Office manager/administrative assistant jobs in Port Saint Lucie, FL - 66 jobs

JRN: #2369 We are seeking a talented Executive Administrative Assistant to support our client, a private, mission-driven family in Palm Beach, to serve as a true right-hand. This is a dynamic, high-trust role for someone who thrives in fast-paced, founder-style environments and brings clarity, structure, and follow-through to complex priorities. This position goes far beyond traditional administrative support. The ideal candidate is a calendar expert, natural operator, and proactive problem-solver who enjoys owning projects from start to finish and supporting a principal who moves quickly and decisively. This is a rare opportunity for a driven, thoughtful professional who takes pride in execution, values trust and responsibility, and enjoys being at the center of meaningful, fast-moving work. Responsibilities Manage a highly complex and ever-evolving calendar with precision and confidence Act as a business liaison in meetings by taking detailed notes, synthesizing discussions, and driving next steps Own projects end-to-end, ensuring timelines, deliverables, and priorities are met Coordinate domestic and international travel and shifting logistics seamlessly Build and maintain systems for contacts, communication, and project tracking Anticipate needs, identify inefficiencies, and proactively solve problems Requirements Bachelor's degree required (Communications, Political Science, or related field preferred) 2-5+ years of executive support experience in a private household, family office, startup, or entrepreneurial environment Prior experience as a founder, early-stage operator, or supporting senior leadership strongly preferred Exceptional organizational, communication, and prioritization skills Comfortable working at a rapid cadence with changing priorities and irregular hours Highly detail-oriented, discreet, polished, and professional Low-ego, no-drama, collaborative mindset Full-time role with flexibility required, including evenings, weekends, and travel Compensation $150,000 + bonus, commensurate with experience Comprehensive benefits package and relocation assistance available Location: Palm Beach, FL. Full-time in person. Open to relocation.

Our client, a highly reputable family office, is looking to hire a Personal / Executive Assistant for their West Palm Beach office. In this role, the candidate will provide end-to-end administrative, personal, and executive support across both personal and business matters. The successful candidate will demonstrate sound judgment, adaptability, and clear communication, with a can-do, flexible attitude. Candidate will have the ability to remain available, with notice, for key engagements and online during travel, when needed. This is an exciting opportunity to get involved, wear different hats, and join a dynamic team! RESPONSIBILITIES Manage all travel, dining, and accommodation arrangements, ensuring seamless logistics and detailed itineraries Coordinate calendars across multiple individuals, working closely with assistants, executives, and household staff Proactively oversee scheduling, personal appointments, reservations, and confirmations to ensure accuracy and efficiency Prepare and submit expense reports and track related documentation Plan, organize, and support business, personal and social engagements, including family gatherings and private events Welcome and assist guests in both office and household settings with professionalism and discretion Maintain ongoing communication with administrative colleagues and household team members Coordinate the pickup and delivery of personal items such as packages and mail Research, source, and purchase items as requested, including online and in-person shopping Maintain organized electronic filing systems Track incoming and outgoing correspondence, ensuring materials are properly filed Conduct research on various topics, summarize findings, and maintain related records Ongoing ad hoc assignments and projects as requested REQUIREMENTS 3+ years of relevant experience in a similar role - out of hospitality is a plus! Strong verbal and written communication skills Proficiency with Microsoft Office Suite and comfort with modern technology, including apps and smartphones Exceptional organizational skills and strong attention to detail Flexible approach with the ability to operate beyond a set job scope Confident, capable, and solutions-oriented professional Ability to manage multiple requests simultaneously, prioritize effectively, and respond with urgency when needed Proactive self-starter who takes initiative and follows through Ability to work flexible hours if needed (i.e. for events or to stay online when principals are traveling, etc.) Comfortable adapting to last-minute changes Able to work independently while collaborating effectively with a broader team Willingness to travel between residences as required College degree preferred SALARY $100-$135K (DOE) + Benefits + Discretionary Bonus Opportunity + Perks! HOURS 8:30am-5:30pm (DOE) + flexibility if needed This role is on-site, 5x/ a week, with the ability to travel between the office and residences There will also be flexibility to WFH during certain times of the year #IND1

In support of the university's mission and objectives, the Administrative Assistant to the Dean of the Rinker College of Business oversees the day-to-day operations of the office ensuring efficient administrative and faculty support. The Administrative Assistant is responsible for accounting and payroll functions, maintaining financial accuracy while supporting curriculum currency to align with academic standards. Administrative Support * Coordinates and maintains the Dean's schedule, ensuring efficient time management. * Schedules meetings, appointments, and events, prioritizing critical engagements. * Performs all clerical hiring tasks, schedule interviews and onboarding. * Assists with other PBA departments on upcoming meetings and projects. * Assists with FEFs and other Dean obligations. * Oversees RSB scholarship administration. * Organizes all ancillary events, graduation for the department. Accounting * Completes and reconciles purchasing statements. * Tracks and processes travel expenses. * Tracks all special event expenses. * Manages all accounts activity. * Directs faculty expenses. * Carries out payroll LOI and overloads. Office Management * Oversees student reception. * Manages office supplies. * Oversees building maintenance and workorders. * Coordinates and updates digital screens. * Serves as lead for all Jenzabar activities. Curriculum Catalog * Updates all faculty forms. * Updates all catalog changes and edits. * Responds to faculty needs and schedules.

