Office administrator jobs in Fleming Island, FL - 241 jobs

The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner. Responsibilities Manage the reception area and staff to ensure effective communication both internally and externally Provide office guests with a hospitable experience Supervise the maintenance of office areas, equipment, and facilities Interact with IT, phone and building personnel as needed Qualifications Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) Excellent written and verbal communication skills Ability to multi-task, organize, and prioritize work

PLEASE READ THE JOB DESCRIPTION IN ITS ENTIRETY. Hydrolec is looking for an experienced Office Administrator. The company is a family owned, industry leading manufacturing business in Jacksonville, FL. Our core values are: Family First-we treat all employees, customers, and vendors as we would our archetypal ideal family. This means we create a supportive and fun environment while we hold each other accountable to be the version of ourselves we would want to be related to. Sky's the limit- we have an unlimited solution seeking attitude to any perceived challenges that come our way. There is always a solution, especially when it comes to supporting team members and delighting customers. All Hands-on Deck- we are all willing to pitch in to accomplish the most urgent and important task at hand, no matter how unrelated it may be to our so-called title. Position Summary: We are looking for a friendly and eager- to- learn Office Administrator. We are in a high growth period, and we are looking to onboard an enthusiastic administrative support person who is excited to play the role of gatekeeper to our leadership team as well as the day-to-day champion for our administrative functions. Key Responsibilities: Timely vendor payment processing, recording, and verification of 100+ vendor transactions monthly Collaborate with internal receiving, inventory, accounting, and external vendors to reconcile discrepancies for payment processing Verify AP ledger is accurate Coordinate schedules and calendars internally with team members and externally with customers, vendors, and advisors Answer phones, check messages, manage email inboxes, and snail mail Organize and file both digitally and physically Book travel for management Suggest process improvement where applicable Prepare meeting agendas, minutes, and follow-ups Collaborate with team members on meeting materials (presentations, agendas, etc.) Required Qualifications: 5+ years of Accounts Payable experience Payment processing experience required A total of 2+ years in an administrative role Skills and Competencies: Strong in all Microsoft Office Suite (Word, Excel, Powerpoint)--ideally an Excel wizard! Strong Organizational Skills-familiarity with the Kon Marie Method is a plus Presentation building skills-Canva or similar preferred Confident in Outlook Ability to reconcile discrepancies with vendors Exceptional written and verbal communication skills; prefers verbal communication when dealing with conflict Attitude and Behavior Traits Acts with integrity High attention to detail Has a sense of urgency Is a team player Friendly Demonstrates initiative Preferred Qualification: Experience processing payments for a high volume of inventory Experience with Sage Accounting Software Can leverage AI but does not rely on it Experience working in an industrial setting Compensation and Benefits: The hourly rate is based on experience. Generous PTO policy Health insurance with HRA option Dental Vision Voluntary Life Supplemental Insurance Maternity/Paternity Leave Monthly Catered Employee Lunch 401K match Reporting Structure: Reports to the President Application Process: Must submit a cover letter and resume expressing why you are interested in this role and the company to ***********************. Applicants without this will NOT be considered if no cover letter is sent.

