Office administrator jobs in Warwick, NY

Duties/Responsibilities: Receive and distributing packages from UPS, DHL, FEDEX, and USPS daily to employees. Occasionally drop off packages to local FedEx location. Maintaining the sample room clean and organized on a daily basis Manage Sample Room Inventory. Replenish/Return inventory as needed to/from 3PL Package and process outgoing domestic and international shipments based on internal requests. Receive and deduct inventory within the D365 ERP system. Maintain and Order shipping supplies Break down and dispose of cartons and packaging materials daily. Replenish copier paper throughout all office printers on a weekly basis. Assist with office tasks such as moves, assembling items, hanging photos, and office setup tasks. Performs other related duties as assigned. Required Skills/Abilities: Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Proficient with Microsoft Office Suite or related software. Ability to multi-task, work under pressure, and be adaptable. Excellent time management skills. Must have a valid driver's license and reliable vehicle. Education and Experience: High school diploma or equivalent required. Clerical experience preferred. Experience with Microsoft D365 is preferred. Ability to carry heavy items, such as boxes Knowledge of printers and office machinery

Duties of Administrative Assistant: The Administrative Assistant will provide customer service Maintaining and organizing files Review and process purchase orders The Administrative Assistant will handle answering phone calls/emails Updating customers on orders Scheduling meetings and appointments The Administrative Assistant will be focused on managing customer accounts Ordering supplies and materials Requirements of The Administrative Assistant: Prior experience within e-commerce space is helpful but not required Knowledge of Microsoft Office Suite Bachelor's Degree a plus

Assist with various administrative tasks Manage and track pending and expiring leases Maintain leases and renewal documents for management office · Manage paper and electronic filing systems by routing various documents · Collect and maintain records of rental payments and payment dates. · Verify income, assets, and expenses, and complete file tracking sheet for each applicant.

About Schumacher Schumacher & Co. is an innovative interior design company that is disrupting the $150 billion-dollar global interior design industry. We are a technological leader on the design frontier, constantly pushing boundaries and striving for excellence. With over 500+ employees and growing, we are driven by a shared belief that design transforms life. We are dedicated to the mission of helping our customers “celebrate the feeling of home”. Schumacher designs and produces some of the most beautiful fabrics, wallcoverings, trims, furniture, and accessories in the world. Our portfolio of products is broad, but they are united by a passion for design, a thirst for what is next, an appreciation for what's come before, a drive to make our products with enormous care and attention for detail. Schumacher is a globally recognized company with a myriad of showrooms both domestically and internationally. Our competitive advantage in the industry is the people. We believe that our employees are our most important assets. F. Schumacher & Co is deeply anchored in our company core values which are as follows: Preserve Our Entrepreneurial Spirit Take Ownership & Accountability Be Solutions-Oriented Demonstrate Courage Practice Adaptability Embrace Collaboration We empower our employees to live these values daily because we understand how it will positively impact the customer's journey. F. Schumacher & Co., also known as FSCO, is the parent company to many brands within our portfolio. Role Overview This role is part of Paramount Prints. We champion individual style and the collective practice of transformational interior design. We create it. We supply it. We support it. We celebrate it. We also partner with the most brilliant trendsetters in design and fashion to advance it. And we want to bring it to as many people and into as many homes as possible. Paramount is an independently operating business unit of F. Schumacher & Co., functioning as a growth-stage startup with the resources of an established organization and serving both direct-to-consumer and bulk / volume channels. This is an exciting and highly visible position that plays an important role in shaping, supporting, and monitoring the future of Schumacher's manufacturing operation. Hours are 8:30am to 5:00pm Monday - Friday YOU WILL: Create, maintain and manipulate complex data sets using Microsoft Excel for operational reporting and analysis. Design and compile professional presentations using data provided by the Director and other teams. Manage Accounts Payable transactions and ensure timely and accurate submission. Assist with the generation of expenses reports, maintain basic budget tracking, and process invoices. Attend key meetings, meticulously take detailed and actionable notes, and ensure all follow-up items are tracked and completed by the responsible parties. Proactively manage and execute professional errands as needed. Oversee the ordering of supplies and accurately track inventory. Jump in to support any emerging operational needs or special projects as directed by the Operations Director. YOU HAVE/ARE: Associate's or Bachelor's degree in Business Administration, Accounting, Finance, Operations, or a related field preferred 2-5 years of administrative experience with a strong financial or operations focus, ideally in manufacturing Proficiency in Microsoft Excel (reporting, formulas, tracking), Word, and Outlook Experience with ERP or accounting systems (e.g., NetSuite, SAP, QuickBooks, or similar) preferred Strong attention to detail with excellent organizational and time-management skills Ability to handle confidential financial and operational information with discretion Clear written and verbal communication skills Comfortable working in a production-oriented, deadline-driven environment Financial accuracy & analytical thinking Process-oriented and solutions-driven Strong follow-through and accountability Ability to manage multiple priorities simultaneously Collaborative mindset with cross-functional teams Benefits Package Your well-being is our top priority. Our benefits and total compensation are designed for the whole person, caring for both you and your family. Wealth Benefits: Competitive Salary Corporate Annual Profit Sharing 401K Plan Health Benefits: Dental Coverage Medical Coverage Prescription Drug Plan Vision Coverage Health Savings Account (HSA) TELADOC Other Benefits: 20 Days Paid Time Off (PTO) 10 Company Holidays Bereavement Leave Life Insurance Flexible Spending Accounts (FSA) AFLAC Plans (Accident and Critical Illness Plans) Pet Insurance Short-Term Disability (STD) Long Term Disability (LTD) Parental Medical Leave Child Bonding Leave Employee Discount We are an Equal Opportunity Employer committed to diversity, inclusion, and equality in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law.

