Office manager/administrative assistant jobs in Utica, NY - 30 jobs

Work Schedule Weekdays Other Information Colgate has a diverse student, faculty, staff, and alumni population representing a variety of races, gender identities, social economic status, sexual orientations, languages, national origins, etc. Our Diversity, Equity & Inclusion Plan presents a framework for continuing the creation of an inclusive campus and engaging the Colgate community in this effort in the years ahead. Please describe how you have or would connect and work with a diverse community. The statement can be any length (e.g. paragraph or a page). You can upload the statement under the Diversity Statement document heading.

at Community Options New York Community Options, Inc. is a national non-profit agency providing services to individuals with disabilities in 12 states. We are now hiring a Full-Time Incident Management Assistant to provide support in Syracuse, NY. The Incident Management Assistant is responsible for monitoring the systematic operations of incident management and internal investigations of residential, day, and vocational programs. Starting pay is $27.00/per hour Responsibilities Review incident documentation and verify all required elements are complete to accurately support incident packages Ensure incident packages are submitted timely per state regulations Monitor Therap General Event Records (GER's) to verify incidents are properly documented and Reported Verify that all required notifications have been made to the individual's team, management, clinical staff, and regulatory agencies Participate in regular incident review committee meetings, and maintain incident management database as required Assist in reviewing investigation recommendations with the Incident Management Coordinator and Incident Review Committee Report and investigate TBI and NHTD Serious Reportable Incidents to perspective RRDC Report and investigate TBI and NHTD Internal Recordable Incidents for identifying trends to determine any necessary policy and procedural changes Analyzes quarterly and annual Reportable Incident reports and internal occurrences to identify trends Knowledgeable of OPWDD Incident Reporting Management Application RMA Monitor the implementation of Incident Review Committee recommendations and report any issues Conduct investigation follow-up as required or requested by the Incident Review Committee Assist Incident Management with ensuring assigned regions comply with Community Options Abuse and Neglect Policy Additional tasks and responsibilities may be assigned Employee must cooperate with the license and department staff in any inspection, inquiry, or Investigation Employment is contingent upon successful completion of checks of criminal background, central registry, child abuse registry, and drug testing Minimum Requirements High school diploma or GED required; Associates/bachelor's degree in a related field with at least three years of relevant experience preferred Valid driver's license with satisfactory driving record Experience with community-based support for persons with disabilities Ability to maintain effective relationships with management, employees, regulatory/oversight agencies, and the general public Ability to effectively present facts and recommendations in oral and written form Proficient with Microsoft Office 365 Why Community Options? Competitive Insurance Benefits (Medical, Dental, Vision) Paid Holidays-Including a Birthday Holiday Generous PTO Employee Incentive & Discount Programs 403b Retirement Plan Incredible career growth opportunities University partnerships that include tuition reduction Community Options is an Equal Opportunity Employer M/F/D/V #IND-SR

Our growing client is seeking a highly organized and proactive Office Manager to support daily operations and keep the business running smoothly. This role is ideal for someone who thrives in a small-team environment, can wear multiple hats, and is comfortable taking ownership of administrative and financial responsibilities. This is a full-time opportunity located near Syracuse, NY. Key Responsibilities: Oversee general office operations and ensure efficient workflow across the team Manage payroll processing and maintain accurate employee records Handle accounts payable and accounts receivable with strong attention to detail Assist with documentation, scheduling, and reporting related to remediation projects Support leadership with administrative tasks, vendor coordination, and internal communication Qualifications: Previous experience in office management within a small business setting Strong background in payroll, AP/AR, and general bookkeeping Familiarity with remediation industry processes or willingness to learn Excellent communication, time-management, and problem-solving skills Ability to work independently and maintain a high level of accuracy Pay for this position is commensurate with experience and education, ranging roughly from $60,000 - $70,000. To see a full listing of all our open positions, please visit: ****************************************************** red Shift Recruiting is the region's premier recruiting agency with over 100 years of combined experience in the recruiting field. We specialize in permanent, temporary, and temp-to-hire positions. Our superior service combined with our highly qualified and carefully selected bank of candidates sets us apart.