Working Title: PROGRAM ADMINISTRATOR - SES - 64000465 Pay Plan: SES 64000465 Salary: $63,000 - $65,000 annually Total Compensation Estimator Tool Open Competitive Job Opportunity Your Specific Responsibilities: Come Join DOH-Team Duval! If you are looking to establish an exciting and successful career in Public Health, you have come to the right place. Many of our innovative and successful health programs are recognized throughout Florida. This position spends the majority of the time engaged in supervisory responsibilities. This includes communicating with, motivating, training, and evaluating employees in addition to planning and directing employees' work. The incumbent has the authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline subordinate employees or effectively recommend such action. The incumbent will also be required to develop performance expectations, meet with staff regularly to discuss performance, complete performance reviews, maintain vacation and work schedules, ensuring proper coverage, and complete timesheets. This is a Program Administrator position responsible for oversight of the Contract and Purchase Order in conjunction with the Contract Manager. The person in this position will assist in developing contracts that meet the guidelines of the grant; meeting the goals and objectives of the grant; and providing needed reports and data for the grant. The incumbent in the position exercises independent judgment in formulating or assisting in the formulation of policies and procedures which have significant impact in personnel administration and/or preparation and administration of budgets. The goal of the incumbent in this position is to optimize the potential for positive outcomes relating to women's health, family planning/reproductive health, future pregnancy, reduction of STD/HIV, birth and early childhood growth and development. The Program Administrator in this position functions as a senior member of an interdisciplinary team involving Family Planning, and Reproductive and Sexual Health service line, and the Maternal and Child Health Block Grant Supervisor. Works under general direction and infrequent supervision. Responsibilities include, but are not limited to, the following: * Maintains appropriate self-confidence and controls emotional reactions when relating to others in a group or one-on-one so effective communication can occur. Communicates without ridicule, threats, or emotional outbursts. Allows time for practice of new tasks or skills. Explains reasoning behind own opinions. Remains calm in high[1]pressure situations. Demonstrates high standards of ethical conduct. * Monitors expenditures in support of programs and policies. Identifies cost-effective approaches. * Possesses an intention to persuade, convince, influence, or impress others in support of DOH-Duval vision, mission, and strategy. Promotes professional leadership and growth. * Motivates, trains, and develops a diverse workforce and provides an environment conducive to achievement and growth. * Assesses current and future staffing needs based on agency goals and budget realities. Ensures staff are appropriately selected, developed, utilized, appraised, and rewarded; takes corrective action appropriately. * Establishes productive, cooperative relationships with subordinates, peers, and management. Understands and responds to others' needs and priorities. Resolves conflict in positive ways. Works in collaboration with all partners. * Weighs alternative courses of action and makes decisions that reflect factual information and are based on rational and logical assumptions that take organizational resources into consideration. The Program Administrator is responsible for assurance of family planning program linkages to both DOH clinical/case management as well as community services. The Administrator provides and supervises staff who provide family planning care coordination and case management activities to ensure DOH patients receive a variety of medical, social, and educational services. Additionally, the Administrator provides and supervises staff who provide education in family planning and STD/HIV, linkage between hospitals and DOH clinical care, including Healthy Start and School Health. Act as a consultant for DOH clinics. Coordinates, participates, and contributes to the annual Family Planning audit/site visit. Serves as a point of contact and consultant for Healthy Start on Family Planning. Supervise staff in the Family Planning Sterilization Program. Reviews and ensures compliance with Family Planning sterilization processes/program. Provides onsite/off-site consultation as needed; participates in meetings/leadership or clinic activities as related, resolution of problems, maintains staffing and provides good communication between agency, clinicians, and patients. Also, this Administrator is responsible for assurance of staff conducting visitation at UF Health Shands Mother-Baby Unit for registration of post-partum patients and the newborn visits at Florida Department of Health in Duval clinics. Serve as a liaison to the various contracts. Family Planning Community Outreach Program: Provide supervision for Family Planning Program Community Outreach program staff. Ensures completion of the following documents/exhibits as scheduled: The I&E Committee Member Contact Information (Exhibit 3A); I&E Committee Minutes from previous year (exhibit 3B); Community Education and Outreach Family Planning Program Promotion Plan (exhibit 3D); Community Outreach Log (Exhibit 3F) or activity and community participation with dates and submits to Family_***************************** as scheduled. Ensures the provision of Family Planning Clinical Technical Assistance/Training: One on one or small group educational sessions to support Title X Family Planning requirements in the clinics: Train the Trainer educational sessions to clinical staff, local services providers, community stakeholders on Best Practice. Supports and supervises staff in community-based educational sessions with program implementation. Provides onsite/off-site consultation as needed: participates in meetings/leadership or clinic activities as related, resolution of problems, maintains staffing and provides good communication between agency, clinician, and patients. Ensure staff participation in program training, in-service training and professional development sessions as required. Human Trafficking Program: Provides supervision and supports Human Trafficking Program staff. Ensures staff participation in required training, community meetings and events. Also ensures the provision of Human Trafficking training: One on one or small group educational sessions to support program requirements in the clinics. Train the trainer educational sessions to clinical staff, local service providers, and community stakeholders. Maternal and Child Health (MCH) Block Grant: Provides supervision and support for the MCH Block Grant program staff. Reviews and monitors strategies for unintended pregnancies. Ensures completion and submission of report as scheduled. Ensures staff participation in program training, in-service training and professional development sessions as required. Participates in multidisciplinary staffing, attends supervisory staff meetings, in-service training and professional development sessions as required. Performs travel in relation to above duties and for professional development. Ensures accurate and timely submission of Employee Activity Records (EARS), Employee Leave and Attendance records, performance evaluations, travel logs, monthly reports to assigned supervisor, and performs other related duties as necessary. Information and Key Custodian. Required Knowledge, Skills, and Abilities: * Knowledge, skills, and abilities, including utilization of equipment, required for the position: * Knowledge of maternal/child health services, particularly in a community setting * Work with a diverse population, community, organization * Knowledge of human anatomy and physiology, reproductive health, STD/HIV * Knowledge of compiling, organizing, and analyzing data * Ability to develop and implement various program monitoring methodologies and techniques * Ability to provide in-service training on medical and health care services, patient assessments, and utilization practices * Ability to develop program policies, procedures, manuals, and administrative rules and agreements * Ability to prioritize workload * Ability to plan, organize and coordinate work assignments * Ability to develop various reports * Ability to understand and apply applicable rules, regulations, policies, and procedures * Ability to establish and maintain effective working relationships with others * Ability to communicate effectively * Working knowledge of Microsoft Word, Excel, PowerPoint, and other similar applications. * Ability to monitor grants and contracts Qualifications: Minimum: * One year experience establishing and oversight of contracts * One year experience working in a Family Planning Program. * One year experience supervising employees including responsibility in approving/monitoring timesheets, leave, productivity, and disciplinary actions. Preferred: * Bachelor's degree from an accredited college or university in business, a social services field, or public health. Florida Department of Health Mission, Vision, and Values: Mission: To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts. Vision: To be the Healthiest State in the Nation. Values: I nnovation: We search for creative solutions and manage resources wisely. C ollaboration: We use teamwork to achieve common goals & solve problems. A ccountability: We perform with integrity & respect. R esponsiveness: We achieve our mission by serving our customers & engaging our partners. E xcellence: We promote quality outcomes through learning & continuous performance improvement. Where You Will Work: Florida Department of Health in Duval County Jacksonville, Florida The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including: * Annual and Sick Leave benefits; * Nine paid holidays and one Personal Holiday each year; * State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; * Retirement plan options, including employer contributions (For more information, please click *************** * Flexible Spending Accounts; * Tuition waivers; * And more! For a more complete list of benefits, including monthly costs, visit ***************************** Please be advised: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: ****************** If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility. Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days. All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Location:

