Office administrator jobs in Des Moines, WA - 622 jobs

Cross Country Allied is seeking a travel Skilled Nursing Facility (SNF) Physical Therapy Assistant for a travel job in Everett, Washington. & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: 02/02/2026 Duration: 13 weeks 40 hours per week Shift: 8 hours, days Employment Type: Travel Job Description As an allied health professional, you'll play an important role in preventing disease and promoting patient wellness and safety. You may work at a hospital, outpatient center, private practice, home health, telemedicine, nursing facility, clinic, school, laboratory or other facility. Whether you're serving as a technician, lab worker, therapist, speech-language pathologist, social worker, medical assistant or other allied health professional, you'll use your education, training and specialized skills to provide support for patients and help them strive for optimal health. Minimum Requirements At least 1 year of recent acute care experience in specialty Benefits The benefits of taking a travel allied job with Cross Country include: Private housing or generous housing allowance Comprehensive health insurance with prescription coverage Dependent health insurance with prescription coverage Competitive salaries Referral bonuses Travel reimbursement 401(k) retirement plan Direct deposit/free checking Unlimited free CE credits Cross Country Allied Job ID #1211720. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: PTA - PT SNF Physical Therapist SNF. About Cross Country Allied You bring the expertise. We bring the support you deserve. At Cross Country, we connect allied professionals with flexible opportunities designed around what matters most - your goals, your growth, and your wellbeing. Whether you specialize in imaging, respiratory, surgical, or lab work, we're here to champion your success with nationwide roles, hands-on support, and a team that sees you as essential. Because this isn't just work. It's your purpose. Benefits 401k retirement plan Referral bonus

TheraEx Therapy is seeking a travel Skilled Nursing Facility (SNF) Physical Therapy Assistant for a travel job in Shelton, Washington. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel Physical Therapy Assistant - HIRING! Job Details: Weekly Gross:$1,456.00 Shelton, WA 13-week contract Setting: SNF Requirements: Active Physical Therapy Assistant License Completion of credentialing checklist, background checks, and Covid test prior to start Education: Associate's Degree in Physical Therapist Assistant from an accredited program TheraEx Therapy Job ID #25-60054. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. About TheraEx Therapy TheraEx Staffing Services is a leading name in healthcare staffing solutions. We enroll talented professionals to provide temporary staff to fill the needs of healthcare facilities across the nation. Benefits Medical benefits Dental benefits Vision benefits Health Care FSA 401k retirement plan Life insurance Sick pay Holiday Pay

Job Title: Office Administrative Assistant - Part Time Reporting To: CEO / HR Manager Employment Type: Part-Time Pay Rate Range: between $17.29/hr to $22/hr Work Schedule: Approximately 10-15 hours per week (schedule to be determined) We are seeking a detail-oriented and reliable Part-Time Office Administrative Assistant to support daily office and administrative operations. This is an entry-level role ideal for candidates looking to gain hands-on experience in office administration within an IT staffing and services environment. Key Responsibilities Manage front-desk and onsite office coordination Handle email and calendar management using Microsoft Outlook Assist with document preparation, organization, and filing Perform data entry and Excel/Google Sheets tracking Handle postal-related activities, including sending, receiving, and organizing mail and courier packages Perform bank-related errands such as deposits, document drop-offs, or coordination (as required) Support local driving tasks related to office operations (e.g., bank visits, post office, supply pickups) Coordinate with internal teams via Microsoft Teams Maintain confidentiality of company and employee information Support general administrative and operational tasks as assigned Job duties are not limited to the responsibilities listed above. Tools & Systems Microsoft Outlook Microsoft Excel / Google Sheets Microsoft Teams Qualifications Entry-level candidates are welcome Basic proficiency in Microsoft Office tools (Outlook, Excel) Strong organizational and time-management skills Attention to detail and accuracy in data handling Good written and verbal communication skills Ability to work independently with minimal supervision Professional and courteous demeanor for onsite office support Preferred Attributes Willingness to learn and take on varied administrative tasks Comfortable working in a fast-paced office environment

Title: Data Entry Administrative Assistant (Contract for 2+ months) Compensation: $24-$27/hr Industry: Education is eligible for medical, dental, vision, and 401(k). About the Role An institution in Shoreline, WA is seeking a reliable and detail-oriented Data Entry Administrative Assistant to support a busy department during a period of transition. This role is ideal for someone with strong administrative or data-entry experience, particularly individuals who have supported HR or payroll-related functions. You will play a key role in maintaining data accuracy, processing timesheet adjustments, supporting general administrative operations, and assisting with various reporting tasks. The ideal candidate is proactive, organized, accountable, and comfortable working in a fast-paced environment. Key Responsibilities Enter, audit, and verify employee timesheet data with a high level of accuracy Run query reports and document corrections or adjustments as needed Support administrative functions and assist with day-to-day workflow management Perform manual and electronic filing; maintain updated tracking systems Respond to internal inquiries via email in a timely, professional manner Assist with general office tasks and ad-hoc projects as assigned Collaborate closely with the department manager to reduce administrative workload Uphold departmental policies, procedures, and confidentiality standards Qualifications Required: 1-2+ years of administrative, data entry, or office support experience Strong typing accuracy and attention to detail Basic Excel skills and proficiency with Microsoft Office (Outlook, Word, etc.) Experience entering/retrieving data within an electronic records system (PeopleSoft experience is a plus) Familiarity with automated tracking systems and maintaining organized filing systems Basic mathematical competency Strong written and verbal communication skills Ability to manage multiple tasks, prioritize deadlines, and work with minimal oversight Preferred: Background supporting HR, payroll, or timesheet administration Understanding of WA-state employment or payroll-related guidelines (a plus, not required) Experience in professional services, education, or similar environments Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Team Structure: There is one other admin assistant who will train them but work will be mostly independent. Role Responsibilities: • Acts as office coordinator by managing on-site issues • Orders all kitchen and office supplies • Maintains guest and kitchen areas • Leads the planning, coordinating, and implementing team events • Provides administrative and operational support within a large, diverse team including one or more senior executives. • Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information. • Builds effective relationships with internal/external stakeholders. • Gathers and formats data into regular and ad-hoc reports, and dashboards. • Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events. • Dispatches outgoing communications. • Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements • Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget. • Makes travel arrangements, booking flight/hotel reservations as needed. • Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations. • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. • Thinks creatively and proposes new solutions. • Exercises judgment to identify, diagnose, and solve problems within given rules. • Broader work or accountabilities may be assigned as needed. Must Have Skills: • 1-3 years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and • post-secondary degree in related field of study. • Specialized knowledge from education and/or business experience. • Verbal & written communication skills - In-depth. • Collaboration & team skills - In-depth. • Analytical and problem-solving skills - In-depth. • Attention to detail & organizational skills - In-depth Nice to Have Skills: • Excel proficiency • Post-secondary degree in related field of study • Salesforce experience • Previous financial industry experience

