Office manager/administrative assistant jobs in Kokomo, IN - 89 jobs

We are seeking a dedicated Front Desk Administrative Assistant for a short-term contract role. You will serve as the face of the company, greeting visitors, clients, and internal staff with professionalism and warmth. This role requires excellent communication skills and the ability to manage multiple tasks effectively. Responsibilities + Provide front desk backup including answering phones, greeting, and announcing visitors. + Sort and distribute mail and packages. + Support the Marketing Services Support team with tasks such as proofing, formatting, and finalizing reports. + Scan documents, handle outgoing mailings, and print/bind reports and large plans for engineers. + Organize giveaways for conferences/events and maintain the marketing closet. + Update staff and project information in the internal system as needed. + Communicate with internal partners, clients, and visitors in a professional and friendly manner. Essential Skills + Proficient in Microsoft Word, Excel, Adobe, and Outlook. + Familiarity with or ability to quickly learn phones, printers, and shipping programs (UPS and USPS). + Professional demeanor and attire for front desk duties. + Excellent verbal and written communication skills. + Ability to manage and prioritize multiple tasks effectively. Work Environment The position is located at the front desk and requires professional attire. The work schedule is Monday through Friday, from 8 AM to 5 PM. The contract is expected to conclude approximately on April 24th. Job Type & Location This is a Contract position based out of Indianapolis, IN. Pay and Benefits The pay range for this position is $22.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Indianapolis,IN. Application Deadline This position is anticipated to close on Jan 29, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

**Austin Industrial** is currently seeking an experienced **Field Office Manager** for projects in the **Lafayette, Indiana area** . We excel at what we do and are looking for talented professionals that want to excel with us. The Field Office Manager responsibilities are to provide overall direction and control over the jobsite accounting, personnel functions, and other administrative support functions required to support the project staff. **Functional Areas of Responsibility** + Jobsite accounts payable/receivable. + Job cost accounting. + Change order accounting. + Support of job status reports. + Owner billings. + Project insurance administration. + Personnel administration. + Payroll administration. + Jobsite office administration. **Specific Duties and Responsibilities** + Prepare and submit monthly pay requests in accordance with contract terms. + Oversee all field payroll functions for both hourly and salaried employees; ensuring that all hours worked are properly documented, coded, and reported to the Austin Accounting Department. Receive and distribute payroll checks in accordance with established policies and procedures. + Receive and process all invoices and pay requests from suppliers and subcontractors, including M/WBE and subcontractor man-hour reporting. Ensure the necessary back-up documentation is on file before approving invoices for payment. Monitor the entire invoice system to ensure that subcontractors and suppliers are being paid in a timely manner. Follow up with subcontractors and suppliers to receive appropriate back-up documentation. + Maintain the project job-cost ledgers that support pay requests to the owner. + Work with the Project Manager to ensure that all subcontractors have the necessary bonding and insurance documents properly completed and on file before their scope of work commences. + Incorporate change order revisions into the schedule of values. + Assist in preparation of the monthly job status report. + Ensure that all project cost items are coded properly according to the chart of accounts and recorded and paid in a timely manner. + Monitor all reports from the performance reporting system for accuracy and consistency and assist Project Manager in making all necessary revisions. + Direct a variety of jobsite personnel functions, (e.g., pre-employment/pre-transfer physical exams and drug tests, reference checks, new employee enrollments and orientations, group insurance) + Assist the Project Manager in a number of functions related to close out of a project to include the final billing to the owner. + Perform a wide variety of related administrative support tasks, (e.g., preparation of safety reports, equipment inventories and maintenance records). Ensure that all equipment onsite is reported for insurance purposes. + Establish and maintain the project filing system. + Perform general office and clerical duties. + Perform other duties as assigned. **Qualifications** + 3+ years of accounting experience working in an industrial setting. + Knowledge of accounting software programs. (ex: TRACK, CATS) + Knowledge of MS Office (ex: Excel) + Ability to multi-task and handle multiple deadlines. **Benefits & Compensation** We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. **We are proud to be a 100% Employee-Owned Company (ESOP)!** To learn more about our employee-ownership structure, please go to ********************************************************* . **Austin Industrial is an Equal Opportunity Employer.** _See_ the "Know Your Rights" poster available in English (****************************************************************************************** and Spanish (******************************************************************************************** . _See_ the "Pay Transparency Nondiscrimination Provision" poster available in English (*********************************************************************************************** and Spanish (*************************************************************************************************** . **No Third-Party Inquiries Please** This Company does not accept and will not consider unsolicited resumes, or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy. The Company will not pay any placement fee(s) without a written agreement to do so ( _i.e._ , payment must be required pursuant to the terms of a written agreement). **Accessibility Note** If you are a job seeker with a disability and require reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the **People Services Team** at ****************.** **Qualifications** **Licenses & Certifications** **Required** + Valid Driver's License Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (**************************** notice from the Department of Labor.