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram. Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring. Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law. Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system. Job Description: Responsibilities The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs. Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices) Possible travel -package pick-ups and drop-offs via USPS, UPS, and FedEx and food orders as needed Provide reception coverage. Greet clients, answer office phones, receive and deliver documents to clients. Ensure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc. Schedule meetings and appointments. Schedule and prepare conference rooms. Assist with onboarding tasks and workspace readiness Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks) Additional responsibilities as needed Qualifications High School Diploma required 1 to 3 years relevant experience required Proficiency in Microsoft Office suite Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred Excellent customer service and client focused skills Excellent organizational skills and ability to manage through competing priorities Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors Ability to work independently to follow directions and procedures Ability to work overtime and weekends as needed Capable of safely lifting up to 25 lbs as needed

Requirements Required Education and Experience: · High school diploma required; Associates degree preferred · 1-3 years of administrative experience · Knowledge of office management systems, practices, and procedures · High technological proficiency using computers · Excellent written and verbal communication skills · Multitasking is a MUST Work environment: This job operates in a professional office environment in proximity to a warehouse area. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Physical Demands: This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. Position Type/Expected Hours of Work: This is a full-time position, hours may vary. EEO Statement As an Equal Employment Opportunity employer, it is Guardian Fueling Technologies' policy to provide equal employment opportunity for all applicants and employees. Guardian Fueling Technologies does not unlawfully discriminate on the basis of race, national origin, sex, pregnancy, color, religion, age, physical or mental disability, legally-protected medical condition, veteran status, marital status, sexual orientation, or any other basis protected by state or federal laws. Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. GFT is a Drug-Free Workplace, and we proudly encourage military and veteran candidates to apply. We offer fantastic benefits that include comprehensive coverage, 401K Match, Paid holidays and Paid vacation. To ensure every application receives equal attention, all recruiting is managed by our corporate team. Local branches are unable to provide initial application status updates. If your qualifications match our needs, our recruiting team will be happy to reach out to you directly.

This is routine clerical work at the entrance level at a school site maintaining records; filing; receiving, sorting, and distributing correspondence, books and other material; typing and data entry, not requiring touch typing; answering the phone; making copies; greeting and routing visitors. Provides for children's personal needs such as attending to those who are sick or hurt; administering medications as prescribed by a physician in accordance with training and authorization; assisting young children with bathroom calls; and associated activities involving children. Requires basic clerical skills and knowledge of office practices and procedures that involve the operation of standard office equipment such as personal computer, copier, fax, and associated equipment that can be learned on the job within several months. Employee will assist students and others with routine problems and will refer non-routine items to a supervisor. Work in this class requires basic courtesy, tact, and diplomacy in dealing with others, and the ability to work cooperatively as part of a team. Work is performed following established routines and procedures. Employees must be able to sit or stand for extended periods of time; use standard office equipment on an ongoing basis; and lifting supplies and materials weighing up to 25 pounds. May be assigned to work in Guidance, Student Services, Curriculum, Media, or the general office. Work is supervised by a higher-level employee who reviews work for conformance with instructions and procedures, and is monitored during progress and upon completion. Essential Functions 1. Receives, sorts, distributes, and files correspondence, books and other material according to established procedures. 2. Maintains alphabetical, numerical, and subject matter files. 3. Types routine correspondence, memoranda, reports, records, bulletins, orders and other office documents from sources such as rough drafts, notes, and oral instructions. 4. Receives, counts, opens, unpacks, dates, stamps, records, sorts and distributes incoming mail, documents, books, materials and supplies following established procedures. 5. Sorts and stamps out-going correspondence, addresses envelopes and packages, and prepares printed matter and other material for mailing. 6. Receives and refers visitors, takes telephone calls and messages, and provides routine information upon request. 7. Enters information or data to personal computer or computer terminal following established procedures. 8. Prepares routine written reports and fills out forms, as necessary. 9. Operates standard office equipment such as a typewriter, calculator, personal computer, microfilm and microfiche equipment, duplicator and copier. 10. Attends to children who are hurt or sick. 11. Administers medications as prescribed by a physician in accordance with training and authorization. 12. Assists young children with bathroom calls. May monitor non-instructional activities of children. 13. Performs related work as required. Qualifications Open Requirements: A High School Diploma, G.E.D., or a six-month combination of post high school education, training and clerical experience. Successful completion of post high school business, communication, computer science, education, mathematics, psychology, sociology, or related course work may substitute for the required six months of experience at the rate of one semester hour for one month of experience. Promotional Requirements: NA Licensing: NA Knowledge, Skills, and Abilities Knowledge of general office practices and procedures. Skill in handling difficult situations and upset individuals with tact, courtesy, and firmness. Ability to operate typewriter, personal computer, and other office machines. Ability to read, comprehend and apply job-related written material and make decisions in accordance with applicable school system policies and procedures. Ability to perform basic arithmetical calculations (addition, subtraction, multiplication and division of whole numbers, fractions and decimals). Ability to compute percentages. Ability to proofread and to match names and numbers. Ability to file by alphabetical, numerical, and subject filing methods. Ability to communicate effectively, orally and in writing. Ability to establish and maintain satisfactory working relationships with other employees, children, and the general public. Ability to write legibly. Ability to honor confidential information.

