Office manager/administrative assistant jobs in Bloomington, IN

Job Description Are you looking for an opportunity that recognizes your efforts and compensates you for the hard work you do? Do you have a caring spirit? Do you want to have the ability to increase your income? If you are motivated to learn, a dependable self-starter, that works well in a fast-paced environment and is comfortable communicating with customers, this is your opportunity for a rewarding career with excellent income and growth potential! We are looking for a self-starting personality that has the mindset of a winner! Here at the DuShawn Tunstall Agency - Farmers Insurance, we are an award-winning agency in the Indiana market. We can give you the tools to grow your income and begin your career in the insurance world! Benefits Annual Base Salary + Commission + Bonus Opportunities Mon-Fri Schedule Hands on Training Career Growth Opportunities Flexible Schedule Responsibilities Develop insurance proposals, makes sales presentations, and closes sales. Be involved in the community. Develop ongoing networking relationships with Real Estate Agents, Mortgage Lenders, Title Companies, etc. Be outstanding at relationship building. Maintain client relationships with follow up phone calls. Use lead management systems. Prospect for new business by following sales leads generated from referrals, networking, marketing, and lead databases. Uphold the wants and needs of your customers. Requirements Possess a genuine willingness to learn, be intuitive, resourceful, and coachable. Possess an upbeat, positive, and enthusiastic attitude. Create relationships with prospects and clientele. Proficiency to multi-task, follow-thru, and follow-up. Leadership. Excellent Communication/interpersonal skills. Confident, self-starter who works well independently. Driven and goal-oriented individual. Ability to tactfully handle stressful and difficult situations. Be capable of handling customer rejection.

Pay Range: $49,608.00 - $87,276.80 Responsible for staff, clerical, nursing, laboratory, housekeeping, and maintenance functions at a specific office location. Advise, aid, and seek consent from Director to coordinate and manage the activities of the assigned office location. Considered to be a "working manager" as back up for front office staff. Support the financial goals of the company by being fiscally responsible in all areas, including staffing and purchasing. Key Performance Areas: * Supervise and coordinate the activities of the personnel in specific sites. Functions as an integral part of the front office team in order to complete daily work. * Responsible for operations on-site in concurrence with corporate policies. Will consult with director and other areas such as, laboratory, managed care, human resources, and business office to ensure good working relationship. * Work with Clinic Finance Manager, financial counselors, and front office staff to collect all possible payment at the time of visit. * Oversee all aspects of the handling of personnel issues. * Meet with patients as necessary regarding any complaints of service or regarding the facility. * Develop guidelines for prioritizing work activities, evaluating effectiveness, and modifying activities as necessary. Maintain staffing level according to approved positions. * Arrange on the job training programs for new employees as required. Conduct staff meetings on a regular basis. Attend meetings of clinical personnel, managed care, billing/ collections department as necessary to serve as liaison to the clinic staff. * Responsible for shipping tickets, packing slips and work orders from vendors at designated facilities. Prepare supply purchase requisitions. Responsible for submitting documentation to Accounting for reimbursable expenses. * Verify accuracy of the daily bank deposit and make the deposit daily. * Responsible for ensuring that backup is performed of all next day orders in Onco/EMR. * Complete quarterly expense reports for the physicians and submit them to corporate accounting. * Assist with mergers on an as needed basis. * Ensure that a high level of cleanliness exists in the facility at all times. Take necessary steps to ensure the buildings and grounds are in good operating condition. * Follow up and resolve any violations cited by OSHA, fire inspector, etc. * Monitor all nursing information requested by auditors and insure timely completion of each request. * Maintain and ensure the confidentiality of all patient and employee information at all times. * Comply with all Federal and State laws and regulations pertaining to patient care, patient's rights, safety, billing, and collections. Adhere to all AON and departmental policies and procedures, including IT policies and procedures and Disaster Recovery Plan. * Ensure that all employees run a daily close and all closes are in balance. * Keep office and personal work area and records in a neat and orderly manner. * Ensure the physical building and all equipment are safe for use. * Maintain all company equipment in a safe and working order. Supervisory Duties: * Provide daily direction and communication to employees so that departmental work is performed in a timely, efficient, and knowledgeable manner. * Establish work procedures and processes that support company and departmental standards, procedures, and strategic directives. * Provide continual evaluation of processes and procedures. Responsible for suggesting methods to improve area operations, efficiency, and service to both internal and external customers. * Address disciplinary and/or performance problems according to company policy. Prepare warnings and communicate effectively with employees on warnings and make effective/appropriate decisions relative to corrective action as required. * Provide performance feedback and coaching on a regular basis to each team member. Write and administer performance reviews for skill improvement and submit to Director and Human Resources on time. * Be available for employees who experience work problems providing appropriate coaching, counseling, direction, and resolution. * Ensure employees have appropriate training and other resources to perform their jobs. * Respond to and resolve employee relations issues expressed by team members; create and maintain high quality work environment so team members are motivated to perform at their highest level. * Maintain a favorable working relationship with all other company employees to foster and promote a cooperative and harmonious working climate which will be conducive to maximum employee morale, productivity, and efficiency/effectiveness. * Project a favorable image of the companies to promote its aims and objectives and foster and enhance public recognition and acceptance of all of its areas of endeavor. * Keep immediate superior promptly and fully informed of all problems or unusual matters of significance and takes prompt corrective action where necessary or suggests alternative courses of action that may be taken. * Perform all necessary supervisory functions to effectively and efficiently manage the personnel assigned: * Interview and make hiring decision for any open position in the clinic with the Manager/Director and/or Head Nurse * Ensure employees have appropriate training and other resources to perform their job * Communicate areas of accountability and performance expected of personnel assigned * Determine standards of performance as a basis to review progress of personnel assigned * Recommend salary adjustments, transfers, promotions and dismissals and submit information to Director. * Address disciplinary and/or performance problems according to company policy. Prepares warnings and communicates effectively with employee on disciplinary actions * Create and maintain a cooperative and harmonious working climate conductive to maximize employee morale and productivity * Approve time-off requests in a fair manner while ensuring adequate staff to maintain work productivity * Develop individuals for future advancement by coaching and training * Approve bi-weekly timecards for accuracy. Job Qualifications and Requirements: Education: * High school education required; Associates degree required; Bachelors preferred Certifications/Licenses: * Valid state Driver's License for travel to satellite offices and offsite meetings. Compliance with the company Driver Safety Operations and Motor Vehicle Records Check Policy is required. Previous Experience (including minimum years of experience): * 5 years experience in Physician Practice or Healthcare; oncology preferred * 2-4 years experience in a front office setting * 2 years management experience Core Capabilities: * Analysis & Critical Thinking: Critical thinking skills including solid problem solving, analysis, decision-making, planning, time management and organizational skills. Must be detailed oriented with the ability to exercise independent judgment. * Interpersonal Effectiveness: Developed interpersonal skills, emotional intelligence, diplomacy, tact, conflict management, delegation skills, and diversity awareness. Ability to work effectively with sensitive and confidential material and sometimes emotionally charged matters. * Communication Skills: Good command of the English language. Second language is an asset but not required. Effective communication skills (oral, written, presentation), is an active listener, and effectively provides balanced feedback. * Customer Service & Organizational Awareness: Strong customer focus. Ability to build an engaging culture of quality, performance effectiveness and operational excellence through best practices, strong business and political acumen, collaboration and partnerships, as well as a positive employee, physician and community relations. * Self-Management: Effectively manages own time, conflicting priorities, self, stress, and professional development. Self-motivated and self-starter with ability work independently with limited supervision. Ability to work remotely effectively as required. * Must be able to work effectively in a fast-paced, multi-site environment with demonstrated ability to juggle competing priorities and demands from a variety of stakeholders and sites. * Leadership and Mentoring Effectively lead and facilitate group discussions, coach, mentor, motivate, and engage others to align to a common goal. Ability to effectively lead projects from inception through implementation and assessment. * Human Resources Management Effectively hire, coach and support staff develop, as applicable, as well as manage resources, performance and employee relations, and supervise within established policies, procedures and legislation. * Computer Skills: * Proficiency in MS Office Word, Excel, Power Point, and Outlook required. #LI-ONSITE #AONA

