Office manager/administrative assistant jobs in Augusta, ME

Job Description CORE RESPONSIBILITIES: Performs scheduling function for various meetings, including maintaining calendars, inviting/confirming attendees for meetings, booking conference rooms, ordering/picking up food when necessary and traveling to other locations as needed Provides administrative support to various Board Committees, as needed Maintains electronic filing system to allow for organized retention of and reference to important corporate records, documents and information Maintains exceptional record keeping and tracking system of Shareholder Progressions and Officer Terms Oversees and maintains inventory of office supplies and associated administrative suite/kitchen supplies Initiates IT and Facilities help desk tickets and tracks progress until resolved Collects and codes receipts and invoices for the Executive Suite Collaborates effectively with other Administrative and Executive Assistants, including providing staffing coverage, as needed Performs various other duties and projects assigned Maintains strict confidentiality in alignment with HIPAA (Health Insurance Portability and Accountability) guidelines and InterMed policies Perform other duties to support the mission, vision and values of InterMed MISSION AND VALUES: Follows InterMed's mission to provide patient-centered primary care, putting the patient first to deliver high quality, high value care. Provide the highest quality care to our patients with a level of service that exceeds their expectations. Maintain a positive attitude and always treat our patients and each other with dignity and respect. Insist on honesty and integrity from each other and our business partners. Make teamwork a core component of our relationships between physicians, staff, and patients. Embrace change to better serve our patients. Use business practices that feature individual accountability and group responsibility to ensure delivery of high value healthcare. Have fun as we carry out our mission to serve. KNOWLEDGE, SKILLS, AND ABILITIES: · Education: Associate's Degree preferred · Experience: 3 years of previous administrative experience required Executive-level administrative support experience preferred Problem solve to find solutions to barriers that may impede progress Excellent communication skills: listening, oral and written Demonstrated ability to communicate and work effectively with all levels of employees Able to handle sensitive information and maintain confidentiality Ability to prioritize, organize, and plan work independently Ability to make decisions using sound judgment Strong computer skills; Microsoft Word, Excel, Access, and PowerPoint

The Office Manager (OM) of the College of Osteopathic Medicine (COM) Academic Affairs assists the Associate Dean with the administration of the office and support for Academic Affairs unit of the UNE COM. The OM oversees the general office operations and performs a wide variety of administrative tasks for the department/program. This is a full-time, salaried position with an annual salary of $52,000-$56,000, based on experience, skills, and qualifications. About the University of New England UNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state's top provider of health professionals and home to Maine's only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts. Benefits Overview * Multiple health and dental plan options, plus vision coverage. * Up to 8% retirement plan match. * Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year. * Educational benefits: * UNE tuition waiver for employees, spouses, and domestic partners. * UNE tuition waiver for dependents of employees with 1 year of full-time service. * 50% tuition reduction if less than 1 year of full-time service. For more information about our outstanding benefits, please visit: UNE Benefits Overview Responsibilities * Serves as an administrative liaison between Office of the COM Associate Dean of Academic Affairs and students, UNE's faculty and adjunct faculty, staff, senior management as well as parents, alumni, vendors, and/or other key department constituency staff. * Manages the budgetary activity for the department and keeps the associate dean apprised: initiates and processes financial documents related to operating budgets, capital budgets, special accounts, and the like; monitors financial activity; organizes and maintains financial records; prepares related reports. * Coordinates, initiates, prepares, processes, and/or monitors various financial/administrative/operations forms, records, reports, schedules, and other documents, ensuring timely and accurate completion of documents by other department/University personnel and/or outside individuals/organizations. * Coordinates the scheduling, travel arrangement support, reimbursement and payment for visiting faculty recruited to help with the delivery of the curriculum. * Supervises the electronic posting and the manual distribution (as appropriate) of the finalized academic schedule of classes. * Supervises the printing and distribution of letters, schedules, syllabi, exams, and grade reports. * Ensures the timely availability of classrooms, other special facilities, and equipment (including AV equipment) for the delivery of the curriculum, as necessary. * Provides administrative support for the Associate Dean, including (but not limited to) managing work schedule, appointments, travel arrangements, phone calls, and written correspondence. * Manages various special projects, such as doing background research, updating various policy manuals and handbooks and archive searches. * Develops, organizes and maintains various departmental files and records, frequently involving cross filing/cross-reference systems. * Work as part of the team to manage department related events generally outside of standard business hours. * Performs other related duties as assigned. Qualifications Bachelor's degree in business or other appropriate discipline, plus three to four years of relevant administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired. * Proven supervisory skills. * Broad base of general administrative and office management knowledge and skills. * Excellent organizational skills. * Experience in overseeing, organizing and maintaining moderately complex filing and records systems. Previous experience with computerized information systems. * Excellent communication, writing and math skills. * Bookkeeping/accounting training or experience desirable. * Ability to deal effectively with a wide variety of individuals inside and outside of the University. * Ability to function independently as well as work as part of team. EEO Statement Summary Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities. COVID Vaccination Statement (PLEASE NOTE) Employees in clinical settings must meet the State of Maine's immunization requirements for clinical activity. Additional Note This position is not eligible for H-1B visa sponsorship.

