Office manager/administrative assistant jobs in Corpus Christi, TX - 1,750 jobs

About Us At Alonso & Alonso, we provide personalized attention and services that are tailored to meet the specific needs of each of our clients. We achieve this through client education, consistent updates, thorough assessment of each case, and customized legal strategies based on each client's circumstances. Job Summary The Executive Personal Assistant to the Chief Operating Officer (COO) is a highly trusted role responsible for managing the day-to-day professional and personal activities of the COO. This position requires exceptional organizational skills, proactive communication, discretion, and the ability to manage multiple projects simultaneously. The Executive Personal Assistant acts as a right-hand partner to the COO, ensuring efficiency across his business, personal, and brand-related engagements. Essential Responsibilities and Duties Manage the COO's professional and personal calendar, including scheduling meetings and medical appointments. Coordinate virtual and in-person meetings as requested. Provide reminders for meetings, appointments, or important deadlines. Take clear and actionable notes during meetings. Assist the COO on social media recording days (on-site support, coordination, etc.). Support initiatives related to Alonso & Alonso and the COO's personal brands. Communicate with individuals or teams managing personal brand content and operations. Maintain and update the COO's Real Estate Log, tracking relevant activity and updates. Monitor and track incoming and outgoing payments across the COO's business interests. Prepare and submit reimbursement documents when needed. Review, sort, and process physical mail addressed to the COO. Check and manage email communications on behalf of the COO, flagging and responding to items as necessary. Translate documents (Spanish English) as requested. Provide daily task support and general assistance with both business and personal matters. Required Qualifications 2+ years of experience in executive-level administrative support or personal assistant roles. High degree of discretion, confidentiality, and emotional intelligence. Strong organizational, multitasking, and time-management skills. Excellent written and verbal communication in both English and Spanish. Proficiency with Microsoft Office, Google Suite, and calendar/email tools. Tech-savvy and comfortable navigating social media environments and basic content processes. Strong attention to detail and ability to track multiple projects at once. Trustworthy and dependable, with a proactive attitude and problem-solving mindset. Preferred Qualifications Bilingual in Spanish and English. Experience supporting executives with personal brand or content creation activities. Comfortable working in a hybrid or flexible environment. Key Performance Indicators Accuracy and timeliness in scheduling and follow-through. Responsiveness to communications and requests. Effective coordination with brand and business teams. Confidentiality and professionalism in all interactions. Clear documentation and organization of financial and logistical records. Work Environment In-office role based in San Antonio, TX with occasional off-site support or flexible scheduling based on COO's activities. Fast-paced, dynamic environment requiring adaptability and initiative. May involve handling confidential personal and business-related matters. Benefits 401(k) Dental insurance Health insurance Paid time off Vision insurance Mental health support Continuing education allowance Application Process You may apply to our career page: ******************************************** Physical Demands: The employee is regularly required to stand, walk, and use their hands to perform tasks. Some lifting of files (up to 10 pounds) may be necessary. Equal Opportunity Employment Statement Alonso & Alonso attorneys at law is an equal opportunity employer and is committed to building a diverse and inclusive organization. We prohibit discrimination and harassment of any kind based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, age, or any other protected characteristic.

Benefits: Company parties Competitive salary Dental insurance Health insurance Opportunity for advancement Executive Personal Assistant - Construction Industry Apex Multifamily Builders - Commercial/Multifamily Construction Company Seeking a highly capable Personal Assistant to provide dedicated support to our company executive. The ideal candidate will be adaptable, discreet, and able to anticipate needs while managing both professional and personal tasks with excellence. Key Responsibilities: Manage complex personal and professional calendars, including travel arrangements and other business commitments Handle confidential correspondence, emails, and phone calls Coordinate meetings, conferences, and client entertainment Process expense reports and manage personal/business receipts Oversee household management tasks when needed (vendors, maintenance, scheduling) Arrange travel logistics including flights, hotels, and transportation Act as the primary point of contact between executive and internal/external stakeholders Assist with personal errands and special projects as needed Manage construction office administrative tasks and document organization Requirements: 3+ years experience as a personal assistant, preferably in construction or real estate Exceptional discretion and professionalism Available for occasional evening/weekend work when needed Strong problem-solving abilities and proactive mindset Excellent communication and interpersonal skills Valid driver's license Flexibility to travel occasionally if required Proficient in Microsoft Office Suite Benefits: Competitive salary Comprehensive health benefits Paid time off and holidays Professional development opportunities Responsibilities Schedule appointments and maintain a realistic, accurate calendar Answer and screen calls Run errands, as needed Order essential and non-essential supplies Work closely with many different people to ensure everyone is on the same page Qualifications Exceptional communication and interpersonal skills Strong organizational skills The ability to multitask well The ability to work well independently and within a team environment

