Office manager/administrative assistant jobs in Lansing, MI - 42 jobs

The executive secretary provides high level support for the assistant dean for global learning and innovation and Center for Global Learning and Innovation leadership with general day to day operations of the office. This includes managing the director's calendar, arranging domestic and international travel, attending meetings and events with/on behalf of the director in addition to other duties. The executive secretary will assist with managing projects, conducting benchmarking research, preparing and editing correspondence, and with producing reports, presentations, and briefs. This position also has Center for Global Learning and Innovation office reception duties, including answering phones and responding to basic inquiries. Hybrid work statement: Education Abroad is currently operating under a hybrid modality structure with staff working three days in person and two days remote per week. Core Duties & Responsibilities Executive Assistance Provide assistance to the Assistant Dean for Global Learning and Innovation with general day to day operations of the office, which includes, but is not necessarily limited to the following: Manage their calendar and provide support with planning and scheduling meetings and appointments Organize and maintain files, documentation and records Attend meetings and events with/on their behalf as requested and taking notes Provide administrative support to Center for Global Learning and Innovation leadership including: Route exchange and direct-enrollment agreements through the signatory process Route exchange and direct-enrollment agreements to international partners or organizations after signatory process has been completed Provide administrative and logistical support for inbound exchange student processing Receive and prepare new program development proposal applications for review Schedule meetings Assist the center leadership with managing projects, conducting benchmarking research, prepare and edit correspondence, and with producing reports, presentations, and briefs Meeting Management & Assistance Responsible for event logistics including scheduling meetings, preparing agendas, writing and distributing minutes as well as ordering catering as needed for the Advisory Council on Education Abroad meetings, weekly leadership meetings and any other committee/group meetings for the center as requested by leadership Travel Support & Assistance Arrange domestic and international travel for the Assistant Dean for Global Learning and Innovation, which includes preparing itineraries and processing and reconciling travel authorizations Provide travel support and assistance to members of the leadership team as requested Assist the finance office with processing international travel receipts for staff as needed Process and reconcile travel authorizations for staff as needed Reception Assistance & Student Services In coordination with the office manager, make arrangements for hosting external guests visiting the center when needed Provide reception services including receiving calls, taking messages, routing correspondence, and receiving visitors Complete other administrative duties as requested by leadership Education Abroad Operations Support Assist with special project coordination as assigned Assist with Education Abroad course enrollment through communication with program coordinators, reviewing student's ViaTRM applications and sending individualized enrollment requests to the Registrar's Office Prepare EA students' international entry documents and coordinate their collection by students in the office and send electronic immigration documents to students for other programs Communicate with students and families to assist with their EA applications or answer scholarship questions Enroll EA students in the US Department of State's STEP program. Serve as the Visual Compliance point person for the center which includes sending all potential partner institutions, collaborating international companies/vendors, international visitors, etc. through restricted party screening to ensure US governmental regulation compliance Professional Development Contribute to the profession of global learning, which may include attending and/or assisting with regional, national and international conferences each year as necessary/appropriate/fiscally feasible Contribute to the field of global learning, which may include producing and/or assisting with scholarly publications, conducting outcomes assessment research, etc. Minimum Requirements Knowledge normally acquired by completing a high school education with course work in word processing, typing, shorthand, and grammar Five to eight years of related work experience providing administrative assistance including calendar support, event/meeting coordination, word processing, editing, composing correspondence, spreadsheet and database software; or an equivalent combination of education and experience Desired Qualifications Knowledge normally acquired by completing a college-level education Experience as an executive assistant within a higher education or corporate context Excellent knowledge of MS Office, strong computer and internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, students, outside clients, and vendors. Ability to provide a high level of professionalism, discretion and confidentiality High level verbal and written communications skills Exemplary planning, organization, and time management skills Ability to work independently and manage multiple tasks simultaneously Experience in international education, particularly education abroad Proficiency in a language other than English Knowledge of general University policies and procedures Equal Employment Opportunity Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status. Required Application Materials Resume and cover letter Work Hours STANDARD 8-5 Website HTTPS://EDUCATIONABROAD.ISP.MSU.EDU/ The Bidding Eligibility ends on 01/27/2026 at 11:55 PM

