Office administrator jobs in Tumwater, WA - 214 jobs

Details: This role supports the operational and financial functions of a regional service hub, ensuring projects move smoothly from order entry through billing and closeout. The position partners closely with management to track financial performance, maintain accurate records, and support customer and vendor relationships while contributing to process improvement and cost control efforts. Key Responsibilities Manage daily administrative and financial operations for assigned regional projects Validate customer orders, assign budgeted costs, and prepare formal order confirmations Monitor contract requirements and ensure documentation and processes align with client agreements Review project and client data to confirm accuracy, completeness, and on-time updates Compile project cost details and prepare invoices for customers across the region Serve as a point of contact for clients and vendors to address billing questions, collections, and payment issues Track project progress on a regular basis and flag risks or variances Evaluate financial and operational data to provide insights and recommendations to leadership Collaborate with operations teams to improve workflows, reporting quality, and overall efficiency Identify opportunities to reduce costs and improve resource utilization Oversee project administration activities including purchase order creation, expense tracking, report preparation, and final project closeout Maintain project records and ensure final documentation is delivered to clients in a timely manner Provide basic IT and systems support as needed, including user access, backups, updates, and troubleshooting Qualifications & Skills At least three years of experience in administrative, billing, or bookkeeping roles within a service-oriented or project-based environment Working knowledge of accounting principles and financial reporting processes Proficiency with Oracle and Microsoft Office tools including Word, Excel, PowerPoint, Access, and Outlook Comfortable working in an office or service center setting with regular computer and phone use Strong written and verbal communication skills with the ability to work effectively with both customers and internal teams Education Associate degree in business, accounting, or a related field, or equivalent hands-on experience

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $41.39/hour to $56.88/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Job Title: Business Administrator Duration: 6 months contract with high possibility for extension This position is responsible for specific day-to-day business activities of the region Service Center. Directly responsible for invoicing activities, client follow-up actions, preparation of forecasting and other accounting reports, and other activities as required by the Service Center Manager. Essential Duties and Responsibilities (Include the following. Other duties may be assigned.) Responsible for specific day-to-day business, project management, and accounting activities of the region Service Center. Confirm that customer order entry information is correct, assign project cost estimates and process Order Acknowledgement letters. Coordinate specific contract requirement needs, as required. Review client and project data records to ensure completeness, accuracy, and timeliness. Summarize cost data in preparation of client billing. Issue client billing for the service center/region. Maintain contact with customers and outside vendors to assist in resolving local collection and payables issues. Review project status weekly. Analyze financial and other business data to develop recommendations to management. Consult with operational management to identify and provide business data needed to meet operational objectives, improve business procedures, resolve problems, and improve reporting. Identify and implement cost-saving initiatives. Responsible for overseeing all aspects associated with the projects, such as: open project database, issuing purchase orders, entering project-related expenses into the system, and ensuring project reports are completed in a timely manner and sent to the client when the project is complete. May include intermediate-level Network Administrator responsibilities, such as user set-ups, back-up restorations, upgrades, and troubleshooting computer hardware/software problems. Skills / Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Minimum of three years'experience in service center administration, invoicing, and/or bookkeeping. Must be proficient with Oracle, MS Word, Excel, PowerPoint, Access, and Outlook. Should have a thorough understanding of accounting practices. Required work in a service center environment, including computer and telephone use. Must be able to clearly communicate with clients and employees, both verbally and in writing. Education and/or Experience Two-year Associate's Degree in business or accounting, or equivalent experience required.