The Facilities Administrative Assistant provides a key role in supporting dynamic operations of the Munson Facilities Division. Under the direction of the Director of Facilities and Campus Safety, this position provides comprehensive administrative assistance for a wide range of division activities. This is a full time position located on-site in Utica, NY and will work Monday through Friday, 8am to 4pm. Occasional evening and weekend work for special events may be required. Our Culture: Munson is committed to community engagement and belonging. We encourage applications from all qualified candidates, regardless of background, and welcome the unique perspectives and experiences they bring. This position will model the values and culture of the organization to colleagues and the public by being welcoming, inclusive, and respectful and will value collaboration across the organization. Essential Job Functions: Financial Operations: Perform accounts receivable and payable functions in accordance with Finance Office policies and procedures, including preparation of regular financial deposits, payment requests, travel reports, etc. Monitor division budget expenditures by maintaining databases (spreadsheets) and tracking within financial software system(s) Verify and reconcile all billing and utility expense statements/invoices General Office Management: Provide routine administrative office duties to support efficient office operations including preparing meeting arrangements and agendas; ordering office supplies; maintaining filing systems and other required documentation; and process, handle, and maintain confidential information, records, and materials Assist with the preventative maintenance program by adding work requests as needed, generating weekly reports on open jobs, productivity, and other metrics as needed. Aids in entering employee time tracking data using online CMMS database. Assist with Munson's parallel LLC, Praxis, with property management by posting vacant rentals through rental agencies, and collecting, recording, and depositing rent payments; act as a liaison to local relator(s). Responsible for preparing, maintaining, and submitting paperwork required for solid waste exemption regulations. Assist with planning and logistics related to Munson's annual Summer Festival, including the car show event. This includes but is not limited to serving as a liaison for sponsors, executing data entry and reporting, communicating with participants, managing registrations, coordinating interdepartmental event setup, etc. Manage Physical Plant architectural drawings and document library Provide relief coverage for Visitor Services reception on a rotational basis Serve as a backup for Munson's mail service Serve on Munson intra-departmental committees Perform other duties as assigned Knowledge, Skills and Abilities: Bachelor's degree preferred, with a minimum of 2-3 years related experience required. This position will process a large volume of accounts payable and billing/account reconciliation. Attention to detail and a desire to perform routine accounting/AP tasks is required. Knowledge of CMMS software helpful. Advanced personal computer skills that include the ability to send/receive e-mail messages, post information to a database or spreadsheet, and perform advanced word processing, bookkeeping, and/or data entry. Knowledge/use of computer, printer, photocopier, phone system, fax machine, and scanner. Requires experience with Microsoft Word, Excel, PowerPoint, Google Suite, and various software programs. Effective organizational and time management skills and ability to prioritize tasks, work independently, and follow through on all assignments with minimal direction Critical thinking, consensus building, and problem-solving skills required. Ability to gather information, sort, draft, and provide analysis for budgetary and purchasing projects Excellent communication skills, polished and professional interpersonal skills to interact with Munson staff and faculty, members, students, donors, vendors, and the general public Ability to read and understand budget reports and accurately prepare fiscal documents and forms. Must have a valid NYS driver's license and means to transport mail to the post office as needed. Close mental and visual attention are required to perform work dealing primarily with preparing and analyzing data and figures, using general office and computer equipment and/or extensive reading. Working Conditions & Environment Work is performed in an internal environment Seasonal events may require work in an outdoor setting. Some evening and weekend work may be required

