Accounting and administrative assistant vs associate administrative assistant

The differences between accounting and administrative assistants and associate administrative assistants can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both an accounting and administrative assistant and an associate administrative assistant. Additionally, an associate administrative assistant has an average salary of $46,939, which is higher than the $38,192 average annual salary of an accounting and administrative assistant.

The top three skills for an accounting and administrative assistant include data entry, customer service and financial statements. The most important skills for an associate administrative assistant are customer service, data entry, and powerpoint.

Accounting and administrative assistant vs associate administrative assistant overview

	Accounting And Administrative Assistant	Associate Administrative Assistant
Yearly salary	$38,192	$46,939
Hourly rate	$18.36	$22.57
Growth rate	-8%	-8%
Number of jobs	73,060	57,908
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 48%	Bachelor's Degree, 52%
Average age	50	50
Years of experience	2	2

What does an accounting and administrative assistant do?

An accounting administrative assistant is responsible for supporting the operations of the accounting department of an organization by performing administrative duties to maintain efficient and accurate services. Accounting administrative assistants conduct bookkeeping functions, as well as creating financial reports, analyzing account statements, updating account information on the database, processing invoices, and managing account receivables. They must have basic knowledge of the accounting disciplines, as well as excellent analytical and communication skills, especially on receiving clients' inquiries and concerns and administering payment procedures.

What does an associate administrative assistant do?

An associate administrative assistant is responsible for performing administrative and clerical duties to support the business operations, ensuring the timely submission of deliverables. Associate administrative assistants work closely with the financial department, especially on organizing financial reports, issuing invoices, verifying time sheets for payroll purposes, and releasing petty cash. They also manage meeting and conference schedules, coordinate with suppliers and third-party vendors for inventories, and sort documents for reference. An associate administrative assistant must have excellent communication and organization skills, as well as the knowledge of the data processing procedures to update information and track business transactions within the database.

Accounting and administrative assistant vs associate administrative assistant salary

Accounting and administrative assistants and associate administrative assistants have different pay scales, as shown below.

	Accounting And Administrative Assistant	Associate Administrative Assistant
Average salary	$38,192	$46,939
Salary range	Between $29,000 And $48,000	Between $28,000 And $77,000
Highest paying City	San Francisco, CA	Beverly, MA
Highest paying state	Hawaii	Connecticut
Best paying company	Ernst & Young	JPMorgan Chase & Co.
Best paying industry	Technology	-

Differences between accounting and administrative assistant and associate administrative assistant education

There are a few differences between an accounting and administrative assistant and an associate administrative assistant in terms of educational background:

	Accounting And Administrative Assistant	Associate Administrative Assistant
Most common degree	Bachelor's Degree, 48%	Bachelor's Degree, 52%
Most common major	Business	Business
Most common college	University of Pennsylvania	Western Carolina University

Accounting and administrative assistant vs associate administrative assistant demographics

Here are the differences between accounting and administrative assistants' and associate administrative assistants' demographics:

	Accounting And Administrative Assistant	Associate Administrative Assistant
Average age	50	50
Gender ratio	Male, 10.0% Female, 90.0%	Male, 24.4% Female, 75.6%
Race ratio	Black or African American, 9.4% Unknown, 3.9% Hispanic or Latino, 16.5% Asian, 3.9% White, 65.7% American Indian and Alaska Native, 0.7%	Black or African American, 9.3% Unknown, 3.9% Hispanic or Latino, 16.2% Asian, 3.8% White, 66.1% American Indian and Alaska Native, 0.7%
LGBT Percentage	6%	6%

Differences between accounting and administrative assistant and associate administrative assistant duties and responsibilities

Accounting and administrative assistant example responsibilities.

Manage revenue ledger including other subsidiary ledgers and responsible for the reconciliation of various income accounts to ensure accuracy of postings.
Upload participant and employer contributions after each payroll run, prepare ACH wire for funds and reconcile payroll.
Maintain a cash balance report consisting of current bank account activity, business checking balance and upcoming ACH withdrawal transactions.
Create numerous PowerPoint presentations for internal and external presentations.
Set up PowerPoint presentations, operate overhead projectors and microphones.
Recorded/Maintain accounts payable and accounts receivable by investigating business transaction discrepancies via QuickBooks.

Associate administrative assistant example responsibilities.

Direct correspondence and communications, monitoring emails and phone calls and managing social media and online presence on Facebook and website.
Support medical doctors, manage sensitive and confidential records pertaining to high risk patients with emphasis on accuracy.
Reconcile credit card purchases and identify and resolve all payroll discrepancies.
Post photos of available properties on company's Facebook page.
Prepare spreadsheets, PowerPoint presentations and documentation.
Create spreadsheet to calculate payroll information collect from audit to determine findings.

Accounting and administrative assistant vs associate administrative assistant skills

Common accounting and administrative assistant skills

Data Entry, 12%
Customer Service, 8%
Financial Statements, 7%
Purchase Orders, 6%
Vendor Invoices, 4%
QuickBooks, 4%

Common associate administrative assistant skills

Customer Service, 13%
Data Entry, 10%
PowerPoint, 7%
Financial Reports, 5%
Payroll, 5%
Travel Arrangements, 5%

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Accounting And Administrative Assistant
Accounting And Administrative Assistant vs Associate Administrative Assistant

Updated January 8, 2025

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