Job Description Soar With Us! Dassault Falcon Jet proudly provides competitive pay, quality benefits, and programs that support your career advancement and personal development. Our benefits are designed to support you and your family's health and wellbeing, help you secure a strong financial future, and empower you to be successful in all aspects of your work and life. We are committed to finding the best, brightest, and most dedicated individuals in the aviation industry. Our employees are the key to our success. Soar with us! Why Join Us? Impactful Work: Your expertise will directly contribute to the safety and efficiency of our operations. Growth Opportunities: We support your professional development and offer opportunities for advancement. Collaborative Environment: Work with a team of dedicated professionals who are passionate about aviation. Ready to soar with us? Apply now and be a part of our mission to support the world's greatest business jets! JOB SUMMARY: Under the direction of the Data Manager, the Aircraft Maintenance Programs Administrator is responsible for the daily administration, maintenance and customer support functions of Dassault Falcon Maintenance-related programs. This role supports two core OEM programs: OCIP (Optimized Continuous Inspection Program): An alternative to Chapter 5 scheduled inspections. The Administrator will assist operators in understanding task intervals, interpreting aircraft maintenance program requirements and support block-based inspection methodology approved for Dassault aircraft. CATS (Computerized Aircraft Troubleshooting System): Dassault centralized troubleshooting database, used by customers to identify and resolve aircraft symptoms. The administrator will work closely with engineering and Technical Support teams to maintain an accurate symptom-to-solution library. The Aircraft Maintenance Programs Administrator will also manage aircraft maintenance data reporting, coordinate basic technical data exchanges with the aircraft OEM, support the technical documentation sales team with subscription renewals, deliver customer presentations and demonstrations. This position requires strong communication skills, aviation maintenance-program understanding, and the ability to translate technical concepts clearly to customers and internal stakeholders. MINIMUM REQUIRED QUALIFICATIONS: Four Year College Degree in Aviation Management, Maintenance Management, Aviation Business Administration or related field; equivalent aircraft maintenance experience may be considered 3+ years of aviation maintenance-planning experience, including understanding of ATA Chapter 5 time-limits, scheduled maintenance concepts or inspection program logic. Working knowledge of aircraft troubleshooting principles, such as MEL, AMM, Fault Isolation or experience as an A&P technician or equivalent maintenance role. Ability to interpret technical documentation (AMM, MPD, Service Bulletins) and translate into guidance for customers Familiarity with maintenance-tracking or MRO software systems such as CAMP. Corridor, Traxxall, Veryon tracking) Strong analytical and organizational skills, including basic proficiency in Excel for Reporting, trend tracking and data verification. Ability to communicate effectively with internal and external customers in a professional manner ADDITIONAL DESIRED QUALIFICATIONS: Experience supporting Dassault Falcon aircraft Familiarity with CRM (Customer Relationship Management tools and communication platforms like Teams and SharePoint. FAA Airframe and Power plant Certificate (A&P) 5 Years' experience with maintenance and troubleshooting on Falcon Jet Aircraft Advanced computer skills especially Microsoft Office products Experience in public speaking PHYSICAL DEMANDS AND WORKING ENVIRONMENT: Office environment Use of personal computer required Some travel may be required The compensation for this position typically falls between $94,000 and $119,000 per year. This position is or is not eligible for overtime. Note: the final compensation offered to a successful candidate will depend on several factors that may include but are not limited to the type and years of relevant experience, Falcon-specific experience, relevant education/certifications, geographic location, and shift. Our total compensation package also offers comprehensive healthcare coverage (Medical/Prescription, Dental, Vision), HSA and FSA options, 401k Plan with Company Match, Life Insurance, Disability Benefits, Supplemental Insurance, Group Legal, Paid Time Off, Tuition Reimbursement, Employee Discounts and much more. We are committed to finding the best, brightest and most dedicated individuals in the aviation industry. Our employees are the key to our success. Soar with us.

Job DescriptionLocation: In Office - Wayne, NJ Schedule: Part-time (approximately 10-20 hours per week) About Us: Amsalem Business Travel is a global travel management company providing customized corporate travel solutions. Were looking for a detail-oriented and reliable Accounting Administrator to join our team part-time and support day-to-day financial and administrative operations. Responsibilities: Assist with accounts payable and receivable processing Enter invoices, receipts, and payments into the accounting system (QuickBooks or similar) Reconcile bank and credit card statements Maintain accurate financial records and assist with monthly reports Support the accounting and operations teams with data entry and filing Assist with expense tracking and vendor communication Provide general administrative support as needed Qualifications: 2+ years of experience in accounting, bookkeeping, or office administration preferred Proficiency with QuickBooks, Excel, or other accounting software Strong attention to detail and accuracy Excellent organizational and communication skills Ability to work independently and manage priorities in a part-time role Schedule & Compensation: hours per week, flexible schedule Competitive hourly rate based on experience Why Join Us: At ABT, were more than just a travel management company were a team. We collaborate, problem-solve, and celebrate wins together. If youre someone who takes pride in your work and enjoys being part of a supportive, close-knit environment, youll fit right in.