Sunshine Physician Services, Inc was founded in 1999 and our central billing office is located in Jupiter, FL. Our company vision is not to be the largest medical billing company but to provide the most personalized medical billing and contract negotiation experience possible. Job Description Plans, coordinates, directs and monitors activities of Sunshine Billing Department. Formulates policies and planning of the Billing Specialists to ensure maximum utilization of available resources. Responsible for orienting, training, scheduling, coaching, counseling, and disciplining employees; communicating job expectations; planning, monitoring, appraising job contributions; recommending compensation actions; adhering to policies and procedures. To plan and implement staff education programs to include the orientation of new hires and ongoing staff education, to assure staff competence in providing quality patient care, quality patient information and quality financial information. Collaborate with management to ensure a comprehensive staff education program. To assist in assuring proper re-training for any trend or results derived from Denial Management. Works closely with billing staff to assist with medical billing activities such as the work queue lists and posting transactions to ensure AR is clean for month-end. CPC coding certification is preferred Prevent insurance fraud by maintaining ethical billing procedures Hours are Monday-Friday 8am-5pm. Qualifications Requires 5 years' experience in Medical Billing Requires 4-6 years of revenue cycle experience with a functional knowledge in multi-specialty environment. Strong billing experience preferred to include regulatory/government/state billing guidelines. Accomplishes human resource objectives by selecting, orienting, training, scheduling, coaching, counseling, and disciplining employees; communicating job expectation; planning, monitoring, appraising job contributions; recommending compensation actions; adhering to policies and procedures. Meets billing operational standards by contributing billing information to strategic plans and reviews; implementing production, productivity, quality, and customers-service standards; resolving problems; identifying billing system improvements. Familiar with Practice Management systems including Intergy, NueMD, OpenPM, or eClinical Additional Information Sunshine Physician Services, Inc. is an Equal Opportunity Employer. We have made it a priority to develop diversity initiatives that encourage a welcoming workplace environment. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated.

Glean is the Work AI platform that helps everyone work smarter with AI. What began as the industry's most advanced enterprise search has evolved into a full-scale Work AI ecosystem, powering intelligent Search, an AI Assistant, and scalable AI agents on one secure, open platform. With over 100 enterprise SaaS connectors, flexible LLM choice, and robust APIs, Glean gives organizations the infrastructure to govern, scale, and customize AI across their entire business - without vendor lock-in or costly implementation cycles. At its core, Glean is redefining how enterprises find, use, and act on knowledge. Its Enterprise Graph and Personal Knowledge Graph map the relationships between people, content, and activity, delivering deeply personalized, context-aware responses for every employee. This foundation powers Glean's agentic capabilities - AI agents that automate real work across teams by accessing the industry's broadest range of data: enterprise and world, structured and unstructured, historical and real-time. The result: measurable business impact through faster onboarding, hours of productivity gained each week, and smarter, safer decisions at every level. Recognized by Fast Company as one of the World's Most Innovative Companies (Top 10, 2025), by CNBC's Disruptor 50, Bloomberg's AI Startups to Watch (2026), Forbes AI 50, and Gartner's Tech Innovators in Agentic AI, Glean continues to accelerate its global impact. With customers across 50+ industries and 1,000+ employees in more than 25 countries, we're helping the world's largest organizations make every employee AI-fluent, and turning the superintelligent enterprise from concept into reality. If you're excited to shape how the world works, you'll help build systems used daily across Microsoft Teams, Zoom, ServiceNow, Zendesk, GitHub, and many more - deeply embedded where people get things done. You'll ship agentic capabilities on an open, extensible stack, with the craft and care required for enterprise trust, as we bring Work AI to every employee, in every company. About the Role: We're looking for a highly organized and proactive Office Manager (Contract) to lead day-to-day operations at our office. You'll be essential in creating a smooth, welcoming, and productive environment-ensuring everything from facilities to vendor coordination runs efficiently. You will: Develop and implement office policies and procedures to ensure smooth operations. Order and manage office supply inventory Manage F&B for our South Bay office Maintain Badging procurement for employees and new hires Plan and execute monthly employee engagement events Facilitate effective communication channels within the office, ensuring timely and accurate dissemination of information. Oversee maintenance and repair activities, ensuring the office is clean, safe, and well-maintained. Liaise with vendors, contractors, and suppliers for office-related services, equipment and F&B. Manage office equipment and technology, including computers and printers. Address any facility issues promptly and efficiently. Assist with distributing and collecting laptops Monitor and manage office budgets and expenses Coordinate with the finance department for expense tracking and reporting. Serve as a point of contact between employees, management, and external stakeholders. About you: Strong organizational and multitasking skills with the ability to prioritize tasks. Excellent written and verbal communication skills. Proficiency in office software tools (e.g., MS Office, spreadsheets, database management). Ability to handle confidential information with discretion. Strong attention to detail and accuracy. Problem-solving and decision-making abilities. Ability to work independently and collaboratively in a team environment. Location: This role is 5 days a week in-office (South Bay) Compensation & Benefits: The range for this position is $38-$40/hour. Compensation offered will be determined by factors such as location, level, job-related knowledge, skills, and experience. Certain roles may be eligible for variable compensation, equity, and benefits. We are a diverse bunch of people and we want to continue to attract and retain a diverse range of people into our organization. We're committed to an inclusive and diverse company. We do not discriminate based on gender, ethnicity, sexual orientation, religion, civil or family status, age, disability, or race.

