Operations coordinator jobs in La Grange, IL - 843 jobs

Why This Role Exists Ascendco is growing quickly, and our revenue operations need to scale with it. This role exists to bring structure, accuracy, and efficiency to our revenue engine. We're looking for a Revenue Operations Administrator who enjoys building systems that help sales teams move faster, leadership trust the data, and the business scale smoothly. If you like ownership, clean processes, and being the person who makes things work behind the scenes, this role is for you. What You'll Own: HubSpot & Revenue Systems Own HubSpot across Sales, Account Management, and Marketing Build and maintain pipelines, workflows, automations, and reports Create scalable processes for lead flow, deals, renewals, and expansion Ensure clean data and accurate reporting at all times Sales Enablement & Performance Reduce admin work through automation and process design Improve consistency in how deals are worked and advanced Support onboarding with documentation and playbooks Provide leadership real-time visibility into execution Metrics, Compensation & Reporting Build and maintain sales compensation plans and tracking Monitor pipeline health, conversion rates, and velocity Create executive dashboards and surface risks early Process & Cross-Functional Alignment Document SOPs, workflows, and revenue playbooks Align Sales, Marketing, and Account Management around shared goals Continuously refine processes as the company scales What We're Looking For 2-5 years in RevOps, Sales Ops, Marketing Ops, or CRM administration Deep, hands-on HubSpot experience (required) Strong systems thinker with high attention to detail Comfortable working cross-functionally and communicating with leadership Why Ascendco Ascendco is a healthcare technology company focused on bringing transparency, efficiency, and intelligence to complex clinical and operational environments.We value ownership, clear thinking, scalable systems, and people who raise the bar quietly. If you want to build and run the operational foundation behind a growing revenue engine, we'd love to hear from you. Location: Chicago Department: Client Solutions Reports to: Admin Leadership; high visibility with CEO

Business Unit: Rush Medical Center Hospital: Rush University Medical Center Department: Home Infusion Solutions Work Type: Full Time (Total FTE between 0. 9 and 1. 0) Shift: Shift 1 Work Schedule: 8 Hr (8:00:00 AM - 4:00:00 PM) Rush offers exceptional rewards and benefits learn more at our Rush benefits page ( Pay Range: $20.19 - $31.80 per hour Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush's anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case. *Summary* This Specialty Billing Representative is responsible for managing billing and accounts receivable for the specialty pharmacy service line, including transplant, oncology, cystic fibrosis, infertility, and pulmonary therapies. This role ensures accurate and timely billing across medical and pharmacy benefit plans while maintaining compliance with payer and regulatory requirements. The position verifies insurance eligibility, reviews benefits, prepares routine billing reports, and prepares and manages monthly patient and payer statements. The Specialty Billing Representative processes and follows up on claim denials, underpayments, and overpayments to ensure appropriate resolution and reimbursement, and assists the pharmacy with Medicare audit-related billing information and patient balance collections. *Responsibilities* * Prepares and submits medical claims weekly for Oncology, Infertility, Cystic Fibrosis, Transplant, and Pulmonary therapies. * Analyzes, resolves, and resubmits rejected or underpaid claims for payment. * Identifies trends and recommends process improvement opportunities that will result in DSO reduction, superior collection rate and intervals, and reduced bad debt. * Assists management with the training of new employees on all the outpatient pharmacy billing systems. * Assists management and new employees on coding issues, payor contracts, and collection policies. * Participates in special payer projects with management staff to ensure proper reimbursement per our contracts or patients' benefit levels. * Interacts with patients and insurance carriers to resolve outstanding claims issues. * Maintain a specified level of knowledge pertaining to new developments, requirements, and policies. * Provides guidance to the pharmacy manager to ensure financial targets are met. *Other Information* *Required Job Qualifications*: * Associate's degree from an accredited college or university. * Minimum 3 years' experience with specialty or home infusion pharmacy billing. * Minimum 1 year of Medicare (Part B) and Medicaid billing. * Knowledge of billing procedures for all commercial and governmental payors. * Knowledge of HCPC and ICD codes and maintains up-to-date professional knowledge of Medicare, Medicaid and insurance industry requirements for qualifying services. * Excellent verbal and written communication skills with the ability to effectively communicate with others in a professional and helpful manner. Demonstrates ability to adapt to a changing environment. * Possess the ability to work effectively with others as part of a team. * Good organizational and time management skills. *Preferred Job Qualifications:* * BA or BS degree from an accredited university * Minimum 2 years of experience as a pharmacy technician. * In lieu of minimum education requirements, a high school diploma (or equivalent) and at least 6 years of relevant job experience may be considered. With additional consideration given if the candidate has at least 2 years of Medicare (Part B) and Medicaid billing. *Physical Demands:* * Maintains a neat, professional appearance while in the work environment. Competencies: * Computer skills (e.g., Microsoft Office, Windows) * Copier and Fax machine efficiency * Other office equipment as necessary Disclaimer: The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Pride Health is hiring a Sterile Processing Coordinator to support our client's medical facility based in Elmhurst, IL. This is a 13-week contract job opportunity and a great way to start working with a top-tier healthcare organization! Job Summary: The Sterile Processing Coordinator oversees the day-to-day operations of sterile processing to ensure efficient workflow, regulatory compliance, and high-quality outcomes. This position leads a team of technicians to ensure that surgical instruments and equipment are cleaned, assembled, and sterilized according to standards, while maintaining a safe and productive work environment. Job Responsibilities: -Supervise sterile processing technicians and coordinate shift assignments to ensure adequate coverage and workflow. -Monitor the decontamination, assembly, sterilization, and distribution of surgical instruments. -Oversee compliance with ANSI/AAMI standards, IFUs, and internal SOPs. -Perform and review quality assurance audits and ensure documentation is complete and accurate. -Train and mentor SPD staff, supporting professional development and competencies. Skills: Required Skills & Experience: -Minimum of Three (3) years of sterile processing experience. -Two (2) or more years in a supervisory or leadership role in healthcare or manufacturing environments. -Strong leadership, organizational, and communication skills. -Knowledge of sterilization standards, OSHA regulations, and infection control practices. -Ability to multitask and work independently in a fast-paced environment. Education: Required Education: -High school diploma or equivalent. Preferred Education: -College degree or three-plus years of leadership experience. Required Certifications & Licensure: -Certification in sterile processing (CRCST). Preferred Certifications & Licensure: -Certification in sterile processing (CIS). -Healthcare leadership certification (HSPA-CHL). Additional Information: Location: Elmhurst, Illinois Schedule: 3rd Shift- 11:00 pm-7:30 am Pay Range: $30/Hr. to $35/Hr. Start: 01/12/2026 *Offered pay rate will be based on education, experience, and healthcare credentials. Interested? Apply now! About Pride Health As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics. Pride Global offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors.

