgment in significant matters that affect business operations, and policies. Provides high-level executive administrative support to the President with significant project management responsibilities. Plays a key role in planning, directing, and coordinating business activities, including operational efficiency, project execution, and administrative strategy. Manages critical operations for an executive office. This role requires strong organizational, communication, and problem-solving skills, along with a high degree of diplomacy and discretion. Serving as a liaison and central point of contact between the resort operations team and corporate office ensuring seamless communication and coordination. Handle confidential information with discretion and always maintain the highest level of confidentiality. Demonstrate excellent written and verbal communication skills to interact effectively with internal and external stakeholders. Utilize Microsoft Office (Word, Excel, PowerPoint) and Google Suite (Docs, Sheets, Slides) to create and edit documents, spreadsheets, presentations, and reports. Manage and maintain databases, records, and files, ensuring accuracy and accessibility. Create and design professional presentations, reports, and graphical representations using PowerPoint, Excel, and other relevant tools. Assist in project management tasks, including tracking progress, maintaining timelines, and updating project documentation. Efficiently manage tasks, reminders, and deadlines using tools like ClickUp or other project management software. Remain alert, courteous, and helpful to guests and fellow Team Members. Practice safety standards and report any unsafe conditions. Practice excellent telephone etiquette; smile in the voice. Be alert, courteous, and helpful to our internal guests. Maintain a good working relationship with all Departments. Attend meetings and take minutes as required. Support other departments whenever possible through direct and indirect support. Make photocopies and scans, handle mail, and email documents, and perform other clerical functions. Order supplies, stock office and kitchen. Perform other related duties as assigned. Education, Skills, and Experience: College degree or equivalent work experience preferred. 3+ years of experience required working in hospitality Excellent verbal and written communication skills in English. Excellent interpersonal and customer service skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Ability to function well in a high-paced and, at times, stressful environment. Excellent communication, “people-person,” with interpersonal skills; ability to interact with a wide range of people. Outstanding organizational and problem-solving skills, with exceptional attention to detail. Proficient in Google Business, Microsoft Office Suite, or similar software. Familiarity with project management tools (e.g., ClickUp) is preferred. Self-starter that can work independently with minimal supervision. Physical Requirements: Able to safely lift, pull, and push up to 15 pounds. Able to stand, walk, stoop, kneel, bend, and reach periodically. Able to sit and use the computer for hours at a time. Subject to environmental conditions, work activities can occur inside and outside. Visually look at a computer for extended periods. Repetitive hand motions, such as typing. At Evermore, your role isn't just a job-it's a chance to be part of something groundbreaking, a revolution in travel, and we need passionate individuals to help us bring this vision to life! We're building a whole new class of hospitality in Orlando, so we're looking for Team Members who thrive in a dynamic, fast-paced environment, bring curiosity and dedication to deliver remarkable service, and have a sense of humor to enjoy the journey. As an Evermore Team Member, you'll be part of an inclusive, collaborative workplace where we are dedicated to setting a new standard for professionalism and fostering a culture of TOGETHERNESS. We offer our Team Members competitive pay, along with a range of benefits including FREE Life Insurance, FREE Short-Term Disability, FREE Long-Term Disability. Additionally, we provide affordable health benefits, including Medical, Dental, and Vision coverage for your dependents. Furthermore, we offer a 401K with employer match, a robust paid time off policy, parental and grandparent leave, as well as family and pet bereavement leave. We also have unique policies in support of our team and significant relationships in their lives. Are you ready to join the team that's redefining how to vacation? Join us today! We can't wait to meet you! EOE/M/F/D/V #LI-JM1

Large Distribution Warehouse in Sanford is looking for an Accounting Clerk/Bookkeeper. Pay: $20-24/hr Hours: M-F 8am-5pm Accounts Payable/Receivables General Ledger - Maintain accurate and up-to-date records of financial transactions. Reconcile vendor statements and resolve any discrepancies Be familiar with all Taxes Collections, identifying delinquent accounts and insufficient payments. Collects revenue by reminding delinquent accounts, notifying customers of insufficient payments Spreadsheets - Monthly accounting reports Invoicing to and from vendors/suppliers Experience/Qualifications: - High school diploma or equivalent required; Minimum 5 years' experience in accounting. - Proven experience as an accounts payable clerk or in a similar role - Strong attention to detail and accuracy in data entry and record keeping. - Proficient in using accounting software and MS Office applications, particularly Excel. - Excellent organizational skills and ability to prioritize tasks effectively. - Strong analytical and problem-solving abilities. - Ability to work independently as well as part of a team. - Excellent verbal and written communication skills Job Type: Full-time