Homeowners Associaton Management Company- Homeowners Association can be a big job for board members who just want to care for their community. OMNI management services makes that job easier. Job Description We are looking for a bright individual with organizational and time management skills who would love to learn and grow with a customer service driven company! In addition to daily operations focus such as filing and answering the phones, our Office Manager will use analytical thinking and industry expertise to streamline processes and elevate our company to a higher level of excellence. Great hours! Beautiful downtown office! Relaxed work atmosphere! Free employee parking! Paid time off! Performance based raises! Qualifications Microsoft Operating Systems. Microsoft Office. Excellent Phone Voice. Highly organized. Task focused.

Job Description The data collection staff will assist the Department in its statutory responsibilities related to sex and violent offender registration. Incumbent reports to the Sex and Violent Offender Registration and Victim Services Division of the Department of Correction. Essential Functions: Research and collect court documents Analyze and interpret the documents collected Communicate with local and state law enforcement agencies Enter data into a designated web portal and data systems Perform related duties as assigned by Division Staff Job Requirements: Broad experience with data collection and data entry. Broad knowledge of the Criminal Code. Thorough knowledge of the Department of Correction, as well as all levels of the Criminal Justice System. Experience and comfortability with court documents and legal jargon Excellent written, verbal, and interpersonal communication skills. Strong organizational and time management skills. Ability to read and process data including information on crimes that is detailed, thorough, and contains sensitive material Ability to establish cooperative working relationships with department staff and external agency staff. Difficulty of Work: Incumbent must be able to handle multiple, complex tasks and make good decisions based on his or her knowledge and understanding of each specific question and assignment. Incumbent must use multiple methods in accomplishing an end result or outcome of a particular task and must be timely and accurate in completion of all tasks. Incumbents work must be accurate. Consequences of inaccurate data include a negative public perception of the Department and potential public safety risks to the communities. Incumbent works independently with work being reviewed on a periodic basis for accuracy, compliance with policy, and overall Department goals. Personal Work Relationships: Incumbent must maintain working relationships with all Department personnel to discuss projects related to their needs. Minimum Qualifications: Bachelors Degree required Masters Degree preferred Equivalent work experience may also be considered

About Tendercare: Tendercare Home Health Services is a leading provider of compassionate, patient-centered care across Indiana. We are committed to excellence, love, and integrity, supporting our staff as they make a positive impact in the lives of our patients and their families. Job Summary: This requisition is for non-clinical office positions within Tendercare, which support the daily operations of our agency. These roles may include responsibilities such as scheduling, data entry, billing, payroll, and general administrative support. Duties will vary based on department needs. Please Note: This posting is used for multiple non-clinical office positions at Tendercare. Specific job duties and requirements will be reviewed during the interview process.

