Office manager/administrative assistant jobs in Poplar Bluff, MO - 1,433 jobs

Innovative and tech-savvy real estate brokerage located downtown Chicago in West Town (Noble Square), is seeking a motivated, ambitious, dependable, and experienced Office Manager to help assist their team of over 100 real estate agents and staff. The primary responsibility of the position is to manage real estate listing inventory transactions, and be the first point of contact and face of the office. Applicants should be able to manage the flow of operations, information, and requests coming in throughout the day and have heavy organizational skills. Your goal is to make all visitors feel welcome while maintaining high levels of confidentiality and professionalism. This position will be exposed to many different aspects of the real estate business making the prefect candidate an adaptable critical thinker who is self-motivated and organized. Responsibilities Manage the brokerage MLS account and listings Maintain & organize the company CRM Onboard and offboard both staff and brokers Provide agent support Train and coach real estate brokers to assist in their day-to-day operations Welcome and direct guests to the proper parties Answer, screen, and forward incoming phone calls to correct department Answer and field questions regarding office services Gather and distribute daily mail/deliveries Maintain inventory and order supplies Collect & record earnest money and commission deposits Generate commission disbursements and statements Assist in company event planning Organize and setup staff and agent training meetings Audit legal document compliance *THIS ROLE IS PRIMARILY NOT A RECEPTION ROLE, HOWEVER, WE DO REQUEST THAT SOME RECEPTION DUTIES ARE HANDLED. THE PRIMARY ROLE IS BROKER/AGENT SUPPORT AND BUSINESS SERVICES. The qualified candidate will exhibit the following capabilities and attributes: Excellent communication & writing skills & detail oriented Team player Critical thinker Outgoing & Adaptable Customer Service Oriented Conversant in Adobe Suite & G-Suite Has experience using the MLS & Dotloop (is a plus) Experience: Customer service experience (1 year required) Real estate experience (1 year preferred, but not mandatory) Independent self-starter, able to think quickly, and manage multiple tasks at once Salary: $55,000 - $60,000

Akkodis is seeking a Support Executive for a Contract with a client in Nashville, TN. Candidates must have experience in desktop infrastructure management and strong troubleshooting skills to resolve technical issues and provide guidance to colleagues. Rate Range: $37/hour to $49/hour; The rate may be negotiable based on experience, education, geographic location, and other factors. Support Executive job responsibilities include: * Build and install PCs, telephone systems, wireless networks, and peripheral devices in accordance with department standards. * Perform routine maintenance and troubleshooting for installed PCs, networks, and telephone systems to ensure optimal performance. * Identify, log, and resolve technical issues related to software applications or network systems promptly. * Migrate servers and systems from older platforms (e.g., Windows XP) to newer versions such as Windows 7 or higher. * Maintain accurate client databases and document technical issues clearly for internal teams and clients. * Provide guidance and support to colleagues regarding incidents and ensure work is completed within agreed service levels. Required Qualifications: * Bachelor's degree in computer science, Information Technology, or a related field. * 4-6 years of experience in desktop infrastructure services and IT support. * Strong hands-on experience in building and maintaining PCs, networks, and peripheral devices, including troubleshooting and incident resolution. * Expertise in system migration (e.g., Windows XP to Windows 7 or higher), software packaging, and familiarity with ITIL processes and DevOps tools. If you are interested in this role, then please click APPLY NOW. For other opportunities available at Akkodis, or any questions, feel free to contact me at **********************************. Pay Details: $37.00 to $49.00 per hour Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ****************************************************** The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

job Title: Office Manager Naperville, IL Industry: Manufacturing Pay: $75,000-$85,000 annually Benefits: is eligible for medical, dental, vision, and 401(k). About Our Client: Looking for an experienced office manager to help office growth, creating a unique opportunity for someone who enjoys building structure, taking ownership, and becoming a key part of a small, close-knit team. Job Description: We are seeking an experienced Office Manager who will also support customer service and inside sales activities in a highly hands-on, on-site role. Key Responsibilities: Act as the main point of contact for customer and partner inquiries Manage orders from intake through delivery, including confirmations and invoicing Communicate timelines, shipment updates, and resolve order-related questions Ensure accuracy in documentation, order details, and customer records Provide daily support to sales leadership Prepare quotes, pricing requests, and sales documentation Follow up on leads, open quotes, and customer inquiries Assist with onboarding new customers and maintaining account details Coordinate with internal teams and international partners on production and shipping Support inbound logistics and help resolve documentation or timing issues Serve as a central communication hub between sales, operations, and logistics Oversee day-to-day operations of a small, two-person office Maintain organized records for orders, invoices, and correspondence Support light accounts receivable tasks such as invoice tracking and basic collections Assist with light accounts payable including invoice matching and expense documentation Help with internal reporting and administrative coordination Support the transition from reactive operations to more scalable systems Contribute ideas that improve efficiency as the business grows Qualifications: 10+ years of experience in office management, customer service, inside sales, or sales administration Perks: Rare opportunity to step into a highly visible role with long-term growth potential Be part of building and shaping the future of a growing U.S. operation Hands-on exposure to international business and leadership Stable environment with the opportunity to elevate and expand the role over time Work closely with leadership in a small, impactful team

