Office manager/administrative assistant jobs in Bismarck, ND

Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work! As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are extremely pivotal to the success of a well-run, efficient, productive and happy team. In this role, you are a jack of all trades! Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your executives' complex schedules through prioritization and organization. You will handle travel arrangements, create expense reports, and disseminate information. Your communication will be personable while still getting your point across. As team ambassador, you are proficient in writing and proof-reading with impeccable grammar and composition. **Responsibilities** : + Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes + Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences + Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems + Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events) + Prepare professional business communication documents including memos, letters, and emails + Build and maintain good business relationships with executives and administrative staff across the organizations + Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events + Promote a fun and team-oriented work environment At Capital One, you will find an environment that inspires a can-do-anything spirit with a multitude of supportive resources. Better still, you will find managers who encourage you to be your best in all areas of your life. If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests, then Capital One is eager to talk to you. **Basic Qualifications** : + High School Diploma, GED or equivalent certification + At least 2 years of Administrative experience + At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite **Preferred Qualifications** : + Associates Degree + At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment + At least 3+ years of calendar management supporting multiple executives + At least 1+ year of meeting and event planning experience + Experience setting up video conference and Zoom/Skype technology for meeting user + Experience planning ahead and managing time effectively + Excellent written and verbal communications + Excellent organizational skills At this time, Capital One will not sponsor a new applicant for employment authorization for this position. The minimum and maximum full-time annual salaries for this role are listed below, by location. Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount Capital One is willing to pay at the time of this posting. Salaries for part-time roles will be prorated based upon the agreed upon number of hours to be regularly worked. Remote (Regardless of Location): $72,100 - $82,300 for Admin Support Assistant III Richmond, VA: $72,100 - $82,300 for Admin Support Assistant III Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate's offer letter. Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being. Learn more at the Capital One Careers website (******************************************* . Eligibility varies based on full or part-time status, exempt or non-exempt status, and management level. This role is expected to accept applications for a minimum of 5 business days. No agencies please. Capital One is an equal opportunity employer (EOE, including disability/vet) committed to non-discrimination in compliance with applicable federal, state, and local laws. Capital One promotes a drug-free workplace. Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23-A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections 4901-4920; New York City's Fair Chance Act; Philadelphia's Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation, please contact Capital One Recruiting at ************** or via email at RecruitingAccommodation@capitalone.com . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. For technical support or questions about Capital One's recruiting process, please send an email to ********************** Capital One does not provide, endorse nor guarantee and is not liable for third-party products, services, educational tools or other information available through this site. Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).

