Office manager/office coordinator vs administrative office specialist

The differences between office managers/office coordinator and administrative office specialists can be seen in a few details. Each job has different responsibilities and duties. While it typically takes 4-6 years to become an office manager/office coordinator, becoming an administrative office specialist takes usually requires 1-2 years. Additionally, an office manager/office coordinator has an average salary of $44,616, which is higher than the $35,177 average annual salary of an administrative office specialist.

The top three skills for an office manager/office coordinator include customer service, financial reports and office equipment. The most important skills for an administrative office specialist are customer service, data entry, and word processing.

Office manager/office coordinator vs administrative office specialist overview

	Office Manager/Office Coordinator	Administrative Office Specialist
Yearly salary	$44,616	$35,177
Hourly rate	$21.45	$16.91
Growth rate	-8%	-8%
Number of jobs	63,703	96,945
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 40%	Bachelor's Degree, 47%
Average age	47	50
Years of experience	6	2

What does an office manager/office coordinator do?

An office manager/office coordinator is responsible for managing daily administrative tasks and monitoring workflow processes to ensure maximum productivity on meeting client deadlines and maintaining customer satisfaction. Office managers/office coordinators respond to customers' inquiries and concerns, manage records accurately, assist the marketing department on promoting brand image, develop strategic procedures, and identify business opportunities to grow revenues and increase profitability. An office manager/office coordinator must have excellent communication and organization skills to perform various duties in supporting business operations.

What does an administrative office specialist do?

An administrative office specialist helps offices to run efficiently and smoothly by performing clerical support tasks. Their responsibilities often include preparing and processing documents, arranging meetings and appointments, monitoring the budgets and expenditures, answering calls and correspondence, handling the inventory and procurement of office supplies, and developing strategies to optimize office operations. They may also address issues and concerns, resolving them promptly and professionally. Furthermore, as an administrative office specialist, it is essential to coordinate staff, all while implementing the company's policies and regulations.

Office manager/office coordinator vs administrative office specialist salary

Office managers/office coordinator and administrative office specialists have different pay scales, as shown below.

	Office Manager/Office Coordinator	Administrative Office Specialist
Average salary	$44,616	$35,177
Salary range	Between $33,000 And $59,000	Between $28,000 And $43,000
Highest paying City	-	Seattle, WA
Highest paying state	-	Alaska
Best paying company	-	University of California, Berkeley
Best paying industry	-	Technology

Differences between office manager/office coordinator and administrative office specialist education

There are a few differences between an office manager/office coordinator and an administrative office specialist in terms of educational background:

	Office Manager/Office Coordinator	Administrative Office Specialist
Most common degree	Bachelor's Degree, 40%	Bachelor's Degree, 47%
Most common major	Business	Business
Most common college	California State University - Bakersfield	Western Carolina University

Office manager/office coordinator vs administrative office specialist demographics

Here are the differences between office managers/office coordinator' and administrative office specialists' demographics:

	Office Manager/Office Coordinator	Administrative Office Specialist
Average age	47	50
Gender ratio	Male, 8.8% Female, 91.2%	Male, 14.3% Female, 85.7%
Race ratio	Black or African American, 10.6% Unknown, 4.7% Hispanic or Latino, 18.6% Asian, 5.2% White, 60.2% American Indian and Alaska Native, 0.6%	Black or African American, 10.2% Unknown, 3.9% Hispanic or Latino, 15.0% Asian, 4.0% White, 66.2% American Indian and Alaska Native, 0.7%
LGBT Percentage	8%	6%

Differences between office manager/office coordinator and administrative office specialist duties and responsibilities

Office manager/office coordinator example responsibilities.

Manage production of an RFP to source $60m in software and services and manage a subset of the subsequent implementation.
Process weekly payroll through QuickBooks and conduct bank account reconciliation.
Establish a QuickBooks accounting system to reflect accurate financial records and streamline productivity.
Create PowerPoint presentations used for business development, organize files, develop spreadsheets, fax reports and scan documents.
Generate bi-weekly payroll, along with reconciling monthly summaries, calculating payroll tax liabilities and preparing quarterly tax reports.
Maintain tenant lease files, monthly tenant billing, A/R, A/P, office supply inventory.

Administrative office specialist example responsibilities.

Participate in committee meetings by preparing minutes and presentation summaries, planning meeting agendas, and organizing and managing meeting logistics.
Develop PowerPoint presentations for seminars and workshops.
Prepare briefings for senior level management using Microsoft PowerPoint.
Prepare bi-weekly payroll reports and special cost analyses and forecasting.
Coordinate accessibility into main office building along with identification badge and process direct deposit via state guidelines for payroll.
Coordinate travel arrangements in DTS; schedule mode of transportation, prepare trip folders, arrange lodging reservations and develop itineraries.

Office manager/office coordinator vs administrative office specialist skills

Common office manager/office coordinator skills

Customer Service, 18%
Financial Reports, 9%
Office Equipment, 5%
Appointment Scheduling, 4%
Office Operations, 4%
Travel Arrangements, 3%

Common administrative office specialist skills

Customer Service, 27%
Data Entry, 8%
Word Processing, 6%
Payroll, 3%
PowerPoint, 3%
Phone Calls, 3%

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Office and Administrative Industry
Office Manager/Office Coordinator
Office Manager/Office Coordinator vs Administrative Office Specialist

Updated January 8, 2025

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