A well-established and highly regarded realty company in Chicago is seeking a part-time Office/Administrative Assistant to join their dynamic team. This is a temporary opportunity (2-4 months) offering $20/hour, 20-25 hours per week, and a consistent schedule. The role is fully on-site within a collaborative, fast-paced office environment and offers potential to convert to a permanent position. Mack & Associates provides benefits including medical coverage, PTO, and a 401(k). Responsibilities of the Part-time Office/Admin Assistant: Provide general office and administrative support to keep daily operations running smoothly Order and manage office supplies and snacks Maintain a clean, organized kitchen and common areas Support employee onboarding and offboarding processes Partner with the IT team on basic technical needs Manage office vendors and service providers Assist with office equipment issues (such as copy machines) Play a key role in keeping the office organized, efficient, and on track Qualifications of the Part-time Office/Admin Assistant: At least 1 year of relevant office or administrative experience (2-3 years preferred) Prior experience in office administration, coordination, or HR-related tasks Real estate industry experience is a plus, but not required Strong organizational skills with keen attention to detail Ability to multitask and adapt quickly in a changing environment Proactive, solution-oriented mindset (Type A personalities thrive in this role) Excellent communication and interpersonal skills Reliable, professional, and highly organized B-1

Duravant is a global engineered equipment company with an over 100-year operating history. Through our portfolio of operating companies, we deliver trusted end-to-end process solutions for customers and partners through engineering and integration expertise, project management and operational excellence. With worldwide sales distribution and service networks we provide immediate and lifetime aftermarket support to all the markets we serve in the food processing, packaging and material handling sectors. Duravant's market-leading brands are synonymous with innovation, durability and reliability. POSITION SUMMARY: The Executive Assistant to the CEO and CFO serves as a trusted partner to the company's two most senior executives, providing high-level administrative support while also owning independent projects that advance strategic, operational, and organizational priorities. This role requires exceptional judgment, discretion, and the ability to operate with autonomy in a fast-paced, dynamic environment. The ideal candidate is proactive, detail-oriented, and comfortable working at the executive and Board level, with the confidence and capability to manage complex priorities and contribute beyond traditional administrative responsibilities. ESSENTIAL RESPONSIBILITIES: Executive Support (CEO & CFO) Manage complex calendars, travel arrangements, and meeting logistics across multiple time zones Anticipate executive needs and proactively resolve scheduling conflicts and priorities Prepare briefing materials, agendas, presentations, and meeting summaries Serve as a gatekeeper and liaison between executives and internal/external stakeholders Support Board of Directors and executive leadership meetings, including materials coordination and follow-up actions Independent Project Support Own and execute discrete projects on behalf of the CEO and CFO, often cross-functional in nature Conduct research, prepare analyses, and develop executive-ready summaries and recommendations Track progress on strategic initiatives and follow up on action items across the organization Support special projects related to strategy, communications, operations, or governance Drive projects independently with minimal oversight, ensuring deadlines and quality standards are met Communication & Coordination Draft and edit executive communications with a high degree of professionalism and confidentiality Coordinate with senior leaders, external partners, and advisors Represent the CEO and CFO with credibility, tact, and sound judgment Confidentiality & Judgment Handle highly sensitive information with discretion and integrity Exercise strong judgment in prioritizing issues and escalating matters appropriately Maintain professionalism in high-pressure or ambiguous situations POSITION REQUIREMENTS: 5+ years of experience supporting senior executives (C-suite preferred) Demonstrated ability to manage complex schedules and competing priorities Strong written and verbal communication skills Proven ability to work independently and exercise sound judgment High level of discretion and professionalism Advanced proficiency in Microsoft Office and collaboration tools PREFERRED QUALIFICATIONS: Experience supporting both a CEO and CFO or multiple senior executives Exposure to Board-level governance or public/private company environments Experience managing projects or initiatives beyond traditional EA responsibilities Bachelor's degree preferred CORE COMPETENCIES: Executive presence and confidence Exceptional organizational and time-management skills Proactive problem-solving mindset Ability to synthesize information and communicate clearly Adaptability and comfort with ambiguity Strong interpersonal skills and relationship management Duravant is committed to a culture that promotes long-term career satisfaction and provides an opportunity for personal and professional growth. We succeed by operating within our core values of Integrity, Teamwork, Respect, Sense of Urgency, and Winning Spirit. Competitive compensation package Comprehensive benefits package designed to support our employees' health, well-being, and financial security Work/life programs designed to provide a safe, secure, and balanced environment Education and training programs to develop and grow a high-performance workforce Performance-based rewards

