Office manager/administrative assistant jobs in Gulfport, MS - 553 jobs

Now Hiring: Office Manager / Loan Officer - Community Bank in Alabama We are seeking a motivated and experienced banking professional to join our team as an Office Manager/Loan Officer. This role is ideal for someone who enjoys leading a team, managing branch operations, supporting customers, and developing a strong, diverse loan portfolio. About the Role This dual-position combines branch leadership with lending responsibilities. The Office Manager oversees daily operations, staff development, customer satisfaction, financial performance, and regulatory compliance. The Loan Officer maintains and grows a portfolio of commercial, commercial real estate, consumer, and consumer real estate loans. Key Responsibilities Office Management & Leadership • Manage all daily branch operations to ensure efficiency and compliance. • Lead, coach, and develop staff through training and regular communication. • Resolve customer concerns promptly and professionally. • Monitor branch performance to support fiscal responsibility and profitability. • Prepare and submit required daily and monthly reports. • Represent the bank at community and networking events. • Oversee teller operations, vault management, and cash-handling procedures. • Review holds, stop payments, and similar items for accuracy and compliance. • Manage collections, exceptions, and staff scheduling. • Perform additional duties as needed. Loan Officer Responsibilities • Maintain and grow a loan portfolio that reflects local market needs. • Solicit, originate, process, underwrite, and approve loans within lending authority. • Prepare loan presentations for committee review and coordinate closings. • Maintain strong credit quality through effective oversight of loan files and borrower communication. • Manage past-due accounts for the branch. • Prepare timely renewal documents for maturing commercial and commercial real estate loans. Qualifications • Bachelor's degree in a business-related field (finance or accounting preferred) or equivalent experience. • Working knowledge of banking regulations and lending-related laws. • Experience with consumer, commercial, and real estate lending processes. • Credit or liability training preferred. • Familiarity with the local financial marketplace, including competitors and industries. • Strong communication skills and professionalism. Additional Information This is an at-will employment position. Duties may evolve based on the needs of the bank. Employees are expected to safeguard information, maintain confidentiality, and follow safe and sound banking practices. Questions? Contact Human Resources at **************.

Boulo is sourcing candidates for an Office Manager for our client's Birmingham division of an upscale residential and commercial firm. Pay: $30-32.hour Hours: Flexible, 30 hours a week General Responsibilities: Utilize Microsoft Office for general responsibilities Maintain and promote company core values (customer service, quality, growth) General data collection and entry SharePoint/server “O” drive folder organization Document submission to corporate office Schedule travel and conferences, making appointments and changes to appointments where necessary Answering and directing calls to appropriate parties, taking messages Greeting visitors and determining access to appropriate parties Opening, sorting, and distributing correspondence, including email and postal mail Interact with employees, customers, and subcontractors when appropriate and problem solve Office Manager Responsibilities: Purchaser of office supplies and necessary materials Ensure operation of office equipment, order maintenance when necessary and troubleshoot malfunctions Distribute and collect new employee packets Track and record PTO for employees Coordinate with HFC marketing director for local marketing and social media Track and maintain inventory log of computer equipment and field equipment/tools Bookkeeping Responsibilities: Data entry into QuickBooks - invoices, credit card receipts, ledger changes, new vendor information, etc. (if applicable) Communication with superintendents to collect and organize weekly project documentation to include timecards, safety meetings, job photos, invoices, receipts and daily reports Collect Certificates of Insurance from subcontractors and assist in insurance audit preparation File certificates of insurance, credit cards receipts, and invoices Assist with monthly account statement reconciliation

Executive Assistant Opportunity- Birmingham, AL A fast‑growing law firm is seeking a high‑performing Executive Assistant to support the CEO in a dynamic, fast‑paced environment. This is a confidential search for a trusted partner who can anticipate needs, manage priorities, and keep operations running smoothly. Responsibilities: Manage complex calendars, meetings, and communications Draft polished correspondence + handle high‑volume email Track projects, priorities, and follow‑through Create executive‑level presentations and materials Coordinate travel + detailed itineraries Support operations, expansion efforts, and firm initiatives Leverage technology + AI tools to streamline workflows Key Requirements: 3+ years supporting a C‑suite leader Prior experience in a law firm preferred Exceptional organization + communication skills Highly proactive, tech‑savvy, and detail‑oriented, self-motivated Very tech-savvy, with enthusiasm for learning AI tools, automation platforms, and workflow systems. Experience with PowerPoint/Google Slides Experience with financial software such as QuickBooks, NetSuite, or similar systems is a plus Compensation: $75K-$80K+ DOE + Bonus + Benefits Apply now to join a dynamic, growth-focused team!

