Scheduling assistant vs administrative office assistant

The differences between scheduling assistants and administrative office assistants can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both a scheduling assistant and an administrative office assistant. Additionally, a scheduling assistant has an average salary of $33,760, which is higher than the $33,318 average annual salary of an administrative office assistant.

The top three skills for a scheduling assistant include patients, patient care and appointment scheduling. The most important skills for an administrative office assistant are customer service, data entry, and phone calls.

Scheduling assistant vs administrative office assistant overview

	Scheduling Assistant	Administrative Office Assistant
Yearly salary	$33,760	$33,318
Hourly rate	$16.23	$16.02
Growth rate	-8%	-8%
Number of jobs	57,769	81,528
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 50%	Bachelor's Degree, 46%
Average age	50	50
Years of experience	2	2

What does a scheduling assistant do?

A scheduling assistant job varies in different organizations and job settings. A scheduling assistant manages all office functions as well as maintaining an online calendar and booking appointments for their employer. They are in charge of filling, emailing and feedback, organizing offices, and financial budgeting.

What does an administrative office assistant do?

An administrative office assistant is responsible for performing administrative duties to assist in daily management operations. These duties include taking calls and responding to client and customers' inquiries and concerns, scheduling meetings and conferences, organizing files and submitting required documents, sorting invoices for release, processing travel arrangements, receiving emails, forwarding reports to the appropriate department, and coordinating with company's events. An administrative assistant must be detail-oriented, as well as having excellent time-management and multi-tasking skills to perform duties even under minimal supervision.

Scheduling assistant vs administrative office assistant salary

Scheduling assistants and administrative office assistants have different pay scales, as shown below.

	Scheduling Assistant	Administrative Office Assistant
Average salary	$33,760	$33,318
Salary range	Between $26,000 And $43,000	Between $25,000 And $43,000
Highest paying City	San Jose, CA	Sacramento, CA
Highest paying state	Hawaii	Hawaii
Best paying company	Brigham and Women's Hospital	Buckley King
Best paying industry	Education	Government

Differences between scheduling assistant and administrative office assistant education

There are a few differences between a scheduling assistant and an administrative office assistant in terms of educational background:

	Scheduling Assistant	Administrative Office Assistant
Most common degree	Bachelor's Degree, 50%	Bachelor's Degree, 46%
Most common major	Business	Business
Most common college	University of Pennsylvania	Western Carolina University

Scheduling assistant vs administrative office assistant demographics

Here are the differences between scheduling assistants' and administrative office assistants' demographics:

	Scheduling Assistant	Administrative Office Assistant
Average age	50	50
Gender ratio	Male, 20.9% Female, 79.1%	Male, 14.7% Female, 85.3%
Race ratio	Black or African American, 9.3% Unknown, 3.9% Hispanic or Latino, 16.3% Asian, 3.8% White, 66.0% American Indian and Alaska Native, 0.7%	Black or African American, 9.2% Unknown, 3.9% Hispanic or Latino, 16.1% Asian, 3.8% White, 66.4% American Indian and Alaska Native, 0.7%
LGBT Percentage	6%	6%

Differences between scheduling assistant and administrative office assistant duties and responsibilities

Scheduling assistant example responsibilities.

Orchestrate special events and reservations; manage customer relations and provide exemplary service to all customers.
Retrieve patient's medications and previous encounters through EMR online systems.
Scan and index incoming documentation into EMR.
Assist with positioning and preparing patients for surgeon post-operative exam.
Maintain up-to-date payroll and mailing information for homemakers in a self generate database.
Provide excellent customer service to patients while maintaining HIPPA guidelines and supporting clinic management.

Administrative office assistant example responsibilities.

Develop and manage external financial relationships between clients and the IRS.
Manage the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
Establish and maintain effective communications and cohesive working relationships with company associates, telephone and walk-in customers, and site visitors.
Dust offices and clean windows and doors.
Update information in CATT database, as well as make appointments for therapists and psychiatrists in Sharepoint.
Create electronic filing system to alleviate paper copies and recruit fellow co-workers to get on board with SharePoint.

Scheduling assistant vs administrative office assistant skills

Common scheduling assistant skills

Patients, 25%
Patient Care, 7%
Appointment Scheduling, 7%
Phone Calls, 6%
Data Entry, 5%
Medical Terminology, 4%

Common administrative office assistant skills

Customer Service, 14%
Data Entry, 13%
Phone Calls, 7%
Payroll, 5%
PowerPoint, 4%
Database Management, 4%

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Office and Administrative Industry
Scheduling Assistant
Scheduling Assistant vs Administrative Office Assistant

Updated January 8, 2025

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