_This position is remote and can be based anywhere within the United States. Candidates must be able to work within EST or CST business hours._ **_What Administration contributes to Cardinal Health_** Business & Administrative Support is responsible for assisting general business operations by providing an array of administrative and data support activities. Administration is responsible for performing a variety of administrative activities in support of their assigned work team. May assist executives in budget preparation, record maintenance, and generating reports regarding operations, personnel changes, etc. Uses company software to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance workflow. Serves as administrative liaison with others within and outside the company regarding administrative issues. **_Responsibilities_** + Maintain Vice President's calendar, including but not limited to management of daily schedule, quickly responding to schedule changes, coordinating multiple schedules to align availability, standing up recurring meeting cadence, scheduling department/team meetings and coordinating associated logistics (conference room reservations, room set-up, luncheons, etc.) + Provides executive administrative support for eight other Vice President level leaders. + Maintain confidentiality of executive communication, projects, and work. + Coordinate travel including the booking of all flights, hotels, car rental, etc. for conferences, and other external and internal events and meetings. + Prepare and submit expense reports for executive staff members as requested. Review and approve expense reports as executive delegate which requires familiarity with all T&E policies. + Coordinate department leadership meetings and arrange catering and transportation when needed. + Create, edit, and proofread Microsoft PowerPoint, Excel and Word documents and presentations utilizing data or input provided by staff inclusive of managing shared live versions on Microsoft Teams. + Maintain team organization charts. + Screen incoming calls/inquiries and handle independently where possible. + Other administrative support duties (i.e., functional support during key projects), as assigned. **_Qualifications_** + 6+ years of experience, preferred + High School Diploma, GED or technical certification in related field or equivalent experience, preferred + Self-directed; ability and willingness to problem-solve and apply creative solutions (for example with calendaring conflicts) + Proficient verbal and written communication skills + Proven experience and ability to multitask. + Ability to interface with employees at all organizational levels, especially VP+ level. Work collaboratively with peer level Executive Administrative Assistants. + Ability to escalate issues when necessary. + Strong time management and prioritization skills; ability to effectively set expectations with internal customers regarding timing of activities. + Detail-oriented and able to work with a high level of confidentiality, experience using discretion and judgment in all interactions. + Proficient in Microsoft Office programs and Outlook **_What is expected of you and others at this level_** + Takes the lead in effectively applying and teaching new processes and skills in order to accomplish a wide variety of assignments + Comprehensive knowledge in technical or specialty area + Ability to apply knowledge beyond own areas of expertise + Performs the most complex and technically challenging work within area of specialization + Preempts potential problems and provides effective solutions for team + Works independently to interpret and apply company procedures to complete work + Provides guidance to less experienced team members + May have team leader responsibilities but does not formally supervise **Anticipated hourly range:** $27.00/hr - $42.00/hr **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/29/2025 *if interested in opportunity, please submit application as soon as possible. _**The hourly range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity._ _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Heart River Career & Technical Education Center is currently accepting applications for an administrative assistant. This position is a full time position and 12 months a year. Full benefit packages included. Under basic supervision, performs a variety of office support functions to assist Heart River Career & Technical Education Center staff with technical, clerical, and administrative duties; performs special program and project activities, updates records and computer database, and provides information and assistance to customers. Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following: Performs experienced clerical, technical, and administrative duties, including special projects, special program activities, managing calendars, data entry, record keeping, records research, and processing documents; performs duties in accordance with MPS policy and procedures, and within scope of authority; duties may vary according to job assignment and work skills. Uses knowledge of MPS policies and procedures to assist work group with special projects, special events, administrative support, technical assignments, and office support functions; prepares meeting agendas, attends meetings, records and transcribes proceedings, and distributes meeting minutes. Coordinates and organizes operational workflow; exercises initiative and independent judgment in performing duties; applies judgment to resolving problems, analyzing data, and making decisions; tracks department issues, and assures the effective communication of operational information. Uses training and experience in area of assignment to review and process files, applications, registrations, special MPS forms, invoices, and technical documents, Collects statistical data and compiles data for reports; researches and updates files and databases; locates information for staff and others as authorized. Coordinates work group activities, schedules, meetings, and special arrangements. Prepares correspondence; compiles and distributes information packets, and other communications. Performs bookkeeping and timekeeping duties; processes documents and resolves technical issues. Provides information, instructions, and assistance to the public and others having business with the District; assists customers with requests, applications, school forms, and other documents; answers questions and resolves issues within scope of authority and training. Cross-trains in a variety of administrative and technical functions. Supports the relationship between the Heart River Career & Technical Education Center and the general public by demonstrating courteous and cooperative behavior when interacting with clients, visitors, and School staff; maintains absolute confidentiality of work-related issues, client records, and School information; follows compliance rules governing child abuse; performs related duties as required or assigned. Reports To: Director of Heart River Career & Technical Center Qualifications: Education, Training and Experience Guidelines High School diploma or GED equivalent; AND three years of administrative support and computer experience, preferably with MPS or another educational environment; OR an equivalent combination of education, training and experience. Knowledge of: MPS policies and procedures. Policies, rules and regulations covering specific areas of assignment. MPS administration policies, including accounting, payroll, and personnel rules. Operations, services, and activities performed by assigned department. Methods and techniques of researching and compiling data for reports and presentations. Customer service principles, protocols, and methods. Personal computers utilizing standard and specialized software applications. Record keeping and file maintenance principles and procedures. Skill in: Planning, prioritizing, and completing assignments with minimum supervision. Writing professional reports and correspondence from brief instructions. Understanding, explaining, and applying relevant rules, regulations, policies and procedures. Using initiative and independent judgment within established procedural guidelines. Researching and compiling data for reports and technical documents. Dealing tactfully and courteously with the public. Following verbal and written instructions and procedures. Entering computer data with high levels of accuracy and productivity. Establishing and maintaining effective working relations with co-workers. Communicating effectively verbally and in writing. Position is open until filled. Application Procedures Please attach a resume to your electronic application. All application material must be received by 11:59 pm on the closing date. Application form and resume should demonstrate the knowledge, skills, and abilities that are needed to meet the qualifications for this position. Applications should include information which directly addresses how the applicant meets the qualifications and summary of work. It is very important to be thorough and detailed on all your application materials. Employment requires satisfactory completion of the interview process and verifiable record of satisfactory performance in previous employment.

Job Details Fargo Headquarters - Fargo, ND Full Time DayDescription As a Medical Office Manager for HIA House Calls you will organize and coordinate office administration and processes, in order to ensure organizational effectiveness, efficiency and safety. The Office Manager is responsible for maintaining and developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation and filling in for vacationing team members. Seeking an energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people. Essential Functions: Supports company operations by maintaining office systems and supervising staff. Maintains office services by organizing office operations and procedures, inventory, vaccine refrigerator tracking, and assigning and monitoring administrative functions. Completes operational requirements by scheduling employees' work hours and job assignments; following up on work results, ensure KPI compliance and holding staff accountable for attaining the results. Keeps management informed by reviewing and analyzing reports; summarizing information; identifying trends. Maintains office staff by recruiting, orienting, and training employees. Maintains office staff results by coaching, counseling, and disciplining employees, planning, monitoring, and appraising job results. Achieves financial objectives by ensuring the schedule is maintained and supplies ordered are only what is necessary to achieve optimal patient care and to ensure staff/providers have what is necessary to succeed in their individual roles. Contributes to team effort by assisting the team to accomplish practice KPI's via coaching, workflows, by assisting the team to complete projects as needed and by filling in for team member PTO. Will serve as an EMR superuser for all positions. Will serve as the first line of contact for the facilities that are served by this program. This is a working manager position, which means the manager will fill in within any area of the practice that needs additional help. Manager will be able to seamlessly personally fill all roles withing the administrative side of the practice. All other duties as assigned. Follows company policies to ensure consistent and compliant job performance. Performs all other duties as assigned. Benefits: We offer a robust benefits package for qualifying full-time and part-time employees. Depending on eligibility, a variety of benefits include health insurance, dental insurance, vision insurance, life insurance, a 401(k) retirement plan, short-term and long-term disability, and a generous time off package. We have a Drug Free Workplace Policy. An accepted offer will require a drug screen and pre-employment background screening as a condition of employment. Expectations of all Employees Support the mission, vision and values through unequaled quality patient care, professional competence, collaboration, communication, innovation, accountability, ownership and provide support to the entire agency regardless of their primary office location. HIA Health has HEART Honor - I accept the honor of service to hospice patients, families, and communities. Excellence - I strive for excellence in my work, as we stand on hallowed ground. Attitude - I choose a positive attitude at work. Respect - I treat people with the same respect I wish to be given. Teamwork - I value everyone's contribution in delivery of care, operation of the organization and stewardship of our resources. Qualifications Education, Certificates and Experience: Proven office management, administrative or assistant experience Knowledge of office management responsibilities, systems and procedures Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational and planning skills Proficient in MS Office, computer skills and knowledge of office software packages Knowledge of accounting, data and administrative management practices and procedures Knowledge of clerical practices and procedures Knowledge of human resources management practices and procedures Knowledge of business and management principles

