Office manager/administrative assistant jobs in Bellingham, WA - 477 jobs

Temp to Perm 36.50 per hour 4+ years of professional services firm (administrative support) experience required 8-5 M-F Performs core administrative assistant support for local office Handles complex administrative support duties guided by firm policies and procedures Provides high level, advanced, specialized, and confidential administrative support to firm leaders, executives, and departments Applies advanced knowledge of administrative processes and systems, including the ability to generate complex reports in various software products Assists or handles training of assigned administrative team members on assigned technical duties and processes Helps to champion new processes and tools Supports various departments through standardized processing of assigned tasks using various firm systems, tools, and software which may include: Providing support to or overseeing an assigned centralized administrative support ticket(s)

A dynamic opportunity to support senior leadership and manage payroll in a fast-paced, mission-driven environment. WHY YOU'LL LOVE THIS ROLE High-Level Impact: Support an executive while ensuring accurate and timely payroll for the organization. Fast-Paced & Engaging: Every day brings variety-complex scheduling, payroll deadlines, communication, and project support. Collaborative Environment: Work closely with leadership, internal teams, and external partners. LOCATION: Woodland, WA SALARY: $26-30 per hour SCHEDULE: Full-Time,30 hrs per week, Mon-Fri 8:00 am - 5:00 pm, Temp to Hire KEY RESPONSIBILITIES Executive Support Manage the executive's calendar, email, meetings, travel, and daily priorities. Act as primary point of contact, ensuring timely communication and follow-up. Prepare and edit correspondence, reports, presentations, and meeting materials. Coordinate meetings, including agendas, logistics, and minute-taking. Maintain organized digital and physical filing systems and handle confidential information. Support executive projects and initiatives by tracking deadlines and ensuring follow-through. Payroll Processing Manage end-to-end payroll processing for employees, ensuring accuracy and compliance with company policies. Coordinate with HR and accounting teams to resolve payroll discrepancies or employee inquiries. Ensure confidentiality of all payroll and employee information. WHAT WE'RE LOOKING FOR 3+ years of experience as an Executive Assistant, Payroll Specialist, or similar administrative/payroll role. Proven experience in processing payroll and managing confidential employee information, prevailing wage experience a plus. Proficiency with Microsoft Office Suite and general office technology Experience with payroll systems PHYSICAL REQUIREMENTS: The position performs general office duties and works in a temperature-controlled environment. DIVERSITY, EQUITY, AND INCLUSION STATEMENT We are committed to fostering an inclusive workplace that welcomes diverse candidates. All qualified applicants will be considered regardless of background, identity, or status. This position is offered through the Vancouver Branch of NW Staffing Resources. When applying through nwstaffing.com, please click “Apply Here”, select the Vancouver branch, then call our office directly at 360-695-4900 to speak with a Recruiter. For more information regarding our company and employee benefits please click on the links below. About NW Staffing Resources NW Staffing Employee Benefits

Founded in 1974, Mid-American Elevator Company, Inc. is Chicago's largest independent elevator company and an industry leader. As a family-owned business, we combine the capability to handle significant construction, renovation, and maintenance projects with a personalized customer approach. With six locations, we prioritize safety, reliability, and exceptional support, ensuring all client needs are met. Our services include cost-effective elevator maintenance, service, and repair, often at rates significantly lower than original equipment manufacturers (OEMs). Mid-American's skilled mechanics and in-house engineers are equipped to handle virtually all brands and types of elevators with prompt and professional service. Role Description This is a full-time hybrid role based in Everett, WA, with the flexibility to work from home on occasion. The Assistant Manager Administrative will be responsible for overseeing administrative tasks, organizing schedules, ensuring departmental efficiency, and managing team communication. Key duties include maintaining records, coordinating meetings, assisting with project documentation, and supporting office operations. The role also involves collaborating with management to optimize workflows and ensure compliance with company policies. Qualifications Strong organizational and time management skills, attention to detail, and the ability to multitask efficiently. Proficiency in administrative duties such as scheduling, maintaining records, preparing reports, and managing correspondence. Excellent communication and interpersonal skills to facilitate teamwork and effective interaction with clients and colleagues. Familiarity with digital tools and software, including Microsoft Office Suite (Word, Excel, PowerPoint) and office management systems. Problem-solving skills and the ability to work independently while supporting managerial objectives. Experience in a leadership or supervisory role is beneficial but not required. Bachelor's degree in Business Administration, Management, or a related field is preferred, but equivalent work experience will be considered. Compensation Salary $60,000-$80,000 depending on experience