About You your own and thrive where you can take initiative. You have worked at a small business before. You've been told that you're a natural problem solver and a stickler for details. Your organizational skills are second to none, and you take immense pride in your ability to keep things running smoothly. You want to put in the work to succeed, you are driven to achieve despite challenges. Your friends & coworkers would describe you as resourceful, open-minded, and teachable. You consider yourself a lifelong learner with a growth mindset. You're comfortable and confident talking on the phone with customers but you are aware of the need for expediency. You want the excitement and entrepreneurial spirit that comes with being part of a small company that values you. You are searching for a company culture based on trust, reliability, and integrity. You enjoy seeing your accurate data entry transformed into useful outcomes. You are driven by personal growth and love developing your knowledge and skillset for the sake of learning and improving. Pay rate: $30-35/hour, flexibility based on experience and growth Office Coordinator Benefits Paid Time Off (2 weeks paid vacation to start) Flexible Tues-Fri work schedule, Mondays in office, open to hybrid Flexible holiday schedule 401k and insurance available after probation period About Us Serrano II Inc., is commitment to exceeding our customers' expectations by providing customer service, with integrity and workmanship that starts with our employees. Serrano II Inc., provides on-the-job training for all of our employees as well as any manufacture, management, or skill training for employees who are interested in progressing within the company. We believe employee development is the key to our success. *********************** Office Coordinator Expectations As our Office Coordinator, you will play a vital role in maintaining the smooth operation of our office responsibilities. After training, we will rely on you to help run things administratively, so that leadership can continue to focus on working the business. You will coordinate various administrative tasks related to jobs which could include occasionally running errands to assist the team. Your positive and customer-service centered communication will be an asset when working with prospects, customers, internal team members and vendors. You will use your keen financial acumen and attention to detail to keep the cash flowing in by invoicing customers, monitoring the status of payments, and working with team for payments. You will assist the owners with vehicle registrations, truck maintenance, insurance contracts as needed. This position is not just a job; it's a chance to grow within the company. Over time, you could assume more responsibilities including estimations for customers. Office Coordinator Skills and Experience We're flexible on the number of years of previous experience for this role. We highly favor talent, interest, and drive to continue to improve a company's culture. Some candidates may see this list and feel discouraged because they don't match all the items. Please apply anyway: there's a good chance you're more qualified than you think you are. Experience working for a small or medium-sized business Office administrative support experience Strong proficiency in QuickBooks and Excel Answering phones and customer relations Sales scheduling, entering job tracking data Invoicing, customer communication and problem-solving Experience implementing software programs is a plus Service Scheduling, Logistics, or Dispatching experience is a plus If you are in any of the following or similar positions, APPLY TODAY! Come join a company that is truly dedicated to making a career for you. Office Manager Dispatcher Scheduling Coordinator Event Coordinator Customer Service Assistant Customer Service Coordinator Store Manager or General Manager Construction Assistant Administrative Assistant Home Delivery Coordinator Customer Care Specialist Property Manager Leasing Manager Administrative Manager Office Administrator Executive Assistant Operations Manager Office Coordinator Administrative Coordinator Office Supervisor Office Operations Manager Business Manager Business Office Manager Facilities Manager Office Support Specialist Business Operations Manager

Accounts Payable Clerk Billing Clerk Bookkeeper Payroll Clerk Human Resources Specialist Office Manager Senior Positions within departments. Various other titled administrative positions that are non exempt

Administrative Assistant- Front Desk Celebrate the Children is pleased to announce that we have an immediate opening for a full time Administrative Assistant for the Front Desk Office for the 2025-26 School Year. This role will be an 11-month position. We are looking for someone who is a great multitasker, can communicate effectively, and is comfortable working with a wide array of stakeholders. Prior experience with working with transportation is a plus, as well as any experience working with G-Suite applications. Job Function: To provide administrative support to the Vice Principal, Administration and the operations of the school. In addition, use skills to maintain a professional and organized work environment. Responsibilities: Maintain the highest level of work ethic, and adherence to school policies and procedures, objectives. Maintain the highest level of confidentiality. Does not communicate confidential employee/ student information to others. Provide general support to Vice Principal, Administration and school staff as requested. Responsible for greeting visitors, as well as ensure they have proper identification to enter the building, Providing them with any amenities required and notifying staff of their arrival in a professional manner. Responsible for maintaining an organized, clean and neat front office area. Ensure all paperwork is organized, easily located and digitized when appropriate. Ensure front lobby is neat and presentable for visitors. Responsible for triaging and forwarding all calls in a professional manner and forwarding to the appropriate party in a timely manner or taking messages as needed. Responsible for organizing and maintaining daily staff and student attendance and assisting with coverage. Scan and send a copy of the daily attendance sheet to HR Responsible for copying and distributing memos, letters, field trip permission slips, etc. in a collaboration with administration and teachers for both staff and students. Assist parents in the use of the parent portal for document use. Responsible for marinating sign in procedures and compliance with the Raptor system. Performs other duties within the scope of his/her employment assisting staff with room reservations, managing school wide calendar and Vice Principal calendar. Responsible for fire drill attendance. First responder in missing student procedure Collaborates with custodial staff to prepare for special events, etc. Send staff wide emails, with permission from admiration. Maintains paperwork for Business Office. Disseminates forms to the proper administration for signature. Responsible for processing and documenting staff time off requests through the ADP system. Performs other duties within the scope of his/her employment as may be assigned. Equipment Used: Computer/fax machine/cell phone/laptop/: Frequent/essential. Automobile: Occasional/essential. Adaptive equipment: Occasional/essential. Physical Demands Body Position and Movement Standing/walking/lifting/pushing/reaching/pulling/kneeling/crouching/ stooping/ squatting/ twisting upper body: Frequent/essential. Sitting: Occasional/marginal. Climbing hand over hand: None. Physical Demands Object Manipulation Fine hand movement: Frequent/essential. Environmental Demands: Extreme cold/heat: Occasional/essential. Temperature swings/extreme noise: None. Outdoors: Occasional/essential. Indoors: Frequent/essential. Mechanical hazards: Seldom/essential. Electrical/explosives/radiation/fume/odor/dust/mites/chemicals/toxic waste: None. Conditions which may aggravate an allergy: Occasional/marginal. Requirements: High School Diploma required. Graduation from an accredited program in secretarial studies, associates or bachelors degree preferred. Ability to manage and prioritize multiple projects, activities and tasks simultaneously. Ability to work towards implementing solutions in a high-paced environment. Highly developed verbal and written communication skills with the ability to type at minimum 50 wpm and be detailed oriented. Extensive computer and software skills, internet research abilities; knowledge of principles and practices of basic office management required. Two years previous experience in a school setting preferred but not required. A salary range is provided in accordance with New Jersey pay transparency laws. Final salary is determined using a structured salary grid, taking into account years of relevant experience and educational qualifications, and is subject to the maximum limits established by the New Jersey Department of Education and the discretion of the Board of Directors. The salary provided is for a 11-month contracted position . For immediate consideration, qualified applicants should apply online to submit their resumes.