Job Description Office Manager - Construction Industry About the Company: Join a well-established, family-oriented construction company that has been a trusted name in the industry for more than three decades. This organization has built a stellar reputation for delivering high-quality, environmentally responsible, and socially conscientious projects across the Northeastern, Midwestern, and Mid-Atlantic United States. Known for its amazing culture and close-knit, team-driven atmosphere, this company values its people just as much as the clients it serves. Position Overview: We are seeking an experienced Office Administrator to support accounting, project management, and administrative functions for multiple active construction projects. This role will be a key liaison between the project management team, accounting staff, vendors, subcontractors, and clients, ensuring seamless communication and strong organizational flow. Key Responsibilities: Manage and process AP/AR tasks, subcontractor billing, and client invoicing. Provide full-charge bookkeeping support, preparing detailed reports for leadership and project staff. Coordinate and maintain documentation, including contracts, purchase orders, change orders, and RFIs. Maintain accurate and organized project files while tracking project progress, change orders, and job status. Communicate daily with project managers, site superintendents, and external partners to ensure administrative accuracy. Support the project team with reporting, scheduling, and document management. Build and maintain strong working relationships with clients, consultants, and subcontractors. Contribute to overall organizational efficiency through problem resolution and cross-departmental collaboration. Qualifications: Solid employment history with demonstrated success in full-charge bookkeeping. Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) with advanced spreadsheet/reporting skills. Experience with construction accounting software such as Timberline or Sage Intacct (strongly preferred). Strong accounting, math, and organizational skills; highly detail-oriented with the ability to meet deadlines. Excellent verbal and written communication skills. Ability to adapt quickly to new software and processes. Work Environment: Office-based role in Syracuse, NY with no travel required. Standard office equipment use (computer, phone, printer, copier, fax, etc.). Collaborative and professional environment with a strong emphasis on teamwork and customer service. Compensation & Benefits: Competitive salary (70k-95k). Comprehensive health, dental, and vision insurance. 401(k) with employer match. Paid time off and holidays. Professional development and growth opportunities within a family-like, supportive company culture. Contact: Chris De Cecco Vice President of Recruiting chris.dececco@Prevailrecruiting.com (949)276-9529

Responsible for providing day-to-day leadership and support to the clinics. Participates in all related front office duties including providing guidance and support to staff as needed. Facilitates open lines of communication with staff, medical director, health care team, patients and family. Minimum Qualifications: Bachelor degree and two years of relevant healthcare administrative experience or Associates degree with four years relevant healthcare administrative experience required. Excellent written/oral communication, organizational and computer skills, and supervisory experience required. Preferred Qualifications: Ability to lead a diverse team to a common purpose and proactively seek new ideas and solutions to organizational challenges. Work Days: Monday-Friday 730-1600 Message to Applicants: Recruitment Office: Human Resources Executive Order: Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at ************** or via email at ****************.

We are looking for our next great team member to join us as an Assistant Front Office Manager in our Front Desk department. We are committed to providing you with: Highly competitive wages An exceptional benefit plan for eligible associates & your family members 401K matching program for eligible associates Flexible scheduling to allow you to focus on what is important to you Discounts with our Crescent managed properties in North America for you & your family members Additional hotel discounts with Marriott International brand hotels Free Parking Free Meal during your shift Quarterly employee appreciation events to celebrate all your hard work! Marriott Syracuse Downtown seeks Assistant Front Office Manager to assist the Front Office Manager in managing the Front Office operations to achieve customer satisfaction, quality serve and compliance with corporate/franchise policies and procedures while meeting/exceeding financial goals. Here is what you will be doing each day as an Assistant Front Office Manager: Interview, hire, train, recommend performance evaluations, resolve problems, provide open communication and recommend discipline and/or termination when appropriate Respond to guest's special requests, needs, problems, issues and concerns and accommodate groups to ensure optimal levels of guest satisfaction and repeat business. Implement company programs and supervise the daily operations of the Front Desk to comply with SOPS and LSOPs, maximize revenues, and motivate associates to ensure an optimal level of quality service and hospitality are provided to the hotel customers. Interact with sales staff to discuss and implement sales strategies to continually improve occupancy levels and revenues. Remain calm and alert, especially during emergency situations and/or heavy hotel activity, serving as a role model for agents and other employees. Resolve customer complications and complaints by conducting thorough research of the situation and determining the most effective solutions. Make decisions and take action based on previous experience and good judgment, sometimes revising approach to accommodate unusual situation. Authorize revenue allowances to remedy problems only after other alternative solutions have been offered. Does this sound like you? You have at least one year of experience in Front Office/Front Desk/Rooms operations in a supervisory role. You have thorough knowledge of Front Office/Front Desk/Rooms operations. You have a real passion for the hospitality industry and for ensuring that our guests have a memorable experience at our hotel during their stay. As an Assistant Front Office Manager, you will be an inspiring leader and a role model for your team and always provide support and guidance to them. You are willing to “pitch-in” and help co-workers with their job duties and be a team player. Hotel experience required Marriott brand experience for this position is a plus Excellent written, verbal and organizational skills required Computer literacy and financial management a must At Crescent Hotels & Resorts we strive to create a great place to work where associates at all levels of our organization are respected for their differences, just like the guests and owners we serve. That's why we are dedicated to creating an environment that facilitates open and honest conversations about race, equity, diversity, and inclusion. By examining our own beliefs and behaviors, we can create change through training, recruiting, and promoting diverse talent to strengthen our culture.