The U.S. Fish and Wildlife Service's Michigan Ecological Services Field Office (MIFO) is located in East Lansing, MI. The SCA member will assist biologists with imperiled species conservation efforts. Work will include assisting others in identify best management practices to reduce potential impacts to listed species and further listed species recovery; assisting in imperiled species research projects or habitat improvement projects; and assisting with imperiled wildlife and plant survey efforts (e.g., imperiled butterflies and other pollinators, piping plover, mussel surveys etc.). This position will require coordination with multiple partners (federal and state agencies, NGOs, consultants, conservation organizations). The position will include some field work (about 20% of time) depending on interest of the person selected, and office work (about 80% of the time). This position will also provide assistance on the Great Lakes Restoration Initiative programs working to recover the imperiled piping plover. This position will use Geographic Information System tools to help identify potential restoration sites and prepare a summary report. Additionally this work may include preparing outreach materials, compiling other data/reports, and assisting with field surveys. Location East Lansing, MI Schedule January 31, 2026 - January 30, 2027 Key Duties and Responsibilities Performs data analysis and prepares objective and complete written reports and other technical documents and make recommendations; Maintains records of accomplishments and provides accomplishment reports as required by supervisors; Obtain, review, and evaluate reports, data, scientific literature, and other sources of information. Marginal Duties Participate in imperiled species habitat improvement projects or surveys; Interact with conservation partners on their imperiled wildlife and plant survey efforts (e.g., imperiled butterflies and other pollinators, piping plover, mussel surveys etc.). Serve with conservation partners on imperiled species habitat improvement projects (e.g., controlling invasive plants, improving nesting habitat for piping plovers, collecting native plant seeds, etc.). Laboratory/office/station duties Percentage of time: 20% Laboratory work may include processing samples from field work and working with various laboratory equipment. Office responsibilities include administrative duties, data entry and management, basic reporting. Station duties may include equipment maintenance and assistance with activities associated with the office complex. Miscellaneous Percentage of time: 20% Responds to written, telephone, and in-person inquiries. Assists MIFO staff with duties, as assigned. Required Qualifications Valid driver's license. Some experience with writing reports, data analysis, GIS, field research. This SCA Position is authorized under the Public Land Corps Authority. All participants must be between the ages of 16 and 30, inclusive, or veterans age 35 or younger. Participants must also be a citizen or national of the United States or lawful permanent resident alien of the United States. Hours served can be applied toward the Public Land Corps (PLC) hiring authority. Preferred Qualifications Experience working in a professional setting. Hours 40 per week Living Accommodations Housing is not provided. Housing is the responsibility of the individual. Compensation Living Allowance: $650/week; Relocation Allowance: $1,100, paid once All allowances are subject to applicable federal, state, and local taxes. Personal Vehicle Information Required Additional Benefits Defensive Drive Training AmeriCorps: Not Eligible Equal Opportunity Statement The Student Conservation Association, Inc., is an Equal Opportunity Employer. The SCA strives to cultivate a work environment that encourages fairness, teamwork, and respect among all staff members and is committed to maintaining a work atmosphere where lifestyles may grow personally and professionally.