We are seeking a detail-oriented Administrative Assistant to join our construction team and provide administrative and proposal support across multiple projects. This role will assist with the preparation of bids, proposals, and prequalification packages, as well as provide day-to-day administrative support to project managers, estimators, and field leadership. To be successful in this role, you should be a self-starter with strong organizational and time-management skills, the ability to juggle multiple priorities, and a willingness to learn construction-specific processes. This position plays a key role in supporting project development and ensuring smooth daily operations. Responsibilities Prepare and organize construction bid packages, proposals, RFQs, and prequalification documents Compile and maintain company qualifications, resumes, project sheets, safety information, and certifications Assist with bid submissions, deadlines, and required documentation Prepare materials for client meetings, project interviews, and outreach efforts Maintain contractor registrations, vendor prequalification portals, and public agency rosters Set up new project files and assist with project start-up documentation Prepare budget, change order, and scope amendment correspondence Proofread and distribute reports, contracts, and project documentation Assist project managers with tracking submittals, RFIs, inspections, and close-out documents Review contracts and assist with document control Provide occasional travel coordination for project or leadership staff Assist with website updates and social media content related to company projects (based on experience) Provide general administrative support, including phones, filing, data entry, and office coordination Skills & Qualifications Excellent time-management skills with the ability to prioritize and meet deadlines Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook) Strong written communication and proofreading skills Highly organized and detail-oriented Self-starter with the ability to learn construction terminology and processes 1-3 years of administrative experience, preferably in construction, engineering, or a service-based environment Degree preferred but not required with relevant experience Familiarity with office equipment such as printers, scanners, and copiers Construction industry experience is a plus Bonus: experience with payroll, invoicing, certified payroll, or job cost reporting Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: *********************************************************************************** The pay transparency policy is available here: ******************************************************************************************** For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. ********************************************** Contents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Executive Assistant III Seattle, WA-98121 6 months Fully onsite Schedule: 40 hours. 9am-5pm Number and Type of Interviews: 1 Virtual, 1 in-person. Interviewing with HM and chief of staff. Job Description We are seeking a highly motivated and customer obsessed Executive Assistant to support the Vice President of Business Intelligence and Transaction Risk. This is an important area for us requiring strong focus and execution. The role will be responsible for a high volume of tasks including complex calendar management and scheduling, effectively prioritizing amidst a flood of information and requests ensuring appropriate level of urgency is given, monitor/track VPs meetings, priorities and emails and act as proxy when necessary, manage travel and expenses and all administrative support functions for this office. This role is also responsible for managing multiple tasks and action items (documentation, follow up and preparation) for the VP ensuring appropriate and timely action on deliverables. Qualifications: Successful candidates will possess the ability to complete a high volume of tasks and projects with little to no guidance, have impeccable attention to detail, make smart and timely decisions, and react with appropriate levels of urgency to situations and events that require quick response or turnaround. The ideal candidate will also have exceptional verbal and written communications skills, and the ability to switch gears at a moment's notice. High levels of integrity and discretion in handling confidential information is a must and a high degree of professionalism in dealing with senior professionals inside and outside the company is required. At least two years of college required, Bachelors degree preferred. This position requires 5-7 years of experience supporting senior management (VPs, Senior VPs or CEOs) and excellent PC skills, including strong working knowledge of Microsoft Office and Outlook tools. Intake call notes: 5-7 years experience. This EA will be overlooking 1 executive's Calendar, travel (domestic and international), events (catering no more than 20-50). Could be supporting 1-2 directors, expense reports (easy to learn). BACHELORS REQUIRED Candidate Requirements Degree/certification: Bachelor's Leadership Principles: none she can think of. Performance indicators: Responsive on slack and email. SLAs

24Seven is partnering with one of our Asset Management clients that is searching for a Office Administrative Assistant to join their team for an exciting new contract! This role is starting ASAP for the next 2+ weeks! Pay $28/hr! A private family office in the Bellevue/Kirkland area is seeking a highly professional Temporary Office Administrative Assistant to provide front-office and administrative coverage while the current Executive Business Partner is on vacation. This role will function as a temporary receptionist and office manager, ensuring smooth daily operations and a polished, confidential office environment. There is potential for full-time consideration based on performance and business needs. Key Responsibilities Serve as the primary front-desk point of contact, welcoming and directing guests with professionalism Manage conference room scheduling, meeting setup, and overall office readiness Open and close the office daily; ensure the office is secure and operating efficiently Provide general administrative support as needed (calendar coordination, document handling, light office tasks) Maintain office organization, supplies, and vendor coordination as required Support a small, high-trust team in a confidential, discreet environment Act as an extension of leadership by maintaining professionalism and operational continuity Qualifications 2-3 years of experience in an executive assistant, office manager, receptionist, or operations support role Experience supporting senior leaders or working in professional services, finance, or investment environments strongly preferred MUST be able to come onsite to Bellevue 8:30A-5:30P Monday-Friday If this is something you would be interested in, apply today as we are conducting interviews ASAP!

