Office administrator jobs in Prunedale, CA - 306 jobs

Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in San Jose. RESPONSIBILITIES The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to: Answer management phones and assist with tenant needs Respond to inquiries by providing routine information and/or taking and delivering messages Prepare and distribute correspondence Process incoming and outgoing mail Assist with meeting, event and other scheduling and coordination Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events Assist with publication and distribution of tenant newsletter, maintenance of property website Maintain inventory of office supplies and property staff directory Maintain accurate and up to date tenant, team and vendor contact lists Maintain compliant certificates of insurance for tenants and vendors Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs Coordinate tenant survey process, including annual action plan implementation Assist team with vendor coordination as requested or assigned Assist with preparing and administering service agreements Establish and maintain good record keeping and filing systems for tenant, vendor and property files Responsible for accounts payable, accounts receivable and reporting at the property level Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding Track invoices to ensure vendors are submitting timely Prepare and distribute Tenant billings Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested Assist with budget preparation as requested POSITION REQUIREMENTS High school diploma required, associate or bachelor's degree preferred Experience with MRI and Yardi software / property management preferred but not required Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases Possess professional demeanor and excellent interpersonal and customer service skills Have access to reliable transportation Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook Excellent communication skills, both verbal and written Ability to work independently Able to prioritize tasks and projects and thrive in a fast-paced environment On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week

About the Company We are a San Francisco-based real estate development firm focused on building high-quality (multi-family, urban-infill) residential projects. Our team is collaborative, fast-moving, and entrepreneurial, and we value individuals who take ownership, think ahead, and adapt quickly in a dynamic environment. Position Overview We are seeking a highly organized and proactive Office Administrator to support the day-to-day operations of our office. This is an excellent opportunity for someone early in their career who wants broad exposure to office operations, executive support, and the inner workings of a growing real estate development firm. Reporting directly to the Director of Operations, this role is ideal for a quick thinker who is self-guided, detail-oriented, and comfortable taking on responsibilities beyond a traditional job scope. Key Responsibilities Manage daily office operations to ensure a smooth, efficient, and well-organized workplace Serve as a primary point of contact for office-related needs, vendors, building management, and service providers Track and manage utility bills, including PG&E, Water, Waste, etc. Hands on tasks: managing deliveries, entry/exit of visitors, placing bins for pickup, etc. Maintain kitchen environment, including ongoing ordering and fulfillment of food and drinks Support the Managing Principal and Director of Operations with administrative tasks, scheduling, coordination, and special projects Maintain office supplies, equipment, and common areas Assist with onboarding new employees and coordinating internal processes Help manage calendars, meetings, and internal communications as needed Take on ad hoc projects and tasks that arise in a fast-moving environment Proactively identify opportunities to improve office systems, workflows, and organization Qualifications & Requirements 1-2 years of relevant experience in an office administration, office management, administrative assistant, or similar role Highly organized with strong attention to detail Self-guided and able to work independently with minimal oversight Quick thinker who can prioritize and adapt in real time Agile, flexible, and willing to take on tasks outside of a defined job scope Comfortable thriving in a fluid environment Strong communication and interpersonal skills “No job is too small” mentality, with proactive view of office needs and jumping in where needed Proficiency with standard office tools (Microsoft Office, Smartsheet, Google Sheets, Adobe) Work Environment In-office role, 5 days per week Collaborative, hands-on, and fast-paced workplace Opportunity to gain exposure to real estate development operations and leadership Modern loft work environment in SOMA Benefits: Medical, dental, and vision insurance programs available Paid time off, including vacation, sick days, and company holidays Pre-tax commuter benefits 401(k) plan Opportunities for professional development and career growth

BASIS Independent Schools, a subsidiary of Spring Education Group, is a national network of PreK-12 private, secular schools that educate students to the highest international levels. Our ten campuses, located in some of the most bustling, dynamic metropolitan areas in the country, are part of the BASIS Curriculum Schools global network. We believe in setting a higher standard for students and promoting self-reliance and accountability in a culture where hard work is celebrated, and intellectual pursuits result in extraordinary outcomes. BASIS Independent Silicon Valley Upper is seeking a qualified Campus Assistant for immediate hire! What We're Looking For The BASIS Independent Schools team offers an incredible opportunity to be deeply involved in an academic community that is dynamic, exciting and unpredictable. You'll join others in a highly social, supportive and collaborative environment. BASIS Independent Silicon Valley Upper is seeking a Campus Assistant to provide support services to the school's faculty and staff to meet the mission of BASIS Independent Schools. In this role, the Campus Assistant is primarily responsible for monitoring student activities (e.g., lunches, before and/or after school). The Campus Assistant position is a great opportunity to work for a highly dynamic, fast-paced organization with room for growth. Your Primary Responsibilities Monitoring students Performing clerical tasks Additional tasks as assigned Able to manage authoritatively and effectively large groups of students in before and after-school programs and during lunch periods Be punctual and reliable Position Qualifications Minimum Qualifications: A high school diploma and valid fingerprint clearance are required to work at BASIS Independent Schools. Preferred Qualifications: Experience with children is preferred. Together with a high level of personal responsibility and optimism, a successful applicant will demonstrate strong communication and interpersonal skills, will thrive in a fast-paced, achievement-oriented learning environment, and will be able to stand for long periods of time inside and outside of the building. Benefits: BASIS Independent Schools offers a comprehensive benefits package which includes: Competitive salary dependent on education and experience. Career growth opportunities focused on continuous learning, mentorship, and professional advancement across our network of schools. Retirement options through which eligible participants may receive a 50% Company match for the first 10% of employee earnings deferred. Three PPO medical plans to choose from, as well as dental and vision insurance. An FSA option that allows for pre-tax dollars to cover medical, dependent care, and transit. Student tuition remission for your children to attend our schools. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. In general, this position requires an individual to frequently walk, stand, sit, squat, stoop, reach, kneel, rise from the floor, twist, listen, read, write, and speak the English language. In addition, this position often requires an individual to carry, lift, use repetitive or fine hand movements, and occasionally push, pull, or bend. This position is regularly required to hear and use clear vision with or without correction. Spring Education Group, including, but not limited to SEG Inc., and their affiliates (collectively "Company") is an Equal Opportunity Employer. All qualified applicants for employment and employees are provided equal employment opportunities, including in recruitment, hiring, and assignment, without regard to actual or perceived race, color, religion and religious creed, sex (including pregnancy and related conditions), sexual orientation, gender identity, gender expression, marital or familial status, age, national origin, ancestry, disability, genetic information, military/veteran status, or any other classification protected by federal, state, or local law. The Company expressly prohibits any form of unlawful employee or student harassment or discrimination.