Primary Purpose: This position services as Office Manager within a center management office and is responsible to provide ongoing support to the center management staff, as determined, and as assigned by the General Manager. Many tasks require independent planning and prioritization and excellent time management skills. The Office Administrator must be able to evaluate alternatives, choose best practices and complete tasks in the most efficient manner. Principal Responsibilities: The successful candidate's responsibilities will include, but not be limited to: Provide administrative support and ensure administrative staff is supporting all departments and completing administrative projects as directed, correctly and in a timely manner Responsible for Accounts Payable, Accounts Receivable, procurement card, and petty cash. Engaged with the budgeting and forecasting cycle at the center Coordination and support of the short-term leasing program. Responsible for Lease agreement administration in Salesforce, obtaining & processing monthly rent, tenant sales, overage rent, certificates of insurance and all opening documents Administration of the Fleet Management program including, PIN maintenance, receipt reconciliations, vehicle maintenance process and change forms Create & Maintain documents for Capital and Operational service agreements. Track & Maintain DocuSign agreements & insurance documents Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, draft documents, and reports for managements, and provide Management Team with updates of Company Policies and Procedures If applicable-Support marketing events, promotions, sponsorships, collateral management, proof of performance & Gift card sales If applicable-Assist with hiring and training of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performance evaluation If applicable-Process weekly payroll for inhouse hourly employees, required documents for new hires & submit for approval in Workday MINIMUM QUALIFICATIONS: High school diploma or equivalent. Some college or professional school preferred 3-5 years of administrative office experience (office management preferred) in a fast-paced environment Supervisory and coaching skills with the ability to delegate tasks Knowledge of administrative procedures, customer service principles and practices Aptitude for understanding financial reports and extracting information Accounts Payable and Receivable background using systems such as Yardi Strong working knowledge of various computer software such as Microsoft Office, Salesforce, and Web based input software Demonstrate effective conflict resolution and customer service skills for interaction with customers, tenants, and co-workers Effective verbal and written communication Strong organizational and interpersonal skills with attention to detail Ability to prioritize, coordinate, multi-task and demonstrative initiative

JOB TITLE: Front Desk Assistant * Greeting patients * Performing check-in procedures * Maintaining current demographic and insurance information in computer and in the chart * Performing office opening procedures, petty cash balancing, co-pay/co-insurance collection, and assisting patients as needed * Primary focus is servicing patients in the lobby with backup for phones and other front office personnel REQUIREMENTS: * High School Diploma, with 1-2 years experience in healthcare background * Knowledge of clinic policies and procedures * Knowledge of computer systems, programs * Knowledge of medical terminology * Must be able to multi - task * Must be able to express compassion and kindness to patients calling and being seen in the office * Must maintain a professional and upbeat attitude * Skill in written and verbal communication and customer relations * Ability to work with effectively with medical staff, Management, authorizations, external agencies and patients * Requires sitting and standing associated with a normal office environment * Normal busy office environment with much patient contact * Occasional evening or weekend work This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities and working conditions may change as needs evolve. Benefits: * Comprehensive health, dental, and vision insurance * Health Savings Account with an employer contribution * Life Insurance * PTO * 401(k) retirement plan with a company match * And more! Equal Employment Opportunity & Work Force Diversity Our organization is an equal opportunity employer and will not discriminate against any employee or applicant for employment based on race, color, creed, sex, religion, marital status, age, national origin or ancestry, physical or mental disability, medical condition, parental status, sexual orientation, veteran status, genetic testing results or any other consideration made unlawful by federal, state or local laws. This practice relates to all personnel matters such as compensation, benefits, training, promotions, transfers, layoffs, etc. Furthermore, our organization is committed to going beyond the legal requirements of equal employment opportunity to take positive actions which ensure diversity in the workplace and result in a multi-cultural organization.

