Office manager/administrative assistant jobs in Utica, NY

Job DescriptionBenefits: Competitive salary Paid time off Training & development Excelsior Wealth Partners Syracuse, NY Full-time position: $60,000-$70,000/year (commensurate with experience) Excelsior Wealth Partners is a growing financial advisory firm based in Syracuse, NY, seeking a highly organized and personable Office Manager/Executive Assistant to support our leadership team and ensure smooth daily operations. This role offers an opportunity to work in a collaborative, client-focused environment where attention to detail and professionalism truly make a difference. Key Responsibilities: Oversee day-to-day office operations, including supply management, shipping, and vendor coordination Manage executive calendars, meetings, and client scheduling Support marketing efforts, including event planning and client engagement initiatives Prepare and maintain documents, reports, and spreadsheets Greet clients and visitors in a professional and welcoming manner Handle bill payments, invoices, and other administrative support tasks as needed Qualifications: Bachelors degree required Previous experience in office management, executive assistance, or similar administrative role Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) required; formula knowledge preferred Excellent organizational, communication, and time-management skills Ability to manage multiple priorities with a proactive and team-oriented mindset Friendly and professional demeanor with strong attention to detail Why Excelsior Wealth Partners? We take pride in delivering exceptional client experiences while fostering a positive, supportive work environment. As part of our team, youll have the opportunity to make a meaningful impact and grow with a firm that values integrity, collaboration, and excellence. To Apply: Please send your resume to: ********************

Job DescriptionWho We Are: At Diamond Braces, we believe in improving lives through healthier smiles. Our mission is to provide orthodontic care that is affordable, accessible, and delivered with amazing customer service-the 'AAA Experience.' We're committed to making every smile count, and we live by our “No Smile Left Behind” philosophy. At Diamond Braces, your career growth is our priority. We provide continuous opportunities to learn, advance, and take on new challenges. As part of our team, you'll have a clear path to success, with the support and resources you need to reach your professional goals while making a meaningful impact on our clients' lives. Dental Senior Office Manager Diamond Braces is seeking an experienced and driven Dental Senior Office Manager to oversee operations across multiple dental practice locations. In this leadership role, you will ensure that all practices under your supervision meet operational, financial, and clinical standards, driving exceptional patient experiences and strong business performance. Essential Functions: Oversee operations for multiple dental practice locations within the district. Ensure all locations operate efficiently and deliver exceptional patient care and customer service. Collaborate with practice managers and dental teams to achieve operational goals and compliance with clinical protocols. Develop, implement, and monitor key performance indicators (KPIs) across all locations to assess and drive practice performance. Provide actionable insights and regular reporting on KPIs to leadership, identifying areas for improvement and ensuring accountability. Analyze and manage practice P&L statements to drive revenue growth and profitability while maintaining high-quality patient care. Lead, coach, and mentor practice managers and staff to foster a culture of collaboration, continuous improvement, and professional development. Implement operational best practices, ensuring compliance with policies, procedures, and regulatory requirements. Collaborate with clinical leadership to support recruitment, onboarding, and retention of dental professionals. Drive initiatives to enhance patient satisfaction, operational excellence, and team engagement across all practices. Qualifications: Minimum of 5 years of experience working in Dental Service Organizations (DSOs), with a proven track record of managing multiple practice locations. Demonstrated experience in measuring and reporting KPIs for multi-site locations. Strong understanding of P&L statements, with the ability to identify trends, opportunities, and areas for improvement. Excellent leadership, communication, and interpersonal skills, with a collaborative approach to team management. Ability to work in a fast-paced, dynamic environment while prioritizing tasks and meeting deadlines. Associate or bachelor's degree in business, healthcare administration, or a related field. Benefits: Highly competitive compensation. Health, dental, and vision insurance. 401(k) retirement plan with company match. Paid time off and holidays. Discounted orthodontic care for you and your family. Loan assistance for dental assistant school and continued education (CE). Access to cutting-edge technology and world-class facilities. A fun, inclusive, and supportive culture where your career can thrive. Job Type: Full-time Compensation: Salary range starting at $75,000; final offer will be determined by experience and qualifications. Job Location: In-person; local travel between offices required. Work Hours: Monday-Thursday (8:30 am - 6 pm or 9:30 am - 7 pm), Friday (8:30 am - 5 pm), Saturday (8:30 am - 4 pm)

