Office manager/administrative assistant jobs in La Crosse, WI - 680 jobs

Project Administrative Assistant (Engineering & Construction) Schedule: Full-time | Eligible for 9/80 schedule Start Time: 8:00 AM (must be present for full business hours) Position Summary The Project Administrative Assistant supports engineering and construction projects by providing comprehensive administrative and clerical assistance to the Project Manager and project team. This role is critical to maintaining accurate project documentation, tracking progress, and ensuring smooth day-to-day project operations in a professional office environment. Key Responsibilities Provide general administrative support for engineering and construction projects Organize, maintain, and update project files, filing systems, and project communications Perform data entry and maintain project tracking systems Track project status and produce monthly progress reports Update record copies, engineering documentation, and project changes Prepare research and background information to support project inquiries Record and distribute meeting minutes for project and team meetings Answer phones and route calls appropriately Sort, distribute, and prepare incoming and outgoing mail Collect and distribute client bills and invoices Prepare memos, correspondence, reports, and other documents as requested Coordinate travel arrangements and internal services for project needs Prepare outgoing mailings, labels, emails, and faxes Reserve conference rooms and coordinate meetings, presentations, and interviews, including setup and cleanup Schedule and coordinate client interviews, presentations, and meetings Order, track, and maintain office and project supplies Update and maintain project calendars, rosters, contact lists, and execution plans Provide clerical support as needed across multiple projects Perform additional duties as assigned Comply with all applicable policies, procedures, and professional standards Required Qualifications High school diploma or equivalent Minimum of 6 years of relevant administrative or clerical experience Experience supporting engineering, construction, and/or transmission & distribution (T&D) projects strongly preferred Proficiency in Microsoft Word, Excel, Access, and PowerPoint Strong organizational skills with high attention to detail Professional communication skills (written and verbal) Must be reliable, responsive, and comfortable working in a structured, professional office environment Ability to start at 8:00 AM and remain in the office for the full business day Applicable experience may be substituted for education requirements. Work Environment Fully on-site position Professional office setting No remote or hybrid flexibility

AMS Industries, Inc. is a MEP+ contracting firm serving the commercial, industrial, refrigeration and nuclear industries (PMT). With over 60 years of existence, AMS has grown from a small refrigeration contractor with a few employees to a multi-discipline and multi-market MEP contractor with more than 500 employees. We strive to meet our commitments to clients, develop our people and improve our communities. We are seeking a highly organized and detail-oriented Onsite Administrative Assistant to join our construction team. This position reports to the on-site Project Manager. The ideal candidate will be responsible for handling various administrative duties, signing in new hires, help coordinate orientation sessions, and assisting with safety compliance. This role is crucial in ensuring smooth operations and maintaining a safe working environment on the construction site. Responsibilities: Handle correspondence, filing, and documentation. Schedules and coordinates meetings, and appointments. Generates standardized reports as needed. Maintains and updates files, spreadsheets, and logs with current data. Distributes files, and logs as appropriate. Maintains electronic and hard copy filing system. Retrieves documents from the filing system. Communicates with various departments and other third parties to gather and provide information to assemble and prepare reports and documents. Processes entries and statistical information which could include expense reports, timesheets, GL entries, and spreadsheets. Performs general administrative and clerical functions such as copying, printing, scanning, filing, and faxing. Sign in new hires and ensure all necessary paperwork is completed. Verify employment eligibility and ensure all documentation is properly filed. Conduct orientation sessions for new hires, providing them with necessary information about site policies, procedures, and expectations. Coordinate and facilitate safety training sessions, ensuring all personnel are up to date with mandatory safety protocols. Maintain records of all training sessions and certifications. This position has no supervisory responsibilities. Qualifications: High school diploma or equivalent; associate's degree or relevant certification is a plus. Proven experience in an administrative role, preferably in a construction or industrial environment. Intermediate to advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook is required for this position. Must be mature, professional, personable, and have a polished delivery on all assignments. Ability to handle confidential information with the utmost discretion. Must be able to communicate, both written and oral, in a professional manner and represent the company in a professional manner. Must possess good follow-through skills to finalize projects. Must have above-average proofreading skills and have a history of being accurate and thorough. What we offer: Health Insurance and ESOP (Employee owned) package. Health Reimbursement Arrangement (HRA) with Medical PPO FSA and Dependent Care 401K Matching Paid Maternity & Paternity Leave Generous PTO roll-over policy Social events and gatherings throughout the year

Dawes Rigging & Crane Rental, Inc. is seeking a motivated individual to act as an Administrative Associate to perform a wide range of office support activities to facilitate the efficient operation of the organization. This is a full-time, non-exempt Administrative, Associate, Retail, Skills