At MoodysNWC, we're looking for a proactive, adaptable, and highly organized Executive Assistant / Operations Coordinator who thrives on keeping leaders, people, processes, and priorities moving. In this role, you'll serve as a trusted partner to senior leaders while also owning key operational and administrative functions that keep our consulting business running smoothly. You'll manage the details, anticipate needs, and ensure nothing slips through the cracks in our fast-paced environment. This is a hybrid role based in Bellevue, WA, requiring a minimum of 3 in-office days per week. The Executive Assistant / Operations Coordinator will report to the HR & Operations Manager and work closely with senior leadership. What You'll Own Executive & Leadership Support You'll be a steady, proactive presence behind the scenes for senior leaders. Manage calendars, schedule meetings, and coordinate complex logistics for senior leaders Prepare meeting agendas, materials, and follow-ups for key internal meetings Attend select meetings to capture notes, decisions, and action items, and distribute summaries Support travel booking and logistics for senior leaders Anticipate leadership needs, manage shifting priorities, and follow through on assigned tasks Act as a point of coordination between leadership and internal teams Operations & Office Management You're the hub of daily operations and office logistics. Manage office supplies, mail, and IT equipment inventory Ensure new hires are fully set up before Day 1 (laptops, workspace, system access, welcome materials) Run and coordinate new hire orientation to ensure a smooth onboarding experience Coordinate conference room bookings and in-office schedules Manage the operations inbox-triage requests and route them appropriately Track recurring internal tasks and deadlines to support operational accountability Compile and share a regular report of upcoming deliverables, deadlines, and operational priorities with leadership Plan and coordinate internal events, team offsites, and client appreciation efforts Coordinate with vendors and manage basic service relationships Handle administrative tasks such as filing, document preparation, and collecting signatures Qualifications 2-3 years of experience as an Executive Assistant, Operations Coordinator, Office Manager, or in administrative/operations support Strong written and verbal communication skills Highly organized with excellent time management and follow-through Tech-savvy and a fast learner; proficient in Microsoft Office and Google Workspace Professional judgment and discretion in handling confidential information Bonus: Experience working in consulting, professional services, or startup environments About Us Moodys NWC is a result-driven management consulting firm headquartered in the Seattle metropolitan area. We specialize in best-fit consulting based on client needs, with a focus on all aspects of digital product management. We have an active role that we are looking to assist our premier client with and are looking for an experienced consultant with the right set of values. For us, personality fit is paramount. We are looking for self-starters who are experienced but flexible in their approach and have a customer-focused outlook. Our consultants go above and beyond, focus on the end goal, and do what it takes to deliver the desired results. If you are someone who fits the above job description, then please look at the specific opportunity and let us know why you are a good fit for Moodys NWC. Our compensation reflects the cost of labor across several US geographic markets. The salary for this position ranges from $60000/year in our lowest geographic market up to $75000/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Other forms of compensation are offered in the form of medical, vision, and dental benefits. Moodys NWC believes in a culture of diversity, acceptance, and belonging. We are committed to being an equal opportunity employer and hiring without discrimination, including based on race, color, creed, national origin, sex, marital status, age, sexual orientation, gender identity, disability, medical status, or veteran status. Moodys NWC complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please submit a contact form here: *********************************

Arrive Home is a small, dynamic, and growing general contracting company specializing in maintenance, repairs, unit turns, small construction projects, preventative maintenance plans, and professional cleaning services in the Greater Seattle area. Position Summary: The Project Assistant is a key role in the growth of the company, providing essential support to the Operations Manager, Principal Founder, and field teams. This role is designed to help deliver outstanding customer service, ensure efficient scheduling, support field operations, and maintain smooth internal workflows. This position is primarily onsite at various locations throughout Seattle, Bellevue, and surrounding areas, with occasional opportunities to work from home. Arrive Home offers competitive pay and benefits, a strong teamwork culture, mentorship, and opportunities for advancement. Arrive Home, LLC is an Equal Opportunity Employer (EOE). Core Job Responsibilities Include, But Are Not Limited To: Customer Service & Operations Act as support contact for customers and assist with incoming service requests. Communicate with clients to confirm appointments and provide scheduling updates. Provide service quotes and follow-up communication regarding services and next steps. Assist in coordinating and scheduling maintenance, repairs, unit turns, and cleaning appointments. Dispatch field team members to jobs and adjust schedules as needed. Communicate with field staff to ensure smooth execution, updates, and completion of appointments. Maintain and update the client database and scheduling software. Document work performed and track updates in the internal management system. Assist in managing and updating work orders. Help monitor daily operational performance to ensure timely completion of tasks. Travel to Seattle, Bellevue, and nearby areas as part of regular job duties. Provide support to field team by picking up materials, paint, and supplies from local stores when needed. Reliable personal transportation is required. Assist with quality control (QC) of appointments when possible, helping ensure appointments are completed properly and processes are followed. Administrative & Accounting Support Perform general administrative duties including filing, data entry, document management, and answering phone calls. Prepare reports and summaries for internal meetings. Track completed work orders to verify accurate billing. Assist in creating and sending invoices upon job completion. Monitor outstanding payments and follow up with customers whose invoices are approaching or exceeding 30 days. Marketing/Branding Support Assist in implementing marketing and content strategies. Help identify potential new customers and community opportunities. Participate in creating marketing collateral and social media content. Support efforts to strengthen brand awareness and business visibility. Required Qualifications: Previous experience in administrative support, project coordination, scheduling, or customer service; experience in construction, maintenance, or related fields is a plus. Strong organizational skills with exceptional attention to detail. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite, Google Workspace, and scheduling/project management tools. Ability to work independently and as part of a team. Comfortable working in a fast-paced and often changing environment; able to pivot quickly. Positive attitude, eagerness to learn, and strong problem-solving abilities. Reliable transportation and ability to travel to job sites and supply stores in Seattle, Bellevue, and surrounding areas is required. Spanish or Portuguese fluency is a plus. Job Information: Full time, salary $52,000 - $58,000, annually (DOE) College graduates with like-kind degrees encouraged to apply Onsite in downtown Seattle or downtown Bellevue Reports to Operations Manager Must be able to drive and have reliable transportation Benefits: Gain valuable hands-on experience in a supportive environment Medical/Dental/Vision (Premera Blue Cross/Blue Shield) - 100% premium paid by employer after 60 days of employment 2 weeks paid vacation, annually 1 hour of sick/safe time for 40 hours worked, annual Most Federal Holidays observed Application Process: To apply, please submit your resume and a brief cover letter outlining your interest and relevant skills to Samantha Askegard (*************************).