Crafting Brighter Futures for Businesses & Families across the US At the forefront of specialized financial services, we help families safeguard their assets and promise a profound purpose: ensuring a brighter future for every client. As a Benefits Representative, you play a pivotal role in helping families protect their assets and secure their futures. You'll be the face of our company, embodying our values and commitment. Primary Responsibilities: Engage with clients to understand their financial goals and concerns. Present tailored solutions to safeguard their assets effectively. Maintain a pulse on the industry, ensuring you offer the best and most updated advice. Foster relationships and ensure our clients always have someone they can turn to. Why Work With Us? Flexible Scheduling: Enjoy the benefits of a full-time role that has flexible hours. Unlimited Earning Potential: Your dedication determines your earnings*. Company Culture: At our company people are ambitious but respectful, high-energy, and treat every member like family. We do (optional) company outings frequently! Grow with Us: Dive into continuous learning and development opportunities. Application Process: Submit Your Application: No stringent qualifications needed. We believe in potential. Virtual Company Overview: Once your application is in, you'll receive an invite to a virtual overview, detailing everything you need to know about the position. This session lasts 20-30 minutes, and you can self-schedule at your convenience, often on the same day. Interact with Us: During the overview, you'll have the chance to chat with our team members and ask any questions. FAQs: When will I hear back after applying? Typically, within 24 hours. Is there any specific software I need for the virtual overview? No, our platform is accessible through any standard web browser. Details will be provided in the invitation. What's the growth trajectory for a Benefits Representative? Our focus is on continuous learning and development. Many of our reps have seen exponential career growth within our organization. * This is a commission only role with average earnings of $65,000+ in the first year and uncapped room for rapid growth based on performance. State and federal laws require licensing to sell certain insurance products. Ability to obtain a license is required.

About Ossium Ossium's mission is to improve the health, vitality, and longevity of human beings through bioengineering. We develop, manufacture, and bank cell therapy products that apply the power of stem cell science to revolutionize treatment for patients with blood, immune, and orthopedic diseases. At Ossium, we empower our employees, maintain the highest standards of operational excellence, and are a force for good. About the Job We're hiring an experienced, exceptionally organized, and positive Executive Assistant/Office Manager to support our Chief Science Officer (CSO) and the needs of the Indianapolis office. In this role, you will serve as a trusted partner and organizational anchor-someone who thrives on making things run smoothly, anticipates needs before they arise, and brings a friendly, can-do attitude to every interaction. You'll manage complex scheduling, communications, travel, and office coordination while supporting team operations in a fast-paced, mission-driven environment. This is a great opportunity if you love creating order out of chaos, enjoy helping others succeed, and take pride in being the “go-to” person who makes things happen. Required Qualifications 3+ years of experience as an Executive Assistant or in a similar high-level administrative role, ideally supporting C-level executives Excellent written and oral communication skills Proven ability to stay organized and maintain exceptional attention to detail in a dynamic, fast-paced environment Strong time management skills and ability to juggle multiple priorities gracefully High degree of professionalism, discretion, and judgment when handling sensitive information Positive, friendly, and proactive attitude-you take ownership and get things done Proficiency with Microsoft Office Suite and Google Workspace (Docs, Drive, Gmail, Calendar) This position is based on-site full time (Monday - Friday) in our Indianapolis office Preferred Qualifications Previous experience working in a startup or entrepreneurial setting Experience as an office manager Familiarity with HR systems, travel coordination, and interview scheduling tools (e.g., Rippling, Zoom, Google Drive) Key Responsibilities Executive Admin (70%) Manage a complex executive calendar, anticipating conflicts, reviewing and resolving double-bookings, and ensuring seamless scheduling Coordinate Tier meetings and other leadership meetings, including scheduling, agenda preparation, materials, and clear communication of schedules and expectations Book and manage all travel arrangements, ensuring efficiency, cost-effectiveness, and a smooth experience Track and support the CSO's continuing education requirements, deadlines, and related logistics Prepare, edit, and maintain high-quality PowerPoint presentations for internal and external meetings Capture meeting notes, ensure consistency in documentation, and follow through on action items Support recognition efforts, including reminders, coordination, and execution of acknowledgments and milestones Handle communications with professionalism, discretion, and positivity on behalf of the CSO Process expenses, manage invoices, and maintain organized, accessible documentation Take on new challenges with enthusiasm-no task too big or too small-while continuously looking for ways to improve efficiency and consistency Represent Ossium with warmth and professionalism in all internal and external interactions Office Manager Responsibilities (30%) Support onboarding for new hires and coordinate candidate interviews to ensure a positive, organized experience Manage day-to-day operations of the Indianapolis office, including office supplies, catering, events, and vendor relationships Greet visitors and ensure proper sign-in and escort procedures Partner with the People Team to plan company events, celebrations, and recognition moments In your first six months some projects you'll work on include: Designing and owning a streamlined internal communications rhythm, including a monthly newsletter and consistent weekly digital site updates to keep teams informed and connected Establishing and maintaining clear, consistent meeting documentation, presentation standards, and executive workflows Supporting a smooth and scalable onboarding experience as Ossium continues to grow Partnering with leaders and the People Team to support culture-improvement ideas and initiatives for 2026 We offer a full slate of employee benefits including: Competitive salaries Stock options 401(k) matching Medical, dental and vision coverage Four weeks of PTO accrued (vacation & sick time) annually + 11 company holidays Employer paid life insurance and long term disability Gym membership/recreational sports reimbursements Ossium provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or gender expression. Ossium Health provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, sexual orientation, gender identity, gender expression, or any other protected characteristic. Our Equal Employment Opportunity Policy Statement and the Know Your Rights: Workplace Discrimination is Illegal Poster reaffirm this commitment. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. If reasonable accommodation is needed, please contact our People Team at ************************ or ************. Ossium Health complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. Principals / direct applicants only please. Recruiters, please do not contact this job poster. Equal Opportunity Employer/Veterans/Disabled