Sanford Health is one of the largest and fastest-growing not-for-profit health systems in the United States. We're proud to offer many development and advancement opportunities to our nearly 50,000 members of the Sanford Family who are dedicated to the work of health and healing across our broad footprint. Work Shift: Day (United States of America) Scheduled Weekly Hours: 40Salary Range: $19.00 - $30.50 Union Position: No Department Details Join a dynamic team working in a critical role supporting executive leadership. You will provide essential administrative support including managing calendars, coordinating travel, organizing meetings and notes, handling contracts and invoicing. Paralegal background referred. Hours will be M-F and vary from 6am to 5pm. Summary Coordinates administrative and support functions for one or more executives or management personnel. Job Description Supports one or more upper management personnel for all administrative needs. Scheduling meetings and making travel arrangements. Creating and developing visual presentations for executives and organizing and prioritizing large volume of incoming calls. Maintaining confidential and non-routine information and acting as project manager for special projects pertaining to executive staff. Developing reports and composing and editing correspondence, as well as interfacing effectively with all levels of personnel. Ability to establish and maintain effective working relationships with management, other employees and the public. Ability to identify problems and recommend solutions. Ability to establish priorities and coordinate work activities. Ability to react calmly and effectively in stressful working situations. The ability to anticipate the needs of your superiors before they ask for them is a great asset. Qualifications Associate degree in a secretarial or related field or equivalent three years Administrative Assistant work experience is required. Sanford is an EEO/AA Employer M/F/Disability/Vet. If you are an individual with a disability and would like to request an accommodation for help with your online application, please call ************** or send an email to ************************.

PeopleReady of Bismarck, ND is now hiring Office Manager / Bookkeepers! PeopleReady is seeking a detail-oriented Bookkeeper to manage financial records and ensure accuracy in accounting for our company. Apply today and you could start as soon as this week. **As a PeopleReady associate you'll benefit from:** + Connections and experience with some of the top companies in your area + Great benefit package options + Get matched to jobs quickly + Competitive pay and steady schedule + The ability to see your schedule and track your hours right from our easy-to-use app, JobStack! **Pay Rate:** _The pay rate for this job is $18 - $20 / hour*_ **What you'll be doing as an Office Manager / Bookkeeper:** + Record and maintain financial transactions, including purchases, sales, receipts, and payments + Reconcile bank statements and monitor cash flow + Manage accounts payable and accounts receivable + Prepare financial reports and statements for management + Assist with budgeting and financial forecasting + Ensure compliance with financial policies and regulations **Available shifts:** Shift timings - 1st Shift (Day) **Job requirements:** + Proven experience as a bookkeeper or in a similar role + Proficiency in accounting software (e.g., QuickBooks, Excel) + Strong attention to detail and accuracy + Knowledge of basic accounting principles and practices + Excellent organizational and time management skills **Ready to take control of the way you work?** Complete our application to join the PeopleReady team today. *Hourly pay rates are a good-faith estimate based on factors such as relevant skills, experience, education, training, geographic location and other considerations permitted by law. An employee's pay history will not be a contributing factor where prohibited by local law. Applications are accepted on an ongoing basis unless a deadline is otherwise stated. Employees and their eligible dependents are offered Medical/Dental/Vision insurance and short term disability, in addition to other programs ,as well as number of paid days off and/or more generous paid sick leave days]. More details about our benefits can be found by copying and pasting this URL into your browser: ************************************* PeopleReady considers all applicants for employment regardless of background, in compliance with applicable laws regarding fair hiring practices. PeopleReady is an equal opportunity employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristics protected by law. We consider qualified applicants with arrest and conviction records in accordance with applicable law. TrueBlue, Inc. and its brands welcome and encourage applications from candidates with disabilities. Accommodations are available on request for candidates taking part in the selection process. If you require disability-related accommodation during the recruitment process, please contact your Recruiter or Employee Relations at HR-Advice@trueblue.com or **************. TrueBlue, Inc. and its brands will consult with all applicants who request disability-related accommodation during the recruitment process to ensure that the accommodation provided takes into account the applicant's individual accessibility needs. \#PriL PeopleReady is an equal opportunity employer, and we value diversity. We do not discriminate based on race, religious affiliation, color, national origin, gender, age, marital status, sexual orientation, gender identity, veteran status, disability, or any other basis protected by law. We will get to know you and connect you with jobs that match your skills, experience and preferences. We work hard every single day to find jobs so each employee has opportunity and variety in their work.