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $41.39/hour to $56.88/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram. Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring. Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law. Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system. Job Description: Responsibilities The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs. Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices) Possible travel -package pick-ups and drop-offs via USPS, UPS, and FedEx and food orders as needed Provide reception coverage. Greet clients, answer office phones, receive and deliver documents to clients. Ensure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc. Schedule meetings and appointments. Schedule and prepare conference rooms. Assist with onboarding tasks and workspace readiness Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks) Additional responsibilities as needed Qualifications High School Diploma required 1 to 3 years relevant experience required Proficiency in Microsoft Office suite Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred Excellent customer service and client focused skills Excellent organizational skills and ability to manage through competing priorities Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors Ability to work independently to follow directions and procedures Ability to work overtime and weekends as needed Capable of safely lifting up to 25 lbs as needed The compensation range for this role is $18.00 to $34.10. Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location.

We are seeking a highly capable, driven professional to join our Milpitas, CA team as a Senior Office Administrator. This role requires strong interpersonal skills, comfort managing multiple priorities in a fast-paced environment, and the ability to work independently-paired with the judgment to escalate and ask for support when appropriate. It is an excellent opportunity to grow alongside a high-potential, high-growth young company, with the option to expand into broader areas such as business operations and strategy over time, if desired. This position is a strong fit for someone who is resourceful, energetic, and recognizes that exceptional attention to detail is what keeps an organization running smoothly. We operate as a flat organization and offer meaningful growth for the right person. This is a full-time role based in our Milpitas office, with competitive compensation and benefits.Job Responsibilities Working with CEO and senior executives for scheduling meetings and travel Working with employees across multiple centers in California, Colorado, Austin, Boston, Bangalore, Hyderabad Interfacing with customers, partners, suppliers and clients Managing incoming correspondence and outgoing mail Copying, scanning, faxing and other administrative tasks General office management including ordering office supplies as needed Job Requirements Bachelor's degree (or equivalent experience) and 4+ years in office administration and/or executive assistance. Strong interpersonal communication skills, excellent command of written and verbal English Ability to learn new skills and complete assigned tasks in a timely manner Ability to work independently in a fast-paced, startup environment Ability to multi-task and prioritize between multiple ongoing projects Proficient with Microsoft office tools Flexible schedule with ability to work outside the 9am to 5pm window if needed to meet deadlines Strong sense of responsibility and team player Desired Qualifications (but not necessary) Ability to perform interpretation of written and spoken mandarin as needed is desirable Previous experience working with an early stage startup desired We are looking for trailblazers ... We strongly believe that the pace of the ongoing hardware revolution will be greatly accelerated by Omni Design's IP cores and the rapidly emerging semiconductor embedded design business ecosystem. At Omni Design, we have created an exciting environment with amazing talent across multiple disciplines. We like self-motivated individuals, we encourage initiative, we look for leadership qualities, we value teamwork, we like diversity, and we reward excellence. We are looking for trailblazers to bring Omni Design's vision to fruition. If you are interested in making an impact as part of a young, fast growing, cutting edge technology company, please reach out to us. Omni Design is an equal opportunity employer. We offer excellent compensation. We seek individuals that share our high standards and commitment to excellence.