About the Company PCS is one of the largest high net worth managing general underwriters in the market today. With a sole focus on families with $5m or more in assets, PCS provides complex insurance policies for individuals with complex needs. Private Client Select offers property and casualty personal insurance solutions and risk management services that meet the unique and complex needs of High-Net-Worth clients. We understand their passions and are committed to preserving the life that they have built. PCS employs approximately five hundred staff members. The company has offices in New York, NY, St. Petersburg, FL, and Schaumburg, IL. PCS has a geographically diverse workforce and supports hybrid and remote business-based flexibility. This role is considered hybrid; the expectation is four days' presence in the Schaumburg, IL office with one day optional remote. About the Position PCS is seeking a highly organized and proactive Office Manager to oversee the day-to-day operations of our Schaumburg, Illinois office. This role is responsible for ensuring a professional, efficient, and well-functioning workplace while supporting employees and business operations. The ideal candidate is detail-oriented, resourceful, and comfortable managing multiple priorities in a fully on-site environment. This role requires physical presence in the Schaumburg office four days per week. Key Responsibilities: Office Operations & Facilities Management Oversee daily office operations to ensure a smooth, efficient, and professional workplace. Manage office supplies, inventory, equipment, and vendor relationships. Coordinate office maintenance, repairs, and facilities-related needs. Serve as the primary point of contact with building management and external vendors. Support the development, implementation, and enforcement of office policies and procedures. Coordinate office mail, shipping, deliveries, and visitor/guest logistics as needed. Support occasional administrative tasks including manager expense organization, invoice tracking, and ad hoc office-related projects. Meeting & Event Planning Serve as the primary on-site point person for coordinating large meetings, leadership visits, trainings, and office-wide events. Manage meeting logistics including conference room scheduling, room setup, AV/Zoom readiness, catering coordination, and day-of support. Train staff on office reservation tools and ensure conference rooms remain organized, stocked, and meeting-ready. Employee & Workplace Support Act as an on-site resource for employees regarding office-related needs and questions. Coordinate onboarding logistics for new hires in the Schaumburg office. Partner with HR/leadership on scheduling interviews and other appointments as well as workplace initiatives as needed. Support a positive, inclusive, and professional workplace culture. Project & Event Coordination Assist with planning and coordinating office meetings, team events, company activities. Manage office-related projects, ensuring timely execution and follow-through. Support company-wide initiatives related to workplace operations and engagement. Compliance & Confidentiality Handle confidential and sensitive information with discretion and professionalism. Ensure compliance with company policies, safety standards, and applicable regulations. Maintain a clean, organized, and compliant office environment. Required Skills, Knowledge, and Education 5+ years of experience in office management, facilities management, or a related role. Bachelor's degree in Business Administration, Management, or a related field preferred. Strong organizational and time-management skills with the ability to multitask and prioritize effectively. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools such as Microsoft Teams or Google Workspace. Strong problem-solving skills with a proactive, solutions-oriented mindset. High level of professionalism, integrity, and discretion. Applicants must be legally authorized to work in the United States and must not require employment-based visa sponsorship now or in the future. Equal Employment Opportunity Policy PCS values and is fully committed to diversity and inclusion. It is the policy of PCS not to discriminate against any applicant for employment, or any employee because of age, color, sex, disability, nation of origin, race, religion, sexual orientation, gender identity, or veteran status.

This position is responsible for providing a wide range of administrative and general support services. .