Nations Roof is seeking an Office Support Assistant join our team. This position is based in Winter Garden, FL and will be 100% in office with a Monday-Friday schedule 7:00 am to 3:30 pm. Nations Roof is one of the largest and fastest growing commercial roofing contractors, ranked #4 in 2021 Top Roofing Contractors in the US. Our projects range in scope from large scale new commercial construction, industrial, hospitality, distribution centers, retail centers, office buildings, multifamily, residential, and green roofs to large renovations of existing buildings. Purpose: Take direction and clerical support of a general nature; provides independent office support assistance with emphasis on the full range of clerical duties. Responsibilities: Answer phones Data entry Plan travel arrangements Expense reports and other reporting Email correspondence Other administrative projects and duties as assigned by manager Excellent verbal and written communication required Skills/Qualifications: High School degree or equivalent 2 years' experience in an office support position Must have exceptional computer skills including Microsoft Excel, Word, Outlook Must be team orientated and be willing to perform based on the company's Core Values Benefits Include: Full Time, Starting: $15/hr. Medical, Dental and Vision Benefits Accident and Disability Insurance Life Insurance Paid Holiday and Vacation 401(K) with employer match The preceding job description has been designed to indicate the general nature and level of work to be performed. We are an Equal Employment Opportunity and E-Verify compliant Employer. Our company is a Drug Free Workplace. NO RECRUITERS. All candidates must be authorized to work in the U.S. APPLY

Job Details Experienced Orlando, FL Full Time High School Negligible Admin - ClericalDescription Why You Will Love Working With Us! At Pasadena Villa Outpatient, we are a dynamic, dedicated, and growing team of professionals deeply passionate about providing evidence-based and personalized clinical care for behavioral health conditions. Pasadena Villa Outpatient is a leading provider of mental health treatment services across the region. With 21 Outpatient locations across eight states, we are on a mission to improve mental wellness in the communities we serve. We are a part of Odyssey Behavioral Healthcare Network which offers a continuum of care within our Psychiatric Network, Eating Disorder Network, including inpatient, intensive residential, partial hospitalization, and intensive outpatient services nationwide. Our team's foundation is client centered care and clinical excellence through our 5-star service commitment - Respect, Accountability, Integrity, Flexibility, Service, and Collaboration. We are committed to our team and our team is committed to our clients! We are thrilled to expand our network with the opening of a new location in Orlando, FL! Located in the vibrant MetroWest district, this office offers ample surface parking and excellent access to I‑4 and SR‑408. Its central location provides convenience for both staff and clients, with nearby retail, dining, and lodging options. The space supports our continued commitment to accessible, high-quality care in a professional setting. Providing outpatient care Monday through Friday, we offer exceptional benefits, development opportunities, professional training, and much more detailed below. Join our team! Be part of our amazing vision of changing lives empowering each client's inherent strengths making a difference in countless lives, while being part of a larger nationwide network that is growing each day! What We Offer Collaborative environment dedicated to clinical excellence Multiple Career Development Pathways Company Supported Continuing Education & Certification Multiple Health Plan Design Options Available Flexible Dental & Vision Plan Options 100% Company Paid EAP Emotional Well-Being Support 100% Company Paid Critical Illness (with health enrollment plan) 100% Company Paid Life & ADD 401K with Company Match Company-Sponsored HSA, FSA, & DSA Tax Savings Accounts Generous Team Member Referral Program Position Summary The Office Coordinator provides customer service and support for day-to-day operations of a highly specialized mental health treatment center offering intensive outpatient and partial hospitalization programming. Position is responsible for client relationship management, client payment collections, medical records management and quality assurance, facility management, and supporting on-site admissions processes. Essential Responsibilities: Greets clients and guests in a warm and welcoming manner. Ensures facility is welcoming, tidy, and well maintained. Responsible for using Regions OnePass to make these deposits. Conducts all medical records activities in a highly confidential manner consistent with both clinical needs and other documentation requirements. Facilitates communications with the Admissions Coordinator and/or Executive Director as needed for each admission. Assists with the admissions process, creates client's medical record, and provides new client orientation. Tracks and maintains a variety of reports in a timely and accurate manner. Ensures all required safety inspections and other tasks required for licensure are completed within regulatory guidelines. Responsible for tasks associated with maintaining phone system and IT equipment utilizing help desk staff. Qualifications Education and Experience Position requires a High School degree or equivalent in combined education and experience, Bachelor's degree preferred, and a minimum of two years of administrative experience in a behavioral health setting. Must have knowledge of behavioral health terminology and experience with Salesforce CRM or other client relationship management software. Experience working with physicians and therapist, strongly preferred. Other Requirements Position requires incumbent to have a valid driver's license and acceptable driving record. Clearance of TB test and any other mandatory state/federal requirements. Current CPR and First Aid certification. Lifeskills South Florida Outpatient, LLC dba Pasadena Villa Outpatient - Orlando provides equal employment opportunities without regard to race, color, creed, ancestry, national origin, ethnicity, sex, gender, sexual orientation, marital status, religion, age, disability, gender identity, genetic information, service in the military, or any other characteristic protected under applicable federal, state, or local law. Equal employment opportunity applies to all terms and conditions of employment. Lifeskills South Florida Outpatient, LLC dba Pasadena Villa Outpatient - Orlando reserves the rights to modify, interpret, or apply this in any way the organization desires. This in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. Reasonable accommodations may be made to reasonably accommodate qualified individuals with disabilities. This job description is not an employment contract, implied or otherwise. The employment relationship remains “At-Will.”