Fish Window Cleaning is Hiring! We are currently seeking a highly motivated individual to join as an Office Administrator. We are the largest and the best window cleaning company in the world, and our team enjoys a friendly atmosphere and job flexibility. We work no evening hours, weekends, or holidays! If this sounds like a good fit for you, apply to join our window cleaning team today! Job Type: Part-time Typical Schedule: Mon-Fri 15-20 hours per week, 9am - 12 or 1pm Pay: $20 plus incentive opportunities Job Responsibilities: · Check in and assign daily work orders for our Cleaners Use our proprietary Fish software to schedule work daily Process received payments and actively administer Accounts Receivable processes Issue invoices to FMC Customers Inventory and order Uniforms, Equipment and Supplies Confirm upcoming residential appointments by phone Follow up on written window cleaning estimates by phone Answer customer calls Must have: · Excellent communication skills in person and on the phone · Good organizational skills and ability to follow-through on contacts made· Proven PC Skills (Ability to learn and use Microsoft Office Suite, and Fish software) Compensation: $20.00 per hour Fish Window Cleaning has grown to be the world's largest window cleaning company with more than 250 franchise territories in 43 states, yet we still maintain the traditional values we were founded on. We will always treat every customer as though they are our only customer. Since its inception over three decades ago, Fish Window Cleaning has been dedicated to being a considerate and respectable neighbor in the communities where we work and live. FISH partners with nonprofit organizations on an ongoing basis to support causes across the United States. Through volunteering, leadership, and charitable giving, FISH lives its mission to be the best and most respected window cleaning company in the world. We are looking for courteous, self- motivated and friendly individuals that pay attention to detail. We clean glass at commercial and residential locations; including retail locations, office buildings, and malls from 1 to 3 stories. Some ladder work, travel between jobs, and minimal paperwork are required. You need reliable transportation, proof of insurance, and a valid driver's license to be considered for employment. Thank you for your interest in Fish Window Cleaning . Fish Window Cleaning is a franchise. All Fish Window Cleaning locations are independently owned and operated. By clicking the apply button you understand that you are not applying to Fish Window Cleaning but rather an independent company that does business as Fish Window Cleaning.

Under supervision, the Office Coordinator will be responsible for reception duties at the front desk such as greeting visitors and answering phones. This person will also perform administrative duties such as coordinating paperwork. Responsibilities Essential Job Duties: Responsible for the facilities day-to-day operations, such as distributing building access keys and back-up to security access cards, etc. Vendor Coordination of overseeing cleaning staff, maintenance vendors, building staff, etc. Responsible for the maintenance and alteration of office areas and equipment by scheduling vendors and reporting to building management, as well as layout, arrangement and housekeeping of office facilities. Greet clients and visitors and assist them as needed. Announce visitors to appropriate party. Answer incoming calls. Provide general information and direct callers to appropriate party or voicemail. Order and maintain office and breakroom/kitchen supplies. May assist with office equipment issues. Receive mail and packages and distribute to appropriate party. Maintain conference room schedule. Prepare conference rooms for meetings and events, which may include straightening of the room, and coordinating audiovisual services and catering orders. Order daily lunches. Provide support to administrative staff when needed. May perform other duties as assigned. Qualifications Skills, Education and Experience: High School diploma or General Education Degree (GED) required. Minimum two years of previous office experience required. Excellent customer service, phone etiquette and communication skills for incoming calls and visitors. Proficiency in Microsoft Office applications. Ability to prioritize and multi-task efficiently. Ability to work independently Working Conditions: Normal working conditions with the absence of disagreeable elements Note: The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

Purpose The office administrator will support Silicon Valley office management and will also perform Insurance Coordinator duties. This position will play a critical role in maintaining an organized and engaging work environment that supports the needs of all staff. This position will work with the business unit leader to manage general office operations and procedures including functioning of the facility and coordinating office events. This role will also be expected to work closely with the legal, risk and compliance team to manage insurance certificates. Representative Tasks and Responsibilities Management of Office - 50% Provide concierge services for clients and visitors. Ensure facilities are clean, organized, and safe for employees and visitors. Manage vendor selection and relationship management. Maintain office supplies and equipment inventory. Manage incoming and outgoing mail and packages. Work with IT to ensure equipment needs are met (computers, printers, network, phones, etc.). Assist HR with onboarding new employees (workspace, welcoming, etc.). Maintain office and event calendars. Manage and coordinate event planning and logistics. Implement office Occupational Health, Safety, and Security plans (ergonomics, emergency response, etc.). Manage annual office management budget in coordination with SF Office Manager. Maintain tenant records. Resolve complaints, problems and requests from tenants. Maintain building security and card access system. Oversee security, fire prevention and other safety systems. Handle site and building maintenance issues. Contract service contractors as needed to maintain, repair or improve the property. Oversee contractors and inspect completed work. Assist with emergency response and evacuations. Monitor building maintenance budget. Insurance Coordination - 50% Confirm project specific insurance requirements. Request, receive, track and file all project related insurance certificates. Ensure accuracy of all certificates received. Maintain insurance files on a per project basis and request updated certificates prior to their expiration date. Responsible for coordinating with people from several company departments. Manage compliance requirements, provide support to Project Managers, and obtain Pre Lien info for projects. Upload insurance certificates to “X/Shared drive” and to Procore for each project. Follow up with Subcontractors and BCCI Teams about insurance certificates and email status updates for every job. Submit Insurance certificates to the property buildings for every project via email. Qualifications To perform job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education Associates degree required; bachelor's degree preferred. Specialized Knowledge and Skills Excellent verbal and written communication skills. Excellent interpersonal and negotiation skills. Excellent organizational skills and attention to detail Excellent time management skills with a proven ability to meet deadlines. Proficient with MS Office Experience 2-4 years professional experience in office, facilities, and project management. Hospitality and event coordination experience a plus. Physical Demands and Work Environment The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the responsibilities of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical demands While performing the duties of this job, the employee is occasionally required to stand, walk, sit; use hands to finger, handle or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance, stoop, kneel crouch, or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. Work environment This employee generally performs this work in an office environment. The noise conditions are usually minimal to moderate. Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: Medical Insurance, Dental Insurance, Vision Insurance, Health Savings Account, Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, 401(k) retirement plan with employer match, Life & AD&D Insurance, Long-term Disability Insurance, Short-term Disability Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Home & Auto Insurance, Family Support, Pre-tax Paid Parking/Public Transportation, Paid time off, Time Away Benefits, 10 Paid Holidays, Group Legal, Employee Stock Purchase Plan, Identity Theft Protection, Pet Insurance, Employee Assistance Program Disclaimer: The salary and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law. EEO Statement: BCCI is an equal opportunity employer. We evaluate qualified employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. The salary range for this position is $60,000 - $75,000.