The Office Manager for the Chief Student Services Officer (CSSO) plays a pivotal role in supporting the administrative and operational functions of Student Services at Jackson College. This position requires a combination of organizational skills, attention to detail, and the ability to work under pressure while maintaining a high level of professionalism. Additionally, this position has an ongoing responsibility for assignments requiring use of technical skills, independent judgment, organization and coordination skills needed to manage the work of the Chief Student Services Officer, and providing limited support to the administrators in Student Services. This work may be of a confidential and sensitive nature. Assigned duties may include management and technical tasks, managing and supervising student worker staff, and working with faculty and faculty committees. These require a thorough knowledge of College policies, procedures, and programs. Coordinate CSSO meetings and area needs with the Chief of Staff. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. * Provides administrative support services to the CSSO and limited support to the departments that report to the CSSO. * Manages the flow of information through the CSSO's office, both paper-based and in the electronic environment, and responding independently when possible. * Act as primary point of contact for the office, handling inquiries and communications from faculty, staff, students, and external parties. * In the absence of the CSSO uses creative problem-solving and directs concerns to appropriate personnel. * Maintains Student Services' web site in coordination with the Chief Student Services Officer, Student Services Administrators and Marketing. * Arrange registration, travel accommodations, travel forms and meeting arrangements for the Chief Student Services Officer, and other department administrators. * Oversees agenda and materials for Student Services Leadership Meetings, recording of minutes and posting online. * Initiates and composes general and confidential correspondences, minutes, reports, forms, requisitions, notifications, schedules, listings, and distributes as necessary. * Monitors and reports that Student Services Administrators are holding departmental meetings. Includes monitoring of weekly reports and provides follow-up messaging to ensure timely information sharing and task completion. * Supervises, trains and assigns student workers, particularly in the use of technology and quality tools. * Organize and coordinate meetings and events related to Student Services, including preparing agendas, minutes, and relevant materials. * Develops, plans for, and facilitates the implementation of special projects, solutions and procedures. * Documents processes, maintains data files, and supports the Student Services environment in information and reporting needs. * Processes Professional Activity Requests for Student Services administrators and staff. Ensures compliance with Travel Policy and Travel Voucher reimbursement requests. * Processes Purchase Order Requisitions and Vouchers that require CSSO approvals to ensure purchasing policy is followed and budgets are maintained. * Process and ensure all stipend requests requiring CSSO approval are accurate and have been completed as described. * Lead or contribute to special projects assigned by the CSSO which may include research, data analysis, report preparation, and presentations. * Work with Institutional Research and CSSO office to maintain college policies. * Responsible for understanding, supporting and actively demonstrating the College's beliefs, values, mission and vision and being in agreement to be evaluated by same. SUPERVISORY RESPONSIBILITIES Assigns and directs the work of student employees. CONTACTS AND PURPOSE OF CONTACTS Internal: Student Services administrative leadership and staff, Information Technology, and most other administrative offices on campus, occasionally in stressful circumstances. External: Disseminates information to students, other academic institutions and community members. Public contact encompasses providing or receiving information on request. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience Associate's degree (A.A.) or equivalent from two-year college or technical school; or three years related experience and/or training; or equivalent combination of education and experience. Other Skills and Abilities * Ability to manage a complex project from initiation through completion, to work independently and with a thorough knowledge of the Student Services Division of the institution and its personnel. * Capable of maintaining workload and professional appearance in a stressful environment. * Knowledge of administrative software and organization of research material is required. * Ability to present a positive image for the College in relations with others and in one's personal habits. * Cooperative personality to function effectively with others and resolve conflicts. * Extreme care in preserving confidentiality of records and activities related to the position. * Ability to handle multiple tasks, coordinate projects and people and to take initiative. * Excellent customer relations skills. Computer Skills Must have thorough knowledge of Microsoft Office TM including Word, Access, Excel, Internet Explorer, Publisher, Outlook, PowerPoint, as well as web page development software, Adobe, and database systems (preferably Colleague and WebI) is essential. Language Skills Excellent written and oral communication skills and note taking skills as defined by the supervisor. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence and document processes and procedures. Mathematical Skills Ability to calculate figures and amounts such as fractions, percentages, ratios, and proportions in practical situations. Knowledge of statistics is helpful. Reasoning Ability Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. PHYSICAL DEMANDS Physical demands of the job are typical to those in a normal office environment. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. "This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required and shall not be construed as declaring the specific duties and responsibilities. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his or her supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty." Jackson College only accepts on-line applications though this system. For assistance with this, please call ************. Please use your legal first and last names on your application. If you are hired, you will have the opportunity to identify and utilize your preferred name. The Jackson College Nepotism policy prohibits hiring of a relative or someone with a familial relationship to work in the same instructional department, office or administrative unit of the College including spouse, child, stepchild, parent, stepparent or sibling of the employee or spouse, aunt, uncle, niece/nephew, grandparent, grandchild, and members of the same household including domestic partner. It is important that your application show all the relevant education and experience you possess (even if you are repeating it from your resume or cover letter). For instance, do not say, "See Resume or C/V." Your resume, cover letter, and if a degree is required an unofficial transcript must be attached to your application. Applications will be rejected if incomplete. When you apply for the position, you will get to the document upload area where you will be given an opportunity to attach your documents such as your vita, transcripts, etc.. Instructions will also be found there. The College reserves the right to request proof of degree or certification at a later date if these documents are required as part of the qualifications for the position. Final candidates will be subject to a criminal background as part of the employment process. If selected you will be required to complete the US Citizenship and Immigration Services, Employment Eligibility Verification form I-9 and provide documentation verifying identity and eligibility to work in the United States. Jackson College is NOT able to support Visa applications for employment at the college. Applicants must already be eligible to work in the United States to be considered. Applicants with disabilities may request accommodation to complete the application and interview process. Please notify Human Resources at least three (3) working days prior to the date of need. A copy of Jackson College's Annual Security Report and Annual Fire Safety Report is available on the JC Campus Safety & Security website. The security report contains crime statistics for the previous three years for all of our campus locations and the annual fire safety report, which contains statistics for any reported fires in campus housing units and fire safety systems in these buildings. Additionally, the report contains policies, available resources and information concerning personal safety, fire safety and reporting procedures for both crimes and fires. Applicants have rights under Federal employment laws. Jackson College is an Equal Opportunity Employer that actively supports workforce diversity.

Infotree Service is a dynamic and entrepreneurial company, comprised of a team of dedicated professionals with over 50 years of direct experience. When you talk to Infotree's customers, you will repeatedly hear that it is Infotree's personalized attention and focus to customer needs that has resulted in such strong repeat business. Job Description Job Title: Project Coordinator Location: 444 Wealthy St., Grand Rapids, MI 49503 Duration: 24 months Summary: • Gathers, analyzes, translates and delivers information in clear, concise and meaningful formats based on specific project and/or program requirements and according to established project management standards. • Provides input to project research information; provides administrative and analytic support to the Project Manager. • Typically works on projects that are moderately complex to complex, and are large in size and organizational span. • May coordinate the activities of a project sub team and/or project activities to the extent those efforts might affect completion of assigned tasks. • Receives general direction from the reporting manager and/or project/program manager regarding tasks to be performed. Qualifications • May require a bachelor's degree and 1 to 2 years of experience. Additional Information If you are interested feel free to reach on ************ or email your resume on *************************