Intro Are you ready to explore a world of possibilities, both at work and during your time off? Join our American Airlines family, and you'll travel the world, grow your expertise and become the best version of you. As you embark on a new journey, you'll tackle challenges with flexibility and grace, learning new skills and advancing your career while having the time of your life. Feel free to enrich both your personal and work life and hop on board! Why you'll love this job This Executive Assistant, VP provides high-level administrative support to Vice Presidents by managing complex calendars, coordinating meetings and events, and handling domestic and international travel logistics with foresight and efficiency. It requires strong communication skills, attention to detail, and the ability to interact professionally across all levels while maintaining confidentiality and managing operational tasks such as expense reports, correspondence, and departmental needs. What you'll do As noted above, this list is intended to reflect the current job but there may be additional essential functions (and certainly non-essential job functions) that are not referenced. Management will modify the job or require other tasks be performed whenever it is deemed appropriate to do so, observing, of course, any legal obligations including any collective bargaining obligations. As noted above, this list is intended to reflect the current job but there may be additional essential functions (and certainly non-essential job functions) that are not referenced. Management will modify the job or require other tasks be performed whenever it is deemed appropriate to do so, observing, of course, any legal obligations including any collective bargaining obligations. Manage Vice Presidents' calendars to allow for participation in key meetings and time for individual work Plan and prepare meetings and events (logistics, documents, presentations, catering, etc.) for executives' departments Responsible for booking travel (domestic and international), as well as hotel accommodations, transportation, and itinerary creation with ability to anticipate travel needs, mitigate issues, and collaborate with appropriate resources to resolve in a timely manner Interacts professionally with all levels of management, external business partners, and community leaders Compose correspondence, prepare presentations, reports, and other ad hoc materials with attention to detail and accuracy Responds to inquiries, requests, and complaints within limits of authority Protects the integrity of confidential information for all matters Manage time and attendance, expense reports, invoices, and ordering of supplies All you'll need for success Minimum Qualifications- Education & Prior Job Experience * High school diploma or GED equivalency * 0-2 years work experience in a prior executive assistant or office management position or 3+ years of AA experience Preferred Qualifications- Education & Prior Job Experience * Bachelor's degree in a relevant field * 5+ years work experience in a prior executive assistant or office management position Skills, Licenses & Certifications Excellent working knowledge of Microsoft software to include Word, Excel, PowerPoint, Outlook, and Teams Must be self-motivated with strong organizational skills, ability to prioritize conflicting needs and requests, and meet deadlines Demonstrates excellent analytical and problem-solving skills Exhibits high emotional intelligence Can perform in a fast-paced environment, manage multiple tasks simultaneously, work extended hours as needed, and function as an integral part of a team with minimal supervision Familiarity with Workbrain, Coupa, Concur, and proprietary software What you'll get Feel free to take advantage of all that American Airlines has to offer: Travel Perks: Ready to explore the world? You, your family and your friends can reach 365 destinations on more than 6,800 daily flights across our global network. Health Benefits: On day one, you'll have access to your health, dental, prescription and vision benefits to help you stay well. And that's just the start, we also offer virtual doctor visits, flexible spending accounts and more. Wellness Programs: We want you to be the best version of yourself - that's why our wellness programs provide you with all the right tools, resources and support you need. 401(k) Program: Available upon hire and, depending on the workgroup, employer contributions to your 401(k) program are available after one year. Additional Benefits: Other great benefits include our Employee Assistance Program, pet insurance and discounts on hotels, cars, cruises and more Feel free to be yourself at American From the team members we hire to the customers we serve, inclusion and diversity are the foundation of the dynamic workforce at American Airlines. Our 20+ Employee Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities and shareholders, helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world. Are you ready to feel a tremendous sense of pride and satisfaction as you do your part to keep the largest airline in the world running smoothly as we care for people on life's journey? Feel free to be yourself at American.

Contribute to the growth of the organization across all lines of business through customer engagement, expert product and service knowledge, follow-up, and follow through at the service desk, on the sales floor, and at the register. Duties & Responsi Administrative Assistant, Executive, Administrative, Customer Care, Customer Service, Assistant

Executive Personal Assistant to HNW Principals, Family-Owned Spirits Distributorship, Houston, Texas The principals of a highly successful spirits distributorship/family office are looking for an Executive Personal Assistant to handle all things administratively for them and their family. This is an exciting opportunity to be a key strategic player on the team, helping to make sure the principals and family are well organized, on task and prepared for scheduled meetings, events and charitable involvement. The ideal candidate has 5+ years as an Executive Personal Assistant to a HNW family and understands the ‘high touch” service mentality required for success. The ideal candidate also thrives on being very organized and detail-oriented, a creative problem-solver that can roll up their sleeves and get a multitude of ad hoc projects completed successfully. Experience with QuickBooks a big PLUS. This is a 5 day a week in the office position. About the Job Manage the Principals calendars and coordinate/schedule meetings, personal and professional Optimize their time and priorities, acting as their gatekeeper Coordinate travel and logistics, including detailed itineraries, personal and professional Review bank accounts online and update QuickBooks accounts; pay bills through QuickBooks and reconcile multiple accounts for the main principals Issue payroll checks and prepare time sheets for ranch property Prioritize emails and craft emails and any other correspondence, as needed Be liaison to internal and external stakeholders; plan meetings including all logistics, catering and collateral materials; maintain conference rooms Be the “go to” in the office for any office management needs; supplies, snacks Plan dinners, special events and holiday initiatives Special ad hoc projects, personal and professional; registrations, renewing tickets, errands About You 5+ years supporting C-suite executives preferably Proactive and anticipatory mindset - always ten steps ahead High emotional intelligence and strong judgment; able to act independently Ultra-organized and detail-oriented with great project management skills Microsoft Office Suite; QuickBooks savvy; An interest in helping with Social Media postings a PLUS Strong communicator, diplomat, and relationship-builder; knows how to “read the room” Discreet, and trustworthy A warm engaging personality that likes to make sure everything is done with a ‘high touch” service mentality. Base salary plus discretionary bonus, Comprehensive health benefits