CME Associates, Inc. (CME) is an engineering technology firm providing comprehensive Construction Materials Evaluation and Technical Support Services. Our experts specialize in geotechnical engineering, construction materials evaluation, special inspections, geological sciences, subsurface exploration, and investigative engineering. Summary The primary role of the Scheduling Administrative Assistant is to receive incoming requests for services from clients and create a daily schedule for our field staff. Hours for this position are 8:30am to 5:00pm, Monday - Friday. Responsibilities and Duties Be first point of contact for calls from clients, and maintain open communications regarding services Create and publish daily schedule for field services Complete report tracking and create project folders that include specifications and drawings Maintain open communication between technical staff and management Qualifications and Skills HS Diploma; Associate degree in Business Administration or related is ideal Experience with Microsoft Excel, Outlook, Word Ability to work independently and make decisions in accordance with established procedures Must have good attention to detail, customer service, and problem-solving skills Ability to maintain confidentiality Compensation: $20 - 22 / hour Benefits and Perks CME offers competitive wages and all benefits listed here: Health, Dental, Vision, 401K, Health Savings Account, Supplemental Insurance Products, and Paid Time Off (including Holiday, Vacation, Sick and Personal) for full-time employees. This is an Equal Employment Opportunity. All qualified applicants will be afforded equal employment opportunity without regard to race, color, sex, age, marital status, sexual orientation, gender identity, religion, national origin, disability, status as a protected veteran, or any other characteristic protected by federal, state, and local laws. CME Associates, Inc. is an Affirmative Action Employer. A New York State Certified Woman Owned Business Enterprise (WBE).

Work Schedule Weekdays Other Information Colgate has a diverse student, faculty, staff, and alumni population representing a variety of races, gender identities, social economic status, sexual orientations, languages, national origins, etc. Our Diversity, Equity & Inclusion Plan presents a framework for continuing the creation of an inclusive campus and engaging the Colgate community in this effort in the years ahead. Please describe how you have or would connect and work with a diverse community. The statement can be any length (e.g. paragraph or a page). You can upload the statement under the Diversity Statement document heading.

Our growing client is seeking a highly organized and proactive Office Manager to support daily operations and keep the business running smoothly. This role is ideal for someone who thrives in a small-team environment, can wear multiple hats, and is comfortable taking ownership of administrative and financial responsibilities. This is a full-time opportunity located near Syracuse, NY. Key Responsibilities: Oversee general office operations and ensure efficient workflow across the team Manage payroll processing and maintain accurate employee records Handle accounts payable and accounts receivable with strong attention to detail Assist with documentation, scheduling, and reporting related to remediation projects Support leadership with administrative tasks, vendor coordination, and internal communication Qualifications: Previous experience in office management within a small business setting Strong background in payroll, AP/AR, and general bookkeeping Familiarity with remediation industry processes or willingness to learn Excellent communication, time-management, and problem-solving skills Ability to work independently and maintain a high level of accuracy Pay for this position is commensurate with experience and education, ranging roughly from $60,000 - $70,000. To see a full listing of all our open positions, please visit: ****************************************************** red Shift Recruiting is the region's premier recruiting agency with over 100 years of combined experience in the recruiting field. We specialize in permanent, temporary, and temp-to-hire positions. Our superior service combined with our highly qualified and carefully selected bank of candidates sets us apart.