Owner's Project Management firm in Boston area is looking for a Project Manager with significant experience managing corporate real estate and other office-fit out projects. Candidate's experience should include: Managing office projects, New construction and renovation/build-out, Managing multiple concurrent projects, Responsibility for projects from planning through design, construction, and occupancy, Managing at least one project with a value of at least $25 million, Involvement with energy retrofit and other projects aimed at increasing energy efficiency, and Managing projects as an employee of or a consultant to the owner of the project. Candidates should have a college degree in architecture, engineering, construction management, or business and at least 10 years of experience as a Project Manager. Strong communications skills are required.

In this role, you'll support our mission of Smiles For Everyone by overseeing daily operations, fostering a positive patient experience, and supporting the success of the team. Schedule (days/hours) Mon-Fri Responsibilities * Overseeing patient scheduling, managing collections and receivables, getting supplies and navigating other operational expenses * Keeping an eye on staff productivity and supporting the team where necessary * Managing staff trainings on patient care, equipment monitoring, maintenance duties and compliance Qualifications * At least one year of experience as an office manager in a Dental office * Experience leading a team * Knowledge of dental terminology Compensation $60,000 - $68,000 per year About Us Benefits are determined by employment status/hours worked and include paid time off ("PTO"), health, dental, vision, health savings account, telemedicine, flexible spending accounts, life insurance, disability insurance, employee discount programs, pet insurance, and a 401k plan. Smile Brands supports over 650 affiliated dental practices across 28 states all focused on a single mission of delivering Smiles For Everyone! Smiles for patients, providers, employees, and community partners. Everyone. Our growing portfolio of affiliated dental brands and practice models range from large regional brands to uniquely branded local practices. This role is associated with the affiliated dental office listed at the top of the job posting on our career site. Smile Brands Inc. and all Affiliates are Equal Opportunity Employers. We celebrate diversity and are committed to providing an inclusive workplace for all employees. We are proud to be an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, creed, gender (including gender identity and gender expression), religion, marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disability, sex (including pregnancy, childbirth, breastfeeding or related medical condition), protected hair style and texture (The CROWN Act), genetic information, sexual orientation, military and veteran status, or any other consideration made unlawful by federal, state, or local laws. If you would like to request an accommodation due to a disability, please contact us at ***********************

Job Title: Dental Office Manager Job Type: Full-Time (4 Days a Week) About Us: We are a small, family-owned dental practice focused on providing exceptional care and a positive experience for our patients. We are seeking an experienced, highly professional Dental Office Manager to join our team and help us maintain our high standards of patient care and office efficiency. Position Overview: As the Dental Office Manager, you will play a key role in overseeing the day-to-day operations of our office, ensuring smooth patient flow, managing staff, and maintaining a high level of professionalism in all interactions. You will work closely with the dentist and the rest of the team to ensure a positive, efficient, and supportive environment for both patients and staff. Key Responsibilities: • Manage front-office operations including scheduling, patient intake, and billing. • Supervise and support dental office staff, ensuring a cohesive and professional team environment. • Handle patient inquiries and concerns with excellent customer service and a professional demeanor. • Maintain patient records and ensure compliance with confidentiality and healthcare regulations. • Oversee office supplies, equipment, and inventory management. • Assist with financial operations, including managing billing and insurance claims. • Ensure the office maintains a clean, organized, and welcoming atmosphere. • Collaborate with the dentist to improve patient experience and practice efficiency. Qualifications: • 3+ years of experience in a dental office management role or similar position. • Proven ability to lead and motivate a team, patient-centered environment. • Strong organizational and multitasking skills. • Exceptional communication skills and professional demeanor. • Knowledge of dental office software and billing systems. • Ability to manage patient records and handle sensitive information with discretion. • High attention to detail and commitment to quality service. Benefits: • Competitive pay (based on experience). • Benefits to be discussed during the interview process. Why Join Us? At our family-oriented practice, we prioritize a positive work culture and a high standard of care. We value professionalism, attention to detail, and a friendly atmosphere, and we're looking for someone who shares these values. If you have a passion for dental care and are committed to maintaining a welcoming and efficient office, we would love to hear from you! How to Apply: Please submit your resume and a brief cover letter detailing your relevant experience and why you're a good fit for our team. We look forward to meeting you!