Homeowners Associaton Management Company- Homeowners Association can be a big job for board members who just want to care for their community. OMNI management services makes that job easier. Job Description We are looking for a bright individual with organizational and time management skills who would love to learn and grow with a customer service driven company! In addition to daily operations focus such as filing and answering the phones, our Office Manager will use analytical thinking and industry expertise to streamline processes and elevate our company to a higher level of excellence. Great hours! Beautiful downtown office! Relaxed work atmosphere! Free employee parking! Paid time off! Performance based raises! Qualifications Microsoft Operating Systems. Microsoft Office. Excellent Phone Voice. Highly organized. Task focused.

SIGN-ON BONUS AVAILABLE! A team that is aligned and patient-focused creates a great environment for patients, and for you as a member of the team. This is what we strive to be and who we want to join us in providing the best care possible for patients to help our communities be healthier, feel better, and smile with confidence. We are seeking an Office Manager that shares our passion for patient care and education to lead the team. Responsibilities Manage business operations to exceed goals including scheduling, revenue optimization, expense control, and P&L responsibility including forecasts Partner with the Dentist(s) to lead the team by developing a collaborative, positive environment to support each member's success and development Work closely with other departments to ensure proper support for practice operation Deliver a superior patient experience demonstrating responsiveness and sensitivity to patient needs Complete all administrative tasks accurately and timely Qualifications Bachelor's degree in a business or healthcare discipline preferred Three (3) years management experience to include P&L oversight. Dental, medical, healthcare, or retail management experience is preferred Knowledge of dental insurance and explanation of benefits preferred Excellent time management and analytical skills with the ability to quickly resolve issues Excellent communication skills with both the team and patients Proficient with Microsoft Office products and working with dental software, experience with Dentrix preferred Benefits As a valued team member, you'll enjoy a rewarding career with growth opportunities and a comprehensive benefits package. Benefits for Office Managers include: Medical, Dental, and Vision Insurance Life Insurance, Short-Term and Long-Term Disability Insurance Flexible Spending Accounts Wellness Program Paid Time Off and Paid Holidays Quarterly Bonus Opportunities Employee Referral Program Bonuses 401k Career Growth Opportunities An equal opportunity employer and an advocate for diversity and inclusion Salaried Rate $60,000 - $65,000 USD We take great pride in helping our communities be healthier, feel better, and smile with confidence. Daily, we are driven by our vision to provide an elite patient experience tailored to their needs to receive the best care possible. Not only do our team members find it rewarding to help patients be healthier, but they also enjoy being part of an organization that supports their growth. Our commitment to professional development and promoting internally when appropriate allows for tremendous career opportunities.

**Job Title: Office Manager and Customer Service** We are seeking a diligent and dynamic Office Manager and Customer Service professional to join our team. This dual-role position requires an organized individual who can efficiently manage office operations while delivering exceptional customer service. The ideal candidate will be highly motivated, detail-oriented, and possess strong interpersonal skills. **Key Responsibilities:** - Oversee daily office functions to ensure a smooth and efficient workflow. - Manage administrative staff, delegating tasks, and providing professional support as needed. - Develop and implement office procedures and policies to improve efficiencies and compliance. - Maintain an organized and cohesive working environment for all team members. - Handle incoming customer inquiries, providing accurate information and resolving issues in a timely manner. - Foster positive relationships with customers, addressing concerns with tact and professionalism. - Coordinate with various departments to ensure customer satisfaction and swift resolution of inquiries. - Assist in hiring, training, and supervising office support staff. - Monitor office supplies and inventory, processing orders as necessary. - Prepare reports, presentations, and correspondence as needed by management. **Qualifications:** - Bachelor's degree in Business Administration, Management, or a related field is preferred. - Proven experience in office management and customer service. - Strong organizational and multitasking skills. - Excellent verbal and written communication skills. - Proficient in MS Office Suite and familiarity with office management software. - Ability to work independently and as part of a team. - Customer-focused attitude with a problem-solving mindset. **Benefits:** - Competitive salary commensurate with experience. - Health, dental, and vision insurance. - Paid time off and holiday benefits. - Opportunities for professional development and career growth. **How to Apply:** Interested candidates are invited to submit their resume and cover letter detailing relevant experience. We are an equal opportunity employer and encourage candidates from all backgrounds to apply. We are excited to welcome a new member to our team who shares our dedication to excellence in office management and customer service.

About Tendercare: Tendercare Home Health Services is a leading provider of compassionate, patient-centered care across Indiana. We are committed to excellence, love, and integrity, supporting our staff as they make a positive impact in the lives of our patients and their families. Job Summary: This requisition is for non-clinical office positions within Tendercare, which support the daily operations of our agency. These roles may include responsibilities such as scheduling, data entry, billing, payroll, and general administrative support. Duties will vary based on department needs. Please Note: This posting is used for multiple non-clinical office positions at Tendercare. Specific job duties and requirements will be reviewed during the interview process.