Franklin Eye Care, LLC is a leading provider of comprehensive eye and vision care services in the Chicago area, using advanced state-of-the-art technology in every exam. Known for its personal attention and professional care, the practice is committed to ensuring patient comfort and providing clear communication throughout the care process. Led by Dr. Drey, the team offers services ranging from routine eye examinations to the diagnosis and treatment of complex ocular diseases. Franklin Eye Care, LLC strives to educate its patients and address all their questions for a thorough, satisfying experience. Role Description This is a full-time on-site role located in Chicago, IL, for an Office Manager/Optician. The role involves managing day-to-day office operations, scheduling, insurance billing, providing administrative assistance, social media involvement, and delivering exceptional customer service. Additionally, responsibilities include supporting and managing the optometry team, scheduling appointments, maintaining office organization, and lead optician. Qualifications Strong Communication and Customer Service skills to interact effectively and professionally with patients and staff Proficiency in Administrative Assistance and Office Administration to manage scheduling, record-keeping, and general office duties/ Revolution EHR Experience in handling and maintaining Office Equipment Knowledge of opticianry, including eyewear selection and fittings, is an asset Ability to work collaboratively in a team-oriented environment Experience as Optician and billing vision insurances

Are you an administrative professional who has strong technical and organizations skills and enjoys being a key member in amore intimate team environment? Would you like a more flexible schedule? Our client location in the northern suburbs (Northbrook area) is looking to add a strong office manager that is looking for a 35 hour/week work schedule. The key to success require an experienced background (5-10 years in an administrative or project management role) and ability to be organized and work autonomously. About the company: Our client is a dynamic and innovative organization committed to delivering impactful conferences across various IT industries. We are seeking a detail-oriented, organized, and proactive individual to join our team as an office manager. This role will support the planning, coordination, and execution of 20 annual conferences, ensuring seamless operations and an exceptional experience for all attendees and sponsors. Key Responsibilities: Assist in the planning and coordination of conferences, from inception to completion. Manage conference schedules, including speaker bookings, venue arrangements, and logistics coordination. Communicate with sponsors and venue to ensure timely delivery of event requirements. Maintain and update event-related documentation, such as attendee lists, registration data, and budget tracking. Ensure compliance with event policies and timelines Provide on-site support during conferences to handle any immediate logistical needs and ensure smooth operations. Provide administrative support to the company president Create and update conference webpages Update and maintain company website pages for each conference via WordPress (adding/editing session information, linking pages, adding media/logos, etc.) Update and maintain forms in Wufoo Communicate day of conferences with sponsors and attendees Qualifications: Proven experience in project management, conference coordination, and related administrative roles. Strong organizational and time-management skills with the ability to handle multiple tasks and deadlines. Excellent written and verbal communication skills. Ability to work well under pressure and in a fast-paced environment. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), WordPress, Adobe and Wufoo Ability to work independently in small office environment Some travel required for on-site for pre-conference setup the day before conference (approx. 2 hours) as well as on-site conference management (approx. 7am - 5:30pm) Professional presentation and demeanor Bachelor's degree or equivalent experience If you are passionate about administration, project management, and conference planning and are detail-oriented, and thrive in a fast-paced environment, we would love to hear from you!

The Office Manager supports associates and guests, ensures smooth daily office operations, and serves as the receptionist by greeting and directing guests both in person and by phone. Key responsibilities include office and front desk management, guest services, building and vendor coordination, conference room scheduling, meeting and event support, safety training, onboarding assistance, and maintaining suite and building policies and procedures Engagement & Culture Learn and model the office's history, culture, values, and policies. Build strong connections with associates, partners, and community members. Promote a trusting and engaged workplace environment. Support team connection and commitment to the mission. Deliver personalized, respectful guest experiences. Earn trust across teams, the Board, and building management/tenants. Always present the office professionally. Core Areas of Responsibility Office Management & Front Desk Operations Perform clerical duties such as photocopying, emailing, and collating. Order and maintain office supplies; manage general functions of the office. Manage conference room calendars; ensure rooms are tidy and ready before meetings. Ensure all doors are locked at appropriate times. Perform building walkthroughs for upkeep needs and report issues. Lights, music, clean space, office supply support. Change light bulbs, troubleshoot application issues, tidy common spaces/furniture. First line of defense for troubleshooting printer/tech/WiFi; communicate issues with IT and escalate as needed. Ownership of common areas and coordination of shared storage solutions. Reception & Guest Relations Warmly greet and check in guests, notify hosts, and escort visitors as needed. Provide hospitality (drinks, snacks, Wi-Fi help) and assist with video calls and basic tech setup. Manage visitor logs, iLobby check-ins, and parking validations. Support meetings and events with setup, coordination, and vendor assistance. Mail & Deliveries Receive, sort, and forward all incoming mail; respond to routine external correspondence as needed. Retrieve mail, separate and distribute by entity; coordinate misdelivered mail with building office managers. Handle packages; notify recipients; alert associates of lunch deliveries. Travel & Scheduling Assist in scheduling meetings and events. Support travel planning and itineraries using approved processes as appropriate. Building Liaison First line of defense between associates and building management. Report issues via BuildingHub, text/email management. Parking garage door issues; clearing tickets for guests. HVAC, elevator, door access, trash issues. Suite Communication & Education Communicate building announcements and alerts (parking updates, fire alarm testing, elevator service, emergency updates). Safety information education: AED, fire drills, tornado warning, stair access, emergency preparedness protocol. Internal announcements affecting associates. Breakroom/Kitchen Support Dishwasher unload/load; tidying; restocking snacks, candy, drinks, coffee, tea. Clean coffee machines; organize cabinets. Break down boxes, coordinate trash removal. Snack/candy/drink refilling; inventory. Associate Experience Assist associates hosting special events, front desk coverage. Catering coordination; event setup, execution, and cleanup. Birthdays & anniversary celebrations; team building; themed seasonal décor & candy. Personal Attributes Strong organizational, communications and interpersonal skills. Ability to organize work effectively, conceptualize and prioritize objectives, and exercise independent judgment. Provide remarkable customer service. Excellent written and verbal communication skills. Excel in a team environment. Friendly, outgoing, welcoming personality. Professional appearance. Skills and Experience High School Diploma or G.E.D. required, bachelor's preferred. Experience in administrative or office management roles. Strong typing, writing, proofing, editing abilities. Proficiency in Microsoft Office Suite. Physical Abilities Ability to sit for extended periods; occasional standing/walking. Use of hands for typing, handling objects, tools, controls. Occasional stooping, bending, pulling, pushing. Ability to reach with hands and arms. Consistent ability to speak and hear. Ability to lift, carry, or move up to 25 pounds. Vision sufficient to clearly see and identify objects.

