Office manager/administrative assistant jobs in Rocky Mount, NC - 72 jobs

Avance Care is in the business of improving the standard of healthcare. As one of the largest networks of independent primary care practices in North Carolina, we provide comprehensive care for our patient's physical, mental, and emotional health. We are seeking a conscientious and reliable candidate who brings a strong leadership background to join our team as an Office Manager. This is a full-time position, Monday through Friday, with occasional after-hours as needed. Comprehensive oversight of clinic operations, ensuring satisfaction of patients, staff, and providers Commitment to maintaining company quality standards Busy, fast-paced work environment ideal for candidates who thrive in dynamic settings Comprehensive benefits package available on the first of the month following 30 days of employment Selected Responsibilities: Complete daily, weekly, and monthly office manager checklists, reports, and documentation. Act as a liaison between the corporate office, clinic team, and external entities to ensure clear communication and workflow adherence. Handle patient complaints promptly with tact and compassion, involving relevant parties when required. Analyze operational business metrics to drive business and clinical quality outcomes. Ensure compliance with HIPAA and OSHA regulations, maintaining a safe environment for both employees and patients. Interact with vendors, suppliers, and other related entities as necessary. Manage practice locations, including equipment maintenance, and preventative maintenance contracts in accordance with company policy and procedure. Conduct regular staff meetings to share information and address company updates. Manage employee scheduling, oversee time off requests, and ensure continuous shift coverage. Ideal candidates will have a relevant degree, preferably a bachelor's degree, or higher with at least 5 years of experience in medical office supervision required. Other Priorities: Excellent verbal and written communication skills Proven leadership abilities Strong commitment to confidentiality and integrity A growth mindset, with a willingness to learn and adapt Flexibility and resilience in a dynamic environment Effective time management and workload prioritization skills If you are excited to join a growing organization focused on changing the way healthcare is delivered to patients in North Carolina, please submit your resume. All offers of employment are contingent upon the successful completion of a background check and drug screen. Avance Care provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to religion, race, creed, color, sex, sexual orientation, gender identification, alienage or citizenship status, national origin, age, marital status, pregnancy, disability, veteran or military status, predisposing genetic characteristics or any other characteristic protected by applicable federal, state or local law.

EC Data Manager/ Administrative Assistant Job Responsibilities Data Management & Compliance * Maintain and update special education student records in district and state data systems (e.g., IEP management software, SIS, compliance databases). * Serve as a liaison between case managers and testing personnel. * Collaborate with Compliance Specialist to generate, review, and submit required federal, state, and district special education reports * Support case managers and related service providers in correcting data inconsistencies or missing documentation. IEP Process Support * Upload documents, meeting minutes, and signatures into the appropriate systems after meetings. * Track progress monitoring data and ensure reports are collected each reporting period. Administrative & Departmental Support * Serve as the main point of contact for the Special Education office; respond to phone calls, emails, and parent inquiries. * Maintain department calendars, staff schedules, and service provider itineraries. Order, track, and distribute special education materials, testing kits, and supplies. * Organize digital and physical filing systems for efficient record retrieval. * Assist with preparation for audits, monitoring visits, and compliance reviews. * Manage Contracted Service Provider invoices. * Coordinate Medicaid Doctor's Orders * Ensure related service providers complete plans of care Communication & Coordination * Liaise between special education staff, general education teachers, district departments, and outside agencies. * Support communication with families, including distributing notices, translations, and follow-up information. Technology & Systems Support * Provide basic troubleshooting and user support for special education data platforms. Confidentiality & Professional Standards * Maintain strict confidentiality of student records and sensitive information in compliance with FERPA and IDEA. * Follow district policies, timelines, and procedures in all duties. * Support a positive, inclusive, and collaborative special education environment. * Any other duties as assigned.

JOB TITLE: Executive Administrative Assistant STATUS: Non-Exempt Type: Full Time Smith Anderson is a well-established and dynamic mid-size law firm, providing top-tier legal services to clients across a range of industries. We value a collaborative, innovative, and an inclusive culture. We are looking for an Executive Administrative Assistant to join our team. This position offers the opportunity to provide high-level administrative support to our C-Suite executives. This is an exciting opportunity for a professional who thrives in a fast-paced, client-focused environment and enjoys managing a variety of responsibilities with professionalism, discretion, and efficiency. Duties include but are not limited to: Provide direct administrative support to the firm's executive leadership team, including scheduling, calendar management, meeting coordination, and travel arrangements. Prepare, edit, and format correspondence, reports, and presentations with a high level of accuracy and attention to detail. Manage confidential information with the utmost discretion and professionalism. Coordinate internal and external meetings, including logistics, materials, and follow-up actions. Serve as a liaison between executives, firm departments, and external contacts. Support special projects and firm initiatives as needed, often involving research, data tracking, and document organization. Qualifications: 3+ years of experience supporting senior or C-Suite executives, ideally within a professional services or law firm environment. Exceptional organizational skills with the ability to anticipate needs, prioritize, and manage multiple deadlines. Strong written and verbal communication skills. High level of professionalism, confidentiality, and judgment. Proficiency in Microsoft Office Suite and strong general technology skills. Education: Associate degree or equivalent related work experience Smith Anderson is an equal opportunity employer committed to creating and maintaining a diverse work force. It is the policy of this Firm to recruit, hire, train, develop, promote, and compensate employees without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, genetic information, disability or covered veteran status.