The Office and Insurance Administrator supports the Silicon Valley office by managing day-to-day office operations while also performing Insurance Coordinator responsibilities. This role is critical to maintaining a well-organized, safe, and engaging workplace that supports employees, visitors, and business operations. Working closely with the Business Unit Leader, HR, IT, Legal, and the Risk & Compliance teams, this position oversees office facilities, vendor relationships, events, and insurance compliance processes. The responsibilities fluctuate from time to time depending on the timing of office and insurance needs. The role ensures efficient office functionality while maintaining high standards of insurance compliance across projects. Responsibilities Office Management - approximately 50% * Answer the door and distribute delivered packages * Provide concierge-level support for clients, visitors, and employees. * Ensure office facilities are clean, organized, safe, and welcoming. * Manage office vendor selection, contracts, and ongoing vendor relationships. * Maintain office supplies, furniture, and equipment inventories. * Manage incoming and outgoing mail and package deliveries. * Coordinate with IT to support technology needs (computers, printers, phones, networks, etc.). * Assist HR with new-hire onboarding logistics, including workspace setup and welcome coordination. * Maintain office and event calendars. * Plan and coordinate office meetings, events, and employee engagement activities. * Implement and support Occupational Health, Safety, and Security programs (ergonomics, emergency response, evacuation planning). * Manage the annual office operations budget in coordination with office leadership. * Maintain tenant records and respond to tenant inquiries, complaints, and service requests. * Administer building security systems, including card access. * Oversee fire prevention, safety systems, and emergency preparedness. * Coordinate site and building maintenance issues. * Contract, oversee, and inspect work performed by service contractors. * Assist with emergency response and evacuation procedures. * Monitor and track building maintenance expenses and budgets. Insurance Coordination - 50% * Coordinate with internal departments to manage insurance compliance requirements across projects. * Support Project Managers by confirming project-specific insurance requirements and obtaining pre-lien information. * Request, receive, review, track, and file project-related insurance certificates (COIs and AIEs), ensuring accuracy and completeness. * Maintain organized insurance files on a per-project basis and request renewals prior to expiration. * Maintain high compliance rates for COIs and AIEs by meeting monthly deadlines. * Perform monthly audits in CMIC Facilities Construction Services (FCS) and Vertikal to ensure awarded subcontracts on open projects remain compliant. * Close completed projects in Vertikal to prevent non-compliance notifications. * Process renewal COIs and AIEs submitted by subcontractors within one week of receipt to avoid payment delays. * Educate and reinforce the importance of insurance compliance with project teams. * Submit insurance certificates to property owners/building management for each project as required. * Maintain professional, timely, and clear communication with subcontractors, vendors, and internal teams. Experience * 2-4 years of professional experience in office administration, facilities management, or project coordination. * Hospitality or event coordination experience preferred. * Skilled in reception, office coordination, or facilities management. * Experience in risk management, insurance coordination, or a related field. * Working knowledge of insurance terminology, policy types (General Liability, Auto Liability, Workers' Compensation, etc.), and related endorsements. * Proficiency with Vertikal RMS CertFocus or similar insurance tracking platforms. * Operational knowledge of the construction industry, including insurance, compliance, and risk management practices. * Understanding of legal, ethical, and organizational principles within construction environments. * Experience requesting, reviewing, and tracking Certificates of Insurance (COIs) and related endorsements a plus. Skills & Competencies * Strong analytical, problem-solving, and organizational skills. * Excellent written and verbal communication skills, with the ability to engage diverse audiences. * Ability to analyze financial and operational data and present information clearly and concisely. * Ability to develop clear written policies and summarize technical or complex information. * Strong presentation and meeting facilitation skills. * Ability to build trust and maintain effective working relationships with internal and external stakeholders. * Highly motivated self-starter with strong collaboration and leadership capabilities. * Comfortable working under pressure in a fast-paced environment; adaptable to change. * Working knowledge of MS Office, Adobe, Procore, CMIC, BuildingConnected, Salesforce, and Core. * Demonstrated ability to quickly learn and teach new software systems. Education * Associate's degree required; Bachelor's degree preferred. Physical Demands and Work Environment The physical demands and work environment characteristics described are representative of those required to perform the essential functions of this role. Reasonable accommodations may be made for individuals with disabilities. * Occasionally required to stand, walk, sit, climb stairs, bend, kneel, crouch, or crawl. * Use hands and arms to handle objects, tools, or controls. * Ability to lift and/or move up to 20 pounds occasionally. * Vision requirements include close, distance, color, peripheral, and depth perception, with the ability to adjust focus. Work Environment * Primarily office-based with minimal to moderate noise levels. Disclaimer Salary and benefits information is accurate as of the posting date. The Company reserves the right to modify this information at any time, subject to applicable law. EEO Statement: BCCI is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability. The salary range for this position is $60,000 - $75,000.