The practice manager at 42 North Dental is partnered with the Dental Director to drive the growth and success of the office by supporting excellence in patient care and exceeding patient service expectations. As a practice manager you are responsible and accountable for the results of and the day-to-day operations of the office. Responsibilities Primary contact and resource for doctors in the practice Review and maintain schedules for productivity Treatment planning and coordinating to promote high case acceptance Provide work flow direction for auxiliary staff Human Resources including hiring, training, performance management and dismissal Accounts receivables including patient pay and insurance Reporting, interpreting and responding to practice metrics to improve office performance Interact with home office to communicate office needs and success Perform other related job duties as assigned Qualifications Minimum two years of experience managing a dental practice Exceptional communication and customer service skills Superior interpersonal skills Thrives in a team-based environment Displays a high degree of professionalism Dedicated to being a true leader in the office

Become an integral part of Consumer & Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As a Senior Administrative Assistant in Consumer & Community Banking, you will need to work well in a team environment, be able to represent the manager and group with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes, and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Organize all aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills At least three years of administrative experience Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option

The Diocese of Lansing is accepting applications for an Administrative Assistant to serve the Chief Finance Officer and the Finance Department. We are looking for someone who has a desire to serve the Church behind the scenes, stewarding the financial resources of the diocese to ensure necessary ministries are well funded. The ideal candidate is well-organized, pays close attention to detail, enjoys working with others, and finds joy and energy in completing tasks. The position entails answering the telephone, receiving messages, drafting memos, filing, maintaining calendars, scheduling meetings, setting up the technology and hospitality for meetings, developing agendas, taking meeting notes/minutes, reserving rooms, ordering office supplies, and other general administrative duties as needed. The position helps facilitate the annual budget meetings with all department chairs and ministry directors and oversees the organization of a large annual dinner event of approximately 100 guests. The position requires maintaining confidentiality regarding information received as part of the daily work. Candidates must have an associate's degree in the field of business or equivalent experience. Experience working in the financial field is preferred. The candidates must have at least two years of experience as an administrative assistant. The position requires experience with Microsoft Office 365 including Teams, Outlook, Sharepoint, Word, Powerpoint, and Excel. Familiarity with Smartsheet's is a plus. Must be a practicing Catholic and active in a parish. Interested candidates should submit a cover letter of interest, a resume, and complete the online job application, including three references. The position will be posted until filled.

Infotree Service is a dynamic and entrepreneurial company, comprised of a team of dedicated professionals with over 50 years of direct experience. When you talk to Infotree's customers, you will repeatedly hear that it is Infotree's personalized attention and focus to customer needs that has resulted in such strong repeat business. Job Description Job Title: Project Coordinator Location: 444 Wealthy St., Grand Rapids, MI 49503 Duration: 24 months Summary: • Gathers, analyzes, translates and delivers information in clear, concise and meaningful formats based on specific project and/or program requirements and according to established project management standards. • Provides input to project research information; provides administrative and analytic support to the Project Manager. • Typically works on projects that are moderately complex to complex, and are large in size and organizational span. • May coordinate the activities of a project sub team and/or project activities to the extent those efforts might affect completion of assigned tasks. • Receives general direction from the reporting manager and/or project/program manager regarding tasks to be performed. Qualifications • May require a bachelor's degree and 1 to 2 years of experience. Additional Information If you are interested feel free to reach on ************ or email your resume on *************************

JobID: 210699587 JobSchedule: Full time JobShift: Day : Become an integral part of Consumer & Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As a Senior Administrative Assistant in Consumer & Community Banking, you will need to work well in a team environment, be able to represent the manager and group with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes, and techniques to complete assignments in line with the department's activities and goals. Job responsibilities * Maintain complex and detailed calendars * Screen incoming calls and determine the level of priority, while using caution in dispensing information * Manage the coordination and logistics of both internal and external meetings * Arrange and coordinate complicated domestic and international travel * Organize all aspects of internal and external events, including catering and transportation * Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines * Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access * Produce high quality emails and messages to individuals at all levels of the organization * Maintain department documents, including current organizational charts and Executive Bio's * Handle regular activities without prompting, and advise in advance with issues or delays * Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills * At least three years of administrative experience * Advanced ability to organize * Discretion and good judgment in confidential situations, and proven experience interacting with senior management * Strong interpersonal, written, and oral communication skills * Strong proficiency in Microsoft Office * Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option

