Senior executive secretary vs office secretary

The differences between senior executive secretaries and office secretaries can be seen in a few details. Each job has different responsibilities and duties. While it typically takes 2-4 years to become a senior executive secretary, becoming an office secretary takes usually requires 1-2 years. Additionally, a senior executive secretary has an average salary of $48,500, which is higher than the $33,118 average annual salary of an office secretary.

The top three skills for a senior executive secretary include routine correspondence, office equipment and reservations. The most important skills for an office secretary are data entry, phone calls, and telephone calls.

Senior executive secretary vs office secretary overview

	Senior Executive Secretary	Office Secretary
Yearly salary	$48,500	$33,118
Hourly rate	$23.32	$15.92
Growth rate	-8%	-8%
Number of jobs	71,949	87,771
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 46%	Bachelor's Degree, 42%
Average age	49	50
Years of experience	4	2

What does a senior executive secretary do?

A senior executive secretary's main jobs are to schedule meetings, organize daily tasks, and receive phone calls. They must have excellent time management skills.

What does an office secretary do?

An office secretary is responsible for performing administrative and clerical duties to ensure the smooth flow of operations and prevent delays with project deliverables. Office secretaries also welcome guests, respond to their inquiries and concerns, and direct them to the appropriate department or personnel for their appointments. They schedule meetings, sort documents, handle incoming and outgoing mail, as well as manage inventories for the adequacy of office supplies. An office secretary must have excellent time-management and multitasking skills to conduct tasks within a strict deadline and minimal supervision.

Senior executive secretary vs office secretary salary

Senior executive secretaries and office secretaries have different pay scales, as shown below.

	Senior Executive Secretary	Office Secretary
Average salary	$48,500	$33,118
Salary range	Between $33,000 And $70,000	Between $25,000 And $42,000
Highest paying City	-	Santa Rosa, CA
Highest paying state	-	Hawaii
Best paying company	-	Guidehouse
Best paying industry	-	Telecommunication

Differences between senior executive secretary and office secretary education

There are a few differences between a senior executive secretary and an office secretary in terms of educational background:

	Senior Executive Secretary	Office Secretary
Most common degree	Bachelor's Degree, 46%	Bachelor's Degree, 42%
Most common major	Business	Business
Most common college	Western Carolina University	University of Pennsylvania

Senior executive secretary vs office secretary demographics

Here are the differences between senior executive secretaries' and office secretaries' demographics:

	Senior Executive Secretary	Office Secretary
Average age	49	50
Gender ratio	Male, 6.9% Female, 93.1%	Male, 14.7% Female, 85.3%
Race ratio	Black or African American, 7.6% Unknown, 4.8% Hispanic or Latino, 11.2% Asian, 5.0% White, 71.0% American Indian and Alaska Native, 0.4%	Black or African American, 9.2% Unknown, 3.9% Hispanic or Latino, 16.1% Asian, 3.8% White, 66.2% American Indian and Alaska Native, 0.7%
LGBT Percentage	10%	6%

Differences between senior executive secretary and office secretary duties and responsibilities

Senior executive secretary example responsibilities.

Manage high volume of requests and correspondence from executives and colleagues, pharmaceutical representatives, patients and outside physicians.
Complete payroll and benefit enrollment forms upon hire, termination and open enrollment.
Perform administrative payroll functions by updating and maintaining time and attendance records of staff through a timekeeping system.
Prepare PowerPoint presentations for either internal or external high- level meetings.
Manage high volume of requests and correspondence from executives and colleagues, pharmaceutical representatives, patients and outside physicians.
Analyze and oversee operations for customize itineraries and VIP tours.

Office secretary example responsibilities.

Lead DoD team that assist Pakistan in gaining military capabilities to conduct counter-terrorism operations against the Taliban.
Research and keep updated on Medicare and Medicaid benefits, qualification requirements, and the legal and financial effects of options.
Determine client eligibility for Medicaid transportation.
Process and submit payroll information and invoices.
Maintain departmental inventory, purchasing/travel paperwork, and process payroll.
Answer customer phone calls-Record daily business transactions-Manage QuickBooks and bank accounts-Enter parts invoices and take inventory

Senior executive secretary vs office secretary skills

Common senior executive secretary skills

Routine Correspondence, 17%
Office Equipment, 9%
Reservations, 9%
Expense Reports, 7%
Financial Reports, 6%
Telephone Calls, 5%

Common office secretary skills

Data Entry, 12%
Phone Calls, 11%
Telephone Calls, 8%
Scheduling Appointments, 7%
Office Procedures, 7%
Payroll, 6%

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Office and Administrative Industry
Senior Executive Secretary
Senior Executive Secretary vs Office Secretary

Updated January 8, 2025

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