Job Description The data collection staff will assist the Department in its statutory responsibilities related to sex and violent offender registration. Incumbent reports to the Sex and Violent Offender Registration and Victim Services Division of the Department of Correction. Essential Functions: Research and collect court documents Analyze and interpret the documents collected Communicate with local and state law enforcement agencies Enter data into a designated web portal and data systems Perform related duties as assigned by Division Staff Job Requirements: Broad experience with data collection and data entry. Broad knowledge of the Criminal Code. Thorough knowledge of the Department of Correction, as well as all levels of the Criminal Justice System. Experience and comfortability with court documents and legal jargon Excellent written, verbal, and interpersonal communication skills. Strong organizational and time management skills. Ability to read and process data including information on crimes that is detailed, thorough, and contains sensitive material Ability to establish cooperative working relationships with department staff and external agency staff. Difficulty of Work: Incumbent must be able to handle multiple, complex tasks and make good decisions based on his or her knowledge and understanding of each specific question and assignment. Incumbent must use multiple methods in accomplishing an end result or outcome of a particular task and must be timely and accurate in completion of all tasks. Incumbents work must be accurate. Consequences of inaccurate data include a negative public perception of the Department and potential public safety risks to the communities. Incumbent works independently with work being reviewed on a periodic basis for accuracy, compliance with policy, and overall Department goals. Personal Work Relationships: Incumbent must maintain working relationships with all Department personnel to discuss projects related to their needs. Minimum Qualifications: Bachelors Degree required Masters Degree preferred Equivalent work experience may also be considered

Love creating welcoming, efficient spaces where people can do their best work? Are you energized by keeping things running smoothly, supporting others behind the scenes, and fostering a positive workplace culture? If organization, people, and problem-solving are your sweet spot, this role might be perfect for you. SMALL COMPANY. BIG IMPACT. At DKP, we help biopharmaceutical companies bring life-changing treatments to patients who need them most. As Manager of Office Operations, you'll play a critical role in making sure our team has everything they need to succeed - from a well-run office environment to seamless administrative and operational support. Your work directly supports our people, our culture, and the mission that drives everything we do. WHAT YOU'LL (MOSTLY) DO • Serve as the friendly, professional face of DKP for visitors, partners, and service providers • Oversee day-to-day office operations, including scheduling, supplies, vendors, and facilities • Provide administrative and operational support to leadership and other teammates • Coordinate leadership meetings, capture action items, and support internal communications • Partner with Finance and People & Culture on invoicing, HR documentation, and culture-building initiatives • Help plan and support onboarding, internal events, client meetings, team-building, and employee appreciation activities • Identify inefficiencies and recommend process improvements to streamline workflows • Provide quality assurance reviews of Word, PowerPoint, and Excel documents • Ensure our headquarters is organized, welcoming, compliant, and aligned with DKP's high standards WHO YOU ARE (AND WHAT HELPS YOU SUCCEED HERE) • You enjoy supporting others and creating environments where teams thrive • You take pride in thoughtful, high-quality work with attention to detail • You have a bachelor's in business administration, management, or a related field • You have a successful track record maintaining efficient operations as an operations manager or similar • You're proactive, organized, and comfortable juggling multiple priorities • You communicate clearly and professionally • You bring relevant experience in office operations management • You're solutions-oriented, adaptable, and comfortable stepping in where needed • You value collaboration, trust, and accountability • You are great with MS 365 apps and are familiar with CRMs like Salesforce • You enjoy contributing to a people-first culture and enriching others' lives WHY YOU'LL LOVE WORKING AT DKP • Purpose-driven work that truly impacts patient access • Employee-owned company - ESOP + 401K with employer match • Competitive compensation (salary + bonus) • Collaborative, low-ego, high-trust culture • Robust medical, dental, and vision benefits • Paid PTO, vacation, and charity days • Serene office setting surrounded by wooded walking trails • Well-behaved dogs welcome in the office ABOUT DKP DKP is an award-winning, employee-owned biopharmaceutical access consulting firm driven by a single core focus: enriching people's lives. We partner with manufacturers to solve reimbursement and market access challenges so life-changing treatments can reach patients with complex conditions. For over 25 years, DKP has been a values-driven, collaborative team known for thoughtful insights, integrity, and a genuine passion for creating meaningful impact. Ready to help shape a workplace where people love to come to work? Join DKP.

