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Operations coordinator jobs in Parsippany-Troy Hills, NJ

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  • PT Coordinator

    VNS Health 4.1company rating

    Operations coordinator job in New York, NY

    Coordinates/oversees a designated group of patients being treated by assigned Physical Therapy Assistants (PTA) and any related clinical supervision of such PTAs and provides appropriate therapy evaluations, treatments and modalities in accordance with established VNS health policies and procedures. Works under general supervision. • Establishes patient plan of care (POC) including treatment interventions, appropriate treatment outcomes and frequency and duration of treatment in collaboration with the physician. Coordinates patient POC and collaborates with other health care team members, patient and family/caregiver for optimal patient benefit. • Assesses, evaluates and identifies patient rehabilitation needs and potential using accepted practice standards. • Assesses/makes determination for direct physical therapy services to be provided by a PTA in accordance with VNSNY protocol. Supervises assigned PTA's, making co-visits and overseeing their schedules, caseloads, clinical skills and patient care delivery to ensure compliance with state, federal and VNS Health policy. • Establishes a discharge plan as part of the patient care continuum. • Provides care in accordance with established POC, including patient and family/caregiver teaching. • Evaluates the need for equipment orders and instructs in use of equipment as is appropriate for patient function and safety. Follows up to ensure resolution of problems/issues and adheres to VNS Health policies/procedures on equipment problems. • Assesses patient status and effectiveness of treatment interventions; modifies goals and Rehab POC as appropriate. • Identifies any changes in clinical and psychological status of patient and reports findings to appropriate members of the health care team to ensure quality care of VNS Health patients. • Refers assigned patients to other VNS Health services, as appropriate. • Initiates and maintains timely communications with the health care team to ensure coordinated quality patient care. Documents all evaluation findings, treatments and patient responses and communications regarding patient care within the timeframe established by VNSNY protocol. • Inputs/enters patient clinical information into appropriate Agency systems (i.e., pen-based, cyber, etc.) to ensure coordinated documentation and patient care. • Acts as coordinator of care when indicated according to VNS Health policy and procedures. • Participates in Rehabilitation Department and Agency meetings, in-service programs, Quality Assurance reviews, and interdisciplinary team meetings as requested. Participates in performance improvement via participation in co-visits and conferences with Rehabilitation Department supervisors. Collaborates as required in assigned service delivery team events. • Contributes to cost-effectiveness of services and programs of the Agency by maintaining knowledge of third-party payer regulations, and adhering to them. • Keeps abreast of the field of physical therapy, assumes responsibility for professional growth and maintains high level of clinical knowledge and skills. Supports the philosophy, mission, and vision of the Agency through attitude and work ethics. • Performs all duties inherent in a supervisory role. Ensures effective staff training, interviews candidates for employment, evaluates staff performance and recommends hiring, promotions, salary actions, and terminations, as appropriate. • Participates in special projects and performs other duties as assigned. Qualifications Licenses and Certifications: License and current registration to practice, as a Physical Therapist in the State of New York Required Education: Bachelor's Degree or Master's Degree in Physical Therapy from a program registered by the Department of Education or accredited by a national accreditation agency Required Work Experience: Minimum of two years experience as a Physical Therapist Required Minimum of one year supervisory experience Preferred Pay Range USD $85,000.00 - USD $106,300.00 /Yr. About Us VNS Health is one of the nation's largest nonprofit home and community-based health care organizations. Innovating in health care for more than 130 years, our commitment to health and well-being is what drives us - we help people live, age and heal where they feel most comfortable, in their own homes, connected to their family and community. On any given day, more than 10,000 VNS Health team members deliver compassionate care, unparalleled expertise and 24/7 solutions and resources to the more than 43,000 “neighbors” who look to us for care. Powered and informed by data analytics that are unmatched in the home and community-health industry, VNS Health offers a full range of health care services, solutions and health plans designed to simplify the health care experience and meet the diverse and complex needs of the communities and people we serve in New York and beyond.
    $85k-106.3k yearly 1d ago
  • CLO Investment Operations Associate

    Analytic Recruiting Inc.

    Operations coordinator job in New York, NY

    A NY-based Fixed Income Asset Manager is looking for a fixed-income investment operations Associate to work directly with portfolio managers and the operations team to manage operational aspects of the existing book and to assist with expanding and improving operational systems and processes in the future. Candidates must have a deep understanding of bank loans, Collateralized Loan Obligations (CLOs), and other complex fixed income structures. Client is seeking candidates who (1) understand the fixed income market, bond math, and underlying mechanisms rather than simply processing tasks, (2) are detail-oriented, and (3) possess advanced Excel skills. Responsibilities: Monitor all MBS, CLO, ABS, and related derivative trades Reconcile, clear, and settle all fixed-income and derivative trades Work closely with major sell-side trading counterparties on all trading operations issues Monitor all the data that enters the firm's portfolio management, performance, and accounting systems Requirements: Must have 1-2 years of front-office structured products trading desk experience Must have 2+ years of relevant fixed-income trade capture, settlements, and operational experience related to MBS, CLO's and other securitized fixed-income products Must 1) understand the market, bond math and underlying mechanisms rather than simply processing tasks, (2) are detail-oriented, and (3) possess advanced Excel skills. Must have structured product knowledge Strongly prefer candidates who have experience working with Charles River's Order Management System Must have experience reviewing and analyzing term sheets and credit agreements Superior communication skills Must have experience working with both external clients and internal operations Must have Excel and MS application experience Must be looking to join a top-tier organization that can offer career growth opportunities Client can only hire US Citizens or Permanent Residents- No Visa sponsorship Keywords: Middle and Back Office, Operations, Charles River, Structured Credit, MBS, CLO, Trade Capture, Settlements, Reconciliation, Fixed Income, Derivatives, Term sheets, credit agreements Please send resume to jeg@analyticrecruiting.com
    $53k-100k yearly est. 21h ago
  • Operations Associate