Open: January 16, 2026 Closes: January 30, 2026 Job Title: Administrative Assistant Department: Set Aside Program Reports To: Set Aside Assistant Director Hours: Full-Time 40 hours/Week Salary: Based on Salary Matrix + Benefits Under the general direction of the Set Aside Housing Director, is responsible for providing general office support to department staff and relieve department staff of administrative details as requested by Director. This position is responsible for assisting with payment processing. This position is responsible for assisting in implementing Set Aside policies and procedures for qualified applicants. Essential Duties and Responsibilities Courteously greets visitors, answers questions and directs visitors as needed. Maintains current knowledge of Set Aside Procedures and Policies. Assists with intake services in screening applicants for the Down Payment Grant Program and the Home Improvement Grant Program, or other programs that may be available. Participates in selection of applicants for assistance. Originates a high volume of check requests. Ensures Set Aside Program applications, policies and other printed information is readily available. Assists clients in accurately filling out housing applications for the various programs available on an as needed basis; accepts completed application and forwards to Resident Services for processing. Provides back-up to staff as needed by assisting clients with housing changes, and assisting tenants with requests for work orders, and routing documents. Originates work orders, contacts applicable sources for work estimates to complete orders timely. Logs work order requests and completes data entry as needed. Maintains organized filing for department to include files, documents, correspondence, and other materials in a timely manner. Assists staff as needed to opens, stamps, logs and distributes incoming mail on a daily basis. Keeps a log of incoming mail and prepares outgoing mail timely. Assist staff as needed for processing and ensuring that overnight mail are sent timely, and delivers/picks up mail from post office as needed. Assists staff as needed in taking rental payments from clients, verifies amounts, enters data, and ensures the exact amount is sent to proper destination timely. Prepares deposit for Set Aside Program. Coordinates with other department or programs for home improvement assistance to clients after verifying identification an obtaining signature. Updates client files and enters data into HDS database. Responsible for typing and mailing correspondence or other documents on a monthly basis and as assigned by supervisor. Makes copies, faxes, answers phones, takes messages for office staff. Routes documents as necessary. Responsible for managing Complaint Log, routing complaints to Director or his/her designee, and assisting staff with follow up correspondence. Maintains all Housing office supplies and copier maintenance as needed. Other duties as necessary or assigned. supervisory Responsibilities This position has no supervisory responsibilities. Qualifications and Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience High School Diploma/GED and at least two years of general office experience; or a minimum of three years experience of combined progressively responsible experience in housings or social services, or other related work; or equivalent combination of education and experience. Must be able to accurately use the computer to produce word processing, spreadsheet and database documents (Word, Excel and Access). Language Skills Ability to identify, read analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Mathematical Skills Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Reasoning Ability Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Other Skills and Qualifications · Must have and maintain a valid WA State Driver's License and proof of automobile insurance. Driver's License must not contain any restrictions that would otherwise prevent the employee from driving a GSA vehicle. · Must be flexible, a team player, and able to deal with stressful situations. Must be friendly, courteous and tactful. Must maintain effective working relationships with Set Aside and Tribal staff. Must be dependable and have an ability to keep track of various tasks. Must maintain confidentiality at all times. Must be able to attend trainings as required by supervisor. Must be able to successfully pass a background check prior to hire, and periodically throughout employment thereafter. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires the ability to operate a typewriter, personal computer, multi-line telephone, calculator, facsimile, and photocopier. Requires the ability to read, write, communicate, and interpret information accurately in English. Requires the ability to concentrate and consistently produce accurate work. While performing the duties of this job, the employee is regularly required to sit. The employee is frequently required to use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand and walk; climb or balance; stoop, kneel, crouch, or crawl; and reach with hands and arms. The employee must occasionally lift and/or move up to 10 lbs. Specific vision abilities required by this job include close vision and ability to adjust focus. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level is low to moderate The physical exertion is low to moderate. Work is performed in an office setting. The Puyallup Tribe of Indians reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment. Indian Preference Employer as Required by Law The undersigned has reviewed this and understands and acknowledges that this job description is a complete description of the duties and responsibilities of the position, and further acknowledges that they are able to perform the essential functions and physical demands as required by the position. Online Application Tips: 1. If you are using a PC, use Chrome. If you are using a MAC, use Safari. 2. Upload additional documents (resume, cover letter, letters of recommendation, proof of Indian blood, etc.) to the resume tab as one (1) PDF file or email documents to ************************** and we can add them to your online application. Please send in copies of any degrees or certificates that you have been awarded. 3. Indian Hiring Preference - send in the appropriate documentation for the category you select. If you have any questions about the hiring preference policy or what document to send in, email us at ************************** or call **************. 4. Provide 3+ references (we cannot obtain references from direct family members - mother, father, grandparents, sisters, brothers, or children and this includes in laws). One reference must be your most recent supervisor. We prefer the rest of your references to include co-workers, subordinates, or other supervisors, but we can accept a personal reference from someone who is familiar with your work ethic, habits, and attendance. You can send in letters of recommendation to ************************** 5. To add more employment, education, references, etc., click on the small + sign at the top right corner of the page. 6. When entering salaries, only use numbers. Do not use any other characters (such as , . or $) 7. After you submit your application, you will receive an email confirmation. If you do not receive an email, please call the office to confirm submission. *Please do not wear perfumes, colognes, or strong scents to your interview. Some employees are allergic. If you have any questions about the positions or the online application, please call ************** or email **************************. 3009 E. Portland Ave., Tacoma, WA 98404

We are looking for a detail-oriented and proactive Project Assistant to support our Seattle office. This role involves overseeing project setup, managing financial tracking, and liaising with both internal and external stakeholders, including corporate and client accounting teams. The ideal candidate is skilled in time management, can handle multiple priorities, and excels at identifying and solving issues to keep projects on track. Responsibilities Budget Monitoring: Assist with tracking budgets and controlling project costs. Billing and Invoicing: Support billing, calculate applicable taxes, review invoices, and manage A/R and WIP reserves. Contract Review: Work with General Counsel to review client contracts and related agreements, ensuring proper contract/insurance documentation. Project Setup: Enter and maintain project data in BST and Project Setup Portal, including staffing, rate changes, and amendments. Communication: Act as a central point of contact for project updates and correspondence, both internally and externally. Meeting Coordination: Schedule and confirm meetings with clients, subconsultants, and vendors; prepare and distribute meeting documentation. Project Management Support: Assist in maintaining project management plans, conduct weekly project reviews, and ensure action items are followed up. Subcontractor Coordination: Prepare subconsultant agreements and track insurance certificates and payment statuses. Reporting: Prepare reports, charts, and spreadsheets as needed, and assist with the preparation of write-off and variance memos. Webinars & Presentations: Set up and manage webinars, as well as presentation software for client meetings. General Office Support: Assist with local office support activities and other duties as assigned. Qualifications Bachelor's degree or equivalent experience, with a minimum of 5 years of relevant experience in project assistance, accounting, contract administration, or executive support within an engineering or professional services firm. Familiarity with project management tools (e.g., Excel, PlanTrax) is a plus. Proficiency in Microsoft Office, Adobe Acrobat, accounting software (BST10 preferred), MS Project, and Crystal Reports. Strong communication skills, both written and verbal, with the ability to interact professionally at all levels. Ability to work independently and as part of a team, collaborating with Project Managers, Finance, and other departments. Knowledge of project management methodologies and the ability to follow established procedures and guidelines. Kennedy Jenks supports a healthy work-life balance and utilizes a hybrid model of home and office work, with a minimum of two days per week in the office. This approach empowers our people to thrive, collaborate, and achieve their full potential. Hourly pay rate for this position is anticipated to be $30.00 to $40.00 per hour and will vary based upon education, experience, qualifications, licensure/certifications and geographic location. Benefits summary: Medical, dental, vision, life and disability insurance, 401k, bonus opportunities, tuition reimbursement, professional registration support, a competitive PTO and holiday plan, and other benefits and programs. #LI-Hybrid

