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Records custodian vs records specialist

The differences between records custodians and records specialists can be seen in a few details. Each job has different responsibilities and duties. It typically takes 6-12 months to become both a records custodian and a records specialist. Additionally, a records custodian has an average salary of $44,533, which is higher than the $33,273 average annual salary of a records specialist.

The top three skills for a records custodian include patients, scheduling appointments and criminal justice. The most important skills for a records specialist are customer service, data entry, and office equipment.

Records custodian vs records specialist overview

Records CustodianRecords Specialist
Yearly salary$44,533$33,273
Hourly rate$21.41$16.00
Growth rate11%11%
Number of jobs10,97328,647
Job satisfaction--
Most common degreeBachelor's Degree, 41%Bachelor's Degree, 47%
Average age4545
Years of experience1212

Records custodian vs records specialist salary

Records custodians and records specialists have different pay scales, as shown below.

Records CustodianRecords Specialist
Average salary$44,533$33,273
Salary rangeBetween $32,000 And $61,000Between $26,000 And $42,000
Highest paying City-San Mateo, CA
Highest paying state-Oregon
Best paying company-Mt. San Antonio College
Best paying industry-Government

Differences between records custodian and records specialist education

There are a few differences between a records custodian and a records specialist in terms of educational background:

Records CustodianRecords Specialist
Most common degreeBachelor's Degree, 41%Bachelor's Degree, 47%
Most common majorBusinessBusiness
Most common collegeStanford UniversityStanford University

Records custodian vs records specialist demographics

Here are the differences between records custodians' and records specialists' demographics:

Records CustodianRecords Specialist
Average age4545
Gender ratioMale, 31.6% Female, 68.4%Male, 29.8% Female, 70.2%
Race ratioBlack or African American, 8.0% Unknown, 4.2% Hispanic or Latino, 17.3% Asian, 8.1% White, 61.2% American Indian and Alaska Native, 1.3%Black or African American, 8.9% Unknown, 4.2% Hispanic or Latino, 17.5% Asian, 8.5% White, 59.6% American Indian and Alaska Native, 1.3%
LGBT Percentage9%9%

Differences between records custodian and records specialist duties and responsibilities

Records custodian example responsibilities.

  • Manage transition from in-house transcription system to outsource transcription service.
  • Maintain HIPAA compliance by researching changes in laws and formats.
  • Gather patient records in response to subpoenas receive for client records.
  • Retrieve requested patient information according to HIPPA guidelines through microfilm and HBOC system.
  • Perform all duties as medical records clerk and prepare records for subpoenas and depositions.
  • Copy and release all records to other facilities while following the policies of HIPPA.
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Records specialist example responsibilities.

  • Develop numerous SQL scripts/queries for monitoring and managing the system.
  • Manage thousands of cases for several firms with deadlines for depositions while ensuring accuracy, confidentiality, and HIPAA compliance.
  • Train and mentore employees in EDMS.
  • Process project records for retention in EDMS.
  • Represent DOJ at an ODNI language training conference.
  • Liaise with GIS group to resolve mapping issues.
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Records custodian vs records specialist skills

Common records custodian skills
  • Patients, 26%
  • Scheduling Appointments, 12%
  • Criminal Justice, 11%
  • Subpoenas, 11%
  • Hippa, 5%
  • HIPAA, 5%
Common records specialist skills
  • Customer Service, 25%
  • Data Entry, 14%
  • Office Equipment, 5%
  • Word Processing, 5%
  • Database Systems, 5%
  • Management System, 5%

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