    Harbor.Ai

    Operations coordinator job in New York, NY

    About Harbor.ai: Harbor.ai is transforming the specialty insurance market with a platform-first approach to excess and surplus lines. We serve carriers, brokers, and MGAs by automating complex underwriting workflows and streamlining the quote-to-bind process. Our technology enables faster, more accurate placement decisions in a market segment that demands both speed and precision. Founded in 2018, we're a venture-backed InsurTech based in New York City, working with leading carriers and expanding our enterprise partnerships. Note: This role is 100% on-site at our Corporate Headquarters in New York City. Basic Qualifications Bachelor's degree 2+ years of experience in operations, program management, or related operational roles Track record of managing cross-functional projects and driving initiatives to completion Preferred Qualifications Experience in insurance operations, InsurTech, or FinTech environments Familiarity with specialty insurance workflows (surplus lines, underwriting, or broker operations) Experience in fast-paced technology or startup environments Key Responsibilities Drive operational initiatives that support insurance workflow automation and process improvements Collaborate with product, engineering, and business development teams to execute strategic priorities Manage cross-functional projects related to carrier partnerships, broker operations, or platform enhancements Coordinate meetings, project timelines, and resource allocation across teams Prepare regular status updates and operational reports for leadership Support data-driven decision making through operational analytics and process metrics Required Skills & Experience 1+ years in program or operations management with proven execution track record Strong analytical and problem-solving capabilities, particularly around process optimization Excellence in stakeholder management and executive-level communication Proficiency with project management tools and productivity platforms Demonstrated ability to document processes and identify operational improvements Success Traits Strong ownership mindset with exceptional attention to detail Thrives in fast-paced, dynamic startup environments Professional maturity with sound judgment in ambiguous situations Adaptable and collaborative across all organizational levels Comfortable navigating insurance industry terminology and workflows Please note that any emails from recruiters will be printed, then ceremoniously disposed of. Working with Harbor.ai Harbor is committed to providing reasonable support (called accommodations) in our recruiting processes for candidates with disabilities, long term conditions, mental health conditions, or sincerely held religious beliefs, or who are neurodivergent or require pregnancy-related support. If you need support, please reach out to ******************** Individual pay is determined by skills, qualifications, experience, and location. Compensation details listed in this posting reflect the base salary only, and do not include bonus, equity or sales incentives, if applicable. Harbor is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local law. We may use your information to maintain the safety and security of Harbor, its employees, and others as required or permitted by law. Additionally, Harbor.ai participates in the E-Verify program in certain locations, as required by law. Harbor is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at ********************
    $53k-100k yearly est. 21h ago
  • Hotel Operations Coordinator

    Casa Cipriani New York

    Operations coordinator job in New York, NY

    The Hotel Operations Coordinator serves as a central support role ensuring seamless day-to-day operations across all hotel divisions, including Housekeeping, Engineering, Front Office, and Guest Services. This position plays a critical part in the rollout and ongoing management of Casa Cipriani's new hotel operations platform designed to automate service tasks, track guest requests, coordinate maintenance, and enhance communication between teams. The Coordinator helps bridge operational departments, ensuring technology, service, and efficiency align with Casa Cipriani's standards of Culture, Authenticity, Simplicity, and Elegance. Key Responsibilities System Implementation & Management Assist in the launch, configuration, and continuous optimization of the hotel's new operations system (e.g., HotSOS or equivalent platform). Coordinate system training sessions and ensure departmental adoption across Housekeeping, Maintenance, and Guest Services. Monitor service orders, work orders, and preventive maintenance schedules to ensure timely and accurate completion. Track and analyze system data to identify efficiency opportunities and recurring service issues. Guest Service & Communication Coordination Manage guest service requests in real time, ensuring prompt follow-up and interdepartmental communication. Maintain accurate records of guest preferences and service history within tracking system to personalize future stays. Support Front Office and Guest Relations teams in monitoring arrivals, VIP requests, and room readiness. Housekeeping & Maintenance Support Oversee daily room status updates and coordinate housekeeping priorities with maintenance needs. Log and follow up on all Out-of-Order (OOO) and Out-of-Service (OOS) room statuses, ensuring rapid turnaround. Liaise with Engineering to manage preventive maintenance schedules and track completion. Operational Projects & Administrative Support Support department heads (Rooms, Housekeeping, Engineering) with project coordination, vendor communication, and reporting. Maintain key audit logs, supply inventory records, and recurring operational checklists. Assist with project timelines and reporting for ongoing property upgrades and maintenance cycles. Cross-Departmental Collaboration Serve as the communication hub between operational departments to ensure information flows accurately and efficiently. Participate in regular leadership and service excellence meetings to share insights and process improvements. Support special initiatives led by HR and Operations related to training, sustainability, and guest experience innovation. Qualifications & Skills 2+ years of experience in luxury hotel operations, preferably within Rooms, Housekeeping, or Engineering. Proficiency in property management and service coordination platforms (e.g., HotSOS, Opera Cloud, SevenRooms, PeopleVine). Strong analytical, organizational, and communication skills. Demonstrated ability to manage multiple priorities in a fast-paced, service-driven environment. A proactive, tech-savvy mindset with attention to detail and a commitment to hospitality excellence. INTENT AND FUNCTION OF S All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate. Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Cipriani is an equal opportunity employer.
    $39k-59k yearly est. 3d ago
  • Manufacturing Operations Specialist

