Mail & file clerk vs office administrator

The differences between mail & file clerks and office administrators can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both a mail & file clerk and an office administrator. Additionally, an office administrator has an average salary of $37,423, which is higher than the $33,362 average annual salary of a mail & file clerk.

The top three skills for a mail & file clerk include tax returns, IRS and RAN. The most important skills for an office administrator are customer service, patients, and data entry.

Mail & file clerk vs office administrator overview

	Mail & File Clerk	Office Administrator
Yearly salary	$33,362	$37,423
Hourly rate	$16.04	$17.99
Growth rate	-5%	-5%
Number of jobs	80,597	118,096
Job satisfaction	-	-
Most common degree	High School Diploma, 33%	Bachelor's Degree, 48%
Average age	47	47
Years of experience	2	2

Mail & file clerk vs office administrator salary

Mail & file clerks and office administrators have different pay scales, as shown below.

	Mail & File Clerk	Office Administrator
Average salary	$33,362	$37,423
Salary range	Between $26,000 And $41,000	Between $28,000 And $48,000
Highest paying City	-	Washington, DC
Highest paying state	-	Alaska
Best paying company	-	Lawrence Livermore National Laboratory
Best paying industry	-	Government

Differences between mail & file clerk and office administrator education

There are a few differences between a mail & file clerk and an office administrator in terms of educational background:

	Mail & File Clerk	Office Administrator
Most common degree	High School Diploma, 33%	Bachelor's Degree, 48%
Most common major	Business	Business
Most common college	Western Carolina University	Western Carolina University

Mail & file clerk vs office administrator demographics

Here are the differences between mail & file clerks' and office administrators' demographics:

	Mail & File Clerk	Office Administrator
Average age	47	47
Gender ratio	Male, 36.7% Female, 63.3%	Male, 14.7% Female, 85.3%
Race ratio	Black or African American, 10.6% Unknown, 4.5% Hispanic or Latino, 21.0% Asian, 8.1% White, 54.8% American Indian and Alaska Native, 1.0%	Black or African American, 10.1% Unknown, 4.8% Hispanic or Latino, 20.5% Asian, 7.9% White, 55.6% American Indian and Alaska Native, 1.1%
LGBT Percentage	6%	6%

Differences between mail & file clerk and office administrator duties and responsibilities

Mail & file clerk example responsibilities.

Verify accuracy of scan documentation and acceptability of OCR output.
Job responsibilities include general bookkeeping; record and file organization; calendar control and scheduling; client contact; general secretarial responsibilities
Conduct sortation of outgoing and/or incoming mail using the appropriate sort program or manual distribution scheme.
Process incoming and outgoing mail in both plant and post office facilities using different methods of sortation and distribution.
Conduct ATM replenishment processing and commercial change fulfillment.

Office administrator example responsibilities.

Monitor calls, manage calendars, travel, meeting arrangements, video conference and teleconferencing.
Formulate various procedures to assure efficient operation of the SharePoint system is managed properly for CFWB and BOS.
Use EMR software to manage patient records and files; reinforce and uphold patient confidentiality as required by HIPAA and clinic.
Pull patients charts for doctors using EMR system as well as pulled chart from medical records room.
Create and update all departmental ISO documents.
Collect all outgoing FedEx overnight packages and ship with accurate tracking and conformation information.

Mail & file clerk vs office administrator skills

Common mail & file clerk skills

Tax Returns, 18%
IRS, 13%
RAN, 6%
Numerical Order, 5%
USPS, 5%
Postage Meter, 5%

Common office administrator skills

Customer Service, 18%
Patients, 11%
Data Entry, 8%
Office Equipment, 5%
Front Desk, 4%
PowerPoint, 3%

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Office and Administrative Industry
Mail & File Clerk
Mail & File Clerk vs Office Administrator

Updated January 8, 2025

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