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The Role : Dental Dreams in Battle Creek , Michigan seeks a motivated Office Manager professional with managerial dental practice experience. This position will focus on achieving operational goals, managing employee relations, and patient relations. The scope of the role is to assist and cover the front desk staff, fulfill the scheduling requirements and provide the necessary support to the Dental Assistants and Dentists. Who Are We: Dental Dreams is a dynamic, growing company with offices in Illinois, Texas, Massachusetts, Pennsylvania, Maryland, Virginia, New Mexico, South Carolina, Louisiana, California, Michigan, and Washington, DC. Our mission is to provide high-quality dental services in first-class facilities. We hire only the most qualified dentists and staff committed to superior patient care. More than 94% of Dental Dreams' patients say they recommend us to family and friends. Benefits: Competitive compensation + Monthly Performance Bonuses Benefits package includes: Medical & Vision Insurance Free dental treatment at our locations PTO 401K Life Insurance, Pet Insurance and More Responsibilities : Supervise all front and back-office staff; and cover those roles if necessary. Have a patient-centric disposition and foster a culture of service Hiring & training of support staff, performance management & annual reviews Accurately verify dental benefits and check-in/out processes Assist with presenting and/or explaining treatment plans Collect payments, co-payments, and deductibles Overseeing patient scheduling per goals Create insurance claims and submit pre-authorizations to insurance companies on a timely basis Pull patient charts for future appointments when necessary Other duties as assigned Qualifications: Required: Previous Dental Assistant experience and Management Experience 5+ years experience working in a dental practice knowledge of Dental Insurances and Dental Billing practices Possesses a track record for providing outstanding customer service Must be able to work in a fast-paced, hands-on environment Preferred: Dental Office management experience Bilingual Knowledge in ADP Workforce, Dentrix, and/or Eaglesoft KOS Services LLC / Dental Dreams is proud to be an Equal Employment Opportunity employer committed to an inclusive and diverse workplace. All qualified candidates will receive consideration for employment and will not be discriminated against based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, pregnancy, genetic information, creed, marital status or any other consideration prohibited by law or by contract.

Job Description Big I Michigan is looking for an Office Manager to join our amazing team in Lansing, Michigan. We're passionate about supporting our members and fostering a positive environment, and our office is the hub where all that energy begins. As our Office Manager, you'll be the welcoming face and the organizational backbone of our association. You'll ensure our day-to-day operations are seamless, managing everything from supplies and schedules to making sure our office space is a comfortable and productive place for everyone. This isn't just about admin tasks; it's about being a key player in our mission to serve the independent insurance agents of Michigan. If you love creating order, enjoy interacting with people, and want to be part of an organization that makes a real difference, we'd be delighted to hear from you! Benefits Annual Base Salary Based on Experience Paid Time Off (PTO) Health Insurance Dental Insurance Vision Insurance Life Insurance Disability Insurance Mon-Fri Schedule Retirement Plan Responsibilities Oversee the daily operations of the office, ensuring a smooth and efficient workflow. Provide daily administrative support for the CEO. Manage office supplies, inventory, and equipment, placing orders as needed. Greet visitors and answer phone calls, directing them to the appropriate personnel. Maintain organized filing systems, both physical and digital. Assist with scheduling appointments and managing calendars for staff. Support the team with various administrative tasks, including mailings and data entry. Handle basic financial tasks such as processing invoices and tracking expenses. Ensure the office environment is welcoming and well-maintained. Requirements Minimum of 2 years of experience in office management or a similar administrative role. Provide a professional presence within the office environment. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Excellent organizational and time-management skills. Strong written and verbal communication abilities. Experience with basic bookkeeping or financial record-keeping is a plus. Ability to multitask and prioritize tasks effectively.

We are a small, women-owned healthcare business that is supportive, collaborative, and customer-centric. Our goal is to provide skilled massage therapy services for people with cancer, fibromyalgia, and other serious or complex conditions -- and everybody else. This job does not include any medical billing at this time. It is primarily keeping our client accounts accurate, matching up Square transactions with client check-outs, and tracking hours and tips for three massage therapists. Our work environment includes: Flexible working hours -- work whenever is convenient for you, as long as you complete the tasks within 24-48 hours depending on the situation Friendly, no-drama contact with our massage providers via text or phone This job will take up to 5 hours a week for now. It will require someone who is: detail-oriented (be sure our clients' accounts are accurate) comfortable with numbers (track massage therapists' hours and tips) willing to use a few different apps and software programs to find information (MassageBook, ADP to submit payroll information) able to follow privacy/HIPAA guidelines (client info must stay private) available to answer texts from massage providers every few days when questions arise (Help us keep our clients informed about their accounts, locate information about gift certificates in our system) comfortable in a very professional, high-end wellness organization Over the next year or so, our business will very likely grow -- possibly to double its size. As demands increase, so will hours and pay.