Job DescriptionJoin Our Team as a Middle School Office Manager! Are you a motivated and organized individual looking for a rewarding career in education? St. Francis Indian School, also known as Sicangu Oyate Ho Inc., is seeking a dedicated Office Manager to support our middle school students, staff, and families. Position Overview: As the Middle School Office Manager at St. Francis Indian School, you will play a crucial role in ensuring the smooth operation of our school office. You will be responsible for managing administrative tasks, organizing student records, coordinating communication between staff and parents, and providing general support to the middle school team. Key Responsibilities: 1. Manage day-to-day operations of the middle school office, including answering phones, greeting visitors, and responding to emails. 2. Maintain accurate student records and ensure compliance with state and federal regulations. 3. Coordinate communication between teachers, parents, and students to support a positive learning environment. 4. Assist with scheduling appointments, parent-teacher conferences, and school events. 5. Support the middle school team with various administrative tasks as needed. Qualifications: - High school diploma or equivalent required; Associate's or Bachelor's degree preferred - Previous experience in an office management or administrative support role - Strong organizational skills and attention to detail - Excellent communication and interpersonal abilities - Proficiency in Google/NASIS and other office software About Us: St. Francis Indian School is a tribally controlled K-12 school located in St. Francis, South Dakota. Our mission is to provide a safe and nurturing learning environment that promotes academic excellence, cultural awareness, and personal growth for all students. We are committed to supporting the educational needs of the Sicangu Oyate (Rosebud Sioux Tribe) and empowering future generations through quality education. #hc191170

Action Electric is a growing family operated Electrical Contractor in Sioux Falls, SD. We are looking for an ACCOUNTANT and OFFICE MANAGER with a positive attitude, solid accounting and computer skills, strong attention to detail, willingness to be flexible, and an eagerness to learn. Must be able to convey accurate financial information to be used for management as well as outside entities to plan in accordance with Generally Accepted Accounting Principles (GAAP). The Monthly/ Annual WIP as well as periodic financial reports, summaries & analysis. This position is entrusted with timely, accurate, and meaningful financial data to be submitted to CPA accounting consultants & financial institutions, as well as submitted and presented to executive managers or officers as required. Essential Responsibilities include, but are not limited to, the following: • Adhere to the codes of our Employee Manual • Develop and maintain written Standard Operating Procedures for all critical duties of this and any positions in Line of Reporting. This includes delegating or assigning writing duties to appropriate staff, updating Management Manuals accordingly, and notifying affected staff about any changes in SOPs. • Develop area operating guidelines within sphere of supervision and for recommending related budgets. • Meet, and where possible exceeding company growth and gross margin objectives, as established through the budgeting process and as directed by executive management. • Maintain open communications and harmonious working relationships with all personnel, outside vendors & business partners (including CPA consultants & Financial institutions). • Delegate duties, as may be required to meet deadlines. • Analyze and evaluate data available to establish company objectives, goals, and budgets as needed. • Conducting business operations within established budgets. • Develop forms and reports as needed to make communications more effective and improve profitability. • Maintain confidentiality on all corporate subjects so classified. Essential duties include, but are not limited to, the following: • Accounts Receivable o Ensure accounts receivable are processed and checks deposited timely and accurately. o Ensure all past due receivables are collected in a timely manner. o Ensure all customer inquiries are handled in a timely and professional manner. o Ensure direct report employees have the required capability to fulfill their duties. o Initiate and/or delegate collection calls and take actions for delinquent accounts, attempting to secure payment by telephone, email and mail requests, as needed. o Notify Management of non-responsive accounts. o Ensure appropriate handling of invoicing questions and any receivable complaints. • Accounts Payable o Ensure that accounts payable are entered, reviewed, and paid in a timely manner. o Reviewing discount terms and adhering to them whenever possible. o Substantiate business transactions, posting charges and expenditures into proper accounts • Payroll o Calculate payroll and sales taxes due and complete appropriate forms. o Send paystubs to employees, maintain employee charge accounts and deductions. • General Ledger & Job Costing o Ensure that the General Ledger is in current and correct status. o Ensure all required banking is completed correctly and timely. o Review & upload Positive pay. o Review the daily line of credit sweep transactions. o Provide typing and data entry support as directed by Management. o Keep senior management apprised of the cash position. o Ensure that all inventory, materials, and supplies paperwork is properly completed. o Prepare monthly journal entries for adjustment, accruals, and depreciation and backup analysis for outside accountants. o Ensure all labor & material costs are job costed when appropriate. o Ensure all job-cost items are accurately entered and charged appropriately. o Review purchase orders to ensure the proper job-cost. • Financial Statements & Taxes o Keeping original documents of all corporate papers. o Filing and maintaining original documents of contracts, leases, and other company records. o Develop and maintain a system of accounting and budgetary controls including policies, procedures, programs, and practices, as necessary. o Reconcile bank statements for all accounts as soon as possible after receipt. o Work with contracted accounting firm to prepare monthly financial statements. o Work with contracted accounting firm to maintain accurate and timely WIP report and entries. o Prepare and submit all required quarterly/annual sales, excise, unemployment, and contractor tax payments and forms. o Work with contracted accounting firm to ensure tax returns are prepared and submitted. o Preparation and submission of W-2 and 1099s. • Other o Responsible for data processing, installation, and updating of accounting programs. o Prepare schedules, reports, and any other information needed for outside agencies and/or auditors. o Resolve accounting questions and discrepancies by researching account charges, consulting with piers on difficult issues, and correcting business records as might be required. o Any additional projects/duties as needed and/or delegated from management. COMPETENCIES • Ability to work independently, to supervise and work well with others in a multi-functional environ ment. Ability to provide accurate financial reports and data as re quested. • Capability to compute discount, interest, profit and loss. • Ability to accurately prepare work in process including unbilled time & materials, unbilled quantities completed and fixed price percent complete projects. • Competence to calculate standard formulas, develop spread sheets and prepare graphs. The position requires loyalty, confidentiality, common sense, flexibility, and an ability to handle varied re-sponsibilities with competing priorities. • Reasoning Ability - analytical and mathematical skills as related to accounting practices and procedures. Good comprehension of ac counting and spreadsheet software, excellent reading, writing and verbal skills. Ability to apply principles of rational systems to solve practical problems and deal with a variety of abstract and concrete variables in situations with only limited standardization. Interpret a variety of instructions furnished in written, oral, and schedule form. EDUCATION AND EXPERIENCE • Required Education - Four-year degree in Accounting, Finance, Business or in a related field or equivalent training. Computer training for accounting programs and associated spreadsheets. • Experience - Three to five years' experience in accounting environment including upper-level accounting. Full-time Position (40 hours weekly). Standard work hours Monday - Friday; 8am to 5pm. • $45,000-60,000 annually, DOQ • Health Insurance (95% employer paid) • Dental, Vision, and Life insurance • 401K with employer match • Vacation and Sick Pay • 6 paid holidays • Casual dress code and environment Action Electric is an Equal Opportunity Employer If Interested in this position, please submit your resume or e-mail resume to *********************