Full-time Description Join The Top HVAC Team in the Bay Area! You're the best and you want to join a team that appreciates you, where you can create your own opportunities. Salary: $54,000 - $70,000 + Performance Bonuses Paid Holiday & Vacation Time Off Health Insurance Including Medical, Dental & Vision Plans Life insurance Employee Referral Bonuses New and continuing training and opportunities for career growth Who We Are We're not your average HVAC company. We're growing fast, breaking records, and setting new standards across the industry. We've earned 4 out of 5 national awards from Bryant, were named Fastest-Growing HVAC Company in the Nation by ServiceTitan, and landed on the Inc. 5000 list for our explosive growth. And we don't just care about performance-we care about impact. At TRIO, we plant one tree for every job we complete, with over 10,000 trees planted so far. We've built a company where top techs thrive-and now we're hiring more. What We Do We are a team of home service experts who go the extra mile to ensure peak performance for our customers home's heating and air conditioning systems. The Big Task You will schedule installation jobs, order materials, keep in communication with clients and our team of installers and prepare the installers so they can accomplish the highest quality installations, every time. You are the glue that holds the installation department together. Key Sub Tasks Maintain communication with dispatch, your manager, the parts department and the installation team Show technicians how to establish customer rapport to ensure highest levels of satisfaction Monitor performance of installation technicians and advise them on how to improve Analyze and control job expenses to meet budget Contact the customers to schedule the installation Properly complete paperwork Participate in training so that you grow and develop as a professional Desired Skills and Experience If you can achieve the above and you find it fun and challenging - you have just the right amount What We Offer Our top performers are among the highest paid in the Bay-Area. A family. This is last on the list because it's most important. We care about our team, and expect you to bring that same caring when you join. We do a lot more than just work together. You'll come to love our company outings, and you'll build life-long friendships at TRIO Heating, Air & Plumbing. If you want to be part of something bigger than just a job - make this career move and find exactly what you're looking for. You will work in a place where you will be appreciated by your team and customers, and where your work has a direct effect on the success of the company. If this sounds like you, spend a little time learning about TRIO Heating & Air by googling TRIO Heating & Air, you will find that our online reputation speaks for itself. Schedule: Monday to Friday Requirements computer skills good verbal communication skills customer service detail oriented project management working with excel spanish is a bonus HVAC background or construction background is not required but is a bonus Salary Description $54,800 - $70,000 + Performance Bonuses

Telecare's mission is to deliver excellent and effective behavioral health services that engage individuals in recovering their health, hopes, and dreams. Telecare continues to advance cultural diversity, humility, equity, and inclusion at all levels of our organization by hiring mental health peers, BIPOC, LGBTQIA+, veterans, and all belief systems. The Santa Cruz County Psychiatric Health Facility (PHF) is a 16-bed locked acute psychiatric inpatient program for adults aged 18+, diagnosed with serious mental illness (SMI), experiencing a mental health emergency and require intensive treatment and support. Full Time; 8 am to 4:30 pm Monday - Friday -We anticipate that this role will last until May 2026 to cover a Leave of Absence. Expected starting wage range is $26.31 - $31.72. Telecare applies geographic differentials to its pay ranges. The pay range assigned to this role will be based on the geographic location from which the role is performed. Starting pay is commensurate with relevant experience above the minimum requirements. POSITION SUMMARY The Office Coordinator I works on a variety of administrative tasks and financial operations functions to support business operations. ESSENTIAL FUNCTIONS • Demonstrates the Telecare mission, purpose, values, and beliefs in everyday language and contact with the internal and external stakeholders Program/Department driven job duties: • Assist with staff scheduling- this role will primarily be scheduling and reception work • Order supplies (food, office, maintenance) • Assist with events • Prepares correspondence, agendas, meeting minutes/notes • Assists leadership with special projects • May serve as a relief or back up for the receptionist or other Administrative positions • Calendars administrative tasks including MOU expirations, safety meetings, drills, etc. • Helps coordinate and address maintenance requests • Helps facilitate staff scheduling Duties and responsibilities may be added, deleted and/or changed at the discretion of management. Finance Driven Job duties: • Facilitates Rep Payee services • Facilitates Trust Banking services • Prepares and validates payroll • Enters AP batches weekly into accounting software • Monitors client eligibility at admission/enrollment and throughout stay • Prepares and reviews credit card entries • Provides and maintains revenue information; provides billing information to A/R department and County agencies • Records and deposits cash receipts • Determines monthly journal entries required and confirms correct information is on reports • Organizes, secures and maintains all files, records, cash, cash dispensing and cash equivalents in accordance with policies and procedures Medical Records Driven Job duties: • Basic chart preparation and following checklists for charts to assure compliance with standards (notes deficiencies) • Orders medical records forms and supplies • Safeguards confidential information per policies and requirements Human Resources Driven job duties: • Maintains personnel files per standard and checklist • Distributes HR information to program personnel as directed by Corporate HR • Assists in promoting open positions • Schedules Interviews, prescreens potential candidates, checks references, schedules physicals, creates conditional offer packets and coordinates the conditional offer process • Tracks new hire paperwork and documentation including credentialing • Enters information into TOP/Relias • Runs and tracks MVR reports • Processes Shoes for crew's orders • Maintains OSHA logs and completes Workers' Compensation Reports, completes incident reports. Participates and helps coordinate Safety Meetings • Close out terminated files Information Technology driven job Duties: • Acts as point of contact between program and IT for maintenance of phones, computers, hardware and software • Provides limited computer systems support to staff Position requires driving own personal vehicle for company business such as trainings, offsite meetings, etc. QUALIFICATIONS Required: • High School or GED • One (1) year of administration experience • Knowledgeable and proficient in MS Office programs • Experienced entering data into computer systems • Must be at least 18 years of age • All opportunities at Telecare are contingent upon successful completion and receipt of acceptable results of the applicable post-offer physical examination, 2-step PPD test for tuberculosis, acceptable criminal background clearances, excluded party sanctions, and degree or license verification. Position requires driving, valid driver's license, a motor vehicle clearance and proof of auto insurance is required at time of employment and must be maintained throughout employment. Additional regulatory, contractual or local requirements may apply Preferred: • Two (2) years of administration experience • Experience in Healthcare field SKILLS • Analytical and problem-solving skills PHYSICAL DEMANDS The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is occasionally required to stand, walk, reach, twist, bend, squat, kneel and lift and carry items weighing 25 pounds or less as well as to frequently sit, and do simple grasping occasionally. The position requires manual deviation, repetition and dexterity and to occasionally drive. Visual requirements include computers and books exposure and close eye work (small figures) What's In It for You* Paid Time Off: For Full Time Employee it is 16.7 days in your first year Nine Paid Holidays & Shift differentials for hourly staff (6% for PM Shift, 10% for Overnight Shift). Weekend Shift differentials for hourly staff (5% for Weekend AM Shift, 11% for Weekend PM Shift, 15% for Weekend Overnight Shift) Free CEUs, free Supervision for BBS Associate License, coaching, and mentorship Online University Tuition Discount and Company Scholarships Medical, Vision, Dental Insurance, 401K, Employee Stock Ownership Plan For more information visit: ************************************* EOE AA M/F/V/Disability If job posting references any sign-on bonus internal applicants and applicants employed with Telecare in the previous 12 months would not be eligible.