Our client, a dynamic manufacturing company in Chicago' near NW suburbs, is looking for an Office Manager to join their team as they continue to grow. This full-time position involves overseeing the daily operations of an office and its various departments. Preferred skills include general office management, human resources, and payroll/accounting. This role will be a key cog in the day-to-day operations of the company and will work closely with company leadership. Responsibilities Office Management: Supervising/Assisting with AP & AR duties: Weekly vendor payment process Purchase order support Overall department coverage when needed Conducting monthly check-in meetings to ensure all AP and AR functions are running efficiently Maintain office appearance and cleanliness Responsible for all office equipment (phones, computers, printers, etc.): In working order Train employees how to use Troubleshoot minor issues Submit support tickets for complex issues Contract management and renewal Upgrades or replacements Manage office supplies from taking inventory to ordering to stocking Work closely with various vendors to execute company projects Plan, organize, and host office lunches, parties, and activities Financial Management: General Ledger Support Responsible for maintenance of accounting processes Responsible for monthly closing support General Ledger Reconciliation Bank Reconciliation Manage internal financial procedures Act as liaison between company and outside auditors for document needs Assist auditors in the completion of the annual audit Direct communication with bank and/or lenders Human Resources: Bi-weekly payroll for full-time and temporary company employees Weekly payroll for outside temp agencies Maintain direct contact with outside HR resources Drafting or amending company policies for distribution Maintaining all employee records Personal Time Off for all employees Administering relevant paperwork to new employees W4 & I9 document control 401K information Health/Dental information Terminations Pay changes Worker's Compensation File all workers' compensation claims and act as point of contact with assigned adjusters Complete yearly workers comp audit Health Insurance Act as point of contact for Health Insurance group regarding health and dental insurance Work closely with company insurance brokers for yearly compliance reporting Recruitment Post job ads on hiring sites as positions within the company become available Perform all screening processes Set-up, in some instances attend, online and in-person interviews for hiring managers Conduct new hire onboarding Qualifications and Skills Minimum of 3 years proven experience as an Office Manager, Front Office Manager, or Administrative Assistant Proficiency in MS Office (Outlook, Teams, Excel, Word, and PowerPoint) ERP experience - preferred Experience in business manufacturing setting - preferred Hands-on experience with office machines and equipment (printers, phones, computers) Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem-solving skills Strong organizational and planning skills in a fast-paced environment A creative mind with an ability to suggest improvements Polished written and verbal communication skills College degree - preferred