Contel Inc is a Telecommunications company located in St Charles, IL that is a recognized leader in the Telecommunication and Communication installation industry, providing services throughout North America. Role Description This is a full-time on-site role of Warehouse Operations at Contel. The Warehouse Operations personnel are responsible but not limited to overseeing day-to-day warehouse operations, including inventory management with excel and databases, tool management, organizing stock, maintaining inventory levels, processing, packing, preparing packages for shipment, assemble/manufacture products, and organizational tasks. This role also requires collaboration with teams to maintain and improve warehouse processes. Qualifications Strong within Excel, Word, & Outlook Highschool diploma or equivalent required Experience in a warehouse environment, preferred Strong organizational and time management skills, with the ability to multitask and prioritize effectively Ability to work efficiently and accurately in a fast-paced environment with attention to detail Ability to work well in a team environment and demonstrate flexibility to adapt to changing operational needs Excellent verbal and written communication skills Ability to lift up to 50 lbs unassisted Ability to operate standard warehouse equipment, including pallet jacks, forklifts, hand trucks, etc Process, pack and prepare orders for shipment accurately Perform material handling activities such as receiving and appropriately packing, unpacking, and storing incoming shipments, materials, parts, and tools Communicate with Manager/Supervisor to perform job tasks in a timely manner Maintain a clean and orderly warehouse environment Fork Lift Certified is a plus Wiring Assembler Manufacture cable/harness products. Can read and interpret work Instructions, schematics, wire lists, and drawings. Ensures the quality of the hardware is maintained and company procedures are followed. Ensures work is done with completeness and accuracy. Provides regular communication to shop supervisor and company management on status and technical issues. Wiring Assembler Qualifications and Requirements No experience necessary. Will train Ability to read and interpret blueprints Ability to use measuring devices such as tape measures Ability to use basic hand tools such as cable cutters and crimpers Job Type: Full-time Pay: $23.00 per hour Expected hours: 40 per week Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance On-the-job training Paid time off Vision insurance Payment frequency: Paid weekly Schedule: 8 hour shift Day shift Monday to Friday No weekends Work Location: In person

Operations Associate-Bilingual Mandarin/English fluency required. We are seeking an Entry-Level Operations Support Specialist to join our operations team. This role is critical in ensuring smooth day-to-day logistics operations, supporting internal teams, and maintaining strong communication with clients and partners. Mandarin fluency is desired. as you will interact with Mandarin-speaking clients and vendors. Key Responsibilities Assist in coordinating shipments, tracking deliveries, and resolving operational issues. Communicate with clients, vendors, and internal teams to ensure timely and accurate information flow. Prepare and maintain documentation related to logistics operations (invoices, shipping documents, etc.). Monitor inventory and assist with order processing. Support the operations team with administrative tasks and data entry. Identify and escalate potential delays or issues to management promptly. Qualifications Fluent in Mandarin and English (spoken and written) desired, not required. Bachelor's degree in Business, Logistics, Supply Chain, or related field (or equivalent experience). Strong organizational skills and attention to detail. Excellent communication and problem-solving abilities. Proficiency in Microsoft Office Suite (Excel, Word, Outlook). Ability to work in a fast-paced environment and manage multiple priorities. Preferred Skills Previous internship or experience in logistics or operations is a plus. Familiarity with logistics software or ERP systems. Why Join Us? Opportunity to grow within a leading logistics company. Collaborative and supportive team environment. Competitive salary and benefits package. On-site, in the office 4 days a week as this offers the chance to immerse yourself in the energy of our headquarters, collaborate with the founder, and experience our new customer experience center. PeopleShare provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws. This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Job Posting Title Operations Administrator Reports to: TSP Operations/Administrator is responsible for providing administrative support to the Director of Fleet Maintenance, also helping drivers with scheduling their vehicle for repairs both on the phone and in person. Job description Key Duties and Responsibilities Responsibilities include but are not limited to: · Create Repair orders/ Service writer · Check for preventive maintenance services based on vehicle milage · Add additional jobs to the repair order that are found on vehicle inspections · Review and close invoices · Bill customers · Schedule mobile repair service as needed · Communicate with customers and other departments within the company Answering status updates regarding the trucks · Call dealers to check for warranty coverage / set up warrant repairs and appointments · Create daily status report list · Process vendor invoices/ PO's Skills and Requirements · Must have a minimum of 2 years' experience in an administrative role · Must have strong communication skills · Must be able to quickly resolve people's problems · Ability to maintain calm and professional in stressful situations · Excellent organizational and time-management skills · Strong oral and written communication skills · Proficient in Microsoft Office Suite Prior experience working in a truck or automotive repair shop and/or dealership environment. Strong understanding of shop operations, workflows, and industry standards. Ability to work effectively in a fast-paced, hands-on service environment. The above information on this description has been designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this job. This position is scheduled from 7:30 a.m. to 4:00 p.m., Monday through Friday. The hourly compensation range for this position is $23 to $30, based on experience and qualifications.