    Company 3.0company rating

    Operations coordinator job in Piscataway, NJ

    We're looking for a highly organized and proactive Operations Coordinator to support our Operations Supervisor in driving efficiency across all administrative, operational, project, and purchasing activities. In this role, you'll be the go-to connection between departments, vendors, and customers - ensuring projects stay on track, deadlines are met, and clients receive exceptional service. Responsibilities: Provide daily support to the Operations Supervisor and team with a variety of operational and administrative tasks. Collaborate closely with engineers to track project progress, timelines, and deliverables. Manage vendor communications, orders, parts, and services to ensure timely delivery for ongoing projects. Help maintain project schedules and follow up on action items from weekly production meetings. Monitor department performance metrics and vendor reliability to support operational improvements. Assist with purchasing and procurement to ensure all materials and services align with project needs. Maintain positive relationships with clients and staff, handling inquiries professionally and efficiently. Respond to customer emails regarding project updates and timelines. Organize and schedule meetings, presentations, and internal events; send reminders and prepare materials as needed. Manage appointments and calendars for supervisors and key stakeholders. Create and maintain accurate databases, records, and documentation (both electronic and paper). Support general office operations including filing, ordering supplies, and phone/email communication. Qualifications: Bachelor's degree in Engineering required; Mechanical Engineering preferred. 5+ years of experience in operations, preferably within a manufacturing or engineering environment. Strong organizational, multitasking, and time management skills - you know how to keep things moving. Osana software experience preferred. Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent written and verbal communication and customer service skills. A self-starter who can work independently and take ownership of tasks. Ability to prioritize and adapt in a fast-paced, dynamic environment.
    $60k-94k yearly est. 2d ago
  • Junior Operations Associate

    Urban Umbrella

    Operations coordinator job in New York, NY

    Role: Junior Operations Associate at Urban Umbrella Department: Operations Job Type: Full-time (Entry-Level) - ****************************** Founded in 2009, Urban Umbrella emerged as a winner of the urban SHED international design competition, led by the New York City Department of Buildings. They are the only company to challenge the norms of scaffolding in 50 years. Today, Urban Umbrella is an urban design and media company best known for its premium white sidewalk scaffolding that has reimagined the streets of NYC and other metropolises. Our scaffolding has benefited commercial real estate owners, tenants, and their customers by reducing construction disruption, promoting pedestrian safety, and increasing commercial visibility. With nearly a decade of experience, our designs and the Urban Umbrella brand itself have reached far beyond construction and into premium events, outdoor media and a wide range of custom signage designs. Role Overview We're seeking a Junior Operations Associate to join our growing Operations team. This is a hands-on, high-visibility role supporting project management, logistics, finance, and data analysis across Urban Umbrella's active construction portfolio. You'll work closely with Operations leadership to keep projects on track, analyze key performance metrics, and streamline collaboration across design, sales, and operations teams. This is an ideal entry-level opportunity for a college graduate who's eager to gain exposure to real-world project execution, operations strategy, and data-driven decision-making in the built environment. Start Date June 1, 2026 Key Responsibilities Support Project Managers in coordinating schedules, deliverables, and communication across multiple projects. Assist with operational logistics - vendor coordination, financial reporting, and field team scheduling. Maintain organized project records, including cost tracking, contractor data, and material documentation. Analyze project and contractor spend data to identify trends, performance insights, and cost-saving opportunities. Prepare and update internal dashboards and reports for leadership visibility. Collaborate with sales, finance, design, and engineering teams to ensure smooth project execution and information flow. Contribute to process improvement by identifying inefficiencies and proposing system or workflow enhancements. Support general administrative needs for the Operations department Qualifications Bachelor's degree in Business, Engineering, Construction Management, Architecture, or a related field. Strong analytical and quantitative skills; proficiency in Excel or Google Sheets required. Exceptional organizational and communication skills. Ability to manage multiple tasks in a fast-paced, team-oriented environment. Interest in project management, construction operations, or urban design. Bi-lingual (English & Spanish preferred) Why Join Urban Umbrella Gain hands-on experience with complex construction projects across NYC. Learn directly from experienced PMs and designers. Contribute to real decisions through project data analysis and operational reporting. Build a foundation for career growth in project management or operations leadership. Work with a company that's transforming how cities build and look. Compensation & Benefits Competitive entry-level salary based on experience ($65k-90k) Health, dental, and vision insurance Paid time off Opportunities for professional development and advancement
    $65k-90k yearly 21h ago
  • Specialist 2 - Operations

    Pyramid Consulting, Inc. 4.1company rating

    Operations coordinator job in New Brunswick, NJ

    Immediate need for a talented Specialist 2 - Operations. This is a 12+ Months Contract opportunity with long-term potential and is located in New Brunswick, NJ (Onsite). Please review the job description below and contact me ASAP if you are interested. Job ID:25-93647 Pay Range: $30 - $45/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location). Key Responsibilities: User support and issue resolution in close co-operation with the global reporting support team. Support the business during the monthly and quarterly close process relating to reporting Assist in managing Legacy reporting on Tableau for Medtech. Participation in creating documentation of Operational and Enhancement Processes. Understand the financial impact of reconciling and ensuring data integrity and working with systems teams to repair any data or reporting issues. Perform as an expert in understanding ERP data feeds utilized within the reporting solution; understand the lowest levels of data available to facilitate related investigations and recommend appropriate action. Contribute continuously to the improvement of overall data quality. Maintain and improve a strong internal control environment. Business Relationships Business partner with stakeholders to resolve reporting defects. Support Commercial analysts on how to utilize the reporting solutions to develop expert local knowledge. Understand data flows, financial reports, and report calculations Act as the intermediary between the system and business to ensure voices are heard, actively provide feedback to related teams, and resolve issues, as necessary. Partnering with IT and other support groups in CFIN, Datahub, Master Data, Internal / Governance Reporting Teams, etc., to resolve reporting issues. Participate in knowledge transfer sessions for new reports, sector deployments, etc., as they go live in production. Key Requirements and Technology Experience: Skills-Finance, Accounting, or Financial Accounting, SAP (AFO and SAC),Tableau, Financial reports/reporting, data integrity/Data/ Master Data. Qualified or studying Finance / Accounting or BI. Systems qualifications preferred, SAP (AFO and SAC), BW, Tableau Analytical, problem-solving, willingness to learn, attention to detail, and initiative to follow through on directives. Sensitivity to knowledge of global partners/cultures/norms is critical for this role and required. Good communication skills, operate with a degree of independence, and can collaborate in a highly matrixed environment. Strong technical/analytical skills with a complex financial accounting and systems environment. Ability to deal with ambiguity. Proactive, High energy, positive/can-do attitude and self-motivated is a must. Our client is a leading Healthcare Industry and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration. Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. By applying to our jobs you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.
    $30-45 hourly 21h ago
  • Senior Costing Coordinator

