Accounts payable/administrative assistant vs business administrative assistant

The differences between accounts payable/administrative assistants and business administrative assistants can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both an accounts payable/administrative assistant and a business administrative assistant. Additionally, an accounts payable/administrative assistant has an average salary of $41,382, which is higher than the $38,994 average annual salary of a business administrative assistant.

The top three skills for an accounts payable/administrative assistant include purchase orders, data entry and vendor invoices. The most important skills for a business administrative assistant are powerpoint, data entry, and provides administrative support.

Accounts payable/administrative assistant vs business administrative assistant overview

	Accounts Payable/Administrative Assistant	Business Administrative Assistant
Yearly salary	$41,382	$38,994
Hourly rate	$19.90	$18.75
Growth rate	-8%	-8%
Number of jobs	56,780	101,678
Job satisfaction	-	2
Most common degree	Bachelor's Degree, 37%	Bachelor's Degree, 55%
Average age	50	50
Years of experience	2	2

What does an accounts payable/administrative assistant do?

An accounts payable/administrative assistant works alongside the department head. This position focuses on the administrative side of a budgeting department. They are responsible for organizing a company's financial records, which include all documentation of financial transactions, such as invoices and receipts. They also manage all paperwork needed by their department.

What does a business administrative assistant do?

A business administrative assistant is responsible for performing administrative and clerical duties to support business functions and operations. Business administrative assistants manage day-to-day business transactions by responding to clients' emails and phone calls, greeting guests, filing and submitting reports, scheduling appointments and business travels, monitoring inventories, and sending out communications across the organization as needed. They also operate the data management system for customer and client information reference by following strict protocols and data protection procedures.

Accounts payable/administrative assistant vs business administrative assistant salary

Accounts payable/administrative assistants and business administrative assistants have different pay scales, as shown below.

	Accounts Payable/Administrative Assistant	Business Administrative Assistant
Average salary	$41,382	$38,994
Salary range	Between $30,000 And $56,000	Between $28,000 And $54,000
Highest paying City	East Providence, RI	Berkeley, CA
Highest paying state	Connecticut	California
Best paying company	Gypsum Management and Supply	Goldman Sachs
Best paying industry	Construction	Finance

Differences between accounts payable/administrative assistant and business administrative assistant education

There are a few differences between an accounts payable/administrative assistant and a business administrative assistant in terms of educational background:

	Accounts Payable/Administrative Assistant	Business Administrative Assistant
Most common degree	Bachelor's Degree, 37%	Bachelor's Degree, 55%
Most common major	Business	Business
Most common college	University of Pennsylvania	Western Carolina University

Accounts payable/administrative assistant vs business administrative assistant demographics

Here are the differences between accounts payable/administrative assistants' and business administrative assistants' demographics:

	Accounts Payable/Administrative Assistant	Business Administrative Assistant
Average age	50	50
Gender ratio	Male, 6.6% Female, 93.4%	Male, 12.2% Female, 87.8%
Race ratio	Black or African American, 9.2% Unknown, 3.9% Hispanic or Latino, 16.2% Asian, 3.8% White, 66.2% American Indian and Alaska Native, 0.7%	Black or African American, 9.3% Unknown, 3.9% Hispanic or Latino, 16.3% Asian, 3.8% White, 65.9% American Indian and Alaska Native, 0.7%
LGBT Percentage	6%	6%

Differences between accounts payable/administrative assistant and business administrative assistant duties and responsibilities

Accounts payable/administrative assistant example responsibilities.

Create invoices, manage, reconcile and pay ACH payments or record receive payments while working closely with customers and vendors.
Manage FEDEX delivery requirements ensuring compliance with company policy.
Post ACH, journal entries efficiently, timely, and accurately into the accounting system.
Create and maintain PowerPoint presentation.
Generate monthly report utilizing QuickBooks to determine outstanding payments.
Generate weekly reports and perform monthly reconciliation utilizing QuickBooks.

Business administrative assistant example responsibilities.

Manage special projects including creating PowerPoint presentations, providing budget information, and departmental planning.
Manage and develop the daily clinical schedule for the in-patient rehabilitation staff taking into consideration Medicare guidelines and staffing ratios.
Process payments for vendors utilizing QuickBooks.
Design effective PowerPoint presentations/handouts, working closely with senior management.
Produce payroll reports, verify payroll and electronically submit for processing.
Reconcile bank statements with QuickBooks systems and ensure all transactions are properly document.

Accounts payable/administrative assistant vs business administrative assistant skills

Common accounts payable/administrative assistant skills

Purchase Orders, 12%
Data Entry, 11%
Vendor Invoices, 8%
Customer Service, 8%
Financial Reports, 5%
Credit Card, 4%

Common business administrative assistant skills

PowerPoint, 11%
Data Entry, 10%
Provides Administrative Support, 8%
Expense Reports, 8%
Purchase Orders, 5%
Financial Reports, 5%

Accounts Payable/Administrative Assistant vs. similar jobs

Accounts Payable/Administrative Assistant related careers

Accounts Payable/Administrative Assistant related jobs

What similar roles do

Zippia Careers
Office and Administrative Industry
Accounts Payable/Administrative Assistant
Accounts Payable/Administrative Assistant vs Business Administrative Assistant

Updated January 8, 2025

Browse office and administrative jobs