Bedford Veterinary Medical Center is a state of the art, multi-doctor hospital that offers personal, progressive, and comprehensive animal care to dogs, cats, and pocket pets in the Southern New Hampshire area. We practice the highest quality medicine while providing our pets and clients with the utmost care and compassion. Our hospital offers many services including annual wellness care, anesthesia and sedation, dentistry, internal medicine, laser therapy, in-house pharmacy, surgery, urgent/immediate care, and acupuncture. We are ready with a positive, experienced support staff and excellent clientele and well equipped with ultrasound, digital radiography, dental x-ray, and a complete in-house laboratory. At our sister hospital in Hudson, Lowell Road Veterinary Center, we offer rehabilitation services such as underwater treadmill therapy, massage therapy, laser therapy, modality exercises, and more. We aim to make sure our clients and pets experiences leave them with a comfortable feeling as if they are an extended part of Bedford Veterinary Medical Center's family! We are located in beautiful southern, New Hampshire! Tax-free New Hampshire is a fantastic place to live and offers beaches, mountains, and city life, all within a short driving distance from our location! It is a paradise for outdoor enthusiasts and is an excellent place to live and/or raise a family! To learn more about us, click ********************************** Job Description We're looking for a Veterinary Office Manager with leadership skills and hands-on veterinary technician experience! This role is perfect for someone who loves animals, enjoys leading a team, and thrives in a busy hospital setting. What you'll do: * Lead, coach, and support a team of veterinary professionals * Oversee scheduling, workflow, and hospital efficiency * Assist with staff training and development * Maintain compliance with protocols and industry standards * Collaborate with doctors and technicians to provide excellent patient care Qualifications Who we're looking for: * Veterinary technician background with a minimum of 3-4 years' experience (required) * Leadership or management experience 1-2 years (required) * Strong communication and organizational skills * Ability to foster a positive, team-oriented culture * Passion for veterinary medicine and client service Additional Information Job Type: Full-time Schedule: Every other weekend coverage. Shifts are afternoon/evening. Pay: $26-30/hr. depending on experience level, we are willing to negotiate We offer our staff: * Comprehensive Benefits (health, dental, vision, liability, 401k & 401K matching program, life & supplemental insurance, HSA, & FSA) * Employee Assistance Program * Paid Vacation and Sick Time for ALL Employees * Paid Bereavement Program * Paid Parental Leave Program * Competitive Compensation * Continuing Education Allowance (applies to licensed/registered/certified roles) * Tuition Assistance Program * Access to a CVA/CVT/CVPM Partnership through Penn Foster * Career Development Opportunities * Referral Bonus Program for most positions! * Additional Benefits May Also Be Available (i.e. Personal Pet Discounts, Holiday Pay, Uniform Allowance, Bonuses etc) * Hiring eligibility may be contingent to a candidate authorizing and completing a satisfactory background check. * Note - some benefits may only be available to or vary slightly for full time employment status vs part time status. For additional details including our full equal opportunity statement, texting/outreach communication authorization, physical requirements of the job and more, please visit ************************************************************

When you join the team at Unum, you become part of an organization committed to helping you thrive. Here, we work to provide the employee benefits and service solutions that enable employees at our client companies to thrive throughout life's moments. And this starts with ensuring that every one of our team members enjoys opportunities to succeed both professionally and personally. To enable this, we provide: Award-winning culture Inclusion and diversity as a priority Performance Based Incentive Plans Competitive benefits package that includes: Health, Vision, Dental, Short & Long-Term Disability Generous PTO (including paid time to volunteer!) Up to 9.5% 401(k) employer contribution Mental health support Career advancement opportunities Student loan repayment options Tuition reimbursement Flexible work environments *All the benefits listed above are subject to the terms of their individual Plans . And that's just the beginning… With 10,000 employees helping more than 39 million people worldwide, every role at Unum is meaningful and impacts the lives of our customers. Whether you're directly supporting a growing family, or developing online tools to help navigate a difficult loss, customers are counting on the combined talents of our entire team. Help us help others, and join Team Unum today! General Summary:Provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, proactively provide support and partnership to manager and performing routine administrative services for manager and staff. May also coordinate, train and mentor other administrative staff. Principal Duties and Responsibilities: Proactively manages their managers' time, travel, and expenses. Understands what is going on in the organization in order to anticipate needs. May also support the same for manager's direct reports. Act as liaison/represent manager with the Board, customers and others. Manages internal and external communications from and through the manager's office. Provide data and information in preparation for meetings and to keep manager apprised of business issues. May require assembling reports containing data from several sources as well as taking concepts and creating exhibits that include research and analysis for a variety of presentations to internal and external audiences. Manage special projects as assigned, could include: coordinating projects, status updates, coordinating communications, as well as SharePoint/database management. Partner with manager on preparation of annual budget planning and preparation with ongoing tracking and forecasting review, and research of issues/discrepancies. Reach out to appropriate individuals to gather information that explains variances and issues. Make recommendations for resolution of issues. May authorize payments for various expenses for department. Provides support to manager at performance management, compensation and talent planning. Manage confidential information and know when and what to provide to direct reports. Understand timeline and ensure the manager is well prepared. Serves as a resource for manager's direct reports to ensure resolution of issues and effective, efficient use of managers' time. This includes screening of phone calls, voicemail, correspondence, and other materials and requests directed to the manager's attention. Performs other duties as assigned. Job Specifications High school diploma or Associates/Bachelor's degree 6+ years of administrative assistant experience Demonstrates in-depth PC skills (Word, Excel, Power Point, and Outlook) and an overall aptitude for technology and internet research skills Excellent written/verbal communication skills and ability to clearly articulate information Ability to develop strong partnerships with all levels of internal management and staff, as well as outside customers and vendors Strong customer service skills that exhibit the highest ethical standards at all times Excellent organizational skills and ability to multi-task and handle conflicting/competing priorities with a strong attention to detail High level of interpersonal skills to handle sensitive and confidential situations with diplomacy and tact Strong presentation and analytical ability to gather data in an organized and efficient manner and produce reports or presentations Demonstrate strong judgment, problem solving and decision-making skills with the ability to juggle multiple and shifting priorities Demonstrated project management abilities #LI-LR1 #LI-Onsite ~IN1 Unum and Colonial Life are part of Unum Group, a Fortune 500 company and leading provider of employee benefits to companies worldwide. Headquartered in Chattanooga, TN, with international offices in Ireland, Poland and the UK, Unum also has significant operations in Portland, ME, and Baton Rouge, LA - plus over 35 US field offices. Colonial Life is headquartered in Columbia, SC, with over 40 field offices nationwide. Unum is an equal opportunity employer, considering all qualified applicants and employees for hiring, placement, and advancement, without regard to a person's race, color, religion, national origin, age, genetic information, military status, gender, sexual orientation, gender identity or expression, disability, or protected veteran status. The base salary range for applicants for this position is listed below. Unless actual salary is indicated above in the job description, actual pay will be based on skill, geographical location and experience. $45,600.00-$86,200.00 Additionally, Unum offers a portfolio of benefits and rewards that are competitive and comprehensive including healthcare benefits (health, vision, dental), insurance benefits (short & long-term disability), performance-based incentive plans, paid time off, and a 401(k) retirement plan with an employer match up to 5% and an additional 4.5% contribution whether you contribute to the plan or not. All benefits are subject to the terms and conditions of individual Plans. Company: Unum