Job Description Triman Holdings is a technology-enabled supply chain solutions company that is fast growing in the aerospace, government, defense and commercial markets. We are seeking self-motivated individuals who flourish in a dynamic and fast-paced work environment. If you are interested in a performance-driven company with opportunities for career advancement, then apply today! We offer competitive benefits: Opportunities for growth and career advancement Medical, dental, vision and other insurance Generous Paid Time Off Retirement benefits such as 401k Employee discounts Training opportunities Daily lunch Basic Functions: Office Administrator is responsible for handling the day-to-day administrative tasks like supporting Yonkers based executives as an executive assistant, greeting guests and customers, and monitoring office supply inventory. This individual will also support the sales operations team in an administrative capacity. This will include filling in when sales representatives are out of the office or when volume requires it as well as pulling/scrubbing reports, maintaining data and sharing information with the sales team as necessary. Specific Duties: Greeting visitors and facilitating visitor prescreening. Maintains access to visual compliance to screen visitors. Oversee daily facilities management activities. Ordering additional lunch for the corporate office and maintaining the appearance and cleanliness of the break rooms and kitchen. Monitors traffic of incoming visitors within company property by adhering to company's visitation policy. Purchasing office supplies with company purchasing policies and budgetary restrictions. Maintaining consistent inventory of office, kitchen, and marketing supplies. Replenishing items when necessary Managing incoming and outgoing correspondence, include emails, faxes, mail, and packages. Monitor inbound PO's, outbound SO's, Issued RMA's, Discrepant Material and communicate with Sales to keep dates current/updated. Assisting Sales with completion of company forms for new Vendors and Customer Supporting Sales with daily functions as needed. Assist in coordination of all company events including parties, corporate events, and employee outings. Act as the point of contact and communications hub among executives, employees, clients, and other external partners. Manage information flow in a timely and accurate manner. Assist with special projects as needed. Experience and Education: High school diploma or equivalent. Bachelor degree, preferred. 1+ years of office and/or executive administration experience in an office of at least 75 people. Experience in a fast-paced environment. Ability to multitask and complete tasks in a timely manner; deadline driven environment. Proficiency with MS Office (Word, Excel, PowerPoint). Keen attention to detail. Use known education principles and stay up to date on new training methods and techniques. Adequate knowledge of learning management systems and web delivery tools. Strong interpersonal communication skills. Warm and welcoming personality and great organizational skills. About Triman Industries Inc. / Brighton Cromwell / CTG: Through the recent acquisitions of Brighton Cromwell and Crestwood Technology Group (CTG), Triman Industries has now become the leading military aftermarket supply chain management platform bringing significant scale, broad market reach and a unique value proposition for its U.S. and international customers and partners. We are committed to delivering best-in-class supply chain management solutions to ensure high levels of performance and operational readiness. Triman, based in West Berlin, NJ, is a premier provider of distribution, supply chain and repair management solutions to the military aftermarket. Triman represents a growing list of over 65 OEM partners and serves as the critical link between highly engineered systems and components and the military end user, providing a full suite of value-added services including inspection & testing, warehousing, packaging, contract administration, sales & business development, export management, repair management and engineering. Brighton Cromwell, based in Morristown, NJ, is a technology-enabled supply chain integrator providing distribution, logistics and kitting solutions to the Department of Defense, prime contractors and OEMs globally. It has established exclusive partnerships with over 20 OEMs, providing a large number of aftermarket parts and equipment for a wide variety of tactical military vehicles, aircraft and naval systems. Brighton Cromwell leverages its proprietary IT system, SEDNATM to drive workflow and provide unique data analytics to its OEM partners and customers. CTG, based in Yonkers, NY, provides supply chain solutions designed to keep fleets and systems operational, ready and safe by supplying parts, materiel and obsolescence management solutions to the Department of Defense, commercial airlines, MRO providers and OEMs. It specializes in sourcing obsolete and hard-to-find parts across a broad range of air, ground, sea, cyber and space domains, while meeting the cost, schedule and performance goals of its customers. CTG is also recognized as a leader in counterfeit avoidance testing and inspection and is the first to earn AC7402 CAAP (Counterfeit Avoidance Accreditation Program) certification, which is recognized by customers and the industry as the highest quality management and inspection standard for suppliers and distributors. Triman Industries is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, veteran status, disability status, genetics, or sexual orientation and gender identity. Job Type: Full-time Benefits: 401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Paid time off Professional development assistance Vision insurance Schedule: 8 hour shift Monday to Friday Ability to commute/relocate: Yonkers, NY 10701: Reliably commute or planning to relocate before starting work (Preferred) Education: High school or equivalent (Preferred) Experience: Microsoft Powerpoint: 1 year (Preferred) Microsoft Excel: 1 year (Preferred) Work Location: One location

Job DescriptionBenefits: Growth Opportunity Competitive salary Training & development The Insurance CRM Manager's primary focus will be responsible for managing the agency's CRM system, AMS 360, as well as data entry, gathering customer's information and filing. They will also assist producers when needed. PRIMARY RESPONSIBILITIES AND DUTIES: Process and review insurance documentation and ensure all documents are complete. Take payments from customers and process them. Managing CRM system with client information. Manage AgencyZoom to ensure the producers enter in all their premium sales into the system. Manage QuickBooks to ensure the Agency's Bank Reconciliations are done on a monthly basis. Maintain office supply inventory. Serve as a back-up for other jobs as necessary. File and maintain customer insurance files. This information is personal and confidential. Creates and maintains client or prospect lists. Creates insurance proposals; makes sales presentations to prospective and binds policies with existing clients on new and renewal business Completes and submits applications and related documentation to appropriate insurance markets. Prepares, requests, and sends binders to insureds. Entering customer information into CRM system (AMS 360). Uploading documents and note taking in CRM for future reference. Provides needed information and clarifications about clients to company personnel, and documents system by transaction date. Creates letters to clients offering coverage, and sharing information and advice regarding insurance matters. Uses these to round out accounts fully. Assists producer staff to collect client information in preparation of schedules of insurance, summaries, and renewal proposals. Review appropriate policy change requests and other account activity. Documents automated file as appropriate. Accepts and handles any duties/prospects as assigned by agency management. Personal and Organizational Development: Identifies training needs with assistance from managers. Ability to stay organized and handle multiple tasks. Willingness to learn from agency management KNOWLEDGE, SKILLS, AND ABILITIES Ability to communicate verbally and in writing with others, to explain complex issues, to receive and interpret complex information, and to respond appropriately. Ability to navigate CRM systems (Previous CRM experience a plus). Ability to understand written and oral communication and to interpret abstract information. Ability to obtain licensing (Property and Casualty License) within the first 9-12 months of employment. Ability to generate new business sales, retain existing business, and to close sales in insurance. Ability to carry out complex tasks with concrete and abstract variables. Ability to utilize computer programs and understand functionality. AMS 360 experience a plus Benefits: 401k with match Health benefits Flexible hours Salaried pay Growth opportunities Join our team and contribute to our success in providing top-notch insurance services!