Stewart Mechanical is seeking qualified applicants to fill the position of Office and Accounting Manager. This job requires a talented individual with experience in Finance-book keeping, AP/AR, HR, and benefits. Work with ownership to develop budgets and operating goals Manage the companies finance operations while overseeing AP/AR and payroll Preparing financial statements Quarterly and year end preparation Working with all departments to ensure a seamless flow of pertinent information to and from accounting Supervise office staff on all required administrative duties Responsible for HR functions Work with Hiring managers to onboard new employees Maintain employee timelines, eligibilities, benefits Work closely with contracted benefit managers to ensure provided benefits are clearly understood Experience / abilities required: Accounting or book keeping Understanding of Job costing, estimates, WIP Software and programs like Computerease, Microsoft excel, word, outlook Willingness to learn and take classes if required Strong communication skills, organizational skills

Job Description If you have experience in the insurance industry, Allstate - Rob Scarpaci invites you to apply for this position. We challenge you to strive to meet your potential and are looking for someone who has the ambition to thrive. We are a successful insurance agency that is looking to expand their insurance sales team. If you are an energetic professional interested in helping our business grow through outstanding customer experience and insurance sales-driven conversation, then apply today. Benefits Annual Base Salary + Commission + Bonus Opportunities Paid Time Off (PTO) Mon-Fri Schedule Responsibilities Develop ongoing networking relationships with Real Estate Agents, Mortgage Lenders, Title Companies, Auto Dealers, etc. Meet new business production goals and objectives as established. Develop insurance quotes, makes sales presentations, and closes sales. Process customer policy change requests. Provide exceptional customer service. Be outstanding at relationship building. Maintain client relationships with follow up phone calls. Requirements Possess an upbeat, positive and enthusiastic attitude. Be a great self-starter with a sense of urgency. Excellent Communication/interpersonal skills. Confident, self-starter who works well independently. Property & Casualty insurance license is required. Strong work ethic and leadership skills. Successful sales background.

Job Description This is a hybrid role, with the expectation of 3 days per week in-person at our Seattle office, located at 1201 2nd Ave, Ste 1950, Seattle, WA 98101 About Us: Pacvue is the leading software suite for eCommerce advertising, sales, and intelligence. We help some of the world's largest brands grow their business on Amazon, Walmart, Instacart, and other marketplaces and work with sellers and agencies of all sizes to help them compete in the constantly changing world of online retail. Our mission is to empower teams to win in the future of eCommerce, and we do it by building first-to-market technology, solving complex problems with our customers, and bringing expertise, collaboration, and innovation to our work every single day. Why work at Pacvue? Be on the cutting edge - Pacvue is transforming the way brands and sellers win online. Our product uses machine learning, artificial intelligence, and data to make intelligent decisions and recommendations. Have fun - we have an energetic and passionate team with a joint mission to win and help our brands and sellers succeed. Learn - from the best! Our team is full of talented people who want to help you learn, grow - providing you with mentorship, the industry's best practices and thought leadership. Grow fast - the eCommerce industry has grown fast in the past 2-3 years. Pacvue has grown even faster than most high-tech companies in the market. About the role: Pacvue is seeking a C-level Executive Assistant and Office Manager for our fast growing Seattle location. The AE needs to be experienced in supporting top level executives with day-to-day administrative support and calendar management. Additionally, this role will be responsible for all aspects of office management including on prem support, ordering supplies, maintaining kitchen, supporting in person events and meetings as well as employee experience activities Our EA needs to be self-directed and be able to think on behalf of an executive, especially when thinking through details related to travel, business meetings, conferences and events. Quick responsiveness, attention to details and strong communications skills are essential. Responsibilities: You will support 3 Senior Leaders and will be responsible for in person support of the Seattle office as well: EA responsibilities: Calendar Management - Scheduling meetings, small in-office/on-site gatherings, weekly 1:1 check-ins. These calendars are ever-changing and often will need to navigate multiple time zones. Most meetings are on zoom, but occasionally, there is a need to manage in-person logistics. Travel - Assist in planning business trips, often requiring international travel. Planning includes air, transportation, lodging, scheduling business meetings, visa submissions, meals, etc. Travel may also include coordination with local events or conferences. Expenses - Submit expenses from internal meetings, travel, conferences, meals, etc. using our internal expense management system. Internal Coordination - work closely with the internal admins to ensure excellent flow of communication and information so that the team is well aligned and works in a collaborative manner. Meeting management - As needed, help organize, send invites, track responses, gather materials, decks for internal and external meetings. Ensure zoom links and presentations are submitted prior to the meeting and that presenters are prepared. Order supplies and business cards as requested. Office Management Responsibilities Event/Meeting Coordination - manage the organization, agenda, materials, and all logistics related to events. May include customer/partner meetings, board meetings and executive offsites. On-site support - ensure employees have key card access, seating, tech set-up (with the support of the IT team). Order supplies and receive packages. Maintain an orderly work area and kitchen Employee Experience - curate in office get-togethers, happy hours, volunteering & community events. Skills & Qualifications: Experience supporting C-level executives in a fast-paced, ever-changing environment Highly autonomous, but a team player willing to collaborate with the EA staff as well as across the company with key contacts Takes the initiative and is extremely customer focused and organized Comfortable navigating complicated calendars, international and US time zones Able to make decisions and execute flawlessly Quick learner with new technology and comfortable adapting to different systems. Our team uses Outlook, Zoom, and Slack Strong project management and communication skills Benefits: Flexible Paid Time Off Paid Holidays and Floating Holidays Medical, Dental, Vision, FSA/HSA, Life Insurance and Pet Insurance 401k with Employer Match Take up to 2 Days of Paid Time Off to Volunteer with a 501c Organization Paid Parental Leave The annual base salary range for this position is $105,000-$120,000. The actual salary will vary depending on the applicant's experience, skills, and abilities as well as internal equity and market data for their location. This position is also eligible for an additional annual bonus compensation through one of Pacvue's highly attractive incentive plans, full details will be provided during the recruitment process. #LI-REMOTE Pacvue is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability.