Atlas Structural Systems is a manufacturer specializing in the design and manufacture of pre-engineered structural systems for commercial and residential construction projects in Eastern Canada and the US. Our integrated roof, wall, and floor systems offer proven quality and provide a great deal of benefit and value. * Provide administrative support to the manager in the areas of inventory management records, billing, and invoicing. * Assists warehouse staff with proper documentation. * Monitor inventory of stock and non-stock items and place orders. * Receive and direct incoming calls in a friendly and professional manner. * Photocopy, fax and maintain central filing systems and administration files. * Other administrative duties as assigned. * Minimum 2 years' experience in office administration is required. * Comfortable working in a fast-paced, ever-changing environment. * Excellent time management skills, high attention to detail, and well organized. * Self-motivated problem-solver with the ability to manage multiple deadlines. * Strong computer and Microsoft Office Skills. * Experience with D365 is considered an asset. * Customer Service experience is considered an asset. We Offer: * A safe work environment * Monday-Friday work week with full-time hours and indoor work * Competitive wages * 401K * Medical, Dental, and Vision Benefits * Employee Discounts * Training and career advancement opportunities

We're hiring two highly motivated and experienced Senior Administrative Associates to provide strategic and operational support to IDEXX leaders, one to join us in Westbrook (IDEXX World Headquarters) and the other in Scarborough (our Horizon Center). As a Senior Administrative Associate, you act as the primary point of contact for a key leader. You are a liaison across the leadership team and with external stakeholders. You triage and delegate critical work, manage high-stakes priorities, help ensure seamless execution across a broad portfolio of strategic, operational, and logistical initiatives to support the business, and handle additional office activities. In the role of Senior Administrative Associate: You will provide high-level administrative support to the stakeholder and their team, using professionalism, discretion, and efficiency. You will provide administrative support via calendar and meeting management, resolving scheduling conflicts, facilitating meeting logistics and technology, and preparing meeting agendas and materials. You will coordinate domestic and international travel, prepare and review expense reports, and manage Concur submissions. You will assist with presentation creation and join key meetings when appropriate to stay ahead of deliverables and identify support opportunities. You will manage projects of varying scope and complexity. You will remain knowledgeable of business unit policies. You will facilitate information flow among team members, answering questions and providing information as needed. You will be a “go to” person for a dynamic, collaborative, and fast-paced global team. What you need to succeed: Minimum 5 years of executive support experience in a corporate environment. Experience working for a Global organization preferred. Extensive experience supporting multiple high-level Executives. You will need to be a master multi-tasker with the ability to shift priorities easily and often. You will enjoy working in a fast-paced and dynamic work environment and take pride in checking items off your list. Exceptional communication skills with close attention to detail. Excellent customer service skills are imperative, starting with a can-do attitude with a focus on being positive, proactive, and providing solutions. Technical skills and knowledge of the Microsoft Office platform, as well as confidence in troubleshooting video conferencing or meeting room audio visual challenges, are strongly encouraged. You must demonstrate a high level of service and professionalism. You will be comfortable with ambiguity and confidence in making decisions in the moment when direction is limited. Location: Candidates will be required to be on site 3 days a week at our Horizon Center in Scarborough, ME or One IDEXX Drive location in Westbrook, ME. What you can expect from us: Hourly rate of $27/hr + based on experience Eligible for annual bonus Health / Dental / Vision Benefits Day-One 5% matching 401k Additional benefits including but not limited to financial support, pet insurance, mental health resources, volunteer paid days off, employee stock program, foundation donation matching, and much more Why IDEXX? We're proud of the work we do, because our work matters. An innovation leader in every industry we serve, we follow our Purpose and Guiding Principles to help pet owners worldwide keep their companion animals healthy and happy, to ensure safe drinking water for billions, and to help farmers protect livestock and poultry from diseases. We have customers in over 175 countries and a global workforce of over 10,000 talented people. So, what does that mean for you? We enrich the livelihoods of our employees with a positive and respectful work culture that embraces challenges and encourages learning and discovery. At IDEXX, you will be supported by competitive compensation, incentives, and benefits while enjoying purposeful work that drives improvement. Let's pursue what matters together. IDEXX values a diverse workforce and workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. IDEXX is an equal opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state, or federal laws. #LI-SUPPORT