Process, verify, and reconcile all accounts receivable, ensuring internal controls are managed throughout the department. Work with customers when issues arise. Work with Accounting Specialist within QuickBooks software platform as requested. Implement billing submission in coordination with Program Managers. Ensure all current employees possess all contractually necessary documentation (CPR/1st Aid/AED Certification, Background Check Renewals, Driver's License, Auto Insurance, Proof of Education, and Fingerprinting for some staff). Launch performance appraisals for all employees except the CEO in Paylocity. Utilize Learning Management System to assign training to staff through Paylocity. Assist with gathering necessary information for audits (training, compliance, and accounts receivable). Work with Administrative Manager on occasional human resource projects. Demonstrate commitment to accuracy and efficiency. Responsible for reception backup relating to answering telephones and greeting visitors when others are not available to do so. General Responsibilities Demonstrate a commitment to the people with serve and carry out Vadis' mission, vision and core values. Work collaboratively with diverse groups and individuals from a variety of backgrounds. Promotes a safe working environment for self, coworkers, and clients. Demonstrate solid attendance and punctuality. Take ownership of job responsibilities and adhere to policies and procedures. Effectively utilize time to include planning, strategizing, prioritizing, and adhering to timelines. Initiate duties and implement solutions while following through to completion. Express facts and ideas in a clear and organized manner. Interact in a cooperative, timely, solution-oriented manner. Approach conflict decisively, professionally, in a timely and solution-orientated manner. Represent Vadis professionally and responsibly. Other duties as assigned. Pay and Benefits This is a full-time position with a starting wage of $24 per hour. This is not a remote position. Full salary range for this position is $24 - $30 per hour and allows for professional growth over time. Medical/Vision, dental, and life insurance coverage at low premium cost to employees. Dependent coverage available at employee cost. 403(b) retirement plan, with up to a 6% company match dependent on contributions. (Match available after one year of employment). Opportunities for advancement. Business mileage reimbursement is currently .60/mile. Vacation accrual begins at .027 per paid hour. Sick Leave accrues at 1 hour for every 40 hours worked. Client job start incentive bonuses. Employee Assistance Program available. Ten Paid Holidays for 2026. Hours of work: Monday through Friday, from 8:00am to 4:30pm. Requirements Accounting knowledge specific to accounts receivable. Knowledge of related computer applications: Excel, QuickBooks and Paylocity. Ability to communicate, using tact and discretion, with the public, staff, and program clients. Ability to speak pleasantly and clearly, able to follow verbal or written instruction, work both under supervision and independently. Ability to type accurately and with quality. Good knowledge of spelling, punctuation, grammar and math, letter, and document formats. Knowledge of office practices including filing, maintaining records, and bookkeeping. Ability to learn and retain complex procedures; prepare and maintain records and reports; render clear explanations of procedures and regulations; operate standard office equipment and machines. EDUCATION/EXPERIENCE An associate degree in a related field or equivalent education or training in business administration/accounting Two years' experience with Excel; One year's experience working in QuickBooks. SALARY: Per Range REQUIREMENTS Must be at least 18 years of age. Must pass Initial and ongoing criminal background checks. Fingerprinting may also be required.

**The Best Teams are Created and Maintained Here.** + The Branch Administrator supports the branch team and Branch Manager by efficiently and effectively handling administrative functions for the Branch. The Branch Administrator serves as the key contact point for employees, clients, region, and corporate. **Duties and Responsibilities:** **Payroll Administration** + Enter all new hires, rehires, and employee changes into the payroll system based on approved personnel action forms. + Process and enter weekly timesheets accurately and in a timely manner. + Identify and resolve timesheet or payroll inaccuracies by coordinating with Operations Managers. + Enter and update work orders and cost codes in the job cost system to ensure accurate weekly labor posting. + Run payroll edit reports, verify employee entries, and make corrections as needed. + Communicate verification and any required updates to Corporate Payroll. **Billing and Invoicing** + Prepare and process contract and work order billings, including snow, irrigation, and enhancement services. + Obtain necessary billing approvals from Account Managers, Branch Managers, and Operations Managers. + Enter billings into the billing system, print and mail invoices, and maintain organized client billing files. + Record all billings in the work order log and ensure timely submission to clients. **Accounts Receivable** + Generate and review aged receivables reports weekly, identifying accounts over 30-45 days past due. + Collaborate with Branch and Account Managers to determine appropriate collection strategies. + Contact customers to confirm payment status, update notes in the AR system, and follow up as needed. + Send invoices, collection letters, or legal documentation as required to resolve outstanding balances. **Accounts Payable** + Issue and manage Purchase Orders (POs), ensuring proper documentation, authorization, and recordkeeping. + Match invoices to POs, follow up on purchases without POs, and maintain the PO binder and log. + Enter invoices into the AP system, submit vendor changes, and obtain management approvals as required. + Run weekly A/P edit reports, reconcile balances, and submit documentation to Corporate Accounts Payable. **General Office Administration** + Provide administrative support to Branch leaders and staff by managing phones, correspondence, and filing systems. + Order and manage office supplies in alignment with budget guidelines. + Prepare client proposals, contracts, and professional correspondence as needed. + Process incoming and outgoing mail and run reports as directed by branch leadership. + Maintain organized job and client files to support operational efficiency. **Human Resources Support** + Prepare and manage new hire packets, employee personnel files, and I-9 documentation. + Coordinate employee uniform ordering, distribution, and returns. + Assist with workers' compensation reporting and monitor claim status. + Track and report OSHA-recordable and reportable incidents, ensuring compliance with OSHA procedures. **Accounting Administration** + Assist with month-end close and reporting as directed by the Branch Manager and Controller. + Compile and submit required accounting and administrative materials for review and audit purposes. **Education and Experience:** + Bachelor's or Associate degree in Business or a related field, and/or 3 - 5 years' experience in an office environment with accounting related responsibilities. + Communicate clearly orally and in writing to a variety of audiences. + Identify and solve problems. + Proficient in Excel, Word, and Outlook + Ability to learn BrightView's internal software systems. + Good data entry and typing skills. + Ability to operate fax, copier, and multi-line phone. + Good working knowledge of basic accounting, human resources, general business, grammar, and spelling. **Physical Demands/Requirements:** + Constant operation of a computer and other office equipment, such as a laptop, a cell phone, and printers/copiers + Position is sedentary; must be able to remain in a stationary position for the majority of time. **Work Environment:** + This role works in an indoor office work environment. **_BrightView Landscapes, LLC is an Equal Opportunity and E-Verify Employer._** **_This job description is subject to change at any time._** **Compensation Pay Range:** $64,000-68,000/yr **_BrightView offers a suite or health, wellness, and financial benefits to full-time team members. Benefits offerings for full-time team members include medical, dental, and vision insurance, ancillary and voluntary products, a 401k savings plan with employer contributions, and 6 to 9 company paid holidays per year. Employees may also be eligible to receive paid time off for vacation and/or sick leave, tuition reimbursement, and/or potential variable pay opportunities based on position and performance. A detailed benefits package will be provided during the interview process_** _._ _It's Not Just a Team. It's One BrightView._