    Adjmi Apparel Group 3.9company rating

    Operations coordinator job in New York, NY

    Dynamic apparel company seeks detail-oriented individual with 4+ years' Costing or Production experience. Responsibilities include supporting Costing Coordinators in purchasing and confirming all order and delivery details of high volume, fast-paced business. Must be able to effectively communicate final order details clearly to overseas suppliers. Must have excellent follow-through skills and proficiency in Excel. Walmart and Blue Cherry experience a plus! Excellent benefits. Salary commensurate with experience
    $65k-103k yearly est. 2d ago
  • Mainframe Batch Monitoring Operator Analyst ( Tivoli Workload Scheduler)

    It Associates 3.4company rating

    Operations coordinator job in Weehawken, NJ

    Data Center Operations Analyst - MVS / ZOS - Tivoli Workload Scheduler This role is onsite in Weehawken., NJ We can provide some relocation support, if you are not local. Schedule information: 12 hour “quad” (3 on 3 off/4 on 4 off) shifts (Nights and/or Days). 16 week rotation from front half to back half of week. Weekends (Saturday and/or Sunday) and Holidays required as per Shift Schedule. The DC Ops Analyst is responsible for system monitoring, production batch monitoring, workload throughput as well as batch and system task abend recovery for internal and external client MVS / ZOS / VM/VSE environments. Primary Tools : TIVOLI WORKLOAD SCHEDULER - TWS / IWS / OPC, BMC Ops AMI, zCAM, Mainview, Control-D, Mainframe Console & HMC (Must) Ticketing Tools : Service Now / ATLAS REQUIRED QUALIFICATIONS Typically requires a Bachelor's degree and a minimum of 2 years of related experience; or an advanced degree without experience; or equivalent work experience Experience in IT and with Data center system monitoring. Knowledge and recent experience with mainframe (TSO, SDSF, TWS, QuickRef) and server scripts (read & code Midrange/Distributed/NDM/File Transfer server knowledge) Proficient in MS Office (Excel, Word, and Outlook) Strong written / verbal Communication skills ITSM Concepts - Incident/Change/Requests/ SLAs Analytical and Critical thinking skills Key Areas of Focus for this Role Monitor and manage internal and external MVS zSeries and VM/VSE environments to ensure production processing meets internal and external client agreed service levels and requirements. High level of interaction with internal and external customers requires effective and professional communication. Complete daily shift turnover and customer checklists associated with assigned client environment. Along with written shift turnover, verbal turnover must be facilitated. Thoroughly document deviations within company's designated Incident Management tool, reflecting clear and tangible details surrounding each incident. Properly escalate all events or incidents that may impact our ability to meet agreed service levels. Ensure system IPL, maintenance and backup processes are successfully performed according to predetermined schedule and per established procedures. Ensure all operations related changes are properly documented and approved in company designated Change Management tool prior to Follow-up and close completed changes with valid and meaningful data. Adhere to company documented processing procedures for internal and external clients, as well as suggesting and requesting updates and improvements as needed to internal Operations SharePoint documentation repository. Organize tasks to work independently. Hands and feet support as required. Perform additional duties as assigned or designated by Operations management. The anticipated hourly rate range for this position is ($25.00-35.00), during the contract period. Actual hourly rate will be based on a variety of factors including relevant experience, knowledge, skills and other factors permitted by law. A range of medical, dental, retirement and/or other benefits are available after a waiting period.
    $25-35 hourly 1d ago
  • Operations Coordinator- New Installation (New Jersey)