Job DescriptionJoin Our Team at Fabers Farm Equipment! Are you passionate about farm equipment and looking to take the next step in your career? Fabers Farm Equipment in Inwood, IA is seeking a dedicated and organized Parts Manager Assistant to join our team. Pay - $20-$30 per hour, depending on experience Hours - 7:30am-5pm Monday-Friday, Every other Saturday from 8am-12pm Benefits - Health Insurance Stipend / 401K with match / PTO / Vacation Time / Holiday Pay Responsibilities: Assist the Parts Manager with daily tasks and operations Manage inventory and ensure parts are well-stocked for customers Help customers find the right parts for their equipment needs Process orders and maintain accurate records Qualifications: Prior experience in a similar role preferred Strong knowledge of farm equipment Strong communication and customer service skills Ability to work in a fast-paced environment Detail-oriented and highly organized Why Join Our Team: As a Parts Manager Assistant at Fabers Farm Equipment, you will have the opportunity to work closely with our Parts Manager and gain valuable experience in the farm equipment industry. You will play a key role in ensuring our customers receive top-notch service and find the parts they need for their equipment. If you are looking to grow your career in a dynamic and supportive work environment, this is the perfect opportunity for you. Don't miss this chance to join our team as a Parts Manager Assistant at Fabers Farm Equipment in Inwood, IA. Apply now and take your career to the next level! #hc197330

Snr Administrative Assistant needs 5+ years experience Snr Administrative Assistant requires: MS Office proficiency - Word, Excel, Power Point, Access, NetMeeting and Outlook Strong interpersonal skills including written and oral Good multi-tasking skills; Self-starter w/good organizational skills Possess discretion and confidentiality Snr Administrative Assistant duties: Coordinate client visits Coordinate new hire orientations Assist with scheduling candidates for interviews Assist with record keeping Host meetings Other duties as assigned

We are looking for a Front Desk Supervisor to lead and manage the front desk operations of our hotel. The ideal candidate will be responsible for overseeing a team of front desk staff, greeting guests, addressing guest inquiries and complaints, and ensuring a professional lobby environment. Strong leadership, time management, organizational, and communication skills are essential. Compensation: $18 - $20 Key Responsibilities: Led and trained front desk staff, and managed shift schedules. Process guest check-ins, confirm reservations, assign rooms, and issue room keys. Handle confidential guest information with integrity. Resolve guest complaints and requests in a friendly, professional manner. Ensure the lobby and common areas are clean and welcoming. Manage cash drawer contents and transactions during shifts. Coordinate with Housekeeping/Maintenance to ensure room readiness. Process payments (cash, debit, credit) and check-outs, resolving any charges. Generate daily reports (arrivals, departures, special requests) and ensure accuracy. Supervise staff performance and complete performance reviews. Assist guests with directions and information about the property and local areas. Perform administrative duties such as filing and updating records. Ensure all front desk activities (bookings, appointments, calls, emails) are handled efficiently. Complete other duties as assigned. Requirements: Minimum 2 years of hospitality experience. Minimum 2 years of front desk experience. At least 1 year of supervisory experience, preferably in hospitality. Proficiency in Windows OS and company-approved spreadsheets and word processing. Strong verbal and written communication skills. Ability to handle guest complaints and resolve issues promptly. Ability to manage time effectively in high-pressure situations. High school diploma or equivalent. Physical Demands: Regularly required to walk, stand, and use hands to reach. Frequently required to stoop, kneel, crouch, or crawl. Must be able to lift and move up to 50 pounds occasionally.