Big Blue Marble Academy is searching for a compassionate, self-motivated, detail-oriented candidate for our Office Manager position. Our ideal candidate must have strong oral and written communication skills, be a team player and dedicated to supporting our mission and branding of providing a global education for children of all ages. This candidate will be experienced in running a successful center. Why you will enjoy working here: Competitive wages Flexible Scheduling Discounted childcare (toddlers and up) Paid parental leave Medical, dental and vision insurance Company paid life insurance 401K Access your wages in real time Voluntary life and disability insurance Health savings account Industry leading paid time off Generous referral bonus program CDA Scholarship Career advancement opportunities Family feel environment As an Early Childhood Office Administrator, you will: Ensure accurate information is entered into the center's client management and billing system Process enrollment paperwork and help to maintain accurate and organized student records. Answer center phones, schedule school tours, and answer routine questions from current and prospective families. As needed, welcome students and parents as they enter the facility. Conduct facility tours with prospective families Provide support in the classroom as needed to maintain ratios according to state licensing standards Fulfill general office duties as assigned by the director, including but not limited to stocking and organizing supplies, communicating with staff, printing or making copies, etc. Help to ensure that child and staff files are well organized and compliant with all licensing requirements. Requirements: 1-3 years clerical experience; childcare facility experience preferred. High school diploma/GED Must be able to support in the classroom as needed CDA/TCC, or Associate's Degree in ECE preferred Join a team that takes pride in teamwork, giving back and welcoming an inclusive environment. A career with Big Blue Marble Academy will empower you to reach your career goals while making a difference in the lives of the children we serve. Employment is contingent upon successful completion of our background check, pre-hire screenings, and onboarding processes. All employment is at-will and may be terminated at any time, with or without cause. BBMA is an equal opportunity employer and supports a diverse workforce. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. HAVING TECHNICAL ISSUES WITH YOUR APPLICATION? Contact us at ************************* Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact BBMA recruitment at *************************.

Service Center Jacksonville FL - East Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to effectively perform their job, providing accurate and timely payroll and HR-related administration and recordkeeping for all center associates, maintain Accounts Receivables, Accounts Payable accounts and Cash Handling procedures to company standards, and provide a world class customer experience to all customers by ensuring center's consistent application of all Caliber Standard Operating Procedure's through ongoing training and monitoring. BENEFITS OF JOINING THE CALIBER FAMILY Benefits from day one: Immediately eligible for medical, dental and vision Industry Comparable Pay - Paid weekly and eligible for overtime Paid Vacation & Holidays - Can begin accruing day 1 Career growth opportunities - we promote from within! A career for life: You'll gain hands-on experience within a production shop. REQUIREMENTS: 2+ years of experience within a customer facing environment 1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred) Must have a valid driver's license and be eligible for coverage under our company insurance policy ABILITES/SKILLS/KNOWLEDGE Effective verbal and written communication skills Ability to navigate multiple software systems, i.e., Microsoft Office Suite Work through competing priorities and adapt easily to a fast-paced environment Ability to provide personable, friendly customer service to internal and external customers Caliber is an Equal Opportunity Employer

Job DescriptionBenefits: 401(k) matching Competitive salary Health insurance Paid time off We are seeking a highly organized, detaildriven Office Administrator to support daily operations in our plumbing service business. This role is the central hub of communication between customers, technicians, vendors, and leadership. The ideal candidate thrives in a fastpaced environment, manages multiple priorities with ease, and ensures the office runs smoothly and efficiently. Key Responsibilities Customer Service & Scheduling Answer incoming calls, emails, and service inquiries with professionalism and urgency Schedule and dispatch plumbing technicians for service calls, installations, and emergencies Maintain the daily/weekly job calendar and adjust schedules as needed Provide customers with updates, confirmations, and followup communication Administrative Operations Manage office workflow, documentation, and filing systems Prepare and process work orders, service tickets, and job closeouts Assist with permit applications, compliance documentation, and inspection scheduling Maintain inventory records and coordinate with suppliers for materials and equipment Serve as the primary point of contact for technicians, ensuring they have accurate job details Communicate with vendors for pricing, orders, and delivery coordination Support onboarding of new employees with paperwork and system setup Qualifications Previous experience in office administration; new construction plumbing experience preferred Strong communication and customerservice skills Proficiency with scheduling software, CRM systems, and basic accounting tools Ability to multitask, prioritize, and stay organized under pressure Comfortable working independently and supporting a fieldbased team High attention to detail and strong problemsolving skills What We Offer Competitive pay and benefits A stable, growing company with a supportive team environment Opportunities for professional development and expanded responsibilities A role where your work directly contributes to operational success