Our Client, a leading wealth management firm, is seeking an Insurance Operations Specialist to support our insurance operations. This role is essential for maintaining the operational backbone of our insurance processes, ensuring efficiency, accuracy, compliance, and exceptional customer service. The ideal candidate will have a strong understanding of insurance products. This opportunity offers hands-on experience and growth within the company. Our Client is dedicated to adopting new technologies and processes to deliver an outstanding client experience with superior outcomes. We have offices in Skokie and McHenry, IL, and offer a flexible hybrid schedule. Our Values · Do the Right Thing… Always · Innovative in Our Approach · Exceptional Service · Respectful to All · Always be Growing Primary Duties · Insurance Operations · Guide clients through the underwriting process for life, disability, long-term care, and annuities. · Provide support for servicing insurance products. · Manage policy changes and service requests, including premium payments, handling late payments, processing loans, and updating beneficiaries or titles. · Prepare insurance illustrations for both new and existing policies. · Assist in processing disability, long-term care, and death claims. · Collaborate with the investment and planning teams on insurance services when needed. · Requirements/Licensing · Extremely detail-oriented and organized, with the ability to manage multiple tasks effectively. · Team-oriented and collaborative. · Growth-minded individual, with a proactive approach to learning and professional development. · Strong oral and written communication skills for clear client and team interactions. · Familiarity with Microsoft Office Suite (Outlook, Excel, OneNote, Word) · Existing Life and Health insurance licenses preferred. If not licensed, expected to be licensed within the first 90 days of employment (company support provided for licensing preparation and exams).

We are partnering with a well-respected local commercial bank in Elgin, IL that is seeking an Operations Analyst to join its on-site team. This is an excellent opportunity for a banking professional who enjoys working in a close-knit environment and wants hands-on exposure to bank operations, regulatory reporting, and financial reporting at a community-focused institution. Key Responsibilities Support daily bank operations with a strong focus on accuracy, controls, and efficiency Prepare, review, and assist with Federal Reserve and other regulatory reporting Assist in the preparation and analysis of financial, operational, and management reports Partner with accounting, finance, and operations teams to ensure data integrity and compliance Identify opportunities to improve operational processes and reporting workflows Support internal audits, regulatory exams, and compliance-related requests Participate in special projects and ad hoc analysis as needed Qualifications 2-10 years of experience in banking or financial services Background in bank operations, regulatory reporting, or financial reporting Familiarity with FED reporting requirements Solid understanding of financial statements and banking data Strong attention to detail, analytical skills, and organizational abilities Comfortable working on-site in a collaborative, small-bank environment Additional Experience That's a Plus Prior accounting experience (public accounting or industry) Experience working at a commercial or community bank Exposure to regulatory exams or audits Advanced Excel or reporting system experience Why This Opportunity Join a highly regarded local bank with strong community roots On-site role within a close-knit team Broad, hands-on exposure across operations, reporting, and finance Stable organization with a collaborative and professional culture If you are interested in this opportunity or other banking opportunities we encourage you to apply today!

Administrative Coordinator $50,000 - $54,000 medical, dental, life, 401k, ltd, std, profit sharing, vacation days, sick days, holidays We are growing and need to hire an optimistic go-getter. We will give you carte blanche to grow this position around yourself... basic responsibilities will involve assisting with customer service and all things data related for an order once it has been received. This is a tight knit team and you will be trusted as the liaison for mission critical information exchange between the customer and the internal departments. Productively neurotic or neurotically productive? Either way, you would be a good fit for this fast paced project coordinating role within this unique corporate culture; year, is truly a place where you will hear the employees describe their careers as "rewarding", "challenging" and "fun" - all in the same sentence. A rare combination, but then again, this is no ordinary company! This position has a strong project oriented focus. Your critical thinking, natural intuitiveness and excellent communication skills along with the ability to self-motivate and thrive in the midst of an ever-changing atmosphere will be the catalyst for you to prosper in this career! recent college grads, administrative assistant, entry level or experienced customer service, and all self-motivated, project oriented, digital and brand channel manager, human resources, pro-active, ambitious go-getters please send you resume TODAY!!