At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as a **Dental Office** **Manager** , which at Aspen Dental we call an Operations Manager, you will have the opportunity to give back to communities and positively affect patients' lives. **Job Type:** Full - Time **Salary:** $60,500 - $65,000 /year + monthly and quarterly incentive earnings ** **At Aspen Dental, we put You First. We offer:** + A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match* + Career development and growth opportunities to support you at every stage of your career + A fun and supportive culture that encourages collaboration and innovation + Free Continuous Learning through TAG U **How You'll Make a Difference:** As a **Dental Office Manager** , you will lead the office in all office operations in support of the doctors to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an extensive, ten-week training program to gain business and leadership knowledge designed to help you succeed and grow within our organization. + Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards + Hire, develop, manage and retain the office staff + Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care + Review monthly business results, manage profit and loss, align sales plan to support business goals and create strategies to increase profitability + Prepare and lead daily huddles with team to level set expectations to optimize patient experience and business performance + Additional tasks as required **Preferred Qualifications** + Minimum of one year of managing a team of direct reports + High school diploma or equivalent; college degree is preferred + A people centric leader who motivates and inspires others + Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds + Demonstrate analytical thinking; place a premium on leveraging data _Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization._ _*May vary by independently owned and operated Aspen Dental locations._ _**Limitations apply, please see recruiter for details_ _ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability._

