Office administrator jobs in Reading, MA

Adecco Staffing is working with a medical call center company in Boston, MA. We are looking for experienced Call Center Representatives on 1st & 2nd shift. This is a temp-to-perm opportunity. Pay Rate Range: $20 - $23 per hour Schedule(s)/Hours: 1st Shift: 7:00AM -6:00 PM. 5 Day work week, Saturdays are required 2nd shift: 2pm-11pm SATURDAYS ARE REQUIRED. Position Title: Call Center Representative Responsibilities Include: · Serve as frontline operator for clients both during peak times and off-hours for various private medical offices and businesses. · Take messages for non-urgent situations (i.e. appointments, prescription refills, doctor's notes) and page on call medical staff with urgent situations. · Answer main line for several hospitals and medical practices and serve as first point of contact for their incoming calls. · Responsible for efficiently and courteously handling calls and directing them to the appropriate department or individual. · Answer emergency code calls and providing quick response to call ins. Qualifications include: · Prior call center experience required. · Previous experience in medical call center preferred. · Typing speed of 40 words per minute preferred. · Clear & professional speaking voice. · Ability to maintain customer service. · High School diploma required. *If you are interested, please apply directly to this job posting!* Pay Details: $20.00 to $23.00 per hour Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

People Team Coordinator Join our client-a dynamic leader in real estate investments- as a People Team Coordinator and become an integral part of a forward-thinking organization dedicated to innovation and community-building. In this key role, you will serve as the welcoming face of the office, expertly managing front desk operations and supporting various administrative functions. If you thrive in a vibrant environment where attention to detail, professionalism, and a personable demeanor are valued, this opportunity offers you the chance to contribute to a groundbreaking company. Responsibilities: Serve as the primary point of contact for visitors, vendors, and residents, ensuring a warm and professional reception experience. Coordinate office entry systems, including intercom and access control, to facilitate seamless visitors' flow. Assist with scheduling meetings, catering arrangements, and event setups to support office functions. Maintain a clean, organized front desk and communal areas, ensuring a professional environment. Respond promptly to inquiries and direct calls or messages with clarity and professionalism. Support general office operations and contribute to a positive workplace ambiance. Demonstrate proactive problem-solving skills by independently addressing day-to-day office needs and issues. Requirements: 1-2 years of office administration or relevant customer-facing experience. Outgoing, personable, and able to engage effectively with diverse visitors and team members; hospitality background is a plus. Excellent verbal and written communication skills. Highly organized with keen attention to detail and strong multitasking abilities. Professional, polished, and reliable; self-motivated with a service-oriented mindset. Proficiency in Google Suite and Slack (training provided). Delegates flexibility and creativity in solving problems quickly and efficiently. High school diploma or equivalent required; degree is not mandatory. Our Commitment to Inclusion & Belonging The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