JALEO AT DISNEY SPRINGS OFFICE COORDINATOR JOB DESCRIPTION We are looking for an Office Coordinator to join our Team in our mission to Change the World through the Power of Food! Working closely with the FOH and BOH teams, the Office Coordinator will help with numerous human resources and accounting-related tasks within the restaurant. This role plays an integral role in the restaurant's day-to-day operations. Ideally, the Office Coordinator should possess an eye for detail, excellent recordkeeping and organizational skills, the ability to handle confidential/sensitive information with care, and the desire to help set others up for success. Responsibilities/Tasks: · Maintain office supplies and uniform inventory · Check employee timecards and tip sharing records for each day · Process invoices for payment · Liaise with Disney World to complete financial reports and maintenance logs, and to ensure accurate/updated employee records and reservation templates are on file · Reconcile the restaurant's cash banks and nightly deposits · Submit and review payroll for all hourly employees · Complete critical paperwork, e.g., employee/guest incident reports and send to appropriate parties · Assist in all steps of the hiring process: sending offer letters and onboarding paperwork, reviewing I9s, E-Verify, etc. · Aid employees with HR-related requests and benefits enrollment · Help managers and chefs with any administrative requests · Please note this is not an exhaustive list of duties. Additional duties may be assigned. Requirements A minimum of 1 year of experience in an office setting or administrative capacity is preferred. A minimum of 1 year of human resources and/or accounting experience is preferred. Hospitality industry experience preferred.

About Tavistock Tavistock Group is a private investment organization with a diverse global portfolio spanning real estate, hospitality, finance, life sciences, and sports. In Central Florida, Tavistock is best known for developing Lake Nona, a visionary smart city built on innovation and community - and for stewarding Isleworth, one of the most prestigious private residential communities in the country. At the heart of Isleworth lies Tavistock House, our executive residence and private office hub supporting senior leadership and guests of the Tavistock Group. This unique property blends luxury hospitality with professional excellence - offering an inspiring workplace for those who value service, precision, and discretion. The Opportunity The Office & Facilities Coordinator plays a key role in ensuring an exceptional experience for all residents, guests, and team members of Tavistock House. This position supports day-to-day operations, vendor coordination, and guest services, ensuring that the property runs seamlessly and reflects the world-class standards of Tavistock. If you take pride in maintaining beautiful spaces, love creating order and efficiency, and enjoy supporting people who appreciate excellence - this role offers a truly special environment to do it all. What You'll Do Office & Property Operations Partner with the Executive Assistant to maintain office policies, procedures, and building standards. Ensure Tavistock House remains in pristine condition and in compliance with all codes and maintenance schedules. Manage vendor relationships and service contracts for HVAC, security, pest control, waste management, and cleaning services. Maintain key control, door codes, and building security protocols. Guest & Resident Experience Provide a warm and professional welcome to residents, guests, and visitors. Coordinate resident support services such as dry cleaning and car washing. Support the preparation and hosting of meetings, events, and special gatherings. Manage communication and updates related to Tavistock House operations, including newsletters and SharePoint content. Administrative Support Manage office supply inventory, invoices, and monthly credit card reconciliations. Assist with professional correspondence and internal communications. Oversee incoming and outgoing mail, FedEx/UPS deliveries, and postage reporting. Maintain company directory, office calendar, and conference room scheduling. Requirements What You Bring 3+ years of experience in facilities coordination, hospitality, or administrative operations. Strong organizational skills and attention to detail. Exceptional communication and customer service skills. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). Ability to manage multiple priorities and work both independently and collaboratively. Comfortable working on ladders and performing light physical tasks (lifting up to 25 lbs). Professional demeanor with a service-oriented mindset. Bilingual (English/Spanish) preferred. Why Join Tavistock At Tavistock, you'll be part of a team that values excellence, integrity, and genuine hospitality. We foster a culture where collaboration and care drive everything we do - from our communities and restaurants to our private offices and global ventures. Working at Tavistock House means joining a company that invests in its people and provides opportunities to grow within a world-class organization.