Full Time Office Coordinator - Montebello, NY Montebello, New York iPostal1, the leading provider of Digital Mailbox technology worldwide, is seeking a highly organized and proactive Office Coordinator to support our Corporate office operations. Our website, ***************** lists 3,000 addresses, including retail pack and ship stores, 1,000 Staples stores and coworking spaces. Customers choose a mailing address for business or personal use and view and manage their postal mail and packages anywhere with an app or online. To excel in this role, you should be an excellent verbal and written communicator, able to think on your feet and have a positive, team-oriented attitude. If you are looking for a friendly environment with a lot of energy and diverse work, this could be a great opportunity for you! This position will be based in our Montebello, NY headquarters, Monday - Friday 9:00 am- 5:00 pm. Responsibilities: Marketing Welcome Boxes creating, stuffing, and generating labels for the boxes Shipping Tradeshow Materials - making labels, calling in pick ups Receiving tradeshow Materials - products that come in, pallets being returned from shows, ie: poly bag receiving Occasionally picking up materials at Minute Man Printing Shipping out fleeces to partners who receive good reviews, writing notes Organizing the Marketing closet - keeping track of notebooks, water bottles, fleeces, bags, fixing the closet when items get replenished or when the closet gets disorganized Customer Service / Operations Assist on Projects- ie: PayPal refunds, BCG compliance, projects or tasks that need an extra set of hands Receiving company mail and packages Assisting the Executives with shipping mail and packages Covering the Mail Center when needed Miscellaneous errands - miscellaneous small gifts, post office needs, gift cards, etc. Amazon, WB Mason, and Costco Ordering - ordering office supplies, ordering snacks, keeping track of inventory of what needs to be replenished, putting way all of the items that come in, keeping the refrigerators and coffee/snack areas stocked daily Travel - Booking and tracking companywide travel, being available to those traveling during and outside of office hours Event coordination Calendar Management - conference rooms Qualifications: Previous Office Coordinator or Administrative role preferred Excellent communication skills Strong attention to detail Enjoy working with a team Excellent computer skills Special event coordination is a huge plus! A proactive, solution-focused mindset Comfortable managing multiple priorities in a fast-paced environment, collaborating across teams, and taking ownership of follow-ups to drive tasks to completion iPostal1 is an Equal Opportunity Employer and considers all applicants for employment without regard to race, color, religious creed, ancestry, religion, sex, sexual orientation, gender identity and/or expression, pregnancy, age, national origin, marital status, disability, military status, genetic information, or any other category protected by law.

Benefits: 401(k) Bonus based on performance Company parties Competitive salary Employee discounts Flexible schedule Free food & snacks Free uniforms Opportunity for advancement Paid time off Training & development Wellness resources 🛡️ Office Administrator - On-Site Position We're hiring immediately for a reliable, self-directed team member to support daily operations and business development. This role is ideal for someone who thrives in structured environments, adapts to both fast-paced and quiet office settings, and is looking to grow with us long-term. 📅 Schedule Monday-Friday, 9:00 AM to 3:30 PM Includes one unpaid lunch break On-site only - no remote or work-from-home options 🧠 Required Skills (Proficiency in the following tools is essential): Microsoft Word & Excel Adobe Suite Accounts Payable/Receivable software platforms You must be comfortable navigating these systems independently, quickly and efficiently. Touch typist preferred. 📞 Key Responsibilities Answering and routing incoming calls Taking and delivering messages Sending and responding to emails Monitoring the company-wide radio system Scheduling students for training classes Supporting new business development efforts Assisting with general office tasks and organization Maintaining a clean and orderly workspace 🚀 Future Responsibilities (with training) Preparing client invoices Reviewing and approving payroll and timesheet drafts Supporting our training department by helping administer classes and develop Spanish-language presentations. 💸 Bonus & Commission Structure Event Bookings: $100 bonus paid once per confirmed and paid booking (no cancellations) New Security Contracts: $250 one-time bonus for each new site contract with at least 40 service hours/week 5% hourly rate increase for each new site contract, applied for the duration of your employment while the site remains active All bonuses and commissions are earned exclusively through your direct sales and booking efforts 🧭 Work Ethic & CultureThis role requires someone who can work independently and occasionally collaborate with others. Many people claim to thrive solo-until there's downtime. We need someone who stays focused and productive whether the office is buzzing or quiet. Flexibility, presence, and self-direction are key. 🔒 Confidentiality & AccessDue to proprietary restrictions, office-based staff will not have access to client lists, billing systems, or HR-related materials until after a 90-day probationary period. 📵 Professional ConductIf frequent phone use or social media activity (e.g., TikTok) interferes with your focus, this role will not be a good fit. We value professionalism, accountability, and being fully present during work hours. Compensation: $25.00 per hour We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Polar Plumbing, Heating & Air Conditioning in Newburgh, NY is calling all customer service-driven applicants to apply to join our amazing team as a full-time HVAC Office Admin! WHY YOU SHOULD JOIN OUR TEAM We are a reputable HVAC company that invests in our team and offers opportunities for growth. We pay our HVAC Office Admin a competitive wage of $18 - $22/hour, depending on qualifications and experience. Our team also enjoys great benefits, including medical, dental, vision, a 401(k), paid time off (PTO), reimbursements, great training, notary help, commissions, bonuses, access to a financial advisor, an amazing team, uniforms, and a positive environment. Plus, we make it easy to apply with our initial quick mobile-optimized application. If we have your attention, please continue reading! ABOUT POLAR PLUMBING, HEATING & AIR CONDITIONING We are an award-winning, BBB-accredited company that provides first-class plumbing, heating, and air conditioning services. We offer completely transparent pricing for all our services, so our customers can be sure they're getting the absolute best value for their homes. Plumbing, heating, and cooling are some of the most important aspects of keeping a home comfortable, and we know that timing makes all the difference. That's why we are quick to respond to our customers' needs and why we offer free estimates. As a result, our customers value our honesty and trust that their homes are in the best hands. Our employees are our most valuable asset in maintaining our customers' trust. Through regular development programs, we ensure that all our employees have the training they need to succeed. We also promote an authentic team mentality and strive to make our employees feel at home in our great company culture, an environment that is more like family than work. ARE YOU A GOOD FIT? Ask yourself: Are you task-orientated and self-motivated? Can you be flexible and adapt to changes? Do you have excellent communication skills? Are you organized and detail-oriented? Can you work effectively as part of a team? Do you listen and follow instructions well? Are you someone who can provide great customer service to each of our clients? If so, please consider applying for this HVAC Office Admin position today! YOUR LIFE AS HVAC OFFICE ADMIN As an HVAC Office Admin you make sure that all of our administrative operations flow smoothly. As an employee-focused company, we want our clients to have the best HVAC experience with us, so you provide office help for them. You warmly greet and communicate with customers, both in the shop and on the phone. You're always kind and quick to answer questions and find solutions to their concerns. As needed, you also interact with vendors and build great relationships with them. You help with permits, accounting, and rebates. You get a great sense of accomplishment using your customer service and administrative skills to help others! WHAT WE NEED FROM YOU Strong work ethic and motivation If you can meet these requirements and perform this (keyword if needed) job as described above, we would be happy to have you as part of our team! Location: 12550