Job Title: (Part Time) Executive Assistant Department: Executive Department Department Location: Littleton, MA Reports to: Chief of Staff Career Stream: Individual Contributor Classification: Hybrid Exemption: Exempt Pay Grade: 12 Pay Grade Range: $39.33 - $49.17 Actual compensation offered may vary from the posted pay grade range based on factors such as relevant experience, time in role, base salary of internal peers, prior performance, business sector, licensure requirements and/or skill level, and will be finalized at the time of offer. FUNCTION: The Executive Assistant (EA) provides high-level administrative and operational support to the Chief of Staff, the broader C-suite, and other senior leaders ensuring seamless communication, operational efficiency, and proactive support across the executive leadership team. This dynamic role requires a proactive, detail-oriented individual with exceptional organizational, problem-solving, and communication skills. The EA will manage complex calendars, coordinate meetings and travel, support board-related activities, and contribute to the planning of small-scale events. As a strategic and trusted partner, the EA must anticipate needs, think critically, and operate with a high level of professionalism, discretion, and confidentiality in a fast-paced, high-impact environment. ESSENTIAL JOB DUTIES AND RESPONSIBILITIES: Administrative Support: Manage and prioritize calendars for the CEO, Chief of Staff, and other C-suite executives, including scheduling meetings and resolving conflicts. Draft, proofread, and edit emails, reports, presentations, and other communications on behalf of executive leadership. Coordinate domestic travel arrangements, including flights, accommodations, and itineraries for the executive team. Monitor and organize executive email inboxes, draft responses, and ensure timely follow-up. Prepare briefing materials and meeting documents for executive engagements. Reconcile and submit expense reports for the CEO, Chief of Staff, and other C-suite members. Support cross-functional communication and alignment between executive leadership and internal stakeholders. Contribute to department and organizational initiatives as needed, demonstrating flexibility and a solutions-oriented mindset. Board Liaison Support Assist in coordinating logistics for Board and Committee meetings, including scheduling, agenda preparation, and meeting space arrangements. Support the development and distribution of Board materials, including presentations and reports. Serve as a point of contact for Board members regarding scheduling and communications. Liaise with external consultants supporting Board development and effectiveness. Maintain a high level of professionalism and confidentiality in all interactions with Board members and external stakeholders. Meeting and Event Coordination and Support Plan and coordinate small-scale meetings and events, such as board meetings, meetings with consultants/vendors, and team gatherings. Manage virtual and in-person meeting logistics, including scheduling, developing agendas, capturing meeting minutes, tracking attendance, reserving meeting spaces, A/V setup, catering, and guest access. Document detailed meeting minutes for substance and dissemination, accurately capturing decisions and actions. Coordinate with vendors, suppliers, and other stakeholders to ensure successful event execution. Office Management Oversee office supplies and equipment, ensuring a well-stocked and functional workspace. Maintain filing systems (digital and physical) for executive documents, contracts, and confidential materials. Assist with onboarding new employees and maintaining office policies and procedures. Serve as a point of contact for internal and external visitors to the executive suite, ensuring a welcoming and secure experience. Support other administrative tasks as needed to ensure the smooth operation of the office. Qualifications: Proven experience as an Executive Assistant, Administrative Assistant, or similar role. Demonstrated experience coordinating high-level meetings and events, both virtual and in-person. Excellent organizational and time-management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Teams, Word, Excel, PowerPoint, Outlook). Ability to handle sensitive information with discretion and confidentiality. Capacity to work independently, anticipate needs, and solve problems proactively. Preferred Attributes High emotional intelligence and interpersonal skills. Ability to synthesize complex information and communicate clearly. Professional demeanor with tact and diplomacy. Experience supporting board-level activities is a plus. Comfort working across multiple executives and adapting to different working styles. About Workers Credit Union: Since 1914, Workers Credit Union has existed to Improve the Daily Lives of our Members . We deliver on our core purpose by partnering with our members to help them make their best financial choices and improve their financial wellness. We call this The Workers Way and this is at the center of everything we do. Through our specialized financial counseling, we are pioneering a new member experience through high-touch service and convenient technology. We have grown to over 2.6 Billion in assets and serve over 120,000 members. We are one of the top performing credit unions in Massachusetts with big plans for the future! Benefits: Comprehensive medical, dental and vision plans Basic life and AD&D insurance, short-term disability and long-term disability 15+ days of paid time off (PTO) per year Up to 16 hours of volunteer time off (VTO) per year 11+ paid holidays 401(k) that includes a Safe Harbor Match of up to 4%. Tuition Reimbursement Program Mental health resources including an Employee Assistance Program (EAP) Individualized learning and development programs EEO Statement: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Site: Mass General Brigham Incorporated Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Job Summary Executive Administrator, Cancer Institute - Surgical Services: The Executive Administrator will facilitate and contribute to the multi-year process of integrating oncologic surgical services (including Breast Surgery and Surgical Oncology) under the purview of the Institute, consistent with the vision and direction of the MGB system, while also ensuring the successful day-to-day operation of clinical, educational, research, and community service activities. The incumbent also serves as a critical interface with hospital leadership for interdepartmental issues. Qualifications Master's Degree required. Administrative/management experience 8-10+ years required. Exceptional organizational skills and the flexibility to handle multiple tasks and deadline pressures. Ability to provide support, direction, and development to staff at all levels, including management and physician staff. Effective financial and analytical skills, including budget development, grant, and contract management. Ability to make decisions quickly and independently. Excellent interpersonal/communications skills, as well as political savvy and discretion, to address difficult or sensitive issues. Exceptional computer skills (including operating systems, word processing, database, electronic mail, Internet, and spreadsheets) required. Effective leadership skills to initiate activities, direct and manage teams, professional and non-professional staff, etc. Able to handle sensitive and confidential issues. Essential Functions: Determines the overall strategy, vision, mission, direction, goals, and objectives, and builds new operational processes to enhance efficiency and streamline operations. Evaluates market research to identify trends, opportunities, and competitive landscape in surgery and related fields. Analyzes data to inform strategic decisions and improve service offerings. Develops and implements strategies to enhance the Division's market position and reach. Develops and maintains an appropriate management structure with carefully selected individuals to accomplish all goals. Organizes leadership team efficiently across AMCs to create lean operations. Participates in the development of and ensures compliance with the MGB OCMO Quality and Safety goals in all clinical environments with the Quality Director and MGB CI ACMO. Delegates practice-level compliance responsibility to managers. Oversees fellowship program administration in all aspects of Division-wide education programs. Collaborates with the DOS on program administration. Develops and monitors annual operating and capital budgets, as well as research funds. Monitors each cost center and fund, closely tracking operational performance and capital spending. Proactively identifies clinical sub-services that attract patient interest and develops methodologies to communicate the department's strengths and works closely with department leadership to perform market and competitive analysis, develop and implement marketing and outreach plans, and assists in the development of internal and external communication and copy materials. Recruit, train, supervise, and ensure professional development of non-professional staff members and provide direct (and /or indirect as applicable) supervision to and are responsible for the conduct, operations, and results of the professional and non-professional staff. Additional Job Details (if applicable) Remote Type Onsite Work Location 15 Francis Street Scheduled Weekly Hours 40 Employee Type Regular Work Shift Day (United States of America) Pay Range $158,496.00 - $230,547.20/Annual Grade 10 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package. EEO Statement: Mass General Brigham Incorporated is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at **************. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Rate: $22/hour The Administrative Specialist creates a customer-friendly environment in which visitors to the clinic are greeted, phone requests are managed, and waiting room spaces are clean and welcoming. The Administrative Specialist ensures that the general business functions of the clinic, such as scheduling and appointment reminders, function smoothly and efficiently. Advocates promotes a healthy work-life balance and offers many generous perks of employment and room for advancement. We are a strong-knit community that values the ideas and contributions from our staff. Are you ready to make a difference? Minimum Education Required High School Diploma/GED Additional Shift Details 20-24 hours a week-instead of specific times because it will depend on other schedules/factors Responsibilities Greet clinic visitors in a helpful, friendly and approachable manner. Update contact information, verify insurance, and collect co-payment. Respond to and direct telephone and email inquiries promptly. Schedule ongoing and intake appointments for therapists in collaboration with the Intake Director. Manage filing system and storage of medical records in compliance with clinic regulations. Create charts for therapist and ensure forms are filed appropriately. Provide clerical and administrative support to clinical staff. Ensure that the waiting rooms are clean, organized and maintained. Contact appropriate department and/or personnel in cases of an emergency. Qualifications Must have a high school diploma or equivalent degree. Psychology and social work students are strongly encouraged to apply! Must have valid driver's license and access to auto. Excellent written and verbal communication. Excellent customer services and communication skills. Bilingual candidates encouraged to apply! Comprehensive computer knowledge. Must hold a valid driver's license and access to an operational and insured vehicle. Strongly prefer a candidate that will have a demonstrated understanding of and competence in serving culturally diverse populations. Advocates is committed to cultivating a diverse and welcoming community where everyone feels respected and valued. Advocates fosters a culture of inclusion that celebrates and promotes diversity along multiple dimensions, including race, ethnicity, sex, gender identity, gender expression, sexual orientation, partnered status, age, national origin, socioeconomic status, religion, ability, culture, and experience. Why Should I Consider a Career in Human Services? Our Team members are dedicated to engaging and empowering individuals by forming lasting relationships, collaboratively achieving personal goals, offering creative solutions to everyday and complex situations, and actively listening . We exercise independent judgement and contribute to the overall success and benefit of the Team. Is Human Services a Fit for Me? Successful Team members are open-minded, eager and compassionate, and will exercise solid, independent judgement while fostering trustworthy relationships with the individuals that we serve. We put the individual first. Keywords: clinic receptionist, front desk, clerical