Are you a professional Dental Office Manager looking for a fulfilling Full Time opportunity? Join Our Collaborative Dental Team as a Full Time Dental Office Manager at Wellington Smiles in Wellington, Florida! This is an amazing opportunity for a confident leader who thrives in a fast-paced environment with suppoting team and positive culture, loves solving problems, builds strong teams, thrives on structure and accountability, and keeps the office running smoothly with professionalism and heart. At Wellington Smiles you can take ownership, grow professionally, and be proud of what you help build every day. Full Time Dental Office Manager Schedule Monday through Friday 8:00am - 5:00pm, with lunch breaks To learn more about this established practice: ************************ Dental Office Manager Job Summary Within the Star Dental Partners affiliated network of dental practices, the Office Manager is responsible for monitoring and managing the operations of a single location. The Office Manager will focus on executing numerous operational tasks in their dental practice with the goal of enhancing practice level efficiencies and growth in conjunction with the support team and the primary dentist of the practice. The Office Manager works closely with the Regional Director of Operations (RDO) to drive a positive team culture and achieve positive practice results. Full Time Benefits Quarterly Office Manager Bonus Incentive Quaterly Growth Bonus Incentive Monthly Employee Performance Incentive Program 401K Paid Time Off Paid Company Holidays, Bereavement, and Jury Duty Paid Basic Life & AD&D insurance Medical, Dental, and Vision Short Term Disability Voluntary Life & AD&D Insurance Employee Referral Bonus Program Pet Insurance Accidental Injury, Critical Illness, and Hospital Indemnity plans with wellness incentives Additional Practice Perks Patient-centric community approach Work/life balance Opportunity for career growth Professional development and support with continuing education Strong business and operational teams Employee Assistance Program for all employees and their household Responsibilities • Team leadership, coaching and training • Profit & Loss (P&L) management • Staff and patient scheduling • Time & Attendance (T&A) management • Payroll process management • Accounts Payable (AP) management • Manage insurance claims and other forms of payment • Patient satisfaction and experience • Collaborate on internal and external marketing efforts • Implement policies and procedures • Promote SDP company policies and best practices (published or otherwise communicated) • Management of dental licenses and other related certifications • Maintain current safety procedures and personal protective equipment required to minimize health risks • Other job duties as assigned Qualifications • At least 2 years of dental office management or equivalent experience required • Proficient in dental performance management software (Dentrix, Denticon Preferred) • Strong understanding of marketing strategies, platforms, tools and metrics • Intermediate experience with Microsoft Office Suite of applications (Excel, Outlook, SharePoint, and Word) • Solid understanding of P&L management, revenue cycle, A/R (budgeting) • Comprehensive understanding ability to enforce current labor laws • Adhere to current regulatory agency guidelines (OSHA, HIPAA, CDC, etc.) Work Environment/Conditions • Ability to maintain a full-time employment schedule approximately 40 hours per week; extended hours may be requested or required • Ability to travel up to 10% • Prolonged sitting and standing as needed • Ability to lift up to 15 lbs. • Exposure to potentially hazardous objects and/or materials • Ability to wear appropriate work attire as needed or required Equal Employment Opportunity Star Dental Partners provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Job Description Join the University Orthopedic Care Team as an Office Manager Are you detail-oriented, passionate about patient care, and looking to make a meaningful impact in a dynamic organization? We are seeking a dedicated Office Manager to join our team and help ensure the accuracy and integrity of our practice. About the Role: The Office Manager will help provide day-to-day operations of the medical office while working closely with the medical staff and alongside the Regional Administrator. Oversee key operations to ensure offices are running efficiently while providing quality medical care to the community they serve. Direct practice management, like employee expenses, regulatory compliance, and staff. Key Responsibilities: Creation and Management of Clinical Staff schedules. Day-to-day Management of clinic location. Delegation and dissemination of work to clinical staff members. Ensure staff and the office follow policies and procedures. Maintains a high level of ethical conduct regarding HIPAA, patient confidentiality, and professional stature. Demonstrate adaptability and flexibility to changes in the work environment. Review of employee expense reports, time off requests, and missed punched forms. Ensure the clinical office is performing efficiently. Will conduct evaluations for staff managed. Ensures a professional atmosphere always. Maintains a clean and orderly work area. Adheres to all company policies and procedures. Completes additional tasks, as assigned. What We're Looking For: Detail-Oriented: You have a keen eye for detail and can produce accurate records. Integrity: You handle patient documentation responsibly and maintain confidentiality. Strong Communication Skills: Strong communication skills to interact effectively with patients and colleagues Comprehensive Knowledge: You understand medical and orthopedic terminology. Regulation Proficiency: You abide by HIPAA and OSHA standards. Experience: Previous experience in orthopedic or a similar role is preferred. Knowledge of medical terminology, anatomy, and orthopedics is beneficial. Why Join Us? Contribute to a patient-driven organization with a supportive and collaborative team. Engage in meaningful work that impacts patient outcomes. Competitive benefits package.