Job Title: Administrative Coordinator Industry: Facilities & Property Management Support Compensation: $23.50-$25.00/hour Work Schedule: Monday-Friday, 8:30 AM-5:00 PM Hybrid schedule: In-office 3 days a week, 2 days remote Benefits: This position may be eligible for medical, dental, vision, and 401(k). About Our Client: Addison Group is hiring for our client, a well-established non-profit organization with a long-standing presence in Chicago. The organization is mission-driven, offers strong benefits, and is known for employee longevity, internal mobility, and a collaborative workplace culture. The office is centrally located in downtown Chicago with easy access to public transportation. Job Description: The Administrative Coordinator will provide administrative and operational support to a facilities-focused team that manages multiple properties and vendor relationships. This role plays a key part in coordinating contracts, assisting with vendor processes, and supporting meetings and events. The position is well-suited for a detail-oriented administrative professional who enjoys working across teams and managing multiple priorities. Key Responsibilities: Assist with coordinating vendor contracts and supporting the request-for-proposal (RFP) process, including document preparation and review Review and compare vendor submissions to support pricing, service, and compliance evaluations Serve as a point of contact for vendors and internal stakeholders to ensure timely follow-up and issue resolution Prepare summaries, tracking documents, and status updates related to active contracts and projects Provide general administrative support to leadership and facilities staff, including scheduling and correspondence Support invoice review and assist with resolving vendor billing discrepancies Assist with conference room scheduling and meeting logistics using an internal event management system Maintain accurate records while handling sensitive and confidential information Support organizational initiatives and special projects as needed Qualifications: 2-3+ years of experience in an administrative or coordination role Prior exposure to contract administration, facilities, property management, real estate, procurement, or event coordination preferred Strong proficiency in Microsoft Excel and working with spreadsheets Excellent organizational skills with high attention to detail Strong critical thinking and problem-solving abilities Comfortable managing multiple tasks and meeting deadlines Bachelor's degree not required; relevant professional experience is essential Ability to work within a mission-driven organization with cultural values Additional Details: Contract-to-hire opportunity Perks: Hybrid work schedule Collaborative and supportive team environment Opportunity for long-term growth within the organization Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

: The mission of the Vibration Institute is to provide practical information on evaluating machinery behavior and condition without commercial bias. The Institute offers programs that include education, training, and certification, as well as opportunities for exchanging technical knowledge, information, procedures, and data through meetings, publications, formal training, and networking. Role Description: We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. The ideal candidate will play a crucial role in supporting the Vibration Institute's operations by coordinating office functions and assisting with training, certification, and conference programs. This role strengthens member services and provides direct support to the Manager of Operations and staff. Key Responsibilities: Administrative & Office Support: • Provide comprehensive administrative support to the Manager of Operations and staff. • Coordinate and manage supply ordering for the office, training courses, and events. • Act as primary liaison with office vendors, including printer services, shipping providers, and building management. • Support membership functions such as mailings, webinars, and delivery of member benefits (e.g., magazine, technical resources, video library). • Process and maintain accurate records for store orders and manage online store inventory. • Perform database updates and maintenance as required. • Assist with special projects and initiatives as assigned. • Carry out additional administrative duties to ensure efficient office operations. Training & Certification Program Support: • Enter and maintain accurate data in the VI database for all customer and participant activities (domestic and international). • Assist in coordination of logistics for public training, corporate training, correspondence & online courses. • Assist in preparation and distribution of course materials, support documents and shipments in a timely manner. • Review, process, and maintain proctor database and certification records. • Assist with exam preparation, grading, proctor administration, certification issuance, and recertification requests. • Ensure quality control and consistency of all training and certification materials. • Scan, file, and archive all certification and training-related forms. • Cross-train to support both domestic and international program procedures. Conference & Committee Support: • Assist with administrative and logistical duties for the Annual Training Conference. • Support assigned Vibration Institute Committees as staff liaison as needed. Experience & Qualifications: Experience: • 2-4 years of administrative or office coordination experience, preferably in a nonprofit, association, or educational/training environment. • Experience supporting events, training programs, or certification activities strongly preferred. • Hands-on experience with databases or CRM systems (Association Management Systems a plus). • Demonstrated success in customer or member service roles, with strong communication skills. • Prior experience managing vendors, supplies, or office logistics is desirable. Skills: • Proven organizational and time management skills with strong attention to detail. • Exceptional written and verbal communication, with the ability to clearly convey ideas across diverse audiences. • Demonstrated ability to multitask, take initiative, and follow through in a fast-paced environment is required. • Must possess strong analytical and problem-solving skills with the ability to troubleshoot and resolve challenges as they arise. • Collaborative team player with ability to also work independently. Working Conditions: • Office-based with occasional travel (5-10%) • Ability to lift and carry up to 50 lbs. Compensation and Benefits: • Compensation is commensurate with experience and qualifications. • Health insurance, paid time off, retirement plan, professional development opportunities Application Process: Interested candidates should submit a resume and cover letter to ****************************. Applications will be reviewed on a rolling basis until the position is filled. References: Upon request