SUMMARY: The Program Administrator is responsible for assisting the College Success Foundation (CSF) Director in performing critical regional functions related to data collection and analysis, system administration, event planning, project and program coordination and delivery, and high level administrative support. This is a temporary position from September, 2021 to June 30, 2023 PRIMARY DUTIES AND RESPONSIBILITIES: Provide a wide range of administrative support for regional location(s) to include, but not limited to the preparations of business correspondence, invoices, process expenses, scheduling and travel arrangements and reception duties. Co-facilitate meetings and presentations as assigned. Provide administrative and logistical support for conferences, workshops and other student or partner events. Responsible for ensuring invoices and expense reports are properly coded and paid in a timely fashion. Keeps Director(s) promptly and fully informed of all problems or unusual matter of significance and takes prompt corrective action where necessary or suggests alternative courses of action which may be taken. May be required to facilitate programming at new sites to meet the demands of business. Ensure proactive communication with team members in order to quickly resolve student or partner issues. Support student or partner events, orientations or workshops as needed. Serve as point-of-contact between R & E and IT to develop and implement effective data collection & reporting processes. Support administration of systems required to efficiently track, monitor student and partner data. Support data collection efforts as needed; manage data quality efforts. Provide input to evaluation plan, processes and tools. Stay up to date and knowledgeable on systems and processes required to implement Pre College curriculum; assist with documentation of systems and processes. Coordinate or support other data-related projects as assigned. Communicate system or process changes to CSF staff and AmeriCorps Members. Ensure program paperwork and data is reported accurately and timely in accordance with CSF policy. Support development of required proposals or reports. Performs other duties as assigned.

The Office Coordinator I works on a variety of administrative tasks and financial operations functions to support business operations. Shifts Available: Full Time; 8:00 am - 5:00 pm; Monday - Friday Expected starting wage range is $21.05 - $25.38. The full range of this role is $29.70. Telecare applies geographic differentials to its pay ranges. The pay range assigned to this role will be based on the geographic location from which the role is performed. Starting pay is commensurate with relevant experience above the minimum requirements. ESSENTIAL FUNCTIONS • Demonstrates the Telecare mission, purpose, values, and beliefs in everyday language and contact with the internal and external stakeholders Finance Driven Job duties: • Facilitates Rep Payee services • Facilitates Trust Banking services • Prepares and validates payroll • Enters AP batches weekly into accounting software • Monitors client eligibility at admission/enrollment and throughout stay • Prepares and reviews credit card entries • Provides and maintains revenue information; provides billing information to A/R department and County agencies • Records and deposits cash receipts • Determines monthly journal entries required and confirms correct information is on reports • Organizes, secures and maintains all files, records, cash, cash dispensing and cash equivalents in accordance with policies and procedures Medical Records Driven Job duties: • Basic chart preparation and following checklists for charts to assure compliance with standards (notes deficiencies) • Orders medical records forms and supplies • Safeguards confidential information per policies and requirements Human Resources Driven job duties: • Maintains personnel files per standard and checklist • Distributes HR information to program personnel as directed by Corporate HR • Assists in promoting open positions • Schedules Interviews, prescreens potential candidates, checks references, schedules physicals, creates conditional offer packets and coordinates the conditional offer process • Tracks new hire paperwork and documentation including credentialing • Enters information into TOP/Relias • Runs and tracks MVR reports • Processes Shoes for crew's orders • Maintains OSHA logs and completes Workers' Compensation Reports, completes incident reports. Participates and helps coordinate Safety Meetings • Close out terminated files Information Technology driven job Duties: • Acts as point of contact between program and IT for maintenance of phones, computers, hardware and software • Provides limited computer systems support to staff Program/Department driven job duties: • Assist with staff scheduling • Order supplies (food, office, maintenance) • Assist with events • Prepares correspondence, agendas, meeting minutes/notes • Assists leadership with special projects • May serve as a relief or back up for the receptionist or other Administrative positions • Calendars administrative tasks including MOU expirations, safety meetings, drills, etc. • Helps coordinate and address maintenance requests • Helps facilitate staff scheduling Duties and responsibilities may be added, deleted and/or changed at the discretion of management. QUALIFICATIONS Required: • High School or GED • One (1) year of administration experience • Knowledgeable and proficient in MS Office programs • Experienced entering data into computer systems • Must be at least 18 years of age • All opportunities at Telecare are contingent upon successful completion and receipt of acceptable results of the applicable post-offer physical examination, 2-step PPD test for tuberculosis, acceptable criminal background clearances, excluded party sanctions, and degree or license verification. If the position requires driving, valid driver's license, a motor vehicle clearance and proof of auto insurance is required at time of employment and must be maintained throughout employment. Additional regulatory, contractual or local requirements may apply Preferred: • Two (2) years of administration experience • Experience in Healthcare field SKILLS • Analytical and problem-solving skills PHYSICAL DEMANDS The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is occasionally required to stand, walk, reach, twist, bend, squat, kneel and lift and carry items weighing 25 pounds or less as well as to frequently sit, and do simple grasping occasionally. The position requires manual deviation, repetition and dexterity and to occasionally drive. Visual requirements include computers and books exposure and close eye work (small figures) EOE AA M/F/V/Disability If job posting references any sign-on bonus internal applicants and applicants employed with Telecare in the previous 12 months would not be eligible.