The best thing about this role Are you looking to make a difference by improving the health of our patients? Here you will find an innovative culture that is patient-focused and dedicated to making a difference. We are committed to helping the population we serve, and our communities, achieve optimum health and enjoy the best quality of life possible. What you'll do Under regular supervision of the division or department manager, the Administrative Assistant II - Clinical supports the services of the assigned practitioners in a diversified, high quality and confidential manner for the department. Works closely with other department staff to provide a smooth operating and efficient department, to enhance the quality of patient care. This person provides daily support to clinical operations of department. Additionally, this person assumes a leadership role among clinical administrative assistants, by training new assistants and giving guidance to level I assistants. This person is capable of taking on complex administrative projects and does so willingly. * Provides high quality and confidential administrative support to assigned providers. * Based upon observations and feedback from provider, answers, screens and triages telephone calls in a positive, professional and helpful manner, always utilizing the Bassett three-part greeting. * Takes detailed and accurate messages consistently in the established format and assures that any required follow-through occurs within an acceptable timeframe as observed by manager and providers. * Accurately types all memoranda, reports and correspondence as requested, maintaining knowledge in all necessary computer programs to best support clinical operations as observed by manager. * Accurately utilize EPIC and Microsoft Outlook computer programs as trained to manage provider schedules and schedule patients as needed as observed by manager. * Maintains accurate calendars for providers and, in accordance with department policies, coordinates all related paperwork for meetings, time off and travel for providers; completeness, timeliness and accuracy shall be based upon feedback from providers and observation by manager. * Incoming correspondence is processed in a timely and confidential manner as observed by manager and utilizing peer feedback. * Utilize good time management skills by prioritizing work/projects, communicating status of ongoing tasks/projects to providers and manager and by completing work in a timely manner as observed by manager and providers. * Processes all clinical paperwork (dictation, labs, pathologies, prescriptions) accurately with no more than 3 exceptions per year, as measured by feedback from providers. * Provides other administrative support as needed or requested to ensure quality support and continuous improvement of clinical operations. * Schedules outpatient appointments via telephone request directly from patients and referring providers, or off of reminder lists and bump lists (including patients with special indicators such as resistant organism and including confirmation of patient's demographic information) according to departmental protocols and in compliance with the quality assurance reviews. * Advanced scheduling function: has master scheduling edit capabilities, edits bumped and rescheduled appointments on the Daily Schedules according to the Bassett Physician Group policies and procedures as determined through the implementation of the quality assurance program. * Cross-trains in all appropriate scheduling functions as determined through departmental training schedules and implemented by Supervisor. * Initiates and coordinates with all appropriate entities (departments, physicians, etc…) the scheduling of various procedures along with any required pre-procedure appointments or post-procedure follow-up. Communicates with various departments and coordinates appointments for diagnostic testing such as (but not limited to) MRI, CT scans, bone scans and laboratory testing. * Collects and records all pertinent information for obtaining authorization for diagnostic testing and medication including ICD-9 codes, progress notes, and historical information as required based upon site of service or urgent circumstances. * Manages the "open referral Queue" for the Department. * Actively promotes the delivery of quality health care through continual learning, proactive communications and encouraging teamwork. * Pro-actively resolves problems and makes decisions within scope of authority as observed by manager and providers. * Provides assistance and cross-coverage for other staff willingly as requested or as needed, ensuring adequate coverage during staff vacations and time-off. * Presents a positive image of Bassett Medical Center through professional appearance and behavior as observed by manager and providers. * Always ensures the confidentiality of protected health information, understanding patient privacy rights and Patient Bill of Rights. * Always discusses patient care issues privately and quietly at work only and reads medical documentation on a need-to-know only basis in order to accomplish a specific task. * Receives requests from various internal and external sources and schedules appointments in accordance with departmental guidelines. * Serves as a liaison between the Department and the health insurance plans during the review process, facilitating communication and adhering to Department policy and procedure for timeliness of review, decision and determinations as observed by a supervisor. * Acts as a receiving point for patient concerns and complaints, accurately identifies unresolved issues that have the potential to adversely affect patient care and refers issues and conflicts on to a supervisor/manager or provider as measured by direct supervisory observation and co-worker feedback. Responds to the patient/families or refers to a supervisor/manager or provider as appropriate depending upon circumstances. * Communicates care plans and scheduled appointments to patients/families. Responds to patients/families within 24-72 hours or as appropriate based upon the circumstances * Trains and serves as a preceptor for new staff as measured by direct supervisory observation and co-worker feedback. * Assumes responsibility for continuing education by maintaining competency in programs required for daily responsibilities, including clinical information systems, office automation systems and insurance issues. * Attends required in-services as requested by supervisor. * Identifies need for computer training or refresher courses and attends as necessary * Attends 85-90% of all staff meetings, reviewing minutes of any meetings missed with no more than 1 exception per year as measured by supervisory audit. * Maintains job specific knowledge and proficiency (may include FSC, scheduling, charge coding information and creation of open referrals) by attending meetings, training and reading all pertinent training documentation and memos as documented on annual in-service record. * Maintains a thorough knowledge and understanding of Bassett FSC's and local carrier's medical coverage policies as they relate to the Department. * Performs department specific tasks as assigned by the manager or director. * Performs similar or related duties as requested or directed What we need from you Education: * High School Diploma or GED, required * Administrative Assistant training or AAS degree, preferred * Bachelor's degree may be substituted for one year of work experience Experience: * Minimum 3 years Administrative Assistant experience and experience dealing with the public, required * Bachelor's degree may be substituted for one year of work experience Licensure/Certifications: * Administrative Assistant training Skills: * Computer Skills * Time Management * Customer Service * Maintain Confidentiality * Attention to Detail Physical Requirements: * Light Work - Exerting up to 20 lbs of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg control requires exertion of forces greater than that of sedentary work and if the worker sits most of the time, the job is considered light work * Occasional balancing, climbing, crouching, kneeling, lifting, pulling, pushing, reaching, repetitive motion, stooping, visual acuity, walking * Frequent grasping, hearing, standing * Constant typing/clerical/dexterity, seeing/monitor/computer use, fit testing Hazards: * Occasional bodily fluid/bloodborne exposure Working Conditions: * Occasional noise Travel: * No Travel Total Rewards Bassett Healthcare Network's commitment to our employees includes benefit programs carefully designed with the needs and values of all our employees in mind. Many of the benefits we offer are paid fully or in large part by Bassett. Our generous benefits offerings include: * Paid time off, including company holidays, vacation, and sick time * Medical, dental and vision insurance * Life insurance and disability protection * Retirement benefits including an employer match * And more! Specific benefit offerings may vary by location and/or position. Pay Range Salary is based on a variety of factors, including, but not limited to, qualifications, experience, education, licenses, specialty, training, and fair market evaluation based on industry standards. The above compensation range represents a good faith belief of the compensation range by Bassett Healthcare Network, and its entities and affiliates, at the time of this posting or advertisement. Pay Range Minimum: USD $21.96/Hr. Pay Range Maximum: USD $32.95/Hr. We love the difference people bring We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex (including pregnancy, childbirth, or related condition), age, national origin or ancestry, citizenship, disability, marital status, sexual orientation, gender identity or expression (including transgender status), genetic predisposition or carrier status, military or veteran status, familial status, status as a victim of domestic violence, or any other status protected by law.