*** Sage Dental is seeking a Dental Office Manager to join our team in Lake Park! Sage Dental is the leading Dental Support Organization (DSO) in the Southeast, and we are continuing to grow! At Sage, people are at the core of everything we do. We are looking for dynamic and talented professionals who fit our culture of innovative technology, constant learning, and patient-centric care to join our team. If you are ready to take the next step in your career and want a position with excellent earning potential with a stable, growing company, Sage Dental has what you are looking for. Overview If you have experience as an Office Manager in a group dental practice or if you have been an Office Manager in a busy, multi-dentist practice, this may be the position for you! Sage Dental offers you: $3,000 SIGN-ON BONUS Competitive base pay - PLUS BONUSES! Growth opportunity Benefits such as: Health & Dental Insurance, Paid Holidays and Paid time off, 401K and more! Responsibilities Demonstrate strong leadership and team building skills Effectively implement directives, policies, and procedures Maintain efficient operation of the office to achieve performance goals Effectively coach and resolve staff and patient issues Qualifications Proven track record of providing excellent customer service to all patients and visitors A minimum of two years of experience managing a fast paced dental office Knowledge of dental insurance plans 2025-8248 #LI-JM1

Job Description Summary: Assist with supervising the front office area while maintaining data on room occupancy, and communication with Sales, Housekeeping and Catering concerning arrivals and departures. Essential Job Functions: Include the following. Other duties may be assigned. Supervise all Front Desk Agents, Bell, PBX, Front Office Supervisors, Guest Relations Dept, and Valet Dept. Interview, hire, train, recommend performance evaluations, resolve problems, provide open communication and recommend discipline and/or termination when appropriate. Respond to guest's special requests, needs, problems, issues and concerns and accommodate groups to ensure optimal levels of guest satisfaction and repeat business. Create and post all Front Office associate schedules. Implement company programs and supervise the daily operations of the Front Desk to comply with SOPs, maximize revenues, and motivate associates to ensure an optimal level of quality service and hospitality are provided to the hotel customers. Prepare reports and assist in overseeing the Front Desk & Guest Services Upsell & Inventive Programs to maximize revenue. Remain calm and alert, especially during emergency situations and/or heavy hotel activity, serving as a role model for Front Office associates and other employees. Resolve customer complications and complaints by conducting thorough research of the situation and determining the most effective solutions. Make decisions and take action based on previous experience and good judgment, sometimes revising approach to accommodate unusual situation. Authorize revenue allowances to remedy problems only after other alternative solutions have been offered. Comply with attendance standards and be available to work on a regular basis. Perform any other job-related duties as assigned by Director of Front Office. Diplomatically handle guest complaints in the absence of the Director of Front Office, including situations that arise when hotel is oversold, irate guests, etc. Required Skills and Abilities: Full-Time Management position that requires a flexible schedule and the ability to work day/night shifts, weekends, and holidays. A varied schedule. Must have the previous experience in hospitality Must be willing to “pitch-in” and help co- workers with their job duties and be a team player. Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy to defuse anger and collect accurate information and resolve conflicts. Ability to access and accurately input information using a moderately complex computer system. Ability to observe and detect signs of emergency situations. Ability to communicate verbally and in writing and prepare complex reports of room availability and revenues generated. Education and Experience: High School Diploma plus some college, previous front desk / guest service experience in a supervisory capacity. Reservation knowledge is helpful. Language Skills: Excellent service skills including etiquette and ability to work with the public. Knowledge of communications skills, organization skills, ability to deal with diverse clientele, golf knowledge. Reasoning Ability: Ability to solve problems and deal with a variety of variables in situations where only limited standardization exists. Ability to provide and interpret a variety of instructions furnished in written, oral, diagram or schedule form. Other Skills and Abilities: Ability to communicate and work well with fellow employees and other departments. Maintain a presentable appearance, behavior and manner at all times. Ability to process administrative work. Ability to manage multiple tasks effectively. Physical Demands: While performing the duties of this job, the employee is regularly required to stand, sit, walk, bend and use hands to finger, handle or feel objects, tools or controls. The employee is frequently required to talk or listen. The employee frequently is required to use hands to grab, move, lift, or feel objects, and use telephone, computer, and copier machine.

About Whole Family Health Center (WFHC) Whole Family Health Center is a non-profit community healthcare organization serving the Treasure Coast for nearly 30 years, offering an integrated approach to healthcare and striving to be a healthcare home for all members of the community. Position Summary The Clinical Office Manager oversees daily operations at our multi-specialty clinic, ensuring smooth workflow, compliance, and exceptional patient experience. This role supervises clinical staff, supports administrative functions, and drives operational excellence aligned with WFHC's mission and standards of care. Key Responsibilities Manage day-to-day clinic operations, staffing, and workflow coordination. Supervise, train, and evaluate clinical and administrative staff. Ensure compliance with WFHC policies and procedures, safety protocols, and FQHC-LAL/HRSA regulations. Support patient access by resolving scheduling and provider availability issues. Oversee supply inventory, purchasing, and budget management. Maintain medical equipment calibration and staff training compliance. Promote quality initiatives, including UDS and HEDIS measures. Foster collaboration and cross-training among team members. Travel between WFHC sites as needed. Qualifications Active Florida RN license required. Associate (ADN) or bachelor's degree (BSN) preferred. Minimum 5 years' experience in a clinical office or 2 years in an FQHC . Proficient in Microsoft Office and EMR systems; strong understanding of medical terminology. Excellent communication, leadership, and problem-solving skills. Bilingual in Spanish or Creole a plus. Level 2 background clearance and required immunizations (MMR, Hep B, Varicella, Tdap, PPD). BLS Required Why Join WFHC? Join a mission-driven organization dedicated to advancing whole-family wellness and community health. At WFHC, you'll lead a dedicated team committed to compassionate, high-quality care in a supportive and collaborative environment