JOB TITLE: Executive Administrative Assistant REPORTS TO: Chief of Staff FLSA STATUS: Non-Exempt JOB TYPE: Full-Time MISSION: To inspire and enable all young people, especially those who need us most, to realize their full potential as productive, responsible, and caring citizens. JOB SUMMARY: The Executive Administrative Assistant's primary responsibility is to provide high-level administrative support to the Chief Executive Officer (CEO) for the Boys & Girls Club of the Northern Plains, as well as other C-Suite staff as needed. This includes managing schedules, coordinating meetings and appointments, arranging travel, and performing various administrative duties. The role also involves supporting engagement with volunteers who serve on the Corporate Board and Advisory Councils by coordinating communications, scheduling, and ensuring smooth logistics for their participation. Additional responsibilities include conducting research, creating reports, and maintaining confidentiality when handling sensitive information. Success in this position requires exceptional organizational skills, a keen eye for detail, and the ability to work independently. JOB DUTIES AND RESPONSIBILITIES: Executive Support Work directly with the CEO and Chief of Staff to support all aspects of daily operations. Keep the CEO and Chief of Staff informed of time-sensitive and priority issues, ensuring timely follow-up. Maintain the CEO's calendar, including scheduling meetings, appointments, speaking engagements, and travel arrangements; exercise discretion in committing time and evaluating priorities. Prepare, reconcile, and submit expense reports for the CEO and other executives. Draft, review, and send communications on behalf of company executives. Answer and respond to phone calls; relay messages and information accurately. Prioritize and manage emails, responding when appropriate. Board and Governance Support Assist the CEO in preparing for board meetings, including counting quorums, organizing logistics, and gathering necessary documents. Coordinate and support the Annual Meeting and other board-related events. Maintain and update board minutes, policies, notes, and documentation. Manage, track, update, and report all board documents and metrics to the CEO. Confidentiality and Records Management Maintain confidential and sensitive information with the highest level of discretion. Organize and maintain various records and documents for the CEO, C-suite, and Senior Leadership team. Leadership Team Support Respond to day-to-day inquiries from the Senior Leadership and C-suite teams. Assist with special initiatives under the direction of the Chief of Staff. Provide administrative support to other executives or departments as needed. Front Desk & Administrative Support Answer incoming calls and direct them appropriately. Greet and assist visitors and customers in a professional and courteous manner. Perform general administrative tasks to support the Admin Team, including filing, copying, scanning, and data entry. Manage incoming and outgoing mail and deliveries. Maintain a tidy and organized reception area. Logistics and Scheduling Coordinate travel arrangements and itineraries for the CEO and executives. Attend meetings as required, including periodic evening work and travel to meetings in various South Dakota communities. Other Responsibilities Perform additional and/or alternative duties as assigned. Typical schedule: Monday-Friday, 8:00 AM-5:00 PM, with occasional evening or weekend work as needed. EMPLOYMENT QUALIFICATIONS: Bachelor's degree preferred Three to five years prior experience in supporting a senior executive or team Sound judgment with the ability to prioritize Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel) Exceptional writing, editing, and proofreading skills Excellent organization and time-management skills Ability to pay attention to detail Comfortable interacting with high-level executives Thrives in a fast-paced environment PHYSICAL REQUIREMENTS: Must be of the mental and physical capacity to observe, interact, and communicate with youth, staff, volunteers, parents, etc., at the Club to ensure the safety of the space and others, provide guidance and reflection per the Club priority outcomes and goals Ability to stand/sit for long periods throughout a shift Ability to operate various types of general office equipment including PC, telephone, copier, etc. This position is considered to be safety-sensitive. The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain nor be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job. We are proud to be an Equal Opportunity Employer and a Drug-Free Workplace! All qualified applicants are considered for positions without regard to race, color, religion, sex, national origin, age, marital status, sexual orientation, non-job-related disability, or any other protected class. The Boys & Girls Club of the Northern Plains provides reasonable accommodations to applicants and employees in compliance with local, state, and federal laws and regulations. Applicants requiring reasonable accommodation for any part of the application/hiring process should contact Human Resources to communicate their request for accommodation at ************.

Interstates is seeking a highly organized and proactive Marketing Administrative Assistant to provide critical administrative support to our Marketing team. This role will help ensure meetings, projects, and internal initiatives run smoothly by anticipating needs, coordinating logistics, and keeping team priorities on track. If you are a proactive individual with excellent communication skills, love to solve problems, enjoy supporting a high-energy team and have the ability to handle multiple tasks efficiently... you will love this opportunity! At Interstates, we offer fantastic benefits for you and your family. We place tremendous focus on training our employees while providing challenges and career development opportunities, so that each team member has the ability to reach their full potential. Key Responsibilities Meeting Support * Partner with marketing leadership to coordinate scheduling, prepare agendas, and handle meeting logistics marketing team meetings. General Administrative Support * Travel & Expenses: Arrange flights, hotel accommodations, and conference registrations; process expense reports efficiently. * Project Assistance: Support marketing initiatives and projects by helping move department priorities forward and ensuring tasks are completed. * Calendar Coordination: * Provide targeted scheduling support for key Marketing leaders * Coordinate complex or high-priority meetings * Quality Control: Proofread documents and communications to ensure accuracy, professionalism, and brand alignment. * Anticipate Needs: Look ahead to prepare for upcoming meetings, team events, and project deadlines. Internal Communications Support * Manage all-company communications calendar. * Maintain distribution lists, own invites, and post meeting follow-ups. * Collaborate and manage logistics with organizers and internal contacts for internal events Education & Preferred Skills * High school diploma or equivalent * 2+ years of proven administrative experience; marketing or communications background preferred. * Strong organizational and multitasking skills with strong attention to detail. * Excellent written and verbal communication abilities. * Ability to handle sensitive information with discretion. * Proficient in Microsoft Office 365 (Outlook, Teams, Word, Excel, PowerPoint). * Ability to work independently and collaboratively in a team environment * Comfortable coordinating across departments and balancing multiple priorities. Travel: Travel will be minimal for this position under 10% per year. Position is in person located in Sioux Center, IA or Sioux Falls, SD.

Come join our team as an Accounts Payable Clerk & Administrative Assistant at Precision Mechanical in our Spearfish office! Are you a detail-oriented individual with a passion for numbers and organization? Do you thrive in a fast-paced environment and enjoy working with a dynamic team? If so, we have the perfect opportunity for you! Job Responsibilities: Process accounts payable invoices in a timely and accurate manner Reconcile vendor statements and resolve any discrepancies Collect and track credit card expenses and coding notes from card users Assist with month-end closing procedures Provide administrative support to the finance department Handle incoming calls and office traffic Maintain confidentiality on all corporate subjects Other projects and duties as assigned Qualifications: Associates degree or 5 years of experience in accounts payable or general accounting Proficiency in Microsoft Office Suite and accounting software Excellent communication and interpersonal skills Ability to prioritize and multitask effectively Attention to detail and accuracy As an AP Administrative Assistant at Precision Mechanical, you will have the opportunity to grow and develop your skills while contributing to the success of our team. Join us in our mission to provide top-quality mechanical services to our clients in Rapid City and surrounding areas About Precision Mechanical: Precision Mechanical is a leading mechanical contractor in Rapid City and Spearfish, SD, specializing in HVAC. With over 20 years of experience in the industry, we are committed to delivering exceptional service and quality workmanship to every project we undertake. Our team of skilled professionals prides itself on attention to detail, reliability, and integrity. Join us and be a part of our growing success!