The Scheduling/Patient Access Office Manager is responsible for managing the front desk operations, patient scheduling and call center operations as well as associated staff of a busy Physical Medicine & Rehabilitation office. Responsibilities include reporting, quality improvement, auditing, training, coaching, annual performance evaluations, managing issues and facilitating time and attendance. Management/oversight of multiple outpatient sites and associated call center. This position will also be responsible for all registration related, co-pay related tasks. Management of acute care scheduling, inpatient rehabilitation scheduling, check in and registration of patients and facilitate open lines of communication with staff, business manager, director, PM&R leadership team, patients and family. This position must maintain reporting related to scheduling, call volumes and statistics, co-pays, templates and other related functions. Minimum Qualifications: Bachelor's degree and 3 years of related experience or Associate's degree and 5 years of related experience required. Prior supervisory experience required. Preferred Qualifications: Work Days: M-F Days Message to Applicants: This position has been reposted due to an update in minimum qualifications. Originally posted on 10/23/25. Recruitment Office: Human Resources

Job Description Office Manager - Construction Industry About the Company: Join a well-established, family-oriented construction company that has been a trusted name in the industry for more than three decades. This organization has built a stellar reputation for delivering high-quality, environmentally responsible, and socially conscientious projects across the Northeastern, Midwestern, and Mid-Atlantic United States. Known for its amazing culture and close-knit, team-driven atmosphere, this company values its people just as much as the clients it serves. Position Overview: We are seeking an experienced Office Administrator to support accounting, project management, and administrative functions for multiple active construction projects. This role will be a key liaison between the project management team, accounting staff, vendors, subcontractors, and clients, ensuring seamless communication and strong organizational flow. Key Responsibilities: Manage and process AP/AR tasks, subcontractor billing, and client invoicing. Provide full-charge bookkeeping support, preparing detailed reports for leadership and project staff. Coordinate and maintain documentation, including contracts, purchase orders, change orders, and RFIs. Maintain accurate and organized project files while tracking project progress, change orders, and job status. Communicate daily with project managers, site superintendents, and external partners to ensure administrative accuracy. Support the project team with reporting, scheduling, and document management. Build and maintain strong working relationships with clients, consultants, and subcontractors. Contribute to overall organizational efficiency through problem resolution and cross-departmental collaboration. Qualifications: Solid employment history with demonstrated success in full-charge bookkeeping. Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) with advanced spreadsheet/reporting skills. Experience with construction accounting software such as Timberline or Sage Intacct (strongly preferred). Strong accounting, math, and organizational skills; highly detail-oriented with the ability to meet deadlines. Excellent verbal and written communication skills. Ability to adapt quickly to new software and processes. Work Environment: Office-based role in Syracuse, NY with no travel required. Standard office equipment use (computer, phone, printer, copier, fax, etc.). Collaborative and professional environment with a strong emphasis on teamwork and customer service. Compensation & Benefits: Competitive salary (70k-95k). Comprehensive health, dental, and vision insurance. 401(k) with employer match. Paid time off and holidays. Professional development and growth opportunities within a family-like, supportive company culture. Contact: Chris De Cecco Vice President of Recruiting chris.dececco@Prevailrecruiting.com (949)276-9529