Job Description FRONT DESK MANAGER REPORTS TO: General Manager STATUS: Non-Exempt Directly supervises all front office personnel and ensures proper completion of all front office duties. Directs and coordinates the activities of the front desk, reservations, guest services, and telephone areas. Prepare monthly reports and budget for front office department. · DUTIES AND RESPONSIBILITIES: Daily: · Supervises workload during shifts. · Maximizes room revenue and occupancy by reviewing status daily. Analyses rate variance, monitor credit report and maintain close observation of daily house count. Monitor selling status of house daily. · Operate all aspects of Front Office computer system, including software maintenance, report generation and analysis, and simple configuration changes. · Wears the proper uniform at all times. Requires all front office employees to wear proper uniforms at all times. · Monitor all special guests and requests. · Review daily front office work and activity reports generated by Night Audit. · Monitor high balance guest and take appropriate action. · Verifies that accurate room status information is maintained and properly communicated. As assigned: · Prepares performance reports related to front office. · Along with the Assistant General Manager or the General Manager and Housekeeping Manager, conducts schedule Brand Standard audits, to ensure hotel meets quality assurance standards; · Ensures all required training is completed by Front Desk staff members · Along with the GM/AGM, completes front desk staff members' performance evaluation reports. Ongoing: · Trains, cross -trains, and retrains all front office personnel. · Participates in the selection of front office personnel. · Schedules the front office staff. · Evaluates the job performance of each front office employee. · Monitors Guest Satisfaction scores and implements strategies to improve it; · Maintains working relationships and communicates with all departments. · Resolves guest problems quickly, efficiently, and courteously. · Updates group information. Maintains, monitors, and prepares group requirements. Relays information to appropriate personnel. · Reviews and completes credit limit report. · Works within the allocated budget for the front office. · Enforces all cash-handling, check-cashing, and credit policies. · Conducts regularly scheduled meetings of front office personnel. · Upholds the hotel's commitment to hospitality. · Ensure implementation of all hotel policies and house rules. · Ensure that employees are, at all times, attentive, friendly, helpful and courteous to all guests managers and other employees. KNOWLEDGE, EXPERIENCE AND REQUIREMENTS: · Must be able to read, speak, write, and understand the primary language used in the workplace. · Schedule flexibility and ability to cover shifts in case of an absence of a scheduled front desk staff member; · Must be able to stand for extended periods of time · Minimum of one year of hotel front desk supervisory experience, experience handling cash, accounting procedures, and general administrative tasks. · Excellent organizational and prioritization skills. · Ability to work well and collaborate with others. · Superior customer service skills. · Prior hotel experience is required Job Type: Full-time Benefits: 401(k) Dental insurance Employee discount Health insurance Life insurance Paid time off Vision insurance Schedule: Day shift Evening shift Holidays Weekends as needed Ability to Commute: Indianapolis, IN 46237 (Required) Ability to Relocate: Indianapolis, IN 46237: Relocate before starting work (Required) Work Location: In person

Compensation: $70,000 - $80,000 Schedule: Monday - Thursday 7:45am - 5:00pm and Friday 7:45am - 1:00pm CHORD Specialty Dental Partners is seeking a highly organized and detail-oriented Dental Office Operations Manager to oversee the smooth functioning of our pediatric dental office. As the Operations Manager you will maintain efficient administrative processes, coordinate patient care, and support the team. You will play a vital role in creating a positive and efficient work environment that enables our dental team to provide exceptional patient care. The ideal candidate can communicate with grace, is a creative problem solver, and is consistent. Together, with our experienced dentists and clinical staff, we want you to bring your passion, skills, and drive to help patients achieve beautiful smiles and better health while creating “wow” experiences at every visit! Responsibilities Own Scheduling Discipline: Maintain and optimize office schedules in full compliance with our company policies and procedures to maximize productivity. Enforce Policy Adherence: Implement and monitor company office policies, holding staff accountable for consistent compliance. Drive Financial Stewardship and Business Health: Manage office operations within budget guidelines, including revenue drivers, cost control for supplies, equipment upgrades, and resource allocation. Accelerate Growth Initiatives: Actively support marketing and promotional programs to increase new patient acquisition and strengthen community presence. Lead High-Performance Teams: Directly supervise office staff, providing proactive performance management through feedback, coaching, corrective actions, and formal appraisals. Foster Communication & Alignment: Conduct monthly office meetings, bi-weekly provider meetings, maintain documented minutes, and ensure follow ups are made. Promote Continuous Improvement: Identify operational gaps and implement solutions that enhance efficiency, patient experience, and team engagement. Drive Cross-Functional Collaboration: Partner with Revenue Cycle, Marketing, HR, and other support functions of Chord to align strategies, resolve challenges, and deliver seamless operational and patient experiences. Qualifications Minimum of three (3) years of experience in a management position, preferably in a dental or healthcare setting. Excellent organizational and communication skills with attention to detail. Ability to support doctors, employees, and patients as a leader of the operations team. Knowledge of dental/medical terminology and PMS software preferred. Experience using Microsoft Office Suite including Outlook, Teams, Excel and Word. Clearance through the State of IN to work on children: determined through Criminal Background Check and finger printing What We Offer We believe that taking care of our employees and their families is paramount. That's why we offer a comprehensive benefits package designed to support you in every aspect of your life. Here's what we provide: Medical and Vision Insurance: You're eligible starting the first month after you join. Dental Coverage: Enjoy this benefit with $0 premium. 401(k) Plan with Company Match: We help you plan for your future with our matching program. Generous Paid Time Off and Holidays: Take the time you need to relax and recharge. Employee Referral Program: Earn rewards for bringing talented individuals to our team. Big savings, big perks: Enjoy exclusive discounts on everything from restaurants and travel to movies and more with our employee discount program. Pet Insurance: We understand the importance of furry family members too. Cutting-edge Technology and Training: We provide the tools and resources you need to excel in your role. Life and Disability Insurance Options: Protect yourself and your loved ones with our coverage options.