Find your place at The Partners Group, a purpose-driven company committed to making a difference in our community through our work and inspiring others to do the same. TPG's success is driven by a culture that values partnerships. We're looking for people who invest in their relationships, seek to learn, create winning solutions for all, and do what they say they are going to do. Hard work goes without saying at TPG, supported by our culture that thrives on having fun while living well. This is what it means to be a partner for our clients and teammates. Are you ready to join an amazing organization that has won too many "Employer of Choice" awards to list? Let's work together! The Partners Group currently has an outstanding opportunity for a Front Office Coordinator to join our Operations team in Renton, Washington. How you will make an impact at TPG The primary role of the Front Office Coordinator is to ensure smooth day-to-day office operations while creating a welcoming, professional first impression for clients, guests, and partners. As the face of the office, you will play a key role in keeping our workplace running efficiently, supporting facilities, front desk operations, and administrative needs across our Commercial Lines, Personal Lines, and Employee Benefits teams. This role is ideal for someone who is proactive and takes pride in being a reliable go-to resource for the office! A typical day in this role Greet, check in, and assist office visitors; manage front desk coverage and professional call handling Coordinate incoming and outgoing mail, scanning and logging documents, and managing shipping requests Maintain office spaces, conference rooms, and shared areas to ensure a professional, well-functioning environment Order and track office, kitchen, equipment, and first-aid supplies within budget Partner with Operations and People teams on onboarding/offboarding logistics, office events, and facilities needs Support internal teams with administrative tasks, document processing, and system updates as needed Key details Location: Renton, WA; in-office Hours: 8am-5pm, Mon-Fri (40 hours/week) Salary Range: $23.00-27.00 per hour, non-exempt (DOE) Physical Requirements: Ability to sit for long periods of time, ability to communicate verbally and in writing, and ability to handle long periods of screen time. What you'll bring to the table (required) High school diploma or equivalent required; bachelor's degree preferred At least 2 years of experience in an administrative, front office, or clerical role (insurance, professional services, or corporate office experience strongly preferred) Proficiency with Microsoft Office (Outlook, Word, Excel) and ability to learn new systems quickly Experience working with phone systems, CRM or agency management systems, and office equipment Ability to work onsite, Monday-Friday, 8:00 am - 5:00 pm PT Strong organizational skills and the ability to manage multiple priorities in a fast-paced office environment Comfort working independently, identifying issues, and following through on solutions Clear verbal and written communication skills Reliability and consistency in maintaining front desk coverage and office operations What will make you really stand out (preferred) Prior experience in an insurance brokerage, professional services, or similarly regulated environment Familiarity with AMS360, CSR24, or other insurance-related systems Experience supporting facilities, vendor relationships, or office events A demonstrated track record of being a proactive "doer" who sees what needs to be done and takes action Why you'll love working here You'll join a collaborative, people-first organization where your contributions are visible and valued. This is a great opportunity for someone looking for a stable, long-term role where they can build strong relationships, develop operational expertise, and make a meaningful impact on the daily experience of employees and clients alike. Why join The Partners Group? At TPG, you'll be part of one of the largest independently owned insurance brokerages in the Pacific Northwest. We value collaboration, integrity, and putting clients first - all while supporting our team members with opportunities for growth, a hybrid work schedule, and a supportive, professional environment. This includes: A rich benefits package including generous paid time off, medical, dental, and vision insurance, life and disability insurance, retirement plan, EAP, wellness incentives, and employee ownership opportunities Support and development to cultivate your knowledge and continuing education to maintain or support your professional designations Community Involvement perks, including 8 hours paid volunteer time per quarter, charitable contributions matched by TPG, and an all-company holiday volunteer day Commitment To Diversity TPG promotes a culture of inclusion and is committed to growing the diversity of our workforce. This is a place where all employees have the opportunity to achieve their goals and meet the needs of our clients and the communities we serve. Embracing and encouraging a diverse range of perspectives makes us stronger, smarter, and more effective. The sum of our individual differences drives our culture, reputation, and achievements. Apply Today If this sounds like the right fit for your skills and experience, we'd love to hear from you! Jumpstart the application using your resume. While a cover letter is not required, we'd love to learn why you're interested in the opportunity to join us! PLEASE NOTE: We are not accepting applications or inquiries from external recruiters or staffing agencies. Direct applicants only. The Partners Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. We use E-Verify to confirm the identity and employment eligibility of all new hires.

