Records administrator vs records specialist

The differences between records administrators and records specialists can be seen in a few details. Each job has different responsibilities and duties. It typically takes 6-12 months to become both a records administrator and a records specialist. Additionally, a records administrator has an average salary of $41,997, which is higher than the $33,273 average annual salary of a records specialist.

The top three skills for a records administrator include data entry, access database and sharepoint. The most important skills for a records specialist are customer service, data entry, and office equipment.

Records administrator vs records specialist overview

	Records Administrator	Records Specialist
Yearly salary	$41,997	$33,273
Hourly rate	$20.19	$16.00
Growth rate	11%	11%
Number of jobs	53,456	28,647
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 49%	Bachelor's Degree, 47%
Average age	45	45
Years of experience	12	12

Records administrator vs records specialist salary

Records administrators and records specialists have different pay scales, as shown below.

	Records Administrator	Records Specialist
Average salary	$41,997	$33,273
Salary range	Between $30,000 And $57,000	Between $26,000 And $42,000
Highest paying City	Baltimore, MD	San Mateo, CA
Highest paying state	Maryland	Oregon
Best paying company	FlatironConstruction	Mt. San Antonio College
Best paying industry	Professional	Government

Differences between records administrator and records specialist education

There are a few differences between a records administrator and a records specialist in terms of educational background:

	Records Administrator	Records Specialist
Most common degree	Bachelor's Degree, 49%	Bachelor's Degree, 47%
Most common major	Business	Business
Most common college	Stanford University	Stanford University

Records administrator vs records specialist demographics

Here are the differences between records administrators' and records specialists' demographics:

	Records Administrator	Records Specialist
Average age	45	45
Gender ratio	Male, 30.2% Female, 69.8%	Male, 29.8% Female, 70.2%
Race ratio	Black or African American, 9.4% Unknown, 4.2% Hispanic or Latino, 17.1% Asian, 8.2% White, 59.9% American Indian and Alaska Native, 1.3%	Black or African American, 8.9% Unknown, 4.2% Hispanic or Latino, 17.5% Asian, 8.5% White, 59.6% American Indian and Alaska Native, 1.3%
LGBT Percentage	9%	9%

Differences between records administrator and records specialist duties and responsibilities

Records administrator example responsibilities.

Manage chart completion (ICD-9-CM and CPT coding/abstracting), chart assembly and analysis.
Provide training records when request for FDA and HIPAA audits.
Access client-driven SharePoint for data upload purposes.
Insure facility meets regulatory requirements in accordance with HIPPA & PPACA
Participate in the rollout of a large SharePoint records management initiative call RIMBA.
Prepare court relate documents, motions, charge sheets, and subpoenas, and notarial actions as necessary.

Records specialist example responsibilities.

Develop numerous SQL scripts/queries for monitoring and managing the system.
Manage thousands of cases for several firms with deadlines for depositions while ensuring accuracy, confidentiality, and HIPAA compliance.
Train and mentore employees in EDMS.
Process project records for retention in EDMS.
Represent DOJ at an ODNI language training conference.
Liaise with GIS group to resolve mapping issues.

Records administrator vs records specialist skills

Common records administrator skills

Data Entry, 20%
Access Database, 10%
SharePoint, 8%
Computer System, 8%
Hard Copy, 7%
Administrative Tasks, 7%

Common records specialist skills

Customer Service, 25%
Data Entry, 14%
Office Equipment, 5%
Word Processing, 5%
Database Systems, 5%
Management System, 5%

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Records Administrator vs Records Specialist

Updated January 8, 2025

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