Job Description At The Art Agency, we are committed to providing our customers with tailored insurance solutions backed by trust and reliability. To achieve this, we invest heavily in our employees, ensuring they receive top-tier training, professional development, and opportunities for growth. Our mission is to educate our clients, identify gaps in their coverage, and provide comprehensive protection. If youre looking for a career with a company that values its team and promotes a work-life balance, this is your opportunity. We are seeking an experienced Insurance Agency Office Manager to oversee daily operations, enhance customer service, and manage administrative tasks in a fast-paced insurance environment. This role offers a competitive salary with growth opportunities as the agency expands. Compensation includes a base salary of $50,000-60,000 based on experience. We provide continuous training, a strong lead source for sales opportunities, and a structured career pathas the agency grows, this position will lead and mentor newly hired Customer Service Representatives. If you're an organized, detail-oriented professional with a passion for leadership, apply today to join our team! Benefits Annual Base Salary Based on Experience Paid Time Off (PTO) Health Insurance Dental Insurance Vision Insurance Mon-Fri Schedule Career Growth Opportunities Weekends Off Responsibilities Manage incoming calls, emails, and office communications to ensure efficiency. Oversee policy compliance for newly issued policies, renewals, claims processing, and policy changes. Provide exceptional customer service by addressing client inquiries and resolving concerns. Track office expenses, manage bookkeeping tasks, and ensure adherence to the monthly budget. Oversee policy administration, premium collection, and commission payouts. Requirements Licensing: P&C Insurance license required. Experience: 3+ years of insurance experience Proficiency in accounting software (QuickBooks or similar) and experience with AMS360 is preferred. Strong attention to detail with experience in financial record-keeping and bookkeeping. Analytical mindset to assess financial data, generate reports, and identify discrepancies. Excellent communication skills for client interactions via phone, email, and in-person. Strong organizational skills to handle scheduling, document management, and client communications. Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

At Duprey Hospitality, we take pride in curating exceptional experiences and managing properties with a commitment to excellence. Headquartered in the heart of Concord, New Hampshire, we are a hospitality management company dedicated to elevating the standards of service and creating thriving environments for our guest and team members. Job Summary The Front Office Manager (FOM) is responsible for the guest's experience at the beginning and end of their stay by performing check-in/out and interaction with guests and the general public by phone and in person. The FOM is responsible for coordinating, verifying, and balancing all revenues daily and administering all property level accounts receivable and accounts payable functions. Essential Duties and Responsibilities Front Office Manager - Provide professional and courteous guest service at all times - Greet arriving guests - Answer telephone calls courteously and efficiently - Professionally and diplomatically handle guest complaints - Respond to inquiries regarding hotel services, guest registration, local shopping, dining, entertainment and travel directions - Facilitate direct bills - Generate, confirm, cancel and change guest reservations - Keep records of room availability and guest's accounts - Assist arriving and departing guests with luggage - Compute bills, receive payments and make change for guests - Make restaurant, transportation or entertainment reservations for guests - Promote any current hotel and franchise marketing programs - Oversee Guest Services Agents to ensure brand and hotel standards and training are maintained - Ability to work well with a diverse group of people Billing/Accounting: - Verifies revenues and tray figures on Daily Sales Report (Reconciling with pep, M3, and all systems) - Completes spreadsheets required by Corporate Office for logging/reconciliations and record keeping - Invoices and mails all direct bill and outstanding accounts- posting all received payments - Collects/Verifies cash deposits in safe from GCC bars/prepares bank deposits to include all cash/checks - Assists in preparing/providing month end reporting data for financials Additional Duties - Act as Manager on duty when scheduled - Maintain wake-up call service - Maintain office supply inventory - Post ancillary charges to guest folios (i.e. food, room, telephone) - Maintain clean and neat work and storage spaces - Assist with appropriate storage of guest property - Attend monthly department meeting - Complete projects as determined by General Manager - Assist other coworkers/departments when necessary - Assist with inventory and ordering - Participate in ongoing education and training - Other duties as assigned Requirements Essential Behavior Requirements - Customer Service: Displays a professional sense of urgency when communicating and interacting with guests, coworkers and the public in a way that exceeds the guest's wants and needs. Identifies opportunities to improve and deliver additional value to guest's experience by presenting creative solutions and innovative ideas. - Communication: Actively listens to guests, coworkers and public (viewing the situation from the guest's perspective) and works together to solve the problem through effective communication. - Problem Solving: Ability to recognize and define problems; analyze relevant information; encourage alternative solutions and plans to resolve situations; seeks additional assistance when needed. - Quality: Work “product or service” is free of errors and exceeds guests' expectations. Minimum Qualifications - Education or Experience - Education or Experience - High school diploma or GED equivalent; one to two years of related experience or training; or equivalent combination of education and experience. - Language Skills- Must have developed language skills to the point to be able to: read and comprehend instructions, safety rules and memos. Speak clearly, distinctly and with confidence using appropriate pauses, emphasis and punctuation. - Mathematical Skills - Requires mathematical development sufficient to be able to: add, subtract, multiply and divide all units of measure. - Reasoning Ability - Must have developed reasoning skills to be able to: apply common sense and understanding to carry out instructions in written, oral or diagram form. Ability to professionally deal with problems in standardized situations. Physical Requirements - Ability to pass pre-employment drug test and background check - Requires walking and standing to a significant degree, reaching, handling, lifting, talking, hearing and seeing - Lifting up to 50 lbs. maximum with frequent lifting and/or carrying or transporting of objects weighing up to 25 lbs. - Inside environmental conditions protected from weather conditions. Potential exposure to paint, solvents, cleaning chemicals and/or fumes