Temporary Practice Assistant | Seattle, WA | Onsite | Full-Time (Temporary) | Immediate Start We are supporting a confidential Seattle law firm that is seeking a Temporary Practice Assistant to join their growing team immediately. This role supports multiple attorneys and provides high-level legal administrative and secretarial assistance in a collaborative, team-oriented environment. Depending on performance and office needs, this position may have the potential to convert to a permanent role. Key Responsibilities Prepare and process correspondence, memoranda, and complex legal documents using word processing and document management tools Draft routine cover letters and documents; proofread for formatting, spelling, grammar, and accuracy Prepare revisions and redlines as directed; prepare documents for e-filing as needed Review, route, and process incoming and outgoing mail and fax communications, ensuring exhibits and enclosures are included Maintain attorney calendars, including meetings, deadlines, and client-related activities Maintain paper and electronic files in compliance with internal policies Prepare attorney time entries and submit timely; prepare expense and disbursement requests Prepare billing-related letters and coordinate billing matters with the billing team Support new matter documents; phones; scheduling; conference rooms and meals; travel arrangements and expense reports Proactively anticipate attorney needs, plan ahead, and meet deadlines Provide backup support as needed, including occasional front desk coverage depending on office needs May assist with mentoring new staff and piloting new software (as needed) Qualifications 4+ years of experience as a practice assistant or legal secretary Knowledge of legal terminology, legal documents, and legal processes Accurate typing speed of 70 WPM+ Strong MS Office proficiency and comfort with document management, time entry, e-filing, and database tools Excellent communication skills and strong proofreading skills Strong organization, calendaring, and time management skills Reliable, predictable attendance Beacon Hill is an equal opportunity employer and individuals with disabilities and or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self identification form, please click here or paste this link: ************************************************ Completion of this form is voluntary and will not affect your opportunity for employment.

This experience is the perfect opportunity to go far and do good - call us today. 7 am - 7 pm day shifts with 7 pm - 7 am beeper call 1:4 rotation 10 - 12 patients per day 20 minute call response requirement Inpatient critical care setting Strong focus on ECMO and LVAD management VV and VA Impella experience required Shock program participation required Long-term opportunity available Competitive compensation Pre-paid travel and housing Paid AAA-rated claims made malpractice Licensing assistance and cost reimbursement Member of NALTO From $250.00 to $350.00 Hourly Ranges shown should be used as an estimate and are affected by many factors including the critical need of the position, your overall experience and qualifications, and other considerations. Please reach out to your consultant for more information. Global Medical Staffing JOB- Our history In the early 1990s, Australia and New Zealand had an urgent need for doctors. A need we were born to fill in the form of an unprecedented business. Since then, we?ve successfully matched thousands of doctors with clients around the world. Our advantage(s) Our reach is global. But our service is personal. And our size allows us to move with both the speed and attention to detail our doctors and clients deserve. At the same time, we?re part of the CHG family of companies, which gives us the resources and support of the largest organization in locum tenens. Although we operate independently, we?re backed by a powerhouse of resources to ensure everything goes to plan.

Details: This role supports the operational and financial functions of a regional service hub, ensuring projects move smoothly from order entry through billing and closeout. The position partners closely with management to track financial performance, maintain accurate records, and support customer and vendor relationships while contributing to process improvement and cost control efforts. Key Responsibilities Manage daily administrative and financial operations for assigned regional projects Validate customer orders, assign budgeted costs, and prepare formal order confirmations Monitor contract requirements and ensure documentation and processes align with client agreements Review project and client data to confirm accuracy, completeness, and on-time updates Compile project cost details and prepare invoices for customers across the region Serve as a point of contact for clients and vendors to address billing questions, collections, and payment issues Track project progress on a regular basis and flag risks or variances Evaluate financial and operational data to provide insights and recommendations to leadership Collaborate with operations teams to improve workflows, reporting quality, and overall efficiency Identify opportunities to reduce costs and improve resource utilization Oversee project administration activities including purchase order creation, expense tracking, report preparation, and final project closeout Maintain project records and ensure final documentation is delivered to clients in a timely manner Provide basic IT and systems support as needed, including user access, backups, updates, and troubleshooting Qualifications & Skills At least three years of experience in administrative, billing, or bookkeeping roles within a service-oriented or project-based environment Working knowledge of accounting principles and financial reporting processes Proficiency with Oracle and Microsoft Office tools including Word, Excel, PowerPoint, Access, and Outlook Comfortable working in an office or service center setting with regular computer and phone use Strong written and verbal communication skills with the ability to work effectively with both customers and internal teams Education Associate degree in business, accounting, or a related field, or equivalent hands-on experience