Criss Cross Commercial Group is seeking a highly organized, detail-oriented temporary professional to assist with organizing and standardizing both electronic and physical files related to our commercial real estate operations. This temporary role is ideal for someone who is exceptionally methodical, comfortable working independently, and familiar with commercial real estate documentation and workflows. The assignment will focus on bringing structure, consistency, and clarity to existing records, supporting ongoing legal, accounting, development, and property management activities. A candidate successful in the role is likely to be offered a permanent employment position with similar and additional duties. Key Responsibilities Organize, sort, and label electronic and physical files related to commercial real estate projects and operations Review and categorize documents such as leases, amendments, contracts, closing files, loan documents, development records, invoices, and correspondence Create and implement logical folder structures and naming conventions Identify missing, duplicate, or misfiled documents and flag issues for follow-up Coordinate with internal team members to confirm document context and priorities Maintain confidentiality and handle sensitive business and legal materials with discretion Required Qualifications Demonstrated experience organizing files and records in a commercial real estate, legal, accounting, or professional services environment Familiarity with common commercial real estate documents (e.g., leases, purchase agreements, loan documents, development or construction records) Exceptional organizational skills and attention to detail Ability to work efficiently, independently, and with minimal supervision Comfortable working in an in-office setting and handling physical files Preferred Qualifications Prior experience in a real estate firm, law firm, accounting firm, or corporate real estate department Experience creating or improving document management systems Proficiency with Microsoft Office and shared drive environments Additional Details Temporary, project-based role Hybrid position requiring some in-office presence. Competitive hourly compensation based on experience Application Please submit a brief resume outlining relevant experience with file organization and commercial real estate documentation.

RESPONSIBILITES: Executive & Leadership Support: Provide confidential administrative support to senior executives and leadership team members. Attend leadership meetings to take meeting notes, document follow-up actions, and manage scheduling of subsequent discussions. Help execute and coordinate follow-up activities after leadership meetings, ensuring accountability and continuity. Consolidate global KPIs and prepare reports and presentation content for leadership reviews. Assist with project support related to acquisitions, including communications, notifications, and coordination with stakeholders regarding leases, permits, etc. Technology & Presentation Support: Create and support PowerPoint presentations, Excel analysis, and other materials for leadership updates, AOP meetings, and corporate or employee presentations. Leverage AI and other advanced tools to support productivity, automation, and efficiency across administrative tasks. Act as a technology resource to help streamline internal workflows. Meeting & Event Coordination: Coordinate off-site meetings (e.g., venues, hotels, catering, invitations). Organize all-employee meetings: schedule invites, arrange breakfast and refreshments, IT setup, and post-event surveys. Order meals for production staff and meetings (e.g., Seth). Coordinate and execute internal events (e.g., Blood Drive, Veteran's Day Breakfast, Thanksgiving Luncheon). Administrative & Office Support: Prepare and submit expense reports. Create and submit Pcard forms with receipts. Order non-stock office supplies and flowers for employee occasions (e.g., funerals, new baby, get well). Manage Visas and Passport renewals. Act as an on-site notary when required. Documentation & Contract Management: Maintain and submit CERs through DocuSign. Upload and manage contracts in Ironclad; send templates to partners and submit for review/signing. Support document handling in DocuSign (e.g., SIPs, contract amendments). Assist with special projects related to contract or procedural updates. HR & Employee Support: Update organizational charts and HR slides (e.g., new hires, promotions, anniversaries). Handle new hire processes: send training agendas, job descriptions, organizational announcements, and calendar reminders for 30-60-180-day reviews. Send 30-60-180 Day Review surveys via Qualtrics. Submit and manage Service Award documentation and purchases. Maintain the United Airlines Corporate Program. Communications: * Send internal communications: meeting reminders, announcements, and updates. * Serve as the point of contact for arranging internal logistics and communications across departments. Required Qualifications: High school diploma or equivalent; Associate's or Bachelor's degree preferred. Minimum 3 years of administrative experience supporting multiple teams or departments. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Experience with DocuSign, Ironclad, and Qualtrics is a plus. Strong organizational skills and attention to detail. Ability to handle confidential information with discretion. Excellent verbal and written communication skills. Customer-service orientation and ability to interact professionally with all levels of staff and external contacts. Preferred Skills: Prior experience supporting HR or People Operations functions. Event planning or coordination experience. Knowledge of basic accounting principles (for expense reports, Pcard forms). Certification as a Notary Public. WORKING CONDITIONS: The noise level in the work environment is moderate (office) to loud (production area). PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The position requires frequent sitting and occasional standing and walking, stooping and reaching/working overhead. The employee must occasionally move/lift up to 25 lbs. Average hearing and vision is required. Disclaimer: The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. EOE/AA/M/F/Vet/Disability