Sterling Search Partners is seeking a dependable Part-Time Office Manager / Administrative Assistant to support a client's daily office operations and serve as the primary point of contact for visitors, staff, and vendors. This role is ideal for someone who enjoys keeping an office organized, welcoming, and running smoothly. Key Responsibilities: Serve as the front-office receptionist, greeting visitors and handling phone and walk-in inquiries Maintain a professional, organized, and welcoming office environment Manage incoming and outgoing mail Monitor, order, and restock office and basic facility supplies Coordinate vendors and service providers (cleaning, maintenance, internet, security, utilities, etc.) Provide administrative support to leadership and staff, including calendaring, correspondence, document formatting, and data entry Maintain office calendars, schedules, and internal communications Assist with onboarding logistics and general administrative projects Qualifications: Prior experience in office management, administrative assistance, or receptionist roles Strong organizational, communication, and customer service skills Comfortable with office technology (email, calendars, printers, document formatting tools) Ability to handle sensitive information with discretion and professionalism Reliable, detail-oriented, and able to work independently in an onsite environment Additional Details: Part-time, primarily onsite Consistent weekday schedule with some flexibility

Office Manager Pay Rate: $20/hour Duration: 6 month contract to hire Required Skills & Experience: High school diploma or equivalent (required) Valid Drivers License Prior experience in office administration, preferably in construction or utilities Strong proficiency in Microsoft Excel (formulas, pivot tables, data entry) Excellent organizational and multitasking abilities Strong communication skills and attention to detail Familiarity with construction documentation and terminology is a plus Job Description: We are a fast-paced utilities construction firm specializing in the design and installation of infrastructure for power. Our projects shape communities and support essential services. We're looking for a detail-oriented Office Manager to keep our operations organized and efficient. Job Summary: As Office Manager, you'll play a key role in supporting our field and project teams by managing administrative functions, coordinating logistics, and maintaining accurate records. Strong Excel skills and a proactive mindset are essential for success in this role. Key Responsibilities: Oversee daily office operations including supplies, scheduling, and vendor coordination Maintain and update Excel spreadsheets for budgeting, project tracking, and reporting Assist with payroll, timesheet collection, and employee onboarding Coordinate meetings, prepare agendas, and manage documentation Support project managers with document control and permit tracking Ensure compliance with safety and regulatory documentation Communicate with field crews, subcontractors, and clients as needed

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. Northrop Grumman Defense Systems is seeking a **SDS Chief Engineers Office - Operations and Integration Manager 2** . This position will be located in **Roy, Utah or Huntsville, AL.** This role may offer a competitive relocation assistance package. Want to see the big picture while building foundational leadership skills & experience? This 1-year rotational assignment with potential to extend is both highly visible and critical to SDS. The successful candidate will see across the SDS technical portfolio and be able to grow their technical, business and program acumen while leveraging the NG Fellows and Chief Engineers in the office as mentors. Open your technical aperture while building foundational leadership skills & experience for future roles in Engineering or Program Management. This role will be based at SDS Headquarters in Roy, Utah. **What You Will Get To Do:** + Leverage your existing technical background to develop and review technical change packages and presentations. + Use your technical insights to recommend specific actions or improvements, not just present information. + Develop and maintain OCE battle rhythm and information flow. + Interpret results, identify patterns and trends, and provide narrative around the data. + Track and ensure timely closure for action items across the office. + Preparing charts, briefings and metrics as needed to provide the Chief Engineer with visualization material necessary to understand the health of the technical baseline. + Maintain OCE archives and associated files to ensure continuity of operations and communications. + Provide planning and logistics support for OCE events (Offsites, Independent Review Teams (IRT) etc.) + General management of budget/forecast and earned value management for the OCE. + Acting with a sense of urgency and accountability; taking ownership of tasks and strategic direction. **Basic Qualifications:** + Bachelor's Degree in a STEM discipline and 8 years' experience OR a Master's degree in a STEM discipline and 6 years' relevant experience + Must be a U.S citizen and have an active U.S. Government DoD Secret security clearance at time of application, current and within scope,( **Preferred Qualifications:** + At least 1 year of experience leading a project and/or driving performance against schedule. + Demonstrated track record/ experience in project management/ execution and closeout + Firm understanding and application of Earned Value Management System (EVMS) Primary Level Salary Range: $122,800.00 - $209,800.00 The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions. Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business. The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates. Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit *********************************** U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.