Description This is a hybrid role, with the expectation of 3 days per week in-person at our Seattle office, located at 1201 2nd Ave, Ste 1950, Seattle, WA 98101 About Us: Pacvue is the leading software suite for eCommerce advertising, sales, and intelligence. We help some of the world's largest brands grow their business on Amazon, Walmart, Instacart, and other marketplaces and work with sellers and agencies of all sizes to help them compete in the constantly changing world of online retail. Our mission is to empower teams to win in the future of eCommerce, and we do it by building first-to-market technology, solving complex problems with our customers, and bringing expertise, collaboration, and innovation to our work every single day. Why work at Pacvue? * Be on the cutting edge - Pacvue is transforming the way brands and sellers win online. Our product uses machine learning, artificial intelligence, and data to make intelligent decisions and recommendations. * Have fun - we have an energetic and passionate team with a joint mission to win and help our brands and sellers succeed. * Learn - from the best! Our team is full of talented people who want to help you learn, grow - providing you with mentorship, the industry's best practices and thought leadership. * Grow fast - the eCommerce industry has grown fast in the past 2-3 years. Pacvue has grown even faster than most high-tech companies in the market. About the role: Pacvue is seeking a C-level Executive Assistant and Office Manager for our fast growing Seattle location. The AE needs to be experienced in supporting top level executives with day-to-day administrative support and calendar management. Additionally, this role will be responsible for all aspects of office management including on prem support, ordering supplies, maintaining kitchen, supporting in person events and meetings as well as employee experience activities Our EA needs to be self-directed and be able to think on behalf of an executive, especially when thinking through details related to travel, business meetings, conferences and events. Quick responsiveness, attention to details and strong communications skills are essential. Responsibilities: You will support 3 Senior Leaders and will be responsible for in person support of the Seattle office as well: EA responsibilities: * Calendar Management - Scheduling meetings, small in-office/on-site gatherings, weekly 1:1 check-ins. These calendars are ever-changing and often will need to navigate multiple time zones. Most meetings are on zoom, but occasionally, there is a need to manage in-person logistics. * Travel - Assist in planning business trips, often requiring international travel. Planning includes air, transportation, lodging, scheduling business meetings, visa submissions, meals, etc. Travel may also include coordination with local events or conferences. * Expenses - Submit expenses from internal meetings, travel, conferences, meals, etc. using our internal expense management system. * Internal Coordination - work closely with the internal admins to ensure excellent flow of communication and information so that the team is well aligned and works in a collaborative manner. * Meeting management - As needed, help organize, send invites, track responses, gather materials, decks for internal and external meetings. Ensure zoom links and presentations are submitted prior to the meeting and that presenters are prepared. Order supplies and business cards as requested. Office Management Responsibilities * Event/Meeting Coordination - manage the organization, agenda, materials, and all logistics related to events. May include customer/partner meetings, board meetings and executive offsites. * On-site support - ensure employees have key card access, seating, tech set-up (with the support of the IT team). Order supplies and receive packages. Maintain an orderly work area and kitchen * Employee Experience - curate in office get-togethers, happy hours, volunteering & community events. Skills & Qualifications: * Experience supporting C-level executives in a fast-paced, ever-changing environment * Highly autonomous, but a team player willing to collaborate with the EA staff as well as across the company with key contacts * Takes the initiative and is extremely customer focused and organized * Comfortable navigating complicated calendars, international and US time zones * Able to make decisions and execute flawlessly * Quick learner with new technology and comfortable adapting to different systems. Our team uses Outlook, Zoom, and Slack * Strong project management and communication skills Benefits: * Flexible Paid Time Off * Paid Holidays and Floating Holidays * Medical, Dental, Vision, FSA/HSA, Life Insurance and Pet Insurance * 401k with Employer Match * Take up to 2 Days of Paid Time Off to Volunteer with a 501c Organization * Paid Parental Leave The annual base salary range for this position is $105,000-$120,000. The actual salary will vary depending on the applicant's experience, skills, and abilities as well as internal equity and market data for their location. This position is also eligible for an additional annual bonus compensation through one of Pacvue's highly attractive incentive plans, full details will be provided during the recruitment process. #LI-REMOTE Pacvue is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability. Salary105,000.00 - 120,000.00 Annual Listing Type Jobs Categories Clerical/Administrative | Management | Office Position Type Full Time Salary Min 105000.00 Salary Max 120000.00 Salary Type /yr.

Job DescriptionYakima Valley Dentistry is seeking a highly motivated and organized Dental Office Manager!If you are someone who is detail-oriented, experience in the dental industry, ability to oversee day to day office operations, look no further. Yakima Valley Dentistry is seeking an experienced and motivated Dental Office Manager to lead the daily operations of our dental practice. The ideal candidate is organized, confident, team-oriented, and experienced in managing both the business and people side of a dental office. This role is critical to ensuring exceptional patient experiences, smooth workflows, and strong financial performance.Responsibilities (some but not all) Oversee day-to-day office operations and ensure efficient workflows Manage and support front office and clinical team members Handle scheduling, staffing, onboarding, and performance management Oversee billing, insurance verification, claims, and collections Monitor production, collections, and monthly goals Ensure compliance with OSHA, HIPAA, and state regulations Address patient concerns and maintain a high level of customer service Collaborate with the dentist/ownership on business growth and strategy Maintain office systems, policies, and procedures Qualifications Minimum 2-3 years of dental office management experience (required) Strong knowledge of dental insurance, billing, and collections Experience with dental software (Eaglesoft) Proven leadership and team management skills Excellent communication and problem-solving abilities Strong organizational and multitasking skills Preferred Qualifications Experience meeting production and collection goals Familiarity with financial reporting and forecasting Compensation & Benefits Competitive pay based on experience Bonus opportunities tied to office performance Paid time off and holidays Health benefits Supportive leadership and positive team culture Why Should you Join Us?!We are a patient-centered practice that values teamwork, accountability, and professional growth. This is an excellent opportunity for a strong dental leader who wants to make a meaningful impact and grow with a practice long-term, all while having fun along the way! Come join our family!Meet our team!**********************************