The candidate must come in to pick up his or her equipment on the first day at own expense. There will be times when this position will be required for on-site meetings in the Raleigh area, but most of the work will be remote. The candidate will need to reside in North Carolina, preferably within commuting distance to Raleigh. Job Title: ServiceNow Customer AdministratorStart Date: 01/13/2025End Date: 02/06/2026Location: Raleigh, NCAgency Interview Type: Either Webcam Interview or In Person Description:The ServiceNow customer system administrator role is technical in nature and dedicated to the basic administration and overall health of the ServiceNow platform. Required / Desired Skills:• Proven ServiceNow implementation experience Required • Web applications, networks, protocols and email (SMTP, POP3) Required • Basic understanding of ITIL v3 methodologies Required • Understanding of enterprise IT architecture Required • Working knowledge of relational databases Required • Experience with database manipulation via a programming language Required • Web Technologies (XML, HTML, JAVA Script, AJAX, CSS, HTTP, etc.) Required • Impeccable time-management and record keeping Required • The ability to take complex end-user requirements to code Required • A positive can-do attitude & willingness to learn Required • A strong personal commitment to quality service Required • The ability to work independently and with a team Required • LDAP directories, such as: Active Directory, eDirectory, OpenLDAP. Highly desired 2 Years• Single Sign-on using: Digested Token, SAML 1.1, SAML 2.0. Highly desired 2 Years• Web Services integrations Highly desired 2 Years• Excellent communication Required 5 Years The ideal candidate will have proven implementation experience, a background in the IT Infrastructure Library (ITIL) business process, and working knowledge of IT operations. Past work experience with industry leading providers of help desk, IT service management, asset management, network and systems management or similar technologies a definite plus. The system administrators will perform fundamental administration and configuration tasks in the ServiceNow instance including, but not limited to, standard configuration, user administration, security, workflow, date management, and integrations. This role will manage the ServiceNow release cycle three times per year and is dedicated to working directly with ServiceNow application. Responsibilities:• Personalize and create forms and fields• Create new applications, modules, and tables• Activate a plug-in• Build reports, gauges, and homepages• Set up Service Level Agreements (SLAs) and monitor SLA workflows• Create and track Service Catalog requests, and items with variables• Create, monitor, modify, and publish Service Catalog workflows with approvals• Follow the notification process back to the Business Rule• Import data into the instance• Create and use update sets to facilitate moving customizations between your instances• Search, populate, and customize the Knowledge Base• Create an Access Control Rule (ACL)• Create global controls for attachments and cookies• Custom scripting• Build third party software integrations• Answering "how to" technical and application configuration questions• Aiding in translating business requirements into technical requirements• Facilitating roll out of new applications and modules• Manage the ServiceNow system upgrades that occur three times per year• Assisting in troubleshooting patch / release management issues Who We Are CARE ITS is a certified Woman-owned and operated minority company (certified as WMBE). At CARE ITS, we are the World Class IT Professionals, helping clients achieve their goals. Care ITS was established in 2010. Since then we have successfully executed several projects with our expert team of professionals with more than 20 years of experience each. We are globally operated with our Head Quarters in Plainsboro, NJ, with focused specialization in Salesforce, Guidewire and AWS. We provide expert solutions to our customers in various business domains.

Successful State Farm Agent is seeking a qualified professional to join their winning team for the role of Assistant Office Manager - State Farm Agent Team Member. We seek an energetic professional interested in helping our business grow through value-based conversations and remarkable customer experience. If you are a motivated self starter who thrives in a fast-paced environment, then this is your opportunity for a rewarding career with excellent income and growth potential. Responsibilities Provide prompt, accurate, and friendly customer service. Service can include responding to inquiries regarding insurance availability, eligibility, coverages, policy changes, transfers, claim submissions, and billing clarification. Use a customer-focused, needs-based review process to educate customers about insurance options. Work with the agent to establish and meet marketing goals. Develop leads, schedule appointments, identify customer needs, and market appropriate products and services. As an Agent Team Member, you will receive... Salary plus commission/bonus Health benefits Profit sharing Paid time off (vacation and personal/sick days) Valuable experience Growth potential/Opportunity for advancement within my agency Requirements Sales experience (outside sales or inside sales representative, retail sales associate, or telemarketing) preferred Successful track record of meeting sales goals/quotas preferred Excellent communication skills - written, verbal and listening Enthusiastic about the role insurance and financial products play in helping people manage the risks of everyday life, recover from the unexpected, and realize their dreams Self-motivated Ability to make presentations to potential customers Achieve mutually agreed upon marketing goals Experience in marketing Property and Casualty license (must have currently) Life and Health license (must be able to obtain) If you are motivated to succeed and can see yourself in this role, please complete our application. We will follow up with you on the next steps in the interview process. This position is with a State Farm independent contractor agent, not with State Farm Insurance Companies. Employees of State Farm agents must be able to successfully complete any applicable licensing requirements and training programs. State Farm agents are independent contractors who hire their own employees. State Farm agents employees are not employees of State Farm.

Job Description Are you motivated to make a meaningful difference in patients' lives? Do you find fulfillment in supporting a dedicated healthcare team and taking pride in a job well done? If so, we invite you to read on! We have an exciting opportunity for an Office Manager to join our well-established, private cardiology practice. In this role, you will be an integral part of a close-knit team, ensuring smooth coordination between clinical operations and administrative functions. The ideal candidate will be versatile, able to step into various roles as needed, and will possess strong management abilities to make sound judgments and quick decisions to maintain efficient office operations. Medical knowledge, excellent organizational skills, and the ability to thrive in a fast-paced environment are essential. As Office Manager, you will provide leadership, supervision, and direction to clinic staff, handling the following key responsibilities: Plan, develop, and organize daily services and activities to support patient care at the clinic. Collaborate closely with providers to ensure efficient patient care and workflow. Address and resolve patient or family concerns in a timely, thorough manner. Communicate critical patient information to physicians and the administrative team regarding care concerns, complaints, scheduling, and testing appointments. Work with the Vice President of Clinical Services to ensure functional clinic space and adequate staffing. Maintain office efficiency through planning, system setup, and equipment procurement. Oversee proper use and stocking of office and medical supplies, as well as vendor management. Supervise Medical Assistants, Patient Access Coordinators, and clinical staff with Vice President of Clinical Services oversight. Lead hiring, discipline, and terminations with guidance from the Vice President of Clinical Services and Human Resources. Coach, counsel, and manage staff performance, providing feedback and appraising results. Schedule and assign employees and update weekly schedules. Manage finances by following protocols for supplies, monitoring stock, controlling expenditures, and implementing corrective actions. Submit and track maintenance requests to ensure optimal working conditions. Perform additional duties as needed to support seamless clinic operations. This role calls for exceptional customer service, organizational, and critical thinking skills, along with a calm and friendly demeanor. Strong team collaboration and effective leadership abilities are essential. If you have an enthusiastic, can-do attitude and are excited to contribute to a talented and growing practice, we encourage you to apply! Qualifications: BLS Certification (Required) LPN or RN (Preferred) 2-5 years of experience in medical office or clinic management, or a similar role (Required) Proficiency in Microsoft Office Suite and Outlook Professional demeanor and appearance Excellent written and verbal communication skills Strong conflict resolution skills Ability to be resourceful and proactive in handling issues Strong organizational skills Effective multitasking and time-management skills with prioritization capabilities Supply management experience (a plus) Schedule: Monday - Friday, 8 AM - 5 PM