Job Description At Klaviyo, we value the unique backgrounds, experiences and perspectives each Klaviyo (we call ourselves Klaviyos) brings to our workplace each and every day. We believe everyone deserves a fair shot at success and appreciate the experiences each person brings beyond the traditional job requirements. If you're a close but not exact match with the description, we hope you'll still consider applying. Want to learn more about life at Klaviyo? Visit careers.klaviyo.com to see how we empower creators to own their own destiny. About the Team The Global Real Estate Operations (GREO) team is a special and thoughtful group of facilities and office operations professionals that are approachable and efficient. Together we help the business by creating a Klaviyo-first experience. We empower our internal customers to own their destiny by ensuring our workplaces are remarkable, enable meaningful in-person connections and embody our culture. This member of the GREO Boston team will support the offices in a wide variety of ways, from facilitating in person meetings and events to day to operations of the Boston Hub. All members of the Global team collaborate with Global IT, Employee Experience, Talent Acquisition and Klaviyos from all areas of the organizations to ensure positive in office experiences. About the role Klaviyo is seeking an Office Coordinator to join our Global Real Estate Ops team. We're looking for someone who is experienced in maintaining an effective and efficient office working environment, genuinely enjoys working with diverse people, and is passionate about creating a welcoming and collaborative environment for both employees and visitors. This highly impactful role will be part of the Finance organization, report directly to the Manager of Office Operations and Facilities, and will work cross-functionally with Global IT, People Operations, Marketing, Internal Comms, Employee Experience and and with the other Community Manager. This person will have the opportunity to join us on our mission to enable Klaviyos to thrive, to contribute to a uniquely special culture, and to make the company the place where the best-of-the-best come to work. How You'll Make a Difference Managing the day to day operations of our Boston Hub. Field daily inquiries by employees in the Boston Hub on questions and issues. Monitor Office Operations support ticket queue and resolve questions with comprehensive answers. Coordinate with the Global IT team to ensure scheduled meetings have appropriate onsite AV support. Work with and act as a primary contact for the local property management team. Handle suite related needs and maintenance. Responsible for enforcing and suggesting updates to office policies, procedures and safety standards (emergency evacuation plan, visitor registration, security, Health & Safety Compliance, etc.) Greet and register office vendors and visitors. Assist in facilitating the future of work plan for the Boston Hub. Utilize space management software, OfficeSpace, to assist with space management and helping Klaviyos find meeting spaces. Assist in facilitating meetings/events coordination with the Employee Experience, Executive Business Partners and other internal stakeholders. Assist in maintaining the overall appearance, organization, and cleanliness of the Boston Hub. Performing daily walkthroughs to ensure workstations, conference rooms and public spaces are clean and presentable. Restock and maintain inventory and supply management of office supplies, cleaning supplies, bathroom supplies, PPE, technology accessories, etc. Oversee recurring office service vendors. Assist to manage office access for Klaviyo employees/new hires by creating, replacing and terminating access cards. Assist the New Hire Onboarding team with scheduled in person onboarding for Boston Hub based employees. Provide a seamless integration into the Boston Hub by ensuring access cards, instructions and training rooms are set up. Assist with company health and safety procedures and facilitate any site-specific safety protocols when needed. Assist in facilitating in-office food and beverage programs. Assist in monitoring office utilization. Assist with interoffice moves. Be an ambassador of company culture and values. Be approachable, reliable and energetic. Assist with additional special projects, as required Transform workflows by putting AI at the center, building smarter systems and ways of working from the ground up. What we are looking for 1-3+ years of office, facilities, or related experience. Monday-Friday in-office attendance required, ~8:00-4:30 pm with flexibility around onsite events. Ability to prioritize workload, follow through, and complete tasks in a timely manner. Strong organization and planning skills. Comfortable owning projects and making decisions; takes initiative and works well independently as well as with others. Customer service oriented; outgoing and personable; polished approach with internal and external clients. Ability to work in a fast-paced environment with changing needs and requirements. Strong attention to detail, can learn quickly and understand big picture concepts. Ability to lift >20lbs You've already experimented with AI in work or personal projects, and you're excited to dive in and learn fast. You're hungry to responsibly explore new AI tools and workflows, finding ways to make your work smarter and more efficient. Nice to have: Prior customer service, IT, admin, or event management experience is a plus. Experience with GSuite, Slack, OfficeSpace, and Freshworks is a plus. We use Covey as part of our hiring and / or promotional process. For jobs or candidates in NYC, certain features may qualify it as an AEDT. As part of the evaluation process we provide Covey with job requirements and candidate submitted applications. We began using Covey Scout for Inbound on April 3, 2025. Please see the independent bias audit report covering our use of Covey here Massachusetts Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Our salary range reflects the cost of labor across various U.S. geographic markets. The range displayed below reflects the minimum and maximum target salaries for the position across all our US locations. The base salary offered for this position is determined by several factors, including the applicant's job-related skills, relevant experience, education or training, and work location. In addition to base salary, our total compensation package may include participation in the company's annual cash bonus plan, variable compensation (OTE) for sales and customer success roles, equity, sign-on payments, and a comprehensive range of health, welfare, and wellbeing benefits based on eligibility. Your recruiter can provide more details about the specific salary/OTE range for your preferred location during the hiring process. Base Pay Range For US Locations:$26.15-$39.23 USD Get to Know Klaviyo We're Klaviyo (pronounced clay-vee-oh). We empower creators to own their destiny by making first-party data accessible and actionable like never before. We see limitless potential for the technology we're developing to nurture personalized experiences in ecommerce and beyond. To reach our goals, we need our own crew of remarkable creators-ambitious and collaborative teammates who stay focused on our north star: delighting our customers. If you're ready to do the best work of your career, where you'll be welcomed as your whole self from day one and supported with generous benefits, we hope you'll join us. AI fluency at Klaviyo includes responsible use of AI (including privacy, security, bias awareness, and human-in-the-loop). We provide accommodations as needed. By participating in Klaviyo's interview process, you acknowledge that you have read, understood, and will adhere to our Guidelines for using AI in the Klaviyo interview Process. For more information about how we process your personal data, see our Job Applicant Privacy Notice. Klaviyo is committed to a policy of equal opportunity and non-discrimination. We do not discriminate on the basis of race, ethnicity, citizenship, national origin, color, religion or religious creed, age, sex (including pregnancy), gender identity, sexual orientation, physical or mental disability, veteran or active military status, marital status, criminal record, genetics, retaliation, sexual harassment or any other characteristic protected by applicable law. IMPORTANT NOTICE: Our company takes the security and privacy of job applicants very seriously. We will never ask for payment, bank details, or personal financial information as part of the application process. All our legitimate job postings can be found on our official career site. Please be cautious of job offers that come from non-company email addresses (@klaviyo.com), instant messaging platforms, or unsolicited calls. By clicking "Submit Application" you consent to Klaviyo processing your Personal Data in accordance with our Job Applicant Privacy Notice. If you do not wish for Klaviyo to process your Personal Data, please do not submit an application. You can find our Job Applicant Privacy Notice here and here (FR).