NeuroClinic and Assessments, LLC is a private neuropsychology and psychology practice serving Lake and McHenry Counties in Illinois. We specialize in neuropsychological assessment for adolescents, adults, and older adults, and provide psychotherapy tailored for adults and older individuals. Our team is dedicated to delivering professional, high-quality, and compassionate mental health care. Role Description We are seeking a full-time, on-site Office Manager to support our McHenry, IL and Schaumburg, IL locations. The Office Manager oversees daily office operations, supports administrative and clinical workflows, manages office equipment, provides exceptional customer service, and coordinates scheduling. Additional responsibilities include maintaining records, facilitating communication, and ensuring an organized and efficient work environment. Responsibilities Office management Provide administrative support to the business owner, including task management and prioritization. Oversee schedules, including testing coordination and distribution of report-related tasks. Monitor tasks from providers and students, issuing reminders and ensuring timely completion. Distribute completed reports via fax, patient portal, or mail. Maintain appropriate office supplies and coordinate printing of testing materials. Track and ensure compliance with legal, ethical, and professional requirements. Supervise, train, and support administrative staff while fostering a collaborative and professional team culture. Reception Greet patients and ensure a welcoming, supportive experience. Facilitate completion of intake paperwork and obtain necessary signatures. Request medical records from outside providers as needed. Scan and upload appointment and testing materials into the appropriate systems. Scheduling Manage incoming phone calls, schedule appointments, and address questions about policies, billing, and insurance. Coordinate and schedule communication with other healthcare providers. Insurance and Billing (training available) Verify insurance coverage and determine applicable copays. Collect deposits and discuss payment options with patients. Submit insurance claims and enter payments into our Electronic Medical Record (EMR) system. Generate and send patient statements and follow up on outstanding balances. Qualifications Strong communication and customer service skills, with the ability to engage clients and staff professionally. Experience in administrative support or office management roles. Highly organized, detail-oriented, and proactive in identifying needs and solutions. Ability to manage schedules, maintain records, and ensure operational efficiency. Strong problem-solving abilities. Proficiency in using and maintaining office equipment and office management software. High school diploma or equivalent required. What we offer: Compensation tailored to experience Benefits package including health insurance, disability, and 401k. Paid vacation & holidays.

Role: Office Manager Location: Glenview, IL | Onsite | Full-Time Schedule: Monday-Friday, 9:00 AM-5:00 PM Our client, a premier health and wellness clinic in Glenview delivering personalized care across a multitude of medical services, is seeking an experienced and professional Office Manager to support day-to-day operations. Role Overview The ideal candidate will be a polished and patient-focused Office Manager who brings white-glove service and a professional, friendly demeanor to a busy front desk. You'll be central to creating a positive patient experience, managing administrative tasks, and navigating a robust electronic medical records (EMR) system. This role is especially suited for someone who thrives in a high-volume healthcare setting and enjoys interacting directly with patients. Key Responsibilities • Greet and support patients in a warm, professional, and upbeat manner • Efficiently onboard new patients and assist with registration and scheduling • Learn and utilize the clinic's EMR system for billing, registration, and invoicing • Process payments at point of service and assist patients with understanding service coverage (self-pay model) • Coordinate daily front-desk operations during high-volume periods (e.g., multiple providers on site) • Manage patient communication via phone, email, and in person with composure and attentiveness • Assist with social media tasks (Instagram experience is a strong plus) • Support other administrative functions as needed Required Skills & Qualifications • Outstanding interpersonal skills and a professional, service-oriented demeanor • Strong computer proficiency, including comfort learning new software quickly • Experience with Microsoft Word, Excel, Outlook, and PowerPoint is helpful • Ability to multi-task and stay organized in a dynamic, fast-paced environment • Excellent communication skills and a team-oriented mindset Nice to Have • Previous experience in a medical or wellness office setting • Familiarity with patient intake processes and EMR systems

Dental Office Manager in Nashville, TN Day-to-day: A premier private dental practice in Belle Meade is seeking a friendly, hard-working, and organized Office Manager who will serve as the gatekeeper of the practice and contribute to a positive, tight-knit office culture. The Office Manager's responsibilities include greeting patients, scheduling appointments, scheduling treatment, verifying insurance, assisting with patient communication, and managing the overall front-office flow to ensure an exceptional patient experience. To be successful in this role, you should have strong interpersonal skills, be comfortable with computers, and maintain an organized and welcoming front desk. A top-performing Office Manager will help ensure the practice runs smoothly from open to close and will be an essential part of both the first and last impression a patient has during their visit. Office Manager Responsibilities Greeting and welcoming patients to the practice Scheduling, rescheduling, and confirming appointments Scheduling treatment and helping patients understand next steps Verifying insurance and assisting with insurance-related questions Collecting payments and discussing financial arrangements when needed Preparing patient charts and daily schedules Maintaining accurate patient records Communicating with patients via phone, email, and PM software Performing general office duties such as scanning, emailing, filing, and organizing front desk areas Requirements Strong computer proficiency Excellent interpersonal and communication skills Reliable, positive attitude with strong work ethic Ability to learn quickly and follow established systems Prior administrative or customer-facing experience preferred Nice to Have Prior experience as an office manager or dental receptionist Experience scheduling patients and verifying insurance Experience with patient management software Benefits IRA with 3% match 4 weeks of PTO Supportive, small team culture Patient-focused environment in a highly desirable Belle Meade location Flexible and competitive salary depending on experience Schedule(Mon & Wed: 7:00 AM - 3:00 PM, Tue & Thu: 7:00 AM - 4:00 PM, occasional Friday: 7:00 AM - 1:00 PM)