Job Description Marketing Administrative Assistant Staffworks is recruiting for a temp to perm marketing admin assistant in Boonville, NY! Pay: $18 - $22/hr depending on experience Maintain Facebook and other social media pages Create and publish promotional advertisements Create and maintain print and radio ads Maintain all Internet sales Set-up and maintain showroom displays Assist with creating promotional items Administrative duties: Processing and creating invoices DMV paperwork Register for special events Booking hotels for Senior team travel Assist with basic computer issues (phones, computers) Requirements: High School diploma/GED Ability to multi-task Organized and proficient Work well under pressure Skills Required: At least 1 year of prior marketing experience Mac software experience Graphic Design Internet marketing Website design Clip Art/Adobe Photoshop Radio & print marketing

Responsible for general office duties which include answering phone calls and emails, fielding/directing questions, guest service, and providing clerical support where needed. Employees should be comfortable using a computer and phone.

The Facilities Administrative Assistant provides a key role in supporting dynamic operations of the Munson Facilities Division. Under the direction of the Director of Facilities and Campus Safety, this position provides comprehensive administrative assistance for a wide range of division activities. This is a full time position located on-site in Utica, NY and will work Monday through Friday, 8am to 4pm. Occasional evening and weekend work for special events may be required. Our Culture: Munson is committed to community engagement and belonging. We encourage applications from all qualified candidates, regardless of background, and welcome the unique perspectives and experiences they bring. This position will model the values and culture of the organization to colleagues and the public by being welcoming, inclusive, and respectful and will value collaboration across the organization. Essential Job Functions: Financial Operations: Perform accounts receivable and payable functions in accordance with Finance Office policies and procedures, including preparation of regular financial deposits, payment requests, travel reports, etc. Monitor division budget expenditures by maintaining databases (spreadsheets) and tracking within financial software system(s) Verify and reconcile all billing and utility expense statements/invoices General Office Management: Provide routine administrative office duties to support efficient office operations including preparing meeting arrangements and agendas; ordering office supplies; maintaining filing systems and other required documentation; and process, handle, and maintain confidential information, records, and materials Assist with the preventative maintenance program by adding work requests as needed, generating weekly reports on open jobs, productivity, and other metrics as needed. Aids in entering employee time tracking data using online CMMS database. Assist with Munson's parallel LLC, Praxis, with property management by posting vacant rentals through rental agencies, and collecting, recording, and depositing rent payments; act as a liaison to local relator(s). Responsible for preparing, maintaining, and submitting paperwork required for solid waste exemption regulations. Assist with planning and logistics related to Munson's annual Summer Festival, including the car show event. This includes but is not limited to serving as a liaison for sponsors, executing data entry and reporting, communicating with participants, managing registrations, coordinating interdepartmental event setup, etc. Manage Physical Plant architectural drawings and document library Provide relief coverage for Visitor Services reception on a rotational basis Serve as a backup for Munson's mail service Serve on Munson intra-departmental committees Perform other duties as assigned Knowledge, Skills and Abilities: Bachelor's degree preferred, with a minimum of 2-3 years related experience required. This position will process a large volume of accounts payable and billing/account reconciliation. Attention to detail and a desire to perform routine accounting/AP tasks is required. Knowledge of CMMS software helpful. Advanced personal computer skills that include the ability to send/receive e-mail messages, post information to a database or spreadsheet, and perform advanced word processing, bookkeeping, and/or data entry. Knowledge/use of computer, printer, photocopier, phone system, fax machine, and scanner. Requires experience with Microsoft Word, Excel, PowerPoint, Google Suite, and various software programs. Effective organizational and time management skills and ability to prioritize tasks, work independently, and follow through on all assignments with minimal direction Critical thinking, consensus building, and problem-solving skills required. Ability to gather information, sort, draft, and provide analysis for budgetary and purchasing projects Excellent communication skills, polished and professional interpersonal skills to interact with Munson staff and faculty, members, students, donors, vendors, and the general public Ability to read and understand budget reports and accurately prepare fiscal documents and forms. Must have a valid NYS driver's license and means to transport mail to the post office as needed. Close mental and visual attention are required to perform work dealing primarily with preparing and analyzing data and figures, using general office and computer equipment and/or extensive reading. Working Conditions & Environment Work is performed in an internal environment Seasonal events may require work in an outdoor setting. Some evening and weekend work may be required