    TK Elevator Corporation 4.2company rating

    Operations coordinator job in Cranford, NJ

    What we expect The first 3 letters in workplace safety are Y-O-U!TK Elevator is currently seeking an experienced Operations Coordinator- New Installation in Northern New Jersey. Responsible for coordinating all administrative duties associated with the branch New Installation operations department so that the department functions efficiently and cost effectively. ESSENTIAL JOB FUNCTIONS: Receives completed booking packages from sales; reviews booking package for terms and conditions pertaining to certified payroll, NIM warranty and any other pertinent terms. Electronically files Booking package into JobSight, updates key members and customer contact information. In JobSight, create and send Letter One package to customer and task Manager/Superintendent to follow up. Works with manager to determine appropriate permits needed, preparing the permits and preparing the intent to install forms to obtain the permit. Sends turnover approval requests to turnover “mailbox” for all jobs that are scheduled for final inspection during the month. Keeps JobSight and inter-department calendars accurate. Receives final acceptance forms from the field, inputs the information date into JobSight; notifies appropriate personnel; forwards a copy of the final acceptance form to Regional Billing; and updates related reports. Receives New Installation Maintenance audit reports; updates JobSight and sends to New Installation Maintenance Audit email. Prepares certified payroll package and sends to Regional Certified Payroll Administrator. Updates JobSight project file with notes and photos from Manager/Superintendent site visits. Prepares and logs change orders into JobSight. Includes following up on outstanding change orders, booking change orders, and providing time tickets/documentation to the customer as needed. Prepares documentation and attends the weekly operation meetings and monthly order management calls. Schedules final inspections with all necessary parties. Completes all project closeout documentation and sends to required recipients. Fields calls from customers regarding status of jobs and answers inquiries. Participates in the monthly Accounts Receivable conference call with Regional Collections. Actively pursues and follows-up on Accounts Receivable items. Tracks and sends deposit checks to Regional Collections. Assists in the preparation of payroll in JobSight for Manager/Superintendent approval. Includes providing documentation required for payroll processing (approved receipts, approved override rate forms); and filing original expense receipts. Receives and reviews union vacation request forms for conflicts and available time. Tracks time-off requests utilizing Vacation Tracker in our system, forwards reports to designated parties. Submits accurately and tracks warranty claims to ensure timely processing of the warranty. Creates parts requisitions based on accurate and detailed documentation from field and/or operations management. This may include safety, uniforms, and supplies. Reviews invoice on-hold reports and works with Office Manager, Region and Corporate, as needed, to resolve the holds. Maintains and analyses various daily, weekly and monthly reports. Includes resolving open commitments, expected receipts, and jobs eligible to close reports. Receives and distributes faxes and correspondence pertaining to construction operations. Who we are looking for EDUCATION & EXPERIENCE: High school diploma or GED (general education degree); or one-year certificate from college or technical school; or three to six months related experience and/or training in basic business administration; or an equivalent combination of education and experience Six months to one year of prior experience in construction Previous elevator repair administrative work. What we offer Who we are Contact To apply to a position, please click on the Apply Now button. For any additional questions or job specific requests, please use the contact below and include the Job Requisition Number as a reference. ...@tkelevator.com
    $35k-46k yearly est. 14d ago
  • Airfreight Logistics Coordinator

    Mainfreight Americas 4.4company rating

    Operations coordinator job in Elizabeth, NJ

    Are you keen to develop your knowledge and leadership skills as part of a team in a world class logistics provider? Do you have what it takes to be a leader in the fast paced and dynamic supply chain industry? No previous experience necessary! If yes, then our Airfreight Logistics Coordinator may be right for you. Starting in an entry level International operations role you'll learn our sophisticated global logistics operations from the ground up. No part of the operations will be below or above you, it's all about understanding the big picture. During your time in the Airfreight Logistics Coordinator you will need to spend time in operations and then an outside sales role so that you can understand our core business and progress into leadership positions. What your day may look like Process shipments (Airfreight Import/Export) from start to finish; requesting quotes, placing bookings, creating documents, tracking & updating customers, organizing final mile & invoicing. Impress our customers with operational & customer service excellence. Establish, manage and grow relationships with carriers and local service providers. Working with our global team and overseas partners to liaise bookings and pricing. Help implement new accounts, streamline efficiencies and providing great customer service. Handling questions and complaints from customers. Be responsible for managing and exceeding all KPIs as well as helping with the growth of the branch. The Candidate You are recently graduated with a bachelor's degree - any major You have no more than two years' professional work experience (not including internships and work during study) You have a positive and enthusiastic attitude You are a leader and seek future leadership roles You are results driven and strive to achieve excellence You are confident and self-aware, with a high level of reflection You take responsibility and have a solution focused, pro-active approach You combine a sharp customer focus with the necessary analytical skills and required conviction You are looking for a long term relationship in a company where you can develop and grow your career Why Mainfreight? A 'family' culture in a stimulating, pragmatic and commercial environment A development program with a high degree of autonomy and plenty of room for personal initiatives A dynamic and exciting international market and organization which provides the ambitious professional with many opportunities Apply now!
    $43k-60k yearly est. 2d ago
  • Permit Coordinator

    PTS Advance 4.0company rating

    Operations coordinator job in Morristown, NJ

    Job Title: Railroad Permitting Specialist Employment Type: Full-Time Department: Permitting & Compliance Reports To: Permitting Manager / Senior Project Manager The Railroad Permitting Specialist will manage and coordinate the permitting and approval processes for railroad-related construction and infrastructure projects. This role requires strong coordination skills, technical understanding, and familiarity with railroad, state, and federal regulations. You will work closely with engineering, environmental, and construction teams-as well as railroad representatives and public agencies-to ensure all required approvals are obtained efficiently and in compliance with applicable standards. Key Responsibilities Prepare, submit, and track permit applications for railroad projects, including right-of-way access, utility crossings, encroachments, and construction activities. Serve as the primary liaison between the company, clients, Class I and short-line railroads, and regulatory agencies. Review engineering drawings and technical documents for compliance with railroad standards and permitting requirements. Coordinate with internal teams to ensure timely submittals and responses to railroad and agency feedback. Maintain accurate permitting records, correspondence, and schedules. Monitor permit timelines and proactively communicate updates to project managers. Ensure all work adheres to federal, state, local, and railroad-specific safety and regulatory standards. Qualifications Required: Bachelor's degree in Engineering, Environmental Science, Planning, or a related field (or equivalent professional experience). Minimum 3 years of experience in permitting, regulatory compliance, or right-of-way coordination-preferably with railroad or transportation infrastructure projects. Working knowledge of railroad permitting processes and safety requirements. Excellent written and verbal communication skills. Strong organizational abilities and attention to detail. Proficiency with Microsoft Office and general project management tools. Preferred: Experience working directly with Class I railroads (e.g., Norfolk Southern, CSX, BNSF, Union Pacific). Familiarity with FRA, DOT, or NEPA-related permitting and environmental documentation. Experience with engineering or construction coordination.
    $37k-47k yearly est. 4d ago
  • Logistics Coordinator