About the Opportunity Under the guidance of the Chair, the Administrative Officer provides administrative support for the operation of the English Department. This includes supporting the Chair in managing multiple budgets, in addition to helping manage the budget of faculty members with external grants; scheduling courses; managing the office; maintaining all personnel files; and coordinating materials for merit, tenure and other faculty reviews. They coordinate all departmental reporting requirements; identify, gather, and analyze data for departmental initiatives, and produce reports and budget requests. The Administrative Officer serves as the first contact for new departmental hires and coordinates faculty searches, visitors, and hiring of part time employees. The Administrative Officer also supports the Writing Program. This includes supporting the program director in managing the budget; scheduling courses; and identifying, gathering and analyzing data for program initiatives, reports and budget requests. QUALIFICATIONS Bachelor's degree in related field required, Master's preferred, with five or more years of progressively responsible administrative support experience in a fast-paced and service-oriented environment or relative combination of education and experience required. Ability to work in a flexible and innovative environment with an expanding role and shifting responsibilities. Strong interpersonal and written communication skills (including very strong writing and proofreading skills) required. High degree of diplomacy, customer service and organizational skills required. Ability to handle multiple tasks, set priorities, respond to last minute requests, solve problems, act with discretion, adapt to change, and maintain professional demeanor at all times. Willingness to be proactive, take initiative and ownership. Ability to work independently and as part of a team. Sound judgment and ability to deal effectively with matters of highly visible and confidential nature is essential. RESPONSABILITIES Administrative Management and Support Provide administrative management for the department and related programs Serve as first point of contact for faculty, staff, students, and visitors Prepare, process, and maintain departmental records, including personnel files, curriculum materials, student evaluations, tenure materials (including preparing tenure and promotion dossiers when needed), sabbatical proposals, merit evaluations, and other needed documentation. Disseminate information to and from all faculty members Assist the Department Chair and directors with projects as needed Financial Management and Personnel Transactions Participate in appropriate university training sessions for financial and human resources activities and other tasks. Process all personnel transactions including hiring of part-time faculty, work study students, and extra compensation. Process departmental financial transactions including invoices, reimbursements and corporate card reconciliations and journal vouchers. Serve as the department contact with the Dean's Office, Human Resources, and Accounts' Payable for financial and personnel transactions. Office Management Hire, schedule and train work-study and co-op students. Supervise Administrative Coordinator and ensuring their success with responsibilities. Order supplies, equipment, textbooks, and other supplies as needed. Respond to inquiries and answer correspondence in a professional and timely manner. Track office assignments and assist with office relocation logistics as needed. Events and Marketing Support events and programming and coordinate with Dean's Office contacts as needed to ensure effective execution from start to finish Take initiative to provide a high-quality experience for event attendees and provide excellent customer service to attendees, speakers, and vendors. Maintain the Department's websites and manage marketing and communications tasks including e-mail, newsletters, social media, publications, and marketing materials. Position Type General Administration Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit ************************************* for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Compensation Grade/Pay Type: 107S Expected Hiring Range: $52,820.00 - $74,607.50 With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.