Responsibilities The Office Manager is responsible for overseeing the daily operations of the medical office to ensure the delivery of efficient, high‐quality patient care and administrative support. This role includes supervising clinical and administrative staff, optimizing workflow processes, managing patient access and scheduling, addressing patient experience and concerns, and ensuring compliance with healthcare regulations and billing practices. Staff Supervision & Workflow Management: Interview, hire and train. Provide training, performance feedback and coaching to staff as needed. Supervise front office and clinical support staff, ensuring efficient daily operations. Develop and maintain staff schedules to support patient volume and provider availability. Conduct regular team meetings to communicate updates, address concern and foster collaboration. Address and resolve day‐to‐day staffing or workflow issues in coordination with the Practice Manager. Patient Access & Scheduling Oversee referral and appointment scheduling processes to optimize provider productivity and patient access. Ensure timely and accurate patient scheduling, check‐in and check‐out procedures Monitor patient flow and wait time, implementing improvements to enhance efficiency. Patient Experience Serve as point of contact for patient concerns, resolving issues with professionalism and empathy. Ensure high standards of customer service and patient satisfaction. Monitor patient experience and implement strategies to improve service quality. Compliance & Billing Ensure compliance with HIPAA, OSHA, SOX and other healthcare regulations Monitor insurance verification and authorization processes to prevent delays in care and mitigate denials Coordinate with billing teams to ensure accurate coding and timely insurance claim submission. Assist in resolving billing issues and patient account inquiries. Technology & Systems: Manage practice management systems (e.g., EHR/EMR software). Troubleshoot and report technical issues; coordinate with IT support as needed. Leadership & Collaboration: Act as a liaison between providers, staff, practice manager and other administrative leadership. Work closely with the Practice Manager to develop and implement strategic office improvements. Foster a culture of accountability, teamwork and continuous improvement. Administrative Operations: Manage office supplies, equipment maintenance and vendor relationships. Prepare reports on office performance patient volumes and other operational metrics. Ensure smooth patient flow, from check‐in to check‐out. Support implementation of clinical systems updates, workflow changes and quality improvement initiatives. Qualifications Education: High school diploma or equivalent Associate's or Bachelor's degree in healthcare administration, business administration, or a related field (preferred) Certified Medical Office Manager (CMOM) Preferred Certified Physician Practice Manager (CPPM) Preferred HIPAA Certification Preferred Experience Industry: Healthcare Experience: 5+ years of experience in a medical office or healthcare administrative role. 1‐2 years of supervisory or leadership experience preferred. Skills/Abilities: Strong leadership, organizational, and communication skills. Proficiency in electronic health record (EHR) systems and MS Office Suite. Knowledge of medical terminology, billing, and insurance procedures. Ability to handle sensitive information with discretion and integrity. Excellent problem‐solving and multitasking abilities. Benefits and Compensation Take great care of the patient, every day and every way.TM At Pediatrix & Obstetrix, that's not only our motto at work each day; it's also how we view our employees and their families. We know that our greatest asset is YOU. We take pride in offering comprehensive benefits in a vast array of plans that fit your life and lifestyle, supporting your health and overall well‐being. Benefits offered include, but are not limited to: Medical, Dental, Vision, Life, Disability, Healthcare FSA, Dependent Care FSA and HSAs, as well as a 401k plan and Employee Stock Purchase Program. Some benefits are provided at no cost, while others require a cost share between employees and the company. Employees may also select voluntary plans and pay for these benefits through convenient payroll deductions. Our benefit programs are just one of the many ways Pediatrix & Obstetrix helps our employees take care of themselves and their families. About Us Pediatrix Medical Group is one of the nation's leading providers of highly specialized health care for women, babies and children. Since 1979, Pediatrix has grown from a single neonatology practice to a national, multispecialty medical group. Pediatrix‐affiliated clinicians are committed to providing coordinated, compassionate and clinically excellent services to women, babies and children across the continuum of care, both in hospital settings and office‐based practices. The group's high‐quality, evidence‐based care is bolstered by significant investments in research, education, quality improvement and safety initiatives. Please Note: Fraudulent job postings/job scams are becoming increasingly common. All genuine Pediatrix job postings can be found through the Pediatrix Careers site: ************************** #PedNC Pediatrix is an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