Office Manager - Lead with Purpose. Expect Excellence. Delivery Results. Are you the kind of leader who refuses to settle for average? Do you take pride in building high-performing teams, driving results, and creating a workplace where accountability and service go hand-in-hand? If that sounds like you, you may be exactly who we're looking for! At Dr. Tavel, we've been a trusted name in eye care for over 80 years. With over 25 locations across Indiana, we combine clinical excellence with modern retail, helping Hoosiers see better, look better, and feel better every single day. We're not just hiring a manager. We're hiring someone who's ready to lead their office like it's their own-someone who understands that strong leadership is the foundation of an exceptional patient experience. Daily Responsibilities: · Overseeing all aspects of daily operations-including hiring, training, scheduling, coaching, and performance reviews. · Driving results through excellence service, team accountability, and having a deep understanding of office metrics and performance dashboards. · Collaborating with doctors to ensure patients receive the best care and the right products. · Managing inventory, resolving issues quickly, and ensuring your office meets our brand standards every single day. · Contributing to a positive, professional office culture that brings out the best in your team. What We're Looking For (Minimum Requirements): · Proven leadership experience in a fast-paced retail or healthcare environment. · Optical experience - knowledge of how to troubleshoot glasses and guide customers through lens options confidently. · Natural communicator who connects easily with people, sets clear expectations, and follows through. · Someone who thrives on structure, detail, and continuous improvement. · High standards, high integrity, and a high bar for team performance. · Availability to work during office hours (including some Saturdays) This Role Is NOT for You If: · You prefer to “wait and see” instead of taking initiative. · You avoid tough conversations or dislike holding others accountable. · You want a job that allows you to do the bare minimum where there are no high expectations. · You are uncomfortable learning and evolving in a fast-paced environment. · You do not like constructive feedback. You will LOVE This Role If: · You take pride in leading a team that performs with excellence and purpose. · You truly believe in coaching and developing people. · You are passionate about delivering an exceptional patient experience. · You want to grow in your career with a company that rewards results and initiative. Perks & Benefits: · Paid Time Off and Paid Holidays · 401(k) Retirement Plan · Health, Dental, and Rx Insurance · 100% Paid Parental Leave · Free Eye Exams & Glasses (including immediate and extended family discounts) · Company-Paid Life Insurance Ready to Lead? This isn't just another management job. It's an opportunity to take ownership, build something great, and make a lasting impact on your team and your patients. If you're ready to lead and develop a team, provide and drive exceptional patient experience, and feel like this job description fits you, click apply today!

Floor Coverings International is the #1 mobile flooring company in North America. With over 225 locations across the United States and Canada, our unique shop-at-home model allows customers to get perfect new floors without leaving their home. Our 400,000+ customers give us an average of 4.8-star rating. As a member of the office staff at Floor Coverings International, you are key to the growth and expansion of the local franchise. Your success will allow for more proposals to be written, lead the scheduling and installation of projects, assist with marketing efforts, and help maintain clean financials. Core Values: 1. Deliver what you promise. 2. Respect the individual. 3. Have pride in what you do. 4. Be open-minded to possibilities and practice continuous improvement. 5. Engage in the community and make it fun! Key Responsibilities: Customer Management Develop trust with customers by living our Core Values all day and every day. Creating raving fans by providing extra mile service As soon as possible, convert leads to appointments by scheduling appointments for the sales team. Follow up on open proposals as needed. Keep show room and office organized and presentable. Assist in development, management & delivery of local marketing tactics. Resolve customer conflicts. Marketing • Ensure customers feel cared for by having pride in what you do - providing extra mile service by going above and beyond expectations. • Strengthen emotional connections with customers and the community by engaging in the community and making it fun! • Support and participate in home shows. • Support and implement local marketing efforts as needed. Operations (Production) Meet with sales staff weekly to discuss recent sales and review customer expectations and product orders. Order all products needed for jobs accurately and follow up on delivery. Schedule the job to meet the schedule of customer and installers. Communicate with installers and customers on start dates and times. Update the customer with ongoing details of installation and job progress. Discuss and obtain written permission for any changes in contracted work. Confirm scope of work and compensation with installers prior to start of job. Update Salesforce/production board daily with status of job and upcoming schedule. Financials As a job is landed and produced, complete the job costing form with the pertinent details. Accurately update QuickBooks daily for all income and expenses. Track, prepare and manage timely payment of business-related expenses. Continuous Improvement Attend weekly meetings with Franchise Owner at scheduled time. Submit GS&R Prep form weekly via email. Work weekly and monthly to meet goals. Be available to attend training seminars at owner's discretion. Make decisions and act in accordance with Floor Coverings Internationals core values and mission. Qualifications: Excellent customer service skills Strong communication skills, particularly over the phone. Organized, detail oriented, and able to multi-task. Experienced in bookkeeping using QuickBooks is a plus. Able to work independently without supervision. Job Details & Perks: No experience required but 1-3 years of experience is preferred. Paid training provided. Full-time Annual company convention (determined by owner and local structure goals) Use of the Mobile Showroom for work appointments when available (insurance and gas covered by the company). Floor Coverings International is the #1 mobile flooring franchise in North America. Our unique shop-at-home model allows customers to get perfect new floors without ever leaving their home. Our 400,000+ customers give us an average 4.8 star rating. That's a big reason why we're growing six times faster than our competitors. This rapid growth has increased our immediate need to keep up with demand by increasing the size of our teams. If you are a service-minded individual who loves to have fun - we are the company for you! This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Floor Coverings International Corporate.

Benefits: Company parties Free food & snacks Free uniforms Paid time off Training & development As a Customer Service Representative, you are a key member of the team and represent Molly Maid on support calls. You are responsible for handling service requests and customer complaints. Exemplifying our code of values, you show respect and courtesy to all customers and employees. You are self-motivated, energetic, and enjoy helping people. You are driven to provide the highest level of customer service and satisfaction and able to effectively manage a variety of situations on a day-to-day basis. Specific Responsibilities: Receive incoming calls in professional and courteous manner Schedule estimates & cleans Perform marketing functions to sell additional work and earn business Return customer calls, respond to customer complaints, and resolve breakage issues Perform administrative functions including data entry, payment processing, and supply inventory Assist with personnel management, including hiring and recruiting functions Perform other duties as needed which may include cross-training in related positions Job Requirements: Minimum two years admin experience Strong written and verbal communication skills Detail-oriented with strong data entry skills Positive Attitude Team player who can work independently Benefits: Benefits package varies by location We are actively interviewing for this position - Apply today and our hiring manager will follow-up! Compensation: $17.00 - $20.00 per hour When you put on a Molly Maid uniform, you become part of a family-a team of people committed to excellent customer service and passionate about giving families the joy of a cleaned home and the relief from needing to do it themselves. Working for our franchise owners means they'll take care of you the way they take care of their own family and friends. Because Molly Maid is not just a company that focuses on expertly cleaning homes, it's a company that focuses on people, and creating a work culture of respect, integrity, and fun is just as important as serving our customers. *All independently owned and operated franchised businesses operate under the service brands' marks, trademarks, trade names, logos, emblems, slogans, or other indicia of origin in connection with the Molly Maid franchise system within a specified geographical area. Only the independently owned and operated franchised business shall have any interaction with or authority for its business and make all employment related decisions related to its franchised business.