Job DescriptionDescription: Office Administrator We are seeking a detail-oriented and reliable Office Administrator to support daily administrative operations and ensure our office runs efficiently. This role involves direct interaction with clients, supporting staff and supervisors, and providing general administrative assistance across departments. The ideal candidate is organized, proactive, and capable of managing multiple tasks in a fast-paced environment. Bilingual proficiency in English and Spanish is strongly preferred. Duties and Responsibilities: Oversee daily administrative functions and provide supervisory support to administrative staff when needed. Greet clients, answer phone calls, and respond to client emails professionally and promptly. Operate and maintain office equipment such as copy machines, fax machines, scanners, and computers. Conduct research and compile reports for supervisors and other employees as assigned. Assist employees with additional projects and tasks as needed. Utilize Microsoft Excel and other Microsoft Office applications with proficiency. **Saturday availability is a must and start time at 5:00am** Job Type: Full-time position with Overtime available 401(k) Retirement plan Health insurance Dental insurance FSA Flexible spending account Paid time off Compensation $20.00/hour Requirements: Preferred Qualifications Bilingual in English and Spanish. Previous administrative or office support experience. Strong organizational skills and attention to detail. Ability to communicate clearly and professionally with clients and staff. Capability to work independently and manage competing priorities.

Job DescriptionSalary: 26.00 Administrative Assistant Clarendon Early Education Services, Inc. Responsibilities include: Reception, data entry, intake of clients, assisting parents with childcare referrals and transportation, assist transportation director to ensure safety and best practices. Daily attendance calls to educators. Management of attendance tracking including substitute care for educator closures. Daily communication with Resource and Referral Agencies, Providers, Parents, Staff. Maintain audit ready record keeping including daily communication with billing staff. Administrative duties to ensure smooth operation of the regional office. Assist the Regional Director, Billing Team and Child Care staff in all facets of childcare, subsidy administration, parent and educator support, professional development preparation and translation as needed. Evening Professional Development trainings as required. Qualifications: Knowledge working with vouchers, and Early Education and Care contracts/ regulations, a plus. Transferrable knowledge related to state/federal subsidy eligibility may be acceptable. Computer proficiency in Word, Excel, and Access Qualified Applicants will also possess the following skills: Ability to work individually as well as a team-player Strong interpersonal skills working with a diverse range of culturally linguistic backgrounds Exceptional organizational skills, with ability to prioritize and complete tasks in a timely fashion Experience in customer service and support Professional, Reliable and Adaptable, quick learner, takes initiative Attention to detail and able to resolve issues in a time sensitive manner Bi-lingual (English-Spanish) Occasional evening trainings Benefits include: 16 paid holidays 8 sick/personal days 2 weeks of Earned time-off Health and dental benefits 401K Retirement Plan Option

Administration Officer - Acmena Youth Justice Centre, Youth Justice Temporary Full time up to 7 months Clerk Grade 3/4 Salary ($84,659 - $92,701 pa), plus employer's contribution to superannuation and annual leave loading This is a targeted recruitment. While all applicants are welcome, preference will be given to candidates who meet the established standards of the role and are of Aboriginal and/or Torres Strait islander descent. This is because the Department acknowledges this lived experience contributes a perspective valuable to our work with this community. Your role Provide high level, competent administrative and clerical support including, quality client service and undertaking projects and research for Acmena Youth Justice Centre. What you'll do Provide high level clerical and administrative support and services to internal and external clients. Track and manage incoming and outgoing correspondence for the unit and determine action or referral in accordance with office procedure. Monitor and maintain store supplies and equipment. Co-ordinate and update the manager's diary and other commitments, including arranging travel, meetings, catering and other hospitality arrangements and other office functions as required. Maintain the unit's records, systems and databases, record data and file to ensure that all documentation is securely stored and readily accessed. Provide word-processing and data entry services and draft correspondence, such as, letters, memoranda, agenda, minutes, briefing notes and related documentation on behalf of the manager and unit, in line with departmental approved style guidelines including retrieving and collating complex documents and information. Undertake projects and research. Communicate with staff and clients including responding to and screening telephone and/or counter enquiries to provide a timely and effective information and referral service. Interpret and comply with work procedures, practices, policy and standards. What we're looking for Current NSW Working with Children Check clearance Appointments are subject to reference checks. Some roles may also require the following checks/ clearances: National Criminal History Record Check in accordance with the Disability Inclusion Act 2014 Download the role description. If you are viewing this ad in Seek and wish to apply via their portal, you will be required to either set up a profile or login via your existing Seek account. To apply directly via the DCJ Careers site click here. Search for the job and click the ‘Apply now' button. We focus on hiring people who share our commitment and goals of inclusion, collaboration, adaptability, courage and integrity. If you meet the essential requirements and the role resonates with you, please apply - you do not need to meet every desired requirement for us to want to talk to you. What We Offer We offer a variety of benefits, including: A challenging and rewarding career Flexible, autonomous work environment Competitive pay and conditions Training and development opportunities to build and maintain capabilities Health & Wellbeing and Employee Assistance Programs. Want more information? Visit our website to see more information on Working for us. We do work that really matters Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It's work that really matters. Apply now and join Australia's top public sector employer where we will support you and provide an exciting and flexible working environment! Are you ready to join us? Click apply, attach a cover letter (maximum 2 pages) outlining how you meet the focus capabilities & requirements of the role as well as an up-to-date résumé (maximum 5 pages). Applications close Sunday 19 October 2025 at 11:59pm AEST. Got a question? For more information about the role or what it's like to work for DCJ, please contact the hiring manager Leela Griffin on 0477 158 057 or at **************************** If you've got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best (including an alternate method submission of the application), please call Lisa Smith on 0456 199 105 or via ************************** Visit Recruitment adjustments on the DCJ website to learn more. Inclusion and Diversity lies at the heart of how we recruit We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups. To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website. Other Information A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months. For more information and advice on applying for roles at DCJ, visit Careers for Aboriginal people. Thank you for your interest in this role. We look forward to receiving your application. To keep up with recruitment opportunities at DCJ, follow us on Facebook: ****************************** The Welcome Experience Thinking about moving to regional NSW? Get free, personalised support with housing, schools, jobs, and settling in. Learn more: ******************************** The careers site currently promotes this service on the ‘Discover roles with DCJ in regional NSW' page.