Dawes Rigging and Crane Rental, Inc. Milwaukee, WI (53214) Dawes Rigging & Crane Rental, Inc. is seeking a motivated individual to act as an Administrative Associate to perform a wide range of office support activities to facilitate the efficient operation of the organization. This is a full-time, non-exempt position with comprehensive benefits package in a casual office environment. Essential Functions Answer incoming telephone calls and provide excellent customer service Assist with accounts receivable, accounts payable and processing credit card payments Respond timely to inquiries from vendors, customers, or employees and research and resolve concerns or discrepancies File and maintain insurance records Transmit information or documents to colleagues or customers, using computer, mail, or facsimile machine Assist accounting, sales and safety department with other projects as needed Other duties as assigned Skills and Experience Requirements Strong initiative required; ability to work independently with minimal direct supervision Dependable Great attention to detail Strong analytical skills Respect confidentiality and company policies Exceptional verbal and written communication skills Must have solid general office skills including a working knowledge of Microsoft Office Must be able to sit for extended periods of time Must be able to operate office equipment and technology Organizational skills and the ability to prioritize tasks Benefits Competitive wages. Paid Time Off and Holidays. Comprehensive Benefits Plans (Medical, Dental, Life and Disability Insurance). 401(k) retirement plan with company match. ALL Crane Family of Companies The ALL Family of Companies and its affiliated branches are Equal Opportunity Employers with competitive wage and benefits packages in a drug-free environment. The ALL Family of Companies is the largest privately-owned crane rental and sales enterprise in North America, with 29 strategically located branches operating under the ALL, Central, Dawes, and Jeffers names - including specialized divisions for aerial lifts, boom trucks (ALT Sales), and parts. Since 1964, the ALL Family has been a leader in the lift industry - with market strengths that include commercial construction, roads & bridges, power generation, plants & processing, facility maintenance, and more. We're ALL you need The ALL Family of Companies is an Equal Opportunity Employer - M/F/Veteran/Disability/Sexual Orientation/Gender Identity.

Executive Assistant - Full-Time Our client in is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support. Key Responsibilities: Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives. Prepare, review, and edit correspondence, reports, and presentations with meticulous attention to detail. Serve as a primary point of contact between executives, internal teams, clients, and stakeholders. Organize and facilitate meetings, including agenda preparation, minute-taking, and follow-up on action items. Assist with special projects and initiatives as directed by executive leadership. Maintain confidential records and files, ensuring data integrity and security. Handle expense reporting, invoice processing, and other administrative tasks as needed. Qualifications: Proven experience as an Executive Assistant or similar administrative role supporting senior leaders. Exceptional organizational skills with the ability to prioritize tasks and manage multiple deadlines. Excellent written and verbal communication abilities. Discretion in handling sensitive information and maintaining confidentiality. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms. Bachelor's degree or equivalent work experience preferred.

We are seeking a reliable, detail-oriented Executive Assistant to support our Owner/President and Vice President. This is a part-time, hourly, hybrid role that is primarily in-office and plays a key part in keeping leadership organized, informed, and operating efficiently. The ideal candidate is highly organized, proactive, comfortable handling a variety of tasks, and understands the importance of discretion and follow-through. This role includes a mix of executive administrative support and occasional logistical or errand-based tasks. Responsibilities Manage calendars, scheduling, and meeting coordination for company leadership Assist with email organization, correspondence, and follow-ups Help prepare reports, documents, and internal materials Coordinate travel arrangements and itineraries Provide general administrative and organizational support to leadership Assist with basic tech needs (file organization, document formatting, system navigation) Help organize digital files, shared drives, and internal systems Support recurring administrative processes and reporting needs Assist with occasional local errands for the Owner/President (e.g., picking up lunch, returning packages, coordinating pickups/drop-offs) Support time-sensitive tasks that help leadership stay focused on higher-level work Qualifications Prior experience in an administrative, executive assistant, or office support role preferred Strong organizational skills and attention to detail Excellent written and verbal communication skills Comfortable handling confidential information with discretion Proficient with common office tools (Google Workspace or Microsoft Office) Ability to manage multiple tasks, prioritize effectively, and work independently Reliable transportation and ability to complete local errands as needed Work Schedule & Location Part-time, hourly position Tuesday-Thursday, approximately 6-8 hours per day Hybrid role, but primarily in-office in Urbandale, Iowa Opportunity for additional hours as business needs evolve Compensation & Growth $18-24 per hour, depending on experience Opportunity to grow responsibilities and hours over time Exposure to executive-level operations and decision-making Who This Role Is a Great Fit For Someone who enjoys variety and supporting others A highly organized self-starter who takes pride in follow-through A professional who values flexibility but thrives in a structured environment Apply Here ******************************************

ORGANIZATION: Lubavitch of Wisconsin is dedicated to serving all Jews throughout Wisconsin with Ahavat Yisrael - an unconditional love and concern for every Jew, regardless of background and affiliation. Its multiple programs provide the education to promote Jewish knowledge and awareness and the means to practice and experience our Jewish heritage. It encourages every positive action on the part of every Jew and facilitates the efforts of every organization, synagogue or group to increase Jewish knowledge and observance. JOB SUMMARY: We are seeking a candidate who is genuinely interested in working in the non-profit field. This position reports directly to the Executive Office and is responsible for general office support, campaigns, communications, events and more. KEY RESPONSIBILITIES: • Ensures operation of office equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories. • Maintains supply inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies, verifying receipt of supplies. • Scanning & making copies. • Entering, manipulating, and extracting data from our extensive database program • Contributes to the team effort by accomplishing related results as needed. • Basic website updates. • Greeting visitors and answering phones. • Protects the organization's value by keeping information confidential. • Receiving and logging payments and following up with appropriate correspondence. • Support of various programs, events, and holidays. • Advanced computer skills (including Microsoft Office, Gmail and basic internet skills) are required, as is the ability to learn new software quickly. Skills and Qualifications: • Reporting Skills • Computer proficient • Administrative Writing Skills • Microsoft Office Skills • Managing Processes • Professionalism • Dependability • Organization • Problem Solving • Attention to Detail