At SeaWorld, we're passionate about caring for animals. In fact, we've already rescued over 40,000 animals (and counting!). And we can save you from being stuck in just another job. Join us and help bring joy, excitement, and lasting memories to people from around the world. We're seeking enthusiastic, dedicated, and hard-working individuals to become our Ambassadors. Join us and play an important part on our incredible team! What you get to do: * Maintain department payroll and ambassador files * Submit employment status change documentation to Human Resources office. * Manage office machinery, i.e. copiers, printers, fax machines and computers * Distribute incoming and outgoing mail * Input large amounts of data * Maintain, process and control confidential files and records * Track and process all 90 day and annual reviews * Coordinate department's employment status conversions * Assist with United Way drives, Team Member sales, and other internal fund raising activities * Assist with guest correspondence * Perform other duties as assigned What it takes to succeed: * Must have at least 3 years related experience * Must have working knowledge of Microsoft Office applications * Must have excellent written and verbal communication skills * Must be able to multi-task and adapt to changes in a fast paced work environment * Must be able to work with minimal supervision and maintain confidentiality * Must have excellent cash handling skills * Must have previous experience working with 10 key calculator * Must be able to lift 25 pounds * Must be able to push/pull 50 pounds * Must be able to work indoors with or without AC for entire shift * Must be available to work varying shifts/hours based on business need, to include opening, mid-, and closing shifts; nights, weekends, and holidays * Office experience and knowledge of the organization preferred The perks of the position: Ambassadors will enjoy a fun, fast-paced environment, and great teammates, as well as: * FREE park admission * Discounts on park admission tickets and passes for family and friends * Park discounts on food, merchandise, etc. * Scholarship opportunities * Exclusive employee events and giveaways EEO Employer: SEAWORLD PARKS & ENTERTAINMENT IS AN EQUAL OPPORTUNITY EMPLOYER. ALL APPLICANTS WILL BE CONSIDERED WITHOUT REGARD TO AGE, RACE, COLOR, RELIGION, SEX, NATIONAL ORIGIN, SEXUAL ORIENTATION, PREGNANCY, GENDER IDENTITY OR EXPRESSION, DISABILITY OR COVERED VETERAN STATUS.

Come join the team that is redefining the irrigation industry. Conserva Irrigation promotes from within - training our Level One Technicians to become Level Two Technicians to become Sales Technicians and beyond as an accredited industry participant. As a Conserva Office Administrator and Customer Support Expert you are a self-starter with outstanding organizational skills who has experience with office management and the MicroSoft suite of products. You will be primarily responsible for the general operation of our office with duties including greeting visitors, answering incoming phone calls, working in our CRM enterprise software to schedule customers, invoicing through QB Online, commencing the initial sales process with our proven sales training, purchasing office supplies and taking proper inventory, and supervising our office staff to ensure maximum productivity. BENEFITS AND COMPENSATION Career advancement opportunities Competitive compensation A great work environment with a team atmosphere Benefits for qualified individuals RESPONSIBILITIES Overseeing general office operation Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers Provide administrative support in lead generation, customer loyalty, accounting, daily office procedures, etc. Answer all incoming sales, service, and vendor phone calls Coordinate the installation and service department Maintain databases such as Contact Management System, Access, etc. Manage customer mailings, incoming mail, and email Manage calendar of events Update and manage various reports and programs (sales, phone, loyalty, etc.) Order inventory and supplies REQUIREMENTS 2+ of experience in office administration Outstanding organizational skills manage multiple priorities in a timely fashion Exposure to customized Customer Relationship Manager (CRM) systems Excellent interpersonal and communication skills Proficiency in Microsoft Word, Excel, and Powerpoint Problem solver and systematic in approach Conserva Irrigation is constantly looking to add the best irrigation and sprinkler repair professionals to our team. We have open job positions all over the country for irrigation sales, field technicians, as well as office and administrative team members. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Conserva Irrigation Corporate.

