Accounting and administrative assistant vs administrative office assistant

The differences between accounting and administrative assistants and administrative office assistants can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both an accounting and administrative assistant and an administrative office assistant. Additionally, an accounting and administrative assistant has an average salary of $38,192, which is higher than the $33,318 average annual salary of an administrative office assistant.

The top three skills for an accounting and administrative assistant include data entry, customer service and financial statements. The most important skills for an administrative office assistant are customer service, data entry, and phone calls.

Accounting and administrative assistant vs administrative office assistant overview

	Accounting And Administrative Assistant	Administrative Office Assistant
Yearly salary	$38,192	$33,318
Hourly rate	$18.36	$16.02
Growth rate	-8%	-8%
Number of jobs	73,060	81,528
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 48%	Bachelor's Degree, 46%
Average age	50	50
Years of experience	2	2

What does an accounting and administrative assistant do?

An accounting administrative assistant is responsible for supporting the operations of the accounting department of an organization by performing administrative duties to maintain efficient and accurate services. Accounting administrative assistants conduct bookkeeping functions, as well as creating financial reports, analyzing account statements, updating account information on the database, processing invoices, and managing account receivables. They must have basic knowledge of the accounting disciplines, as well as excellent analytical and communication skills, especially on receiving clients' inquiries and concerns and administering payment procedures.

What does an administrative office assistant do?

An administrative office assistant is responsible for performing administrative duties to assist in daily management operations. These duties include taking calls and responding to client and customers' inquiries and concerns, scheduling meetings and conferences, organizing files and submitting required documents, sorting invoices for release, processing travel arrangements, receiving emails, forwarding reports to the appropriate department, and coordinating with company's events. An administrative assistant must be detail-oriented, as well as having excellent time-management and multi-tasking skills to perform duties even under minimal supervision.

Accounting and administrative assistant vs administrative office assistant salary

Accounting and administrative assistants and administrative office assistants have different pay scales, as shown below.

	Accounting And Administrative Assistant	Administrative Office Assistant
Average salary	$38,192	$33,318
Salary range	Between $29,000 And $48,000	Between $25,000 And $43,000
Highest paying City	San Francisco, CA	Sacramento, CA
Highest paying state	Hawaii	Hawaii
Best paying company	Ernst & Young	Buckley King
Best paying industry	Technology	Government

Differences between accounting and administrative assistant and administrative office assistant education

There are a few differences between an accounting and administrative assistant and an administrative office assistant in terms of educational background:

	Accounting And Administrative Assistant	Administrative Office Assistant
Most common degree	Bachelor's Degree, 48%	Bachelor's Degree, 46%
Most common major	Business	Business
Most common college	University of Pennsylvania	Western Carolina University

Accounting and administrative assistant vs administrative office assistant demographics

Here are the differences between accounting and administrative assistants' and administrative office assistants' demographics:

	Accounting And Administrative Assistant	Administrative Office Assistant
Average age	50	50
Gender ratio	Male, 10.0% Female, 90.0%	Male, 14.7% Female, 85.3%
Race ratio	Black or African American, 9.4% Unknown, 3.9% Hispanic or Latino, 16.5% Asian, 3.9% White, 65.7% American Indian and Alaska Native, 0.7%	Black or African American, 9.2% Unknown, 3.9% Hispanic or Latino, 16.1% Asian, 3.8% White, 66.4% American Indian and Alaska Native, 0.7%
LGBT Percentage	6%	6%

Differences between accounting and administrative assistant and administrative office assistant duties and responsibilities

Accounting and administrative assistant example responsibilities.

Manage revenue ledger including other subsidiary ledgers and responsible for the reconciliation of various income accounts to ensure accuracy of postings.
Upload participant and employer contributions after each payroll run, prepare ACH wire for funds and reconcile payroll.
Maintain a cash balance report consisting of current bank account activity, business checking balance and upcoming ACH withdrawal transactions.
Create numerous PowerPoint presentations for internal and external presentations.
Set up PowerPoint presentations, operate overhead projectors and microphones.
Recorded/Maintain accounts payable and accounts receivable by investigating business transaction discrepancies via QuickBooks.

Administrative office assistant example responsibilities.

Develop and manage external financial relationships between clients and the IRS.
Manage the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
Establish and maintain effective communications and cohesive working relationships with company associates, telephone and walk-in customers, and site visitors.
Dust offices and clean windows and doors.
Update information in CATT database, as well as make appointments for therapists and psychiatrists in Sharepoint.
Create electronic filing system to alleviate paper copies and recruit fellow co-workers to get on board with SharePoint.

Accounting and administrative assistant vs administrative office assistant skills

Common accounting and administrative assistant skills

Data Entry, 12%
Customer Service, 8%
Financial Statements, 7%
Purchase Orders, 6%
Vendor Invoices, 4%
QuickBooks, 4%

Common administrative office assistant skills

Customer Service, 14%
Data Entry, 13%
Phone Calls, 7%
Payroll, 5%
PowerPoint, 4%
Database Management, 4%

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Accounting And Administrative Assistant
Accounting And Administrative Assistant vs Administrative Office Assistant

Updated January 8, 2025

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