Records administrator vs medical records clerk

The differences between records administrators and medical records clerks can be seen in a few details. Each job has different responsibilities and duties. It typically takes 6-12 months to become both a records administrator and a medical records clerk. Additionally, a records administrator has an average salary of $41,997, which is higher than the $32,491 average annual salary of a medical records clerk.

The top three skills for a records administrator include data entry, access database and sharepoint. The most important skills for a medical records clerk are patients, customer service, and data entry.

Records administrator vs medical records clerk overview

	Records Administrator	Medical Records Clerk
Yearly salary	$41,997	$32,491
Hourly rate	$20.19	$15.62
Growth rate	11%	11%
Number of jobs	53,456	129,998
Job satisfaction	-	5
Most common degree	Bachelor's Degree, 49%	Associate Degree, 29%
Average age	45	45
Years of experience	12	12

Records administrator vs medical records clerk salary

Records administrators and medical records clerks have different pay scales, as shown below.

	Records Administrator	Medical Records Clerk
Average salary	$41,997	$32,491
Salary range	Between $30,000 And $57,000	Between $25,000 And $40,000
Highest paying City	Baltimore, MD	Rochester, NY
Highest paying state	Maryland	Alaska
Best paying company	FlatironConstruction	University of California, Berkeley
Best paying industry	Professional	Health Care

Differences between records administrator and medical records clerk education

There are a few differences between a records administrator and a medical records clerk in terms of educational background:

	Records Administrator	Medical Records Clerk
Most common degree	Bachelor's Degree, 49%	Associate Degree, 29%
Most common major	Business	Health Care Administration
Most common college	Stanford University	University of Pennsylvania

Records administrator vs medical records clerk demographics

Here are the differences between records administrators' and medical records clerks' demographics:

	Records Administrator	Medical Records Clerk
Average age	45	45
Gender ratio	Male, 30.2% Female, 69.8%	Male, 13.1% Female, 86.9%
Race ratio	Black or African American, 9.4% Unknown, 4.2% Hispanic or Latino, 17.1% Asian, 8.2% White, 59.9% American Indian and Alaska Native, 1.3%	Black or African American, 9.2% Unknown, 4.2% Hispanic or Latino, 17.3% Asian, 7.8% White, 60.2% American Indian and Alaska Native, 1.3%
LGBT Percentage	9%	9%

Differences between records administrator and medical records clerk duties and responsibilities

Records administrator example responsibilities.

Manage chart completion (ICD-9-CM and CPT coding/abstracting), chart assembly and analysis.
Provide training records when request for FDA and HIPAA audits.
Access client-driven SharePoint for data upload purposes.
Insure facility meets regulatory requirements in accordance with HIPPA & PPACA
Participate in the rollout of a large SharePoint records management initiative call RIMBA.
Prepare court relate documents, motions, charge sheets, and subpoenas, and notarial actions as necessary.

Medical records clerk example responsibilities.

Manage transition from in-house transcription system to outsource transcription service.
Manage front office check-in, insurance verification and certifications from doctors.
Accept and process healthcare claims and confidential medical records; verify patient eligibility and manage the Medicare and Medicaid billing process.
Perform infant labs and update the system with results, triage incoming patients, perform necessary resuscitation to baby and mom.
Provide information to medical facilities and patients when necessary and respond to subpoenas and other general release of patient information.
Experience in CPT and ICD-10 coding.

Records administrator vs medical records clerk skills

Common records administrator skills

Data Entry, 20%
Access Database, 10%
SharePoint, 8%
Computer System, 8%
Hard Copy, 7%
Administrative Tasks, 7%

Common medical records clerk skills

Patients, 27%
Customer Service, 9%
Data Entry, 7%
Medical Terminology, 6%
HIPAA, 5%
Patient Care, 4%

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Records Administrator
Records Administrator vs Medical Records Clerk

Updated January 8, 2025

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