SALARY: $24.60 to $29.96, per hour DOE REPORTS TO: Dental Director Basic Functions: This is a Non-Exempt position. The Dental Office Manager for the Colville Tribal Healthcare Authority is the principal individual responsible for the efficient management of the dental office team at their assigned location. The incumbent will be responsible for ensuring a smooth, positive and patient focused environment by working positively and supportively with all departments, providing timely, thorough, and accurate organizational information. The Dental Office Manager will perform their job duties in a professional manner while assuring that all the needs of the staff and patients are met - with a pleasant demeanor. Qualifications MINIMUM QUALIFICATIONS: Education and Training: Requires an AA degree. Requires 3 (three) years of experience. Other combinations of higher education and extended experience may substitute for the degree when it demonstrates the ability to fulfill the requirements of the position. Requires HIPAA and Privacy training and Basic Life Support Certificate within 90 days of employment. Requires Blood borne pathogen training annually. Valid Washington State Driver's License is required and must be insurable. Knowledge, Skills, and Abilities: Requires ability to understand, speak, communicate and read the English language. Requires strong organizational and time management abilities. Ability to utilize RPMS and EHR proficiently. Requires ability to utilize a multi-line telephone with good telephone etiquette. Must be proficiency in MS Office (Word, Excel, Outlook, PowerPoint). Ability to handle sensitive information with discretion and maintain confidentiality. Requires well-developed human relation skills to convey technical concepts to others, to deal with sensitive and confidential information, to give instructions and training, and to facilitate training and discussions in individual and group settings. Ability to communicate technical information and to interact with a wide variety of groups and individuals inside and outside the organization. Ability to plan, organize, and prioritize work processes in a high-volume environment in order to meet deadlines and to comply with goals and objectives. Ability to analyze data from multiple information ports by comparing and contrasting data to draw a conclusion or to identify trends. Ability to communicate professionally in written, verbal, and non-verbal format while portraying a friendly tone, word choice, and body language. Note: Pursuant to Tribal Policy, if this position is safety sensitive it is subject to pre-employment drug testing. In addition, this position is subject to reasonable suspicion and post-accident drug testing. TRIBAL MEMBER AND INDIAN PREFERENCE WILL APPLY; PREFERENCE WILL ALSO BE GIVEN TO HONORABLY DISCHARGED VETERANS WHO ARE MINIMALLY QUALIFIED. If required of this position, you must possess and maintain a valid Washington State driver's license and be eligible for the Tribes' Vehicle Insurance. In addition, this position may be subject to pre-employment background clearances. If applicable, these clearances must be maintained throughout employment.

About the role: This position provides comprehensive administrative and operational support to the CEO, ensuring seamless coordination of executive activities and office functions. The role involves managing high-level meetings, handling sensitive projects, and overseeing office logistics. Success in this position requires exceptional organizational skills, discretion, and the ability to interact effectively with senior stakeholders. Key Responsibilities: Executive Support & Governance Coordination - Serve as the primary point of contact between the CEO and board members, internal teams, and external partners. - Manage complex scheduling, including domestic and international travel arrangements. - Organize and execute meetings for governing bodies and committees, ensuring all logistics from agendas to seating plans are handled professionally. - Prepare and format presentations, reports, and meeting materials. - Maintain accurate records of board membership and manage access to secure online resources. - Facilitate virtual and in-person meetings, including sending invitations and managing participant lists. Special Assignments - Conduct research and prepare detailed reports for confidential projects. - Coordinate executive-level recruitment processes, including candidate screening and interview scheduling. - Collaborate with finance leadership to support administrative aspects of financial Operations. Office Management - Maintain inventory of office and kitchen supplies, ensuring readiness for meetings and events. - Organize on-site gatherings, staff lunches, and social activities, including vendor coordination and post-event cleanup. - Act as liaison with building management and oversee maintenance contracts. - Manage expense reporting and vendor invoicing, including corporate credit card reconciliation. - Handle procurement of gifts for staff milestones and special occasions. Qualifications : Experience - Minimum of 7 years supporting senior executives in a corporate or association environment. - Proven ability to plan and execute high-profile meetings and events. Skills & Competencies - Advanced proficiency in Microsoft Office Suite (especially PowerPoint); familiarity with virtual meeting platforms. - Strong written and verbal communication skills with meticulous attention to detail. - Ability to prioritize multiple tasks, adapt to changing circumstances, and act decisively when needed. - High level of discretion and professionalism when handling confidential information. - Strong organizational and time-management abilities. - Willingness to travel as required, including occasional international trips. Technical Tools - Microsoft Office Suite, Adobe Creative Suite, and virtual collaboration platforms (Teams, Zoom, etc.). - Knowledge of event management tools is a plus. Physical & Work Environment Requirements - Ability to operate standard office equipment and lift up to 25 pounds. - Must be able to travel for conferences and industry events as needed. - Occasional in-office presence required on remote workdays if requested. Package Details