We began with a single vision shared between 10 brothers. Originally, we opened our doors as Sunshine Grounds Care in 1987. As time passed and more brothers joined in the project, it became a widely recognized brand built on the principles of excellent workmanship, customer satisfaction, and real care. We abide by the simple values outlined in our company acronym "C.A.R.E.", which are: Customers first, Attitude, Respect, and Enjoy life in the process!As Office Manager, you are a key team member supporting the work of management and other staff. You are responsible for clerical, receptionist, bookkeeping, and project-based work to contribute to the day-to-day operations of Ground Guys. Exemplifying our code of values, you show respect and courtesy to all customers and employees. You are self-motivated, thrive in fast moving environments, and are able to manage time to effectively meet deadlines. You have proven communication skills with supervisors, employees, and customers and are able to effectively manage a variety of situations on a day-to-day basis.Specific Requirements: Direct and coordinate the administrative services in the office Perform administrative functions including billing, payables, sales tracking, project tracking and collection activity Work closely with the sales & production teams to ensure good flow of communication and data Maintain office staff by recruiting, selecting, orienting, coaching, counseling, and disciplining employees Job Requirements: Minimum two years admin experience Previous experience in a management role Strong written and verbal communication skills Detail-oriented with strong data entry skills Professional appearance and personality Team player who can work independently Benefits: Benefits package varies by location We are actively interviewing for this position - Apply today and our hiring manager will follow up! Compensation: $18.00 - $25.00 per hour When you put on The Grounds Guys uniform, you become part of a team-local experts who strive to treat everyone with respect, do the job the right way, and simply enjoy life in the process. Working for our franchises means they'll take care of you the way they take care of their own family and friends. And cultivating a culture of CARE, among the team and within the communities, is as important as trimming hedges and planting flower beds-it's part of everything The Grounds Guys do. *All independently owned and operated franchised businesses operate under the service brands' marks, trademarks, trade names, logos, emblems, slogans, or other indicia of origin in connection with The Grounds Guys franchise system within a specified geographical area. Only the independently owned and operated franchised business shall have any interaction with or authority for its business and make all employment related decisions related to its franchised business.

QUALIFICATIONS: Excellent communication skills required. Strong positive public relations skills needed. Candidate should possess the ability to work in a high-paced environment and be flexible. Dependability, organization, and confidentiality are required. Accuracy and detail-oriented The ability to create a pleasant office environment is required. Manage spending accounts Year-round position with competitive salary and benefits. Position may be filled at any time.

Benefits: Competitive Wages Paid Training Flexibility Career Advancement Opportunities Growing Industry Paid time off Dental insurance Health insurance Job Title: Office Manager Reports To: Franchise Owner Key Areas of Responsibility: The Office Manager is an integral part of FlyLock Security Solutions - Fort Wayne/Indianapolis, supporting operations in the growth of the company. The Office Manager will have significant contact with customers; therefore, this person must demonstrate a high level of professionalism and seek to exceed the customers' expectations. The Office Manager must have the ability to work well with leadership and the Service Technicians. Duties: Manages all customer service calls. Assures quality customer service. Follows through on customer requests. Schedules projects, dispatch technicians, and communicates any changes to the schedule to the appropriate service technician as required. Assists with the implementation of marketing plans. Provides daily support to the Franchise Owner and General Manager. Assures all information and administrative paperwork is properly entered into the software program. Prepares Work Orders. Creates and maintains all customer files as required. Completes time sheets daily. Sends follow-up emails to potential customers and partners as appropriate. Prepares bank deposits. Coordinates and documents all communication affecting customers, employees, or suppliers. Invoices customers, track payables, and manages accounts receivables. Assures that all accounting budgets are balanced. Manages office supplies within budget. Qualifications, Knowledge and Skills Required: Minimum of 2 years administrative or office experience (experience in the locksmithing and security solutions industry is ideal). Good relationship-building skills with a diverse population including all customers, partners, technicians, and all other company employees. Good written, verbal, and phone communication skills. Basic organizational, clerical, administrative, planning, and organizational skills Ability to manage multiple functions at the same time and maintain good organizational skills. Able to work with minimal supervision, both individually and as part of a team. Timely and effective responses to the needs of customer inquiries. Accounting and budgeting experience is strongly desired. Basic computer proficiency including Microsoft Word, Excel, and Outlook. Working knowledge of CRM systems such as SalesForce. Compensation: $18.00 - $22.00 per hour The Flying Locksmiths and FlyLock Security Solutions franchise network of security specialists provide access control systems, commercial locksmith services and door security solutions nationwide. We blend traditional values with the latest advancements in technology to ensure our life safety and security solutions meet the precise needs of clients. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchise. All inquiries about employment at this franchise should be made directly to the franchise location, and not to FlyLock Security Solutions Corporate.