Salary Classification: Non-Exempt Reports to: Branch Manager At U S Federal Credit Union, the Operations team ensures seamless, secure, and efficient back-office support to protect our members and deliver superior service. We are proud to offer roles that contribute to a safe and compliant operating environment through diligent processing of ACH, wires, fraud disputes, and other critical functions. The Operations Specialist is responsible for performing essential back-office operations including ACH processing, wire transfers, dormant accounts, fraud, and other account maintenance. The role supports the credit union's internal and external service goals and works closely with frontline teams to ensure member needs are met. Key Responsibilities · Process ACH files, wire transfers, share drafts, ATM processing, and card transactions. · Reviews all new accounts to ensure compliance with required documentation, KYC/CIP and funding requirements · Handle daily incoming mail and process deposits, payments, address changes, name changes, and account closures. · Manage bill pay, remote deposit capture, certificate renewals, subpoenas, and power of attorney requests. · Assist with IRA administration and validate cross-departmental data entry. · Support handling of deceased member accounts and dormant accounts. · Work E-Oscar disputes and ensure timely credit bureau corrections. · Finalize wire approvals and provide expertise on fraud and dispute resolution. · Assist in ensuring compliance with Regulation E, D, NACHA, and other applicable rules. · May perform other duties related to general operations of the credit union. Qualifications: Required: · Minimum 2 years of experience in financial institution operations or back-office roles. · In-depth knowledge of ACH, wire transfers, fraud resolution, and compliance procedures. · Strong understanding of credit union regulations and operational risk management. · Excellent analytical, and organizational skills. · Strong collaboration and communication skills, especially cross-functionally. Preferred: · Experience working in a credit union or similar regulated financial institution · Knowledge of NCUA regulatory reporting requirements · Experience with credit union core systems Additional Expectations · Standard office environment, ability to sit for extended periods and perform tasks using a computer · Occasional travel may be required for training or audits We are an equal opportunity employer

Caravan Supply Chain Caravan Supply Chain is seeking an experienced LTL Specialist to support and manage Less-Than-Truckload (LTL) freight operations. This role requires hands-on experience with LTL carriers, a strong understanding of tariff-based pricing and accessorial structures, and the ability to communicate effectively with both customers and carrier partners. The ideal candidate is detail-oriented, proactive, and comfortable operating in a fast-paced transportation environment, balancing operational execution with high-touch customer service. Key Responsibilities Build, rate, and manage LTL shipments and multi-stop moves to optimize cost and service Communicate directly with customers to provide shipment updates, manage expectations, and resolve service issues Work closely with LTL carriers to schedule pickups, track freight, resolve delays, and manage claims or service failures Audit LTL freight bills to ensure accurate billing, correct classifications, accessorial charges, and tariff compliance Identify billing discrepancies and work with carriers to recover overcharges Understand and apply LTL tariff pricing, base rates, discounts, fuel surcharges, and accessorial fees Maintain accurate shipment data and documentation within the Transportation Management System (TMS) and internal tools Support customer on-site needs when required and represent Caravan Supply Chain professionally Collaborate with internal sales, operations, and management teams to improve service performance and cost efficiency Required Qualifications 3-5 years of experience working directly with LTL carriers or within LTL brokerage / 3PL operations Strong understanding of LTL services, transit times, and pricing structures, including tariff-based pricing Experience building and managing LTL shipments from pickup through delivery Proven experience auditing freight bills and resolving billing disputes Strong computer skills, including proficiency with transportation systems, spreadsheets, and standard office software Excellent verbal and written communication skills Ability to multitask, prioritize, and perform effectively in a fast-paced transportation environment Preferred Qualifications Experience working in a 3PL or non-asset-based logistics environment Familiarity with NMFC classifications, accessorial charges, and carrier contracts Customer-facing experience, including on-site operational support Strong problem-solving skills and attention to detail Work Environment & Culture Transportation-driven culture emphasizing accountability, responsiveness, and teamwork Fast-moving, results-oriented environment with direct exposure to customers and carrier partners Why Caravan Supply Chain Opportunity to join a growing, solutions-focused logistics organization Direct impact on customer satisfaction and cost optimization Collaborative team environment with room for growth and professional development Benefits at Caravan Supply Chain Inc. Paid Time Off (PTO) plus company holidays Comprehensive medical, dental, and vision coverage Company-paid short-term disability, life, and AD&D insurance Company-paid maternity and paternity leave 401(k) retirement plan