Requirements These are required of every associate. · Minimum lifting of 20 pounds. · Pushing, bending, stooping, upward reaching, manual dexterity. · Hearing, writing, typing. · Minimum pulling of 20 pounds. · Other duties may be assigned. Stepstone Hospitality and the Renaissance Des Moines Savery Hotel are Equal Opportunity Employers - EOE/M/F/D/V

The Manager - Dental Center is responsible for the day-to-day operations of one or more dental centers and serves as a liaison between dentists, staff, and administration. Under the direction of leadership, this individual oversees operational efficiency, ensures alignment with organizational goals, and contributes to the development and implementation of strategic business plans to support growth and expansion of dental services. ESSENTIAL JOB FUNCTIONS Maintains a well-trained and knowledgeable workforce to ensure effective service delivery and supports the ongoing development of team members. Evaluates staff performance and clearly communicates performance expectations to promote a productive and accountable work environment. Addresses employee concerns and monitors the implementation of performance improvement plans and disciplinary actions as needed. Manages staffing levels to meet patient care needs while adhering to established budgetary guidelines. Directly supervises business office operations and associated staff to ensure consistency and efficiency. Assists the Dental Assistant Manager in supporting and managing daily clinical operations and clinical staff. Maintains budgetary controls to support the center's financial performance and achieve established financial goals. Assists with the preparation of the annual capital equipment budget and collaborates with Dental and Family Health Center (FHC) Leadership to align purchasing practices with organizational goals. Collaborates with Business Systems Leadership to review reimbursement processes, coding, and billing updates to ensure alignment with financial targets. Partners with Service Line Leadership to establish center goals, develop and execute strategic plans, and monitor center performance metrics for trend analysis and operational improvements. Works with FHC dental billing teams to identify and address patient or department billing issues. Assists in resolving patient or family concerns related to care, billing, or service by facilitating timely and effective communication. Supports the effective use of dental software systems, including training, testing, and troubleshooting. Maintains strict adherence to scheduled work hours with regular and reliable attendance[TG3] . Performs other duties as assigned. EDUCATION AND EXPERIENCE Associates Degree or equivalent with applicable experience as listed below. Preferred Master's degree in business administration or healthcare administration.[CC4] Five years management experience with less than a bachelor's degree; or three years management experience with a bachelor's degree; or two years management experience with a master's degree. Preferred five years' management experience in a dental or healthcare setting. Equal Opportunity Employer

Who We Are At JonnyPops, our team is empowered to make an impact at work every day from producing high-quality, innovative frozen novelties to spreading kindness one pop at a time. We look for bright and ambitious individuals who seek out challenges, thrive in fast-paced and high-growth environments, align with our core values, and get fulfilment from seeing their work transform the world around them. Based in Elk River, MN, JonnyPops develops, manufactures, distributes, and markets frozen novelties. Retailers from coast to coast including Target, Costco, Publix, Kroger, Cub, along with thousands of regional and local grocers make JonnyPops part of their assortment. Growing from a dorm room start-up in 2012, JonnyPops mission is to make "A Better Pop for a Better World!" JonnyPops leads the frozen novelties space in innovation and uses simple ingredients with no artificial dyes. Every pop stick includes a kind deed, spreading kindness every day. Joining JonnyPops is an exciting opportunity to be part of high-growth brand and have a direct impact on the company's success. Join our team and help us make “A Better Pop, for a Better World!” Job Summary The Executive Assistant is a pivotal role responsible for managing the day-to-day administrative and personal needs of individuals on our executive team. This position ensures seamless coordination of schedules, communications, and tasks to support the executives in leading a fast-growing company. The role involves managing complex calendars, organizing travel arrangements, preparing high-level meeting materials, and acting as a liaison with internal and external stakeholders. This position requires a high degree of professionalism, confidentiality, and the ability to thrive in a dynamic and fast-paced environment while being able to anticipate needs and leading with creative problem solving. Essential Duties and Responsibilities Provide direct support to the C-Suite, assisting with all aspects of daily business tasks. Complete administrative tasks related to personal accounts and matters. Maintain confidentiality and handle sensitive information with discretion. Provide in-person support in Plymouth, MN daily, including office coordination and on-site logistics. Maintain awareness of industry trends, competitive developments, and relevant news related to key business contacts (social listening) to support executive communication. Document notes or drawings in PowerPoint, Word, or similar tools. Draft and edit documents, memos, and correspondence. Build strong relationships with internal teams and external partners. Assist in maintaining executive networks, including tracking stakeholders and relationship-building opportunities. Support the C-suite with operational coordination and priorities management. Manage multiple lines of incoming and outgoing communication, ensuring timely, accurate responses and prioritization. Facilitate meeting preparation, including agendas, pre-reads, and materials. Manage complex calendars, schedules, and shifting priorities. Coordinate domestic and international travel arrangements, itineraries, and logistics. Anticipate scheduling conflicts and resolve issues proactively. Provide administrative support for interdepartmental projects, events, and company initiatives. Track progress on strategic priorities and deliverables for the C-suite. Prepare executive briefings, summaries, and communications as needed. Food Safety Responsibilities Clearly reflect food safety and quality as part of the JP brand, when planning and executing projects, and while interacting with relevant external stakeholders. Minimum Qualifications Exceptional organizational skills, meticulous attention to detail, and outstanding communication abilities. Ability to multitask effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and project management tools (e.g., Asana). Maintain a professional appearance and demeanor at all times. Demonstrated commitment to confidentiality and discretion. Expected Pay Range Hired candidates may be eligible to receive additional compensation in the form on bonuses and/or commissions. $60,000-90,000 JonnyPops offers a competitive benefits package which includes the following: Medical/Health Insurance Dental Insurance Vision Insurance HSA FSA DCFSA Life & AD&D Insurance Short & Long Term Disability FTO/PTO EAP Programs Paid Holidays Employee Referral Program Sick & Safe Leave 401k Company Sponsored Meal Plan * Hired candidates may be eligible to receive additional compensation in the form of bonuses and/or commissions.