Job Description Office Manager - Britton Gratin Terminal Location Full-Time | Monday-Friday, 8:00 AM-4:30 PM (Extended hours required during fall harvest) The Office Manager position at our Britton location is a full-time role responsible for ensuring efficient office operations and supporting accounting functions within our grain division. This position requires strong organizational, analytical, and communication skills, as well as the ability to provide exceptional customer service to patrons and vendors. Position Objective The Office Manager is responsible for maintaining office efficiency in a manner that optimizes the cooperative's market share and performance, enhances operational effectiveness, and supports the cooperative's mission and goals through professional, courteous, and accurate service. Essential Responsibilities Perform daily accounting and recordkeeping functions related to grain and agronomy operations. Accurately process data entry for scale tickets, purchase contracts, and intercompany truck transfers. Prepare and issue grain checks and settlements. Enter shipments and apply them toward sales contracts. Run and distribute patron reports, including year-end reporting as required. Assist with accounts payable and receivable processes. Enter train shipments, including grades to commission companies, and process toward contracts. Maintain a professional and organized office environment, including timely filing of all paperwork. Provide prompt and courteous service to patrons and vendors. Update and maintain W-9 forms for new and existing customers and vendors. Report any customer complaints or concerns promptly to the supervisor. Ensure compliance with all cooperative policies and applicable federal, state, and OSHA regulations. Perform additional duties as assigned by management. Qualifications Required Qualifications Proficiency in Microsoft Word and Excel; ability to perform accurate 10-key data entry. Associate degree in accounting, bookkeeping, or office administration, or 3-5 years of equivalent experience. Strong organizational skills and attention to detail. Excellent verbal and written communication skills. Proven ability to multi-task and work collaboratively in a team environment. Commitment to providing outstanding customer service. Willingness to learn and adapt to new computer software and process changes. Preferred Qualifications Previous experience in an agricultural cooperative or similar accounting/office management role. Physical Requirements This position requires extended periods of sitting and computer use, which may cause muscle strain. Occasional lifting of office supplies and materials is required. Compensation and Benefits We offer a competitive compensation and benefits package, including health insurance, retirement plan options, paid time off, and other employee benefits. Additional Information This is a drug-free workplace. Successful candidates will be required to complete a pre-employment drug screening prior to beginning employment. #hc206613

Description The Office Manager at Dave's Construction, LLC-a Jackson Infrastructure Services LLC company-plays a vital role in supporting both office and field operations. This position is located at 5104 N Harvestore Rd, Sioux Falls, SD 57107, and encompasses a wide range of responsibilities designed to ensure efficient workflow and compliance with company policies. The right person in this role will be a self-starter who takes initiative on open tasks. Core ResponsibilitiesAdministrative & Financial Support Maintain a general understanding of construction billing processes to support accurate financial transactions. Assist with setting up vendors, customers, and jobs to facilitate project execution. Handle vehicle licensing, registration, and Department of Transportation (DOT) reporting requirements. Submit desktop deposits to the local bank to ensure timely financial processing. Consistently maintain confidentiality regarding unit pricing, contract values, and HR/payroll matters. Human Resources & Payroll Serve as the local HR representative, acting as a liaison between local employees and Corporate HR for inquiries and guidance. Act as the local payroll representative by helping crews submit timecards accurately and on time, and by submitting per diem requests for traveling employees to Corporate Payroll. Information Technology Support Provide first-level IT help by assisting with password resets and mobile device support, and escalate complex issues to the Corporate IT department as needed. Communication & Relationship Management Answer and direct calls at the main office to ensure smooth communication. Cultivate positive working relationships with project managers, employees, owners, engineers, subcontractors, and other vendors involved in contracts. Contract and Project AdministrationPre-Bid & Pre-Construction Activities Review pre-bid and pre-construction notes, identifying unusual requirements for the Project Manager's attention, such as SWPPP responsibilities or certified wage report requirements, which may impact labor pricing and project expenses. Make note of important contract details, including contract days and liquidated damages amounts. Work with the Corporate Contract Manager to obtain bid and performance bonds and prepare contract documents for signatures. Assist in onboarding new partners and material suppliers, and in preparing subcontracts. Project Execution & Field Coordination Work closely with Project Managers in the field to ensure completion of all contract units. Collect and record all field production data from crews throughout the project. Collect, reconcile, and record subcontractor and in-house crew production, regularly verifying units completed against invoices. Submit subcontractor invoices to corporate Accounts Payable and resolve any billing-related questions during the project. Submit production information to Project Engineers and reconcile completed units with invoices sent to owners. Work with the Contract Manager during the project to process necessary change orders at both the contractor and subcontractor levels. Compile all production per contract terms and submit billing packages for efficient and accurate customer invoicing. Project Closeout Collaborate with the Contract Manager to prepare closing documents for signatures, including lien releases with subcontractors and material suppliers. Coordinate the release of retention with customers. Work with Accounts Payable to ensure subcontractors submit proper paperwork and assist in the release of retention.