Benefits: Bonus based on performance Employee discounts Opportunity for advancement Benefits/Perks Attractive Compensation Package Growth Opportunities Service Benefits - Varying per Location Transferable Skill Development Company OverviewRELIVE is the premier health and wellness center in the country where we focus on the patient first to create personalized wellness solutions for unmatched results. We skip the short-term fix and help our patients take charge of their lives so they can look, feel, and be their best. We can help with everything from fighting fatigue to turning back the clock. Lastly, everything we do revolves around one thing and one thing only, you ! Job Summary The Office Assistant Manager must represent the Relive brand and maintain a high level of professionalism and confidentiality. The Operating Principal role not only requires a range of managerial and administrative duties including clerical tasks, customer service, and personnel resource and administration management but also supports company operations by maintaining office systems and supervising staff. Responsibilities Oversee day-to-day operations of all offices, providing management/ owners with regular updates Develop organizational procedures and systems for office personnel and sales teams, including filing, billing, accounts payable, payroll, scheduling, and sales compensation. Maintain compliance: with insurance, business, medical and legal, including all federal and state legislation Project management as and when required, for example, implementing new processes or new technology. Vendor set-up, management, and ongoing relationships reviews Order supplies and equipment as needed Training and Education: For new employees and current staff Maintain business office inventory and equipment functionality Protect Patient Rights by maintaining the confidentiality of personal and financial information. Maintain operations by following policies and procedures; maximizing productivity and efficiency Working cross-functionally with the team to achieve company priorities. Liaise with medical team members pre and post-therapy and participate in shared decision making Educated to GED level and has previous experience working in a medical or office administration setting. Experience in business management is preferable. Qualifications Strong communication and collaboration skills with developed written and verbal communication with attention to detail, and ability to establish effective working relationships with staff and external suppliers, etc. Leadership Skills: Able to motivate, discipline, and resolve conflict. Developed interpersonal and communication skills. Implementation of new policies or processes. Analytical Skills: Able to find efficiencies, problem solve and assist challenges as they arise. Multi-Tasker with minimal supervision. Proven flexibility and willingness to handle a variety of tasks independently and to deadlines. Working knowledge of excel, technology savvy Compensation: $40,000.00 - $50,000.00 per year At RELIVE Health, we present our clients the opportunity to rewrite the path of their own unique health and wellness journey, from the inside out and the outside in. We pride ourselves on our passionate team members and staff who break the stigma surrounding relationships between clients and providers. We accomplish this by advocating for our clients' individual needs as well as providing them with ongoing support and tools to allow for exceptional results, and ultimately help them look and feel their best. We emphasize a collaborative team environment where everyone works together and values communication, support, and interactiveness. By working collaboratively, we are able to deliver innovative solutions and remarkable service to our clients. Explore your future at Relive Health. Click here to discover Career Opportunities. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to RELIVE Corporate.

Summary: Assist with supervising the front office area while maintaining data on room occupancy, and communication with Sales, Housekeeping and Catering concerning arrivals and departures. Essential Job Functions: Include the following. Other duties may be assigned. Supervise all Front Desk Agents, Bell, PBX, Front Office Supervisors, Guest Relations Dept, and Valet Dept. Interview, hire, train, recommend performance evaluations, resolve problems, provide open communication and recommend discipline and/or termination when appropriate. Respond to guest's special requests, needs, problems, issues and concerns and accommodate groups to ensure optimal levels of guest satisfaction and repeat business. Create and post all Front Office associate schedules. Implement company programs and supervise the daily operations of the Front Desk to comply with SOPs, maximize revenues, and motivate associates to ensure an optimal level of quality service and hospitality are provided to the hotel customers. Prepare reports and assist in overseeing the Front Desk & Guest Services Upsell & Inventive Programs to maximize revenue. Remain calm and alert, especially during emergency situations and/or heavy hotel activity, serving as a role model for Front Office associates and other employees. Resolve customer complications and complaints by conducting thorough research of the situation and determining the most effective solutions. Make decisions and take action based on previous experience and good judgment, sometimes revising approach to accommodate unusual situation. Authorize revenue allowances to remedy problems only after other alternative solutions have been offered. Comply with attendance standards and be available to work on a regular basis. Perform any other job-related duties as assigned by Director of Front Office. Diplomatically handle guest complaints in the absence of the Director of Front Office, including situations that arise when hotel is oversold, irate guests, etc. Required Skills and Abilities: Full-Time Management position that requires a flexible schedule and the ability to work day/night shifts, weekends, and holidays. A varied schedule. Must have the previous experience in hospitality Must be willing to “pitch-in” and help co- workers with their job duties and be a team player. Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy to defuse anger and collect accurate information and resolve conflicts. Ability to access and accurately input information using a moderately complex computer system. Ability to observe and detect signs of emergency situations. Ability to communicate verbally and in writing and prepare complex reports of room availability and revenues generated. Education and Experience: High School Diploma plus some college, previous front desk / guest service experience in a supervisory capacity. Reservation knowledge is helpful. Language Skills: Excellent service skills including etiquette and ability to work with the public. Knowledge of communications skills, organization skills, ability to deal with diverse clientele, golf knowledge. Reasoning Ability: Ability to solve problems and deal with a variety of variables in situations where only limited standardization exists. Ability to provide and interpret a variety of instructions furnished in written, oral, diagram or schedule form. Other Skills and Abilities: Ability to communicate and work well with fellow employees and other departments. Maintain a presentable appearance, behavior and manner at all times. Ability to process administrative work. Ability to manage multiple tasks effectively. Physical Demands: While performing the duties of this job, the employee is regularly required to stand, sit, walk, bend and use hands to finger, handle or feel objects, tools or controls. The employee is frequently required to talk or listen. The employee frequently is required to use hands to grab, move, lift, or feel objects, and use telephone, computer, and copier machine.