At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as a Assistant Dental Office Manager, which at Aspen Dental we call an Operations Lead, you will have the opportunity to give back to communities and positively affect patients' lives. Job Type: Full-time Salary: $22 - $26/hour At Aspen Dental, we put You First. We offer: * A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match* * Career development and growth opportunities to support you at every stage of your career * A fun and supportive culture that encourages collaboration and innovation * Free Continuous Learning through TAG U How You'll Make a Difference As a Assistant Dental Office Manager, you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an eight-week training program to succeed in your role. * Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards * Work collaboratively with other members of the dental team to provide exceptional patient care * Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care * Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team * Review data day to day to evaluate the impact on the practice * Oversee scheduling and confirming patient appointments * Verify insurance payment, collection, balance nightly deposits and credit card processing * Additional tasks assigned by the Manager Preferred Qualifications * High school diploma or equivalent; college degree preferred * Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds * Demonstrate analytical thinking; place a premium on leveraging data * Organized and detail oriented Additional Job Description Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization. * May vary by independently owned and operated Aspen Dental locations. ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Job Description Marketing Administrative Assistant Staffworks is recruiting for a temp to perm marketing admin assistant in Boonville, NY! Pay: $18 - $22/hr depending on experience Maintain Facebook and other social media pages Create and publish promotional advertisements Create and maintain print and radio ads Maintain all Internet sales Set-up and maintain showroom displays Assist with creating promotional items Administrative duties: Processing and creating invoices DMV paperwork Register for special events Booking hotels for Senior team travel Assist with basic computer issues (phones, computers) Requirements: High School diploma/GED Ability to multi-task Organized and proficient Work well under pressure Skills Required: At least 1 year of prior marketing experience Mac software experience Graphic Design Internet marketing Website design Clip Art/Adobe Photoshop Radio & print marketing

Who Are We? UniUni, a North American leader in last-mile logistics, delivers tens of millions of parcels annually in Canada, from Coast to Coast, and is rapidly expanding across the United States. Founded in 2019, UniUni's tech-driven innovation and crowdsourcing delivery model offers fast, economical, and reliable services to local, national, and international e-commerce clients. What Do We Offer? At UniUni, we offer exciting opportunities to our employees to achieve their career goals. We value lateral moves as much as vertical promotions - we believe all roles should develop your skills, broaden your experience, and help you build a rewarding career. We know you are not only seeking a job, but a career to pursue. If you are ready to join UniUni's dynamic team, while working hard and having fun doing it, we invite you to apply online and let us know how you can be part of our success story Requirements Responsibilities l Assist in receiving, dispatching, inspecting, handling and stocking inbound products； l Receives returns, counts and confirms quantities, determines condition and completes paperwork; l Arranges for pick-up of shipments, contacts delivery drivers and coordinates schedules; l Communicates effectively with the other departments in the company； l Responds quickly to customer/client inquiries, resolves problems, and communicates service issues to supervisor; l Encourages safe work practices in others； l Arranges daily cycle count and follow variance; l Weekly report updates; l Other duties as assigned to the position Qualifications l Bachelor or international equivalent; l 1 years of relevant experience preferred, no experiences is ok, everything will be trained； l Moderate computer skills, assist in report data collection. l Strong responsibility, follow supervision, good communication skills Morning shift 6:30AM-3:00PM Benefits Benefits: 401K, Dental, Vision, Medical insurance, Paid Holiday, Paid Time Off, Paid Sick Leave, Management training program, H1B Sponsorship. $18-20/hour during first three monthes, will increase after probationary period.

Are you ready to jump into the dynamic world of Property Management? The Apartment Industry is booming, and the opportunities are endless! Let BGSF, one of the largest staffing firms in the nation, assist in mapping out the best career path for you! Working with BGSF gives you access to the top Property Management Companies in the area while also allowing you to sharpen your leasing and/or maintenance skills! Benefits include medical, dental, competitive WEEKLY PAY all while gaining on-site experience. Temporary, Temp to Perm & Direct Hire positions available! May be eligible for paid sick leave and/or paid time off in accordance with applicable state and/or local law. OPPORTUNITY for Leasing Consultants! $20-21/hr Are you friendly and enthusiastic?! Do you love engaging with customers? Or maybe you have a knack for closing a sale? Whatever your skill set is, we have the job for you! The ideal candidate will possess attention to detail and the ability to follow directions. You will be responsible for showing and leasing apartment homes to prospective residents. Leasing Job Duties * Administrative duties as needed include answering the phone, filing, etc. * Customer service responsibilities include working with residents to resolve concerns and submitting service requests * Touring the community & apartment homes * Sell/ Lease apartment inventory * Assist with completion of required application and lease paperwork * Assist with Marketing as needed * Assist with community events and resident retention Leasing Job Requirements * A minimum of six months of apartment/multifamily leasing experience required * Software requirements may apply - Yardi, OneSite, BlueMoon, etc. * Fair Housing knowledge is required * Have dependable transportation to and from work * Have a strong work ethic with reliability and dependability * Ability and desire to jump in and assist with other community projects * Enjoy working with others and taking direction when needed * Maintain a friendly and customer service-oriented approach to co-workers and customers APPLY TODAY! #Work4BG Once your application is received a member of our Talent Acquisition team will reach out to start your journey to your career in Property Management! Can't wait to start your new job?! Check out www.BGSF.com and register today! This will ensure you are first in line! Know anyone else looking for an amazing opportunity in a multifamily career?! We reward referrals! Ask us how you can make an extra $50*! #zipem1 BGSF is an Equal Opportunity Employer. We are committed to providing equal opportunities for employment to all qualified people, regardless of race, color, national origin, religion, sex, age, disability status, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law.