Become an integral part of Community & Consumer Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Assistant in Community & Consumer Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Organize all aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills At least five years of administrative experience Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills Experience supporting at the Managing Director level (or equivalent) or above College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Dilling Group Inc. is an INDUSTRIAL MECHANICAL CONTRACTOR headquartered in Indiana with multiple job sites across the country and has been in business for over 75 years! Much of the work we do will be in a heavy industrial environment. Some of our targeted markets include Ag-Processing, Automotive, Chemical Processing Facilities, Consumer Products, Food & Beverage Facilities, Heavy Manufacturing, Institutional, Medical Device Manufacturing, Petrochemical Orthopedic Facilities, Power & Energy, Steel Mills, and Foundries. Summary: As an Office Administrative Assistant you will work as part of a construction team to effectively execute administrative duties associated with running a mechanical construction company. Job Duties: * Filing, scanning and document management to mainframe system * Greet new employee's, direct them to orientation, and assist with office integration * Oversee delivery and transportation of packages to recipients * Responsible for coordinating repairs for building and grounds maintenance with building owners "Prologis" * Managing of Supply, Inventory and Logistics for our Indianapolis and Logansport offices * Manage and oversee our Travel and Hospitality such as job-site lodging and event coordination * Create purchase orders for construction teams * Invoicing of Time & Material and Contract jobs * Perform checks and balances verifying job costs * Review and analyze job cost reports for accuracy * Assist with accounts receivable collections when needed * Assist construction teams with project submittals, O&M manuals, etc. * Request bid and job numbers as directed by construction teams * Perform other related duties or special projects as assigned Job requirements * High school diploma or GED equivalent preferred * 1 or more years of administrative assistant experience * Prior experience working within the construction industry, inclusive of general contractors, specialty contractors and service providers preferred * Proficiency in MS Word and Excel, etc. preferred Additional Requirements: * Requires mathematical and English language skills * Ability to learn and perform work in multiple mainframe system screens * Ability to follow established procedures for work being performed * Strong organizational skills and ability to meet deadlines * Strong oral and written communication skills * Maintain a positive, cooperative, and teachable attitude * Complies and promotes company Safety Policy * Ability to perform high work volume with minimal errors and supervision * Ability to communicate courteously and proactively with all levels within the company * Ability to maintain confidentiality concerning financial and customer transactions * Must be proactive, self-motivated, detail oriented and reliable * Must have the ability to multitask and work independently, as well as in a team environment * Analytical and problem-solving skills * Ability to pass a full background screening and drug screening

Property Description The Alexander, Autograph Collection is a contemporary and upscale hotel located in the vibrant city of Indianapolis, Indiana, offering an exciting and dynamic work environment. As a job applicant, joining the team at The Alexander means being part of a distinctive hotel known for its modern design, exceptional service, and prime location in the city's downtown arts and cultural district. The hotel offers a range of employment opportunities, from guest services to food and beverage, providing a diverse and rewarding career path. The Alexander, Autograph Collection is committed to creating a guest-centric work culture that values teamwork, innovation, and outstanding guest experiences. Employees can expect to work in a stylish and energetic environment, where they can showcase their skills, grow their career, and be part of a team that delivers exceptional service to guests. Joining the team at The Alexander, Autograph Collection presents a unique opportunity to be part of a dynamic hotel that is at the forefront of Indianapolis' hospitality scene. Overview Join our team as a Front Office Manager and make a difference in our guests' experiences! We are seeking a driven and enthusiastic individual to lead our front desk operations, ensuring top-notch customer service and efficient daily operations. As a Front Office Manager, you will have the opportunity to oversee a team of front desk agents and work closely with other departments to create a seamless guest experience. You will manage human resources functions including recruiting, selection, orientation, training, coaching, performance reviews, recognition programs, maintain a skilled and motivated workforce. If you are passionate about hospitality and thrive in a fast-paced environment, we invite you to apply for this exciting opportunity! Qualifications 2+ years of experience in hotel front desk management/supervisory operations or related field Strong leadership and management skills Excellent communication and interpersonal skills Read, write and speak English fluently Proficient in hotel management software and Microsoft Office Detail-oriented and able to multi-task effectively Customer service oriented and committed to providing exceptional guest experiences Computer experience required. Proficient in Opera PMS, Micros & Microsoft Office Prior cash handling experience necessary Ability to work flexible hours, including weekends and holidays as needed Benefits Davidson Hospitality Group is an award-winning, full-service hospitality management company overseeing hotels, restaurants, dining and entertainment venues across the US. A trusted partner and preferred operator for Hilton, Hyatt, Kimpton, Marriott, and Margaritaville, Davidson offers a unique entrepreneurial management style and owners' mentality that provides the individualized personal service of a small company, enhanced by the breadth and depth of skill and experience of a larger company. In keeping with the company's heritage of delivering value, Davidson is comprised of four highly specialized operating verticals: Davidson Hotels, Pivot, Davidson Resorts and Davidson Restaurant Group. In keeping with the company's heritage of delivering value to its owners and team members, Davidson offers a rich benefit program with a variety of benefits designed to enrich the lives and well-being of our team members and their families. Multiple Tiers of Medical Coverage Dental & Vision Coverage 24/7 Teledoc service Free Maintenance Medications Pet Insurance Hotel Discounts Tuition Reimbursement Paid Time Off (vacation, sick, bereavement, and Holidays). 401K Match Working at Davidson is like nowhere else. It's less of a job, more of a calling. It's part career, part revolution. Because whatever you do here, you play a part in helping redefine the way quality hospitality is delivered to our guests, our clients, our partners, and each other. EOE AA- Minorities/Females/Vet/Disability/Gender Identity/Sexual Orientation Davidson Hospitality is a drug free workplace. Pre-employment drug test and background check required. We participate in E-Verify.