is an in-office position. Under the general direction of the Chief Information Security Officer, the Cybersecurity Manager is responsible for implementing, and contributing to the development of, an organization's cybersecurity strategy, implementing security measures, and ensuring compliance with relevant regulations. They lead teams, develop security policies, and respond to incidents, while also staying informed about the latest cyber threats. Required Skills and Qualifications Bachelor's degree in Computer Science, Information Security, or a related field. Demonstrable experience as a Cybersecurity Manager, or similar role, and at least 5 years in cybersecurity overall. Extensive knowledge of regional and global cybersecurity frameworks, such as NIST, ISO 27001, SOC 2, and CIS Controls. Experience in data protection and cybersecurity, including incident management, security incident response frameworks, and disaster recovery planning. Proficiency in security technologies and tools, including SIEM, firewalls, VPNs, data encryption protocols, and anti-malware solutions. Strong understanding of HIPAA, or similar data privacy regulations. Hands-on experience with vulnerability assessments, penetration testing, and ethical hacking. Strong leadership and team management skills, with experience leading cybersecurity initiatives. Solid analytical and problem-solving skills, with the ability to identify and mitigate data security risks. Excellent communication skills, with the ability to work cross-functionally with IT, clinical, legal, and business stakeholders. Preferred Skills and Qualifications Relevant certification in cybersecurity, such as CISSP, CISM, or CEH. Experience with cloud security, securing hybrid environments, and endpoint protection. Experience with regulatory compliance related to cybersecurity and data privacy laws. Knowledge of threat intelligence platforms and advanced persistent threats (APT). Familiarity with Zero Trust Architecture and its implementation. Expertise in threat modelling, risk management, and securing biomedical systems. Contributions to open-source security projects or research publications. Key Responsibilities Lead and manage cybersecurity team : This involves hiring, training, and mentoring cybersecurity professionals, as well as managing their performance. Oversee cybersecurity budgets : This includes developing, managing, and tracking budgets related to security initiatives and technologies. Conduct risk assessments : Identifying potential vulnerabilities and threats to the organization's systems and data. Implement security measures : Deploying firewalls, intrusion detection systems, and other security technologies to protect against cyber threats. Monitor and respond to security incidents : Identifying, containing, and recovering from security breaches and other cyber incidents. Ensure compliance with regulations : Staying current on relevant regulations and ensuring that the organization's security practices are compliant. Develop and maintain security policies : Creating and updating policies that govern the organization's cybersecurity practices. Work with other departments : Collaborating with other departments to ensure that cybersecurity is integrated into the organization's overall operations. Evaluate and implement appropriate security technologies : Staying current on the latest security tools and technologies and recommending them for implementation. Monitor security trends and threats : Staying informed about the latest cyber threats and adjusting the organization's security posture accordingly. Communicate cybersecurity information : Communicating cybersecurity information to both internal and external stakeholders. This includes educating employees on cybersecurity best practices and how to protect themselves from cyber threats. Provide reports to management : Providing regular reports to management on the organization's cybersecurity posture and progress. Concord Hospital is an Equal Employment Opportunity employer. It is our policy to provide equal opportunity to all employees and applicants and to prohibit any discrimination because of race, color, religion, sex, sexual orientation, gender, gender identity, national origin, age, marital status, genetic information, disability or protected veteran status. Know Your Rights: Workplace Discrimination is Illegal Applicants to and employees of this company are protected under federal law from discrimination on several bases. Follow the link above to find out more. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, you may contact Human Resources at ************. Physical and Work Requirements The physical demands and characteristics of the work environment described here are representative of those that will be encountered by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The Dictionary of Occupational Titles Material Handling Classification is SEDENTARY. The employee must regularly lift, carry or push/pull less than 10 pounds, frequently lift, carry or push/pull less than 10 pounds, and occasionally lift, carry or push/pull up to 10 pounds. While performing the duties of this Job, the employee is regularly required to sit. The employee is frequently required to hear, perform activities that require fine motor skills, and speak. The employee is occasionally required to bend, do repetitive motion, kneel, reach, squat, stand, and walk. Specific vision abilities required by this job include depth perception, far vision, near vision, and peripheral vision. The noise level in the work environment is usually quiet.