Affinity Management Services is an Association Management Company proudly serving Miami-Dade, Broward, and Palm Beach County! We have grown over time due to our commitment to creating a first-class living environment for our residents and enriching the quality of life in our communities through our innovative services. As the demand for our services continues to grow, we are looking for individuals to join us on our quest to empower and transform each community we partner with. Job Summary: Affinity Management Services is seeking an Assistant Manager to support the daily operation of the management office for community associations. The Assistant Manager will be responsible for handling administrative tasks, ensuring effective communication, and maintaining organized records. Proficiency in Microsoft Office products and strong interpersonal and customer service skills are essential for success in this role. Key Responsibilities: Assist in the daily operation of the management office, following established company procedures and guidelines. Ensure proper telephone etiquette and handle messages courteously, accurately, and in a timely manner. Respond to all emails appropriately and promptly. Daily pickup of incoming mail (FedEx, UPS, USPS) and ensure timely distribution. Perform administrative assistant tasks, including record-keeping, filing, mail collection, word processing, data entry, and managing office supplies. Maintain and update information in VertiLink (Property Management Software) and other association databases. Provide general office support, including processing print jobs, scanning, and faxing. Assist community managers in preparing monthly board packages, meeting agenda notices, and in-house mailings. Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings. Manage maintenance and purchase requests, including processing applications and other property-specific forms. Assist in producing meeting minutes for board meetings. Code and enter all invoices for the community. Collaborate with committees and committee chairpersons. Provide daily interaction and support to owners. Post all agendas to the proper physical locations and the website. Process vendor packets for all vendors and monitor vendor license and insurance expiration. Coordinate and reserve conference room events. Undertake special projects as instructed. Requirements Proficiency in Microsoft Office products (Word, Excel, Outlook, etc.). Professional communication skills (phone, interpersonal, written, verbal, etc.). Exceptional customer service skills. Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.). Bilingual proficiency is preferred. 2 years of experience in property management is preferred. General computer skills required. Who We Are: At Affinity Management Services, we are passionate about community association management. We value knowledge sharing and welcome new team members who enjoy the challenges of community association and property management, including Homeowners Associations, Condominiums, and Apartments. Our Values: We lead with the following values: Relationship Oriented: We exceed expectations and build lasting relationships. Teamwork: We collaborate and take collective ownership of our clients' needs. Professionalism: We hold ourselves to a high standard and have a continued commitment to self-development. Solutions oriented: We anticipate, adapt, and implement the right strategy and process. What We Offer: We invite you to be a member of our team, where you can enjoy a comprehensive benefits package, including: - Fully paid medical insurance - Voluntary dental, vision, life insurance, and short-term disability - 401(K) Plan after 90 days of employment Additionally, we provide competitive pay, paid time off, a respectful, caring, and positive working environment. You will have opportunities for growth and promotion within the organization, including specialized training, industry-related organization memberships, and mentoring support to help you achieve your career development aspirations. Note: The company provides a disclaimer that the job post may not be an exhaustive list of all responsibilities and requirements, and the essential functions of the job may change based on business necessity. Affinity Management Services is committed to a non-smoking and drug-free environment. We are dedicated to fair treatment of all applicants and associates without regard to factors such as race, national origin, sex, age, disability, veteran status, sexual orientation, or gender identity, as protected by law.

Job DescriptionDescription:Description Come grow with us! Elite DNA Behavioral Health is one of the largest providers of behavioral and mental health services in Florida - and we're expanding quickly! We believe in providing high-quality, accessible care to our patients and a supportive environment that allows our team to grow professionally. Our goal is to hire you - the best talent - to support our mission and allow you to grow with us. We thrive on a mutual goal of providing excellent care to our patients through our comprehensive care services and collaborative culture. Elite DNA is the pioneer of the care coordination approach to mental health, where all patients are matched with their ideal services and providers prior to receiving direct care. Our team is at the forefront of providing leading-edge therapy services - from psychotherapy to psychiatry - to specialized programs such as psychosocial rehabilitation, EMDR, and group therapy. Everything we do here at Elite DNA is guided by integrity and compassion for our patients and employees. When you join the Elite DNA team, you'll feel proud to be a part of the group that helps children, adults, and families in our communities live better lives. Elite DNA Behavioral Health is seeking to hire a full-time Office Manager in the North Palm Beach, FL location. As an Office Manager, you will be responsible for maintaining an orderly and efficient office routine. Responds to patient inquiries and other correspondence as necessary. Administers established guidelines for prioritizing work activities, evaluating effectiveness, and modifying activities as necessary. Reviews statements, invoices, receipts, and charges. Works with clinic staff (i.e. co-pay collections and A/R) to establish performance standards for work assignments, monitors work status and progress including goals and objectives. Values cultural diversity and other individual differences in the workforce, ensuring that the organization builds on these differences. Provides services to individuals and coordination/support to psychiatrists, PA and APRNs. Initiates and completes all relevant documentation within organizational time frames. Performs duties in a prioritized, organized, and orderly manner to maximize clinic efficiency and productivity. Collaborates with team members and other staff to ensure a complete, appropriate and positive experience for all clients. Follow instructions and complete job duties as assigned by providers and management staff. Provide appropriate and timely documentation. Will assist the physician and nurse with direct client care as well as tasks such as filing, chart documentation, faxes, prescription medical programs and telephone follow-up as assigned. Initiates and completes all relevant documentation within organizational time frames. Maintain, copy and file patient records and other information as needed. Monitor voicemails throughout the day, return the calls and effectively resolve the reason for call within 24 hours of the call. Proper documentation for each call and subsequent interaction. Triage patient phone calls, both incoming and on voice mail. Document the interaction within 24 hours. Review Athena messages and respective inbox and messages. Respond and document accordingly. Discuss patient concerns with respective provider within 24 hours of incoming call, email, voicemail or message. Document appropriately within same time frame. Provide information for afterhours call line and information to call if patient has a question. Document this interaction in patient chart. Requirements:Requirements Education: Bachelor's degree from an accredited college or university in business administration or health care related field. Experience may substitute some education. Minimum of three to five years experience in healthcare. Required Skills and Experience: Proficiency in oral and written communications Excellent time and project management skills. Excellent attention to detail, problem-solving, and customer service. Must demonstrate positive interpersonal relationship skills with individuals and groups in a wide variety of settings Medical terminology knowledge essential Technology Skills: Effectively uses Electronic Health Records; Athena experience preferred. Proficiency in Microsoft Office. This position earns competitive compensation plus a full benefits package including medical, dental, vision, and life insurance, annual PTO of 15 days with tenure recognition incentives, one additional paid day for your birthday and Employee Assistance Program. We also offer opportunities for growth, as well as a great team atmosphere that empowers you to take ownership of outcomes in providing quality service and support.