As a Dental Office Manager, you will assume a leadership role in overseeing the administrative and operational aspects of the dental practice. Your responsibilities will encompass staff management, financial oversight, and strategic planning to ensure the efficient and effective functioning of the dental office. Responsibilities Supervise and lead the dental office staff, including dental hygienists, dental assistants, business assistants, and other support personnel. Foster a positive and collaborative work environment, promoting teamwork and professional growth. Oversee the financial aspects of the dental practice, including budgeting, billing, and financial reporting. Monitor and analyze key financial metrics, working to optimize practice profitability. Ensure accurate billing and coding procedures. Manage insurance verification, processing claims, and addressing billing inquiries. Handle human resources functions, including hiring, onboarding, and performance evaluations. Address staff-related issues and promote employee engagement and satisfaction. Coordinate patient scheduling and appointment management to optimize patient flow. Oversee patient relations, addressing inquiries, concerns, and providing exceptional customer service. Ensure compliance with relevant regulations, including HIPAA, OSHA, and other dental industry standards. Stay informed about changes in regulations and implement necessary adjustments. Coordinate maintenance and repairs for dental equipment and the physical office space. Manage relationships with vendors and suppliers. Collaborate with the dentist(s) to develop and implement strategic plans for practice growth. Identify opportunities for improvement in operational efficiency and patient care. Maintain accurate and up-to-date patient records and practice documentation. Ensure the secure and confidential handling of patient information. Stay abreast of industry trends, advancements, and best practices. Provide ongoing training and professional development opportunities for staff. Qualifications Bachelor's degree in business administration, healthcare management, or a related field is preferred. Proven experience in dental office management is preferred. Strong leadership and managerial skills with the ability to inspire and lead a diverse team. Effective problem-solving and decision-making abilities. Solid understanding of financial management, budgeting, and revenue cycle management in a healthcare setting. Excellent communication skills, both verbal and written. Ability to communicate effectively with staff, patients, and external partners. Familiarity with healthcare regulations, including HIPAA, OSHA, and other compliance standards. Proficiency in office software and dental practice management software. Dedication to providing excellent customer service and enhancing the patient experience. Ability to adapt to a dynamic and fast-paced work environment. Collaborative mindset with the ability to work as part of a dental team. Benefits Paid time off Paid Holidays Medical insurance FSA and HAS Vision Insurance 401k Voluntary Life/AD&D insurance Short term disability Long term disability Accident Insurance Critical Illness Dependent care FSA Commuter Benefits Employee Assistance program Perks and discounts through ADP & Benefits hub Pet insurance

Office Manager-Rochester Job Title: Office Manager Schedule: Monday - Friday, 7:30 AM - 4:30 PM Pay: Starting at $16.96 per hour (based on experience) Join Our Mission At Cardinal Services, our mission is to lead the way to 100% equity, inclusion, and access for people with disabilities, families, and communities. We value teamwork, compassion, and integrity - and we invest in our employees through comprehensive benefits and opportunities for growth. We are seeking a dedicated Office Manager to provide administrative and clerical support, coordinate office operations, and help our team deliver high-quality community and residential services. If you are an organized, compassionate professional who enjoys helping others, we would love to meet you. Key Responsibilities * Oversee daily office operations, scheduling, and clerical functions * Manage petty cash, company credit cards, and billing support * Maintain office equipment, supplies, and company vehicles * Support administrative processes for Residential, Community Living, and Employment programs * Review documentation for accuracy and ensure timely filing and scanning into Filebound * Assist with Mantoux testing and related documentation * Build positive relationships with community partners, businesses, and organizations * Provide excellent customer service and communicate professionally with staff, individuals served, and the public Qualifications * High school diploma or GED required * Minimum two years of office administration, clerical, or administrative assistant experience * Proficient in Microsoft Word, Excel, and database management * Strong written and verbal communication skills * Excellent time management and multi-tasking abilities * Must have reliable transportation and be willing to transport individuals served as needed * Ability to lift up to 30 lbs Benefits * Medical, Dental, and Vision Insurance * Company-paid Life Insurance and Long-Term Disability * Employee Assistance Program (EAP) * Paid Vacation, Sick, and Personal Time * 401(k) Retirement Plan * Paid Holidays * Flexible Scheduling * Paid Training and Continued Education * Advancement Opportunities * Tuition Assistance * Employee Referral Bonus About Cardinal Services Cardinal Services is a nonprofit organization committed to empowering people with disabilities to live full, meaningful lives. We provide employment, residential, and community support services that promote inclusion and independence. How to Apply Apply online at ************************ Equal Opportunity Employer Cardinal Services is an Equal Employment Opportunity (EEO) and ADA-compliant employer. All Cardinal locations are tobacco-free.