Ames Construction has built America for more than 60 years, and the exceptional people who make up our team are a vital factor in our success. We are a full-service, heavy civil and industrial general contractor that brings innovative solutions to many market segments, from highway and bridge construction to mining and rail. Ames is a family-owned company that retains its entrepreneurial spirit while offering the experience and stability of a proven construction industry leader. Equipped with our core values of People, Team, Our Bond, Persistence, and Vision, we make communities across the U.S. safer, keep supply chains moving, and lay the groundwork for a sustainable future. By joining Ames, you will be working with talented colleagues at an award-winning, nationally recognized top 75 general contractor. . For general inquiries or office positions not posted, please apply here. . Ames Construction is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Salary Hiring Rate: $39.30/hour, Grade 23, Exempt, Non-Union Stearns County Mission: Provide Exceptional Public Services to Assure a Safe, Healthy, Vibrant County for All. Stearns County Values: Professional | Approachable | Responsive | Collaborative | Fair & Equitable Stearns County is an equal opportunity employer and does not discriminate on the basis of race, color, creed, religion, national origin, sex, age, marital status, public assistance status, veteran status, disability or sexual orientation. It is important that your application show all the relevant education and experience you possess. Applications may be rejected if incomplete. Hiring Range: $85,825 - $102,479/annually (2026 Rates) Stearns County derives strength from its workforce and provides a welcoming environment where all are respected and valued. We are seeking a highly dedicated professional to join our leadership team in Public Works to provide ongoing supervision of office staff. County employees are provided a comprehensive benefit package, contributions to a Pension Plan , and generous time off. Please refer to our Benefits Overview . Position Objective To provide leadership for and management of the accounting and administrative support staff. This position is responsible for developing and performing the accounting and budgeting functions, process payroll and maintain all financial records, accounts and fiscal transactions for the department. Essential Duties and Responsibilities These examples do not include all possible responsibilities in this position and do not limit the assignment of related duties to this classification. 1. Directs and maintains the department's financial and cost accounting systems. 2. Directs employees involved with the input of expenditures and receipts into the Highway Department cost accounting system, County Finance system and the preparation of payroll for the department. 3. Develops, recommends, administers, and updates departmental policies and procedures affecting fiscal matters. 4. Monitors expenditures and revenues to accurately process all payments, receipts and payroll. 5. Insures proper processing of accounts payable and allocation of expenditures to the appropriate cost accounts. 6. Compiles infrastructure values and performs GASB-34 reporting. 7. Assists with preparation of the department budget, monitors budget performance, and recommends budget adjustments as necessary. 8. Supervises the overall contract management process, including tracking costs and receivables by funding source and processing payments to contractors. 9. Processes Federal and State contract grant requests and monitors/reconciles receivables of grants. 10. Oversees all financial reporting for the County Highway Department and governmental, contractual, and regulatory authorities. 11. Participates in employee selection, orientation, training, performance management and disciplinary actions. 12. Responsible for training and cross training staff on administrative/accounting functions. 13. Assists general public with obtaining permits. 14. Prepares invoices to municipalities for local participation on construction and/or maintenance projects including proper documentation for the charges. 15. Maintains effective working relationships with all applicable governmental, contracting and regulatory authorities. 16. Oversees inventories of materials and supplies in the department cost accounting system, reconciling all inventories with the financial system. 17. Reviews, reports and files fuel tax refund requests. 18. Implements the Department's p-Card program, ensuring all procedures are followed, purchases are authorized and proper support is obtained. 19. Oversees Department's IT needs in collaboration with Information Services and serves as the first-line troubleshooter for computer-related issues. 20. Ensures that all Department software is up-to-date, oversees the upgrade process for the Department with outside vendors and/or Information Services. 21. Attends work in a regular and timely manner. 22. Performs other duties as assigned or apparent. Minimum Qualifications In order to be considered for this position, applicants must possess the following: Bachelor's Degree in accounting or related business field with accounting emphasis Four years of accounting experience including one year supervising employees Experience using Microsoft Office Applications Reliable means of transportation to travel to multiple locations around Stearns County, some of which may not be accessible by public transportation Desirable Knowledge, Skills and Abilities 1. Knowledge of accounting theory, principles and practices. 2. Knowledge of principles of governmental accounting, including budget preparation and control measures. 3. Knowledge of principles of office management, including conflict resolution. 4. Knowledge of fiscal analysis methods. 5. Knowledge of State and Federal governmental fund accounting, auditing and reporting requirements. 6. Knowledge of automated accounting and internal audit trail procedures. 7. Ability to implement audit procedures. 8. Ability to perform difficult and complex accounting calculations and entries. 9. Ability to analyze, plan, organize, and perform detailed accounting procedures. 10. Ability to exercise sound judgment in decision making. 11. Ability to work independently with minimal supervision. 12. Ability to organize and prioritize tasks. 13. Ability to effectively communicate verbally and in writing. Accountabilities Shared By All Employees 1. Performs job responsibilities in a manner consistent with the County's mission and values. 2. Develops and maintains a thorough working knowledge of all department and County-wide policies, protocols and procedures that apply to the performance of this position. 3. Develops respectful and cooperative working relationships with co-workers. 4. Informs immediate supervisor of all important matters pertaining to assigned job responsibilities. 5. Seeks opportunities for further personal growth and development. 6. Represents the County in a professional manner to all internal and external contacts when doing the County's business. 7. Complies with all rules and policies in order to maintain a safe work environment. Accountabilities Shared By Managers and Supervisors 1. Demonstrates, by personal example, the integrity, ethics and excellence in work performance. 2. Participates in decisions related to the selection, promotion, transfer, pay and discipline of assigned employees. 3. Orients personnel to County policies and procedures, and clearly communicates primary responsibilities and expected performance outcomes so individuals may proceed with certainty in their respective positions. 4. Leads, monitors, and continually evaluates employee performance using the performance communication process. 5. Administers County policies and contracts in a legal manner and fully documents all incidents and actions taken as a member of the supervisory/management team. 6. Creates a work environment in which individuals are motivated to accumulate additional skills and competencies and assists them in seeking opportunities for further personal growth and development. Work Environment and Physical Demands The primary responsibilities for this position will be performed approximately 100% of the time indoors. Will require travel to offsite locations and minimal attendance at evening meetings. Will have infrequent exposure to health hazards and accidents; requires a low level of physical effort. All employees are required to reside within the state of Minnesota. Extent of Supervision or Guidance Provided Work is performed under the general supervision of the County Engineer. Supervision of Others This position supervises Staff Accountant, Senior Account Technician, and Administrative Assistant positions. Responsibility for Public Contact Moderate. Hours of Work This position has a normal work schedule of 7:30 a.m. to 4:00 p.m.; may include some hours outside of normal work hours on occasion. Interview Date If you are selected to be interviewed for this position, interviews will be held on a date to be determined. Invitations to interview will be sent to the email address listed on the job application and will be based upon an assessment of education and experience. A job specific physical, drug and/or psychological exam may be required before appointment. Benefits To view Stearns County benefits go to: Stearns County Benefits Page If you require special accommodations to participate in the Stearns County hiring process, please contact us at ************.