We are seeking a highly organized and detail-oriented Office Manager to oversee the daily operations of our client's office. Manage office operations, including scheduling, vendor management, and supply procurement. Oversee payroll processing and maintain accurate employee records. Handle budgeting and bookkeeping tasks to support financial health. Plan and coordinate company events, meetings, and training sessions. Utilize QuickBooks for financial tracking and reporting. Qualifications Proven experience in office management (3 recent and consistent years) Proficiency in QuickBooks and other office software applications. Excellent organizational skills with the ability to manage multiple tasks simultaneously. Strong communication skills, both written and verbal, with an emphasis on phone etiquette. Thick-skinned temperament $25/hr.

Job Title: Multi-Office Manager Job Location: South Florida Oral & Maxillofacial Surgery: Jupiter, West Palm Beach, Palm Beach Gardens, & Royal Palm Beach, FL Job Type: Fulltime Your new career awaits you... Are you looking for a company that you can call home and have opportunities to grow? The Office Manager will coordinate administration duties and office procedures to align an efficient, safe, and productive office environment. Essential job responsibilities are as follows: Organize and manage ALL office operations and procedures (internal/external scheduling, office supplies, leadership, troubleshooting, strategic process management, communication, insurance verifications, and billing). Provide general support to office surgeons. Partner with HR to update and maintain office policies and procedures. Schedule appointments and work schedules. Optimize scheduling and staffing to drive revenue and efficiency. Provide an exceptional patient experience. Understand and align office policies and procures to ensure compliance protocols are met. Coach, mentor, and train staff to ensure office policies, procedures, customer support expectations, and compliance initiatives are met/maintained. Manage marketing for the practice locally. Maintain excellent office conditions and arrange necessary repairs/maintenance as needed. Address employee's queries regarding office management issues. Required Qualifications: 7 plus years of experience managing dental or oral surgery practice operations. Understanding of practice operations "best practices" to drive revenue and increase operational efficiency. Knowledge of operational metrics and experience meeting and exceeding practice goals. Proven background providing exceptional operations management, scheduling, patient support, and customer service. Familiarity with scheduling appointments, leading large teams, and office marketing. High school degree or equivalent required. Driven, organized, and detail oriented in approach to managing responsibilities. Hands on experience with fax machines, printers, phones, and MS Office programs to include Excel, Sharepoint, MS Teams, Outlook, and Outlook calendars. Excellent time management skills and ability to multi-task and prioritize work is a MUST. Attention to detail and problem- solving skills. Excellent written and verbal communication skills. A creative mind with an ability to monitor & suggest improvements. Strong organizational and planning skills in a fast- paced environment. Preferred Qualifications: Knowledge of Dental Insurance plans and procedures preferred. MSO or DSO company setting experience preferred. Experience in an Oral Surgery setting preferred. Schedule: Monday - Thursday,8:00am to 5:00pm Friday 7:00AM to 3:00PM Must be local and able to commute daily. Special Requirements: Working on-site is essential to the function of this position. Must be able to stand up to 80% of the time at minimum. Physical requirements include driving, sitting, and standing. This is not an all-inclusive list of job-related responsibilities, duties, skills, efforts, requirements or working conditions. Management may require that other or different tasks be performed as assigned. Beacon Oral Specialists Management, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Benefits: Company parties Competitive salary Free food & snacks Opportunity for advancement Paid time off Training & development Floor Coverings International is the #1 mobile flooring company in North America. With over 225 locations across the United States and Canada, our unique shop-at-home model allows customers to get perfect new floors without leaving their home. Our 400,000+ customers give us an average of 4.8-star rating. As an Office Manager at Floor Coverings International, you are key to the growth and expansion of the local franchise. Your success will allow for more proposals to be written, lead the scheduling and installation of projects, assist with marketing efforts, and help maintain clean financials. Office Manager Perks and Benefits Paid training. Full-time. Paid mobile. Annual company convention (determined by the owner and local structure goals). Yearly salary range: $40,000 to $55,000 - depending on experience Office Manager Responsibilities: Customer Management Develop trust with customers by living our Core Values all day and every day. Creating raving fans by providing extra-mile service As soon as possible, convert leads to appointments by scheduling appointments for the sales team. Follow up on open proposals as needed. Keep the showroom and office organized and presentable. Assist in the development, management & delivery of local marketing tactics. Resolve customer conflicts. Marketing Ensure customers feel cared for by taking pride in what you do-providing extra-mile service by going above and beyond expectations. Strengthen emotional connections with customers and the community by engaging in the community and making it fun! Support and participate in home shows. Support and implement local marketing efforts as needed. Operations (Production) Meet with sales staff weekly to discuss recent sales and review customer expectations and product orders. Order all products needed for jobs accurately and follow up on delivery. Schedule the job to meet the schedule of customer and installers. Communicate with installers and customers on start dates and times. Update the customer with ongoing details of installation and job progress. Discuss and obtain written permission for any changes in contracted work. Confirm scope of work and compensation with installers prior to start of job. Update Salesforce/production board daily with status of job and upcoming schedule. Financials As a job is landed and produced, complete the job costing form with the pertinent details. Accurately update QuickBooks daily for all income and expenses. Track, prepare and manage timely payment of business-related expenses. Continuous Improvement Attend weekly meetings with the owner at scheduled times. Submit the GS&R Prep form weekly via email. Work weekly and monthly to meet goals. Be available to attend training seminars at the owner's discretion. Make decisions and act in accordance with Floor Coverings International's core values and mission. Office Manager Qualifications: Excellent customer service skills Strong communication skills, particularly over the phone - bilingual (English - Spanish) is a plus 1-3 years of experience in a customer facing role.Home improvement is a plus. In-home sales is a BIG plus. Organized, detail oriented, and able to multi-task. Experienced in bookkeeping using QuickBooks is a plus. Able to work independently without supervision. Apply today! Compensation: $40,000.00 - $55,000.00 per year Floor Coverings International is the #1 mobile flooring franchise in North America. Our unique shop-at-home model allows customers to get perfect new floors without ever leaving their home. Our 400,000+ customers give us an average 4.8 star rating. That's a big reason why we're growing six times faster than our competitors. This rapid growth has increased our immediate need to keep up with demand by increasing the size of our teams. If you are a service-minded individual who loves to have fun - we are the company for you! This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Floor Coverings International Corporate.