About Ossium Ossium's mission is to improve the health, vitality, and longevity of human beings through bioengineering. We develop, manufacture, and bank cell therapy products that apply the power of stem cell science to revolutionize treatment for patients with blood, immune, and orthopedic diseases. At Ossium, we empower our employees, maintain the highest standards of operational excellence, and are a force for good. About the Job We're hiring an experienced, exceptionally organized, and positive Executive Assistant/Office Manager to support our Chief Science Officer (CSO) and the needs of the Indianapolis office. In this role, you will serve as a trusted partner and organizational anchor-someone who thrives on making things run smoothly, anticipates needs before they arise, and brings a friendly, can-do attitude to every interaction. You'll manage complex scheduling, communications, travel, and office coordination while supporting team operations in a fast-paced, mission-driven environment. This is a great opportunity if you love creating order out of chaos, enjoy helping others succeed, and take pride in being the "go-to" person who makes things happen. Required Qualifications * 3+ years of experience as an Executive Assistant or in a similar high-level administrative role, ideally supporting C-level executives * Excellent written and oral communication skills * Proven ability to stay organized and maintain exceptional attention to detail in a dynamic, fast-paced environment * Strong time management skills and ability to juggle multiple priorities gracefully * High degree of professionalism, discretion, and judgment when handling sensitive information * Positive, friendly, and proactive attitude-you take ownership and get things done * Proficiency with Microsoft Office Suite and Google Workspace (Docs, Drive, Gmail, Calendar) * This position is based on-site full time (Monday - Friday) in our Indianapolis office Preferred Qualifications * Previous experience working in a startup or entrepreneurial setting * Experience as an office manager * Familiarity with HR systems, travel coordination, and interview scheduling tools (e.g., Rippling, Zoom, Google Drive) Key Responsibilities Executive Admin (70%) * Manage a complex executive calendar, anticipating conflicts, reviewing and resolving double-bookings, and ensuring seamless scheduling * Coordinate Tier meetings and other leadership meetings, including scheduling, agenda preparation, materials, and clear communication of schedules and expectations * Book and manage all travel arrangements, ensuring efficiency, cost-effectiveness, and a smooth experience * Track and support the CSO's continuing education requirements, deadlines, and related logistics * Prepare, edit, and maintain high-quality PowerPoint presentations for internal and external meetings * Capture meeting notes, ensure consistency in documentation, and follow through on action items * Support recognition efforts, including reminders, coordination, and execution of acknowledgments and milestones * Handle communications with professionalism, discretion, and positivity on behalf of the CSO * Process expenses, manage invoices, and maintain organized, accessible documentation * Take on new challenges with enthusiasm-no task too big or too small-while continuously looking for ways to improve efficiency and consistency * Represent Ossium with warmth and professionalism in all internal and external interactions Office Manager Responsibilities (30%) * Support onboarding for new hires and coordinate candidate interviews to ensure a positive, organized experience * Manage day-to-day operations of the Indianapolis office, including office supplies, catering, events, and vendor relationships * Greet visitors and ensure proper sign-in and escort procedures * Partner with the People Team to plan company events, celebrations, and recognition moments In your first six months some projects you'll work on include: * Designing and owning a streamlined internal communications rhythm, including a monthly newsletter and consistent weekly digital site updates to keep teams informed and connected * Establishing and maintaining clear, consistent meeting documentation, presentation standards, and executive workflows * Supporting a smooth and scalable onboarding experience as Ossium continues to grow * Partnering with leaders and the People Team to support culture-improvement ideas and initiatives for 2026 We offer a full slate of employee benefits including: * Competitive salaries * Stock options * 401(k) matching * Medical, dental and vision coverage * Four weeks of PTO accrued (vacation & sick time) annually + 11 company holidays * Employer paid life insurance and long term disability * Gym membership/recreational sports reimbursements Ossium provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or gender expression. Ossium Health provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, sexual orientation, gender identity, gender expression, or any other protected characteristic. Our Equal Employment Opportunity Policy Statement and the Know Your Rights: Workplace Discrimination is Illegal Poster reaffirm this commitment. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. If reasonable accommodation is needed, please contact our People Team at ************************ or ************. Ossium Health complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. Principals / direct applicants only please. Recruiters, please do not contact this job poster. Equal Opportunity Employer/Veterans/Disabled

Crafting Brighter Futures for Businesses & Families across the US At the forefront of specialized financial services, we help families safeguard their assets and promise a profound purpose: ensuring a brighter future for every client. As a Benefits Representative, you play a pivotal role in helping families protect their assets and secure their futures. You'll be the face of our company, embodying our values and commitment. Primary Responsibilities: Engage with clients to understand their financial goals and concerns. Present tailored solutions to safeguard their assets effectively. Maintain a pulse on the industry, ensuring you offer the best and most updated advice. Foster relationships and ensure our clients always have someone they can turn to. Why Work With Us? Flexible Scheduling: Enjoy the benefits of a full-time role that has flexible hours. Unlimited Earning Potential: Your dedication determines your earnings*. Company Culture: At our company people are ambitious but respectful, high-energy, and treat every member like family. We do (optional) company outings frequently! Grow with Us: Dive into continuous learning and development opportunities. Application Process: Submit Your Application: No stringent qualifications needed. We believe in potential. Virtual Company Overview: Once your application is in, you'll receive an invite to a virtual overview, detailing everything you need to know about the position. This session lasts 20-30 minutes, and you can self-schedule at your convenience, often on the same day. Interact with Us: During the overview, you'll have the chance to chat with our team members and ask any questions. FAQs: When will I hear back after applying? Typically, within 24 hours. Is there any specific software I need for the virtual overview? No, our platform is accessible through any standard web browser. Details will be provided in the invitation. What's the growth trajectory for a Benefits Representative? Our focus is on continuous learning and development. Many of our reps have seen exponential career growth within our organization. * This is a commission only role with average earnings of $65,000+ in the first year and uncapped room for rapid growth based on performance. State and federal laws require licensing to sell certain insurance products. Ability to obtain a license is required.