    Qunnect 3.3company rating

    Operations coordinator job in New York, NY

    Qunnect is a dynamic, venture-backed startup in the heart of Brooklyn, NY. We build and deploy first-in-class hardware to transform existing telecommunication fiber infrastructure into quantum-secure networks for defense, intelligence, financial services and critical infrastructure. Role Description As a Logistics Coordinator you will be part of the team that manufactures the hardware building blocks of Qunnect's quantum networking product suite. These products are deployed throughout the world to support ultra-secure communications and the future quantum internet. In this entry-level position, your primary responsibility will be to coordinate production inventory and product delivery. As a salaried employee, you must be prepared to assist during periods of high volume and tight deadlines, which may not adhere to a standard 9am-5pm workday. In this highly dynamic and collaborative culture, it is of utmost importance that you are coachable, team-oriented and eager to learn new skills. This is an in-person role. Tasks Procure inventory for manufacturing, tracking orders from placement to completion, ensuring accuracy and timeliness. Maintain accurate inventory count on a centralized database to keep operations moving forward and resolve issues efficiently. Execute daily workflows which include recording inbound inventory, reporting progress and issues. Ensure premises, assets and communications are used effectively and maintained. Self-driven independent work on a variety of daily tasks. Safely and properly handle components and products. Identify processes and tools to improve purchasing, inventory organization and inbound/outbound logistics. Cross-train within the department to learn other skills and work processes. Complete other tasks as assigned. Adhere to safety protocols, best practices, and all rules and expectations of the employee handbook. Required Qualifications High school diploma. Two years experience in a professional or production environment. Strong communication skills. Fluency with MS Excel or a data-based workflow management system. Requires lifting up to 20 pounds Preferred Qualifications: Detail oriented with demonstrated strong organizational skills. Familiarity with mechanical parts and tools. Familiarity with electronics and optics handling. Experience in managing supplier relationships. Experience with software-based management systems especially ordering and inventory. Basic experience progressing and communicating project tasks and timelines. Salary Range: $50,000-80,000 commensurate with experience Please note that we do not expect candidates to possess all the above qualifications, we are willing to train! Must be physically located in the United States and legally able to work in the United States. We are not able to support work authorization sponsorship for this role. Qunnect is an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
    $50k-80k yearly 3d ago
  • Innovation Coordinator

    TSR Consulting 4.9company rating

    Operations coordinator job in New York, NY

    Our client is hiring an Innovation Coordinator on a direct full time basis. You are the engine of the Innovation team. You keep our AI projects moving by coordinating meetings, demos, and training sessions, managing logistics with vendors, and maintaining project trackers and documentation. Whether we're launching a new GenAI pilot, preparing internal training, or routing a tool through InfoSec review, you make sure nothing slips through the cracks. You help us stay organized, keep up momentum, and ensure the right information gets to the right people at the right time. Your reliability, attention to detail, and follow-through are what allow the team to move quickly and stay focused. Responsibilities Operational Coordination Own calendars, agendas, invites, and logistics for demos, workshops, trainings, and meetings. Prepare agendas and materials, capture decisions and action items, and circulate timely notes. Maintain team Monday.com boards and SharePoint trackers. Vendor and Pilot Logistics Coordinate vendor NDAs and security reviews, routing documents and requests to the right owners and tracking completion. Coordinate training sessions and office hours. Manage invites, attendance, recordings, and distribution of materials. Practice Innovation Content Management Keep Innovation intranet pages current. Ensure files are stored in the right place with correct versioning and permissions. Support knowledge-sharing around innovation cross-functionally within the firm. Qualifications The ideal candidate will have: • Bachelor's degree and 2-4 years of previous experience in a fast-paced professional services environment. • Proficiency in M365, Monday.com, and GenAI tools and workflows; basic comfort in Power BI or similar data reporting tools. • A strong interest in legal innovation, coupled with enthusiasm, curiosity, and drive to learn in this rapidly evolving field. • The ability to work independently, manage competing deadlines, and an eagerness to take ownership and initiative. • The ability to multitask and shift priorities as needed within a changing environment. • Strong attention to detail and clear communication.
    $57k-78k yearly est. 5d ago
  • Key Account Logistics Coordinator

    F. Walther Electric Corp

    Operations coordinator job in Somerset, NJ

    F. Walther Electric Corp., a U.S. subsidiary of Walther-Werke, is headquartered in Somerset, New Jersey. The company specializes in manufacturing industrial electrical solutions, including UL Listed IEC 60309 Plugs and Receptacles, Mechanical Interlocks, Heavy Duty Rectangular Connectors, and Power Distribution Systems. Serving diverse market segments such as OEMs, food and beverage processing, marine, broadcasting, and renewable energy, F. Walther Electric Corp. is dedicated to delivering high-quality products. Our solutions support critical sectors, including emergency preparedness and entertainment industries, ensuring reliable power distribution and safety at various applications and events. Role Description We are seeking a Key Account Logistics Coordinator for a full-time, on-site position in Somerset, NJ. The successful candidate will be responsible for coordinating logistics related to key accounts, managing inventory, optimizing supply chain operations, and ensuring customer satisfaction. Daily tasks include monitoring orders, processing shipments, maintaining accurate records, and collaborating with both internal teams and external partners to optimize efficiency. This role requires effective communication and organizational skills to ensure seamless operational flow. Qualifications Strong analytical skills to monitor, evaluate, and improve logistics and supply chain processes Excellent communication and customer service skills to engage with clients and collaborate with internal teams Experience in inventory management and supply chain management processes Ability to work in an on-site, fast-paced environment and adapt to dynamic logistical challenges Proficiency with logistics software and tools is a plus Bachelor's degree in business, logistics, or a related field preferred
    $38k-54k yearly est. 21h ago
  • Retail Systems Coordinator