Logistics Coordinator Our client is a trusted partner in the Food/Service industry, connecting top professionals with opportunities to excel. They are committed to fostering innovation, sustainability, and operational excellence. They are seeking a highly organized and detail-oriented Logistics Coordinator to join their team. This role requires a proactive individual with strong problem-solving skills to oversee and manage daily logistics operations. The ideal candidate will thrive in a fast-paced environment, ensuring seamless coordination of inbound and outbound shipments while maintaining effective communication across departments. This Role Offers: A role with significant impact on the company's efficiency and growth. Competitive compensation and a comprehensive benefits package. A collaborative work environment that values innovation and leadership. Focus: Utilize the TMS system to monitor and manage daily inbound and outbound shipments, ensuring accurate tracking of estimated arrival times and in-warehouse dates. Maintain real-time updates in internal systems to support seamless logistics operations. Identify and report potential delivery disruptions, cost impacts, or failed loads to supervisors and managers, including delays, OS&D issues, and cross-dock scheduling conflicts. Manage lane rate negotiations using bidding software for spot quotes and departmental resources for RFPs, securing the most competitive rates. Facilitate clear and timely communication between operations, procurement teams, shippers, and branch locations to address shipment issues and delays. Generate and distribute daily, weekly, and monthly logistics reports to support operational decision-making. Prioritize tasks effectively based on operational impact, ensuring smooth coordination between logistics and procurement teams. Investigate and address systemic issues affecting delivery timelines, including carrier performance, vendor coordination, buyer communication, and branch loading/unloading inefficiencies. Skill Set: Strong ability to multitask and manage high-volume workloads in a fast-paced environment. Excellent written and verbal communication skills, with strong interpersonal abilities. Exceptional attention to detail and outstanding organizational skills. Proficiency in Microsoft Office, particularly Excel, with a solid understanding of data management. Strong analytical and problem-solving skills to identify and resolve logistical challenges. A proactive team player with the ability to collaborate effectively across departments. About Blue Signal: Blue Signal is an award-winning, executive search firm specializing in food & agriculture recruitment. Our food & agriculture recruiting team unites professionals in agribusiness, food processing, and agricultural technology with innovative companies. Learn more at bit.ly/40LrcFx

We are seeking a detail-oriented Logistics Coordinator to join our team at our Chicago manufacturing facility. In this role, you will manage the full lifecycle of shipments from order entry to final invoicing. We value a strong work ethic, organization, and adaptability over prior experience. We are willing to train a motivated individual who can take direction and work effectively in a fast-paced environment. Key Responsibilities Order Management: Enter high volumes of orders into the system with precision and accuracy. Shipment Execution: Schedule appointments, tender shipments to carriers, and ensure loads are covered efficiently. Lifecycle Management: Track and trace shipments, resolve transit issues, close loads in the system, and process final invoices for payment. International Logistics: Assist with import documentation including commercial invoices, packing slips, and customs documents for ocean and rail shipments. Driver Compliance: Manage administrative tasks for internal drivers such as maintaining insurance files and vehicle stickers. Communication: Maintain professional email and phone communication with carriers, freight forwarders, and internal teams. Problem Solving: Adapt strategies quickly when priorities change or carrier issues arise. Qualifications & Skills High School Diploma or equivalent required. Prior logistics experience is a plus but not necessary; full training is provided. Strong organizational skills with a focus on completing tasks efficiently. Ability to compose clear, professional business emails. Comfortable working in an environment with rapidly shifting priorities. Basic computer proficiency, specifically with Excel and data entry. Ability to follow instructions and work harmoniously in a small team. Work Environment & Physical Requirements Work is performed in a shared office located inside an active manufacturing plant near Midway Airport. Requires walking through the plant and climbing stairs to access the office daily. The employee parking lot is unpaved, so appropriate footwear is recommended.

OpenGov is the leader in AI and ERP solutions for local and state governments in the U.S. More than 2,000 cities, counties, state agencies, school districts, and special districts rely on the OpenGov Public Service Platform to operate efficiently, adapt to change, and strengthen the public trust. Category-leading products include enterprise asset management, procurement and contract management, accounting and budgeting, billing and revenue management, permitting and licensing, and transparency and open data. These solutions come together in the OpenGov ERP, allowing public sector organizations to focus on priorities and deliver maximum ROI with every dollar and decision in sync. Learn about OpenGov's mission to power more effective and accountable government and the vision of high-performance government for every community at OpenGov.com. Job Summary: The Commercial Operations Analyst I plays a critical role within the Commercial Operations team by providing foundational support for the deal desk and sales management functions. This position is integral to facilitating efficient deal execution and achieving team objectives through the management of pricing strategies, order forms, contract vehicles, and the coordination of deal progression to completion. Additionally, the role emphasizes driving process improvements, maintaining data integrity, and delivering actionable insights to inform strategic decision-making. Responsibilities: Assist in streamlining deal desk processes by collaborating with sales leadership, field teams, and operations to identify and resolve bottlenecks in deal execution. Manage the order management process by preparing order forms, managing quote approvals, ensuring alignment with cooperative contract vehicles, resellers, and distributors, and adhering to established guidelines. Perform pricing analyses under the guidance of senior team members, contributing to optimized deal structuring and alignment with financial metrics. Assist in the development and maintenance of dashboards and tools that enhance visibility into deal performance, ensuring data accuracy and alignment with team objectives. Ensure compliance with standard booking metrics through accurate deal data review and adherence to revenue recognition guidelines. Contribute to the identification of process improvement opportunities within the commercial operations workflow to support scaling efforts. Maintain CRM (Salesforce) data integrity, ensuring accurate and consistent information across sales and operations systems. Provide routine analysis and reporting to support deal desk operations and address specific ad hoc requests from sales management or leadership. Requirements and Preferred Experience: Bachelor's degree in Business, Finance, Accounting, or a related discipline is required. A minimum of 2 years of experience in deal desk operations, sales operations, finance, or a related field is preferred. Relevant internships or academic projects may be considered. Familiarity with B2B SaaS deal structures or similar environments is preferred. Strong problem-solving skills, with a focus on learning and applying established guidelines to resolve routine challenges. Curiosity about emerging technologies, including artificial intelligence (AI), and their potential to improve operation processes and decision-making. Ability to adapt to a fast-paced environment and manage evolving priorities with guidance from the manager. Clear written and verbal communication skills to articulate findings (e.g., pricing and deal structures) and collaborate effectively within the team. Proficiency in Google Suite (or Microsoft 365) and basic knowledge of Salesforce or other CRM systems is preferred. Familiarity with operational tools (e.g., CPQ, Tableau, Outreach) and quoting tools is highly preferred. Compensation: Chicago, IL: $65,000 - $78,000 On target ranges above include base plus a portion of variable compensation that is earned based on company and individual performance. The final compensation will be determined by a number of factors such as qualifications, expertise, and the candidate's geographical location. Why OpenGov? A Mission That Matters. At OpenGov, public service is personal. We are passionate about our mission to power more effective and accountable government. Government that operates efficiently, adapts to change, and strengthens public trust. Some people say this is boring. We think it's the core of our democracy. Opportunity to Innovate The next great wave of innovation is unfolding with AI, and it will impact everything-from the way we work to the way governments interact with their residents. Join a trusted team with the passion, technology, and expertise to drive innovation and bring AI to local government. We've touched 2,000 communities so far, and we're just getting started. A Team of Passionate, Driven People This isn't your typical 9-to-5 job; we operate in a fast-paced, results-driven environment where impact matters more than simply clocking in and out. Our global team of 800+ employees is united in our commitment to challenge the status quo. OpenGov is headquartered in San Francisco and has offices in Atlanta, Boston, Buenos Aires, Chicago, Dubuque, Plano, and Pune. A Place to Make Your Mark We pride ourselves on our performance-based culture, where every employee is encouraged to jump in head-first and take action to help us improve. If you have a great idea, we want to hear it. Excellent performance is recognized and rewarded, and we love to promote from within. Compensation Range: $65K - $78K Apply for this Job