As a Dental Office Manager, you will assume a leadership role in overseeing the administrative and operational aspects of the dental practice. Your responsibilities will encompass staff management, financial oversight, and strategic planning to ensure the efficient and effective functioning of the dental office. Responsibilities Supervise and lead the dental office staff, including dental hygienists, dental assistants, business assistants, and other support personnel. Foster a positive and collaborative work environment, promoting teamwork and professional growth. Oversee the financial aspects of the dental practice, including budgeting, billing, and financial reporting. Monitor and analyze key financial metrics, working to optimize practice profitability. Ensure accurate billing and coding procedures. Manage insurance verification, processing claims, and addressing billing inquiries. Handle human resources functions, including hiring, onboarding, and performance evaluations. Address staff-related issues and promote employee engagement and satisfaction. Coordinate patient scheduling and appointment management to optimize patient flow. Oversee patient relations, addressing inquiries, concerns, and providing exceptional customer service. Ensure compliance with relevant regulations, including HIPAA, OSHA, and other dental industry standards. Stay informed about changes in regulations and implement necessary adjustments. Coordinate maintenance and repairs for dental equipment and the physical office space. Manage relationships with vendors and suppliers. Collaborate with the dentist(s) to develop and implement strategic plans for practice growth. Identify opportunities for improvement in operational efficiency and patient care. Maintain accurate and up-to-date patient records and practice documentation. Ensure the secure and confidential handling of patient information. Stay abreast of industry trends, advancements, and best practices. Provide ongoing training and professional development opportunities for staff. Qualifications Bachelor's degree in business administration, healthcare management, or a related field is preferred. Proven experience in dental office management is preferred. Strong leadership and managerial skills with the ability to inspire and lead a diverse team. Effective problem-solving and decision-making abilities. Solid understanding of financial management, budgeting, and revenue cycle management in a healthcare setting. Excellent communication skills, both verbal and written. Ability to communicate effectively with staff, patients, and external partners. Familiarity with healthcare regulations, including HIPAA, OSHA, and other compliance standards. Proficiency in office software and dental practice management software. Dedication to providing excellent customer service and enhancing the patient experience. Ability to adapt to a dynamic and fast-paced work environment. Collaborative mindset with the ability to work as part of a dental team. Benefits Paid time off Paid Holidays Medical insurance FSA and HAS Vision Insurance 401k Voluntary Life/AD&D insurance Short term disability Long term disability Accident Insurance Critical Illness Dependent care FSA Commuter Benefits Employee Assistance program Perks and discounts through ADP & Benefits hub Pet insurance

Our mission is to build connections between our clients and their potential customer base by creating a standard of excellence and providing top notch service while, fostering our teams' growth through a rewarding and progressive environment. The growth of our team members is our highest priority. We are passionate about delivering quality and results. Optimum Retail Dynamics values teamwork within our agency and strives for good partnerships across all platforms. Job Description Direct Customer Service Representative ASST MANAGER NEEDED ASAP-NEW DIVISION & OFFICE EXPANSION *Please note: The Direct Customer Service position that we currently have open is an Entry Level Management opportunity, with no ceiling on the opportunity for growth. If you are looking to step directly into a management position, this is NOT the position for you. We require all managers, regardless of past experience to train in all areas of our company prior to taking on management responsibilities. ____________________________________________________________________________________________ Our Direct Customer Service Representatives work in an environment that is centered on being a part of a team and being included in a family atmosphere. We bring together diverse individuals who have an array of expertise, skills and potential helps us create progressive promotional event solutions for our clients. We ar e looking for key individuals to provide customer service and promotional knowledge to our client base. Join a company that invests in its employees and truly wants YOU to succeed. We provide our Representatives with: - Comprehensive Paid Training by a National Manager - Opportunities to earn $200 Monthly Gas Allowance - Opportunities to earn $100 Cell Phone Reimbursement - Numerous Advancement Opportunities - PTO and Benefits after 90 days Qualifications Do You Have The Qualifications? - Student Mentality - Infectious Positive Attitude - Reliable Transportation - Ability To Learn and Apply Marking/Promotional Strategies - Strong interpersonal and customer service skills - Desire for an Entry Level Opportunity with Management Goals Additional Information Education and/or formal training: High school diploma or GED equivalent. Excellent interpersonal skills Ability to identify and meet customer's needs and requirements Exceptional customer service skills Punctual, regular, and consistent attendance is required Knowledge, skills and abilities: Excellent verbal and written communication skills Must be self-motivated with a demonstrated ability to work independently in a fast paced environment Ability to establish and maintain effective relationships with customers Strong team and interpersonal relationship skills conducive to team development Ability to work independently, make judgment decisions and demonstrate consistent follow through Creates and maintains customer loyalty by serving customers above and beyond their expectations Exercises good judgment in decision-making in order to routinely deliver exceptional customer support at all times All your information will be kept confidential according to EEO guidelines. Send in your resume today!