The Office of Admissions at SUNY Cobleskill seeks a customer service-oriented candidate for the position of Admissions Assistant. This position is under the direct supervision of the Assistant Director of Admissions and the general supervision of the Director of Admissions. The ideal candidate will demonstrate exceptional interpersonal, written, and verbal communication skills. The candidate will also demonstrate a fine attention to detail. RESPONSIBILITIES: In-Office Duties: * Answer phone calls, conduct presentations, and meet with prospective students and their families regarding all aspects of the Admissions process. * Independently and collaboratively render admissions decisions on prospective student applications. * Serve as liaison for special applicant populations, including communications, database management, processing management and regular reporting of application progress through the entire Admissions cycle. * Participate in virtual and on-campus events such as Open House, Accepted Student Days, high school field trips etc. * Actively participate in staff meetings and trainings. * Perform other job-related duties or special projects as assigned. External Recruitment: * Professionally represent SUNY Cobleskill at both physical and virtual recruitment events including visits to high schools, college fairs, virtual engagements, and hosting regional receptions for prospective students. * Recruitment within an assigned territory that will include frequent overnight stays. * Establish and maintain positive relationships with high school counselors and community partners. * Produce a comprehensive schedule of recruitment activities including detailed travel itinerary and budget information. Recommend updates and revisions as needed. Submit monthly travel and expense reports. Requirements: Minimum Qualifications * Bachelor's Degree * Ability to work with a diverse population * Strong organizational skills and ability to manage multiple responsibilities * Ability to work independently and collaboratively with a team of Admissions professionals * Must demonstrate exceptional interpersonal, written, and verbal communication skills * Must be able to work flexible hours including evenings and weekends as needed * Must possess and maintain a valid driver's license Preferred Qualifications In addition to the aforementioned minimum qualifications, it is preferred the candidate also have: * Previous experience in an Admissions Office or sales setting Additional Information: * This is an SL-2 position with an annual salary of $51,261. * This is a temporary, full-time, position. * This position requires travel, nights and weekends. * This position offers full New York State benefits which are some of the most comprehensive in the country. * SUNY Cobleskill is committed to providing a safe and productive learning and living community for our students and employees. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Any offer of employment is contingent on the successful completion of the background check. * This position may be designated 55 b/c and is subject to verification of applicant eligibility. * All people with disabilities are encouraged to apply, if your skillset meets the minimum requirements as set forth. SUNY Cobleskill is committed to fostering a diverse community of outstanding faculty, staff, and students, and ensuring equal educational and employment opportunity and access to services, programs and activities without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, or any other legally protected status. Individuals with disabilities requiring accommodation during the hiring process should contact the Human Resources Office at **************. SUNY Cobleskill's Title IX Coordinator is Mary Elhakam, who can be contacted via phone at ************, email at **********************, or mailing address of SUNY Cobleskill, Knapp Hall Room 143, Cobleskill, NY 12043. If you have any questions regarding this position, please contact ***************************** or ************. Application Instructions: The application review process will begin immediately and will continue until a suitable candidate is found. A complete application consists of the following: 1. Letter of application, addressing qualifications, position responsibilities, and college values 2. Current CV or Resume 3. Names, emails and phone numbers of at least three professional references, preferably former supervisors * To apply you must create an account and apply through this posting.