This is a hybrid position requiring in-office presence on Tuesdays and Wednesdays. The office is located in downtown Chicago (Streeterville). The Coordinator serves as a key frontline representative within the AOA's Member Services Department, responsible for supporting both general member inquiries and Continuing Medical Education (CME)-related services. This role provides exceptional customer service across all externally facing member/customer touchpoints-including phone, email, and web-and ensures accurate data entry and integrity for member accounts and physician profiles. The position requires a customer-first attitude, adaptability, technical proficiency, and the ability to navigate complex databases while meeting department performance goals. ESSENTIAL FUNCTIONS Serve as the initial point of contact for all member and CME-related inquiries via phone, email, web form, and other platforms. Provide support for physician profile and CME data requests, including credentialing information and CME credit reporting. Handle financial transactions, including membership dues payments, credits, corrections, and follow-up on outstanding invoices. Record and document all customer interactions, issue details, and resolutions in the CRM system. Ensure high data integrity in member records, CME records, and other AOA databases. Perform member outreach for retention, recruitment, and outstanding CME or membership issues. Utilize AOA's suite of applications, including Fonteva CRM (Salesforce), Learning Management Systems (LMS), Outlook, and Call Center tools. Upsell and cross-sell AOA products and services relevant to customer needs. Monitor and contribute to updates of standard operating procedures for CME and member support workflows. Identify trends in customer feedback and recommend process improvements. Stay current on all AOA membership, CME policies, programs, and service offerings. Collaborate with internal departments to ensure accurate member and CME support. Assist with projects and department-wide initiatives as assigned. Resolve escalated or complex issues in coordination with management. Learn and implement new system features or procedures as introduced. MINIMUM QUALIFICATIONS Education: High school diploma or GED required. Bachelor's degree preferred. Experience: 1-3 years in customer service, administrative support, or operational role-preferably in a healthcare or association setting. Call center or high-volume support experience is a plus SPECIAL SKILLS / EQUIPMENT Strong commitment to customer satisfaction with a positive and professional demeanor. Excellent verbal and written communication skills. Ability to multitask, prioritize, and meet deadlines in a fast-paced environment. Sound judgment and problem-solving skills. Strong organizational and time management capabilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Familiarity with association management software and Salesforce CRM is highly desirable. Ability to work independently and collaboratively as part of a team PHYSICAL, MENTAL DEMANDS / WORKING ENVIRONMENT Physical: Sitting: 90% Standing/Walking: 10% Lifting: Minimal, under 20 lbs Vision: Frequent use of computer and phone Mental: High-pressure, deadline-driven work environment Ability to manage multiple tasks and adapt to changing priorities Environment: Hybrid work model Typical office environment ABOUT THE AOA Serving as the professional family for more than 197,000 osteopathic physicians (DOs) and osteopathic medical students, the American Osteopathic Association (AOA) promotes public health and encourages scientific research. As the primary certifying body for DOs, accrediting agency for osteopathic medical schools, and a recognized authority for hospital accreditation, the AOA plays a pivotal role in the U.S. healthcare system. This role is critical to AOA's success and requires a combination of professionalism, responsiveness, and a collaborative spirit. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. American Osteopathic Association is unable to sponsor work visas at this time.