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 5+ years of relevant experience providing administrative support to 1 or more executives 11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. BA/BS 16. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites 17. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones 18. Experience maintaining confidentiality and discretion in all areas of work **Public Compensation:** $48.37/hour to $69.52/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Fenwick is seeking a Legal Secretary who will perform a variety of secretarial and administrative tasks to support assigned attorneys and paralegals, providing exceptional customer service and support while consistently producing a high volume and quality work product to meet the needs of the Firm and its clients. This position offers a hybrid schedule and requires three days on-site in our Seattle, WA office with the possibility of additional required in-office days depending on business and client needs and requires a 37.5 hour work week supporting an 8:30 am - 5:00 pm daily schedule. Job Description: Maintain and foster positive and collaborative working relationship with assigned Practice Group Partners/Associates/Paralegals, Firm clients, Administrative Departments, and external vendors. Responsible for producing high quality and error free work product in a timely manner. Develop a comprehensive understanding of efficiencies and teamwork with the local and firmwide secretarial teams. Responsible for effectively collaborating within the secretarial team to ensure the assigned attorneys and paralegals are being supported with an eye towards superior client services. Shared responsibility across offices for coverage of attorneys and paralegals. Possess a solid understanding of the litigation process: Initiating document setup for cases, including Civil Coversheet, Summons and Complaint, along with Corporate Disclosure Statement; Prepare, file and serve Answer to Complaint; Arrange for service via a Process Server. Demonstrate proficiency in handling State, Federal, and Appellate ECF sealed and public filings along with a robust understanding of court rules, local rules, and calendaring needs utilized by courts relevant to attorney's litigation practice. Working knowledge of the court's PacerPro and its workflow procedures/protocols. Proficient in managing all aspects of the discovery process, including drafting, formatting, and proofreading discovery requests and responses, organizing documents, and coordinating with attorneys, clients, and opposing counsel to ensure timely and accurate production of materials. Complete familiarity with trial prep documents such as motions in limine, jury instructions, etc.; thorough understanding of trial logistics; ability to travel as needed for trial/trial preparation. Use legal resources effectively, including court websites, Federal Rules of Civil Procedure, California Code of Civil Procedure, California Rules of Courts, Lexis-Nexis, and Westlaw for research, case law retrieval, and forms access. Generate and troubleshoot Table of Contents and Table of Authorities using Best Authority while maintaining proficiency with Blue Book and state citation styles. Responsible for compiling and coordinating court filings to maintain client's internal file system updated in iManage/Propel. Ability to convert documents from PDF to Word/vice versa, insert/remove pages, bookmark, redact documents and enable OCR formatting for searching capabilities. Perform a variety of administrative functions including preparing check requests, invoices and reimbursements. Responsible for managing and keeping assigned attorney's calendar updated with relevant information, i.e., client meetings, court deadlines, etc. Schedule messengers, process servers and other vendors for pick-up, delivery or service of documents. Knowledge of timekeeping protocols; assist with entering attorney time, as necessary. Acquire knowledge and understanding of the Firm's resources, departmental schedules, and protocols to effectively delegate and ensure completion of assigned tasks. Ability to be flexible and available to work overtime as necessary. Perform other tasks as assigned. Additional responsibilities may include: Review monthly bills for consistency, accuracy, spelling and substance, learn billing practices over time (usual write-offs, client format preferences, etc.); check bills for consistency against special engagement terms (deferrals, rates, caps, etc.). Ensure accurate execution of billing and collection instructions and follow-up with billing coordinator. Respond to client requests for month-end estimates. Monitor, identify and resolve A/R and collections issues, as necessary. Desired Skills and Qualifications Possesses interpersonal skills necessary to support positive working relationships and to effectively communicate, interact, and follow instructions in a demanding environment with/from a diverse group of attorneys, staff, clients and vendors with demonstrated poise, tact and diplomacy. Ability to multitask in a highly demanding, deadline-driven environment. The ability to prioritize and manage time effectively to ensure assignments are completed in a timely manner while operating in a fast-paced environment. Ability and desire to learn and apply new skills and knowledge by attending all ongoing technical training, secretarial and department meetings. Exercise discretion and independent judgment in resolving problems, recommend solutions as appropriate and/or work with the service departments to resolve issues. Must possess a keen eye for details, by proofing materials; demonstrate accuracy and thoroughness to meet the Firm's standards. Adapt to changes in the work environment, manage competing demands and the ability to pivot quickly to manage unexpected events. Ability to work proactively and independently with minimal supervision but can also work within a team. Work requires a high level of cognitive effort while performing a high volume of administrative and clerical tasks and other essential duties. Affinity for and knowledge of current technology and ability to comfortably adapt to new technology. Ability to identify future challenges and be proactive in offering solutions before they materialize. Initiative to identify areas and processes for improvement and takes action to implement change. Effective self-management and ability to make sound, independent decisions. High level of accountability; consistently meeting agreed-upon commitments. Reporting to the Senior Manager, Legal Administrative Services, the ideal candidate will have 5+ years of experience supporting litigation attorneys/paralegals in a law firm setting. Knowledge of patent litigation procedures is strongly preferred. Experience with independently e-Filing documents in accordance with the federal and states court's rules is required. #LI-Hybrid Benefits and Compensation Details: At Fenwick, we believe that our partners and employees are our most important asset. Helping you and your families achieve and maintain good health - physical, emotional, and financial - is the reason we offer a comprehensive benefit program. We provide benefits to eligible employees under plans such as Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing. The anticipated range for this position is: $76,000 - $108,250 Depending on the role, the actual base salary offered may depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. A discretionary bonus for eligible employees may also be available based on performance. Additional information about employee eligibility for benefits and discretionary bonus will be made available upon request.

At Stewart, we know that success begins with great people. As a Stewart employee, you'll be joining a company that was named a 2024-2025 Best Company to Work For by U.S. News & World Report, and a 2025 Top Workplace by USA Today. We are committed to helping you own, develop, and nurture your career. We invest in your career journey because we understand that as you grow, so does our company. And our priority is smart growth - by attaining the best people, investing in tools and resources that enable success, and creating a better home for all. You will be part of an inclusive work environment that reflects the customers we serve. You'll be empowered to use your unique experiences, passion and skills to help our company and the communities we serve constantly evolve and improve. Together, we can achieve our vision of becoming the premier title and real estate services company. Stewart is a global real estate services company, providing title insurance, settlement, underwriting, and lender services through our family of companies. To learn more about Stewart, visit stewart.com/about. More information can be found on stewart.com. Get title industry information and insights at stewart.com/insights. Follow Stewart on Facebook @StewartTitleCo, on Instagram @StewartTitleCo and on LinkedIn @StewartTitle Job Description Job Summary Receives callers and visitors at the establishment, determines nature of business, and directs callers and visitors to correct destination. Also, provides general administrative and clerical support as needed.Job Responsibilities Responsible for answering and placing telephone calls, operating company switchboard, and notifying appropriate parties of arriving calls, customers and/or visitors Provides administrative support including but not limited to typing, filing, copying, and coordinating calendars Greets customers, vendors, job applicants and other visitors in a courteous, friendly and timely manner Sorts and routes mail, correspondence, packages, and messages for timely delivery to appropriate party Coordinate's meetings and organizes catering Performs all other duties as assigned by management Follows clearly defined procedures to complete daily tasks and responsibilities Uses existing procedures to solve straightforward problems without the consistent need to exercise discretion Uses basic communication skills to address internal and/or external clients and/or team members Performs all other duties as assigned by management Individual contributor working under direct supervision with little autonomy Education High school diploma required; Bachelor's preferred Experience Typically requires 0-2 years of related work experience Equal Employment Opportunity Employer Stewart is committed to ensuring that its online application process provides an equal employment opportunity to all job seekers, including individuals with disabilities. If you have a disability and need assistance or an accommodation in the application process, please contact us by email at *******************. Pay Range & Benefits $34,652.80 - $57,766.22 Annually The base salary range provided is consistent with similar roles at the Company. The base salary range is not an absolute, but a guide, and actual offers will be based on the individual candidate's knowledge, skills, education, experience, location, market conditions, and other compensation components. Depending upon all of the preceding considerations, the base salary may be lower or higher than the stated range. Stewart offers eligible employees a competitive benefits package that includes, but is not limited to a variety of health and wellness insurance options and programs, paid time off, 401(k) with company match, employee stock purchase program, and employee discounts