At Verstela, we don't just fill jobs-we create success stories for the talent, clients and communities we serve. Our guiding principle is simple: we are successful when we help others become successful. Year after year, we're named to ClearlyRated's Best of Staffing list, a testament to our ongoing commitment to service excellence and customer satisfaction. Position Overview: In this role, you'll be the first point of contact for all visitors (and callers), and you'll play an essential role in helping the office run smoothly and efficiently, you'll set the tone for the initial impression people have of the office...and the business! You'll work closely with sensitive, confidential information, so attention to detail is crucial. While your role will involve spending a fair bit of time on the phone and computer, don't fret if you don't have prior phone experience. You will: Act as the first point of contact for all incoming communication (visitors and phone calls) Assist candidates with onboarding process Accurately maintain employee hiring documents Manage office supply inventory You have: 1+ years' experience in a professional office or in a customer service role Previous busy, multi-line phone experience is preferred; not required- we can train you to be successful Ability to work in a high energy, results oriented environment MS Office proficiency Schedule: Monday-Friday, 8:00am-5:00pm Location: Tukwila, WA Onsite Pay: $21-$26 Benefits Medical, Dental Vision Life and Long-Term Disability Insurance Employee Wellness Program Pet Insurance Commuter Benefits Consumer Discount Program Membership 401(K) Retirement Plan with Employer Match 8 Paid Holidays 15 days of Paid Time Off (PTO) the first year 3 days of Paid Community Service Time (CTO) 3 weeks of Paid Parental Leave, plus PTO match of up to 3 weeks Want to Take the Next Step? If you're passionate about making a difference and want to be part of an organization that's consistently in the top 2% of staffing companies nationwide, we invite you to join us on our mission of creating success stories daily.