COLSA is seeking a Senior Executive and Personal Assistant to provide high-level executive administrative support to the Chairman and other senior executives, ensuring that both professional and private matters run efficiently and smoothly. This is an on-site role at our Corporate Headquarters in Huntsville, Alabama. This role is part of the Executive Support Office, reports to the Executive Director of Executive Support, and directly supports the Chairman, CEO/President, Vice President of Community Affairs/Chief of Staff, and other senior executive leaders. The ideal candidate will be very detailed oriented, proactive, solution-oriented, and able to anticipate needs before they arise. They will act as a trusted gatekeeper, liaison, and right-hand partner. This role requires exceptional discretion, a service-first mindset, and the ability to thrive in a fast-paced, dynamic environment where priorities can shift quickly. Job Duties: Executive Administration & Support * Assist the Executive Director, Executive Support in coordinating and executing executive priorities & support * Provide administrative support to the Chairman, CEO/President, VP of Community Affairs/Chief of Staff, and other executives * Manage complex calendars and coordinate meetings, special projects, and high-sensitivity activities with precision. * Arrange executive travel, prepare detailed itineraries, and process expense reports. * Coordinate executive engagements, corporate hospitality, and leadership-related events. * Support executive meal coordination (daily/weekly), including setup and cleanup. Executive Suite Management & Hospitality * Maintain the executive suite (including meeting rooms and dedicated areas) to ensure a polished, professional environment. * Greet and host visitors, providing high-level hospitality and client-facing support. * Answer and direct calls on multi-line phone systems with professionalism and discretion. Office & Financial Operations * Purchasing, financial reconciliations, and credit card expense tracking for Executive Support Office * Maintain and organize digital and physical filing systems. * Handle executive correspondence with professionalism and confidentiality. * Support payroll and accounts payable processing for associated business entities. * Track receipts, manage petty cash, and maintain related documentation. * Perform occasional local errands and manage the company courier vehicle. Personal Support * Coordinate personal engagements, gifting, benevolence initiatives, and special events when appropriate. * Facilitate personal meal arrangements, purchasing support, and household or service coordination. * Arrange repairs, services, and maintenance for select executive-related properties. * Perform additional administrative, logistical, financial, and personal support tasks based on executive priorities, including after-hours responsiveness when required. At COLSA, people are our most valuable resource and centered at our core value. We invite you to unite your talents with opportunity and be a part of our "Family of Professionals!" Learn about our employee-centric culture and benefits here. Required Experience Required Qualifications * Bachelor's degree or higher required; preferably in business-related discipline. * Minimum of 5-8 years of experience supporting C-level executives; combined executive/personal assistant capacity preferred. * Availability required during business hours and outside of standard hours, as needed. * Exceptional situational awareness, emotional intelligence, and relationship management skills; able to maintain composure, clarity, and professionalism in dynamic situations * Excellent interpersonal, written, and verbal communication skills. * Exceptional problem-solving, critical thinking, and attention to detail. * Highest degree of integrity, respect for confidentiality, professionalism, diplomacy, and discretion in all interactions. * Proven ability to manage sensitive, high-priority, and non-routine information. * Dependable, results-oriented, and highly resourceful, with a strong sense of urgency and excellent judgment. * Outstanding organizational skills and the ability to prioritize tasks, adapt to unexpected requests, and meet deadlines in a fast-paced environment. * Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook), Microsoft Teams and similar productivity software * U.S. Citizenship required; must be able to undergo criminal background investigation prior to hire. Preferred Qualifications * Active security clearance * Experience with QuickBooks or similar accounting/financial management software. * Background in bookkeeping, expense processing, financial tracking, or accounts payable/expense reconciliation * Prior experience supporting senior military or government leaders, or familiarity with US military protocols, customs, and organizational structure * Experience planning and supporting executive or VIP events, including guest coordination, seating logistics, and protocol considerations * Prior executive support in a family-owned business or multi-entity environment where priorities span business and personal matters Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. COLSA Corporation is an Equal Opportunity Employer, Minorities/Females/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. The salary range, if referenced, represents a good faith estimate. COLSA considers various factors when determining base salary offers, but not limited to, location, the role, function and associated responsibilities, a candidate's particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements. COLSA offers a comprehensive and customizeable benefits program which includes Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, Accidental Death & Dismemberment, Supplemental Income Protection Programs, 401(k) with company match, Flexible Spending Accounts, Employee Assistance Program, Education & Certification Reimbursement, Employee Discount Program, Paid Time Off and Holidays. This position will be posted for a minimum of 3 business days. If a candidate has not been selected at that time, it will continue to be posted until a suitable candidate is selected or the position is closed.