Job Description/Summary: Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodation, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision “to fill the earth with the light and warmth of hospitality” unites us as a team to create remarkable hospitality experiences around the world every day. And our amazing Team Members are at the heart of it all! The FOM is responsible for the overall success of the hotel, meeting or exceeding planned objectives for revenue and profit, and ensuring that guest satisfaction and product quality standards are met. Assist department managers in maintaining all areas of the hotel in accordance with brand standards to achieve a friendly atmosphere of superior guest service and product quality; provide an example of exemplary performance for staff to follow. The FOM supervises all shifts - first, second, night audit at Front Desk; breakfast service; drivers as such availability must encompass all time periods as operationally necessary. The FOM will coordinate closely with the Housekeeping Manager to ensure availability of appropriate room types, timeliness of e-check in and conventional arrival rooms. The FOM will work closely with the Engineering Department to minimize downtime of guest rooms and interference of routine maintenance with guest needs. The FOM will maximize REVPAR on a daily basis by implementing steps to maximize room sales on a daily basis and ensure that rate guidelines are followed as dictated by sales strategy, daily rate communications and market conditions. ESSENTIAL JOB FUNCTIONS: 1. Seek opportunities to exceed guest, team member and ownership expectations. Financial Meet or exceed budgeted revenue, profit, and margin for assigned departments and Suite Shop. Accurately forecast / track revenues, manage labor costs and expenses accordingly. Anticipates revenue/cost problems and manages the timing of discretionary expenditures in coordination with General Manager. Analyze budgets and forecasts on an ongoing basis to adjust staffing plans, labor requirements (scheduling Front Desk, Driver, Breakfast Hosts) and operating costs (supplies, uniforms, etc.). Ensure hotel staff is trained in financial control procedures for cash, vouchers, inventories, and receivables, and that these procedures are regularly followed. Produce accurate, timely reports - example: A/R, Aging, Inventories, Rate Report, etc. Proactively identify revenue and / or expense opportunities, potential operational challenges, resolve. Actively seek to maximize occupancy and ADR; implement steps to facilitate the sale of the last remaining rooms on higher occupancy days by providing rate flexibility guidance to GSA team; reach the 96% occupancy threshold whenever feasible. Associate Team Maintain guest service excellence as the driving philosophy of the hotel. Personally demonstrate a commitment to guest service by responding to guest needs. Page 1 of 3 Ensure all hotel staff, including new hires, know all components/features of our guest service guarantee and are trained to meet service standards; develop added value customer service programs. Conduct huddles, regular department meetings, training sessions and incentives that are aligned with hotel goals. Advise and assist team leaders in meeting and exceeding goals. Empower staff to deliver superior service - encourage and reward responsiveness and follow through. Ensure hotel procedures and policies contribute to the delivery of consistent guest service. Marketing and Sales Management Daily strategy for maximizing occupancy and ADR (sell the last rooms at most logical rates). Is familiar with all hotel services, facilities (event space); general knowledge of our competitors. Know how to read BEO's, proactively inspect our setup and preparation; assist where needed. Knows key accounts and ensures that the hotel consistently meets their needs. Human Resource Management Manage human resources functions including recruiting, selection, orientation, training, performance planning and evaluation. Maintain a positive and constructive work environment with excellent communication between all departments and leaders. Ensure that all hotel employees know key hotel policies. Knowledge of workplace injury procedures and steps to prevent such incidents. Ensure that personnel files are accurate and comply with both local and federal laws and regulations. Ensure that training objectives (brand and Winwood standards) and developments plans are completed. Monitor and maintain acceptable turnover levels. Operations Review changes in occupancy, weather, special events, groups in house, and adjust staffing accordingly. Know local health and safety codes, regulations applicable to hotels; CARE and SERVSAFE certified. Recognize and correct potential safety hazards, such as broken doors or railings, fire hazards, etc. Regularly inspect and correct potential security problems, such as locking doors after hours, etc. Understand & follow policies and procedures for key control systems, team members are trained in same. Maintain physical standards by daily inspections of public areas, parking and exterior, hotel vehicles, work areas. Support brand initiatives such as PEP and Light Stay, energy efficiency, waste reduction, recycling. Communicate to guests and staff during capital projects, have strategies to minimize service disruption. Monitor upkeep, safety, and maintenance of the hotel vans - logbook and calendar of preventive care. Coordinate guest transportation needs for both hotels as needed, particularly during activity peaks. Have “Outstanding” Quality Assurance documentation and audit components in areas of responsibility. Page 2 of 3 Inspect a minimum of 20 rooms per week, document and track to cover all rooms in rotation. Monitor and help coordinate event set up, staffing, supplies and costs (product and labor efficiency). Carry out all other reasonable requests to the best of his/her ability. ADDITIONAL RESPONSIBILITIES Our hotel's primary goal is to provide hospitality and exceed guest expectations for levels of service, quality, consistency and attention to detail - all team members are evaluated against this standard. A hotel operates 365 days a year, 24 hours a day. During the course of your scheduled shift, you may be asked to assist in areas of the hotel outside of your typical work areas. Qualifications EDUCATION AND EXPERIENCE: High School diploma or GED. Six to twelve months related experience and/or training; or equivalent combination of education and experience. Ability to read and write English and perform mathematical computations such as adding, multiplying. Ability to effectively communicate with customers, utilizing tact & diplomacy to solve practical problems. PHYSICAL/MENTAL DEMANDS: While performing the duties of this job, the employee is required to stand, walk, talk, and listen. The employee is required to be on foot for a large portion of the day/shift. The employee is required to stoop, kneel, or crouch; reach with hands and arms; use hands to finger, handle or feel tools or controls; must be able to lift and/or move heavy objects such as tables and cases of food and beverages. Must be able to focus on the job while staying on their feet and moving about freely, which can include bending, climbing stairs and carrying items weighing 25-50 pounds. Physical and Mental Demands and the Environmental Factors Occasional (1 - 33% of the time) Frequent (34 - 66% of the time) Constant (67 - 100% of the time) _F_ Requires bending or twisting _O_ Requires walking and running _O_ Requires kneeling, crouching, stooping or crawling _F_ Requires repetitive movement _C_ Requires standing _C_ Requires using hands to handle, control, or feel objects, tools or controls _O_ Requires working outside in all types of weather conditions _O_ Subject to cuts, burns, and bruises WORKING CONDITIONS Work environment includes large equipment, specialized tools, hot water and cleaning solutions, rolling carts, kitchen and shuttle van with moving parts to avoid. Sleeping rooms, public areas or event room environments A flexible schedule can vary from week to week; must be available to work on weekends and holidays.