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! of Office Manager in Wells, Maine. What you'll do: The Office Manager oversees the day-to-day operations of the property administration office. This position oversees customer relations, prepares forms, manages accounts payable and receivable, manages petty cash and collections and trains other administrative staff. The Office Manager also supervises the administrative staff and building attendants. Your job will include: * Coordinate preparation of paperwork. * Serve as the first point of contact for customer-related issues, including all customer requests and complaints that need to be addressed with management or investigated during property tours using Manage America's work order system. * Manage the reception area to ensure effective internal and external telephone and mail communications. * Work closely with management to develop an integral team that effectively represents the company's quality and professionalism. * Act as a liaison between customers and management regarding property-related issues. * Prepare customer correspondence as required. * Attend and participate in training sessions as requested. * Maintain office files with current and accurate information. * Perform weekly office inspections. * Assist Property Manager with special projects and perform other duties as assigned. Experience & skills you need: * Bachelor's degree, or the equivalent combination of education and experience. * 2+ years of experience in office management. * Working knowledge of mail processes (e.g., postage machine, FedEx, UPS, etc.) * Excellent written and verbal communications skills. * Strong organizational skills and the ability to manage multiple projects simultaneously. * Basic computer literacy; proficiency with Microsoft Office Suite preferred. In return for your excellent skills and abilities, we offer a comprehensive benefits package including: medical, dental, and vision plans, a generous 401(k) employer match, and paid vacations, holidays, and sick time. We invite you to visit our web site at ********************************* for additional information regarding our exceptional resort communities. As an Equal Opportunity Employer, we welcome and thank all applicants.

Job DescriptionTransporation Company looking for a dynamic, team player, and reliable candidate to join our fast-growing transportation company. Looking for candidate That has experience in the Limousine/Chauffeured services/ Schoo Bus Transporation industry Duties are included but not limited: Must know Excell spread sheet Must know how to manage drivers Must be fast learner and willing to learn or booking/Dispatch/Tracking tools Must have sales and or cold calling experience. Bookkeeping Knowledge Must know how mange drivers and fleet folders

Contract Period: Full-time, year-round position, 40 hours/week, hourly, non-exempt, Hours 6:30 am to 3:00 pm Supervisor: Associate Head of School Qualifications: High School diploma required; Associate degree and 1 to 3 years of related experience preferred or equivalent combination of education and experience. Excellent interpersonal communication skills are required. Ability to collaborate and co-manage a fast-paced office environment is crucial. Build strong communicative relationships with stakeholders such as: School Marshal, SRO, security team, staff, administration, and external visitors. Literacy with Google apps is preferred. Telephone/computer data entry/general clerical skills are essential. DUTIES: Partner with security in Main Office operations. Greet and accommodate visitors to the Main Office. Maintain a clean, organized, and presentable office space. Manage and maintain the Main Office communication systems: Answer and/or transfer internal and external calls. Assist with answering intercom calls. Place calls on the public address system. Make school announcements on the intercom system. Program and monitor the main bell/intercom system. Sort and post incoming and outgoing mail. Maintain the postage machine. Answer or place calls using the Main Office 2-way radios. Manage and maintain the printer in the Main Office Manage and maintain Main Office files and supplies. Maintain office petty cash box. Monitor the security cameras throughout the day. Assist with the billing and collection of money for lost books. Maintain the lock distribution system for staff. Perform additional duties as assigned by the Associate Head of School.

St. Louis Child Development Center in Biddeford has a Full-Time opening for an Office Manager. Your Role: As the Office Manager, you'll oversee the daily operations of the center's front office and support various administrative functions, including: Greeting clients and answering phones with warmth and professionalism Managing client enrollment, files (paper & electronic), and authorizations Handling accounts receivable and payable Processing weekly deposits and invoices Ensuring compliance with licensing and contractual standards Collaborating with Central Services and external partners Providing general support to staff and assisting with program needs You'll play a key part in creating a welcoming environment for clients from all backgrounds and help ensure smooth program operations. Benefits: Five (5) Weeks of Earned Time in your first year Six (6) Paid Agency Holidays Comprehensive Medical Plans - choose from 3 options Dental & Vision Insurance Options 401(k) Agency Contribution Employer-Paid Life, Short-Term, and Long-Term Disability Insurance Wellness Reimbursement (up to $100/year) + coaching & wellness support Employee Assistance Program (EAP) ADP LifeMart Employee Discount Program Voluntary Accident & Critical Illness Insurance with Health Screening Benefit Bereavement Leave Pay: $15.00 - $21.46 per hour. Starting salary contingent with experience and qualifications. Schedule: Days, Monday - Friday What We're Looking For: Education: Associate's Degree or equivalent experience/training Experience: Minimum of 2 years in a responsible administrative or office role Skills: Strong computer literacy, attention to detail, excellent organizational and communication skills Traits: Dependable, mature, friendly, and supportive with a client-first mindset Physical Requirements: Ability to sit for extended periods and occasionally lift up to 15 lbs. Resumes will be accepted until the position is filled. This institution is an equal opportunity provider. Resumes will be accepted until position is filled . You may submit your cover letter and resume ( indicating the position title ) via our website (**************** or email (************************), fax **************, or mail to Human Resources Office, Catholic Charities Maine P.O. Box 10660, Portland, ME 04104. Catholic Charities Maine is a United Way and Affirmative Action/EOE/Minorities/Females/Veteran/Disabled Employer. Catholic Charities Maine participates in E-Verify. For more information on E-Verify, please go to: ***********************