Job DescriptionBenefits/Perks 401K Matching Competitive Compensation Medical Insurance Personal Days We are seeking a office manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. This individual must have a strong knowledge of dental insurances and dental assisting. Your responsibilities will include scheduling meetings, paying invoices, negotiating with vendors, overseeing staff, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures. Responsibilities Maintain calendar of appointments and meetings Oversee training and development of team Collaborate with owner to create, update, and maintain office procedures Maintain office equipment in good working order Pay and record invoices Negotiate contracts and pricing with vendors and service providers Accurately maintain general office budget Ensure credentialing of insurances are completed in a timely manor Qualifications High school diploma/GED required, some college preferred Previous experience as an Dental Office Manager or similar position preferred Understanding of office equipment, systems, and procedures Strong knowledge of dental insurance and prior authorizations required Skilled in Microsoft Office, Excel, and Outlook Excellent time management skills and ability to prioritize multiple tasks Strong problem-solving skills and attention to detail Excellent verbal and written communication skills

Office & Inventory Operations Manager - Data-Driven Operations + Process Optimization Our team is partnering with a long-standing, family-owned Mississippi company with over 50 years of proven success. They're seeking an Office & Inventory Operations Manager who brings structure, accuracy, and strategic thinking to the operational backbone of the business. This role is ideal for someone who excels at analyzing data, improving processes, and creating systems that directly impact revenue, efficiency, and the company's ability to scale. You'll play a key role supporting the General Manager in shaping the company's operational future. What You'll Lead Support daily office and operational functions to ensure productivity, accuracy, and exceptional customer service Oversee all areas of inventory management across multiple locations-auditing weekly counts, reconciling discrepancies, and placing replenishment orders Use advanced Excel skills and Route Manager software to download, analyze, and forecast inventory usage Drive process improvements by developing and implementing streamlined operational policies and procedures Provide project management support for initiatives tied to the annual operating plan Partner with finance and operations teams to control inventory costs and ensure quality, delivery, and budget expectations are met Hire, train, and coach office and warehouse support staff Analyze performance data, customer feedback, and sales insights to contribute to company growth Prepare inventory and usage forecast reports for leadership

Office Manager School Bookkeeper PC# 131 Qualifications: High school graduate, two years' experience in accounting or bookkeeping, two years computer experience required. Demonstrated competence in the use of business machines, and filing, checking, oral and written communication, and numerical skills. Good public relations and telephone skills required. Such alternatives to the above qualifications as the Board of Education may find appropriate and acceptable. Reports to: Principal Job Goal: To assist the Principal in the administration of the school's business affairs as to provide the maximum educational services for the financial resources available. Terms of Employment: Twelve-month contract (240 days). Link Job Description Link Salary Schedule

DN Orthodontics is a fun and fast paced organization with a great, high energy team environment. We are committed to creating beautiful smiles and providing exceptional customer service. We are seeking a full-time Orthodontic Assistant for our Hammond and Covington locations. The successful candidate will have a positive attitude, be motivated to learn, able to multi-task and take initiative in a busy environment. DN Orthodontic Assistants love creating relationships with our patients while assisting the doctor with the treatment. Ability to travel to other locations is required for full time positions. Key Tasks • Assist orthodontist with patient treatment; including placing and removing braces and periodic adjustments. • Complete treatments such as removal, sizing, and placing of arch wires. • Understand sterilization protocol (knowledge of OSHA and infection control. • Take orthodontic records, including photos, impressions and x-rays • Accurately document and maintain patient... (DEMO) RACHEL WEZNERS COMPANY is an EEO Employer - M/F/Disability/Protected Veteran Status View all jobs at this company