The Practice Manager works in partnership with the Physicians and Operations Leadership to ensure that the business operations run smoothly and professionally. The Practice Manager is accountable for the success of their practice. This position requires strong leadership skills with the ability to elevate staff, deliver exceptional care, and develop the practice as a whole. WHAT WE OFFER: Annual salary of $45,000- $53,000 based on previous experience 6.5 paid holidays per year 2 Floating Holidays Approximately 10 days of PTO within first year Full slate of benefits to include health, dental, vision, and 401k Employee Referral Program ESSENTIAL RESPONSIBILITIES: Staff Management: Conduct Patient Interaction Assessments based on relationship and communication with patients. Conduct Staff Performance Assessments following Best Practices in performance of core responsibilities. Recognize and Connect with staff through open lines of communication and coaching. Performance Management: Identify opportunities for practice growth, provide recommendations regarding appropriate strategies, administer plans of action, and monitor effectiveness of such efforts through appropriate measures and review. Monitor the effectiveness and efficiency of your practice through review of medical documentation, data collection, MWEC program compliance, and quality assurance studies. Identify opportunities to improve current processes and improve staff training. Maintain an active community presence through continuous involvement in Eye on Community events. Asset Management: Monitor compliance with the organization's confidentiality policy in accordance to the Health Insurance Portability and Accountability Act (HIPAA). Maintain MWEC processes to ensure compliance with the organization's policies and guidelines set by relevant regulatory agencies. Monitor and protect all practice assets including the building/grounds, clinical and office equipment, inventory levels, and all other practice-owned resources. Risk Management: Provide insight into key areas of risk and identify areas that need monitored to minimize risk, ensuring compliance with rules and regulations. Review Facility Documentation Requirement List and ensure 100% compliance. Key Performance Indicators (Financial Management): Monitor appropriate management of financial procedures including billing, daily deposits, reporting, and accounts receivable to ensure optimal efficiency and profitability within the practice. Other Duties: Perform other duties and assumes various responsibilities as determined by the regional manager and doctor(s). EDUCATION AND/OR EXPERIENCE: High school graduate Bachelor's degree in Business or related field preferred Minimum of 1 year previous management experience required Experience in a medical office setting is preferred PHYSICAL DEMANDS AND WORK ENVIRONMENT (per ADA guidelines): Physical Activity: Standing for sustained periods of time, Stooping, Grasping, Lifting, Talking, Hearing. Physical requirements: Light work. Must be able to lift up to 15 lbs on a regular basis from floor to waist, 5 lbs from waist to shoulder, and 5 lbs from shoulder to overhead. The worker is required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned.

Job DescriptionDescription: Who We Are Acumera is now Scale Computing! Scale Computing is a global leader in edge computing, hyperconverged infrastructure, and managed networking solutions. We deliver innovative, secure, and scalable technology that powers critical operations worldwide. About the Role Scale Computing is searching for an Office Manager to be the heartbeat of our Indianapolis office. This role blends traditional office coordination with a local People Operations presence, ensuring our team feels supported, connected, and engaged. You'll be the friendly face that greets visitors and teammates, the behind-the-scenes organizer who keeps the office running smoothly, and the culture-builder who makes the workplace fun and welcoming. From stocking the break room and coordinating weekly lunches, to planning events and rolling out holiday décor, you'll help make the office a place people look forward to coming to. This is a full time, 5 days per week on-site position-perfect for someone who's organized, people-oriented, and loves creating a positive employee experience. What You'll Do Serve as the friendly, go-to presence for our Indianapolis office team Support project management for the upcoming Indianapolis office move, assisting with planning, communication, and coordination between teams and vendors Welcome new hires and assist with smooth onboarding and offboarding Keep the office stocked with snacks, beverages, and supplies Coordinate weekly office lunches, events, and holiday décor Act as a point of contact for building management and vendors Assist People Operations with local HR initiatives and employee engagement activities Jump in to support projects and office needs as they arise Requirements: What We're Looking For: A people person who's approachable, upbeat, and a great communicator Highly organized multitasker who enjoys juggling different projects Comfortable with Google Workspace, Slack, and quick to learn new tools 0-2 years of customer service, office coordination, or HR support experience (bonus points for both!) Must be available to work on-site in Indianapolis, Indiana Perks of Scale Computing Health benefits starting on the first of the month following date of hire Casual dress code Fully stocked break room Paid company holidays Discretionary time off policy Flexible work environment and an opportunity to grow as we grow Scale Computing is an equal-opportunity employer. All final candidates will be subject to a pre-employment background check.