Responsible for general office duties which include answering phone calls and emails, fielding/directing questions, guest service, and providing clerical support where needed. Employees should be comfortable using a computer and phone.

Century Fasteners Corporation, established in 1955, is an international master distributor of fasteners and non-fastener products, including military, aerospace, commercial, and electronic components, representing premier manufacturers in the industry. We have multiple locations throughout the United States with our corporate headquarters located in Elmhurst, NY. Concentrating our priority on customer service, we have obtained a stellar reputation within the industry. That reputation is built by our greatest asset…our employees. Due to our continued growth and success, we are currently seeking a Sales Administrative Assistant to join our staff. Position Overview: Supports various customer service duties. Communicates customer and vendor order changes with Account manager. Attention to deadlines and communication with Account managers. Customer portal maintenance. Quarterly program review support. Enter customer quotes into CFC database. Expedite existing open vendor purchase orders and record vendor feedback in expedite notes. Kit management. Work Open order/shortage in Excel weekly and send to customer. Support Account manager w/ Open order report. IPS operator shortage report. Record customer feedback in SO line notes. Responsible for Sales Order entry in CFC database. Program billings - consolidated invoices. Updating Contract pricing for programs. Contract review. Vendor quotes: create using RFQ template, send, follow up, record & communicate Responsible for maintaining Quote Application file by ensuring vendor responses are recorded correctly. Essential Job Functions: Enters customer orders into Century database system. Send RFQ requests to vendors as instructed by Account Manager. Expedites open vendor purchase orders as instructed by Account Manager. Expedites open customer orders as instructed by Account Manager. Answers incoming phone calls when Account Manager not available. Requirements: Excellent oral and written communication skills Knowledge and use of basic PC skills including Outlook, Word, and Excel. High School diploma or equivalent EOE Disability/Veteran NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Job DescriptionDescription: Den Kelly Chevrolet GMC, a Nimey Auto Group dealership, is seeking a reliable and detail-driven Office Manager to lead the administrative functions at our Boonville location. This role is critical to ensuring efficient operations, accurate financial processing, and compliance with dealership and regulatory standards. The ideal candidate brings strong organizational skills, a proactive mindset, and dealership experience. Key Responsibilities: Oversee daily office operations, ensuring smooth workflow and administrative efficiency. Supervise and support clerical staff, fostering a productive and team-oriented environment. Manage all financial documentation including reconciliations, daily cash reporting, and supporting month-end closings. Process vehicle titles, registrations, and deal documentation in alignment with DMV regulations. Maintain vendor files, dealership inventory records, and customer transaction histories. Monitor office supply levels and coordinate purchasing, vendor relationships, and facility maintenance needs. Support HR functions including employee onboarding, timecard reviews, and personnel file maintenance. Serve as the primary point of contact for interdepartmental communication and external vendor coordination. Maintain confidentiality and uphold professional standards across all dealership functions. Assist with payroll processing and ensure accurate timekeeping in collaboration with leadership. Foster an organized, clean, and professional office environment. Requirements: Prior experience as an Office Manager or Administrative Supervisor in a dealership or automotive setting strongly preferred. Working knowledge of DMV/title processing, office accounting procedures, and dealership operations. Proficient in Microsoft Office Suite (Excel, Word, Outlook); experience with dealership management software is a plus. Exceptional attention to detail and organizational skills. Strong interpersonal and communication abilities. High level of discretion when handling sensitive information. Ability to manage multiple priorities and meet deadlines in a dynamic environment. High school diploma or equivalent required; associate or bachelor's degree in business or related field is preferred. Work Environment: This role is based in-office at the Den Kelly Chevrolet GMC dealership in Hamilton, NY, and may involve occasional extended hours during reporting periods.