Who We Are FTI Consulting is the leading global expert firm for organizations facing crisis and transformation. We work with many of the world's top multinational corporations, law firms, banks and private equity firms on their most important issues to deliver impact that makes a difference. From resolving disputes, navigating crises, managing risk and optimizing performance, our teams respond rapidly to dynamic and complex situations. At FTI Consulting, you'll work side-by side with leaders who have shaped history, helping solve the biggest challenges making headlines today. From day one, you'll be an integral part of a focused team where you can make a real impact. You'll be surrounded by an open, collaborative culture that embraces diversity, recognition, professional development and, most importantly, you. Are you ready to make your impact? About The Role Support the lifecycle of an engagement, including opening new matters, engaging with matter owners (BTKs) to assess risk, helping to drive timely billing and collections, engaging with Core Accounting and Segment Finance to assist with revenue recognition, and closing matters when completed. What You'll Do * Work closely with internal and client facing teams throughout the project lifecycle * Ensure timely, accurate and professional invoices are sent to clients * Reduce amount of time billable professionals invest in project management and administrative tasks * Reduce DSO and bad debt Review New Matters for Assigned BTKs * Ensure project set up is consistent with LOE terms * Set up necessary activity codes * Prepare retainer invoice, if required Preparing Draft Invoice * Ensure rates are within ranges cited in LOE * Process write downs/ups * Apply administrative fee consistent with LOE terms * Ensure payment terms are consistent with LOE * Check invoice format for professionalism * Ensure draft invoice is accurate before submitting for review Issue Invoice * Issue final invoice for distribution to the client * Gather any additional approvals, if necessary * Save appropriate audit backup in project folder Engagement Management, including Risk Assessment * Review and follow up on aging WIP and A/R for assigned projects * Initiate monthly WIP billing * Prompt and assist with AR collection or write-offs * Review and process outside contractor invoices * Regularly review status of e-billed projects * Interface with client facing professionals and Segment Finance staff to assist with risk assessment as part of monthly close process How You'll Grow We are committed to investing and supporting you in your professional development and we have developed a range of programs focused on fostering leadership, growth and development opportunities. We aim to promote continuous learning and individual skills development through on-the-job learning, self-guided professional development courses and certifications. You'll be assigned a dedicated coach to mentor, guide and support you through regular coaching sessions and serve as an advocate for your professional growth. As you progress through your career at FTI Consulting, we offer tailored programs for critical professional milestones to ensure you are prepared and empowered to take on your next role. What You Will Need to Succeed Basic Qualifications: * 5+ years overall experience in engagement management, including billing and collections, in a law firm or other professional services environment. * Excellent working knowledge of PC and network environments and advanced knowledge of Excel. * Ability to travel to clients and FTI office(s) as needed. * Applicants must be currently authorized to work in the United States on a full-time basis; the employer will not sponsor applicants for work visas. Preferred Skills * BS/BA degree. Total Wellbeing Our goal is to support the wellbeing of you and your families-physically, emotionally, and financially. We offer comprehensive benefits such as the following: * Competitive total compensation, including bonus earning potential * Full package of benefits plans, including medical, dental, and vision coverage along with life and disability insurance * Generous paid time off and holidays * Company matched 401(k) retirement savings plan * Potential for flexible work arrangements * Generous paid parental leave with available planning tools, virtual expert coaching services and flex return support. * Family care benefits, including back-up child/elder care * Employee wellness platform * Employee recognition programs * Paid time off for volunteering in your community * Corporate matching for charitable donations most important to you * Make an impact in our communities through company sponsored pro bono work * Professional development and certification programs * Free in-office snacks and drinks * Free smartphone and cellular plan (if applicable) * FTI Perks & Discounts at retailers and businesses * Upscale offices close to public transportation About FTI Consulting FTI Consulting, Inc. is the leading global expert firm for organizations facing crisis and transformation, with more than 7,900 employees located in 32 countries and territories. Our broad and diverse bench of award-winning experts advise their clients when they are facing their most significant opportunities and challenges. The Company generated $3.49 billion in revenues during fiscal year 2023. In certain jurisdictions, FTI Consulting's services are provided through distinct legal entities that are separately capitalized and independently managed. FTI Consulting is publicly traded on the New York Stock Exchange. For more information, visit ********************* and connect with us on Instagram and LinkedIn. FTI Consulting is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law, ordinance, or regulation. Compensation Disclosure: Actual compensation is determined based on a wide array of relevant factors including market considerations, business needs, and an individual's location, skills, level of experience, and qualifications. Additional Information * Job Family/Level: Core Operations Level 2 - Tier 1 * Citizenship Status Accepted: Not Applicable * Exempt or Non-Exempt?: Exempt Compensation * Minimum Pay: 72500 * Maximum Pay: 137000