Benefits: * Bonus based on performance * Competitive salary * Opportunity for advancement * Paid time off * Training & development At Floor Coverings International, we're more than just a flooring company-we're the #1 mobile flooring company in North America with nearly 300 locations across the U.S. and Canada. Our innovative shop-at-home model has transformed the industry, bringing top-quality flooring directly to customers' doors. With over 350,000 satisfied customers and an impressive 4.9-star rating, we take pride in delivering an exceptional experience. Now, we're looking for a dedicated and detail-oriented Office Manager to help drive the success of our local franchise! In this role, you'll be the heart of our operations, ensuring everything runs smoothly-from scheduling and marketing to financial management and customer relations. Why You'll Love This Role: Full-time position (40 hours per week) Bonus opportunities for outstanding performance No experience required! (1-3 years of office experience preferred) Company convention trips (based on owner and local structure goals) What You'll Do: Marketing & Customer Relations * Be the friendly face and voice of our company-build strong relationships with customers and ensure they have a seamless experience. * Efficiently schedule appointments for our Design Associates. * Follow up on open proposals and inquiries to drive customer engagement. * Assist in planning and executing local marketing initiatives to grow the business. * Represent Floor Coverings International at home shows and events (some evening/weekend availability may be required). * Keep the office organized, welcoming, and running smoothly. Financials & Administration * Maintain accurate financial records and update QuickBooks daily (experience preferred, but training provided!). * Track and manage business-related expenses to ensure financial efficiency. Project Coordination & Production * Collaborate with the Owner weekly to review recent sales, manage customer expectations, and oversee product orders. * Order materials and follow up on deliveries to keep projects on track. * Schedule and coordinate job installations between customers and installers. * Keep customers informed on project timelines, updates, and any changes. * Ensure clear communication with installers, including confirming scope of work and compensation before each job. * Update SalesForce daily with job progress and schedules (training provided!). Growth & Development * Attend weekly strategy meetings with the Owner. * Work toward weekly and monthly business goals. * Be open to learning and development opportunities to grow in your role. * Make decisions and take action aligned with our core values and mission. Who We're Looking For: Strong communicator - especially over the phone! Organized & detail-oriented - you thrive on keeping things running smoothly. Multi-tasking pro - balancing different priorities is your strength. QuickBooks experience is a plus (but we'll train the right person!). Self-motivated - you can work independently and take initiative. Join us in creating beautiful spaces while enjoying a dynamic and rewarding career with Floor Coverings International. Apply today and be part of our success story!

The Executive Assistant and Office Manager is responsible for the organization and coordination of office operations, procedures and resources to facilitate effectiveness and efficiency. The ideal candidate must be able to excel in a fast-paced environment, paying close attention to details and anticipating needs of the department. Continuous opening Physical Demands Ability to operate standard office equipment Ability to walk short distances Ability to lift and carry parcels, packages and other items Ability to view a computer terminal

Job DescriptionBenefits: 401(k) 401(k) matching Company parties Competitive salary Dental insurance Flexible schedule Free food & snacks Health insurance Opportunity for advancement Paid time off Tuition assistance Vision insurance Looking for office manager who is willing to be all things to all people in a busy office. Office manager needs to be able to assess problems and be able to address them promptly day by day. This role involves working closely with all department managers as they function to work as a whole entity. This person should be people-friendly and willing to pitch in when needed in any area. Duties Ordering all office supplies and breakroom supplies as needed Monthly presentation of Power Point company newsletter Conference room scheduling Responsible for maintenance of three company-owned cars Responsible for keeping the office building maintained by contacting repair people when issues come up Organizing meals for employee celebrations and client meetings Sorting and delivering mail within the office Shipping and receiving Standard receptionist duties: answering phones and greeting clients and visitors Maintaining the kitchens and the conference rooms by seeing that all appliances are in working condition and that the conference tables are neat Responsible for checking the performance of the cleaning crew and liaising with our rep to keep all restrooms stocked Skills and Requirements Good working knowledge of Power Point, Excel, Word, Outlook and Google email services Ability to learn newer computer skills as necessary Communication skills, phone skills Ability to work independently Ability to work with a team or a special committee Problem solver, doesnt mind challenges