Job Summary: The Manager of Office Administration is responsible for managing administrative operations for your Ice Miller office location. This individual must thrive in a fast-paced environment with time-sensitive materials and must consistently maintain a high level of confidentiality. The role includes overseeing administrative staff, coordinating office operations and events, managing vendor relationships, and ensuring alignment with Firm-wide initiatives and standards. ***Salary in the range of $100,000 - $135,000 dependent on location and experience level*** Essential Job Duties: Lead all aspects of office operations for your Ice Miller office location, including developing and managing office and project budgets. Manage, coach, and develop Legal Services Assistants (LSAs) in your office location, ensuring performance standards are met and development goals are achieved. Leverage BigHand to organize, assess, and assign LSA assignments and work to ensure optimal workflow and workload balance. Oversee space planning, including office moves and office/desk assignments. Manage and plan office-wide events, team outings, and all-office meetings. Serve as the primary liaison with on-site services vendors, ensuring quality and efficiency. Conduct performance reviews and handle personnel matters for Legal Services team in your office location. Collaborate with department leaders and remain informed about Firm initiatives and changes. Identify operational needs and lead process improvements across Legal Services functions. Ensure compliance with office practices and procedures, addressing concerns and documenting actions as necessary. Communicate key Firm updates and procedural changes to Legal Services team. Support an inclusive, respectful, and collaborative workplace culture Minimum Requirements: 3-5 years of management experience in a law firm environment. Bachelor's degree or equivalent experience. Strong organizational and project management skills. Excellent written and verbal communication skills. Proven ability to coach, develop, and lead a team. Strong problem-solving and negotiation abilities. Experience fostering an inclusive and collaborative environment. Ability to perform all essential job duties as outlined. Other Requirements: The requirements described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Equipment Operated: This position requires extensive use of a computer and telephone. This position also requires the use of printing, copying, faxing and scanning equipment. Physical Requirements: While performing the duties of this job, the employee is occasionally required to sit; stand; talk; see; and hear. Mental Requirements: Ability to communicate effectively, verbally and in writing, with a diverse group of people. Work Environment: While performing the duties of this job, the employee may be exposed to weather conditions while traveling. The noise level in the work environment is usually moderate. The above statements are intended to describe the general nature and level of work being performed in this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Benefits provided include: Paid time off, Health insurance, Vision and Dental Insurance, 401k (with an employer match), life insurance, and many others. Please reach out for a comprehensive list of benefits provided. Ice Miller is committed to recruiting, developing and retaining talented attorneys and professional staff from all backgrounds. To succeed, we take great pride in a culture where everyone at Ice Miller feels respected, is treated fairly and has the opportunity to perform to their highest potential. Candidates must have permanent authorization to work in the United States. Ice Miller LLP is an Equal Opportunity Employer.

About Us At Gorman & Bunch Orthodontics, we exist to deliver more than just beautiful smiles - we strive to transform lives by improving confidence, oral health, and quality of life. We believe in treating every patient like family: making them feel welcome, informed, and supported through their orthodontic journey. We pride ourselves on innovation and patient choice. If you apply to work with us, you'll be joining a talented team, committed to delivering exceptional care and building lifelong relationships. Summary of Position: The Office Manager is a critical role to Gorman & Bunch Orthodontics. This role will serve in the coordination and management of all administrative and clinic functions to lead and support your team members. The primary responsibilities of the Office Manager are to ensure the efficient flow of the schedule, maintaining adequate orthodontic supplies within the monthly budgets, and work closely with doctors and leadership to ensure the success of the assigned site(s) within the orthodontic practice. The Office Manager will ensure that patients receive an exceptional patient experience, and the team members are trained to meet all compliance and clinical standards, while providing compassionate care to every patient. Essential Job Functions for the OM role: · Optimize the efficiencies of the office to better serve our patients through building the team and ensuring team members receive the proper training and have the necessary skills and information to be successful. · Provide an exceptional patient experience by ensuring clinical schedule is flowing efficiently, both in terms of the scheduling of patients and supporting team members. · Facilitate the staffing needs of the team, including recruitment and onboarding. · Accountable for upholding the office to the highest integrity by adhering to all government regulations, industry standards, and company policies and procedures. · Responsible for the operational readiness of the office, including staffing, supply availability, supply ordering, and ensuring dental equipment is working properly. · Coach and train team members on updated procedures or changes in processes. · Assessing the current talent and culture of the team · Serve as the point of contact with supply representatives and service technicians; manage inventory within the assigned budgets. · Provide insights for improving growth and development within the practice. · Understand and effectively communicate techniques utilized in the Orthodontic field. Core Competencies: · Directs Work - Providing direction, delegating, and removing obstacles to get work done. · Ensures Accountability - Holding self and others accountable to meet commitments. · Instills Trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity. · Communicates Effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences. · Develops Talent - Developing people to meet both their career goals and the organization's goals. · Drives Engagement - Creating a climate where people are motivated to do their best to help the organization achieve its objectives. · Manages Conflict - Handling conflict situations effectively, with a minimum of noise. · Customer Focus - Building strong customer relationships and delivering customer-centric solutions. · Decision Quality - Making good and timely decisions that keep the organization moving forward. · Drives Results - Consistently achieving results, even under tough circumstances. Knowledge, Skills and Abilities: · 2+ years of Managerial Experience. · Exemplary customer service focus with excellent written and communication skills. · Experience with Microsoft Word, Outlook, and Excel. · Compassion for our patients, parents, and team members. · Integrity, always doing the right thing. · Dependability, reliable to be at work when scheduled. · Attention to detail, able to organize work, engage in a variety of tasks simultaneously and consistently meet deadlines. · Must always conduct self in a professional manner and appearance. · Proper telephone etiquette and information gathering skills. Education and Experience · High School degree or GED · 2+ years of Managerial experience