If you want to further your career with an incredible team centered dental office, then look no further! Our practice is seeking a top-notch, high energy Dental Office Manager to join our team. Our goal is to provide quality patient care and helping patients to enjoy their dental experience. That's where you come in! We need a manager who can: • Answer phones, schedule efficiently, and create and present treatment plans • Work with insurances and provide financial arrangements for increased case acceptance • Maintain a friendly, warm and clean environment for patients and their families • Lead, motivate and supervise the team • Assist in dental team development • Maintain office flow, punctuality and productivity We offer: • Competitive Pay • Paid Time Off (PTO) and Paid Holidays Please send your resume today for immediate review. We look forward to hearing from you!

Job Description Dental Office Manager - Join us. Where your smile truly matters! At Ideal Dental, we're on a mission to revolutionize dental care-and we want you to be part of the journey! As one of North America's fastest-growing dental groups, we're driven by our vision to provide exceptional, comprehensive dental services all under one roof. Established in 2008, we're proud to be clinician-founded and clinician-led, with a focus on patient-centered care and an unwavering commitment to innovation and growth. Job Summary: A Dental Office Manager is responsible for overseeing all day-to-day operations of the dental office to ensure smooth and efficient functioning. This includes managing patient service issues to guarantee high levels of guest satisfaction, fostering office morale to promote a positive company culture, and creating staff schedules. The Dental Office Manager is expected to complete daily and monthly reports and take on additional responsibilities as required to support the office's needs. Every day, you'll help create beautiful smiles and contribute to the health and well-being of the community. Responsibilities · Oversee Daily Operations: Ensure the dental office runs smoothly by managing all day-to-day activities, from patient flow to team coordination. · Deliver Exceptional Patient Service: Address and resolve patient service issues with professionalism and care, ensuring every guest leaves with a positive experience. · Develop and Manage Team: Lead, mentor, and support the dental team, providing opportunities for professional development while ensuring the team works collaboratively to achieve office goals. · Foster Team Morale: Build and maintain a supportive, engaging work environment that aligns with our company culture and inspires the team to excel. · Staff Scheduling: Create and manage efficient staff schedules, balancing office needs with team availability to ensure optimal coverage and productivity. · Audit Patient Accounts: Review and verify patient accounts for accuracy, ensuring all billing and records are in top shape. · Guide Treatment Plans: Present treatment options clearly and compassionately, assisting patients in overcoming financial barriers and helping them make informed decisions. · Track Office Performance: Complete daily and monthly reports, analyzing key metrics to help drive office efficiency and growth. · Support Office Needs: Take on additional duties as required, contributing to the overall success of the office in various capacities. · Travel for DeNovo Offices: Be flexible and open to traveling to newly acquired DeNovo offices as needed to support their integration and ensure seamless operations. What do you need to have to be a part of our team? A minimum of 2 years of management experience, with dental experience preferred to bring expertise to the role. A high school diploma or equivalent. A welcoming smile and a positive attitude that creates a friendly and inviting atmosphere for both patients and staff. Strong communication and customer service skills to ensure effective interaction with patients and team members. Proven leadership abilities, with a talent for leading by example and motivating the team to succeed. A natural desire and ability to connect with and serve guests, ensuring they feel valued and well cared for. Excellent multi-tasking skills, with the ability to stay organized and focused while working in a fast-paced environment. DeNovo Offices: New or acquired offices may require travel. Why You'll Love It Here: At Ideal Dental, we're committed to helping you grow professionally, providing you with opportunities to expand your skills, work with cutting-edge technology, and make a lasting impact on your patients. If you're passionate about dental care, thrive in a dynamic, supportive environment, and want to be part of a team that values both excellence and compassion, this is the place for you. · MONTHLY BONUS POTENTIAL Medical insurance. Discounted dental benefits for the employee, their spouse, and dependent children. Paid holidays. Paid Time Off (PTO). 401K. Employee scholarship program. At Ideal Dental, we're dedicated to putting smiles on the faces of our guests and our team. We foster a supportive, positive environment where every team member can thrive, grow, and enjoy their work. Join us and be part of a culture where your smile truly matters.