**The Best Teams are Created and Maintained Here.** + The Branch Administrator supports the branch team and Branch Manager by efficiently and effectively handling administrative functions for the Branch. The Branch Administrator serves as the key contact point for employees, clients, region, and corporate. **Duties and Responsibilities:** **Payroll Administration** + Enter all new hires, rehires, and employee changes into the payroll system based on approved personnel action forms. + Process and enter weekly timesheets accurately and in a timely manner. + Identify and resolve timesheet or payroll inaccuracies by coordinating with Operations Managers. + Enter and update work orders and cost codes in the job cost system to ensure accurate weekly labor posting. + Run payroll edit reports, verify employee entries, and make corrections as needed. + Communicate verification and any required updates to Corporate Payroll. **Billing and Invoicing** + Prepare and process contract and work order billings, including snow, irrigation, and enhancement services. + Obtain necessary billing approvals from Account Managers, Branch Managers, and Operations Managers. + Enter billings into the billing system, print and mail invoices, and maintain organized client billing files. + Record all billings in the work order log and ensure timely submission to clients. **Accounts Receivable** + Generate and review aged receivables reports weekly, identifying accounts over 30-45 days past due. + Collaborate with Branch and Account Managers to determine appropriate collection strategies. + Contact customers to confirm payment status, update notes in the AR system, and follow up as needed. + Send invoices, collection letters, or legal documentation as required to resolve outstanding balances. **Accounts Payable** + Issue and manage Purchase Orders (POs), ensuring proper documentation, authorization, and recordkeeping. + Match invoices to POs, follow up on purchases without POs, and maintain the PO binder and log. + Enter invoices into the AP system, submit vendor changes, and obtain management approvals as required. + Run weekly A/P edit reports, reconcile balances, and submit documentation to Corporate Accounts Payable. **General Office Administration** + Provide administrative support to Branch leaders and staff by managing phones, correspondence, and filing systems. + Order and manage office supplies in alignment with budget guidelines. + Prepare client proposals, contracts, and professional correspondence as needed. + Process incoming and outgoing mail and run reports as directed by branch leadership. + Maintain organized job and client files to support operational efficiency. **Human Resources Support** + Prepare and manage new hire packets, employee personnel files, and I-9 documentation. + Coordinate employee uniform ordering, distribution, and returns. + Assist with workers' compensation reporting and monitor claim status. + Track and report OSHA-recordable and reportable incidents, ensuring compliance with OSHA procedures. **Accounting Administration** + Assist with month-end close and reporting as directed by the Branch Manager and Controller. + Compile and submit required accounting and administrative materials for review and audit purposes. **Education and Experience:** + Bachelor's or Associate degree in Business or a related field, and/or 3 - 5 years' experience in an office environment with accounting related responsibilities. + Communicate clearly orally and in writing to a variety of audiences. + Identify and solve problems. + Proficient in Excel, Word, and Outlook + Ability to learn BrightView's internal software systems. + Good data entry and typing skills. + Ability to operate fax, copier, and multi-line phone. + Good working knowledge of basic accounting, human resources, general business, grammar, and spelling. **Physical Demands/Requirements:** + Constant operation of a computer and other office equipment, such as a laptop, a cell phone, and printers/copiers + Position is sedentary; must be able to remain in a stationary position for the majority of time. **Work Environment:** + This role works in an indoor office work environment. **_BrightView Landscapes, LLC is an Equal Opportunity and E-Verify Employer._** **_This job description is subject to change at any time._** **_BrightView offers a suite or health, wellness, and financial benefits to full-time team members. Benefits offerings for full-time team members include medical, dental, and vision insurance, ancillary and voluntary products, a 401k savings plan with employer contributions, and 6 to 9 company paid holidays per year. Employees may also be eligible to receive paid time off for vacation and/or sick leave, tuition reimbursement, and/or potential variable pay opportunities based on position and performance. A detailed benefits package will be provided during the interview process_** _._ _It's Not Just a Team. It's One BrightView._