JOB DESCRIPTION: OFFICE MANAGER JOB TITLE: Office Manager EMPLOYER: Auto Fit USA LLC DEPARTMENT: All DEPARTMENTS REPORTS TO: Upper Management SUMMARY: Manages and coordinates office and warehouse operations and activities. OFFICE MANAGER DUTIES AND RESPONSIBILITIES: Manages and organizes office operations and procedures including but not limited to bookkeeping, payroll, information management, filing systems, supplies, and staffing. Orders and maintains office supplies and inventory. Maintains office equipment; negotiates and monitors purchase and lease contracts. Analyzes and maximizes office productivity. Establishes, modifies, implements, and monitors systems and procedures to enhance timely and efficient workflow. Develops and manages a central filing system including archives and vendor files. Establishes and monitors uniform correspondence procedures and style practices. Develops and monitors office budget; ensures office activities are conducted within budgetary restrictions; initiates cost reduction programs. Manages office(s) security system. Prepares reports and correspondence as needed. Negotiates and maintains contracts with outside vendors. Manages office petty cash fund and reimbursement procedures. Assists with general clerical/administrative duties as needed including but not limited to answering phones, filing, preparing correspondence and memoranda, faxing, copying, and mailing. Hires, trains, supervises, motivates, and develops office staff; manages schedules and workflow. Assigns duties and monitors quality of work; assures staff conforms to organizational policies and procedures and government regulations. Provides day-to-day guidance and oversight of subordinates; actively works to promote and recognize performance. Keeps up to date on overall activities of the team, identifying problem areas and taking corrective actions. HR generalist and some HR activates Safety and OSHA 300 compliance Performs other related duties as assigned by management. OFFICE MANAGER SUPERVISORY RESPONSIBILITIES: Directly supervises 20 employees within the 5 department(s). Indirectly supervises 200 employees within the 5 department(s). Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems OFFICE MANAGER QUALIFICATIONS: Bachelor's degree (B. A.) or equivalent, two to four years related experience, or equivalent combination of education and experience. Basic competence in duties and tasks of supervised employees. Excellent verbal and written communication skills. Commitment to excellence and high standards. Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow. Ability to work independently and as a member of various teams and committees. Acute attention to detail. Ability to deal effectively with a diversity of individuals at all organizational levels. Good judgment with the ability to make timely and sound decisions Demonstrated ability to plan and organize projects. Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm. Proficient in HR platform, Training videos program, Microsoft Office Must be able to speak, read, write, and understand the primary language(s) used in the workplace. Bilingual skills are a plus. OFFICE MANAGER COMPETENCIES: Problem Solving--Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem-solving situations; Uses reason even when dealing with emotional topics. Delegation--Delegates work assignments; Matches the responsibility to the person; Gives authority to work independently; Sets expectations and monitors delegated activities; Provides recognition for results. Leadership--Exhibits confidence in self and others; Inspires and motivates others to perform well; Effectively influences actions and opinions of others; Accepts feedback from others; Gives appropriate recognition to others. Managing People--Includes staff in planning, decision-making, facilitating, and process improvement; Takes responsibility for subordinates' activities; Makes self-available to staff; Provides regular performance feedback; Develops subordinates' skills and encourages growth; Solicits and applies customer feedback (internal and external); Fosters quality focus in others; Improves processes, products, and services; Continually works to improve supervisory skills. Quality Management--Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness. Business Acumen--Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals. Cost Consciousness--Works within approved budget; Develops and implements cost-saving measures; Contributes to profits and revenue; Conserves organizational resources. Motivation--Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals. Planning/Organizing--Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans. Quality--Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. Quantity--Meets productivity standards; Completes work in a timely manner; Strives to increase productivity; Works quickly. Innovation--Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention. OFFICE MANAGER PHYSICAL DEMANDS AND WORK ENVIRONMENT Continually required to stand Continually required to walk Continually required to sit Continually required to utilize hand and finger dexterity Continually required to talk or hear Occasionally required to lift/push/carry items less than 25 pounds Continually loud noise (examples: metal can manufacture, large earth-moving equipment) Continually very loud noise Phones OFFICE MANAGER BENEFITS Paid Time Off Employee Discounts 401K Medical, Vision, & Dental Insurance Short & Long Term Disability Insurance Accidental, Critical, & Hospital Indemnity Insurance Term Life Insurance

About the job Office Manager We are seeking a highly organized, experienced, and detail-oriented Senior Accounting & Administrative Operations Manager to oversee daily financial operations, payroll and benefits administration, insurance management, banking, reporting, and general office administration for multiple business entities. This role is ideal for someone who enjoys variety, works independently, and thrives in a fast-paced, multi-functional environment. Key Responsibilities Financial & Banking Management Maintain and reconcile multiple bank accounts and monitor daily balances. Make daily deposits and ensure funds are available for scheduled payments. Process sales audits and insurance audits when required. Handle collections, payment credits, and customer/vendor adjustments. Manage property tax payments and prepare detailed reports for CPA. Accounting, A/P, A/R & Month-End Complete full-cycle A/P and A/R tasks. Perform month-end closing, coding, reconciliations, and financial reporting. File invoices and maintain organized financial documentation. Correct invoicing errors and support CPA, bank, and audit requests. Payroll, HR Support & Compliance Oversee payroll processing and quarterly 941 filings. Manage 401(k) deposits, year-end census, and Form 5500. Track employee absences and communicate payment adjustments. Submit required IRS health insurance information electronically. Credit Card & Expense Monitoring Review business credit cards daily for potential fraud. Reconcile monthly credit card statements. Ensure timely payment of credit cards, gas cards, and scheduled expenses. Maintain up-to-date vehicle files and renewals. Insurance Administration Manage health, dental, and commercial insurance policies. Ensure timely payment of multiple life insurance policies. Collect and maintain Certificates of Insurance from vendors. Prepare annual insurance summaries for CPA. Reporting & Sales Prepare monthly and quarterly sales tax reports for CPA. Maintain daily, monthly, and annual sales logs for leadership. Assist with annual top-customer reporting for promotions. Administrative & Office Operations Answer phones when needed. Manage filing systems, office supplies, postage meter, and daily office upkeep. Coordinate deliveries and pickups with CPA. Maintain city permit compliance. Assist with general operations and special projects as needed. Vendor, Customer & Portal Support Provide credit references and complete vendor credit applications. Use vendor portals (e.g., Taulia) to approve POs and create invoices. Prepare international shipment documents and secure freight quotes. Track down historical files, invoices, and purchase orders upon request. Qualifications 5+ years of experience in accounting, bookkeeping, payroll administration, or office management. Strong understanding of A/P, A/R, bank reconciliations, financial reporting, and compliance. Experience managing multi-entity financials is a plus. High proficiency in accounting software, online banking, Excel, and general office systems. Exceptional attention to detail, organization, and follow-through. Ability to handle sensitive information confidentially. Strong communication skills and ability to work independently. Key Traits for Success Highly organized and self-motivated Able to manage multiple priorities Accurate and detail-focused Professional and dependable Strong problem solver Comfortable working with minimal supervision Benefits (Customize as needed) Medical, dental, and vision insurance Paid time off Retirement plan options Paid holidays Professional, stable work environment