Agency Safety Division 70000075 Dept of Public Safety Job Classification Title Administrative Associate II (S) Number 60000094 Grade NC02 About Us The Department of Public Safety's mission is to safeguard and preserve the lives and property of the people of North Carolina through preparation, prevention, and protection with integrity and honor. Our agency houses many public safety divisions, including Emergency Management, Juvenile Justice and Delinquency Prevention, Alcohol Law Enforcement, Samarcand Training Academy, and the North Carolina National Guard. Join us along with our more than 3,000 employees and 12,000 National Guard members in providing exceptional public safety services to the citizens of North Carolina. Description of Work We are looking for candidates who have a passion for helping court-involved youth. We are Working Together to Strengthen North Carolina's Youth and Families! The Division of Juvenile Justice and Delinquency Prevention is committed to the reduction and prevention of juvenile delinquency by effectively intervening, educating and treating youth in order to strengthen families and increase public safety. If you have a passion for making a difference in the lives of North Carolina's youth, we welcome you to be part of the team. The State of North Carolina provides work/life balance, a team-oriented culture, opportunities for advancement, and interesting work. If you are looking to serve others, this is the place for you The administrative associate assists the District 7 Court Services office in Wilson, NC This position is part of the Juvenile Justice Court Services team and is responsible for performing various office duties including: Communicating effectively both orally and written with internal and external stakeholders. Completion of data entry and reporting from NCJOIN and other electronic resources Maintain inventory and ordering supplies and equipment Sorting and handling office mail Prepare documents and reports for the office Providing assistance to staff and visitors and resolving problems and/or inquiries Serve as a Notary Public Knowledge Skills and Abilities/Management Preferences NC02 Salary Range: $31,200-$49,340 DPS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. The Minimum Education and Experience (E&E) are REQUIRED to qualify for this position. All work history and education (including accurate dates of employment/attendance) must be documented on the application. Supplemental Questions are also a required part of the application: answers must reference education or work experience listed on the application. A complete, all-inclusive application maximizes an applicant's potential to qualify for the position, as well as the highest possible salary. Salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. State Government Application Resources | NC Office of Human Resources Management Preference: These skills are not required but managers may choose to interview/select applicants who demonstrate Management Preferences. Experience maintaining confidential information within the workplace Experience assisting customers with questions. Experience with general office administrative procedures. Experience with entering data into a database. Current Notary Public Work Schedule: This is a full-time position. Monday-Friday, 8am-5pm We offer great Benefits! This is a full-time position (40 hours per week) with State Benefits, including paid vacation, paid sick leave, paid holidays, retirement, and health insurance. To view an example of total compensation, please click here NC OSHR: Total Compensation Calculator Supplemental and Contact Information The North Carolina Department of Public Safety (DPS) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. Consistent with the Americans with Disabilities Act (ADA), we are committed to full inclusion of qualified applicants and will review requests for reasonable accommodation to perform essential job functions during the hiring process or while on the job. Public Service Loan Forgiveness Program For applicants with student loans, becoming a state employee may include eligibility for the Public Service Loan Forgiveness Program. Visit ****************** to learn more. Transcripts Degrees and transcripts must be received from appropriately accredited college or university. Applicants who earned college credit hours but did not complete a degree program, must attach an unofficial transcript to receive credit for education. International degrees and transcripts must be evaluated for accreditation by a recognized evaluation service by the closing date of this posting. Failure to provide documentation may result in ineligibility. The National Association of Credential Evaluation Services (NACES) has several options to provide credential verification :****************************** Military Experience Applicants seeking Veteran's Preference must attach a DD-214 Form (Certificate of Release or Discharge from Active Duty that includes Character of Discharge - Member 4 or Service 2 form) to the application. Applicants seeking National Guard Preference: A current member of the North Carolina National Guard in good standing must attach a NGB 23A (RPAS). A former member of the North Carolina National Guard who served for at least 6 years and were discharged under honorable conditions, must attach either a DD256 or NGB 22. The NC Dept. of Public Safety must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape. "PREA Hiring and Promotion Prohibitions. Selected applicants for positions which are subject to PREA will undergo a PREA-specific background check. Our agency supports second-chance employment for individuals who were previously incarcerated, or justice involved, and we invite all potential applicants to apply for positions for which they may be qualified. Due to the nature of work performed in our agency, prior convictions and/or charges may prohibit employment for positions which are subject to PREA or other position-specific background checks. If applying for a Juvenile Justice & Delinquency Prevention position certified through the NC Dept. of Justice - Criminal Justice Standards Division, please click this link for specific certification requirements: Juvenile Justice Officer & Juvenile Court Counselor Certification. Per NC General Statute 143B-1209.54, applicants hired into a position certified as a criminal justice officer or justice officer are required to electronically submit fingerprints to the NC State Bureau of Investigation for a state and national criminal history record check and enrollment in the FBI's Next Generation Identification System: Criminal Justice Record of Arrest and Prosecution Background Service (“RAP Back”). This is in addition to submitting fingerprints during the application process. Due to the volume of applications received, we are unable to provide information regarding the status of your application. Please log in to your Government Jobs account and click "Application Status." If you are selected for an interview, you will be contacted by the hiring manager. If you are no longer under consideration, you will receive an email notification. #JJ Minimum Education and Experience Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details. High school or General Educational Development (GED) diploma and one year of administrative experience; or an equivalent combination of education and experience. EEO Statement The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices. Recruiter: Kassia Elizabeth White Recruiter Email: **********************

Now Hiring : Office Manager - Louisburg For 45 years, Lane & Associates Family Dentistry has been a trusted name in providing exceptional dental care across North Carolina. We're passionate about our patients, proud of our fun, team-driven culture, and committed to excellence in everything we do. We're currently seeking a Office Manager to lead our Louisburg team! Position Overview As the Office Manager, you will oversee the day-to-day operations of our Wake Forest office, ensuring an outstanding experience for both patients and team members. This leadership role requires a strong communicator and problem solver who can balance operational efficiency, team morale, and exceptional patient care. Key Responsibilities Manage office operations including staff productivity, scheduling, collections, receivables, and expense control Foster new patient growth through community outreach and marketing collaboration Oversee the office's online reputation and support the team in obtaining 5-star reviews Provide leadership, coaching, and mentorship to team members while ensuring compliance with company policies Supervise daily closing procedures, deposits, and end-of-month reporting with the Regional Director Address and resolve patient and staff concerns with professionalism and empathy Provide ongoing staff training beyond initial onboarding Maintain appropriate doctor/patient ratios for efficient operations Conduct monthly staff meetings and daily morning huddles Manage quarterly inventory and office supply needs Participate in corporate communications and initiatives Perform other duties as assigned Qualifications High School Diploma or GED required Minimum 2 years of experience in a dental office Minimum 1-2 years in a Dental management role Strong leadership and coaching abilities Excellent communication and interpersonal skills Proven conflict resolution and problem-solving skills High level of professionalism and customer service focus Proficiency in dental practice software and computer systems (Denticon experience a plus) Ability to lift 15-20 lbs What We Offer Competitive Pay Quarterly Performance Bonus Potential Comprehensive Insurance Coverage after 90 days (Health, Vision, Dental, Life, Disability, FSA & more!) 401(k) with Employer Contribution Paid Holidays & PTO Fridays Off at 2 PM! Uniform Allowance In-House Paid Training & Development Engaging Company Events & Social Media Campaigns Volunteer Opportunities (Earn Smile Squad Points for Rewards!) Birthday & Work Anniversary Gifts from Ownership and more!