Schedule shifts: Monday: 5:45am - 5:00pm Tuesday-Friday: 7:45am-4:00pm Why You'll Love Working at Smart At Smart, we move fast, work hard, and care deeply about our team and our customers. As a Warehouse Office Coordinator, you'll be at the heart of our daily operations-keeping things organized, efficient, and on track. If you thrive in a fast-paced environment, enjoy solving problems, and love being a go-to teammate, this could be the role for you. What You'll Do This role is an essential part of our warehouse operations and serves as a key connection between floor activities and internal teams. You'll spend approximately 75% of your time out on the floor, actively involved in picking, packing, shipping, and other hands-on tasks. The remaining 25% will be spent in the office handling administrative and coordination duties. This is a dynamic role for someone who enjoys being on their feet and staying close to the action. Your day-to-day might include: Supporting daily warehouse operations-including picking, packing, shipping, and returns. Coordinating the flow of orders and materials using standard operating procedures to ensure timely delivery. Communicating updates, challenges, and resolutions across teams. Providing administrative support to warehouse leadership and internal Customer Success teams. Entering, managing, and organizing order data using our internal systems. Supporting shipping, receiving, tracking, and return logistics-including paperwork and discrepancy resolution. Collaborating with vendors, suppliers, and drivers to keep operations smooth. Owning the office paperwork flow and documentation processes. Jumping into other projects and tasks as needed-no two days are the same! Who You Are You're a self-starter who enjoys being hands-on, solving problems quickly, and thrives in both warehouse and office settings. Must-haves: High school diploma or GED. 2+ years of experience in a coordinator, customer service, or logistics role. Strong data entry and computer skills, including Outlook, Excel, and Word. Comfortable printing, scanning, and managing electronic and paper records. Basic math and counting skills. Highly organized with the ability to manage paperwork, priorities, and your day-to-day workload. Confident and assertive communicator. Physically able to sit, stand, and move between office and warehouse environments throughout the day-and comfortable being on your feet for the majority of your shift. Preferred: Prior warehouse and/or 3PL experience. Familiarity with WMS (Warehouse Management Systems). How You Work You're proactive, quick-thinking, and resourceful. You can juggle multiple tasks and coordinate priorities without losing focus. You're curious and eager to learn new systems, processes, and ways to improve how things get done. You build rapport quickly and collaborate well across teams. You bring a sense of urgency, ownership, and follow-through to everything you do. Smart Warehousing is an equal opportunity employer. We are committed to creating a diverse and inclusive environment, and do not discriminate based on race, age, gender, national origin, religion, sexual orientation, status as a protected veteran, or status as an individual with a disability as well as all other characteristics and qualities protected by federal, state, or local law. Smart Warehousing LLC collects personal online information. To read our Privacy Policy, click here.

Full-time Description Supervises the operations of his/her office and insures that all office duties are performed and completed daily. RELATIONSHIPS Reports to: Team Leader, Assistant Team Leader and Office Manager Supervises: None QUALIFICATIONS Education: High school diploma or equivalent Training/education in business office activities required (two years of experience may be substituted for education/training) Experience: Two year medical clerical/office experience preferred MENTAL DEMANDS Require frequent and constant judgment and response. Requires English language skills adequate for written, verbal, and telephone communications. PHYSICAL DEMANDS Require visual and auditory acuity adequate for frequent use of computers and other business office equipment. Ability to sit for long periods, move frequently throughout the facility, overhead and low reaching and ability to exert force of up to 50 lbs. occasionally, up to 20 lbs. frequently and/or up to 10 lbs. constantly. OCCUPATIONAL EXPOSURE Category II exposure to bloodborne pathogens; may encounter chemical hazards. ESSENTIAL JOB FUNCTIONS Supports the philosophy, goals, and objectives of the Organization Supports, and performs according to approved policies and procedures. Supports and participates in programs directed to patient and staff safety. Considers patient rights in performance of job responsibilities. Contributes to the quality / performance improvement process. Observes safety measures in performance of job responsibilities. Responds to emergency situations with competence and composure. Corrects or reports observed or suspected violations, hazards, and noncompliance in accordance with policies and procedures. Maintains and promotes professional competence through continuing education and other learning experiences. Objectively evaluates suggestions or criticisms and attempts to improve performance or seeks further guidance as needed. Attends and actively participates in meetings, committees, inservices, seminars, workshops, conferences, and quality/performance improvement activities according to job responsibilities and requirements. Communicates effectively with patients, visitors, physicians, and co-workers. Communicates effectively and professionally with patients, visitors, physicians, and co-workers using a translator when necessary. Documents information received from the patient and disseminates it to the appropriate people or areas. Interactions are respectful and courteous. Ability to multi-task and good communication skills required. Provides leadership to team to provide the highest level of patient care in a most efficient, time and cost effective manner. Cross training may be required. Participates in office meetings. Organizes business office activities to support Facility operations. Evaluates accounts to maintain correct and lawful practices for billing payers. Reviews accounts to verify benefits, verify representation, verify LOP status, insure appropriate CPT codes are entered for services provided, identify billing errors, high balances, exhaustion of benefits, lack of insurance, and LOP coverage. Salary Description $17.50 per hour

Job Description Life Line Home Care Inc. is seeking a Branch Office Coordinator to manage front-office operations, support patient intake and discharge processes, and assist with daily administrative tasks. Key responsibilities include handling calls, assisting patients and referral sources, maintaining accurate documentation, processing inventory and supply orders, and ensuring compliance with organizational and regulatory standards. This role requires excellent communication, organizational, and customer service skills, with the ability to multitask and work collaboratively with clinical and billing teams. Qualifications: High school diploma or GED required Previous office or administrative experience preferred Proficiency in Microsoft Office, internet, and billing systems Strong attention to detail and ability to handle confidential information Ability to occasionally lift up to 50 lbs

At Telebeez Pro, we are a premier cleaning company dedicated to delivering exceptional cleaning services to our valued clients. With years of industry experience, we have established ourselves as a trusted name in the cleaning industry. We are currently looking for a full time Secretary to join our busy office in Jacksonville. FL The ideal candidate for this role has superb administrative and organizational skills and an eye for detail combined with a good sense of customer service. The candidate must be reliable and self-motivated with the ability to work on their own initiative. Job: Full time On site Key Responsibilities: Answering and directing incoming calls with professionalism and courtesy Greeting customers and visitors Handling incoming and outgoing mail Assisting with scheduling and organizing meetings Providing ad-hoc administrative support to members of staff Maintaining office supplies Organizing both paper and electronic filing systems Required Skills & Qualifications: High school diploma Familiarity with office organization and optimization techniques High degree of multi-tasking and time management capability Excellent written and verbal communication skills Integrity and professionalism Proficiency in MS Office If you feel you are the perfect candidate for this position, please submit your CV and covering letter for consideration. We look forward to hearing from you!