The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, distributing mail to employees and handling outgoing mail. Responsibilities will include a range of bookkeeping, HR and administrative functions. They should also possess a friendly demeanor so they can effectively interact with office visitors and interview candidates. Responsibilities Coordinate and organize office activities Support AP/AR and bookkeeping responsibilities support HR functions as needed Oversee stock of office supplies Greet visitors at office Coordinate inbound and outbound office mail Support HR in scheduling meetings, interviews and transport Qualifications 3+ years office management experience Familiarity with ERP systems strongly preferred Proficiency in Microsoft Office suite Bachelor's degree and/or experience in manufacturing industry preferred Strong communication skills Strong ability to multitask

Executive Service EXECUTIVE ADMINISTRATIVE ASSISTANT 1Department of HealthCommunity Health ServicesNashville, TNClosing Date: 02/02/2026 For more information, visit the link below: Background Check: This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position. Who we are and what we do: The Division of Community Health Services (CHS) implements Tennessee Department of Health programs through the provision of direct patient care by clinical staff, community outreach and partnerships, public health services delivery, communicable disease surveillance, prevention, and mitigation, public health emergency services, primary care to the uninsured, and dental services statewide. How you make a difference in this role: TDH incorporates our values into the work we do each day to achieve our mission, live our vision and address our strategic priorities. Mission: Protect, promote, and improve the health and well-being of all people in Tennessee. Job Overview: The CHS Executive Directors are seeking a highly organized and motivated Executive Administrative Assistant to provide comprehensive administrative and operational support and to ensure the efficient functioning of our office. Key Responsibilities: Manage and maintain calendars, leadership schedules, appointments, and travel arrangements Coordinate meetings, prepare agendas, and meeting minutes Screen and prioritize incoming communications (calls, emails, correspondence) Assist with creation and dissemination of internal and external communications Draft, review, and edit correspondence, presentations, and documents Handle confidential information with discretion and professionalism Prepare and process expense reports, timesheets, and employee evaluation reports Organize and maintain Community Health Services SharePoint Pages Manage office operations with adequate ordering of supplies and management of office assets (cars, equipment, etc.) Organize and host events such as conferences and teambuilding activities Minimum Qualifications: Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to two or more years of full-time professional staff administrative experience or related work. Pursuant to the State of Tennessee's Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace. It is the State's policy to provide an environment free of discrimination and harassment of an individual because of that person's race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veteran's status or any other category protected by state and/or federal civil rights laws.

Fantastic opportunity to work for a highly reputable family in the Northern Suburbs of Chicago. Job Title: Property Manager / Executive Assistant The House Manager / Executive Assistant will provide comprehensive personal, household, and administrative support to a High Net Worth Individual. This role requires exceptional discretion, organizational excellence, and the ability to manage complex, fast-moving priorities across both professional and personal domains. The ideal candidate is proactive, detail-oriented, service-driven, and comfortable operating with a high degree of autonomy. Key Responsibilities Household & Property Management Oversee day-to-day operations of private residence Coordinate maintenance, repairs, renovations, and vendor relationships Manage household budgets, expenses, invoices, and petty cash Ensure property is maintained to the highest standards at all times Executive & Personal Assistance Manage the Principal's calendar, scheduling, and reminders Coordinate travel, including flights, accommodations, ground transportation, and itineraries Handle correspondence, phone calls, emails, and confidential communications Assist with personal projects, research, and ad hoc requests Act as a gatekeeper and point of contact on behalf of the Principal Maintain organized digital and physical filing systems Financial & Administrative Support Track personal and household expenses; prepare reports as needed Manage bill payments, subscriptions, and account administration Support compliance, insurance, and documentation management Confidentiality & Risk Management Handle highly sensitive personal, financial, and business information with absolute discretion Anticipate issues and proactively resolve problems Ensure privacy, security, and confidentiality at all times Qualifications & Experience Experience as a House Manager, Executive Assistant, Personal Assistant, or similar role supporting a HNI, or C-level executive Strong organizational and multitasking skills with exceptional attention to detail High level of professionalism, discretion, and emotional intelligence Excellent written and verbal communication skills Tech-savvy; proficient in calendars, email, spreadsheets, and household management tools