When Braddock Metallurgical was founded in 1953, the mission of the company was to "help our customers succeed." Upon this commitment to customers and employees, Braddock built a solid history of outstanding performance. The belief that a well-trained workforce would result in superior Customer Service is the backbone of the company's reputation and the reason customers have turned to us for over 70 years! As the company grows, we continue to utilize state-of-the-art equipment and processes and assure that all Braddock Employees are among the best trained and supported in the industry. Job Description: We are seeking an Office Manager to join our team and oversee the operation of our office operation. As the Office Manager, you will play a crucial role in ensuring administrative tasks are efficiently handled, office procedures are organized, and a positive work environment is maintained. We are an industrial Heat Treating company. Prior experience with Manufacturing or other industrial setting is highly preferred. Responsibilities not limited to: * Administration Coordination: Organize and coordinate various administrative tasks and office procedures to ensure efficiency and productivity. * Invoicing and Quoting: Complete daily invoicing, prepare quotes, and ensure accurate documentation of finances. * Paperwork Management: Electronically file paperwork and documents, ensuring easy access and retrieval as needed. * Purchase Order Management: Prepare purchase orders and correlate with customer material. * Supply Management: Order office supplies for the workplace as needed, ensuring adequate stock levels are maintained. * Communication Handling: Answer and direct incoming calls, providing assistance or routing calls appropriately. * Compliance Maintenance: Maintain OSHA logs and handle Workman's Compensation claims, ensuring regulatory compliance and a safe work environment. * Customer Communication: Maintain communication with customers via email, ensuring timely responses and efficient resolution of inquiries or issues. Collect payments for all Cash on Delivery (COD) transactions. * Support to General Manager: Assist the General Manager with various tasks and projects as needed, contributing to the overall efficiency of operations. Skills and Qualifications: * Proven Experience: Demonstrated experience as an Office Manager, Front Office Manager, or Administrative Assistant, with a track record of successfully managing office operations. * Administrative Knowledge: Strong understanding of office administrator responsibilities, systems, and procedures, with the ability to implement and streamline processes. * Technical Proficiency: Proficiency in MS Office suite, particularly Excel and Outlook, for efficient data management and communication. * Organization and Time Management: Ability to multitask, prioritize tasks effectively, and manage time efficiently in a fast-paced environment. * Attention to Detail: Meticulous attention to detail and strong problem-solving skills to ensure accuracy and resolve issues effectively. Applicants must pass a drug screening and background check. Job Type: Full-time Pay: From $55,000.00 per year Benefits: * 401(k) * Dental insurance * Health insurance * Paid time off * Vision insurance Work Location: In person

Receive visitors, deliveries and mail directing each accordingly Manage the phone system performance (phone tree) ensuring it is working properly, assessing and resolving issues that arise. Manage office equipment and supplies. Answer the general phone line and route calls to the correct person Comprehend, obtain and provide Certificates of Insurance to customers and file Fill out and return new vendor documentation to customers (i.e. W-9s, Vendor set up forms, ACH authorizations) Send new customer welcome emails