Pay Range: Responsible for staff, clerical, nursing, laboratory, housekeeping, and maintenance functions at a specific office location. Advise, aid, and seek consent from Director to coordinate and manage the activities of the assigned office location. Considered to be a “working manager” as back up for front office staff. Support the financial goals of the company by being fiscally responsible in all areas, including staffing and purchasing. Key Performance Areas: Supervise and coordinate the activities of the personnel in specific sites. Functions as an integral part of the front office team in order to complete daily work. Responsible for operations on-site in concurrence with corporate policies. Will consult with director and other areas such as, laboratory, managed care, human resources, and business office to ensure good working relationship. Work with Clinic Finance Manager, financial counselors, and front office staff to collect all possible payment at the time of visit. Oversee all aspects of the handling of personnel issues. Meet with patients as necessary regarding any complaints of service or regarding the facility. Develop guidelines for prioritizing work activities, evaluating effectiveness, and modifying activities as necessary. Maintain staffing level according to approved positions. Arrange on the job training programs for new employees as required. Conduct staff meetings on a regular basis. Attend meetings of clinical personnel, managed care, billing/ collections department as necessary to serve as liaison to the clinic staff. Responsible for shipping tickets, packing slips and work orders from vendors at designated facilities. Prepare supply purchase requisitions. Responsible for submitting documentation to Accounting for reimbursable expenses. Verify accuracy of the daily bank deposit and make the deposit daily. Responsible for ensuring that backup is performed of all next day orders in Onco/EMR. Complete quarterly expense reports for the physicians and submit them to corporate accounting. Assist with mergers on an as needed basis. Ensure that a high level of cleanliness exists in the facility at all times. Take necessary steps to ensure the buildings and grounds are in good operating condition. Follow up and resolve any violations cited by OSHA, fire inspector, etc. Monitor all nursing information requested by auditors and insure timely completion of each request. Maintain and ensure the confidentiality of all patient and employee information at all times. Comply with all Federal and State laws and regulations pertaining to patient care, patient's rights, safety, billing, and collections. Adhere to all AON and departmental policies and procedures, including IT policies and procedures and Disaster Recovery Plan. Ensure that all employees run a daily close and all closes are in balance. Keep office and personal work area and records in a neat and orderly manner. Ensure the physical building and all equipment are safe for use. Maintain all company equipment in a safe and working order. Supervisory Duties: Provide daily direction and communication to employees so that departmental work is performed in a timely, efficient, and knowledgeable manner. Establish work procedures and processes that support company and departmental standards, procedures, and strategic directives. Provide continual evaluation of processes and procedures. Responsible for suggesting methods to improve area operations, efficiency, and service to both internal and external customers. Address disciplinary and/or performance problems according to company policy. Prepare warnings and communicate effectively with employees on warnings and make effective/appropriate decisions relative to corrective action as required. Provide performance feedback and coaching on a regular basis to each team member. Write and administer performance reviews for skill improvement and submit to Director and Human Resources on time. Be available for employees who experience work problems providing appropriate coaching, counseling, direction, and resolution. Ensure employees have appropriate training and other resources to perform their jobs. Respond to and resolve employee relations issues expressed by team members; create and maintain high quality work environment so team members are motivated to perform at their highest level. Maintain a favorable working relationship with all other company employees to foster and promote a cooperative and harmonious working climate which will be conducive to maximum employee morale, productivity, and efficiency/effectiveness. Project a favorable image of the companies to promote its aims and objectives and foster and enhance public recognition and acceptance of all of its areas of endeavor. Keep immediate superior promptly and fully informed of all problems or unusual matters of significance and takes prompt corrective action where necessary or suggests alternative courses of action that may be taken. Perform all necessary supervisory functions to effectively and efficiently manage the personnel assigned: Interview and make hiring decision for any open position in the clinic with the Manager/Director and/or Head Nurse Ensure employees have appropriate training and other resources to perform their job Communicate areas of accountability and performance expected of personnel assigned Determine standards of performance as a basis to review progress of personnel assigned Recommend salary adjustments, transfers, promotions and dismissals and submit information to Director. Address disciplinary and/or performance problems according to company policy. Prepares warnings and communicates effectively with employee on disciplinary actions Create and maintain a cooperative and harmonious working climate conductive to maximize employee morale and productivity Approve time-off requests in a fair manner while ensuring adequate staff to maintain work productivity Develop individuals for future advancement by coaching and training Approve bi-weekly timecards for accuracy. Job Qualifications and Requirements: Education: High school education required; Associates degree required; Bachelors preferred Certifications/Licenses: Valid state Driver's License for travel to satellite offices and offsite meetings. Compliance with the company Driver Safety Operations and Motor Vehicle Records Check Policy is required. Previous Experience (including minimum years of experience): 5 years experience in Physician Practice or Healthcare; oncology preferred 2-4 years experience in a front office setting 2 years management experience Core Capabilities: Analysis & Critical Thinking: Critical thinking skills including solid problem solving, analysis, decision-making, planning, time management and organizational skills. Must be detailed oriented with the ability to exercise independent judgment. Interpersonal Effectiveness: Developed interpersonal skills, emotional intelligence, diplomacy, tact, conflict management, delegation skills, and diversity awareness. Ability to work effectively with sensitive and confidential material and sometimes emotionally charged matters. Communication Skills: Good command of the English language. Second language is an asset but not required. Effective communication skills (oral, written, presentation), is an active listener, and effectively provides balanced feedback. Customer Service & Organizational Awareness: Strong customer focus. Ability to build an engaging culture of quality, performance effectiveness and operational excellence through best practices, strong business and political acumen, collaboration and partnerships, as well as a positive employee, physician and community relations. Self-Management: Effectively manages own time, conflicting priorities, self, stress, and professional development. Self-motivated and self-starter with ability work independently with limited supervision. Ability to work remotely effectively as required. Must be able to work effectively in a fast-paced, multi-site environment with demonstrated ability to juggle competing priorities and demands from a variety of stakeholders and sites. Leadership and Mentoring Effectively lead and facilitate group discussions, coach, mentor, motivate, and engage others to align to a common goal. Ability to effectively lead projects from inception through implementation and assessment. Human Resources Management Effectively hire, coach and support staff develop, as applicable, as well as manage resources, performance and employee relations, and supervise within established policies, procedures and legislation. Computer Skills: Proficiency in MS Office Word, Excel, Power Point, and Outlook required. #LI-ONSITE #AONA