Job Description Since 1968, Action Day Schools have proven to be steadfast leaders in the Bay Area's childcare and private education industry. We pride ourselves on providing each child with quality care rooted in dedication and enthusiasm for their individual growth and development. We're growing and expanding, and to accommodate our thriving organization, are seeking professional & proactive individuals who believe in our mission of creating excitement for learning in a fun and loving environment. In 2024, Action Day Schools was voted one of the Best Places to Work in the Bay Area and we have positions open for candidates with the same tenacity, determination, and love for fun as we do. If this sounds like you, we encourage you to apply! Position Available: Full-Time Infant Center & Preschool Office Administrator! Schedule: Monday- Friday, 8:30-5:30pm or 9am- 6pm depending on location Starting with hands-on training under the guidance of an experienced Director at our award winning Infant Center and/or Preschools, our Office Administrator will gain valuable experience by working closely with an experienced leadership team to master the day-to-day operations of running an Action Day Program. Directors will provide personalized leadership coaching and comprehensive training in the key responsibilities of our Office Administrator including, but not limited to: building and empowering a team that embodies our core values and company culture, supervising and supporting staff, delivering exceptional customer service to parents and families, ensuring the highest quality of care for the children, managing child enrollment, overseeing school operations, leading the administrative team, and handling various administrative tasks. Office Administrator responsibilities include: Supporting and coaching staff Providing excellent customer service to parents and families Maintaining top-tier care for the children Assisting with new child enrollments Offering support to the director as needed Leading with a positive, heart-centered approach Compensation: $25-30/hr. depending on individual experience, education and position requirements. Professional Development Opportunities For Administrators at Action Day Schools: Hands- on training with a mentor, 1:1 coaching sessions, and team check-ins with the Leadership Team New Hire Welcome Workshop, Staff Development Days, CPR/First Aid certification course offerings & more The ability to collaborate with creative team members to design the physical environment to meet the changing needs of young children Career Growth Programs with opportunities for administrative growth A Leadership team of brilliant Program Directors dedicated to empowering administrators & teachers, and creating a fun place to work that offers challenge, motivation, and career opportunities! Requirements B.A. or A.A, or equivalent experience, with at least 12 ECE Core Units required Infant Toddler Development units preferred 3 years of early childhood teaching experience required 1 year of educational leadership experience required Must take initiative and have a "take charge" attitude in a fast-paced environment Be able to multitask Communicate effectively with emotional intelligence A love and passion for working with young children An eagerness to learn and grow! Benefits Benefits for full-time employees working 30+hrs/wk include: Vacation, sick, and holiday pay- including a 5 day paid holiday closure in late December! Medical, dental, and vision FSA Long Term Disability Life Insurance Childcare/Private Education Tuition Discount Benefits-- At Action Day Schools, it is our goal to enrich the lives of both you and your children!