We are looking for a highly organized Office Manager to ensure smooth day-to-day administration within our headquarters. This person is the central hub of communication, scheduling, and facility operations. This role interacts with partners/vendors who primarily speak English, with many who prefer Hindi, so bilingual English/Hindi candidates are encouraged to apply. Responsibilities Manage office administrative tasks and documentation Support communication flow between departments and locations Schedule meetings, manage calendars, and coordinate logistics Organize files, databases, and internal resources Assist with onboarding and basic HR coordination Maintain inventory of office supplies and vendor relationships Assist with executive support and internal projects Qualifications Previous experience in administrative, coordinator, or office management roles Language: Must be fluent in English; Hindi bilingual candidates strongly preferred Strong interpersonal and multitasking skills Proficiency in Google Workspace or Microsoft Office Detail-oriented and reliable Can work independently and in a team

We are seeking an experienced Senior Secretary to provide high-level administrative and clerical support to site leadership and department managers in a fast-paced petrochemical environment. This short-term contract role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities while supporting critical business operations. Key Responsibilities: Provide executive-level administrative support, including calendar management, meeting coordination, and travel arrangements. Prepare, edit, and distribute correspondence, reports, presentations, and spreadsheets. Serve as the primary point of contact for internal and external communications. Coordinate meetings, compile agendas, take minutes, and track action items. Maintain electronic and physical filing systems in compliance with company and regulatory standards. Support expense reporting, purchase requisitions, and invoice tracking. Assist with document control related to safety, operations, and compliance. Handle confidential and sensitive information with professionalism and discretion. Qualifications: Bachelor's degree in Business Administration, Office Management, or related field. 10+ years of experience in an administrative or senior secretary role. Prior experience supporting leadership in industrial, petrochemical, energy, or engineering environments preferred. Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint). Excellent written and verbal communication skills. Ability to work independently, manage competing priorities, and meet deadlines. High level of professionalism and attention to detail. Contract Details: Short-term assignment (duration dependent on project needs). Onsite work required in an operating facility or corporate office setting.

Baylor Scott & White Health has an opening for a Physician Assistant to join our Pain Management Team in Killeen, Texas. Our facilities have national and regional recognition by U.S. News & World Report - a reflection of our talent and commitment to advanced quality care that is safe and compassionate. We are looking for a committed team player with a favorable work/ training history. The ideal candidate should be focused on quality, and be able to effectively collaborate with referring physicians, agencies, and other professionals to provide optimum patient care within our award-winning integrated healthcare system. The PA Surgical Specialty - Non-Operative is a licensed, certified, non-physician healthcare provider who effectively renders direct patient care and possesses delegated prescriptive authority, is credentialed and privileged, and whose service is billed as an independent billing provider, as recognized by Medicare and Medicaid within the healthcare systems, and in accordance with the appropriate board. The Advanced Practice Provider provides medical care based upon the scope of practice as delineated by the supervising physician. Surgical providers care for both adult and pediatric patients, and specialize in General Surgery, Orthopedics, Neurosurgery, Otolaryngology, Cosmetic, Vascular, Trauma, Transplant, Urology, Plastics or other surgical specialty. ESSENTIAL FUNCTIONS OF THE ROLE Assesses the physical and mental condition of patients by performing and obtaining comprehensive or problem-focused physical examinations and medical histories. Orders, collects, interprets, and evaluates laboratory and other diagnostic tests to assess patient problems and health care needs. Prescribes, recommends and/or employs medical drug therapies or other forms of related therapeutic treatments and procedures or performs indicated procedures in accordance with approved policies with attention to efficacy, safety, and cost. Recommends interventions to modify behavior associated with health risks. Formulates and implements comprehensive outcomes-based patient treatment plans based on patient assessments, evidence-based medicine, standards of care, professional practice guidelines and in collaboration with physicians and other interdisciplinary team members when appropriate. Evaluates patient?s response to health care provided and the effectiveness of care. Counsels patients and families regarding medical processes, management of the health illness/condition, medication, nutrition, and health promotion. Counsels patients about drug regimens and possible side effects or interactions with other substances such as food supplements, over the counter medications and herbal remedies. Maintains appropriate records detailing the patient?s treatment plans and outcomes. Initiates timely consultation and referral when the problem exceeds scope of practice and/or expertise. Provides consultation level services for conditions/problems related to the Provider?s specialty, level of experience and training. Manages patients in a healthcare setting(s) other than primary clinic setting (e.g., inpatient, emergency services). Performs invasive procedures specific to scope of practice and provider?s level of expertise as delegated by supervising Physician. Performs follow-up with patient both pre- and post-operatively, and may also round on patients in the hospital or see patients in the Emergency Department. May be required to perform patient care duties beyond regular schedule based on coverage needs of the department. KEY SUCCESS FACTORS Knowledge of information and techniques needed to diagnose and treat human injuries, diseases, and deformities to include symptoms, treatment alternatives, drug properties and interactions, and preventive health-care measures Knowledge of practices, methods, and procedures for diagnosis, treatment, and rehabilitation of physical and mental dysfunctions Verbal and written communication skills Interpersonal skills Critical thinking and complex problem-solving skills Skill in the use of computers and related software applications Ability to develop and implement comprehensive outcomes-based patient treatment plans Ability to counsel patients concerning medical and psychological/psychiatric conditions, treatment plans, and behavior modification Ability to interpret and evaluate laboratory and other diagnostic tests Current license to practice as a Physician Assistant in the state of Texas Basic Life Support (BLS) within 30 days of hire or transfer Current certification by the National Commission on Certification of Physician Assistant (NCCPA) SCHEDULE- Monday - Friday 7a-4p Outpatient Will see 18-20 patients per day. $10,000 Sign On Bonus. BENEFITS Our benefits are designed to help you live well no matter where you are on your journey. For full details on coverage and eligibility, visit the Baylor Scott & White Benefits Hub to explore our offerings, which may include: Immediate eligibility for health and welfare benefits 401(k) savings plan with dollar-for-dollar match up to 5% Tuition Reimbursement PTO accrual beginning Day 1 Note: Benefits may vary based upon position type and/or level QUALIFICATIONS EDUCATION - Grad of an Accredited Program EXPERIENCE - Less than 1 Year of Experience CERTIFICATION/LICENSE/REGISTRATION - Physician Assistants (PA) Basic Life Support (BLS): Basic Life Support (BLS) within 30 days of hire or transfer.