This position is being hired through our temp agency partner, Spherion. The candidate selected for this role will be onboarded and employed through Spherion and assigned to Santa Fe College. The schedule is Monday-Thursday from 7:00AM-10:00AM for up to 15 hours per week. The hourly rate is $16.04. The Disabilities Resource Center (DRC) provides services to Santa Fe College's (SF) students with disabilities. The goal of the DRC is to ensure that students with disabilities are afforded an equal opportunity to fully participate in all aspects of life at SF. The DRC serves students with a wide array of disabilities and seeks to provide valuable information for students, parents, faculty and staff related to various responsibilities, services and programs. The Administrative Support Specialist provides support for the DRC, including the DRC testing center. This position is responsible for assisting with morning operations, such as opening the center, preparing test materials, and performing other general administrative duties. This position interacts regularly with students, faculty, staff, and visitors and is expected to be organized, professional, and customer service oriented. Job Description Responsibilities and Duties Include: * Greets visitors, answers phones, responds to inquiries, and resolves routine administrative problems based on established college policies, making appropriate referrals as needed. * Provides support for day-to-day operations and for test and exam accommodations, which includes communication with faculty. * May assist in setting testing appointments for students. * Provides positive student interaction by quickly responding to student questions and requests for information. * Performs a wide variety of administrative tasks including data entry and the drafting, editing, and revision of letters, reports, and other materials. * Performs various administrative support functions including printing, room scheduling, and submitting work orders. * Collaborates with DRC staff to ensure tasks are accomplished and needs are met. * Complies with all published College Rules, procedures, guidelines, and laws/regulations governing public employees, including but not limited to those related to document retention and destruction, FERPA, and confidentiality. * Strictly honors the privacy, security, and confidentiality of records and other sensitive information according to appropriate state, federal, and college regulations, policies, and procedures. * Provides service excellence through courteous, informed, accessible, and professional engagement. * Performs other administrative duties as assigned. QUALIFICATIONS Required: A high school diploma or equivalent. Additional Requirements: A criminal background check will be conducted. Preferred: One (1) year of work experience General Knowledge, Skills, and Abilities * Ability to work successfully in a multi-cultural environment. * Adaptability to Change - able to be flexible and supportive, able to positively and proactively assimilate change in rapid growth environment. * Communication - able to effectively communicate in a professional, diplomatic, empathetic, and tactful manner using preferred method and level as applicable to the job. * Customer Service - ability to respond promptly and courteously to all questions from students and faculty, demonstrating patience and persistence when helping students with little or no computer skills. * Ethics - able to demonstrate integrity, professionalism, civility, and a high degree of ethics in all job-related actions. * Organization & Time Management - able to plan, schedule, and organize tasks related to the job to achieve goals within or ahead of established time frames. * Problem Solving - proven skills in identifying issues, determining their cause, developing creative solutions, and following through with implementing resolutions. * Team Orientation & Interpersonal - highly motivated team-player with ability to develop and maintain collaborative relationships with all levels within and external to the organization. * Relationship Management - able to personally provide high level of interactive service to others, building relationships and addressing identified needs. * Detail Oriented - Proven accuracy and attention to detail. * Multi-task - Ability to expeditiously organize, coordinate, manage, prioritize, and perform multiple tasks simultaneously to swiftly assess a situation, determine a logical course of action, and apply the appropriate response. If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. Santa Fe College (SF) is committed to maintaining a work and educational environment that embraces diversity and where no member of the college community is excluded from participation in, denied the benefits of, or subject to discrimination in any college program or activity based on: their race, ethnicity, national origin, color, religion, age, disability, sex, pregnancy status, gender identity, sexual orientation, marital status, genetic information, political opinions or affiliations, or veteran status. This commitment applies to employees, volunteers, students, and, to the extent possible, to third parties, applicants for admission, applicants for employment, and the general public. sfcollege.edu/eaeo Inquiries regarding non-discrimination policies or concerns about discrimination or harassment, including concerns about sexual harassment or sexual violence under Title IX, should be directed to: **************************** Santa Fe College reserves the right to extend deadlines and/or not to offer advertised positions. Preference will be given to eligible veterans and spouses of veterans.