Tacoma City Theaters, managed by Legends Global, has an opening for a part-time Box Office Coordinator. The primary responsibilities include assisting with coordinating, planning, and organizing box office sales, assisting with event programming, and assisting with staff management and oversight of the box office ticket sellers and ticket takers at Pantages Theater, Rialto Theater, and Theatre on the Square. This position reports directly to the Box Office Manager. Essential Duties and Responsibilities Assist Box Office Manager with event programming and all elements of ticketed events using software including Ticketmaster TMWin HOST, TM1 Events and Archtics Communicate effectively, professionally and positively with customers, promoters, venue staff, vendors and ticketing company representatives Solve problems and provide exceptional customer service Maintain accurate inventory of all tickets distributed and available for sale Monitor daily ticket sales for all upcoming events and communicate information to venue management and promoters Maintain updated information in all event and settlement files for each event including all event sales, modifications, and settlement reports Assist with training and supervising box office ticket sellers and ticket takers in accordance with box office policies, venue's human resource policies, and applicable laws Answer phone calls during box office hours Prepare and submit box office reports for event settlement as needed Submit daily reports of sales transactions to Box Office Manager Ensure PCI compliance rules are followed Assist the Box Office Manager with all box office functions Manage all box office duties and box office staff when Box Office Manager is out of office All other duties and responsibilities as assigned Education And Work Experience At least one year of box office experience with Ticketmaster (TMWin HOST or TM1 is preferred) At least one year of supervisory experience is preferred High School diploma or equivalent is required Associate degree or two years of related work experience is preferred Skills And Abilities Strong attention to detail and proofreading skills Organizational and project management skills Ability to reconcile financial information and keep accurate records Ability to accurately anticipate and act upon the needs of the box office and customers Ability to organize pertinent information and communicate effectively with customers, team members, and other venue staff Self-directed, ability to function both independently and as a team member Ability to handle multiple priorities, solve problems and make decisions and work with minimal instruction or supervision Strong customer service skills Experience with Microsoft Excel, Microsoft Outlook, and Microsoft Word and Google Chrome Must communicate well in person, over the phone and through email Must have professional attitude, appearance and personality Knowledge of supervisory principles and practices Physical Demands Position requires physical ability to move about large facilities, including being on feet and walking for prolonged periods, climbing stairs, bending, crouching, reaching, grabbing and/or sitting and/or standing up for up to 2 hours at a time May be required to work both indoors and outdoors as required by event Position requires ability to handle high noise levels during some events Position requires availability to work extended and flexible hours during the day as well as nights, weekends and holidays based on event schedule Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Compensation Hourly Rate: $21-23 per hour (Non-exempt) Overtime: time and one half paid for weekly hours over 40 Sick leave paid in accordance with Washington state law The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position. ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. Tacoma City Theaters, managed by Legends Global, has an opening for a part-time Box Office Coordinator. The primary responsibilities include assisting with coordinating, planning, and organizing box office sales, assisting with event programming, and assisting with staff management and oversight of the box office ticket sellers and ticket takers at Pantages Theater, Rialto Theater, and Theatre on the Square. This position reports directly to the Box Office Manager. Essential Duties and Responsibilities Assist Box Office Manager with event programming and all elements of ticketed events using software including Ticketmaster TMWin HOST, TM1 Events and Archtics Communicate effectively, professionally and positively with customers, promoters, venue staff, vendors and ticketing company representatives Solve problems and provide exceptional customer service Maintain accurate inventory of all tickets distributed and available for sale Monitor daily ticket sales for all upcoming events and communicate information to venue management and promoters Maintain updated information in all event and settlement files for each event including all event sales, modifications, and settlement reports Assist with training and supervising box office ticket sellers and ticket takers in accordance with box office policies, venue's human resource policies, and applicable laws Answer phone calls during box office hours Prepare and submit box office reports for event settlement as needed Submit daily reports of sales transactions to Box Office Manager Ensure PCI compliance rules are followed Assist the Box Office Manager with all box office functions Manage all box office duties and box office staff when Box Office Manager is out of office All other duties and responsibilities as assigned Education And Work Experience At least one year of box office experience with Ticketmaster (TMWin HOST or TM1 is preferred) At least one year of supervisory experience is preferred High School diploma or equivalent is required Associate degree or two years of related work experience is preferred Skills And Abilities Strong attention to detail and proofreading skills Organizational and project management skills Ability to reconcile financial information and keep accurate records Ability to accurately anticipate and act upon the needs of the box office and customers Ability to organize pertinent information and communicate effectively with customers, team members, and other venue staff Self-directed, ability to function both independently and as a team member Ability to handle multiple priorities, solve problems and make decisions and work with minimal instruction or supervision Strong customer service skills Experience with Microsoft Excel, Microsoft Outlook, and Microsoft Word and Google Chrome Must communicate well in person, over the phone and through email Must have professional attitude, appearance and personality Knowledge of supervisory principles and practices Physical Demands Position requires physical ability to move about large facilities, including being on feet and walking for prolonged periods, climbing stairs, bending, crouching, reaching, grabbing and/or sitting and/or standing up for up to 2 hours at a time May be required to work both indoors and outdoors as required by event Position requires ability to handle high noise levels during some events Position requires availability to work extended and flexible hours during the day as well as nights, weekends and holidays based on event schedule Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Compensation Hourly Rate: $21-23 per hour (Non-exempt) Overtime: time and one half paid for weekly hours over 40 Sick leave paid in accordance with Washington state law The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position. ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

We are seeking a highly organized and dependable Administrative Assistant with strong communication skills, the ability to take initiative, and the capability to manage multiple tasks efficiently. The ideal candidate will be detail-oriented, proactive, and able to meet deadlines in a fast-paced environment. Responsibilities: Maintain and organize files in accordance with office protocols. Provide administrative support, including data entry, paperwork processing, and material requisitions as needed. Oversee office operations by managing supply inventory, business licenses, truck logs, and vehicle tags/registration. Assist the AFSO with security forms and shipyard access requirements. Serve as the primary contact for printer/copier maintenance and other office equipment issues. Collaborate with team members and provide assistance to ensure smooth workflow. Professionally manage incoming and outgoing electronic and phone communications, as well as greet visitors and employees. Ensure accuracy and completion of employees' weekly timecards. Qualifications & Skills: High school diploma, GED, or equivalent required. Minimum of two years of experience in an administrative role. Proficiency in Microsoft Office Suite (Word, Excel, Adobe, etc.). Strong attention to detail and accuracy. Excellent interpersonal, organizational, and time management skills. Ability to multi-task and prioritize multiple projects effectively. Strong verbal and written communication skills. Ability to work independently and collaboratively as part of a team. This role requires a reliable and proactive individual who thrives in a dynamic work environment. If you have a passion for organization and administrative support, we encourage you to apply!

