Program and administrative assistant vs administrative staff

The differences between program and administrative assistants and administrative staff can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both a program and administrative assistant and an administrative staff. Additionally, an administrative staff has an average salary of $77,101, which is higher than the $35,631 average annual salary of a program and administrative assistant.

The top three skills for a program and administrative assistant include data entry, database management and powerpoint. The most important skills for an administrative staff are telephone calls, word processing, and travel arrangements.

Program and administrative assistant vs administrative staff overview

	Program And Administrative Assistant	Administrative Staff
Yearly salary	$35,631	$77,101
Hourly rate	$17.13	$37.07
Growth rate	-8%	-8%
Number of jobs	119,533	119,030
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 57%	Bachelor's Degree, 63%
Average age	50	50
Years of experience	2	2

What does a program and administrative assistant do?

The Program and Administrative assistant work alongside a company's admin to manage all administrative tasks and activities. The program and administrative assistant work in both clerical duties and organizing files and storage. Included are making and receiving calls, setting, reminding, and following-up appointments, meetings, and events. The program and administrative assistant acts as the primary contact person of the administration and may be tasked to do a lot of clerical work. If you are interested in this position, you can start now.

What does an administrative staff do?

As the administrative staff, they primarily provide administrative and secretarial support for the department. Typically, they do report-writing, filing and scheduling, and payroll. They plan department weekly meetings, schedule conference calls, and work on solving administrative related concerns and issues. They do a complex task that involves multi-tasking from the preparation of department reports, analyzing data, and finding solutions. It is a requirement to be an experienced, collaborator, and trained cross-functional communicator. Moreover, other duties will include scheduling company-initiated activities, meetings, and events.

Program and administrative assistant vs administrative staff salary

Program and administrative assistants and administrative staff have different pay scales, as shown below.

	Program And Administrative Assistant	Administrative Staff
Average salary	$35,631	$77,101
Salary range	Between $27,000 And $46,000	Between $58,000 And $101,000
Highest paying City	Washington, DC	San Francisco, CA
Highest paying state	Connecticut	California
Best paying company	UC Santa Barbara	NVIDIA
Best paying industry	Education	Professional

Differences between program and administrative assistant and administrative staff education

There are a few differences between a program and administrative assistant and an administrative staff in terms of educational background:

	Program And Administrative Assistant	Administrative Staff
Most common degree	Bachelor's Degree, 57%	Bachelor's Degree, 63%
Most common major	Business	Business
Most common college	Western Carolina University	University of Pennsylvania

Program and administrative assistant vs administrative staff demographics

Here are the differences between program and administrative assistants' and administrative staff' demographics:

	Program And Administrative Assistant	Administrative Staff
Average age	50	50
Gender ratio	Male, 15.7% Female, 84.3%	Male, 31.9% Female, 68.1%
Race ratio	Black or African American, 9.2% Unknown, 3.9% Hispanic or Latino, 16.0% Asian, 3.8% White, 66.4% American Indian and Alaska Native, 0.7%	Black or African American, 9.2% Unknown, 3.9% Hispanic or Latino, 16.2% Asian, 3.8% White, 66.2% American Indian and Alaska Native, 0.7%
LGBT Percentage	6%	6%

Differences between program and administrative assistant and administrative staff duties and responsibilities

Program and administrative assistant example responsibilities.

Participate in committee meetings by preparing minutes and presentation summaries, planning meeting agendas, and organizing and managing meeting logistics.
Work hand-in-hand with payroll director and maintain personnel and statistical reports for monthly review by regional director.
Perform business office duties, such as payroll, accounts payable and accounts receivable, and balance all accounts monthly.
Archive and organize program documents using SharePoint.
Ensure that written correspondences including PowerPoint presentations adhere to procedural compliance, style composition, typing and grammatical accuracy.
Participate in committee meetings by preparing minutes and presentation summaries, planning meeting agendas, and organizing and managing meeting logistics.

Administrative staff example responsibilities.

Support medical doctors, manage sensitive and confidential records pertaining to high risk patients with emphasis on accuracy.
Prepare PowerPoint presentations for management distribution.
Maintain payroll information by collect, calculate and enter data.
Prepare briefing slides and presentation material using PowerPoint and Visio.
Maintain accounting statements, databases, and other financial information such as payroll coding and budget preparation
Provide cloud base customer relationship management with Salesforce for optimization in coordination of the workforce development program and other community orient events

Program and administrative assistant vs administrative staff skills

Common program and administrative assistant skills

Data Entry, 9%
Database Management, 7%
PowerPoint, 7%
Routine Correspondence, 7%
Provides Administrative Support, 7%
Travel Arrangements, 5%

Common administrative staff skills

Telephone Calls, 19%
Word Processing, 16%
Travel Arrangements, 7%
Payroll, 6%
Personnel Actions, 6%
Financial Reports, 5%

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Office and Administrative Industry
Program And Administrative Assistant
Program And Administrative Assistant vs Administrative Staff

Updated January 8, 2025

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