Job DescriptionDescription: APEX Orthopaedics Spine & Neurology is a premier healthcare facility committed to delivering exceptional orthopaedic, spine, and neurology care across North Carolina and South Carolina. We pride ourselves on offering innovative treatments with a conservative approach, ensuring the highest quality of care for our patients. We are currently seeking a highly motivated, detail-oriented, and experienced Office Manager to lead the administrative and clinical operations of our Raleigh facility. This role is pivotal in maintaining operational efficiency, fostering a positive team culture, and supporting the overall success of our practice. Office Manager Responsibilities • Act as the on-site manager for daily administrative functions, clinical operations, and facility-related issues. • Supervise and support administrative staff, fostering a collaborative and positive work culture • Implement and enforce office policies and ensure compliance with healthcare regulations • Coordinate with other departments to optimize workflow and communication • Collaborate with leadership to enhance office efficiency and patient experience • Address patient concerns and ensure a high standard of customer service • Manage inventory and ordering of clinical and office supplies. • Crosstrain and provide coverage for Medical Assistant and Patient Service Specialist roles as needed • Receive and distribute mail and packages, including signing for deliveries • Support recruitment, training, and development of administrative and clinical personnel • Assist in developing training materials and coordinating onboarding for new hires • Participate in leadership meetings and ensure alignment with company-wide initiatives • Provide support to medical providers with projects and operational needs • Troubleshoot technology and software systems as needed Requirements: Office Manager Requirements • 2-3 years of management experience in a healthcare setting • Strong knowledge of healthcare regulations and compliance requirements • Excellent organizational, multitasking, and time management skills • Proven ability to lead and collaborate with diverse teams • Strong communication, problem-solving, and customer service skills • High level of integrity and discretion in handling confidential information • Willingness to learn and support various roles within the clinic • Positive, solutions-oriented attitude and a commitment to continuous improvement Office Manager Benefits and Perks • Comprehensive benefits package including medical, dental, vision, and optional add-ons • Paid time off and paid holidays • Mileage reimbursement and travel stipends • Supportive and collaborative work environment

Do you have a passion to help others in your community? Do you thrive in a fast-paced environment? Build a Solid & Rewarding Career at Staff Zone National Leader in Construction Staffing! Staff Zone specializes in meeting the blue-collar staffing needs of the construction, light industrial, and special events industries. Since 2004, we have cultivated Best in Class procedures that bridge workers with jobs. By doing this, we are consistently Constructing Lives by bringing economic and social improvements to the people and their communities in which we are located. The Office Manager, effectively and efficiently, assists with the full operations of the branch. This individual will work directly with the Branch Manager, Sales Manager, our clients, and our workforce to ensure a smooth-running branch. Our ideal candidate would be self-motivated and have strong communication skills. Upon hire you will enjoy: Competitive base salary/paid bi-weekly Monthly bonus opportunity Full benefit package (medical, dental, vision) Great 401(k) with company match Frequent bonus and contest opportunities Continuous training and development Job Requirements: High School Diploma required Strong computer skills, including Microsoft Office Professional phone etiquette Ability to multi-task under pressure Ability to monitor and report problems Autonomous work ethic (ability to perform duties without direct supervision) Responsibilities as Office Manager: Assist Branch Manager with dispatching duties in the morning Manage credit and collections Produce and mail out invoices Promote safety in the workplace Recruiting, in way of taking applications Willing to work a weekend rotating, some holidays as required Process credit applications for new clients Ensure workforce is paid correctly and efficiently; assist with payroll About Us: Staff Zone provides temporary workers for commercial construction, industrial, and special events companies. We are the nations leader in providing labor staffing needs to commercial construction companies with a proven record of 20% revenue growth year after year in our industry. We currently have branches in several states (AL, AZ, CO, FL, GA, SC, NC, TN, VA, and TX), and operate in many more. For more information on our company, please visit us at our website (www.thestaffzone.com). We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Clinical Office Manager Are you a seasoned healthcare leader ready for your next adventure? WR, a leading outpatient medical imaging provider, is looking for a Clinical Office Manager to join our team in the Triangle area. Our mission is to provide an unparalleled patient experience with compassionate, results-driven care that shapes the future of medical imaging. What You'll Do In this leadership role, you'll be responsible for the daily operations of our West Raleigh location and Interventional Radiology department, ensuring everything runs smoothly and efficiently. This includes: You'll manage, train, and mentor technologists and nurses, fostering a collaborative and supportive team environment. You'll develop and maintain quality assurance protocols to guarantee patient safety and regulatory compliance. You'll oversee the maintenance, troubleshooting, and acquisition of all imaging equipment. You'll collaborate with interventional radiologists and other healthcare professionals to improve patient care and practice efficiency. You'll manage all aspects of the department's operations, including staff management, budgeting, scheduling, and resource allocation. Who We're Looking For This position requires a dynamic leader with a mix of administrative, clinical, and technical expertise. The ideal candidate will have: At least 3 -5 years of management experience in a healthcare setting. An ARRT (American Registry of Radiologic Technologists) registration in good standing. A bachelor's degree in a related field is preferred; equivalent work experience will be considered. Hands-on experience in radiology is a plus, as is knowledge of interventional radiology procedures, equipment, and imaging systems like PACS. What We Offer At WR, we believe in investing in our team and providing the resources you need to succeed. We offer: A highly competitive salary and comprehensive benefits package, including health, dental, and vision insurance, 401(k), and profit-sharing. Clear pathways for career advancement with continuing medical education (CME) opportunities. If you're ready to elevate your career and join a team that's shaping the future of medical imaging, we encourage you to apply today!