An Office Manager will achieve a world class Total Patient Experience that both maximizes the retail sales but also supports the patients' medical needs. Responsible for the overall sales and profitability of an office location. Manage all operations of the location to include team member support, merchandising, inventory management, training and safety. Execute Total Patient Experience (TPE) to drive revenue and profitability. Exercise independent judgment and discretion in managing overall performance of the entire retail operation. A Licensed Office Manager will possess a State Optician's License for states where required by the company. ESSENTIAL DUTIES AND RESPONSIBILITIES Direct and execute the overall sales and profitability of an individual office location through the effective execution of Total Patient Experience (TPE). Develop and maintain a good working relationship with doctor/doctors associated with office location and serve as liaison between doctor and office team. Human Resource Management: Recruitment, selection, training, coaching, and development of team members to include coaching of KPI scorecard results. Conduct performance reviews and compensation evaluations for the office team. Exercise judgment and utilize tools to achieve revenue and EBITDA growth. Motivate team members by remaining positive and communicating any changes or news in a supportive and constructive way. Maintain facility to corporate standards including building, equipment, parking lot and grounds as well as safety rules, HIPPA & OSHA requirements, hazardous material handling and waste disposal. Monitor and enforce Company cash handling policies and procedures to include petty cash as outlined by Accounting, and submit required financial documents accurately and on schedule. Execute day-to-day operations of the office by ensuring the following is completed: Team member scheduling, weekly meetings, report generation, inventory assessment, supply ordering, and team member training. QUALIFICATIONS Industry related experience will be beneficial. Mangement experience required Favorable result on background check as required by state. Must be able to provide proof of identity and right to work in the United States. EDUCATION AND/OR EXPERIENCE HSD or GED ABO, NCLE, LDO could be preferred LICENSES AND CREDENTIALS None SYSTEMS AND TECHNOLOGY Proficient in Microsoft Excel, Word, PowerPoint, Outlook LOCATION Work is primarily performed in a standard office or clinical setting. However, travel to other locations may be required to carry out essential job duties and responsibilities PHYSICAL REQUIREMENTS This role requires a variety of physical activities to effectively perform essential job functions. The position involves frequent walking (75%), sitting (50%), and standing (50%), with regular bending, stooping, and reaching (25-50%). Employees must be able to lift, carry, push, and pull items up to 25 lbs. Strong fine motor skills and full use of hands are essential, as the role demands constant grasping, writing/typing, and use of technology. Visual and auditory acuity-including color, depth, peripheral vision, and the ability to adjust focus-is required 100% of the time. Occasional driving or climbing may also be necessary. If you need assistance with this application, please contact **************. Please do not contact the office directly - only resumes submitted through this website will be considered. EyeCare Partners is an equal opportunity/affirmative action employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. NOTE: s are intended to be accurate reflections of those principal job elements essential for making fair pay decisions about jobs. Nothing in this job description restricts management right to assign or reassign duties and responsibilities to this job at any time.

DENTAL (ORAL SURGERY) OFFICE MANAGER - GADSDEN Community Oral Facial Surgery is a high energy, fast paced practice with a passion for providing excellent care to patients and creating a fun environment for team members! The Office Manager collaborates with the other Office Managers and the Regional Operations Manager in making operational decisions for the Gadsden office. This role serves as a key member of the Community Oral Facial Surgery (COFS) team, collaborating with doctors and other clinical/administrative leaders. This is a position that relies on relationships, business savvy and practice knowledge. Essential Functions, Duties, and Responsibilities: Leads the productive performance of the office and ensures each facility is fully staff and running efficiently each day Perform as a first line Treatment Coordinator, Scheduling Coordinator, or Financial Coordinator when needed Maintain the organization of the office (protocols, calendars, e-mails, agendas, etc.) Drive practice culture as a Leader to influence Team Member motivation (Mission, Vision, Values) Assist in Marketing collaboration, organization, and execution Manage and own bonus tracking and practice KPIs Assist with Doctor Schedule Templating and Team Member scheduling Manage Team Member Payroll, Accountability collaborating with Human Resources, along with team member hiring, termination, reviews, goal setting, and recruiting with the regional operations manager Oversee office upkeep/maintenance Track all licensure and certification updates Manage communications with Vendors/Third Parties (statement/invoice correspondence, oversee inventory control) Conduct Audits (patient charts, in/out-bound calls/texts/emails, A/R, team trackers, etc.) Ensure compliance with payer and reimbursement policies Deliver excellent patient service and care (concerns, reviews, etc.) Own training new Team Members and development/implementation of training manuals/plans Qualifications: Experience working in a medical or dental practice is preferred Excellent communication skills, professionalism and customer service ability. Highly collaborative Ability to process information quickly and accurately Willingness to learn new skills. Mature and dependable. OMS360 is an Equal Opportunity Employer (EEO). OUR CORE VALUES Teamwork: We are one community; partners with a shared vision of success. We are more powerful together than alone. Integrity: We communicate honestly, transparently, and authentically. We take responsibility for our actions, building our reputation by doing what is right. Growth-Minded: We seek to constantly adapt and improve. We provide pathways for personal and professional fulfillment. Excellence: We are a performance-driven organization, with a passion for excellence in service and outcomes. We are committed to being the best version of ourselves each day. Respect: We actively listen and seek to understand. We are welcoming to all; treating others with dignity, compassion, and kindness.