Office Manager - Nonprofit Healthcare Organization Join a mission-driven nonprofit organization that provides essential services to individuals with developmental and intellectual disabilities across Wisconsin. With over 400 employees statewide and a national footprint, this organization is known for its compassionate care and tailored support services. About the Organization This nonprofit healthcare provider has served Wisconsin communities for over 20 years. Offering residential and day a wide range of individuals across the state. Known for its person-centered approach and extensive staff training, the organization supports over 400 employees statewide. Position Overview We are seeking a confident and customer-focused Office Manager to support the Milwaukee office. This is a temp-to-hire opportunity ideal for someone who thrives in a front-facing role and enjoys being the go-to person for coordination and support. Key Responsibilities Front Desk & Customer Service (40%): Serve as the welcoming face of the office, assisting visitors and staff with professionalism. Orientation Coordination (25%): Support weekly new hire orientations, including technical setup and onboarding logistics. IT Liaison (20%): Troubleshoot basic tech issues and coordinate with IT to ensure smooth operations. Meeting Scheduling (15%): Manage calendars and schedule meetings for leadership and staff. Requirements Must-Haves: Strong administrative and customer service background Tech-savvy with comfort using spreadsheets and basic reporting tools Confident and independent, able to work with limited supervision Professional demeanor and business casual attire Nice-to-Haves: Experience in healthcare or nonprofit environments #INNOV2025