An Office Manager will achieve a world class Total Patient Experience that both maximizes the retail sales but also supports the patients' medical needs. Responsible for the overall sales and profitability of an office location. Manage all operations of the location to include team member support, merchandising, inventory management, training and safety. Execute Total Patient Experience (TPE) to drive revenue and profitability. Exercise independent judgment and discretion in managing overall performance of the entire retail operation. A Licensed Office Manager will possess a State Optician's License for states where required by the company. ESSENTIAL DUTIES AND RESPONSIBILITIES Direct and execute the overall sales and profitability of an individual office location through the effective execution of Total Patient Experience (TPE). Develop and maintain a good working relationship with doctor/doctors associated with office location and serve as liaison between doctor and office team. Human Resource Management: Recruitment, selection, training, coaching, and development of team members to include coaching of KPI scorecard results. Conduct performance reviews and compensation evaluations for the office team. Exercise judgment and utilize tools to achieve revenue and EBITDA growth. Motivate team members by remaining positive and communicating any changes or news in a supportive and constructive way. Maintain facility to corporate standards including building, equipment, parking lot and grounds as well as safety rules, HIPPA & OSHA requirements, hazardous material handling and waste disposal. Monitor and enforce Company cash handling policies and procedures to include petty cash as outlined by Accounting, and submit required financial documents accurately and on schedule. Execute day-to-day operations of the office by ensuring the following is completed: Team member scheduling, weekly meetings, report generation, inventory assessment, supply ordering, and team member training. QUALIFICATIONS Industry related experience will be beneficial. Mangement experience required Favorable result on background check as required by state. Must be able to provide proof of identity and right to work in the United States. EDUCATION AND/OR EXPERIENCE HSD or GED ABO, NCLE, LDO could be preferred LICENSES AND CREDENTIALS None SYSTEMS AND TECHNOLOGY Proficient in Microsoft Excel, Word, PowerPoint, Outlook LOCATION Work is primarily performed in a standard office or clinical setting. However, travel to other locations may be required to carry out essential job duties and responsibilities PHYSICAL REQUIREMENTS This role requires a variety of physical activities to effectively perform essential job functions. The position involves frequent walking (75%), sitting (50%), and standing (50%), with regular bending, stooping, and reaching (25-50%). Employees must be able to lift, carry, push, and pull items up to 25 lbs. Strong fine motor skills and full use of hands are essential, as the role demands constant grasping, writing/typing, and use of technology. Visual and auditory acuity-including color, depth, peripheral vision, and the ability to adjust focus-is required 100% of the time. Occasional driving or climbing may also be necessary. If you need assistance with this application, please contact **************. Please do not contact the office directly - only resumes submitted through this website will be considered. EyeCare Partners is an equal opportunity/affirmative action employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. NOTE: s are intended to be accurate reflections of those principal job elements essential for making fair pay decisions about jobs. Nothing in this job description restricts management right to assign or reassign duties and responsibilities to this job at any time.

Cranfill Sumner LLP is a leading law firm committed to operational excellence, client service, and a collaborative workplace. Our Office Managers are central to delivering consistent client-ready experience across all offices. At Cranfill Sumner, our values are more than words-they are the principles that guide every decision, every interaction, and every outcome. They define who we are and how we work, creating the culture that makes this organization extraordinary. Teamwork: We support one another, communicate openly, and align around shared objectives. Reputation: We act with integrity and professionalism, earning trust through every action. Client Service: We anticipate needs, deliver with excellence, and build lasting relationships. Position Summary The Office Manager is the local champion of firmwide operational standards, ensuring a seamless, efficient, and welcoming environment for clients and staff. This role oversees hospitality, office services, facilities, reception, records, and daily workflow support, serving as the operational backbone of the office. The Office Manager partners closely with Legal Operations, Human Resources, Information Technology, and Finance to drive consistency, innovation, and service excellence. Key Responsibilities The following duties reflect the core scope of the role and may be refined to fit the needs of each office: Oversee daily office operations, including reception, hospitality, conference rooms, supplies, mail/print, and vendor scheduling. Maintain consistent office setup and service levels through established checklists and standards. Ensure meeting rooms and client-facing spaces are always “first-ready.” Supervise and develop office services staff, including Team Leads and Receptionists. Lead onsite hospitality, guest protocols, event logistics, and support firm initiatives. Coordinate building services, repairs, maintenance, and space planning. Manage local vendors and support Finance with invoice routing and cost tracking. Oversee records management, file transfers, and ensure compliance with firm policies. Champion adoption of digital tools (Microsoft 365, Teams, Lists, Forms, Copilot) for workflow efficiency. Enforce operational policies and serve as the first escalation point for disruptions. Liaise with Finance, Information Technology, Human Resources, and Strategy for local office needs. Support onboarding/offboarding logistics and local budget tracking. Other duties as assigned by the Legal Operations Director. Why Join Cranfill Sumner? Join a community that values collaboration, connection, and belonging. Lead operational excellence in a respected, forward-thinking law firm. Be part of a team that embraces innovation and leverages AI to empower people and improve outcomes. Access to professional development, growth opportunities, and firmwide initiatives. Contribute to a culture that celebrates achievements, supports one another, and invests in the communities we serve. Competitive compensation and benefits. Success Metrics Operational Excellence: Consistent, high-quality office operations with minimal disruptions and strong adherence to firm standards. Client and Attorney Satisfaction: Positive feedback from attorneys and clients regarding office environment, hospitality, and support. Team Engagement: High engagement and retention among office services staff. Process Improvement: Demonstrated adoption of digital tools and process enhancements that increase efficiency and reduce costs. Compliance: Adherence to firm policies, procedures, and regulatory requirements. Innovation: Successful implementation of new technologies and continuous improvement initiatives. Financial Stewardship: Effective management of office budgets, vendor contracts, and cost-saving measures. Qualifications Required Qualifications Bachelor's degree from a four-year college or university. Minimum of 3 years' managerial experience, preferably in a professional services or law firm setting. Strong proficiency in Microsoft Office and ability to quickly learn new systems. Excellent client service, communication, and interpersonal skills. Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. Demonstrated ability to maintain confidentiality and exercise sound judgment. Self-starter who thrives independently and as part of a team. Ability to read and absorb complex information quickly and accurately. Preferred Qualifications Experience in a law firm or legal services environment. Familiarity with digital tools and AI platforms (e.g., Microsoft 365, Copilot, legal practice management software). Experience with billing, budgeting, and financial reporting. Knowledge of Human Resources and Information Technology processes. Project management experience and/or certification. Experience with facilities management and vendor relations. Commitment to professional development and continuous learning. Demonstrated ability to lead through change and drive adoption of new technologies.