Job DescriptionLearning ARTS is a reward winning company looking to fill an Office Coordinator position. The Office Coordinator responsibilities include the day-to-day operations of the clinic. The Office Coordinator maintains a helpful demeanor to all visitors, staff, clients, and parents. We offer: Health benefits 401k matching Paid time off Responsibilities Open/Closing of the Clinic Greeting employees, patients, and their families Creating teaching tools for our field staff using our curriculum Assists clinical staff Answer phones Maintain a safe environment for staff and patients Conduct orientation for new hires Conduct new hire training Tablet inventory control Creating/Maintaining clinic organization Other duties as required Required Skills High school diploma/GED Ability to play with kids for 20 minutes at a time Ability to stand, squat, sit, bend, twist, and lift 50lbs DOJ/FBI live scan background clearance TB clearance and immunization records (Including COVID-19) Preferred Experience: 6 months administration experience Great attitude - thrive in a fast-paced environment with the ability to multitask

The Office Coordinator will perform several administrative supports to ensure efficient operation of the office environment. Responsibilities: Maintain calendar of appointments and meetings Create and maintain filing systems Design the office layout with efficiency and organization in mind Collaborate with human resources to organize company activities Maintain office equipment in good working order with the assistance of the IT department Negotiate contracts and pricing with vendors and service providers Accurately maintain general office budget Monitoring office supplies and ordering new stationery, furniture, appliances and electronics as required Organizing maintenance companies to keep the office clean and safe and ensure its appliances are in good working order Reporting office progress to senior management and working with them to improve office operations and procedures Requirements: Fluent in spoken and written Chinese is required . Degree in business or related majors Past work experience as an office coordinator or similar role Real Estate industry experience preferred Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence Ability to adapt and prioritize, meeting deadlines, in a fast-paced environment Proficiency in full Microsoft Office suite, especially with Excel and PowerPoint Excellent writing, communication, and presentation skills Highly motivated with strong organizational skill, detail oriented Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. We are an equal opportunity employer and do not discriminate based on gender, race, color, religion, age, mental or physical disability, medical condition, genetic information, sex, sexual orientation, gender identity and expression, national origin, marital or domestic partner status, veteran status, or any other characteristic protected under federal or state laws or local ordinance or regulation.

Who We Are: We are a privately owned leading Managed IT Services company (Managed Service Provider). Since 1997 we have specialized in providing managed IT services and managed security services for our clients. which are made up of small to medium-sized enterprises. We are looking for highly passionate individuals to join our team to help and drive the growth and success of our company. Position Description The Office Administrator will be responsible for the administrative and organizational management of the office. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks, will be exceedingly well organized and flexible, and will enjoy the administrative challenges of supporting a small office of diverse individuals and programs. This individual must be able to function effectively in a variety of roles within a dynamic environment under minimum supervision. This position requires frequent communication and coordination with ICE Consulting staff and clients. Requirements Key Responsibilities Provide general administrative support to the ICE Consulting team to include: Receive and interact with visitors Answer and manage incoming calls Maintain physical and electronic records and define procedures for their retention, protection, retrieval, transfer, and disposal Arrange meetings and conference calls (including coordination of all meeting logistics, development of agendas and meeting materials, etc.) Draft correspondences and presentations Record, transcribe, and distribute notes/minutes of meetings Assist with the orientation of new employees to the organization Provide other daily support to staff as needed Assist in the support of our clients (which could require an onsite visit) Procurement of IT equipment and materials for the organization Support the development of our supply chain through business partner relationships, continuous improvement programs, and just-in-time delivery management Function as backup buyer for client's IT hardware and software purchasing Quote, co-ordinate and manage ISP (Internet Service Provider) installation at our client sites Source and develop new suppliers Achieve best value sourcing, taking into account quality, delivery, and cost Evaluate and execute all material requirement plans Perform general office/facilities management duties to include: Manage the inventory of office supplies, order additional supplies as needed and ensure that costs are appropriately managed Shipping and receiving Plan space allocations, layouts, and floor moves as required, and arrange for and supervise building maintenance Maintain office facilities and equipment by assisting with procurement and routine maintenance and upkeep Assist the organization's President & CEO with his schedule and duties, to include managing his calendar, commitments, and travel arrangements (planning itineraries, developing agendas, and meeting materials, reporting expenses, etc.) Skills and Experience 5+ years of solid administrative experience in an office setting Prior experience with a Managed Services company or international development and/or non-profit organizations, and/or working in a start-up business environment (preferred) Excellent verbal and written communication, networking, and presentation skills (in English) Excellent organizational skills and attention to detail Demonstrated ability to manage complex tasks and prioritize competing demands in order to meet deadlines Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Experience in a ticketing system, such as Connectwise or Service Now Personal Characteristics The successful candidate will be: Committed to and enthusiastic about the mission and vision of ICE Consulting A strategic thinker who is adept at multi-tasking in a fast-paced environment, and able to plan, prioritize, and organize individual and group activities and processes Outgoing, straightforward, and creative