Job DescriptionDescription: Den Kelly Chevrolet GMC, a Nimey Auto Group dealership, is seeking a reliable and detail-driven Office Manager to lead the administrative functions at our Boonville location. This role is critical to ensuring efficient operations, accurate financial processing, and compliance with dealership and regulatory standards. The ideal candidate brings strong organizational skills, a proactive mindset, and dealership experience. Key Responsibilities: Oversee daily office operations, ensuring smooth workflow and administrative efficiency. Supervise and support clerical staff, fostering a productive and team-oriented environment. Manage all financial documentation including reconciliations, daily cash reporting, and supporting month-end closings. Process vehicle titles, registrations, and deal documentation in alignment with DMV regulations. Maintain vendor files, dealership inventory records, and customer transaction histories. Monitor office supply levels and coordinate purchasing, vendor relationships, and facility maintenance needs. Support HR functions including employee onboarding, timecard reviews, and personnel file maintenance. Serve as the primary point of contact for interdepartmental communication and external vendor coordination. Maintain confidentiality and uphold professional standards across all dealership functions. Assist with payroll processing and ensure accurate timekeeping in collaboration with leadership. Foster an organized, clean, and professional office environment. Requirements: Prior experience as an Office Manager or Administrative Supervisor in a dealership or automotive setting strongly preferred. Working knowledge of DMV/title processing, office accounting procedures, and dealership operations. Proficient in Microsoft Office Suite (Excel, Word, Outlook); experience with dealership management software is a plus. Exceptional attention to detail and organizational skills. Strong interpersonal and communication abilities. High level of discretion when handling sensitive information. Ability to manage multiple priorities and meet deadlines in a dynamic environment. High school diploma or equivalent required; associate or bachelor's degree in business or related field is preferred. Work Environment: This role is based in-office at the Den Kelly Chevrolet GMC dealership in Hamilton, NY, and may involve occasional extended hours during reporting periods.

The Scheduling/Patient Access Office Manager is responsible for managing the front desk operations, patient scheduling and call center operations as well as associated staff of a busy Physical Medicine & Rehabilitation office. Responsibilities include reporting, quality improvement, auditing, training, coaching, annual performance evaluations, managing issues and facilitating time and attendance. Management/oversight of multiple outpatient sites and associated call center. This position will also be responsible for all registration related, co-pay related tasks. Management of acute care scheduling, inpatient rehabilitation scheduling, check in and registration of patients and facilitate open lines of communication with staff, business manager, director, PM&R leadership team, patients and family. This position must maintain reporting related to scheduling, call volumes and statistics, co-pays, templates and other related functions. Minimum Qualifications: Bachelor's degree and 3 years of related experience or Associate's degree and 5 years of related experience required. Prior supervisory experience required. Preferred Qualifications: Work Days: M-F Days Message to Applicants: This position has been reposted due to an update in minimum qualifications. Originally posted on 10/23/25. Recruitment Office: Human Resources