Job DescriptionBenefits: 401(k) 401(k) matching Dental insurance Free food & snacks Free uniforms Health insurance Training & development Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking a motivated and outgoing Office Coordinator to join our team. In this role, you will provide a variety of clerical and administrative support to our employees, ensuring the office runs smoothly and efficiently. Your responsibilities will include answering phone calls and greeting visitors, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Develop, update, and maintain relevant office procedures Create and maintain an organized filing system Greet and assist clients as they arrive Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Perform basic bookkeeping activities Contribute to company reports Address and resolve customer concerns with a professional attitude Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Office Coordinator or in a similar position Understanding of basic bookkeeping principles Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects Proficient in Microsoft Products and willingness to learn other tech products inorder to streamline all office work

The Program Administrator (WCC) serves a mission-critical role within the office of Accessibility Services under the general supervision of the Director of Guidance. The incumbent will serve as the Associate Director of Accessibility Services, by providing administrative leadership, management, and supervision for the office dedicated to providing students with accommodations and support. The position maintains a college-wide orientation in supporting students' educational access and planning, with a focus on student persistence, retention, and on-time completion or transfer. The incumbent will have clear knowledge of federal, state, and local policies for students with disabilities. The successful candidate: * Plans, implements, and evaluates assigned Accessibility Services programs and coordinates operations with other programs or agencies to ensure effective services and achievement of established goals * Consults with federal, state, and local agencies and prepares annual reports as required for all grant related activities * Consults with funding sources to identify funds for projects, assistive technology tools, and additional staffing support * Conducts interviews with prospective students, examines records, recommendations, and other materials pertaining to Accessibility Services students' enrollment, retention, and completion * Participates in conferences, community meetings, seminars, professional, and departmental meetings. * Interacts with College administration, faculty, and students in developing and implementing strategic projects and initiatives for students with disabilities * Provides technical assistance to staff in program and service areas to provide timely and reasonable accommodations * Monitors annual budget and grant budgets * Plans, coordinates, and evaluates the work of counselors, student workers, and support staff. * Hires and evaluates the work of adjunct counselors in Accessibility Services and coordinates all scheduling for the office. * Prepares, reviews, and analyzes periodic reports to evaluate progress toward programmatic goals and objectives to assess efficiency of services * Keeps abreast of developments in program areas and in the field of special education * Fosters collaborative working relationships with faculty, staff and students in support of student success initiatives for students with documented disabilities * Fosters campus-wide communication with administrators, faculty, and staff to raise awareness and clarify the role of Accessibility Services, its practices and policies in accordance with ADA and other appropriate laws. * Supports a culture of assessment through the tracking, collection, reporting and analysis of services for continuous improvement. Shares results with Student Affairs and relevant members of the campus community. * Uses computer applications or other automated systems such as spreadsheets, word processing, calendar, email, Accommodate, and database software in performing work assignments * May perform other incidental tasks as needed Requirements: REQUIRED QUALIFICATIONS: The successful candidate must have a Bachelor's Degree and either: (a) Three years' experience in the field of education, educational administration or analyses of customer needs, program operations, marketing or customer services; or (b) Satisfactory completion of 30 credits toward a Master's degree may be substituted for each year of the experience as defined in (a). The successful candidate must also possess thorough knowledge of counseling techniques and psychological evaluation techniques; thorough knowledge of the subject matter; ability to plan and supervise the work of others; ability to communicate effectively, both orally and in writing; and the ability to establish and maintain effective faculty, student, and administrator relationships. All candidates must have evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and evidence of equity-minded practice. PREFERRED QUALIFICATIONS: It is preferred that the successful candidate possess: * A Master's Degree or higher. * Understanding, knowledge, and experience providing leadership for effective practices in accessibility services, or best practices for student success and retention, preferably in the community college sector. * Ability to collect, analyze, interpret, and present data. * Competence in the usage of PeopleSoft, Accommodate, Degree Works, Starfish, Bright Space, and Microsoft Office products. * Highly developed problem solving and conflict resolution skills. * A strong interest in building cooperative relationships. * Demonstrated ability to manage budgets and comprehensive departmental operations. * Bilingual verbal and written fluency. Additional Information: POSITION EFFECTIVE: The position will remain open until filled. SALARY & BENEFITS: The starting salary for this position is $88,070. Additional compensation with seniority steps maximize at a salary of $116,892. Benefits include comprehensive health coverage, a choice of defined benefit or defined contribution pension plan, generous leave benefits, and access to tax sheltered annuities and a deferred compensation plan. WORK SCHEDULE: The work schedule is Monday - Friday, 9 am - 5 pm. Some evening and weekend hours might be required with ample notice. This is an on-campus position. Application Instructions: Applicants must apply online by submitting a letter expressing interest in this position, a resume/CV, and contact information for three professional references. You must be legally eligible to work in the United States at the time of hire. Please login to: *********************************************** in order to check/edit your profile or to upload additional documents. The review of candidates will begin immediately and continue until the position is filled. Westchester Community College provides accessible, high quality and affordable education to meet the needs of our diverse community. We are committed to student success, academic excellence, workforce development, economic development and lifelong learning. The College will provide equal opportunity in all of its employment practices to all persons without unlawful discrimination on the basis of political affiliation, age, race, color, national origin, ancestry, citizenship, genetic information, religion, disability, sex, sexual orientation, gender identity, gender expression, marital status, parental status, pregnancy, arrest or conviction record, membership in any reserve component of the armed forces, or use or non-use of lawful products off College premises during nonworking hours, or any other status protected by applicable state or federal law.