Job Description Office Manager Salary: $60,000-$70,000 Per Year Incentives: Annual Bonus What a day is like: As an Office Manager, your focus will be to lead, train, and support the sales and service team in the office. You and your team will respond promptly and professionally to client inquiries, as well as assist the sales force with marketing calls. In this position you oversee all aspects of daily office operations including invoicing, scheduling, data entry, as well as order and maintain all internal office equipment and supplies. You will support your specialists in the field by tracking and reporting on performance, while also supporting the corporate Human Resources team by completing all necessary employee paperwork during employment. What kind of person we're looking for: The desire to grow yourself, your team and your business 2 -5 years managing an office and staff Experience working with a sales team helpful but not required Associates degree or higher preferred Ability to work efficiently and effectively with little supervision Excellent organizational, verbal, and written communications skills Data entry and Microsoft Office proficiency Ability to work in fast-paced, high-volume environment An attitude to lead and support continuous improvement Must be authorized to lawfully work in the U.S. Why you wil love working here: We have lots of training and developments opportunities and will support your continuing education in the industry You'll work alongside some of the best trained and equipped teams in the industry, with an emphasis on quality and safety We're collaborative, so you'll have the ability to connect and collaborate with people in your specialty field We offer a competitive salary and benefits, including matched 401(K), health care benefits, a flexible spending plan, paid time off and more You want to work in a company striving to ensure all employees are engaged Physical demands of this role: These physical demands described must be met by an employee to successfully perform the essential functions of this job. While performing the duties of the job, the employee is subject to frequently lift and/or move up to fifty (50) pounds. SavATree's mission is to take our passion for nature and keep this country's outdoors beautiful and flourishing. Through our comprehensive lawn and tree care, we work hard to make sure our customers have attractive, healthy and cared-for green spaces to enjoy. Over the last thirty years, we have opened new offices across the country, and we are looking for people who want to grow with us. We want everyone to be able to identify and achieve their own version of success, which means giving each team member the room and opportunity to grow. To ensure that everyone has the best chance to succeed, we invest heavily in training and continuing education. We make it easy for you to reach out and get the help you need, even when it's from the other side of the country. This means actively fostering a collaborative culture where we come together to learn from each other and help each other succeed. We pride ourselves on creating an environment where each employee has the resources and opportunities to advance his or her career and become a go-to subject matter expert. That's why we often say that when you work here, you thrive here. SavATree is an equal opportunity employer and a Drug Free Workplace

Love + medicine is who we are, it's what we do, it's why people want to work here. If you're looking for a job to love, apply today. Scheduled Weekly Hours: 32 This Senior Office Assistant will support the Department of Nursing! This position requires enthusiasm and administrative/clerical experience to support staff and processes. Ideal candidates possess skills including but not limited to: analytical, advanced problem solving (critical thinking) and professional communication skills with the ability to work as part of a team and independently. We are looking for a detail oriented, motivated and organized individual to join our welcoming team. Strong calendar management, computer skills and the ability to adjust to changing priorities are essential. Does this sound like you or someone you know? Apply today! What you will get: * Starting pay of $18.63/hour + more for experience! * Support to grow in your career with access to our Career Development Center and Tuition Investment Program * Top-rated retirement plan and healthcare benefits * Departmental leadership that supports you as you do your best work. * Work/Life balance to love what you do and where you live. What's Available: * .8 FTE (32 hours/week) * Shift: Monday-Friday, Days *No weekends or holidays* * Hours: 7:30 AM - 4 PM or 8 AM - 4:30 PM (Flexible - based on department need) * Department: Department of Nursing (DON) * Location: La Crosse, WI Schedule Example * Monday-Friday, between 8:00 AM - 4:30 PM with rotating days off. May need to accommodate for others coming in late/leaving early to meet dept needs. * What you will do: * Provide LOVE + MEDICINE to our patients through providing the best first/last impressions with top-level customer service. * Partner with a team of providers, medical professionals, and managers who are here to support your success and that of our patients in their health journeys. * What you need: * High School Diploma or equivalency + post High School training lasting a minimum of one year in a formal Business/Computer/Administrative/Secretarial/Office program, training or course work * 3-4 years relevant experience in office, secretarial, or administrative setting. Emplify Health is comprised of two of the Midwest's most respected healthcare systems, Bellin Health and Gundersen Health System. Once neighbors, we are now partners, united in our mission to provide exceptional care to our communities. As a not-for-profit, patient-centered healthcare network, we have headquarters in Green Bay and La Crosse, Wisconsin. Our extensive network includes 11 hospitals and more than 100 clinics, serving 67 cities and rural communities across Wisconsin, Iowa, Minnesota and Michigan's Upper Peninsula. With over 4,500 dedicated nurses and providers, we are committed to delivering primary, specialty and emergency care, along with innovative medical education programs. Join us in making a meaningful difference in the lives of our patients and communities. If you need assistance with any portion of the application or have questions about the position, please contact ********************************** or call ************. We inspire your best life by relentlessly caring, learning and innovating. This is our purpose. Together with our values - belonging, respect, excellence, accountability, teamwork and humility - our pillars set our foundation and our future. Equal Opportunity Employer