At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as a Dental Office Manager, which at Aspen Dental we call an Operations Manager, you will have the opportunity to give back to communities and positively affect patients' lives. Job Type: Full - Time Salary: $62354 - $65000 /year + monthly and quarterly incentive earnings ** At Aspen Dental, we put You First. We offer: A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match* Career development and growth opportunities to support you at every stage of your career A fun and supportive culture that encourages collaboration and innovation Free Continuous Learning through TAG U How You'll Make a Difference: As a Dental Office Manager, you will lead the office in all office operations in support of the doctors to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an extensive, ten-week training program to gain business and leadership knowledge designed to help you succeed and grow within our organization. Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards Hire, develop, manage and retain the office staff Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care Review monthly business results, manage profit and loss, align sales plan to support business goals and create strategies to increase profitability Prepare and lead daily huddles with team to level set expectations to optimize patient experience and business performance Additional tasks as required Preferred Qualifications Minimum of one year of managing a team of direct reports High school diploma or equivalent; college degree is preferred A people centric leader who motivates and inspires others Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds Demonstrate analytical thinking; place a premium on leveraging data Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization. *May vary by independently owned and operated Aspen Dental locations. **Limitations apply, please see recruiter for details ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Responsible for general office duties which include answering phone calls and emails, fielding/directing questions, guest service, and providing clerical support where needed. Employees should be comfortable using a computer and phone.

Den Kelly Chevrolet GMC, a Nimey Auto Group dealership, is seeking a reliable and detail-driven Office Manager to lead the administrative functions at our Boonville location. This role is critical to ensuring efficient operations, accurate financial processing, and compliance with dealership and regulatory standards. The ideal candidate brings strong organizational skills, a proactive mindset, and dealership experience. Key Responsibilities: Oversee daily office operations, ensuring smooth workflow and administrative efficiency. Supervise and support clerical staff, fostering a productive and team-oriented environment. Manage all financial documentation including reconciliations, daily cash reporting, and supporting month-end closings. Process vehicle titles, registrations, and deal documentation in alignment with DMV regulations. Maintain vendor files, dealership inventory records, and customer transaction histories. Monitor office supply levels and coordinate purchasing, vendor relationships, and facility maintenance needs. Support HR functions including employee onboarding, timecard reviews, and personnel file maintenance. Serve as the primary point of contact for interdepartmental communication and external vendor coordination. Maintain confidentiality and uphold professional standards across all dealership functions. Assist with payroll processing and ensure accurate timekeeping in collaboration with leadership. Foster an organized, clean, and professional office environment. Requirements Prior experience as an Office Manager or Administrative Supervisor in a dealership or automotive setting strongly preferred. Working knowledge of DMV/title processing, office accounting procedures, and dealership operations. Proficient in Microsoft Office Suite (Excel, Word, Outlook); experience with dealership management software is a plus. Exceptional attention to detail and organizational skills. Strong interpersonal and communication abilities. High level of discretion when handling sensitive information. Ability to manage multiple priorities and meet deadlines in a dynamic environment. High school diploma or equivalent required; associate or bachelor's degree in business or related field is preferred. Work Environment: This role is based in-office at the Den Kelly Chevrolet GMC dealership in Hamilton, NY, and may involve occasional extended hours during reporting periods.

Preferred Qualifications - Previous experience in an academic setting preferred. - Knowledge of Banner or other similar facilities management software desired. Work Schedule Weekdays, with occasional weekends that support annual university events. Other Information Colgate has a diverse student, faculty, staff, and alumni population representing a variety of races, gender identities, social economic status, sexual orientations, languages, national origins, etc. Our Diversity, Equity & Inclusion Plan presents a framework for continuing the creation of an inclusive campus and engaging the Colgate community in this effort in the years ahead. Please describe how you would connect and work with a diverse community. You can upload the statement under the Diversity Statement document heading.

Reporting to the Health Science Library Director, the Administrative Assistant 2, functions as the Office Manager, managing the budget and coordinating general office functions. This incumbent also coordinates travel and reimbursements; completes surveys and reports Library statistics; processes procurement transactions; engages in contract discussions with vendors, coordinates Library initiatives; maintains and reconciles all financial reports, and assists with grant management, recruitments, and special projects. The incumbent will perform other clerical duties such as answering telephones, maintaining and coordinating the director's schedule, and providing concierge service for Library events. Evidence of using Microsoft Excel and Word. Excellent communication, organization and writing skills. Minimum Qualifications: NYS Department of Civil Service Eligible List or Eligible for Transfer. Work Days: Schedule is based on a 37.5 hour work week. Monday - Friday, Day shift Message to Applicants: Recruitment Office: Human Resources Salary: $59,787