Job DescriptionClinic Manager - Medi-Weightloss Raleigh, NC Are you passionate about health and wellness? Do you thrive on empowering others to achieve their personal and professional goals? Are you living a healthy lifestyle and eager to inspire others to do the same? If you answered yes, we're excited to invite you to join our dynamic team at Medi-Weightloss Raleigh, NC! About Us At Medi-Weightloss, we're more than just a weight loss clinic-we're a movement dedicated to transforming lives through medically supervised weight loss programs. With the obesity epidemic on the rise, our mission to help people live longer, healthier lives has never been more critical. Our rapidly growing franchise is seeking talented, driven individuals to join our team and make a lasting impact in the health and wellness industry. About the Role As a Clinic Manager at Medi-Weightloss Raleigh, you'll be at the heart of our mission, leading a fast-paced, multifaceted operation with enthusiasm and precision. This role blends leadership, sales, and clinical expertise, offering you the opportunity to inspire your team, connect with patients, and drive clinic success. You'll oversee all aspects of clinic operations-clinical, financial, operational, personnel, and administrative-while delivering exceptional customer service and exceeding sales goals. Why Join Us? Make a Difference: Help patients achieve life-changing health transformations. Grow Your Career: Join a rapidly expanding franchise with opportunities for professional growth. Dynamic Environment: Thrive in a role that combines leadership, sales, and clinical expertise. Supportive Team: Work alongside passionate professionals who share your commitment to wellness. Essential Job FunctionsManagerial Leverage strong interpersonal skills to communicate effectively with patients and staff, both in-person and over the phone. Uphold operational excellence by meeting or exceeding company-defined Key Performance Indicators (KPIs). Coach and mentor staff to achieve performance goals, fostering a culture of continuous improvement and professional development. Lead weekly team meetings to ensure alignment on goals, provide ongoing training, and maintain franchise consistency. Take a hands-on approach to enforce company policies, ensuring clinic cleanliness, staff accountability, and operational efficiency. Demonstrate exceptional organizational skills, multitasking, and prioritization to ensure timely and accurate completion of responsibilities. Proactively identify and resolve issues related to clinical/operational policies, service levels, or personnel, implementing solutions swiftly. Maintain a proactive mindset, anticipating challenges and opportunities before they arise. Administrative Manage daily operations, including opening/closing procedures, patient registration, scheduling, and cash handling. Master verification of benefits, EMR reporting, product sales, inventory management, and banking tasks. Use company-approved telephone scripts to schedule appointments and engage with patients effectively. Conduct individual consultations to present services, onboard new patients, and drive sales. Follow up with patients to monitor progress, address missed appointments, and ensure a positive experience. Clinical Perform clinical tasks such as obtaining patient vitals, EKGs, administering injections, and phlebotomy (training provided if needed). Counsel patients on their progress and dietary goals during weekly visits, providing personalized support. Document patient progress accurately in charts and/or EMR systems. Take on additional clinical duties as needed to support the team and patients. Who We're Looking For We're seeking self-motivated medical professionals with a dynamic personality and a passion for helping others. The ideal candidate: Lives a healthy lifestyle and embodies the principles of wellness. Has basic to advanced knowledge of nutrition and exercise. Brings experience in medical clinic management and a proven track record of leadership. Thrives in a fast-paced environment with minimal supervision. Possesses an outstanding work ethic, dependability, and a commitment to excellence. Excels in sales and customer service, with the ability to connect with patients and drive clinic growth. Application Questions To ensure the best fit, we ask candidates to answer:How many years of office management experience do you have? How many years of relevant experience do you have? What is the highest level of education you have completed? Are you authorized to work in the United States? Are you willing to undergo a background check, in accordance with local laws/regulations? Position Details Type: Full-time Compensation: based on experience. 401K with match Paid time off Join us at Medi-Weightloss Raleigh and become a leader in the fight against obesity, helping patients and staff alike achieve their full potential. Apply today to take the next step in your career in the health and wellness industry!

: Top 3-5 Required Skills (These are not preferred skills. If the candidate does not have these required skills, they will be rejected completely) 1. Excellent Organizational Skills & Attention to Detail 2. Strong Communication & Collaboration Skills 3. Proficiency in Microsoft Office Suite or Related Software 4. Excellent Time Management Skills 5. Ability to Work Independently Technologies: What does this temp must know to perform the required job duties(These are not preferred technologies - If they do not have these technologies they will be rejected completely) Microsoft Office Required Education: (Candidates without this level will be rejected completely): High School Diploma or GED Driving Requirements: Driving to and from offsite events is a requirement. It is possible that this person will be asked to go and pick up items for the site from time to time in their personal vehicle. Less than 1 hr of driving per week on average. MVR or Driver Clearance required, markup will remain at 28%. Job Description: Provide Administrative Support for Management Team Active Calendar Management Travel Arrangements Expense Reports Interview Support Provide Departmental and Operational Support for the Local Site Plan & Support Teambuilding Events Other Duties as Assigned Comments for Suppliers: 100% onsite 2 rounds of interviews Temp with the possibility to extend or convert Driving Requirements: Driving to and from offsite events is a requirement. It is possible that this person will be asked to go and pick up items for the site from time to time in their personal vehicle. Less than 1 hr of driving per week on average. MVR or Driver Clearance required, markup will remain at 28%.

Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates. No matter your background, education, or career path, if you share our vision to create extraordinary experiences, you belong at HITT. Associate, Administrator Job Description: The Administrative Services Associate is a member of the Administrative Services team and reports to the Office Manager. This role supports administrative and catering needs for Headquarters, Co|Lab, and The Shed. The ideal candidate demonstrates exceptional hospitality and customer service skills, is a collaborative team player, and has a strong attention to detail. This position works with many of HITT's executive leadership team members and is expected to present a professional demeanor and exhibit a sense of urgency. In addition, the ideal candidate for this position will be a problem-solver who is proactive and comfortable working at a fast pace while maintaining a calm demeanor. Responsibilities Catering and Concierge Service * Executes catering requests as assigned by the Office Manager * Coordinates with the Office Manager the details regarding logistics for large catering events * Manages linens for events, which includes dressing tables as needed, removing linens, washing, drying, and storing * Sets up food and ensures that conference rooms are properly organized to host requested events * Requests support from the Facilities Manager if specific furniture arrangements are necessary for event spaces * Communicates with the event organizer to ensure that all details are covered for an exceptional event experience * Coordinates with the Facilities Manager to request support for pick up or delivery of catering items as needed * Maintains pantry operations, which includes restocking, and servicing coffee brewers as needed * Coordinates with the Office Manager to support internal events as requested by our Events team and the Team Member Engagement team * Collaborates with Administrators in preparing promotional items needed for events and marketing requests * Purchases catering supplies as needed to maintain inventory in the catering closet and additional supplies needed for event support * Sets up beverages for catered events, which includes collecting the coolers from our Warehouse, filling them with ice and beverages, emptying the coolers post-event, cleaning them, returning them to our Warehouse, and performing an inventory of the beverages returned for cost-transferring * Books conference rooms set-up time before the event and after the event for breakdown Administrative Support * In collaboration with the Office Manager, installs and removes office and cubicle signatures for new hires or relocations, and reports to the Office Manager any discrepancies found between the physical layout and electronic version on Staff map. * Pulls information from the New Hire Onboarding report and prepares PPE needed for local and regional new hires * Collects and prepares the shipment of PPE to regional new hires, ensures that items are shipped timely to guarantee arrival before orientation day, and communicates with the regional office administrator about the shipment of such packages for tracking purposes * Updates New Hire Onboarding tracker to ensure timely completion of PPE shipments and signature installations/removals at offices/cubes upon hire/departure dates Qualifications * A high school degree is required * Proficiency in Microsoft Office, especially Word and Outlook, is required * Knowledge of basic clerical and administrative procedures is required * Knowledge of customer service principles and practices * Basic reading and writing skills * Excellent verbal communication skills. * This position is fully on-site and is not eligible for remote work. HITT Contracting is an equal opportunity employer. We are committed to hiring and developing the most qualified individuals based on job-related experience, skills, and merit. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic. We value a respectful, inclusive workplace where everyone has the opportunity to succeed. HITT Contracting maintains a drug-free workplace, consistent with applicable local, state, and federal laws.

The Administrative Associate is the first point of contact for Cerity Partners visitors and callers, providing excellent customer service and support to both internal and external stakeholders. This position is responsible for front-desk reception duties, office upkeep, clerical support, and assisting with general office operations. Primary Responsibilities Greet and direct visitors, including vendors, clients, and job candidates, both in person and via telephone. Answer office phone calls, redirecting them as necessary. Coordinate office events, team meetings, client lunches, and other office-related events, maintaining appropriate calendars. Handle incoming and outgoing mail (FedEx, UPS, USPS, messengers) and perform tasks such as scanning, faxing, and copying. Manage office inventory, ensuring supplies are well-stocked and organized. Ensure the office remains tidy and presentable, including maintaining conference rooms, managing printers, and keeping the kitchen organized. Assist team members by resolving administrative issues and supporting client gift-giving processes. Send out stationery such as thank you notes, birthday cards, and anniversary gifts to clients. Other duties as assigned Required Qualifications: High School diploma or equivalent. 0-5+ years of administrative experience, preferably in a reception or clerical role in the financial industry. Preferred Qualifications: Excellent communication, organizational, and time management skills. Expert proficiency with Microsoft Office suite of products, Zoom, Teams and standard office equipment. Commitment to confidentiality and maintaining discretion. Ability to collaborate effectively in a team-based environment. High degree of professionalism in working with diverse groups of people, including senior executives, colleagues, community leaders and clients. Comfortable working in a fast-paced, dynamic environment. Display excellent time management skills. Adherence to compliance policies and procedures. Ability to exercise independent judgment in planning and prioritizing work Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. Why Cerity Partners: Our people drive our success by working together to deliver exceptional service to our clients. Below is a glimpse of the key elements of our total rewards package: Health, dental, and vision insurance - day 1! 401(k) savings and investment plan options with 4%match Flexible PTO policy Parental Leave Financial assistance for advanced education and professional designations Opportunity to give back time to local communities Commuter Benefits Cerity Partners is committed to providing an environment where all individuals can be their authentic selves. We are an Equal Opportunity Employer who respects each individual and supports the diverse cultures, perspectives, and experiences of our colleagues. We are dedicated to building an inclusive and diverse workforce and will not discriminate based on race, religion, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. Cerity Partners is committed to working with and providing accommodations to applicants with disabilities or special needs. For those needing accommodations, please reach out to **************************. Applicants must be authorized to work for any employer in the U.S.

Are you motivated to make a meaningful difference in patients' lives? Do you find fulfillment in supporting a dedicated healthcare team and taking pride in a job well done? If so, we invite you to read on! We have an exciting opportunity for an Office Manager to join our well-established, private cardiology practice. In this role, you will be an integral part of a close-knit team, ensuring smooth coordination between clinical operations and administrative functions. The ideal candidate will be versatile, able to step into various roles as needed, and will possess strong management abilities to make sound judgments and quick decisions to maintain efficient office operations. Medical knowledge, excellent organizational skills, and the ability to thrive in a fast-paced environment are essential. As Office Manager, you will provide leadership, supervision, and direction to clinic staff, handling the following key responsibilities: Plan, develop, and organize daily services and activities to support patient care at the clinic. Collaborate closely with providers to ensure efficient patient care and workflow. Address and resolve patient or family concerns in a timely, thorough manner. Communicate critical patient information to physicians and the administrative team regarding care concerns, complaints, scheduling, and testing appointments. Work with the Vice President of Clinical Services to ensure functional clinic space and adequate staffing. Maintain office efficiency through planning, system setup, and equipment procurement. Oversee proper use and stocking of office and medical supplies, as well as vendor management. Supervise Medical Assistants, Patient Access Coordinators, and clinical staff with Vice President of Clinical Services oversight. Lead hiring, discipline, and terminations with guidance from the Vice President of Clinical Services and Human Resources. Coach, counsel, and manage staff performance, providing feedback and appraising results. Schedule and assign employees and update weekly schedules. Manage finances by following protocols for supplies, monitoring stock, controlling expenditures, and implementing corrective actions. Submit and track maintenance requests to ensure optimal working conditions. Perform additional duties as needed to support seamless clinic operations. This role calls for exceptional customer service, organizational, and critical thinking skills, along with a calm and friendly demeanor. Strong team collaboration and effective leadership abilities are essential. If you have an enthusiastic, can-do attitude and are excited to contribute to a talented and growing practice, we encourage you to apply! Qualifications: BLS Certification (Required) LPN or RN (Preferred) 2-5 years of experience in medical office or clinic management, or a similar role (Required) Proficiency in Microsoft Office Suite and Outlook Professional demeanor and appearance Excellent written and verbal communication skills Strong conflict resolution skills Ability to be resourceful and proactive in handling issues Strong organizational skills Effective multitasking and time-management skills with prioritization capabilities Supply management experience (a plus) Schedule: Monday - Friday, 8 AM - 5 PM