Full-time Description Office Manager FLSA Classification: Non-Exempt The Office Manager supports the South Dakota and Wyoming project teams by managing day-to-day office operations, coordinating and support community engagement, and providing key administrative and regulatory support for uranium exploration, permitting, and project development activities. This role is instrumental in ensuring smooth coordination between corporate offices, field teams, regulatory agencies, and community stakeholders. The ideal candidate will have a strong administrative background, excellent organizational skills, and an understanding of the permitting and community engagement processes KEY RESPONSIBILITIES Office & Administrative Management Oversee daily operations of the office ensuring a professional and efficient work environment. Manage office logistics, supplies, and vendor relationships and provide any needed support for other departments Coordinate scheduling, travel arrangements, and meeting logistics for project and permitting teams. Maintain project documentation, correspondence, and regulatory files in compliance with company standards. Serve as a liaison between field staff, project management, and corporate departments Gather and maintain monthly reports and all reporting tracking in general Engagement & Team Support Collaborate with communications and permitting team to support outreach and engagement. Organize and facilitate all necessary meetings, travel and stakeholder engagement initiatives Support HR in onboarding and training logistics for new hires and contractors. Promote internal communication and collaboration between the regional office and corporate headquarters Permitting & Regulatory Support Provide administrative support for state and federal permitting processes (e.g., NRC, EPA, BLM, state environmental agencies). Track permit applications, renewals, and compliance requirements related to uranium exploration and in-situ recovery (ISR) projects. Assist with preparation and submission of permit documentation, reports, and public notices. Maintain a detailed database of regulatory timelines and key contacts with state and federal agencies. Community & Stakeholder Engagement Support Collaborate with the community engagement team and staff and assist in the coordination of logistics for community meetings, public hearings, and stakeholder consultations. Assist the team as necessary for sponsorship activities, open houses and other initiative as directed by the team Support outreach initiatives with tribal governments, local landowners, and community organizations. Maintain professional relationships with external stakeholders to support responsible project development. Requirements QUALIFICATIONS Education: Associate or bachelor's degree in business administration, or equivalent experience Environmental Studies, Communications, or related field (or equivalent experience). Experience: 3+ years of office management or administrative experience, preferably Excellent organizational, communication, and multitasking skills. Proficiency in Microsoft Office Suite, Teams, and project tracking software Ability to handle sensitive information with discretion and professionalism. Comfortable interacting with government agencies, consultants, and community representatives.

About FCCU FCCU is the largest credit union in the region with over a billion dollars in assets. We are a growing family of employees who succeed both personally and professionally. We offer competitive total compensation, technical and leadership development, and opportunities for industry and community involvement. As a credit union we are member owned. This allows us to invest in our members and the communities we serve. Through helping others achieve financial growth and giving back to our communities, you can truly fulfill the FCCU mission of Life is Better with Community. Core Values-Strengthen Community by helping members grow and thrive. Community-Our Communities define who we are "People Helping People." Integrity-We will live and work with uncompromised integrity. Passion-We will display passion in our work and service to our membership. Growth-We believe that growing both as a Credit Union and professionally as employees is imperative to our long-term success. Job Responsibilities Our goal is to meet our members' financial needs with extraordinary personal service and support the Agricultural and Commercial Loan Officers. This passion for quality and people-focused care is also evident in how we treat our employees. You will perform general administrative support to the Agricultural and Commercial Loan Officers. Duties include gathering, preparing and maintaining loan documentation, managing loan files and correspondence, generating reports and maintaining good member relations from loan origination through closing while ensuring loan documentation and file maintenance is in compliance with applicable policies, procedures and regulatory requirements. Maintain and manage loan file and document status information and correspondence through the use of both system generated and manually prepared reports, adhering to established follow-up procedures. Review loan documents for accuracy to ensure proper vesting, legal description, signatures and other relevant information is correct. Collect and process origination fee payments and ensure invoices associated with each loan are paid in a timely manner. Follow-up on file exceptions and perform monitoring of files for outstanding items such as final title policies and insurance. Close out, organize and complete loan files according to established guidelines. Perform imaging of all required documents. Communicate by phone, written or electronic communication with internal and external parties (e.g. internal lending staff, title companies, third party vendors, business partners, loan members, etc) as needed to accurately complete loan files within prescribed timeframes. Respond to member in-person and telephone inquiries, requests, and problems, taking ownership to resolve issues within given authority in a timely manner in accordance with member expectations and in compliance with operational and compliance procedures. Maintain the integrity of the member relationship management solution and sales program by accurately recording and tracking member encounters. As a BA, you are goal-oriented and always learning and improving. You are a self-directed learner and have the ability to work with minimal supervision. You have strong analytical abilities and detail oriented. If this is you, you do not want to miss out on the opportunity to be part of the largest credit union in the region. QUALIFICATIONS FOR A BUSINESS ASSISTANT Hich school diploma or GED Strong administrative and clerical skills Excellent customer service Good typing and data entry skills Ability to operate a computer, telephone and other office equipment Competitive team player, with a positive attitude willing to learn and adapt to change Ability to communication, both written and verbal Detail-oriented and able to work in a fast-paced member service environment Benefits We provide a great benefits package that includes 11 paid federal holidays, 401k match, fully paid single medical, dental and vision and much more. While we know benefits are highly important, we also recognize and support the value of a family and work life balance. Work Schedule Monday-Friday, 8 am-5 pm. You must complete an FCCU employment application located at ****************************** First Community Credit Union is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. (EOE, including disability/vets)

Kona Ice of Black Hills We are looking for a go-getter who will be a cheerful addition to our office. This person needs to be a multitasker who is detail oriented, customer service driven, and able to build lasting relationships with customers. Assistant Office Manager Responsibilities: Answer customer phone calls and emails Provide pricing & book events Schedule & confirm events Assist owners with daily tasks Prepare/deliver supplies as needed to trucks Go out in trucks as needed to help with events Help manage drivers/servers Benefits: Flexible schedule FUN environment Advancement opportunities