Office Administrator | Ripple Fiber We are looking for an Office Administrator to join our growing team in Tukwila, WA. At Ripple Fiber, we deliver more than high-speed internet. We're creating a ripple effect by producing opportunities and brighter futures for the residents of the communities we serve. Join America's most innovative, industry-leading fiber internet company, and help shape the future. We believe the biggest wave starts as a ripple. About our culture We are a dynamic, fast-growing, and innovative company driven by ambitious self-starters with entrepreneurial mindsets. Our fast-paced environment fosters creativity, collaboration, and initiative. We are people-centric, placing strong emphasis on employee experience, career growth, and professional development. About the role The ideal candidate will have a strong background in customer service, office administration, and computer skills. This position will be responsible for providing administrative support to the sales team. This position will be tasked with coordinating projects within our sales department from small simple tasks to large projects. A priority of this role is to ensure projects are completed within a timely manner while focusing on quality and staying within a set budget. Excellent collaboration and communication skills are a must have. Responsibilities: Compile, monitor and maintain sales data. Track and report lead generation activities for sales associates. Create PowerPoints for Sales presentations. Maintain Sales Associates weekly data on sales activity. Work effectively within a CRM. Handle event coordination and collection of marketing materials. Organize sales packages for community liaisons. Ensure that the proper marketing and approved brochures and supporting documents are available for meetings/events. Manage customers' pre-orders and new orders within our system. Handle inventory management for office supplies and marketing material. Handle scheduling of general maintenance and organization of the assigned location. Manage schedules for the assigned location. Provide support to sales staff as needed. Assist with special projects as requested. Create and manage the office workflow. Work effectively with other departments within the company to complete tasks or projects. Qualifications: Bachelor's degree or relevant work experience preferred. Minimum of 4 years of experience in a similar role. Proficiency in Microsoft Excel. Excellent communication and interpersonal skills. Ability to work independently and collaboratively in a team environment. Detail-oriented with a high level of accuracy. We offer competitive pay, comprehensive health benefits, 401(k) with company match, and a supportive work environment where innovation and teamwork thrive. If you're passionate about making a difference and being part of a community-focused company, Ripple Fiber is the place for you. Ripple Fiber is an Equal Opportunity Employer. We believe that no one should be discriminated against because of their differences, such as age, disability, ethnicity, gender, gender identity and expression, religion, or sexual orientation. All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law. Ripple Fiber is committed to providing veteran employment opportunities to our service men and women.

Looking to be the organized backbone of a growing company and keep everything running smoothly? Join our team today! American Workforce Group has partnered with a plumbing and remodeling company in Olympia, WA looking for an Temporary Office Administrator! If you're a motivated, reliable individual who enjoys light office management and helping a team stay on track, we want you! Description for Office Administrator: Answer incoming phone calls professionally Schedule appointments and jobs using Google Calendar Respond to and manage emails Create and send invoices to customers Perform light office management and administrative tasks Support day-to-day office operations Details for Office Administrator: Pay: $17.50-$19.00/hour Schedule: Monday-Friday (6 -8 Weeks) Shift Hours: 7:45 AM - 4:15 PM Requirements for Office Administrator: Comfortable using Google Calendar and email Strong organizational and communication skills Professional phone etiquette Reliable and detail-oriented Benefits after hire: WA State sick pay To apply: Email: ************************************* Call: ************ Office Hours: Monday - Friday | 8:00 AM - 5:00 PM We are an equal opportunity employer, dedicated to a policy of nondiscrimination in employment on any basis including race, creed, color, religion, gender, sexual orientation, national origin, veteran status, age, disability, and any other status protected by law. American Workforce Group "Built on Relationships, Backed by Integrity" #IND4

25/26 SY SUBSTITUTE OFFICE PROFESSIONAL JobID: 6787 Substitute - Classified Date Available: UPON HIRE Additional Information: Show/Hide Current PSD Employees: Please email our team at ************************** instead of submitting an application. Puyallup School District is seeking qualified applicants with skills, abilities, and willingness to provide secretarial and clerical support to our district's schools/departments and to provide coverage for absent Office Professionals throughout the school district. Position Hours/Days: At-Will/On-call, based on the 2025-26 SY Calendar Position Rate of Pay: $23.63/hr. Essential Functions: Please see the attached Job Description Required Qualifications: * High School Graduate or equivalent - Documentation MUST be uploaded * Ability and desire to work on a constant basis - minimum 2 times a month Required Testing: * Pre-Employment District clerical testing (eSkills Assessment) Note: Selected Candidates will be contacted by the Human Resources Substitute Services Analyst to schedule the pre-employment test. Clearances: * Criminal Justice Fingerprint/Background Clearance Other Information: * This position is screened and hired by the Substitute Services Office ~ ************************** * Selected Candidates, who have passed the pre-employment district clerical test will be contacted by Human Resources and will be required to complete the Substitute Onboarding Process, which includes * Onboarding Paperwork * Substitute Online Orientation * Substitute Onboarding Appointment (Includes scanning of fingerprints Questions? Contact Human Resources Department ~ ************************

COMPANY INFORMATION: Established in 1986, ATS Automation is the leading provider of energy management services, automated control systems, critical airflow solutions, and building systems integration. We aim to be the market leader in excellence in building technologies by providing the industry's best teams, engineered solutions, service support, and products. At ATS, we custom engineer and install building automation systems to optimize buildings' mechanical and electrical systems, reduce building energy consumption, increase tenant comfort, and maximize the productivity of tenants and facilities management personnel. Headquartered in the Pacific Northwest, with 14 offices and growing across the United States, we support and manage complex building automation and controls projects across the country and abroad. We seek out candidates from diverse backgrounds who are curious and eager to learn, have excellent communication skills, and who possess an exceptional work ethic and initiative. ATS is committed to employee development and offers an extensive training program and ongoing advancement to all employees. Our company enjoys remarkable tenure and we take pride in our employees' ability to grow their career and find long-term success at ATS. JOB SUMMARY: The ATS Energy Department is experiencing rapid growth and is expanding its administrative team. We are seeking a motivated, detail-oriented, and curious individual to join us as an Administrative Assistant. In this role, you will provide vital support to our Energy Service and Construction teams, assisting with a variety of tasks including project billing, subcontractor management, and general administrative coordination. This is an excellent opportunity for someone who thrives in a dynamic environment and is eager to grow with a forward-moving organization. DUTIES AND RESPONSIBILITIES: Project Entry for Service and Construction Projects Department of Labor and Industries Intent to pay prevailing wage filing, Certified Payroll and Affidavits Contract Compliance Support Subcontract administration including the management of subcontractor paperwork to include contracts, invoices, and prevailing wage details Accounts Payable Accounts Receivables Billing of Service Energy Projects Billing of Construction Energy Projects to include lump sum progress billings and Guarantee Maximum Pricing (GMP) SKILLS AND ABILITIES: Meticulous attention to detail Critical thinking skills Communication and Interpersonal skills Time management and organizational Skills Ability to multitask and succeed in a fast work paced environment Ability to work with multiple personalities and communication styles WORK ENVIRONMENT AND PHYSICAL DEMANDS: This position is non-remote, in person, office work environment at our Renton location. Consistent typing and spending much of your time seated at a desk or computer. Small repetitive motion with mouse and keyboard are required. COMPENSATION AND BENEFITS Annual base salary ranges from $45,760-$52,000, depending on experience Additional information about our benefits POSITION TYPE AND HOURS Full-time, exempt Typical Monday - Friday working hours with flexibility as needed CREDENTIALS AND EXPERIENCE Highschool Diploma or equivalent ATS is an equal opportunity employer and we are committed to complying with all federal, state, and local laws providing equal employment opportunities. When making hiring and employment decisions, we do not discriminate based on race, color, national origin, ancestry, religion, sex, gender identity, sexual orientation, marital status, pregnancy, age, military service, military or veteran status, physical or mental disability, medical condition as defined under state and federal law, or any other legally protected category. All such discrimination is strictly prohibited. The above job description may not cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