Title: Executive Administrative Assistant (Korean Bilingual) Client: Global leader in Technology/ Electronics Duration: 12 months contract with HIGH chance for extension or become permanent. Pay: $28-32/hr W2 + Benefits and PTO Top Skills Proficiency in speaking, translating, reading, and writing in Korean required Executive support experience is required Executive schedule management Travel & expense management Overview: Provide administrative, clerical support and personal assistance. Maintain the Executive's itinerary and schedule, and provide communications screening and services. Handle highly confidential and sensitive materials and issues. Function as the travel coordinator. Plan, arrange, schedule, and coordinate domestic and international executive leadership, company and community meetings, travel, accommodations, appointments, meeting materials, and facilities. Maintain inventory of assigned property and equipment. Prepare personnel transaction documents, ensure access to company benefit and communications materials, and function as source to the executive for administrative information, forms, policies, procedures, and records. Process expense reports in a timely manner and ensure accuracy of expense allocations and budgeting. Qualifications Proficiency in speaking, reading, and writing in Korean required 3-5 years of experience supporting executives and/or leadership Bachelor's degree is strongly preferred, but not required. Experience developing executive presentations using a variety of PC applications, including word processing, spreadsheet graphs and tables, PowerPoint Ability to communicate both verbal and written for internal and external personnel at all levels. Ability to read, write, prepare, and interpret executive materials, presentations, contracts, or related documents. Handle highly confidential and sensitive materials and issues Excellent written and oral communication.

The District Administrative Assistant provides high-level administrative and clerical support to the Superintendent and district leadership team. This position coordinates district office daily operations, supports division and campus staff, assists Administrative Assistant, Administrative, Assistant, Business Services, Support, Operations

About the job: Anchor Point Management Group is a large multi-unit, multi-brand, multi-state group of franchise companies operating restaurants and beauty services facilities. Founded in 1989, the company has grown from its first Taco Bell in Tualatin, OR to over 450 multi-branded locations across the USA. With aggressive growth plans in the coming years, the company is seeking a highly qualified Office Manager to support the Irving, TX office and provide support to our executive team as needed. As the Office Manager, you will handle a wide range of administrative, clerical, and support-related tasks. The ideal candidate will serve as the primary point of contact for internal teams and external contacts for matters pertaining to the Dallas Support Center and coordination with our Executive Team. You will report directly to the Executive Assistant and be responsible for handling confidential and time sensitive material, maintaining strictest confidentiality. Typical day/week snapshot: Administrative- Perform day-to-day administrative tasks such as scheduling appointments, making travel arrangements, maintaining information files, and processing documents. Communication- Research and provide information to others both inside and outside the organization as needed by telephone, in written form, e-mail or in person. Computer Usage- Demonstrate a proficient use of Microsoft Office programs (Outlook, Word, Excel and Power Point) and social media web platforms. Establishing and Maintaining Interpersonal Relationships- Develop constructive and collaborative working relationships with others. Continuously improve upon skills to impart knowledge and be an indispensable resource to others. Organizing and Planning Work- Develop specific goals and plans to prioritize, organize, and accomplish work with minimal supervision. Proactively look ahead and anticipate needs with autonomy. Prioritization - Manage the priorities of different executives and teams in such a way that conflicting priorities are handled completely and efficiently. Discretion - Use discernment to maintain confidentiality when needed and to appropriately direct questions, calls, meeting requests, and other requests for time. Innovation - Forward-looking thinker, who actively seeks learning, recognizes opportunities, and proposes solutions. What we need from you: Associate's Degree or requisite experience in Business-related field Self-starter with a proactive mindset and ability to anticipate challenges without specific direction Strong ability to multi-task and manage shifting priorities Ability to work confidentially with individuals at various levels within the organization Excellent project management and organization skills Superior proficiency with Microsoft Office programs (writing and spreadsheet samples to be provided upon request) Comfortable in taking direction from numerous leaders Understanding of basic business principles and concepts in order to assist with special projects as needed Proven track record of dependability and reliability Anchor Point Management Group offers competitive compensation and benefits programs as well as a superior 401(k) retirement plan. We also offer opportunities for personal growth and development in a fast-paced, high growth environment. We are an Equal Opportunity Employer.