    Pivotal Talent Search

    Operations coordinator job in New York, NY

    ARRANGEMENT: Hybrid - 4 days in office STATUS: Full-time The Retail Systems Coordinator plays a key role in supporting retail operations by ensuring the smooth integration of systems, maintaining accurate data alignment, managing IT requests, and suggesting process improvements. This position acts as the primary point of contact for IT-related needs and collaborates with retail teams to optimize operational efficiency. MAIN RESPONSIBILITIES Systematic Data Alignment: • Ensure accurate and up-to-date alignment of retail store data with central systems. • Perform regular audits to maintain consistency between store-level data and corporate databases. • Collaborate with other teams to troubleshoot and resolve discrepancies in data. • Monitor system performance and ensure data flow is seamless and error-free. Primary Contact for IT Requests: • Serve as the main point of contact for all IT-related issues and requests from retail stores. • Manage, prioritize, and track IT service tickets to ensure timely resolution. • Coordinate with IT teams to facilitate system updates, installations, and troubleshooting. • Provide guidance to store teams on technology usage and address any software/hardware issues. Process Improvement Suggestions: • Evaluate existing retail processes and systems to identify inefficiencies or areas for improvement. • Suggest and implement operational themes for process optimization and cost-saving initiatives. • Work closely with retail operations and store management teams to recommend solutions that enhance productivity. • Facilitate the rollout of new processes or tools to improve store operations. Additional Responsibilities: • Assist in training retail staff on new systems or technological updates. • Monitor and report on the performance of retail systems and tools to leadership. • Support the deployment of new systems and technology solutions in retail stores. • Collaborate with cross-functional teams, including operations, IT, and merchandising, to ensure smooth execution of retail strategies. SKILLS & QUALIFICATIONS • Bachelor's degree in Business, Information Systems, Retail Management, or a related field (or equivalent work experience). • Minimum of 1 year of work experience in retail operations, technology or a related field. • Strong analytical and problem-solving skills. • Excellent communication and interpersonal skills, with the ability to collaborate effectively across teams. • Proficiency in retail management systems, point-of-sale (POS) systems, and Microsoft Office Suite. • Ability to manage multiple priorities and deadlines effectively. • Familiarity with IT troubleshooting and support procedures. • Process improvement mindset with an understanding of retail operations. • Ability to work in a fast-paced, retail environment. • Occasional travel to retail locations may be required.
    $69k-113k yearly est. 21h ago
  • Logistics Coordinator

    Fusion Transport

    Operations coordinator job in Rutherford, NJ

    Fusion Transport | Full-Time | Operations Fusion Transport is a fast-growing logistics and supply chain solutions provider delivering transportation, warehousing, and final-mile services across multiple regions in the U.S. Our operations support some of the largest brands in the retail, consumer goods, and e-commerce sectors. As we continue to scale, we are expanding our operations team with driven, detail-oriented professionals who thrive in high-volume environments. Position Overview The Logistics Coordinator is a key member of Fusion Transport's day-to-day operations team. This role supports load planning, dispatch, appointment scheduling, customer updates, and real-time problem solving to ensure on-time performance and a smooth flow of freight. The ideal candidate is highly organized, comfortable communicating with drivers and customers, and able to multitask in a fast-paced environment. This role is critical to service execution and directly supports the success of our customers and carriers. Key Responsibilities Daily Execution & Coordination Monitor shipments from pickup through delivery to ensure on-time performance. Communicate proactively with drivers, carriers, customers, and internal teams. Update TMS systems with accurate notes, status updates, delivery confirmations, and documentation. Assist with dispatching drivers and assigning loads as needed. Appointment Scheduling & Load Planning Schedule pickup and delivery appointments with shippers, receivers, and distribution centers. Coordinate with load planners to ensure capacity is aligned with customer requirements. Help resolve scheduling conflicts, late trucks, missed appointments, and accessorial needs. Customer & Carrier Support Provide timely updates to customers regarding shipment status, exceptions, and delays. Respond promptly to emails, calls, and escalations. Support claims investigations by gathering documents such as PODs, BOLs, photos, and incident details. Problem-Solving & Issue Resolution Research and resolve service failures, detention issues, refused loads, or route disruptions. Escalate critical service issues to supervisors or managers as needed. Identify recurring issues and recommend solutions to improve efficiency. Data Integrity & Compliance Maintain accurate records and shipment details within the TMS (e.g., MercuryGate, Synapse, etc.). Ensure proper documentation is collected, saved, and communicated to internal stakeholders. Follow all safety, service, and operational SOPs. Qualifications 1-3+ years of experience in logistics, transportation, dispatch, customer service, or related operational roles (3PL, carrier, brokerage, warehouse, etc. preferred). Strong multitasking, communication, and problem-solving skills. Ability to remain calm in high-pressure or time-sensitive situations. Proficiency in TMS software, Microsoft Excel, and general technology tools. Detail-oriented with strong follow-up skills. Ability to work flexible hours, including occasional weekends or after-hours support as needed. What We Offer Competitive hourly rate or salary Health, dental, and vision benefits Paid time off and paid holidays Opportunity to grow into roles such as Senior Coordinator, Operations Supervisor, or Regional Manager A fast-paced, team-oriented work environment
    $38k-54k yearly est. 21h ago
  • Project Coordinator