ProSidian is a Management and Operations Consulting Services Firm focusing on providing value to clients through tailored solutions based on industry leading practices. ProSidian services focus on the broad spectrum of Risk Management, Compliance, Business Process, IT Effectiveness, Energy & Sustainability, and Talent Management. We help forward thinking clients solve problems and improve operations. Launched by former Big 4 Management Consultants; our multidisciplinary teams bring together the talents of nearly 190 professionals nationally to complete a wide variety of engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes. Our Services are deployed across the enterprise, target drivers of economic profit (growth, margin and efficiency), and are aligned at the intersections of assets, processes, policies and people delivering value. ProSidian clients represent a broad spectrum of industries to include but are not limited to Energy, Manufacturing, Chemical, Retail, Healthcare, Telecommunications, Hospitality, Pharmaceuticals, Banking & Financial Services, Transportation, Federal and State Government Agencies. Learn More About ProSidian Consulting at ****************** Job Description ProSidian Seeks a ADSM (Administrative Service Management) Administrative Officer to support an engagement for an American scientific agency within the United States Department of Commerce that focuses on the conditions of the oceans, major waterways, and the atmosphere. Dedicated to the understanding and stewardship of the environment, the Agency's mission is to understand and predict changes in climate, weather, oceans, and coasts, to share that knowledge and information with others, and to conserve and manage coastal and marine ecosystems and resources. The ProSidian Engagement Team Members work to provide multi-functional Enterprise Services Staff Support Services with functional areas to support Department Offices in information technology, financial management, human resources, program management and administrative support. The staff augmentation is required to support a myriad of standard services required across the Department that include skill sets in information technology, financial management, human resources, program management, economic analysis, executive support and administrative support. ADSM Administrative Officer Candidates shall work to support requirements for Program Support and The Administrative Officer Assists in developing and implementing administrative policies and procedures for assigned areas of responsibility. Reviews, analyzes, and interprets administrative directives and policies issued by the organization. Recommends the establishment of, and prepares administrative policies and procedures for implementation throughout the organization. Provides advice and assistance to management on manpower, personnel management matters, travel, training, performance appraisals, awards, surveys, and special studies. Utilizes extensive knowledge of the organization's resource management system, program objectives, and applicable regulations, guidelines, directives, principles, and practices to monitor, and maintain efficient and effective training programs. Requires a BS/BA degree (or equivalent) in a related area as well as 6+ years of experience in the field or in a related area. Have a strong understanding of federal government business operations and work process. Support project teams and program managers and provide daily execution assigned work functions. Provide management support to collect, evaluate and test financial data for a number of recurring departmental processes and reviews. Must summarize issues and findings in a clear and logical manner. Have strong analytical and problem solving skills. Conduct periodic reconciliation reviews of external interfaces with various field offices in order to identify and correct data gaps, financial discrepancies and errors. Work with a variety of IT systems to provide multi-functional Enterprise Services Staff Support Services on behalf of Enterprise Services Provide acquisition support for all bureaus with functional areas include skill sets in information technology, financial management, human resources, program management, economic analysis, executive support and administrative support. Have advanced experience with Microsoft Office Word, PowerPoint, Excel, and Outlook. Must have strong presentation skills and be able to communicate effectively orally and in writing to support a myriad of standard services required across the Department Qualifications The ADSM Administrative Officer shall have consecutive employment in a position with comparable responsibilities within the past five (5) years, Must be able to use a computer to communicate via email; and proficient in Microsoft Office Products (Word/Excel/Power point) and related tools and technology required for the position. Work products shall be thorough, accurate, appropriately documented, and comply with established criteria. The candidate shall ensure that duties are performed in a competent and professional manner that meets milestones/delivery schedules as outlined. A bachelor's degree is required with at least three years work experience in implementing and recommending administrative policies TRAVEL: Travel as coordinated with the technical point of contact and approved in writing by the Contracting Officer in advance, is allowed, in accordance with Federal Travel Regulations. LOCATION: Work shall be conducted at the CONUS/OCONUS - Seattle, WA U.S. Citizenship Required Excellent oral and written communication skills Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe) All ProSidian staff must be determined eligible for a “Facility Access Authorization” (also referred to as an “Employment Authorization”) by the USG's designated Security Office. Additional Information CORE COMPETENCIES * Teamwork - ability to foster teamwork collaboratively as a participant, and effectively as a team leader * Leadership - ability to guide and lead colleagues on projects and initiatives * Business Acumen - understanding and insight into how organizations perform, including business processes, data, systems, and people * Communication - ability to effectively communicate to stakeholders of all levels orally and in writing * Motivation - persistent in pursuit of quality and optimal client and company solutions * Agility - ability to quickly understand and transition between different projects, concepts, initiatives, or work streams * Judgment - exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications * Organization - ability to manage projects and activity, and prioritize tasks ------------ ------------ ------------ OTHER REQUIREMENTS * Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. * Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. * Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public and social sectors * Curiosity - the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together * Humility - exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference * Willingness - to constantly learn, share, and grow and to view the world as their classroom ------------ ------------ ------------ BENEFITS AND HIGHLIGHTS At ProSidian, we invest in our employees to help them stay healthy and achieve work-life balance. Our team members receive a comprehensive benefits package that includes Competitive Compensation, Group Health Insurance Health Benefits, 401(k) Retirement Savings Plan Contributions, Vacation and Paid Time off (PTO) Benefits, Pre-Tax Payment Programs, Purchasing Discounts & Savings Plans, a ProSidian Employee & Contractor Referral Bonus Program, Performance Incentives, etc. Our comprehensive benefits package includes a medical, dental and vision plan. Our growing list of benefits currently include the following: * Competitive Compensation: Pay range begins in the competitive ranges with full Gold Level (Tier 1) Group Medical Benefits, Pretax Employee Benefit Plan, plus performance incentives * Group Health Insurance Health Benefits: Group Health Insurance Including Medical, Dental And Vision Insurance: Contributions are deducted from pay on a Pretax basis - Employee and family coverage is available with employer contribution of 50% of Employee (only) premiums under the Health and Vision Plan through Blue Cross Blue Shield NC (Blue Options Medical Plan Code: PB07840 / Metallic Level: Gold - - bcbsnc.com ) and Dental Plan (Ameritas - ****************** * 401(k) Retirement Savings Plan: 401(k) Retirement Savings Plans help you save for your retirement. Eligible employees can make before-tax contributions to the 401(k) Retirement Savings Plan to help you save for retirement. Contributions are deducted from pay on a pretax basis the employee can contribute up to $18k. A wide range of investment options are available with a personal financial planner available to assist you. Immediate 100% vesting of both your contribution and the ProSidian matching contribution. The Plan is a Safe Harbor 401(k) Retirement Savings Plan. ProSidian Consulting participates in a Basic Match: 4% of pay for participants who defer at least 5% of their pay. The Basic Match is structured as follows: 100% of the first 3% of pay that is contributed; and 50% of the next 2% of pay that is contributed. * Vacation And Paid Time Off (PTO) Benefits: The flexibility of Paid Time Off (PTO) lets you set your own priorities. Eligible employees use PTO for vacation, a parent-teacher conference, a doctor's appointment, or any number of events in your life. Currently these benefits include Vacation/Sick days - 2 weeks | Holidays - 10 Federal Government. * Pre-Tax Payment Programs: Pre-Tax Payment Programs currently exist in the form of a Premium Only Plan (POP). These Plans offer a full Flexible Spending Account (FSA) Plan and a tax benefit for eligible employees. * Purchasing Discounts & Savings Plans: We want you to achieve financial success. We offer a Purchasing Discounts & Savings Plan through The ProSidian Corporate Perks Benefit Program - Helping You Do More With Less: ************************************* This provides special discounts for eligible employees on products and services you buy on a daily basis. * Security Clearance: Due to the nature of our management and operations consulting engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes; oftentimes there are Security Clearance requirements for Engagement Teams handling sensitive Engagements in the Federal Marketplace. A Security Clearance is a valued asset in your professional portfolio and adds to your credentials based on past, present, and future work. * Leverageable Experience and Thought Leadership: By collaborating with firm leadership, other members of the team, as well as Fellows and collaborating partners in what is a flat organization, you'll make valuable professional connections, interact with clients daily, gain leverageable Experience, and contribute to Thought Leadership while you build a basket of marketable experiences. * ProSidian Employee & Contractor Referral Bonus Program: ProSidian Consulting will pay up to $5k for all referrals (payments made after new hire has been employed for 90 days) for candidates submitted through our Employee Referral Program. * Performance Incentives: Due to the nature of our management and operations consulting engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes there are performance incentives associated with each new client that each employee works to pursue and support. * Flexible Spending Account: Pending ------------ ------------ ------------ ADDITIONAL INFORMATION - See Below Instructions On The Best Way To Apply ProSidian Consulting is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor. All your information will be kept confidential according to EEO guidelines. ProSidian Consulting has made a pledge to the Hiring Our Heroes Program of the U.S. Chamber of Commerce Foundation and the “I Hire Military” Initiative of The North Carolina Military Business Center (NCMBC) for the State of North Carolina. All applicants are encouraged to apply regardless of Veteran Status. Furthermore, we believe in "HONOR ABOVE ALL" - be successful while doing things with the right way. The pride comes out of the challenge; the reward is excellence in the work. FOR EASY APPLICATION USE OUR CAREER SITE LOCATED ON ************************* OR SEND YOUR RESUME'S, BIOS, AND SALARY EXPECTATION / RATES TO ***********************. ONLY CANDIDATES WITH REQUIRED CRITERIA ARE CONSIDERED. B e sure to place the job reference code in the subject line of your email. Be sure to include your name, address, telephone number, total compensation package, employment history, and educational credentials.