About the Role: The Office Manager at our North Side of Indianapolis location will play a pivotal role in ensuring the smooth and efficient operation of the office environment. This position is responsible for overseeing daily administrative functions, managing accounts payable, and maintaining accurate bookkeeping records using QuickBooks. The Office Manager will coordinate appointment scheduling and ensure effective records management to support organizational needs. By streamlining general office duties and fostering a productive workplace, this role directly contributes to the overall success and operational excellence of the company. The ideal candidate will be a proactive leader who can balance multiple tasks while maintaining a high level of organization and professionalism. Minimum Qualifications: Proven experience in office management or a related administrative role. Strong organizational and multitasking skills with attention to detail. Excellent communication and interpersonal abilities. High school diploma or equivalent; a degree in business administration or related field is preferred. Preferred Qualifications: Experience with advanced bookkeeping and financial reporting. 7 to 10 years experience in Auto dealership Accounting Prior experience in office management ( 2 to 5 years) Proficiency with additional office software and scheduling tools. Experience with Dealer track Responsibilities: Manage and oversee daily office operations to ensure efficiency and effectiveness. Handle accounts payable processes, including invoice verification, payment processing, and vendor communication. Maintain accurate bookkeeping records using QuickBooks and ensure timely financial reporting. Coordinate and manage appointment schedules for staff and executives to optimize time management. Organize and maintain comprehensive records management systems to ensure easy retrieval and compliance. Perform general office duties such as ordering supplies, managing correspondence, and supporting staff needs. Serve as the primary point of contact for office-related inquiries and vendor relationships. Implement and improve office policies and procedures to enhance workflow and productivity. Process Car Deals Stock in Vehicles Ensure Factory incentives are posted, and payment received Process title work Reconciliation of schedules Bank deposits Submission of all invoices to account payables Manage deal plates and temporary tags Skills: The required skills such as office management and general office duties are essential for maintaining a well-organized and efficient workplace, enabling the Office Manager to coordinate daily activities seamlessly. Expertise in accounts payable and bookkeeping, particularly using QuickBooks, ensures accurate financial tracking and timely payments, which are critical for the company's fiscal health. Appointment scheduling skills help optimize the time management of executives and staff, contributing to overall productivity. Records management skills are used daily to maintain organized, accessible, and compliant documentation, supporting operational transparency and efficiency. Preferred skills like advanced bookkeeping and familiarity with compliance standards further enhance the Office Manager's ability to support complex financial and administrative functions, driving continuous improvement in office operations.

What You'll Love Anticipating and supporting the needs of others in a collaborative environment Implementing projects and pushing them over the finish line Ensuring projects meet the desired outcome with a high attention to detail What You'll Do As our work with pastors and parish leaders expands, we need a key player to assist with the day to day running of the office (movement headquarters). By anticipating the needs of individuals and the team, this role will accelerate the growth of our mission through personalized and timely support. Primary duties will include but are not limited to: > Movement Communications Fulfillment: Answer phones and general team email for direct support or routing calls and ensuring the needs are met. Support the team by managing outgoing mail and mailing projects, receiving deliveries, and being the first line of welcome in the office. > Meetings & Calendar Support: Assist team with scheduling meetings and maintaining the office calendar. Set up meeting spaces (supplies, virtual guest accommodations and other A/V support) and take and distribute notes as needed. > Office Management: Open the office and prepare hospitality throughout the day. Manage inventory of office supplies and groceries. Organize and maintain copy room, storage room and kitchen. > Travel & Accommodations: Book flights, hotel, transportation and meals for our team and guests. Manage food and beverage for in-house meetings and events. > Data Entry and Reporting: Assist with database entry, preparing financial statements, expense reporting and client reporting. > Event Support: Assist pastors and team members with questions, data entry, reporting, invoicing, and payment fulfilment for a variety of events. Manage registration (prior to the event, and on- site), information desks, event volunteers, and other support as needed. What You'll Need > Strong and proactive organizational time management skills > Excellent communication and interpersonal skills > Advanced proficiency in G Suite products, Microsoft Word, Excel, PowerPoint > Ability to travel for events (once a quarter at most)

Responsive recruiter Benefits: Simple IRA - Matching Bonus based on performance Employee discounts Paid time off Training & development Office Manager - Ace Handyman Services Turn your customer service and admin skills into a rewarding career! Ace Handyman Services is a national leader in home improvement and repair, and we're hiring an Office Manager to keep our team organized, our customers happy, and our projects on track. No construction experience required. If you can multitask, solve problems, and connect with people-you'll thrive here. What You'll Do Answer inbound job leads and educate customers on our services Manage schedules and coordinate material orders for multiple craftsmen Use ServiceTitan software to keep jobs running smoothly Build and maintain relationships with commercial clients, ensuring their projects are: Completed on time Professional in appearance for their customers Hassle-free so they never worry about contractors in their space Provide logistical support and assist with weekly accounting tasks Follow up with past customers to build long-term loyalty What We Offer Competitive pay: $40,000-$65,000/year Paid vacation & performance bonuses Cell phone reimbursement & company credit card Flexible scheduling Growth opportunities and regular pay reviews What We're Looking For 5+ years of administrative/scheduling experience Strong customer service and multitasking skills Comfortable with sales and customer education Tech-friendly; QuickBooks knowledge a plus Exceptional communication and relationship-building abilities Customer-facing and relationship-building experience, especially with commercial clients, a strong plus Join Our Team We're a locally veteran owned franchise backed by a respected national brand-giving you stability, growth, and a supportive, close-knit culture. Apply today and start building your career with Ace Handyman Services! Compensation: $40,000.00 - $65,000.00 per year The 800+ Craftsmen who represent our Brand are the heart and soul of our turn-key, white-glove home repair, maintenance, and improvement service. They are skilled and experienced in many trades, but their professionalism and attention to detail is what sets them apart from others who work in the industry. Most of the projects completed are for Repeat and Referral Customers-folks truly appreciate our high level of service, and they often request additional work by asking for particular Craftsmen by name. If you take great pride in your skills and abilities and wish to join a proven, winning TEAM, please apply to the position(s) available by selecting "Show Me All Jobs" above. Ace Handyman Services is a franchise network of Independently Owned and Operated Franchises. Your application will go directly to the franchise owner, and all hiring decisions will be made by the management of that franchise. All inquiries about employment at this franchise should be made directly to the franchise owner, and not to Ace Handyman Services Corporate.