About The Job- We're looking for a reliable and detail-oriented Project Manager Assistant to support our San Antonio project management team. This role is ideal for someone who enjoys structured, office-based work and is seeking a long-term administrative career in the construction industry - rather than a stepping stone to a Project Manager role. As a Project Manager Assistant, you'll be a key organizational backbone for our projects, ensuring documentation, communication, and administrative processes run smoothly. You'll work closely with Project Managers, Assistant Project Managers, and field teams to keep projects organized, compliant, and moving forward. The Team- At Jamail & Smith, our project teams rely on strong administrative support to deliver exceptional results for our clients. The Project Manager Assistant plays a vital behind-the-scenes role, helping our teams stay organized, responsive, and efficient. If you take pride in keeping things running smoothly and supporting others' success, you'll fit right in. The Opportunity- This is a long-term administrative opportunity for someone who values consistency, organization, and collaboration. Unlike an Assistant Project Manager position, this role is not designed as a training path to become a Project Manager. Instead, it's a stable, essential support role for individuals who enjoy administrative work and want to grow their expertise in project coordination and construction operations over time. Who We Are- Since 1982, Jamail & Smith has delivered over 9,600 projects on time and on budget for more than 80 public entities. We specialize in Job Order Contracting (JOC) and CSP Construction Services, and we're known for our commitment to service, innovation, and quality. Our success is built on strong teams - including the administrative professionals who support every project. What You'll Do- Provide day-to-day administrative support to the San Antonio Project Management team. Maintain project files, logs, and documentation in Procore and internal systems Use Procore to assist with submittals, RFIs, meeting minutes, and document control Track and organize contracts, change orders, insurance certificates, and compliance documents Coordinate project correspondence between internal teams, subcontractors, and clients Support scheduling, meeting coordination, and calendar management Assist with invoice processing, pay applications, and cost tracking support Ensure project documentation is accurate, complete, and up to date Help prepare reports, presentations, and closeout documents Other duties as assigned. What You Bring To The Table- High school diploma required; associate's degree or coursework in construction, business, or administration preferred Experience in an administrative or coordinator role (construction or professional services preferred) Strong organizational skills with high attention to detail Comfortable working in an office-focused, document-driven role Proficiency with Microsoft Office (Outlook, Word, Excel) Experience with Procore or other construction management software, preferred. Ability to manage multiple tasks, deadlines, and priorities Strong communication skills and a collaborative mindset Why You'll Love Working Here- Stable, long-term administrative career opportunity Competitive benefits package: medical, dental, vision, 401(k) match, 3 weeks PTO per year Be part of a respected construction company that values organization, teamwork, and reliability

About the Company Advanced Aquarium Technologies (AAT) is a global leader in the design, construction, and operation of world-class aquarium and aquatic facilities. AAT's U.S. office, located in Houston, Texas, plays a key role in supporting our global operations, managing North American projects, and coordinating administrative, financial, and human resource functions for regional and international teams. By maintaining strong internal systems and efficient administrative processes, the Houston office supports the seamless execution of AAT's projects and ensures compliance with company policies, financial controls, and operational standards. About the Role The Office Manager will oversee the daily operations of AAT's Houston office, managing human resources, purchasing, finance coordination, and general administration. This role ensures that all internal functions-ranging from payroll and employee onboarding to procurement and client coordination-run efficiently and in compliance with company standards and applicable U.S. laws. The Office Manager will work closely with AAT's senior management and the Global Services Centre team in the Philippines to align office operations with AAT's international processes and Service Level Requirements (SLRs). Responsibilities Manage HR administration, including onboarding/offboarding, payroll coordination, benefits administration, employee records, and policy updates Oversee office operations, facilities, vendors, travel logistics, and general administration Handle purchasing, inventory, shipping, and logistics coordination, including domestic and international vendors Support accounting and finance processes such as invoicing, bill entry, payments, reconciliations, and audit support Coordinate project estimating and tracking in collaboration with engineering and project teams Maintain client compliance, insurance documentation, COIs, lien waivers, and prequalification records Drive process improvements aligned with company values and operational best practices Support leadership with ad-hoc projects and operational initiatives Qualifications 10+ years of experience in Office Administration, Operations, or Office Management roles Required Skills Strong understanding of HR processes, payroll, purchasing, and financial coordination Proven ability to manage multiple priorities with accuracy and discretion Excellent communication and cross-functional collaboration skills Experience supporting compliance with U.S. (Texas) labor and business regulations Highly organized, proactive, and solutions-oriented mindset Preferred Skills Broad, impactful role with visibility across the business Opportunity to shape processes and operational standards Collaborative, values-driven work environment

The HT Group is seeking a part-time Office Administrative Assistant to support front desk reception, office coordination, and general administrative tasks. Responsibilities include assisting with onboarding, vendor management, payroll support, financial reporting, and AP/AR, as well as serving as backup for payroll and billing. This is a part-time contract position expected to last at least 6 months, requiring approximately 20 hours per week. The schedule is flexible. The hourly pay range is $20-$24, and our client's office is located in the Dallas, Texas area. Responsibilities: Handle payroll data entry and employee hour verification Update the production tracking system with project labor hour allocations Work with internal team members to draft, review, and send monthly customer invoices Code, review, and process supplier invoices for payment Assist with ordering shop and office supplies as needed Communicate with vendors, customers, and internal staff regarding administrative or billing questions Maintain organized digital and physical records Qualifications: Bilingual (English and Spanish) 1 year of specialized administrative work experience supporting similar key primary responsibilities and/or equivalent degree in business or related field Excellent written, verbal, and interpersonal communication skills Proficient experience with Microsoft Office Suite (Word, Excel, PowerPoint and Outlook) Familiarity with construction terminology, practices, materials, means, methods and techniques, preferred Familiarity with timekeeping, payroll, or ERP/production tracking systems ** If you meet the above requirements, please submit your resume over for immediate consideration. ** #SETX