Process, verify, and reconcile all accounts receivable, ensuring internal controls are managed throughout the department. Work with customers when issues arise. Work with Accounting Specialist within QuickBooks software platform as requested. Implement billing submission in coordination with Program Managers. Ensure all current employees possess all contractually necessary documentation (CPR/1st Aid/AED Certification, Background Check Renewals, Driver's License, Auto Insurance, Proof of Education, and Fingerprinting for some staff). Launch performance appraisals for all employees except the CEO in Paylocity. Utilize Learning Management System to assign training to staff through Paylocity. Assist with gathering necessary information for audits (training, compliance, and accounts receivable). Work with Administrative Manager on occasional human resource projects. Demonstrate commitment to accuracy and efficiency. Responsible for reception backup relating to answering telephones and greeting visitors when others are not available to do so. General Responsibilities Demonstrate a commitment to the people with serve and carry out Vadis' mission, vision and core values. Work collaboratively with diverse groups and individuals from a variety of backgrounds. Promotes a safe working environment for self, coworkers, and clients. Demonstrate solid attendance and punctuality. Take ownership of job responsibilities and adhere to policies and procedures. Effectively utilize time to include planning, strategizing, prioritizing, and adhering to timelines. Initiate duties and implement solutions while following through to completion. Express facts and ideas in a clear and organized manner. Interact in a cooperative, timely, solution-oriented manner. Approach conflict decisively, professionally, in a timely and solution-orientated manner. Represent Vadis professionally and responsibly. Other duties as assigned. Pay and Benefits This is a full-time position with a starting wage of $24 per hour. This is not a remote position. Full salary range for this position is $24 - $30 per hour and allows for professional growth over time. Medical/Vision, dental, and life insurance coverage at low premium cost to employees. Dependent coverage available at employee cost. 403(b) retirement plan, with up to a 6% company match dependent on contributions. (Match available after one year of employment). Opportunities for advancement. Business mileage reimbursement is currently .60/mile. Vacation accrual begins at .027 per paid hour. Sick Leave accrues at 1 hour for every 40 hours worked. Client job start incentive bonuses. Employee Assistance Program available. Ten Paid Holidays for 2026. Hours of work: Monday through Friday, from 8:00am to 4:30pm. Requirements Accounting knowledge specific to accounts receivable. Knowledge of related computer applications: Excel, QuickBooks and Paylocity. Ability to communicate, using tact and discretion, with the public, staff, and program clients. Ability to speak pleasantly and clearly, able to follow verbal or written instruction, work both under supervision and independently. Ability to type accurately and with quality. Good knowledge of spelling, punctuation, grammar and math, letter, and document formats. Knowledge of office practices including filing, maintaining records, and bookkeeping. Ability to learn and retain complex procedures; prepare and maintain records and reports; render clear explanations of procedures and regulations; operate standard office equipment and machines. EDUCATION/EXPERIENCE An associate degree in a related field or equivalent education or training in business administration/accounting Two years' experience with Excel; One year's experience working in QuickBooks. SALARY: Per Range REQUIREMENTS Must be at least 18 years of age. Must pass Initial and ongoing criminal background checks. Fingerprinting may also be required.

