Purchasing administrator vs executive administrator

The differences between purchasing administrators and executive administrators can be seen in a few details. Each job has different responsibilities and duties. While it typically takes 4-6 years to become a purchasing administrator, becoming an executive administrator takes usually requires 2-4 years. Additionally, an executive administrator has an average salary of $52,855, which is higher than the $40,133 average annual salary of a purchasing administrator.

The top three skills for a purchasing administrator include purchase orders, invoice and data entry. The most important skills for an executive administrator are powerpoint, customer service, and expense reports.

Purchasing administrator vs executive administrator overview

	Purchasing Administrator	Executive Administrator
Yearly salary	$40,133	$52,855
Hourly rate	$19.29	$25.41
Growth rate	-8%	-8%
Number of jobs	63,681	141,235
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 57%	Bachelor's Degree, 54%
Average age	48	49
Years of experience	6	4

What does a purchasing administrator do?

A purchasing administrator is primarily in charge of overseeing a company's purchasing procedures. As a purchasing administrator, it is their duty to monitor the company's inventory of supplies, gather and analyze purchase requests, and process purchase orders, resolving issues should there be any. They must also negotiate with vendors and suppliers, building positive relationships with them. Furthermore, as a purchasing administrator, it is essential to maintain records of all transactions, producing progress reports regularly for a smooth and efficient workflow.

What does an executive administrator do?

An executive administrator is responsible for assisting the senior management staff in planning strategies and analyzing business decisions to achieve the company's goals and objectives. Executive administrators schedule meetings and handle appointments, as well as helping with the implementation of training and programs for the employees to reach their maximum operational potential and increase productivity to meet projects' demands and ensure the highest customer satisfaction. They must have exceptional time-management and organizational skills, especially on performing administrative and clerical duties as needed, as well as excellent communication skills to respond to clients' inquiries, concerns, and requests.

Purchasing administrator vs executive administrator salary

Purchasing administrators and executive administrators have different pay scales, as shown below.

	Purchasing Administrator	Executive Administrator
Average salary	$40,133	$52,855
Salary range	Between $30,000 And $53,000	Between $35,000 And $77,000
Highest paying City	Sacramento, CA	Seattle, WA
Highest paying state	Washington	New York
Best paying company	Rivian	JPMorgan Chase & Co.
Best paying industry	Health Care	Technology

Differences between purchasing administrator and executive administrator education

There are a few differences between a purchasing administrator and an executive administrator in terms of educational background:

	Purchasing Administrator	Executive Administrator
Most common degree	Bachelor's Degree, 57%	Bachelor's Degree, 54%
Most common major	Business	Business
Most common college	University of Pennsylvania	Western Carolina University

Purchasing administrator vs executive administrator demographics

Here are the differences between purchasing administrators' and executive administrators' demographics:

	Purchasing Administrator	Executive Administrator
Average age	48	49
Gender ratio	Male, 24.0% Female, 76.0%	Male, 14.8% Female, 85.2%
Race ratio	Black or African American, 9.1% Unknown, 4.4% Hispanic or Latino, 12.5% Asian, 7.8% White, 65.4% American Indian and Alaska Native, 0.8%	Black or African American, 7.6% Unknown, 4.8% Hispanic or Latino, 11.2% Asian, 5.0% White, 71.0% American Indian and Alaska Native, 0.4%
LGBT Percentage	7%	10%

Differences between purchasing administrator and executive administrator duties and responsibilities

Purchasing administrator example responsibilities.

Manage the RFP preparation and analysis, cost negotiations, and vendor performance management.
Manage logistics and materials receive for appropriate quantities, timeliness and accuracy to complete project project.
Resolve RMA s on all engineering material.
Schedule product delivery against customer needs and MRP.
Administer the ISO 9001 and vendor performance evaluation process.
Maintain and update supplier master information in the ERP system.

Executive administrator example responsibilities.

Manage grant funding from NIH, HRSA, and private foundations.
Manage on-site nursing services deliver to patients; oversee billing and supervise on-site personnel.
Manage day-to-day human resource functions: maintain HRIS database, conduct new employee orientation, and benefits administration.
Manage 200 staff personnel (145 FTE's), consisting of 15 classifications, two unions and exempt personnel.
Develop twitter marketing landing pages, manage and maintain social marketing sites, blogs, and constant contact marketing efforts.
Achieve JCAHO accreditation for ambulatory care facilities.

Purchasing administrator vs executive administrator skills

Common purchasing administrator skills

Purchase Orders, 33%
Invoice, 10%
Data Entry, 10%
ERP, 4%
Office Equipment, 2%
Credit Card, 2%

Common executive administrator skills

PowerPoint, 10%
Customer Service, 9%
Expense Reports, 7%
Office Procedures, 6%
Payroll, 5%
Data Entry, 5%

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Purchasing Administrator
Purchasing Administrator vs Executive Administrator

Updated January 8, 2025

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