Complete Description: Mandatory Requirement: English/Spanish Desired skills: office equipment use experience data entry skills excellent customer service previous office/medical office setting a plus professional demeanor ability to multitask Duties/Responsibilities: Provide program information to clients copy, scan and fax documents schedule appointments enter contact information in software perform simple mathematical calculations · Knowledge of the use of a multi-line phone system. · Knowledge of the use of general office equipment. · Knowledge of working in a fast-paced work environment. · Skilled in operating a multi-line PC console phone system. · Skilled in the use of personal computers including the use of Microsoft Office applications such as Word, Excel and Outlook. · Skilled in operating various general office equipment. · Skilled in providing excellent customer service including dealing with internal and external customers. · Skilled in providing quality customer service. · Skilled in proper business phone etiquette. · Skilled in effective verbal and written communication. · Skilled at being reliable and dependable. · Ability to remain calm in the event of an emergency. · Ability to work flexible work schedules. · Ability to work both independently and with others. · Ability to lift and move 50 pounds. · Ability to establish and maintain effective working relationships with co-workers, customers, and vendors. · Ability to plan, organize and coordinate work assignments. · Ability to utilize problem-solving techniques. View all jobs at this company

Supports teams using a wide range of developing professional skills such as scheduling meetings and appointments, coordinating office needs, welcoming visitors and providing general administrative support to our employees. Highly organized, personable and detail-oriented to support company operations and teams. Responsibilities: Administrative Duties: Prepares meeting agendas for assigned staff, assists with meeting set-up/clean-up which includes ordering lunch and takes minutes as needed Schedules and organizes activities such as meetings, travel, conferences and interviews Answers phones, distributes mail and processes expense reimbursement for assigned staff Under minimal supervision, performs desktop publishing activities of both routine and advanced nature, for reports, correspondence and presentations Supports other teams, such as Marketing, with various administrative tasks Provides coverage for reception on a regular basis as needed Office Duties: Monitors office supplies inventory and places orders Reconciles office credit card charges Assists in relationships with building management and facility vendors, including cleaning and security services Coordinates and plans office activities, such as parties and celebrations Serves as an HR touchpoint, such as assisting in the onboarding process and paperwork for new hires Coordinates with the Information Technology team with regards to office technology needs Qualifications: High school education; college level preferred Typically with 5+ years of related experience Experience in MS Office Suite, including Outlook, Word, Excel, PowerPoint and Teams Strong interpersonal skills and the ability to interact with all levels of staff Ability to maintain appropriate degree of confidentiality and adherence to the practice of business ethics Ability to communicate in a clear, concise and professional manner both verbally and in writing Ability to proactively problem solve and collaborate on innovative solutions Ability to work in team environment Ability to prioritize tasks to meet multiple deadlines and respond to changes at short notice Ability to work on multiple projects at the same time Ability to effectively meet deadlines at expected quality Working Place: Orlando, Florida, United States Company : Virtual Dec 18 - HKS Inc.

Job Description One Source Housekeeping Office Coordinator Pay Rate: $17 per hour Benefits: Medical, Dental, PTO, 401(k) One Source is seeking a dedicated Housekeeping Office Coordinator to uphold high standards of cleanliness, safety, and guest service. This role supports a welcoming environment and smooth hotel operations through consistent quality and teamwork. Key Responsibilities: Coordinate daily room assignments, boards, and key distribution for housekeeping staff. Answer phones/radios; log and dispatch guest requests and maintenance work orders. Track room status (clean/dirty/inspected/out-of-order) and update PMS/housekeeping systems. Manage inventory counts for linens, amenities, and chemicals; place orders per par levels. Prepare reports (lost & found, productivity, discrepancy, turndown/VIP) for leadership. Support onboarding paperwork, schedules, and timesheets as needed. Qualifications: Hotel administrative/housekeeping coordination experience strongly preferred. Proficiency with PMS/housekeeping software (e.g., Opera, HotSOS, Alice) and Excel. Detail orientation, data accuracy, and ability to prioritize under pressure. Clear written and verbal communication; professional phone etiquette. Bilingual skills and familiarity with hotel brand standards are a plus. We are an E-Verify employer.

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile machine. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Handle incoming and outgoing mail, including date stamping and distributing incoming mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Compile, copy, sort, and file records of office activities, business transactions, and other activities. Enter and locate work-related information using computers and/or point of sale systems. Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors. At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.

office admin