Join our team at Cooper Septic Service in Slidell, LA as our full-time Office Manager and be a key player in our dynamic and growing company. As the central hub of our operations, you will have the opportunity to showcase your organizational skills and attention to detail while ensuring the smooth running of our office. WHY SHOULD YOU CONSIDER JOINING US? Our well-deserved reputation of excellence is due in part to our incredible team. We are taking important steps to ensure our employees' and clients' health and safety. Our team members also enjoy competitive pay, a supportive company culture, and an environment that promotes continuous professional development, leadership, and independent decision-making. THE GREAT PAY With a competitive hourly rate of $16 - $22, plus the chance to grow and develop within our team, this position offers a rewarding career path for the right candidate. OUR SOLID BENEFITS Bi-annual bonuses Overtime opportunities 10 PTO days Weekly pay Direct deposit Performance reviews with pay advancement opportunities (at 3 months, 6 months, 12 months, and annually thereafter) Growth opportunities WHO ARE WE? Cooper Septic Service LLC is a 4th-generation business and is known for resolving residential and commercial wastewater/septic system issues throughout St. Tammany Parish, Louisiana. With the goal of being the best in the business, we are dedicated to delivering value to our customers by providing comprehensive and affordable septic solutions through the use of high-quality products and professional services. WHAT DOES YOUR DAY ENTAIL? You will typically work 40 hours per week, 7 AM - 4 PM with a 1-hour lunch. As the Office Manager, you will play a crucial role in overseeing the work of all office employees to ensure productivity, meeting deadlines, and upholding company standards. You will serve as the primary point of contact for the office, handling phone calls, emails, and general inquiries with professionalism and efficiency. Additionally, you will collaborate closely with senior management to develop, document, and implement internal systems, including processes, procedures, and workflows, to streamline operations, extract and compile data to generate reports for senior management and enhance our overall efficiency. This administrative management position offers a unique opportunity to make a direct impact on the success of our company! DO YOU HAVE WHAT IT TAKES? Qualifications: Bachelor's degree in business administration, management, communications, finance, or other related field 2+ years of experience as an office manager or similar administrative role Preferred Qualifications: Experience in a home services industry such as electrical, plumbing, or HVAC Experience with a customer relationship management or field management software, such as ServiceTitan, Jobber, or House Call Pro Familiarity with a methodical business management system such as Entrepreneurial Operating System (EOS) We believe in taking care of our team, both on and off the job. That's why we offer a streamlined 3-minute, mobile-friendly initial application. If you're ready to take your administrative management skills to the next level, complete our application today!