Job Description Office Manager Salary: Starting at $20/hr About us! We exist to transform our teams and industry by building highly effective teams to glorify God. We are a utility contractor offering a variety of services to the industry, specializing in customer service. We have the capabilities for Direction Drilling, Plowing, Trenching, Drop Plowing, Fiber Splicing, and more. Summary: The Office Manager is responsible for overseeing daily administrative operations to support the field team, supporting the financial and HR functions, as well as coordinating company functions, such as training, conferences, and travel arrangements. Responsibilities: A/P- Pay and manage bill pay. To receive, manage, and pay bills to vendors. HR- On/offboard, payroll system management, facilitate drug tests, facilitate documentation (CDL, med-card, training cert.) Payroll Incoming/outgoing mail and checks Bill pay Invoicing Support for PM Field support on payroll and misc. Tasks to support the field (mapping software tasks, dispatch tasks, crew support HR Manager Maintain stocked and operational offices. Organize company functions This role places a high emphasis on: Strong morals and ethical decision-making Integrity and trustworthiness Respect for people, processes, and commitments Alignment with company culture and long-term vision What Does Winning Look Like? These are the Success Statements that serve as the outcomes that the Office Manager is responsible for achieving and sustaining. Miners Underground employees feel heard, valued, and supported by the Office. Employee benefits and pay are communicated and managed in a timely manner reflective of our values. A/P and A/R are managed in a timely and professional manner in accordance with set KPI's. New employees feel valued, led, and in the loop during the onboarding phase. Communication and interaction is reflective of our company values and mission. Requirements High level of integrity, professionalism, and ethical judgment An “I will attack this problem” mindset Must be able to pass a drug test Must have reliable transportation Applicable office management experience (industry-specific experience preferred but not required) Strong organizational, problem-solving, and decision-making skills Excellent communication and interpersonal abilities Proven track record of accountability and follow-through

General information Press space or enter keys to toggle section visibility Name Retail Post Office Manager Ref # 12377879 Entity Australia Post Opening Date 03-Dec-2025 Suburb Denmark Work Type Permanent Full Time Description & Requirements Press space or enter keys to toggle section visibility Help us deliver like never before Australia Post is delivering like never before. From the vehicles that we drive, to the small businesses that make our communities thrive. We're delivering for the environment, for our communities, for our customers and for our people. We're moving forward and we want you to come along for the ride. About the opportunity As our Retail Post Office Manager, you'll professionally manage the retail outlet to meet the commercial and customer objectives of Australia Post. The successful candidate will apply effective business management skills and practices to maximise sales opportunities, improve profitability, productivity, and team engagement, grow revenue, and provide consistently high standards of customer service. You'll be * Managing, leading and motivating a team by defining work objectives, monitoring, and evaluating performance. * Ensuring all business activities meet current compliance and legal requirements, documented sales processes and behaviours and ethical standards. * Managing the business operations and financial performance of the retail outlet - grow profitable revenue, maximise returns on investment, manage core and new business, and adhere to fraud control, financial integrity, and cash management. * Reviewing and analysing the performance of the Retail Outlet Operations to achieve the strategic targets and objectives. * Managing back-office processing such as continuous improvement of streaming and presentation of outward mail, adhere to revenue protection procedures, maintain Post Office Box service standards, stock inventory Identify business issues, challenges, and opportunities - organise information, evaluate options, develop a solution, and take appropriate action to maximise results in a timely manner. About you * You're friendly, enthusiastic and reliable and you love working in a team environment. * You're ready to put the customer at the centre of everything you do to help make a difference in the community. * Extensive knowledge of retail operations and processes, products, and services. * Demonstrated ability to establish a collaborative working relationship with customers. * Evidence of having skills to lead and facilitate the implementation and acceptance of change within the workplace. * Proven ability to develop the skills and expertise of team members. * Experience in a similar customer-facing role which required effective and efficient resolution of customer complaints. * Demonstrated business and commercial management skills with the ability to analyse actual performance and to implement strategies to improve business operations. * Demonstrated high level interpersonal, written, and oral communication skills and an ability to establish and maintain effective working relationships with all levels of management and staff within the organisation. * A strong understanding of financial management and planning and therein the ability to grow profitable revenue ensuring better returns on investment. We're delivering together At Australia Post, we acknowledge the Traditional Custodians of the land on which we operate, live and gather as employees. We believe our business should reflect the diverse communities we operate in and are proud to be an inclusive workplace for people from all walks of life. We encourage applications from people of all ages, genders and backgrounds including Aboriginal and Torres Strait Islander peoples, People with Disability, LGBTQIA+ and Refugees. We are one of the largest organisations in Australia to successfully achieve Disability Confident Recruiter status. We are committed to providing an inclusive and barrier-free recruitment process and workplace for those living with a disability and are committed to reviewing and removing bias in our processes to create a gender-equitable recruitment experience and workplace. If you have any questions about accessibility, please contact our Diversity & Inclusion team on ****************************.au. See what a day in the life on the Retail Team at Australia Post looks like:

OFFICE MANAGER - RIVER OAKS Supportive leadership in a mission-driven assisted living community Why Join River Oak? River Oaks is a warm and welcoming assisted living community dedicated to helping adults with mental health challenges live with dignity, stability, and purpose. We believe that both residents and staff deserve an environment that is engaging, supportive, and rooted in compassion. We are currently seeking a full-time Office Manager who will play a key role in supporting day-to-day operations, coordinating medical appointments and transportation, and helping ensure the highest quality of care for our residents. If you're passionate about people, skilled in administration, and motivated by meaningful work, we invite you to apply. WHAT WE OFFER: ✅ Competitive salary (up to $25/hour and generous benefits package) ✅ 401(k) retirement plan with 5% employer match ✅ Medical, dental, and vision insurance, up to $1,000 employer-funded HSA account ✅ Short- and long-term disability insurance ✅ Life insurance ✅ Paid time off (PTO) ✅ Scholarship assistance ✅ Positive, purpose-driven work environment A DAY IN THE LIFE: As the Office Manager, you'll oversee front office operations while working closely with the leadership team to coordinate care services. You'll manage phones, schedule transportation and appointments, assist with resident trust accounts, and support communication across care teams. Your organizational strength and compassionate leadership help ensure that each day runs smoothly for residents and staff alike. WHAT YOU BRING: ✅ Prior experience in office management or administrative support (required) ✅ Experience working in a mental health or assisted living setting (preferred but not required) ✅ Strong communication and leadership skills ✅ Ability to prioritize, stay organized, and work independently A heart for helping others and contributing to a mission-driven team SCHEDULE: This is a full-time position, Monday through Friday during standard business hours. Join Our Team! If you're ready to bring your talents to a team that truly makes a difference, we want to hear from you. Take a moment to complete our fast, mobile-friendly application- we look forward to meeting you!

Full Time / Part Time | 0.8 FTE (32 hrs/wk) | Day Shift | Monday-Friday | Hours 9:00 am- 3:30 pm Make a lasting impact with Agrace Join Agrace, a nationally recognized nonprofit leader in hospice and palliative care. If you are looking for a position that helps support meaningful, patient-centered care, this is your opportunity to make a difference! How You'll Make a Difference (Essential Functions) The Team Assistant is responsible for providing administrative support to the homecare and resource clinical teams. Responsibilities include scheduling of staff and reviewing staff time sheets; coordinating and facilitating department meetings; monitoring daily census; and ensuring fulfillment of agency regulatory requirements. Key Responsibilities Clinical Support Track and coordinate recertification information including physician oral certifications and face-toface encounter results Lead IDT meetings; including setting agendas, facilitating patient discussions according to Medicare guidelines, entering recertifications, and taking and distributing meeting notes Assist homecare staff with electronic health records Track DME as directed Administrative Support Coordinate general meetings; including scheduling, sending invitations, preparing materials and agendas, reserving rooms, assisting with technology, taking and distributing meeting notes, etc. Generate and distribute team correspondence Triage calls to and from clinical staff; relay messages and troubleshoot Run reports at required intervals Staff Scheduling and Timekeeping Coordinate staffing to meet patient needs as a result of staff absences Build new hire Epic templates a. Process employee timesheets in timekeeping software; review and track online staff punches and timesheet entries; report discrepancies to Team Manager Track staff schedules, update appropriate calendars and templates Assist Team Manager with PTO requests, approvals, and denials Report staff scheduling concerns to Team Manager Other Duties Complete new hire preparatory duties Participate in internal work groups, meetings and committees relative to position responsibilities. Ensure compliance with Agrace policies and protocols, state, federal, and other regulations. You Bring (Qualifications) High school diploma or GED or equivalent combination of education and work experience 2. 3-5 years of administrative support experience required; experience in a health care setting preferred Intermediate Microsoft Office skills Intermediate electronic health records skills; Epic preferred Ability to use multi-line phone systems, messaging systems, and teleconference systems Ability to use proper body mechanics and standard precautions Ability to maintain professional boundaries with patients, families and co-workers Benefits Competitive pay with free parking Health, dental, and vision insurance for employees who are hired for 28+ hours per week (.7 FTE +) Retirement plans with employer matching Generous Paid Time Off (PTO) and holiday paid time off Comprehensive onboarding, mentorship, and career development About Agrace For more than 45 years, Agrace has been an innovator and leader in both caring for patients and their families, and in educating others about death, dying and grief. We are the largest hospice provider in Wisconsin. Well known for end-of-life care, Agrace also serves people across southern Wisconsin who are aging, seriously ill or grieving. At Agrace we are strengthened by the unique experiences, cultures and traditions of our staff, patients and clients. Together, we pursue a vision in which every Agrace staff member is treated fairly, and every patient and client experiences the respectful, individualized care they need and deserve. We foster a culture of belonging that celebrates people's uniqueness and leads to meaningful, empathetic connections. Agrace HospiceCare is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.