Site: Mass General Brigham Incorporated Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Job Summary Executive Administrator, Cancer Institute - Surgical Services: The Executive Administrator will facilitate and contribute to the multi-year process of integrating oncologic surgical services (including Breast Surgery and Surgical Oncology) under the purview of the Institute, consistent with the vision and direction of the MGB system, while also ensuring the successful day-to-day operation of clinical, educational, research, and community service activities. The incumbent also serves as a critical interface with hospital leadership for interdepartmental issues. Qualifications * Master's Degree required. * Administrative/management experience 8-10+ years required. * Exceptional organizational skills and the flexibility to handle multiple tasks and deadline pressures. * Ability to provide support, direction, and development to staff at all levels, including management and physician staff. * Effective financial and analytical skills, including budget development, grant, and contract management. * Ability to make decisions quickly and independently. * Excellent interpersonal/communications skills, as well as political savvy and discretion, to address difficult or sensitive issues. * Exceptional computer skills (including operating systems, word processing, database, electronic mail, Internet, and spreadsheets) required. * Effective leadership skills to initiate activities, direct and manage teams, professional and non-professional staff, etc. * Able to handle sensitive and confidential issues. Essential Functions: * Determines the overall strategy, vision, mission, direction, goals, and objectives, and builds new operational processes to enhance efficiency and streamline operations. * Evaluates market research to identify trends, opportunities, and competitive landscape in surgery and related fields. Analyzes data to inform strategic decisions and improve service offerings. Develops and implements strategies to enhance the Division's market position and reach. * Develops and maintains an appropriate management structure with carefully selected individuals to accomplish all goals. Organizes leadership team efficiently across AMCs to create lean operations. * Participates in the development of and ensures compliance with the MGB OCMO Quality and Safety goals in all clinical environments with the Quality Director and MGB CI ACMO. Delegates practice-level compliance responsibility to managers. * Oversees fellowship program administration in all aspects of Division-wide education programs. Collaborates with the DOS on program administration. * Develops and monitors annual operating and capital budgets, as well as research funds. Monitors each cost center and fund, closely tracking operational performance and capital spending. * Proactively identifies clinical sub-services that attract patient interest and develops methodologies to communicate the department's strengths and works closely with department leadership to perform market and competitive analysis, develop and implement marketing and outreach plans, and assists in the development of internal and external communication and copy materials. * Recruit, train, supervise, and ensure professional development of non-professional staff members and provide direct (and /or indirect as applicable) supervision to and are responsible for the conduct, operations, and results of the professional and non-professional staff. Additional Job Details (if applicable) Remote Type Onsite Work Location 15 Francis Street Scheduled Weekly Hours 40 Employee Type Regular Work Shift Day (United States of America) Pay Range $158,496.00 - $230,547.20/Annual Grade 10 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package. EEO Statement: Mass General Brigham Incorporated is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at **************. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Make a Lasting Impact-Join the Pathways Family Resources Team! We are a mission-driven organization dedicated not only to nurturing young children and families, but also to fostering the growth and success of our employees. We are currently seeking an Administrative Support Specialist who is passionate about supporting and empowering colleagues and families and inspired by the opportunity to make a meaningful difference in the lives of members of our vibrant and diverse community. Why Join Pathways? When you join our team, you're joining a supportive community that offers: Access to professional development and training Career advancement opportunities within the organization A collaborative and inclusive work environment grounded in our core values: Respect, Trust, Collaboration, and Opportunity About the Role: Location - Salem, MA Start date: September 1, 2025 Schedule - this position is scheduled for 20 hours per week (hours subject to change based on the needs of the Center) Scheduled hours are based on need of the program. Typical Hours (may require participation in events outside regular business hours to be scheduled ahead) Monday: 9-1 Tuesday: 10:30-2:30 Wednesday: 9-1 Thursday: 9-1 Friday 9-1 Rate - $19-23 per hour based on education and experience, this position is eligible for a bilingual language stipend. WHAT WILL YOU DO? (not a complete list) · Professionally managing incoming calls from families, professionals, and other agencies to caringly connect them with the resource(s) they seek. · Will use bilingual skills regularly and with frequency with families within their department/role. Regular and frequent use is at least 20% of regularly scheduled hours. · Maintaining a high level of confidentiality with regard to client information. · Fulfilling receptionist and general clerical duties to include, but are not limited to, answering phones, photocopying, mail processing, filing and office organization. · Support special projects as assigned. · Organize and recruit for upcoming program options to include: family events, playgroups, workshops and parent education programs. WHAT DO YOU NEED? · High school diploma or equivalent required; associate's degree or some college coursework in a related field preferred · Minimum of one year of administrative or clerical experience, preferably in a social services, education, or nonprofit environment · Excellent organizational, time management, and communication skills · Ability to interact respectfully and effectively with families from diverse backgrounds · Functionally fluent in a language that is represented and needed within the program/role Other Requirements: · Successfully complete a pre-employment physical, provide verification of immunization to Head Start vaccine mandate. · Maintain licensor background check requirements · Possess valid MA driver's license and proof of auto insurance, dependable vehicle and acceptable driving record WHAT DO WE OFFER? · Internal growth! We often hire from within to help our employees reach their greatest potential · On-going training and Professional Development provided free of charge · Retirement Plans such as 401 (K) and ROTH - with employer match upon meeting eligibility and vesting requirements Pathways for Children provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

For description, visit PDF: ************ fwwebb. com/careers/pdfs/Salem_Office_Admin. pdf

