Office manager/office coordinator vs administrator secretary

The differences between office managers/office coordinator and administrator secretaries can be seen in a few details. Each job has different responsibilities and duties. While it typically takes 4-6 years to become an office manager/office coordinator, becoming an administrator secretary takes usually requires 1-2 years. Additionally, an office manager/office coordinator has an average salary of $44,616, which is higher than the $34,336 average annual salary of an administrator secretary.

The top three skills for an office manager/office coordinator include customer service, financial reports and office equipment. The most important skills for an administrator secretary are patients, routine correspondence, and customer service.

Office manager/office coordinator vs administrator secretary overview

	Office Manager/Office Coordinator	Administrator Secretary
Yearly salary	$44,616	$34,336
Hourly rate	$21.45	$16.51
Growth rate	-8%	-8%
Number of jobs	63,703	99,520
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 40%	Bachelor's Degree, 37%
Average age	47	50
Years of experience	6	2

What does an office manager/office coordinator do?

An office manager/office coordinator is responsible for managing daily administrative tasks and monitoring workflow processes to ensure maximum productivity on meeting client deadlines and maintaining customer satisfaction. Office managers/office coordinators respond to customers' inquiries and concerns, manage records accurately, assist the marketing department on promoting brand image, develop strategic procedures, and identify business opportunities to grow revenues and increase profitability. An office manager/office coordinator must have excellent communication and organization skills to perform various duties in supporting business operations.

What does an administrator secretary do?

Administrator secretaries are assistants to managers or higher officers in charge of administrative tasks. Their responsibilities include liaising with an organization's internal departments and in communicating with the general public. They make arrangements and scheduling of meetings, events, and appointments. Sometimes, they assume tasks in clerical and administrative nature. It is also part of their job to work hand-in-hand with executives, managers, and any other personnel in corporations.

Office manager/office coordinator vs administrator secretary salary

Office managers/office coordinator and administrator secretaries have different pay scales, as shown below.

	Office Manager/Office Coordinator	Administrator Secretary
Average salary	$44,616	$34,336
Salary range	Between $33,000 And $59,000	Between $25,000 And $46,000
Highest paying City	-	Urban Honolulu, HI
Highest paying state	-	Hawaii
Best paying company	-	Deloitte
Best paying industry	-	Manufacturing

Differences between office manager/office coordinator and administrator secretary education

There are a few differences between an office manager/office coordinator and an administrator secretary in terms of educational background:

	Office Manager/Office Coordinator	Administrator Secretary
Most common degree	Bachelor's Degree, 40%	Bachelor's Degree, 37%
Most common major	Business	Business
Most common college	California State University - Bakersfield	Western Carolina University

Office manager/office coordinator vs administrator secretary demographics

Here are the differences between office managers/office coordinator' and administrator secretaries' demographics:

	Office Manager/Office Coordinator	Administrator Secretary
Average age	47	50
Gender ratio	Male, 8.8% Female, 91.2%	Male, 5.8% Female, 94.2%
Race ratio	Black or African American, 10.6% Unknown, 4.7% Hispanic or Latino, 18.6% Asian, 5.2% White, 60.2% American Indian and Alaska Native, 0.6%	Black or African American, 9.1% Unknown, 3.9% Hispanic or Latino, 15.9% Asian, 3.8% White, 66.6% American Indian and Alaska Native, 0.7%
LGBT Percentage	8%	6%

Differences between office manager/office coordinator and administrator secretary duties and responsibilities

Office manager/office coordinator example responsibilities.

Manage production of an RFP to source $60m in software and services and manage a subset of the subsequent implementation.
Process weekly payroll through QuickBooks and conduct bank account reconciliation.
Establish a QuickBooks accounting system to reflect accurate financial records and streamline productivity.
Create PowerPoint presentations used for business development, organize files, develop spreadsheets, fax reports and scan documents.
Generate bi-weekly payroll, along with reconciling monthly summaries, calculating payroll tax liabilities and preparing quarterly tax reports.
Maintain tenant lease files, monthly tenant billing, A/R, A/P, office supply inventory.

Administrator secretary example responsibilities.

Manage fireworks inventory through QuickBooks and process customer wholesale orders.
Maintain internal and external SharePoint team sites.
Proofread material for accuracy, correct punctuation, spelling and grammar.
Draft, proofread, and distribute correspondence, reports, and presentations.
Develop written and graphical reports to DoD personnel
Develop and recommend policy for implementation by the DoD.

Office manager/office coordinator vs administrator secretary skills

Common office manager/office coordinator skills

Customer Service, 18%
Financial Reports, 9%
Office Equipment, 5%
Appointment Scheduling, 4%
Office Operations, 4%
Travel Arrangements, 3%

Common administrator secretary skills

Patients, 10%
Routine Correspondence, 9%
Customer Service, 8%
Telephone Calls, 6%
Payroll, 6%
Office Procedures, 5%

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Office and Administrative Industry
Office Manager/Office Coordinator
Office Manager/Office Coordinator vs Administrator Secretary

Updated January 8, 2025

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