Hollister School District SUMMARY Performs a variety complex administrative support and clerical related responsibilities for the assigned program and Director. Receive supervision within a framework of standard policies and procedures. Uses initiative and exercises judgment in the application and follow through of administrative decisions, duties and assignments; interprets policies and procedures for assigned program. Public relations and people skills are required. Maintains accurate records and files, types a variety of material including forms and reports. Processes purchase orders, collects time sheets, comp time and mileage, forms. Receives, reviews and routes all mail or correspondence. Compiles and organizes information for the preparation of reports as assigned. Composes memos & correspondence as needed for assigned program. Prepares and maintains variety of lists and databases. Contacts schools and agencies regarding student information. Provides work direction to other clerical personnel. Orders material & supplies and distributes as needed. Makes phone calls and office calls independently. Mails a variety forms and materials to parents and schools. Arranges and coordinates district, school and community activities related to assigned programs. Coordinates various district, city, county, regional and states services as directed. Acts as receptionist, answers telephone, provides information and sets up appointments. Types letters, or training material, in English and/or Spanish. Arranges appointments, schedules itineraries; maintains detailed calendar for appropriate program. Performs related duties as required. Any combination of education and experience that demonstrates possession of the requisite knowledge, skill and abilities. A typical way to obtain these would be: High School Diploma, or G.E.D. Equivalency. One year of clerical or office experience preferred. • Valid California driver's license • Valid First Aid and CPR certificate may be required • Typing certificate of 50 WPM This posting is currently for in-house applicants only, and for the Hollister School District - Business Department. Resume and letters of Recommendation, High School Diploma, GED Equivalency (must attach copy). Any combination of education and experience that demonstrates possession of the requisite knowledge, skill and abilities. A typical way to obtain these would be: High School Diploma, or G.E.D. Equivalency. One year of clerical or office experience preferred. • Valid California driver's license • Valid First Aid and CPR certificate may be required • Typing certificate of 50 WPM This posting is currently for in-house applicants only, and for the Hollister School District - Business Department. Resume and letters of Recommendation, High School Diploma, GED Equivalency (must attach copy). Comments and Other Information The Hollister School District prohibits, at any district school or school activity, discrimination, harassment, including sexual harassment, intimidation, and bullying, based on actual or perceived race, color, ancestry, nationality, national origin, immigration status, ethnic group identification, ethnicity, age, religion, marital status, pregnancy, parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, gender expression, or genetic information, or association with a person or group with one or more of these actual or perceived characteristics. This shall apply when applicable, to interns, volunteers, and job applicants. For questions, concerns or complaints, please contact Title IX Compliance Officer: Kip Ward, Deputy Superintendent; 2690 Cienega Road, Hollister, CA 95023; **************; **************.

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram. Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring. Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law. Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system. Job Description: Responsibilities The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs. * Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops * File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices) * Possible travel -package pick-ups and drop-offs via USPS, UPS, and FedEx and food orders as needed * Provide reception coverage. Greet clients, answer office phones, receive and deliver documents to clients. * Ensure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc. * Schedule meetings and appointments. Schedule and prepare conference rooms. Assist with onboarding tasks and workspace readiness * Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks) * Additional responsibilities as needed Qualifications * High School Diploma required * 1 to 3 years relevant experience required * Proficiency in Microsoft Office suite * Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred * Excellent customer service and client focused skills * Excellent organizational skills and ability to manage through competing priorities * Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors * Ability to work independently to follow directions and procedures * Ability to work overtime and weekends as needed * Capable of safely lifting up to 25 lbs as needed The compensation range for this role is $18.00 to $34.10. Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location.

Job DescriptionWe are seeking a highly capable, driven professional to join our Milpitas, CA team as a Senior Office Administrator. This role requires strong interpersonal skills, comfort managing multiple priorities in a fast-paced environment, and the ability to work independently-paired with the judgment to escalate and ask for support when appropriate. It is an excellent opportunity to grow alongside a high-potential, high-growth young company, with the option to expand into broader areas such as business operations and strategy over time, if desired. This position is a strong fit for someone who is resourceful, energetic, and recognizes that exceptional attention to detail is what keeps an organization running smoothly. We operate as a flat organization and offer meaningful growth for the right person. This is a full-time role based in our Milpitas office, with competitive compensation and benefits.Job Responsibilities Working with CEO and senior executives for scheduling meetings and travel Working with employees across multiple centers in California, Colorado, Austin, Boston, Bangalore, Hyderabad Interfacing with customers, partners, suppliers and clients Managing incoming correspondence and outgoing mail Copying, scanning, faxing and other administrative tasks General office management including ordering office supplies as needed Job Requirements Bachelor's degree (or equivalent experience) and 4+ years in office administration and/or executive assistance. Strong interpersonal communication skills, excellent command of written and verbal English Ability to learn new skills and complete assigned tasks in a timely manner Ability to work independently in a fast-paced, startup environment Ability to multi-task and prioritize between multiple ongoing projects Proficient with Microsoft office tools Flexible schedule with ability to work outside the 9am to 5pm window if needed to meet deadlines Strong sense of responsibility and team player Desired Qualifications (but not necessary) Ability to perform interpretation of written and spoken mandarin as needed is desirable Previous experience working with an early stage startup desired We are looking for trailblazers ... We strongly believe that the pace of the ongoing hardware revolution will be greatly accelerated by Omni Design's IP cores and the rapidly emerging semiconductor embedded design business ecosystem. At Omni Design, we have created an exciting environment with amazing talent across multiple disciplines. We like self-motivated individuals, we encourage initiative, we look for leadership qualities, we value teamwork, we like diversity, and we reward excellence. We are looking for trailblazers to bring Omni Design's vision to fruition. If you are interested in making an impact as part of a young, fast growing, cutting edge technology company, please reach out to us. Omni Design is an equal opportunity employer. We offer excellent compensation. We seek individuals that share our high standards and commitment to excellence. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.