Job Description CME Associates, Inc. (CME) is an engineering technology firm providing comprehensive Construction Materials Evaluation and Technical Support Services. Our experts specialize in geotechnical engineering, construction materials evaluation, special inspections, geological sciences, subsurface exploration, and investigative engineering. Summary The primary role of the Scheduling Administrative Assistant is to receive incoming requests for services from clients and create a daily schedule for our field staff. Hours for this position are 8:30am to 5:00pm, Monday - Friday. Responsibilities and Duties Be first point of contact for calls from clients, and maintain open communications regarding services Create and publish daily schedule for field services Complete report tracking and create project folders that include specifications and drawings Maintain open communication between technical staff and management Qualifications and Skills HS Diploma; Associate degree in Business Administration or related is ideal Experience with Microsoft Excel, Outlook, Word Ability to work independently and make decisions in accordance with established procedures Must have good attention to detail, customer service, and problem-solving skills Ability to maintain confidentiality Compensation: $20 - 22 / hour Benefits and Perks CME offers competitive wages and all benefits listed here: Health, Dental, Vision, 401K, Health Savings Account, Supplemental Insurance Products, and Paid Time Off (including Holiday, Vacation, Sick and Personal) for full-time employees. This is an Equal Employment Opportunity. All qualified applicants will be afforded equal employment opportunity without regard to race, color, sex, age, marital status, sexual orientation, gender identity, religion, national origin, disability, status as a protected veteran, or any other characteristic protected by federal, state, and local laws. CME Associates, Inc. is an Affirmative Action Employer. A New York State Certified Woman Owned Business Enterprise (WBE). Powered by JazzHR zKhvfs9UEd

The Office Manager is responsible for supervision of subordinate staff of the assigned ambulatory clinic, which includes completing performance programs and evaluations; hiring, coaching, counseling and disciplinary action as needed; payroll; orientation and ongoing training of employees. Coordination of day-to-day operations, reorganizing work flow for the department as needed, covering for activities when staff are absent, maintaining equipment, oversight of purchasing of clerical supplies. Oversight of referrals, registration, charging, and coding work queues. Perform follow-up with staff as needed to keep current. Assisting with month end reporting. Assisting with the development of policies and procedures. Participating in hospital committees. Ongoing education and training to keep current. Maintains confidentiality of patient, employee and institutional information. Facilitates open lines of communication with staff, medical director, health care team, patients and family. Minimum Qualifications: Bachelor's degree and 3 years of related experience or Associate's degree and 5 years of related experience required. Excellent written/oral communication, organizational and computer skills required. Prior supervisory experience required. Preferred Qualifications: Experience in a medical practice setting. Bachelors in Business or related field preferred. Work Days: M-F Days Message to Applicants: Recruitment Office: Human Resources Executive Order: Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at ************** or via email at ****************.

Responsible for general office duties which include answering phone calls and emails, fielding/directing questions, guest service, and providing clerical support where needed. Employees should be comfortable using a computer and phone.

Preferred Qualifications - Previous experience in an academic setting preferred. - Knowledge of Banner or other similar facilities management software desired. Work Schedule Weekdays, with occasional weekends that support annual university events. Other Information Colgate has a diverse student, faculty, staff, and alumni population representing a variety of races, gender identities, social economic status, sexual orientations, languages, national origins, etc. Our Diversity, Equity & Inclusion Plan presents a framework for continuing the creation of an inclusive campus and engaging the Colgate community in this effort in the years ahead. Please describe how you would connect and work with a diverse community. You can upload the statement under the Diversity Statement document heading.