We are looking for a detail-oriented and proactive Project Assistant to support our Seattle office. This role involves overseeing project setup, managing financial tracking, and liaising with both internal and external stakeholders, including corporate and client accounting teams. The ideal candidate is skilled in time management, can handle multiple priorities, and excels at identifying and solving issues to keep projects on track. Responsibilities Budget Monitoring: Assist with tracking budgets and controlling project costs. Billing and Invoicing: Support billing, calculate applicable taxes, review invoices, and manage A/R and WIP reserves. Contract Review: Work with General Counsel to review client contracts and related agreements, ensuring proper contract/insurance documentation. Project Setup: Enter and maintain project data in BST and Project Setup Portal, including staffing, rate changes, and amendments. Communication: Act as a central point of contact for project updates and correspondence, both internally and externally. Meeting Coordination: Schedule and confirm meetings with clients, subconsultants, and vendors; prepare and distribute meeting documentation. Project Management Support: Assist in maintaining project management plans, conduct weekly project reviews, and ensure action items are followed up. Subcontractor Coordination: Prepare subconsultant agreements and track insurance certificates and payment statuses. Reporting: Prepare reports, charts, and spreadsheets as needed, and assist with the preparation of write-off and variance memos. Webinars & Presentations: Set up and manage webinars, as well as presentation software for client meetings. General Office Support: Assist with local office support activities and other duties as assigned. Qualifications Bachelor's degree or equivalent experience, with a minimum of 5 years of relevant experience in project assistance, accounting, contract administration, or executive support within an engineering or professional services firm. Familiarity with project management tools (e.g., Excel, PlanTrax) is a plus. Proficiency in Microsoft Office, Adobe Acrobat, accounting software (BST10 preferred), MS Project, and Crystal Reports. Strong communication skills, both written and verbal, with the ability to interact professionally at all levels. Ability to work independently and as part of a team, collaborating with Project Managers, Finance, and other departments. Knowledge of project management methodologies and the ability to follow established procedures and guidelines. Kennedy Jenks supports a healthy work-life balance and utilizes a hybrid model of home and office work, with a minimum of two days per week in the office. This approach empowers our people to thrive, collaborate, and achieve their full potential. Hourly pay rate for this position is anticipated to be $30.00 to $40.00 per hour and will vary based upon education, experience, qualifications, licensure/certifications and geographic location. Benefits summary: Medical, dental, vision, life and disability insurance, 401k, bonus opportunities, tuition reimbursement, professional registration support, a competitive PTO and holiday plan, and other benefits and programs. #LI-Hybrid