Information Classification of Temporary Personnel Administrative Support Assistant Quantity of Temporary Personnel Three (3) Resumes The Vendor can submit resumes for each applicant but is not required and will not be evaluated. Anticipated start date December 1, 2025 Probationary Period Yes, three months. Anticipated end date November 30, 2026, plus one (1) renewal period Pricing Hourly Required qualifications/skills Reading/interpreting laboratory test result reports and manual entry of laboratory results, excellent written and verbal communication skills, and customer service skills Type and Focus of Needed Services Experience working within a data surveillance database (ShowMe World Care). Assist with investigation/research to solve problem issues with reportable environmental conditions of child and adult blood lead and Carbon Monoxide laboratory reports, and Hyperthermia and Hypothermia case reports. This could include phone/fax/email requests to various health care providers/facilities for additional data and/or medical records. Once finalized, manual laboratory test result and medical case entry. Daily routing and dissemination of numerous laboratory reports and medical records received by reviewing, categorizing, and saving to the appropriate folder for staff review and processing. Background check is required by contractor. Work Schedule: Days and hours to be worked Work schedule consists of two (2) to three (3) eight-hour workdays, per week, Monday through Friday, not to exceed 1040 hours per year. Lunch break of 30 minutes to one (1) hour and two (2) 15-minute breaks per eight-hour day. Flexible hours may be available. Dress Code Business casual Weekend or evening work required? No Travel required No Evaluation of Work Plan The request will only be evaluated and awarded based on the lowest cost with preference points included. Additional Requirements Training Requirements The Department will provide necessary training(s) appropriate to the position. Overtime not allowed for these positions. Subcontracting will not be allowed Security Clearance/ID Badge Process An identification (ID) badge to be provided by the Department for building access. Interview Requirements The Department will interview potential candidates as applicable. Invoicing and Payment Details The Contractor shall invoice the Department on the Contractor's original descriptive business invoice form. The Contractor shall use uniquely identifiable invoice numbers to distinguish an invoice from a previously submitted invoice. Invoicing is done by the contracted agency to the Department on a schedule at least twice per month. Invoices shall be due by the last day of the month following the month in which the Contractor provided services under the contract. The Contractor shall perform the services prior to invoicing the Department. The Department will pay the Contractor monthly upon the receipt and approval of an itemized invoice and report(s) prepared according to the terms of this contract. The Contractor shall submit invoices to: Missouri Department of Health and Senior Services Environmental Health Surveillance Unit P.O. Box 570 Jefferson City, MO 65102-0570

NISA Investment Advisors, LLC (NISA) offers customized investment solutions for tax-exempt and taxable institutional clients. NISA manages over $298 billion in fixed-income and equity securities and over $172 billion in derivative notional value. We seek bright, motivated individuals who can contribute to our growing team of professionals. Candidates with a high degree of independent thinking, strong analytical and quantitative skills, and team-playing abilities are encouraged to apply. Responsibilities The Office Assistant will be a member of the Administration group that is responsible for day-to-day office functions in NISA's state-of- the art facility. With 400+ employees, NISA's office is designed to support collaboration and innovation with amenities such as an onsite cafeteria, an open floor plan that maximizes knowledge-share and training spaces that facilitate NISA's grow-from-within approach. Key responsibilities include: Provide reception area coverage and help with visitor management (including clients, vendors, candidates and other guests) Answer and direct incoming phone calls Assist with daily mail and deliveries Track and manage office supply inventory Help with presentation printing and binding Maintain and monitor office and conference room environments Other responsibilities as assigned Qualifications Associate's degree preferred; equivalent professional experience may be considered in lieu of a formal degree 2-5 years related experience strongly preferred Intermediate knowledge of MS Excel, Word, Outlook required Willingness to learn and support Video Teleconferencing meetings such as WebEx, Microsoft Teams, Zoom, etc. Must be detail-oriented and highly organized Excellent communication skills required Able to work cohesively in a team-oriented environment and be able to foster good working relationships NISA's culture encourages collaboration and innovation. We seek self-motivated, intellectually curious individuals willing to push themselves and others in an environment that celebrates fresh thinking. We equip employees with the resources needed to excel and we encourage personal development. NISA is dedicated to internally cultivating and rewarding talent. Employees at NISA are provided with a wide range of benefits, including health, dental, vision and life insurance options, paid time off, a competitive retirement plan, onsite cafeteria, fitness center, a health and wellness program and an educational assistance program. NISA is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.