Job Purpose: The function of the Internal Support Receptionist is to support the internal operations of the company by aiding office staff in communications, document processing and office upkeep in accordance with standard office procedures. Essential Duties & Responsibilities: Corporate Office Location Only Maintain office itinerary. Answer main phone line and route calls. Shipping & receiving of packages. Process mail. Create medical list for Superintendent Books. Track & save safety docs. Order cake and coordinate monthly birthday celebrations. Wire Winding Logs. Maintain office supplies and mailroom organization. Maintain lobby and conference rooms. Assist with coordinating meetings. Estimator Books. Maintain and file historical company documents (iron mountain). Coordinating gift/flower orders for special occasions. Efax. Upkeep of postage ordering, and machine maintenance as needed. Assist with company events as needed. Assist in Internal Support Specialist duties as needed. Other tasks as assigned. Minimum Qualifications: HS Diploma. Administrative experience preferred. Receptionist and/or customer service experience preferred. Working knowledge of Microsoft Word, Excel, and Outlook. Other requirements: Strong written and oral communication skills. Strong customer service and interpersonal skills. Ability to effectively prioritize and execute tasks. Working Conditions: This position will require some interaction with outside customers, owners, engineers, and contractors, as well as CROM personnel. Opportunities for additional training and advancement will be provided.

This position is being hired through our temp agency partner, Spherion. The candidate selected for this role will be onboarded and employed through Spherion and assigned to Santa Fe College. The schedule is Monday-Thursday from 7:00AM-10:00AM for up to 15 hours per week. The hourly rate is $16.04. The Disabilities Resource Center (DRC) provides services to Santa Fe College's (SF) students with disabilities. The goal of the DRC is to ensure that students with disabilities are afforded an equal opportunity to fully participate in all aspects of life at SF. The DRC serves students with a wide array of disabilities and seeks to provide valuable information for students, parents, faculty and staff related to various responsibilities, services and programs. The Administrative Support Specialist provides support for the DRC, including the DRC testing center. This position is responsible for assisting with morning operations, such as opening the center, preparing test materials, and performing other general administrative duties. This position interacts regularly with students, faculty, staff, and visitors and is expected to be organized, professional, and customer service oriented. Job Description Responsibilities and Duties Include: Greets visitors, answers phones, responds to inquiries, and resolves routine administrative problems based on established college policies, making appropriate referrals as needed. Provides support for day-to-day operations and for test and exam accommodations, which includes communication with faculty. May assist in setting testing appointments for students. Provides positive student interaction by quickly responding to student questions and requests for information. Performs a wide variety of administrative tasks including data entry and the drafting, editing, and revision of letters, reports, and other materials. Performs various administrative support functions including printing, room scheduling, and submitting work orders. Collaborates with DRC staff to ensure tasks are accomplished and needs are met. Complies with all published College Rules, procedures, guidelines, and laws/regulations governing public employees, including but not limited to those related to document retention and destruction, FERPA, and confidentiality. Strictly honors the privacy, security, and confidentiality of records and other sensitive information according to appropriate state, federal, and college regulations, policies, and procedures. Provides service excellence through courteous, informed, accessible, and professional engagement. Performs other administrative duties as assigned. QUALIFICATIONS Required: A high school diploma or equivalent. Additional Requirements: A criminal background check will be conducted. Preferred: One (1) year of work experience General Knowledge, Skills, and Abilities Ability to work successfully in a multi-cultural environment. Adaptability to Change - able to be flexible and supportive, able to positively and proactively assimilate change in rapid growth environment. Communication - able to effectively communicate in a professional, diplomatic, empathetic, and tactful manner using preferred method and level as applicable to the job. Customer Service - ability to respond promptly and courteously to all questions from students and faculty, demonstrating patience and persistence when helping students with little or no computer skills. Ethics - able to demonstrate integrity, professionalism, civility, and a high degree of ethics in all job-related actions. Organization & Time Management - able to plan, schedule, and organize tasks related to the job to achieve goals within or ahead of established time frames. Problem Solving - proven skills in identifying issues, determining their cause, developing creative solutions, and following through with implementing resolutions. Team Orientation & Interpersonal - highly motivated team-player with ability to develop and maintain collaborative relationships with all levels within and external to the organization. Relationship Management - able to personally provide high level of interactive service to others, building relationships and addressing identified needs. Detail Oriented - Proven accuracy and attention to detail. Multi-task - Ability to expeditiously organize, coordinate, manage, prioritize, and perform multiple tasks simultaneously to swiftly assess a situation, determine a logical course of action, and apply the appropriate response. If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. Santa Fe College (SF) is committed to maintaining a work and educational environment that embraces diversity and where no member of the college community is excluded from participation in, denied the benefits of, or subject to discrimination in any college program or activity based on: their race, ethnicity, national origin, color, religion, age, disability, sex, pregnancy status, gender identity, sexual orientation, marital status, genetic information, political opinions or affiliations, or veteran status. This commitment applies to employees, volunteers, students, and, to the extent possible, to third parties, applicants for admission, applicants for employment, and the general public. sfcollege.edu/eaeo Inquiries regarding non-discrimination policies or concerns about discrimination or harassment, including concerns about sexual harassment or sexual violence under Title IX, should be directed to: **************************** Santa Fe College reserves the right to extend deadlines and/or not to offer advertised positions. Preference will be given to eligible veterans and spouses of veterans.

The Administrative Support Specialist will be responsible for providing administrative support functions for the Dean of the School of Creative Arts & Letters, School of Liberal Arts & Sciences, and the Office of Academic Affairs. The Specialist will also assist other departments with troubleshooting, special projects, and tasks during high work volume seasons of the academic calendar year as assigned by Academic Affairs.