Fully On-Site: Monday - Friday, 6:00 AM - 2:30 PM Reporting to the Practice Director, this mission critical position is responsible for departmental administrative tasks and the review of complex patient appointment sets and associated lab work. The Lab Services Coordinator (LSC) works in a busy environment with a high patient volume, managing complex tasks while balancing multiple real-time priorities, and, when appropriate, acting as the escalation point for issues presenting at main reception. The LSC is an ambassador of the DFCI patient experience while efficiently managing the patient check-in process; uploading outside imaging into Epic, being responsible for offering exemplary customer service and resolving and triaging issues presented during both face-to-face or telephone interactions. Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals. Responsibilities Reporting to the Practice Manager and working under the guidance of the Lab Services LSC Lead, this mission critical position is responsible for the following: Check-In/Administrative: * Verifies complex appointment sets across disciplines for oncology patients in accordance with scheduling guidelines * Acquires, enters and links verbal lab orders from Providers * Maintains confidentiality of Protected Health Information (PHI) * Performs past-pending reconciliations * Provides superior customer service to all patients, family members, physicians and staff in accordance with the DFCI Customer Service Standards * Performs front desk check-in functions: verifies patient identification; prints patient wristbands; assigns Real-Time Locating System (RTLS) badges; and asks patients screening questions. Prints and reviews appointment schedules for patients * Notifies nursing and lab staff of issues as needed * Answers telephone and provides general disease or program-specific information to callers within the scope of knowledge and authority * Reviews missing labs reports and works with staff from other departments to resolve missing labs * Identifies inconsistencies with, or outstanding questions regarding lab panel orders. Works directly with Providers to reconcile the order to prevent a delay for the patient * Transports wheelchair patients or arranges for patient Escorts and/or wheelchairs Imaging Services: * Creates orders and imports outside images from digital media into Epic * Understands and uses Picture Archiving and Communication System (PACS), applicable image upload software, and computer equipment to import images from digital media to PACS * Troubleshoots images and collaborates with Imaging Department, when necessary, to resolve and successfully import images into PACS * Manages and reconciles all patient CDs from intake to upload completion. Works collaboratively with team members to ensure efficient completion of daily work queue * Mails requested CDs back to patient or discarding of CDs per departmental guidelines Patient Experience: * Delivers outstanding customer service to internal and external customers * Timely and accurately responds to the needs of internal and external customers * Ability to deescalate patient grievances, maintain customer service standards, and involve department leadership as necessary Communication and Collaboration: * Demonstrates ability to effectively communicate across leadership levels and with varying audiences * Synthesizes and communicates complex information in patient friendly terms * Works effectively as a member of the team and across functional teams * Fosters a sense of shared responsibility among the team Emergency Response: * Recognizes emergencies and appropriately responds using standard operating procedures and critical thinking skills Regulatory Compliance and Quality Improvement: * Compliance with DFCI policies and procedures * Understanding their role and responsibility in obtaining successful Joint Commission accreditation * HIPPA regulation compliance * Completion of assigned AEU and Health Stream competencies * Actively participates and provides constructive feedback on quality improvement projects Information Technology: * Maintains a level of competency in all operational systems including: Epic, RTLS, Outlook, Sunquest, QuickBase, Centricity and LifeIMAGE * Actively engaged in system upgrades and effected operational changes * Manages supply of RTLS badges including: assembling, maintaining, collecting, distributing, cleaning, and troubleshooting problem badges * Actively participates in system(s) downtime and confidently moves seamlessly between normal operations and downtime procedures Qualifications Bachelor's degree preferred. Prior customer service experience preferred. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: * Excellent verbal and written communication skills * Excellent customer service skills and ability to perform under pressure * Ability to multi-task and function as an integral member of the team * Strong organizational, problem solving and critical thinking skills * Ability to adapt to ever-changing environment and able to toggle between multiple systems during the day * Demonstrated flexibility and ability to take on additional responsibilities as situations require Pay Transparency Statement The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate's relevant experience, skills and qualifications. For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA) $21.88/hr - $26.15/hr At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply. Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law. EEOC Poster

At DraftKings, AI is becoming an integral part of both our present and future, powering how work gets done today, guiding smarter decisions, and sparking bold ideas. It's transforming how we enhance customer experiences, streamline operations, and unlock new possibilities. Our teams are energized by innovation and readily embrace emerging technology. We're not waiting for the future to arrive. We're shaping it, one bold step at a time. To those who see AI as a driver of progress, come build the future together. The Crown Is Yours As a Front Office Coordinator, you'll be the face of our Boston Headquarters-energizing the space and everyone who walks through it. From warmly welcoming guests to partnering with Workplace and Events teams, you'll make every interaction seamless and memorable. In this dynamic, people-first role, you'll help create a high-impact, high-energy environment where both employees and visitors feel valued. You'll bring our culture to life in the details-owning the first impression and making sure our space looks and feels like DraftKings. What you'll do * Greet guests and vendors with warmth and professionalism, ensuring every arrival and departure feels seamless. * Serve as the on-site point of contact in reception, coordinating check-ins in partnership with Security protocols. * Manage incoming and outgoing mail, coordinate packages and shipments, and maintain mailroom inventory. * Maintain a polished and organized appearance across the reception area, executive conference rooms, and shared spaces. * Partner with the Workplace and Events teams to support on-site activations, employee experiences, and VIP visits. * Act as a cultural ambassador, helping infuse energy and hospitality into day-to-day office life. * Field internal inquiries and direct guests to the appropriate contacts and spaces. * Provide general administrative support for front desk operations and building access logistics. What you'll bring * At least 1 year of experience in corporate reception, hospitality, or guest experience. * A proactive and professional demeanor with a strong customer service mindset. * Excellent verbal communication and multitasking skills with strong attention to detail. * The ability to stay organized, prioritize tasks, and handle time-sensitive requests efficiently. * Physical comfort with a role that requires walking, standing, and the ability to lift up to 30 lbs. * Familiarity with Microsoft Office and Google Workspace tools. * Comfort working on-site full-time (5 days a week in our Boston office). #LI-JF1 #AC2025 Join Our Team We're a publicly traded (NASDAQ: DKNG) technology company headquartered in Boston. As a regulated gaming company, you may be required to obtain a gaming license issued by the appropriate state agency as a condition of employment. Don't worry, we'll guide you through the process if this is relevant to your role. The US hourly rate for this full-time position is 30.40 USD - 38.00 USD, plus bonus, equity, and benefits as applicable. Our ranges are determined by role, level, and location. The compensation information displayed on each job posting reflects the range for new hire pay rates for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific pay range and how that was determined during the hiring process. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job Description Crown Uniform is looking to add an Office Coordinator to our growing team! About the Role We are seeking a highly organized and detail-oriented Office Coordinator to provide essential administrative support to the service department management team and route service representatives. This is a part-time position, 20-25 hours per week, at $20/hour. Hours are flexible between 9:00 AM - 2:00 PM, making this an excellent opportunity for someone seeking work-life balance while contributing to a productive and welcoming workplace. Key Responsibilities Provide office support to the service department management team and route service reps. Manage office supplies, including inventory and ordering. Print and distribute invoices, packing notes, past-due account information, and other materials. Handle internal and external communications, including emails and phone calls. Post various reports, customer surveys, sample attempts, and other pertinent information. Assist Accounts Payable when necessary. Assist managers in organizing the dock, if needed. Support onboarding, recordkeeping, and other administrative tasks as assigned. Oversee facility operations to ensure the office is clean, safe, and well-maintained. Handle confidential information with discretion. Qualifications High school diploma or equivalent 2+ years of experience in an administrative, office management, or coordinator role. Strong organizational skills and attention to detail. Excellent communication skills, both verbal and written. Proficiency in Outlook, Word, Excel, and PowerPoint. Positive attitude, with the ability to work independently and in a team environment. What We Offer $20/hour, part-time schedule (20-25 hours/week). Flexible working hours between 9:00 AM - 2:00 PM. A supportive and collaborative work environment.