Join the Premier Team at Shaheen Chevrolet as an Accounting & Administrative Associate! Are you detail-oriented, organized, and looking to join a dynamic team at the leading dealership in Mid-Michigan? We are seeking an Accounting & Administrative Associate who will play a crucial role in managing the administrative functions of our parts department. Key Responsibilities: * Performs clerical and administrative duties for the dealership business office. * Performs daily deposit banking functions * Opens and routes incoming mail, answers correspondence, and prepares outgoing mail. * Completes and files accounting work, correspondence, and other records assigned. * Cross train with accounting team to ensure coverage * Handles special clerical projects as instructed by either the controller or the office manager. Qualifications: Dealership experience preferred - willing to train the right person. * Education: High school diploma or GED, or one to three months of related experience/training; or an equivalent combination of education and experience. * Language Skills: Ability to read, interpret, and communicate effectively. Strong written and verbal communication skills. * Mathematical Skills: Proficiency in calculating figures and amounts. * Reasoning Ability: Strong common sense and problem-solving skills to carry out instructions and handle various standard situations. * Certifications: Must have a valid Driver's License. Why Join Shaheen Chevrolet? * Schedule: Monday-Friday 8:00am-4:00pm * Benefits Package: Enjoy a comprehensive benefits package including medical, dental, vision, disability, life insurance, and a 401K with employer match! Benefits start the first day of the month following 30 days of service. Also included is paid time off for vacation, sick, personal, and Holidays! * Career Advancement: Opportunities to grow within the premier automotive hub. As the top dealership in Mid-Michigan, we pride ourselves on providing exceptional customer service and a supportive work environment. This is an excellent opportunity for someone looking to grow their career in the automotive industry with a team that values dedication and excellence. Apply today and become part of a winning team! Job Title: Accounting and Administrative Associate SUMMARY Provides administrative support to controller. Handles used vehicle purchase transactions, internal repair and parts purchase transactions, bank deposits, supplies purchasing, and functions as a back-up and resource person for a wide variety of dealership administrative functions. ESSENTIAL DUTIES include the following. Other duties may be assigned. Performs clerical and administrative duties for the dealership business office. Performs daily deposit banking functions Answers incoming phone calls in a prompt, polite, professional manner. Opens and routes incoming mail, answers correspondence, and prepares outgoing mail. Completes and files accounting work, correspondence, and other records assigned. Cross train with accounting team to ensure coverage, Provides backup support for any accounting or service clerical position on an as-needed basis. Records orders for merchandise or service. Receives, counts, and prepares deposit for bank daily. Handles special clerical projects as instructed by either the controller or the office manager. Performs a variety of clerical duties Performs daily document filing functions Provides relief of receptionist as needed. Provides backup to CVR as needed Processes vehicle title applications Scans files within appropriate file system all dealership forms, records, reports, correspondence, or other important material. Reads/examines incoming material for accuracy and legibility, gets clarification if necessary, classifies properly, and files within appropriate file system. Searches for and retrieves information contained in files as requested. Maintains a knowledge of basic dealership information to act as a resource for incoming callers requesting such information. Maintains professional appearance and neat work area. MARGINAL DUTIES include the following. Other duties may be assigned. SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Two to four years related experience and/or training; or equivalent combination of education and experience. LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. MATHEMATICAL SKILLS Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. CERTIFICATES, LICENSES, REGISTRATIONS Valid Driver's License PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to stand and walk. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Join the Premier Team at Shaheen Chevrolet as an Accounting & Administrative Associate! Are you detail-oriented, organized, and looking to join a dynamic team at the leading dealership in Mid-Michigan? We are seeking an Accounting & Administrative Associate who will play a crucial role in managing the administrative functions of our parts department. Key Responsibilities: Performs clerical and administrative duties for the dealership business office. Performs daily deposit banking functions Opens and routes incoming mail, answers correspondence, and prepares outgoing mail. Completes and files accounting work, correspondence, and other records assigned. Cross train with accounting team to ensure coverage Handles special clerical projects as instructed by either the controller or the office manager. Qualifications: Dealership experience preferred - willing to train the right person. Education: High school diploma or GED, or one to three months of related experience/training; or an equivalent combination of education and experience. Language Skills: Ability to read, interpret, and communicate effectively. Strong written and verbal communication skills. Mathematical Skills: Proficiency in calculating figures and amounts. Reasoning Ability: Strong common sense and problem-solving skills to carry out instructions and handle various standard situations. Certifications: Must have a valid Driver's License. Why Join Shaheen Chevrolet? Schedule: Monday-Friday 8:00am-4:00pm Benefits Package: Enjoy a comprehensive benefits package including medical, dental, vision, disability, life insurance, and a 401K with employer match! Benefits start the first day of the month following 30 days of service. Also included is paid time off for vacation, sick, personal, and Holidays! Career Advancement: Opportunities to grow within the premier automotive hub. As the top dealership in Mid-Michigan, we pride ourselves on providing exceptional customer service and a supportive work environment. This is an excellent opportunity for someone looking to grow their career in the automotive industry with a team that values dedication and excellence. Apply today and become part of a winning team! Job Title: Accounting and Administrative Associate SUMMARY Provides administrative support to controller. Handles used vehicle purchase transactions, internal repair and parts purchase transactions, bank deposits, supplies purchasing, and functions as a back-up and resource person for a wide variety of dealership administrative functions. ESSENTIAL DUTIES include the following. Other duties may be assigned. Performs clerical and administrative duties for the dealership business office. Performs daily deposit banking functions Answers incoming phone calls in a prompt, polite, professional manner. Opens and routes incoming mail, answers correspondence, and prepares outgoing mail. Completes and files accounting work, correspondence, and other records assigned. Cross train with accounting team to ensure coverage, Provides backup support for any accounting or service clerical position on an as-needed basis. Records orders for merchandise or service. Receives, counts, and prepares deposit for bank daily. Handles special clerical projects as instructed by either the controller or the office manager. Performs a variety of clerical duties Performs daily document filing functions Provides relief of receptionist as needed. Provides backup to CVR as needed Processes vehicle title applications Scans files within appropriate file system all dealership forms, records, reports, correspondence, or other important material. Reads/examines incoming material for accuracy and legibility, gets clarification if necessary, classifies properly, and files within appropriate file system. Searches for and retrieves information contained in files as requested. Maintains a knowledge of basic dealership information to act as a resource for incoming callers requesting such information. Maintains professional appearance and neat work area. MARGINAL DUTIES include the following. Other duties may be assigned. SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Two to four years related experience and/or training; or equivalent combination of education and experience. LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. MATHEMATICAL SKILLS Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. CERTIFICATES, LICENSES, REGISTRATIONS Valid Driver's License PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to stand and walk. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Job Description The "Corporate Administrative Support/Admin" or Office Manager holds a critical role in ensuring the smooth operation of the office by managing various administrative tasks, overseeing data integrity, and serving as a primary point of contact for external stakeholders. This role requires strong organizational skills, attention to detail, and the ability to manage multiple responsibilities efficiently. Key Responsibilities: Questionnaire Auditing: ● Conduct thorough audits of completed questionnaires to ensure compliance with established guidelines. ● Identify discrepancies or errors in responses and collaborate with staff to rectify issues. Data Cleaning: ● Implement data cleaning processes to maintain accurate and reliable records. ● Utilize software tools to identify and correct inaccuracies in datasets. Final Review of Examiner Recommendations: ● Perform final reviews of recommendations made by examiners for accuracy and completeness. ● Ensure that all recommendations align with departmental standards before submission. Fielding Taxpayer Calls and Concerns: ● Serve as the first point of contact for taxpayers seeking assistance or clarification on various issues. ● Address inquiries professionally, providing accurate information or directing them to appropriate resources. Research for Ownership and Occupancy Requirements: ● Conduct research related to property ownership and occupancy requirements as needed. ● Stay updated on relevant laws and regulations affecting property assessments. General Office Management and Troubleshooting: ● Oversee daily office operations, ensuring a productive work environment. ● Troubleshoot any operational issues that arise, coordinating with IT or other departments as necessary. Administrative Assistant to Director: ● Provide comprehensive administrative support to the Director, including scheduling meetings, preparing reports, and managing correspondence. ● Assist in project management tasks as directed by the Director. Point of Contact for External Agencies: ● Act as the liaison between the office and external entities such as the Department of Treasury, Assessors, and Equalization Directors. ● Facilitate communication between parties to ensure clarity on policies and procedures. Qualifications: ● Bachelor's degree in Business Administration or related field preferred. ● Proven experience in office management or administrative roles. ● Strong analytical skills with experience in data auditing and cleaning. ● Excellent verbal and written communication skills. ● Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with database management systems. ● Ability to manage multiple tasks simultaneously while maintaining attention to detail. *Must be 30 minutes away or less from office location!*