Office Manager/RN Reports to: Director of Primary Care Services The Office Manager handles the overall supervision of the daily operations of patient services in a single office. The Office Manager helps maintain a cooperative relationship with all staff at CMCF, fulfills responsibilities as outlined below and generally manages all daily office functions and duties performed. Responsibilities and Duties: * Promt, regular attendance at the clinic. * Communicates daily with CNO regarding clinic operations, issues, human resources and patient satisfaction initiatives * Coordinates the basic administrative operations of the medical clinic including managing clinical and front office staff * Manages daily patient concerns and complaints and resolves patient satisfaction issues when possible; alerts CXO of patient concerns when appropriate and works with CXO to implement solutions for trends in patient complaints * Assists with data gathering and analysis for improving clinic operations and clinical quality * Manages latter portion of training for new medical assistants and receptionists * Performs employee reviews for direct reports at a minimum one time per year. * Identifies and reports facility maintenance issues * Assists with daily clinic schedules * Ensures that all equipment, supplies and medications are properly stocked, stored, and logged (as applicable) for the care of patients at clinic site. Coordinates with Inventory Clerk regarding clinic and office supplies. * Communicates with Community Development Coordinator regarding suggestions for advertising through various forms of media for the clinic * Monitors and approves time and attendance and paid time off for office staff * Manages the clinical team's daily workflow to achieve clinical disease management and prevention priorities, utilizing quality management tab in the EMR and delegating tasks as appropriate to care team members. * Communicates normal and abnormal lab results to patients and provides appropriate patient education and the treatment plan as outlined by the provider. * Triages patient phone calls for providers and helps with medication refills or other patient requests, directs the assessment of urgent patients who present to the clinic in person or via phone. * Assist providers in direct patient care including medication reconciliation, medication counseling, chronic disease counseling, preventative health maintenance measures, and coordination of care with referral physicians * Provides nursing care for patients per protocols and as directed by the provider such as: IV infusions, medication injections, wound care and dressing changes, assisting in procedures, and diabetes and other chronic disease patient education. * Monitors EMR "Needs followup" bucket and follow up with patients and / or referral centers / physicians as needed (i.e., reschedule patients with chronic diseases with missed appointments, following up results or consult notes from physician referrals, reschedule missed imaging or referral appointments). * Monitors clinical quality measures at the nursing staff level, identifying opportunities for improvement and helping to implement strategies accordingly. * Participates in regular supervision of nursing and medical assistant staff and leads team meetings with reports to the Medical Director of ways to improve patient flow, patient satisfaction, and clinical quality of care. * Coordinates periodic clinical training , i.e. in-services, for medical assistants * Manages process for results reporting to the State and other agencies as required by law or directive * Oversees clinical aspect of tracking/ensuring management of positive or abnormal results (mammograms, paps, STD, etc.) in cooperation with CRNP. Manages process for sending lab letters to patients for normal or abnormal labs and sending letters to patients who have no-showed for appointments * Manages and coordinates insurance annual physical appointments (Healthspring 360s, Blue advantage P2Q forms, etc) * Oversees chronic disease registries to ensure that all patients are receiving high quality chronic disease management with in-house provider visits. * Assists CNO in investigations of assigned clinical incident reports, including coordinating a root cause analysis as needed. After the investigation, responsibilities include working toward development of action plans and monitoring implementation and maintenance of the corrective actions at the nursing level. * Responsible for performing sterilization, as well as teaching and assessing competencies by staff to perform sterilization in compliance with protocols * Responsible for performing autoclave maintenance, as well as teaching and assessing competencies by staff to perform daily, weekly, monthly and quarterly maintenance in compliance with protocols * Responsible for performing high level disinfection, as well as teaching and assessing competencies by staff to perform high level disinfection in compliance with protocols Qualifications: * Bachelor's degree from a 4 yr college or university, or at least 2 years experience in healthcare administration experience managing employees and HR issues * Experience in a medical clinic and / or FQHC * Person must be able to communicate well and professionally with staff, vendors, community partners, and patients * In offices that perform sterilization or high level disinfection, the office manager will complete training in either/both, as applicable, within 60 days of hire (or prior to the opening of the new office, if more than 60 days after hire)

Full-time Description OFFICE MANAGER | Desoto Healthcare Southaven, Mississippi Continuum Rehab Therapy is seeking an individual with medical office experience to join our therapy TEAM in the role of Rehab Coordinator at a skilled nursing facility in Southaven, Mississippi. Strong computer skills are a must. Basic Function The position provides clerical support for the Director of Rehabilitation and the Rehabilitation team at a local skilled nursing facility. The position has regular contact with staff members, patients, patients' families, physicians, nurses, and other staff as appropriate. About Our Company Continuum Rehab Therapy, LLC is a progressive, leading-edge rehab therapy company serving multiple states. There's a reason rehab is part of our name - it's the core of everything we do for our residents. For more information about this position, contact Lauren Berry (**********************) Be sure to check out our website, Continuum Rehab Therapy (continuumtherapy.com) Requirements Experience in a medical office or the medical field Insurance verification experience Strong communication and social skills for interacting with patients and therapists Excellent writing skills are required Organized and good with time management