Responsible for budgetary and administrative duties for BPHC's Office of Violence Prevention. Responsible for the delivery of annual program budgets, which includes both external grants and city appropriation funds, plus bi-annual budget reforecasts; Responsible for handling and processing all vendor contracts and related invoices. Meets regularly with BPHC's Office of Violence Prevention Director, Budget Director, and other staff as needed to discuss budgets and contracting issues. Monitors revenue and expenditures and reports to program staff regarding budget status on both internal and external projects. Develops tailored budget projections and advises decision makers on available funding. Advises and assists in the preparation of budgetary components of grant applications and subcontract proposals to include staffing models. Responsible for program purchasing including assisting with the development of RFPs, advising on the creation and execution of contracts, and reviewing purchase orders and vendor payments. With Finance staff, ensures program staff are in compliance with federal and state grant and contract requirements and that all programs follow BPHC administrative and procurement processes. Oversees processing of personnel related needs, including the paperwork related to raises, transfers, onboarding and terminations. Operates independently. Uses independent judgement and discretion to make decisions affecting the program and staff as it relates to program operations/services and BPHC policy. Performs other duties as required.

Job DescriptionA well-established family dental practice is offering an exciting opportunity for Dental Practice Front Office Coordinator. We are a friendly team of professionals and are seeking a team player with outstanding communication skills , self-motivated, organized, efficient with the ability to handle the daily schedule with a positive attitude. Candidate must be articulate, people-oriented, and able to attend to details. Hours at this time are: Monday 8-5, Tuesday 10-7; Wednesday 8-1, Thursday 8-5; alternate Fridays and Saturdays 8-1. Responsibilities include : patient scheduling, general business accounting, efficient communication with patients. Computer skills and a Strong background in Dental Insurance breakdown of benefits, co-insurances, deductibles, billing and collections. Treatment plan presentation experience is preferred. Knowledge of Eaglesoft software is a plus. Experience in Dental Field is REQUIRED Job Location: Pepperell, MA Salary: negotiable, based on the experience. Please send us a cover letter and your resume today! We look forward to hearing from you!

A world-renowned hospital is seeking a bright, motivated, and compassionate recent college graduate to join its healthcare administration team as an Administrative Coordinator. This role is ideal for individuals with a strong interest in healthcare who are eager to build a long-term career supporting medical professionals and patients in a fast-paced environment. The Administrative Coordinator plays a critical role in ensuring a seamless patient experience by providing scheduling support to medical providers and delivering exceptional customer service to patients. Key Responsibilities Provide administrative and scheduling support to medical professionals Coordinate patient appointments, including initial scheduling and follow-up visits Serve as a primary point of contact for patients, delivering professional and compassionate customer service Verify insurance coverage and assist with basic authorization and eligibility processes Respond to patient inquiries via phone, email, and in person Maintain accurate patient records and documentation in accordance with hospital policies Collaborate with clinical teams to ensure efficient patient flow and scheduling accuracy Assist with general administrative tasks to support daily operations Qualifications Bachelor's degree required; degrees in Psychology, Health Sciences, Healthcare Administration, or related fields preferred Prior customer service experience required (healthcare, retail, hospitality, or service-based environments welcomed) Strong communication and interpersonal skills High attention to detail and organizational ability Comfort working in a fast-paced, patient-facing environment Ability to handle sensitive information with professionalism and discretion Genuine interest in healthcare and patient support Ideal Candidate Profile Compassionate, empathetic, and patient-focused Professional, reliable, and eager to learn Calm and solutions-oriented when handling patient needs Team-oriented with a positive attitude Motivated to grow within a respected healthcare organization *Quoted hourly range does not guarantee the final hourly offer. Offers will be determined by variables such as years of experience, education level, etc. by the client. Benefits are provided.* **This job posting is being posted on a clients behalf by an agency. For confidentiality reasons, this is not the original/exact job description. Specific details will be provided to candidates that are invited to interview with the client.**