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Position Summary The Office Coordinator will provide administrative support to all OVG departments at the venue, as well as to the General Manager. This position coordinates a variety of complex administrative and clerical duties, as well as certain accounting duties. This role pays an hourly rate of $23.00-$25.00 Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays) This position will remain open until March 20, 2026. Responsibilities Open administrative office at 8:30AM, Monday through Friday Accounts Receivable data entry, maintain Cash Receipts Log, Box Office Deposit Log, Cash Request Log, and clear checks in accounting software Answer, screen, and direct phone calls Respond to general customer questions or comments Provide general administrative support under direction from the General Manager, Directors, and staff Perform general administrative functions including mail distribution, photocopying, filing, ordering and maintaining office supplies Provide support to the Everett Public Facilities District Board of Directors including preparation of meeting agendas and minutes and other duties as needed Respond to public records requests received Assist Conference Center Sales Manager with client rental inquiries and contracting of events Process staff parking passes for campus Provide administrative support including typing correspondence, maintaining calendar, preparing contracts, compiling expense and other reports Coordinate general office activities; develop and recommend office procedures and systems; ensure smooth office operations. Manage postal machine and parking and security badging system; liaise with office equipment contractor for maintenance, service calls and supplies Assist with various event related duties as needed Qualifications Previous office management or executive support experience preferred Communicate clearly and concisely in the English language, both orally and in writing Proficiency with computers in a Windows platform Advanced knowledge of MS Office applications (Word, Excel, Outlook, Teams, etc), with experience preparing accurate spreadsheets Consistent and reliable attention to detail, accuracy and validity Demonstrated ability to work as part of team and with all levels of management Ability to successfully interact and collaborate all team members professionally and supportively Demonstrated ability to prioritize and meet strict deadlines Demonstrated ability to adhere to strict levels of confidentiality, discretion and ethics Experience in composition of letters including business letters, memos and basic report preparation. Effective interpersonal skills to establish and maintain effective relationships with customers, employees, superiors and business contacts in a professional, timely and courteous manner Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

25/26 SY SUBSTITUTE OFFICE PROFESSIONAL JobID: 6787 Substitute - Classified Date Available: UPON HIRE Additional Information: Show/Hide Current PSD Employees: Please email our team at ************************** instead of submitting an application. Puyallup School District is seeking qualified applicants with skills, abilities, and willingness to provide secretarial and clerical support to our district's schools/departments and to provide coverage for absent Office Professionals throughout the school district. Position Hours/Days: At-Will/On-call, based on the 2025-26 SY Calendar Position Rate of Pay: $23.63/hr. Essential Functions: Please see the attached Job Description Required Qualifications: * High School Graduate or equivalent - Documentation MUST be uploaded * Ability and desire to work on a constant basis - minimum 2 times a month Required Testing: * Pre-Employment District clerical testing (eSkills Assessment) Note: Selected Candidates will be contacted by the Human Resources Substitute Services Analyst to schedule the pre-employment test. Clearances: * Criminal Justice Fingerprint/Background Clearance Other Information: * This position is screened and hired by the Substitute Services Office ~ ************************** * Selected Candidates, who have passed the pre-employment district clerical test will be contacted by Human Resources and will be required to complete the Substitute Onboarding Process, which includes * Onboarding Paperwork * Substitute Online Orientation * Substitute Onboarding Appointment (Includes scanning of fingerprints Questions? Contact Human Resources Department ~ ************************

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 5+ years of relevant experience providing administrative support to 1 or more executives 11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. BA/BS 16. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites 17. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones 18. Experience maintaining confidentiality and discretion in all areas of work **Public Compensation:** $48.37/hour to $69.52/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

We are looking for a detail-oriented and proactive Project Assistant to support our Seattle office. This role involves overseeing project setup, managing financial tracking, and liaising with both internal and external stakeholders, including corporate and client accounting teams. The ideal candidate is skilled in time management, can handle multiple priorities, and excels at identifying and solving issues to keep projects on track. Responsibilities Budget Monitoring: Assist with tracking budgets and controlling project costs. Billing and Invoicing: Support billing, calculate applicable taxes, review invoices, and manage A/R and WIP reserves. Contract Review: Work with General Counsel to review client contracts and related agreements, ensuring proper contract/insurance documentation. Project Setup: Enter and maintain project data in BST and Project Setup Portal, including staffing, rate changes, and amendments. Communication: Act as a central point of contact for project updates and correspondence, both internally and externally. Meeting Coordination: Schedule and confirm meetings with clients, subconsultants, and vendors; prepare and distribute meeting documentation. Project Management Support: Assist in maintaining project management plans, conduct weekly project reviews, and ensure action items are followed up. Subcontractor Coordination: Prepare subconsultant agreements and track insurance certificates and payment statuses. Reporting: Prepare reports, charts, and spreadsheets as needed, and assist with the preparation of write-off and variance memos. Webinars & Presentations: Set up and manage webinars, as well as presentation software for client meetings. General Office Support: Assist with local office support activities and other duties as assigned. Qualifications Bachelor's degree or equivalent experience, with a minimum of 5 years of relevant experience in project assistance, accounting, contract administration, or executive support within an engineering or professional services firm. Familiarity with project management tools (e.g., Excel, PlanTrax) is a plus. Proficiency in Microsoft Office, Adobe Acrobat, accounting software (BST10 preferred), MS Project, and Crystal Reports. Strong communication skills, both written and verbal, with the ability to interact professionally at all levels. Ability to work independently and as part of a team, collaborating with Project Managers, Finance, and other departments. Knowledge of project management methodologies and the ability to follow established procedures and guidelines. Kennedy Jenks supports a healthy work-life balance and utilizes a hybrid model of home and office work, with a minimum of two days per week in the office. This approach empowers our people to thrive, collaborate, and achieve their full potential. Hourly pay rate for this position is anticipated to be $30.00 to $40.00 per hour and will vary based upon education, experience, qualifications, licensure/certifications and geographic location. Benefits summary: Medical, dental, vision, life and disability insurance, 401k, bonus opportunities, tuition reimbursement, professional registration support, a competitive PTO and holiday plan, and other benefits and programs. #LI-Hybrid