We are seeking a detail-oriented and reliable individual to support our watch repair and shipping operations. This role focuses on processing repairs, assisting with parts and special orders, and ensuring shipments are handled accurately and on time. The ideal candidate will be organized, proactive, and comfortable working with multiple brands and systems. Responsibilities Order & Parts Support Assist sales associates with inquiries related to parts, straps, links, and availability. Place special and part orders across multiple brands (Rolex/Tudor, Patek, Breitling, Tag Heuer, Cartier, etc.). Research parts, pricing, and strap lengths using brand portals. Receive incoming parts (straps, buckles, links, gaskets, bracelets) and help process them for SKU assignment. Prepare and organize invoices and paperwork for processing. Repair Processing & Shipping Receive and log watch repairs across 30+ luxury brands. Prepare watches for shipment, ensuring correct tagging, packaging, and documentation. Process shipments using Zing or coordinate pickups with Malca when needed. Follow specific brand requirements (e.g., Rolex WSC access, Patek Salesforce processing). Monitor and restock shipping supplies to ensure packaging accuracy and safety. Client & Store Communication Assist with sending repair estimates to clients via email, phone, or podium for approval. Update repair/job tickets in Crystal once client approvals are received. Communicate with sales associates regarding repair statuses, order updates, and estimated timelines. Support client services with strap orders and watch intake questions. Help with transfers of jobs and parts between stores. Tracking & Documentation Enter service costs into Crystal and maintain accurate records in Google Sheets. Process paperwork when watches return from service and prepare them for client pickup or store transfer. Assist with logging invoices and maintaining organized records for parts and repairs. Qualifications Prior experience in shipping, logistics, or retail operations preferred. Strong attention to detail and accuracy. Ability to multitask in a fast-paced environment. Comfortable using tracking systems, spreadsheets, and brand portals (training provided). Excellent communication and organizational skills.

FTZ Administration & Duty Drawback Support Coordinator The FTZ Administration & Duty Drawback Support Coordinator provides essential operational and administrative support for the company's daily Foreign Trade Zone (FTZ) and Duty Drawback programs. This role is crucial for maintaining audit-ready documentation, coordinating with external brokers, and ensuring compliance with U.S. Customs and Border Protection (CBP) regulations across all import and drawback functions. Key Responsibilities Duty Drawback Operations The coordinator will assist the Drawback Specialist with the daily execution and sustainment of the duty drawback program: Claim Documentation: Collect, organize, and match all required source documentation for drawback claims, including import entry summaries, commercial invoices, export documentation (EEI), and bills of lading. Broker Coordination: Serve as the primary operational contact for the Customs Broker, focusing on data coordination and secure electronic transfer of validated claim data for submission via ACE. Recordkeeping: Maintain a comprehensive, audit-ready archive of all drawback claim files, ensuring quick retrieval and substantiation for internal or CBP review. Reporting: Track the status of all filed claims (e.g., pending review, liquidated, paid) and provide weekly progress reports on recovery amounts to the manager. Discrepancy Resolution: Collaborate with customs brokers, freight forwarders, and internal finance teams to resolve documentation and data discrepancies necessary for timely claim completion. Foreign Trade Zone (FTZ) Administration The coordinator provides daily administrative support and coordination for all FTZ activities: Admissions: Prepare and assist with the filing of accurate e214 Admissions with CBP for all incoming foreign merchandise, ensuring timely system entry and physical segregation within the Zone. Inventory Control: Assist the Manager in daily inventory reconciliation between the FTZ Inventory Control and Recordkeeping System (ICRS) and the Warehouse Management System (WMS), immediately flagging any discrepancies. Withdrawals: Prepare the necessary documentation and data for weekly CBP Form 7501 Withdrawals for consumption, verifying goods are correctly classified and valued prior to the Manager's final review and submission. Procedural Adherence: Monitor warehouse operations to ensure all staff strictly follow established FTZ procedures (e.g., proper signage, secure movement) and report compliance gaps. Audit Support: Coordinate and assist with the annual physical inventory count and help gather required documentation for the FTZ Manager's Annual Report and external audits. Compliance Support & Ad-Hoc Import Data The coordinator provides supporting assistance to the Trade Compliance Manager for specialized import functions: HTS Classification Support: Gather documentation and conduct research to support HTS classification assignments, applying the General Rules of Interpretation (GRI) and relevant Section/Chapter Notes for Manager review. Tariff & Duty Documentation: Collect and organize data necessary for researching applicable duty rates and special tariff provisions (e.g., Section 301). This includes providing validated entry documentation and CBP Form 7501 substantiation to clients for cost recovery related to special tariffs. Country of Origin (COO) Support: Prepare supporting documentation for COO determinations, utilizing "substantial transformation" rules for goods entering the FTZ or imported directly. Import Documentation Assistance: Assist in the review of commercial invoices and entry documentation provided by suppliers and brokers for compliance with U.S. import regulations. Required Skills & Qualifications Experience: 3-5 years of relevant experience in logistics, global trade compliance, or a related administrative support role. Technical Knowledge: Foundational understanding of the U.S. Harmonized Tariff Schedule (HTS) and the ability to interpret CBP regulations (Title 19, CFR). Software Proficiency: Experience with trade management software (e.g., FTZ systems, Drawback systems) and strong proficiency in Microsoft Excel. Education: Bachelor's degree in business, Supply Chain, International Trade, or a related field (preferred). Communication: Excellent written and verbal communication skills, essential for coordinating with external partners and internal departments.