The Administrative Support Specialist duties and responsibilities include providing administrative support to ensure efficiency in high priority task completion for the Billing & Collections Department. Familiar with a variety of Billing/Collection Dept practices and established procedures. DUTIES & RESPONSIBILITIES Completes and submits daily outgoing mail. Strong written & verbal communication skills. Responsible for daily fax submission of Insurance Claims Collate and prepare daily Patient Invoices, Insurance Claims, EOB, PCR's, etc Manage and maintain assigned workflows daily. Ability to work individually or part of a team to meet established goals Ability to research patient accounts via Monte Epic website Documentation & filing of applicable Hospital Face sheets. Perform other tasks or special projects as assigned by Management. Run daily productive reports/templates for submission at end of shift. Responsible for assigned projects that require attention to detail and adherence to timely completion. Promotes, develops, and fosters the mission, vision, and values of Empress Ambulance Services QUALIFICATIONS Minimum of High School Diploma Previous Administrative experience required Ability to prioritize, multi-task and meet deadlines. Detail oriented and coachable. Problem solving and decision-making skills. Ability to document and analyze work. Ability to demonstrate enthusiasm, initiative and pride in work. Ability to interpret, understand, follow and communicate instructions. PHYSICAL REQUIREMENTS Possess the ability to hear, see, and have full range of motion. Ability to sit for extensive periods of time.

Soar With Us! Dassault Falcon Jet proudly provides competitive pay, quality benefits, and programs that support your career advancement and personal development. Our benefits are designed to support you and your family's health and wellbeing, help you secure a strong financial future, and empower you to be successful in all aspects of your work and life. We are committed to finding the best, brightest, and most dedicated individuals in the aviation industry. Our employees are the key to our success. Soar with us! Why Join Us? Impactful Work: Your expertise will directly contribute to the safety and efficiency of our operations. Growth Opportunities: We support your professional development and offer opportunities for advancement. Collaborative Environment: Work with a team of dedicated professionals who are passionate about aviation. Ready to soar with us? Apply now and be a part of our mission to support the world's greatest business jets! JOB SUMMARY: Under the direction of the Data Manager, the Aircraft Maintenance Programs Administrator is responsible for the daily administration, maintenance and customer support functions of Dassault Falcon Maintenance-related programs. This role supports two core OEM programs: OCIP (Optimized Continuous Inspection Program): An alternative to Chapter 5 scheduled inspections. The Administrator will assist operators in understanding task intervals, interpreting aircraft maintenance program requirements and support block-based inspection methodology approved for Dassault aircraft. CATS (Computerized Aircraft Troubleshooting System): Dassault centralized troubleshooting database, used by customers to identify and resolve aircraft symptoms. The administrator will work closely with engineering and Technical Support teams to maintain an accurate symptom-to-solution library. The Aircraft Maintenance Programs Administrator will also manage aircraft maintenance data reporting, coordinate basic technical data exchanges with the aircraft OEM, support the technical documentation sales team with subscription renewals, deliver customer presentations and demonstrations. This position requires strong communication skills, aviation maintenance-program understanding, and the ability to translate technical concepts clearly to customers and internal stakeholders. MINIMUM REQUIRED QUALIFICATIONS: * Four Year College Degree in Aviation Management, Maintenance Management, Aviation Business Administration or related field; equivalent aircraft maintenance experience may be considered * 3+ years of aviation maintenance-planning experience, including understanding of ATA Chapter 5 time-limits, scheduled maintenance concepts or inspection program logic. * Working knowledge of aircraft troubleshooting principles, such as MEL, AMM, Fault Isolation or experience as an A&P technician or equivalent maintenance role. * Ability to interpret technical documentation (AMM, MPD, Service Bulletins) and translate into guidance for customers * Familiarity with maintenance-tracking or MRO software systems such as CAMP. Corridor, Traxxall, Veryon tracking) * Strong analytical and organizational skills, including basic proficiency in Excel for Reporting, trend tracking and data verification. * Ability to communicate effectively with internal and external customers in a professional manner ADDITIONAL DESIRED QUALIFICATIONS: * Experience supporting Dassault Falcon aircraft * Familiarity with CRM (Customer Relationship Management tools and communication platforms like Teams and SharePoint. * FAA Airframe and Power plant Certificate (A&P) * 5 Years' experience with maintenance and troubleshooting on Falcon Jet Aircraft * Advanced computer skills especially Microsoft Office products * Experience in public speaking PHYSICAL DEMANDS AND WORKING ENVIRONMENT: * Office environment * Use of personal computer required * Some travel may be required The compensation for this position typically falls between $94,000 and $119,000 per year. This position is or is not eligible for overtime. Note: the final compensation offered to a successful candidate will depend on several factors that may include but are not limited to the type and years of relevant experience, Falcon-specific experience, relevant education/certifications, geographic location, and shift. Our total compensation package also offers comprehensive healthcare coverage (Medical/Prescription, Dental, Vision), HSA and FSA options, 401k Plan with Company Match, Life Insurance, Disability Benefits, Supplemental Insurance, Group Legal, Paid Time Off, Tuition Reimbursement, Employee Discounts and much more. We are committed to finding the best, brightest and most dedicated individuals in the aviation industry. Our employees are the key to our success. Soar with us.