Ahold Delhaize USA, a division of global food retailer Ahold Delhaize, is part of the U.S. family of brands, which includes five leading omnichannel grocery brands - Food Lion, Giant Food, The GIANT Company, Hannaford and Stop & Shop. Our associates support the brands with a wide range of services, including Finance, Legal, Sustainability, Commercial, Digital and E-commerce, Technology and more. TBD At Ahold Delhaize USA, we provide services to one of the largest portfolios of grocery companies in the nation, and we're actively seeking top talent. Our team shares a common motivation to drive change, take ownership and enable our brands to better care for their customers. We thrive on supporting great local grocery brands and their strategies. Our associates are the heartbeat of our organization. We are committed to offering a welcoming work environment where all associates can succeed and thrive. Guided by our values of courage, care, teamwork, integrity (and even a little humor), we are dedicated to being a great place to work. We believe in collaboration, curiosity, and continuous learning in all that we think, create and do. While building a culture where personal and professional growth are just as important as business growth, we invest in our people, empowering them to learn, grow and deliver at all levels of the business.

Verizon Wireless Zone in Concord and Raymond is looking for an Office Manager. Come and work in a tight-knit, high energy, team oriented atmosphere! We are looking for someone with high attention to detail and a people oriented attitude. Customer focus is our main priority every day with every customer! Must be 110% comfortable on the phone! Making phone calls is a top priority in this position. Work behind the scenes at our locally owned store and actually enjoy coming to work every day. Must be able to multitask and take initiative to get things done! Work closely with owners and management to keep the business running smoothly. Must be able to commute to Raymond and Concord New Hampshire multiple times per week, and great news this is a Monday-Friday day job, with relatively flexible hours! 20-30 hours a week $13-15/HR based on experience Desired qualifications: Call center experience Customer service experience Office experience Secretarial experience Duties include: Auditing paperwork Customer Relationship Management Business Relationship Management Monthly Scheduling Inventory and Ordering Marketing campaigns Banking and money management Filing, cleaning and organizing On boarding associates Compensation: $13.00 - $15.00 per hour Our Company In 1988 Wireless Zone opened it's first store in Wethersfield, CT. From the moment it opened, it was a model that begged to be replicated. Today we've grown to become the largest Wireless Franchise in the US. We have over 400 stores, in 28 states throughout the northeast, mid-Atlantic, south and mid-west. In addition to our franchise stores we have a growing number of corporately owned and operated locations. We sell all the latest cellular/wireless phones, GPS navigation, wireless accessories, Verizon FIOS High Speed Fiber Optic Network, Wireless Data Devices and pre-paid cellular services. Our Culture We take pride in being a first name only company and we realize that employees are the key to our continued success. Today our employees are committed to the same standards of outstanding customer service that helped to found the company. We are dedicated to being the nation's top wireless retailer by providing the best customer experience. Our Community The Wireless Zone franchise is passionate about community involvement and positively impacting the lives of others. The Wireless Zone Foundation for Giving was established in 2003 and offers grants to charitable organizations from donations by Wireless Zone franchisees, employees and friends. The grants are given to support programs and organizations dedicated to improving the communities in which we operate and live. Our Future In December 2012, the Wireless Zone franchise was acquired by GLENTEL, the largest independent multi-carrier mobile phone retailer in Canada and a leading international provider of innovative telecommunications services. This merger is expected to open exciting new possibilities for growth for our company. We are constantly in search of other business lines that would complement our current list of services and provide another source of profit for our franchise owners. Join our team today!

Located in thirteen schools, Manchester's 21st Century Program supports student learning and growth by providing academic support and enrichment/recreational activities in after school and summer programming. The program operates Monday through Friday, 2:50-5:00 in elementary schools and 2:20 to 5:20 in middle schools, from early September to the end of the school year. Program staff include teachers, paraeducators, part-time hourly and a full-time site coordinator. Staff work with and support the students in their activities and provide a safe and welcoming environment. QUALIFICATIONS: A minimum of High school degree required; college degree preferred. Experience with after school programs, working with children and in a team environment. Experience in management and supervision. Strong organizational, communication and interpersonal skills. Proficiency with technology. SPECIFIC CORE FUNCTION: To provide management and supervisory support to the site coordinator at a 21st Century Community Learning Center. RESPONSIBILITIES: Site Support Assistants may be asked to assume any of the following responsibilities: Assists the site coordinator in supervising students moving to assigned classes/clubs. Assists the site coordinator in the safe and orderly dismissal of students. Assists in recording program student attendance data. Assists in the coordination, distribution, and clean-up of daily snack. Assists in administrative tasks including organization and inventory. Assist the site coordinator in providing a safe and secure environment for after-school program participants. Manages program in the site coordinators absence. Monitors student behavior and notifies site coordinator of any problems. Reports all incidents regarding students, staff and/or any unauthorized visitors to site coordinator. Serve as a substitute for enrichment instructors as required. Meets with the site coordinator for regular staff meetings as required. Attends trainings and orientations as required. Performs other duties as required by the site coordinator. Hourly Rate: $18.00 Application Procedure: The Manchester School District uses this Applicant Tracking on-line application platform, please visit our site: ******************************* The Manchester School District's website is *************