Join Our Team as an Operation Manager! Do you love working with kids and teens? Are you passionate about making dental visits fun and stress-free? If so, we want YOU to be part of our team at Harbor Kids Dental and Family Orthodontics in Aberdeen! At Harbor Kids Dental and Family, we create smiles that last a lifetime by making every visit a Kidsperience! We re on the lookout for a reliable, energetic, and compassionate Operations Manager who thrives in a team-oriented environment and is committed to providing outstanding care to our kiddos and their caregivers. Why Join Us? Make a Difference: Be a part of a team that helps kiddos develop lifelong healthy habits. Supportive & Fun Team: Work in an environment where teamwork, positivity, and making a difference are at the heart of what we do. Competitive Pay & Perks: Enjoy a flexible schedule, full-time hours, and a benefits package that includes: Medical, Dental & Vision Insurance 401K Paid Time Off & Holiday Pay Bonus Opportunities Company-Paid Continuing Education Referral Bonus Program Who We re Looking For: Someone who loves working with kids and creating a positive experience. A dependable, detail-oriented team player with a strong work ethic. A difference-maker who is eager to learn and grow. Requirements: Minimum of 3-5 years of management experience is required. A minimum of 3 years dental experience required. Working knowledge of clinical operations. Proficiency in dental software (Denticon highly preferred) and Microsoft office required. Payroll processing experience is a plus! Exceptional organization skills! A Typical Day as an Operations Manager: Managing the operations workflow daily, weekly, and monthly Ensure office is scheduled with confirmed patience Maintaining appropriate staffing levels Ensuring smooth patient flow and maintaining a kid-friendly environment. Develop, coach, and inspire other team members to grow Schedule: 8+-hour shifts Occasional Saturday work Occasional travel to surrounding offices as needed Daytime hours No nights! Availability to respond to patient issues outside normal work hours (within reason) Some Saturday work as needed Be Part of Something Bigger! Lone Peak Dental Group is a leading pediatric specialty Dental Support Organization (DSO) with over 76 offices across 15 states. Founded in 2003, we are committed to serving underserved communities and ensuring all children receive the dental care they deserve. Our mission, Creating healthy habits that last a lifetime, is at the heart of everything we do. YOU are the key to creating a welcoming, engaging, and exceptional experience for every kiddo. If you re ready to bring smiles and make a lasting impact, we can t wait to meet you! Apply today and become a Difference Maker! Lone Peak Dental Group is proud to be an equal-opportunity employer and an E-Verify employer.

Job DescriptionAre you a service-oriented professional with a friendly, flexible, and positive attitude, and a passion for contributing to a productive work environment? DAHLIN is seeking a highly organized and proactive Brand Experience / Office Manager to join our Bellevue, WA office. This role oversees office operations and supports firm leadership to foster a brand-centric culture that delivers exceptional experiences for clients, employees, and visitors. As part of the Operations Team, you will collaborate closely with administrative staff, Marketing, HR, IT, Accounting, and technical leadership firmwide. This role requires team members to work in the office 5 days per week, Monday-Friday. Interested? If so, please read through this entire posting and follow instructions to apply. Please note - your attention to this is an important part of how we evaluate our candidates. WHAT YOU WILL DO: Client Experience Support local Principals/Directors with client development, including identifying new leads and tracking opportunities in the CRM. Assist leadership in client outreach and relationship-building using tools like LinkedIn and IMS. Help implement client engagement plans and maintain empathy maps created with Marketing. Schedule and prepare client meetings; occasionally attend networking or client events. Employee Experience Coordinate with Principals/Directors and project managers on commitments and responsibilities. Manage travel arrangements, expense reports, and administrative support with attention to detail. Partner with HR on interviews, onboarding, staff reviews, and employee separations. Welcome new employees, set up workstations, and prepare welcome packages. Organize office events with the firm's events team and provide backup administrative support as needed. User Experience Greet visitors and ensure a welcoming office environment (M-F, 8:00 am - 5:00 pm). Coordinate meetings, conference calls, and events, including room setup and refreshments. Maintain a professional office environment aligned with DAHLIN's brand standards. Process incoming/outgoing mail and track office/kitchen supplies. Serve as primary contact for property management issues, including maintenance and repairs. WHAT YOU WILL BRING: Professional demeanor and ability to positively represent DAHLIN. Advanced proficiency in Microsoft Office; experience with Vantagepoint or CRM software a plus. Excellent written and verbal communication, organizational, and problem-solving skills. Strong leadership and interpersonal skills; able to build and maintain effective relationships. High attention to detail, initiative, and ability to manage tasks from start to finish. Demonstrated integrity and ability to handle confidential matters discreetly. Experience with office equipment operation and maintenance. YOUR QUALIFICATIONS: Bachelor's degree with 5+ years of relevant experience, or equivalent combination of education and experience. Prior experience supporting executives in mid- to large-sized companies. Experience in creative or professional services environments supporting multiple leaders. Architecture, Engineering, or Construction firm experience is a plus. Commitment to professional growth. Must be legally authorized to work for any employer in the United States without any restrictions. Please note that visa sponsorship is not offered for this position. We offer a competitive compensation package based on experience and qualifications. Excellent benefits include medical, dental, and vision coverage. We also offer the opportunity to participate in a pre-tax Flexible Spending plan, Employee Stock Ownership Plan, and 401k. Salary range: $ 75,000 to $82,500 depending on qualifications. Placement within this pay range will be determined by factors such as education, qualifications, project complexity and/or experience. The maximum is reserved for candidates who currently meet all job requirements. We believe in the importance of pay equity and consider internal equity of our current team members as part of any final offer. DAHLIN is a diverse, award-winning architecture, planning, and interiors firm practice with offices located throughout the Western United States. We offer more than 45 years of experience building communities where we live and work, driven by the vision of creating places that promote human fulfillment and well-being. This same Passion for Place starts with our own working environment - a positive community where people thrive. Please visit our website (******************** to learn more. Please Note… Including a link to an online portfolio is a huge plus! We regret that due to the large volume of inquiries, we are unable to accept phone calls regarding the status of applications. We'll be sure to contact you if we need more information. Apply now! #LI-Hybrid As an Equal Opportunity Employer, we are committed to welcoming and supporting a diverse community of professionals. As such, women and people of color are especially encouraged to apply. Our firm participates in E-Verify. DAHLIN is committed to integrity in hiring. Please click here for an important notice on Recruitment Fraud. DAHLIN values your privacy. Please click here for additional information. We do not accept resumes from recruiters, placement agencies, or other staffing vendors who have not signed an agreement with us. Unsolicited resumes will be ineligible for referral fees. Powered by JazzHR 9iQaYYfYQV