    Vericon Construction 4.1company rating

    Operations coordinator job in Mountainside, NJ

    Objectives and Responsibilities Assist all PM's and APM's with necessary paperwork (purchase orders / RFIs / Change Order Request / Change Orders (to clients & subs) / check requests etc.) Maintain and process Submittal and RFI logs and follow up with Subcontractors, Owners, and Architects for outstanding submittals and RFI's Verify subcontractor required documentation (Master Subcontractor Agreement, Certificates of Insurance) Process subcontractors/purchase orders and send out with all attachments and billing instructions Daily interaction/collaboration with VP, PX, PM, and/or APM to ensure all projects are running smoothly; discuss any issues or concerns that need to be addressed Assist PX, PM, and/or APM with follow up with Subcontractors, Owners, and Architects for any outstanding paperwork (Signed Subcontracts, Signed Change Orders, PO's, COR's, etc.) Assist Project Managers in maintaining project-specific spreadsheets and logs Attend meetings, via phone or on-site, with Project Manager and Field Superintendent to take notes and interact with client/team Monthly invoicing for projects and any required back up from Vericon and or all subcontractors (lien waivers, affidavits) Send draft invoice to client for review and approval before finalizing Provide and continuously update the Project Superintendent with Start Up binder for all new projects (project directory, local hospitals/clinics, scopes of work, approved submittals, answered RFIs, updated drawings, etc.) Assist estimating with making calls to subs for bids Maintain job specific network drive folders, including but not limited to emails, contracts, RFI's, photos, daily reports, change orders, change order requests, etc. Assist and maintain Project Team calendar including scheduling meetings with clients, job meetings, site visits, etc. Assist with compiling meeting minutes on certain projects Assist with the Permitting Process (Fill out tech cards, file permit package/pickup approved permits from township) Order drawings for project super, PM, or APM Order materials, supplies, and equipment for projects when necessary Process safety documents for clients/project (varies from project to project) Provide back-up for the receptionist (answer phone overflow, provide lunchtime back-up, sign for packages, hand out mail, etc.) Prepare all required paperwork for PM to bring to project meetings (RFI logs, submittal logs, prior meeting minutes) Additional tasks as given by PM/APM as needed
    $54k-70k yearly est. 2d ago
  • Commencement Coordinator

    The Planet Group 4.1company rating

    Operations coordinator job in New York, NY

    Estimated 4 months 5 days on site Must Haves:Bachelor's Degree 2+ years of relevant experience Proficiency in Microsoft Office, Google Workspace, Zoom, and Airtable. Familiarity with digital design tools such as Canva and Social Tables. Strong data management and organizational skills, with experience maintaining registration forms and guest lists. Preferred Skills:Demonstrated experience in event planning, logistics, staffing, or project coordination in a fast-paced environment. Commencement Coordinator The University Ceremonies Office is responsible for organizing and executing some of the university's most significant events. These include Commencement ceremonies, Inauguration, Trustee-related events, and other key ceremonial occasions that celebrate the university's achievements and traditions. We seek a proactive and detail-oriented individual to join our team. This individual will be instrumental in managing logistical, programmatic, and communication aspects related to Commencement week. The role provides support with event planning, ceremony materials and participant outreach, volunteerism, and staff training and management, to contribute to the smooth and efficient execution of various projects. Responsibilities Develop and update program-related materials including seating diagrams and floor plans, academic procession documents, cue cards, scripts, and other assets as needed. Support and manage outreach to key event participants, including speakers, honorees, university leadership, and other guests. Set up registration forms, track responses, and communicate all logistical details. Conduct research and develop materials in support of Trustee-related events. Source potential venues, draft budget estimates and proposals, collect attendee biographies, fulfill supply needs, and prepare event checklists and other communications as needed. Serve as a primary event staff lead, coordinating the hiring, training, scheduling and management of event staff who will support the Ceremonies team onsite, leading up to and during Commencement week events. Oversee the recruitment, training, logistics and day-of management of University volunteers dedicated to supporting Commencement stage participants and VIP guests onsite. Develop training materials and lead all communications to this group. Provide administrative and logistical support before, during, and after assigned events. Perform additional duties as assigned to support the overall success of the University Ceremonies team and the Office of the Secretary. Minimum Qualifications Bachelor's degree and a minimum of two years of related experience. Proficiency in Microsoft Office, Google Workspace, Zoom, and Airtable. Familiarity with digital design tools such as Canva and Social Tables. Strong data management and organizational skills, with experience maintaining registration forms and guest lists. Demonstrated ability to work under pressure while maintaining accuracy and attention to detail. Availability to work early mornings, evenings and weekends as required during peak event periods. Preferred Qualifications Exceptional written and verbal communication skills. Strong organizational skills with high attention to detail and the ability to manage multiple priorities simultaneously. Demonstrated experience in event planning, logistics, staffing, or project coordination in a fast-paced environment. Proven ability to collaborate effectively with colleagues and vendors. Commitment to professionalism, discretion, and high standards of customer service.
    $58k-84k yearly est. 2d ago
  • Domestic Logistics Coordinator

    Robert Half 4.5company rating

    Operations coordinator job in Bergenfield, NJ

    Key Responsibilities Coordinate shipments and prepare accurate shipping documents. Monitor assigned accounts daily and update order details. Communicate with carriers, brokers, and warehouses to prevent delays. Route shipments, create labels/BOLs, and send ASNs within required timelines. Track orders proactively, follow up with carriers, and flag late or extended orders. Invoice orders promptly upon shipment. Ensure compliance with pallet and truckload limits. Maintain clear communication with the sales team and manager. What We're Looking For Strong attention to detail and organizational skills. Proactive, reliable, and eager to learn. A team player with clear communication skills. Prior logistics or shipping experience is highly preferred.
    $37k-52k yearly est. 2d ago

Learn more about operations coordinator jobs

How much does an operations coordinator earn in Parsippany-Troy Hills, NJ?

The average operations coordinator in Parsippany-Troy Hills, NJ earns between $33,000 and $72,000 annually. This compares to the national average operations coordinator range of $30,000 to $57,000.

Average operations coordinator salary in Parsippany-Troy Hills, NJ

$49,000

What are the biggest employers of Operations Coordinators in Parsippany-Troy Hills, NJ?

The biggest employers of Operations Coordinators in Parsippany-Troy Hills, NJ are:
  1. Orangetheory Fitness
  2. Encore Fire Protection
  3. Henkels & Mccoy Group Inc
  4. MasTec
  5. Chalksense LLC
  6. Orangetheory-Franchise #0308
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