Crafting Brighter Futures for Businesses & Families across the US At the forefront of specialized financial services, we help families safeguard their assets and promise a profound purpose: ensuring a brighter future for every client. As a Benefits Representative, you play a pivotal role in helping families protect their assets and secure their futures. You'll be the face of our company, embodying our values and commitment. Primary Responsibilities: Engage with clients to understand their financial goals and concerns. Present tailored solutions to safeguard their assets effectively. Maintain a pulse on the industry, ensuring you offer the best and most updated advice. Foster relationships and ensure our clients always have someone they can turn to. Why Work With Us? Flexible Scheduling: Enjoy the benefits of a full-time role that has flexible hours. Unlimited Earning Potential: Your dedication determines your earnings*. Company Culture: At our company people are ambitious but respectful, high-energy, and treat every member like family. We do (optional) company outings frequently! Grow with Us: Dive into continuous learning and development opportunities. Application Process: Submit Your Application: No stringent qualifications needed. We believe in potential. Virtual Company Overview: Once your application is in, you'll receive an invite to a virtual overview, detailing everything you need to know about the position. This session lasts 20-30 minutes, and you can self-schedule at your convenience, often on the same day. Interact with Us: During the overview, you'll have the chance to chat with our team members and ask any questions. FAQs: When will I hear back after applying? Typically, within 24 hours. Is there any specific software I need for the virtual overview? No, our platform is accessible through any standard web browser. Details will be provided in the invitation. What's the growth trajectory for a Benefits Representative? Our focus is on continuous learning and development. Many of our reps have seen exponential career growth within our organization. * This is a commission only role with average earnings of $65,000+ in the first year and uncapped room for rapid growth based on performance. State and federal laws require licensing to sell certain insurance products. Ability to obtain a license is required.