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Senior executive secretary vs department administrator

The differences between senior executive secretaries and department administrators can be seen in a few details. Each job has different responsibilities and duties. While it typically takes 2-4 years to become a senior executive secretary, becoming a department administrator takes usually requires 1-2 years. Additionally, a department administrator has an average salary of $49,768, which is higher than the $48,500 average annual salary of a senior executive secretary.

The top three skills for a senior executive secretary include routine correspondence, office equipment and reservations. The most important skills for a department administrator are patient care, patients, and financial reports.

Senior executive secretary vs department administrator overview

Senior Executive SecretaryDepartment Administrator
Yearly salary$48,500$49,768
Hourly rate$23.32$23.93
Growth rate-8%5%
Number of jobs71,94984,441
Job satisfaction--
Most common degreeBachelor's Degree, 46%Bachelor's Degree, 54%
Average age4943
Years of experience42

What does a senior executive secretary do?

A senior executive secretary's main jobs are to schedule meetings, organize daily tasks, and receive phone calls. They must have excellent time management skills.

What does a department administrator do?

Department administrators are professionals who are responsible for performing administrative and clerical tasks for a specific department within an organization. These administrators are required to prepare financial statements for clients while evaluating revisions through feedback with stakeholders. They must work with the human resources department to recruit and identify workers for retraining and skill upgrades. Department administrators must also develop and streamline departmental policies and processes so that they can ensure efficiency, productivity, and accountability.

Senior executive secretary vs department administrator salary

Senior executive secretaries and department administrators have different pay scales, as shown below.

Senior Executive SecretaryDepartment Administrator
Average salary$48,500$49,768
Salary rangeBetween $33,000 And $70,000Between $34,000 And $72,000
Highest paying City-South San Francisco, CA
Highest paying state-Alaska
Best paying company-MacArthur Foundation
Best paying industry-Energy

Differences between senior executive secretary and department administrator education

There are a few differences between a senior executive secretary and a department administrator in terms of educational background:

Senior Executive SecretaryDepartment Administrator
Most common degreeBachelor's Degree, 46%Bachelor's Degree, 54%
Most common majorBusinessBusiness
Most common collegeWestern Carolina UniversityCalifornia State University - Bakersfield

Senior executive secretary vs department administrator demographics

Here are the differences between senior executive secretaries' and department administrators' demographics:

Senior Executive SecretaryDepartment Administrator
Average age4943
Gender ratioMale, 6.9% Female, 93.1%Male, 30.3% Female, 69.7%
Race ratioBlack or African American, 7.6% Unknown, 4.8% Hispanic or Latino, 11.2% Asian, 5.0% White, 71.0% American Indian and Alaska Native, 0.4%Black or African American, 8.8% Unknown, 5.1% Hispanic or Latino, 12.5% Asian, 8.8% White, 64.5% American Indian and Alaska Native, 0.3%
LGBT Percentage10%9%

Differences between senior executive secretary and department administrator duties and responsibilities

Senior executive secretary example responsibilities.

  • Manage high volume of requests and correspondence from executives and colleagues, pharmaceutical representatives, patients and outside physicians.
  • Complete payroll and benefit enrollment forms upon hire, termination and open enrollment.
  • Perform administrative payroll functions by updating and maintaining time and attendance records of staff through a timekeeping system.
  • Prepare PowerPoint presentations for either internal or external high- level meetings.
  • Manage high volume of requests and correspondence from executives and colleagues, pharmaceutical representatives, patients and outside physicians.
  • Analyze and oversee operations for customize itineraries and VIP tours.

Department administrator example responsibilities.

  • Manage calendars, correspondence, logs, reports and maintain documentation in Prolog.
  • Lead implementation of local area network and upgrade of scheduling, billing and A/R software.
  • Manage patient records ensuring confidentiality and compliance with all HIPAA regulations.
  • Initiate and manage the implementation of facilities management oversight of external properties.
  • Direct Medicaid health plan management division activities (manage care program operations, quality improvement, and contract administration).
  • Verify vendor quotes and resolve invoice discrepancies.
    • Show more

Senior executive secretary vs department administrator skills

Common senior executive secretary skills
  • Routine Correspondence, 17%
  • Office Equipment, 9%
  • Reservations, 9%
  • Expense Reports, 7%
  • Financial Reports, 6%
  • Telephone Calls, 5%
Common department administrator skills
  • Patient Care, 10%
  • Patients, 10%
  • Financial Reports, 7%
  • Human Resources, 6%
  • Payroll, 6%
  • Departmental Policies, 5%

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Updated January 8, 2025

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