Accounts payable administrator vs office administrator

The differences between accounts payable administrators and office administrators can be seen in a few details. Each job has different responsibilities and duties. While it typically takes 4-6 years to become an accounts payable administrator, becoming an office administrator takes usually requires 1-2 years. Additionally, an accounts payable administrator has an average salary of $41,860, which is higher than the $37,423 average annual salary of an office administrator.

The top three skills for an accounts payable administrator include purchase orders, data entry and vendor invoices. The most important skills for an office administrator are customer service, patients, and data entry.

Accounts payable administrator vs office administrator overview

	Accounts Payable Administrator	Office Administrator
Yearly salary	$41,860	$37,423
Hourly rate	$20.12	$17.99
Growth rate	-5%	-5%
Number of jobs	79,272	118,096
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 46%	Bachelor's Degree, 48%
Average age	51	47
Years of experience	6	2

What does an accounts payable administrator do?

An accounts payable administrator is an individual who reviews and verifies the invoices of suppliers and grants payment requests. Accounts payable administrators must prepare invoice batches and input them in the accounts payable module of the financial information system every day to ensure that payments meet weekly and monthly deadlines. When warranted, they seek clarifications or explanations from submitters and responds to inquiries from suppliers, consultants, and clients regarding the status of their payments. Accounts payable administrators must also ensure that reimbursements are properly approved.

What does an office administrator do?

Office administrators are employees who ensure that the office is running in tip-top shape. They manage the administrative needs of the office. They answer calls directed to the official company phone, manage the inventory of supplies, take charge or purchase requisitions for needed supplies, and ensure the office equipment and fixtures are taken care of. Office administrators also manage correspondences, official memoranda, and other official company documents. They also keep track of files and records to ensure that these are properly organized. At times, office administrators also take charge of welcoming guests and accompanying them to their respective meetings.

Accounts payable administrator vs office administrator salary

Accounts payable administrators and office administrators have different pay scales, as shown below.

	Accounts Payable Administrator	Office Administrator
Average salary	$41,860	$37,423
Salary range	Between $32,000 And $54,000	Between $28,000 And $48,000
Highest paying City	New York, NY	Washington, DC
Highest paying state	New York	Alaska
Best paying company	Ducommun	Lawrence Livermore National Laboratory
Best paying industry	Finance	Government

Differences between accounts payable administrator and office administrator education

There are a few differences between an accounts payable administrator and an office administrator in terms of educational background:

	Accounts Payable Administrator	Office Administrator
Most common degree	Bachelor's Degree, 46%	Bachelor's Degree, 48%
Most common major	Business	Business
Most common college	University of Pennsylvania	Western Carolina University

Accounts payable administrator vs office administrator demographics

Here are the differences between accounts payable administrators' and office administrators' demographics:

	Accounts Payable Administrator	Office Administrator
Average age	51	47
Gender ratio	Male, 12.7% Female, 87.3%	Male, 14.7% Female, 85.3%
Race ratio	Black or African American, 6.8% Unknown, 4.0% Hispanic or Latino, 14.5% Asian, 6.6% White, 67.5% American Indian and Alaska Native, 0.6%	Black or African American, 10.1% Unknown, 4.8% Hispanic or Latino, 20.5% Asian, 7.9% White, 55.6% American Indian and Alaska Native, 1.1%
LGBT Percentage	7%	6%

Differences between accounts payable administrator and office administrator duties and responsibilities

Accounts payable administrator example responsibilities.

Manage payroll transactions utilizing ADP payroll software.
Maintain a cash flow chart of checks issue and clear, ACH payments, incoming collections, and wire transfers.
Solve complex general accounting functions, including preparation of journal entries, account analysis and balance sheet reconciliations.
Set up new vendors, maintain new supplier forms and proper W8 and W9 reporting.
Implement standard form to vendors to complete and return along with W9 and a sample invoice.
Review and record vendor bills utilizing QuickBooks.

Office administrator example responsibilities.

Monitor calls, manage calendars, travel, meeting arrangements, video conference and teleconferencing.
Formulate various procedures to assure efficient operation of the SharePoint system is managed properly for CFWB and BOS.
Use EMR software to manage patient records and files; reinforce and uphold patient confidentiality as required by HIPAA and clinic.
Pull patients charts for doctors using EMR system as well as pulled chart from medical records room.
Create and update all departmental ISO documents.
Collect all outgoing FedEx overnight packages and ship with accurate tracking and conformation information.

Accounts payable administrator vs office administrator skills

Common accounts payable administrator skills

Purchase Orders, 12%
Data Entry, 9%
Vendor Invoices, 8%
Expense Reports, 6%
Credit Card, 5%
Vendor Statements, 5%

Common office administrator skills

Customer Service, 18%
Patients, 11%
Data Entry, 8%
Office Equipment, 5%
Front Desk, 4%
PowerPoint, 3%

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Office and Administrative Industry
Accounts Payable Administrator
Accounts Payable Administrator vs Office Administrator

Updated January 8, 2025

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