Job DescriptionBenefits: 401(k) 401(k) matching Competitive salary Health insurance Opportunity for advancement Paid time off Vision insurance WBE Technologies LLC, a leading global supplier of technology solutions and one of the fastest growing companies in America is seeking a self starter to handle our logistics and administrative support. Come be a part of our growing team. Key Responsibilities: Logistics Coordinate transportation and logistics for DOMESTIC AND INTERNATIONAL inbound and outbound shipments Schedule customer orders and work closely with sales, warehouse, and operations teams Communicate with vendors, freight carriers, and internal teams to resolve any logistical needs Monitor inventory and assist with order tracking and delivery timelines Ensure compliance with all shipping regulations and company policies Administrative Generate and process customer invoices in coordination with the finance and sales teams Answer and route incoming phone calls and provide professional customer service Manage emails, and administrative correspondence Monitor office supplies and place orders as needed Monitor and update daily and weekly internal calendars Qualifications: Minimum 5 years of relevant experience in administration, invoicing, logistics, or transportation coordination Strong understanding of supply chain, logistics, and order fulfillment processes Proficient in Microsoft Office Suite (Excel, Outlook, Word) and ERP/CRM systems (Zoho or Rubicon ERP experience a plus) Excellent organizational skills and attention to detail Ability to work independently and collaboratively in a fast-paced environment Strong communication skills, both written and verbal Preferred Skills: Experience in a distribution or telecom-related environment Familiarity with freight carriers, LTL/FTL shipments, and drop-ship processes Working knowledge of international import and export compliance Benefits: Competitive salary based on experience Health, dental, and vision insurance Paid time off and holidays Opportunities for career growth in a dynamic industry

Under supervision, performs a variety of clerical duties in support of office, program or unit operations. This is the second level of a four-level classification series. The Administrative Specialist II differs from other levels in this classification series in that the incumbent is required to exercise a moderate degree of independent judgment in the performance of their duties. The incumbent performs technical office support tasks requiring a clear understanding and skill in applying office guidelines and work methods. MAJOR TASKS AND RESPONSIBILITIES 1. Performs reception work and provides information to internal and/or external customers/clients; maintains security and confidentiality. 2. Answers telephones, screens calls, responds to inquiries and/or refers callers to appropriate individuals and/or departments. Some employees may have to deal with sensitive and/or potentially volatile situations. 3. Opens, date stamps, sorts and distributes incoming mail and processes outgoing mail. 4. Receives, labels, logs, files and retrieves data. 5. Maintains numeric records such as inventory, logs and/or accounting files. 6. Inventories, orders, collects and distributes supplies and/or equipment 7. Types and/or word processes documents. 8. Schedules meetings and reserves conference rooms, schedules appointments and maintains calendars for supervisor and/or clients. 9. Proofreads and verifies own work. 10. Assists or orients co-workers, as assigned. 11. Identifies priority and time-sensitive materials. 12. Runs errands and works on special projects as needed. 13. Because of the Tribe's commitment to community service and the well-being of its members, each employee may be expected to perform a wide range of office and field duties from time to time. Such duties may or may not be related to their regular responsibilities EDUCATION - EXPERIENCE AND TRAINING FOR POSITION Graduation from a high school or equivalent with course work in general office practices, and two (2) years of experience in an office, administrative, or related support position is required. Some assignments may require program specific certifications at a time set by the Tribe. SPECIFIC SKILLS/KNOWLEDGE/ABILITIES REQUIRED FOR POSITION Knowledge of: general office principles and practices, operation of standard office equipment that may include typewriter, personal computer, copier, fax machines and multiline telephone, software applications relative to the position assignment, basic mathematics. Skilled in: keyboarding (speed required may vary according to position assignment), word processing (knowledge of software programs varies according to position assignment), oral and written communications, interpersonal and human relations, problem-solving, customer service - in person and via telephone (discretion, patience, etiquette, professionalism) following oral and written instructions, prioritizing workload and adapting to changes in work load demand, providing limited training, maintaining confidentiality of sensitive matters, following through on assignments as directed, initiative and accountability skills for work product or service PHYSICAL REQUIREMENTS Continuously uses vision. Frequently sits for long periods of time. Frequently talks and listens. Manual dexterity for computer work and routine paperwork. Occasionally walks and reaches with hands and arms. Occasionally lifts up to 50 lbs. Licenses or Certifications Required WA State Driver's License