Administrative assistant jobs in Aguadilla, PR - 62 jobs

Company OcyonBio is a partnership development and manufacturing organization focused on advancing gene and cell therapies. OcyonBio provides dedicated autonomous manufacturing capacity with interconnected infrastructure and systems to support phased appropriate development for early development, pre-clinical, clinical, and commercial start. We behave more like a cGMP incubator space with all regulatory, systems capabilities, and resources to enable CMC data to support regulatory applications. Manufacturing and development spaces are designed to be autonomous while being interconnected to systems required to support clinical and commercial requirements. We strive to create a space free of both explicit and implicit discrimination and harassment where everyone feels safe, heard, and valued. The character of our employees is as important as their talent, and we're proud of the team and environment we're assembling as we grow. Place of Performance: CII George Sanders, Aguadilla Pueblo, Aguadilla P.R. 00603. The Executive Administrative Assistant Responsible for managing the CEO's administrative and organizational activities during a maternity leave coverage period. This role is critical to ensuring seamless executive operations, maintaining effective communication, documentation, and coordination across internal and external stakeholders. The ideal candidate will demonstrate discretion, professionalism, and strong organizational skills to manage multiple priorities efficiently. Responsibilities • Assist the CEO with confidential document drafting, review, and filing. • Coordinate travel arrangements including flights, accommodations, and logistics. • Organize and manage the CEO's calendar, meetings, and appointments. • Arrange corporate lunches, catering, and other hospitality logistics. • Maintain office supplies and perform food and beverage inventory management. • Make the planning and coordination of corporate events and team activities. • Prepare and track administrative documentation, reports, and expense records. • Liaise with vendors and service providers for administrative needs. • Draft correspondence, memos, and executive summaries for internal or external distribution. • Assist in preparing PowerPoint presentations or reports for internal meetings or client engagements. • Monitor project deliverables and assist in tracking deadlines and action items for the CEO. • Handle expense reports and assist with budget tracking related to executive activities. • Coordinate onboarding or logistical support for consultants, vendors, or visitors. • Maintain accurate filing systems (digital and physical) for confidential company records. • Perform other related administrative duties as assigned. Qualifications • Associate or Bachelor's degree preferred in Business Administration or a related field. • Proven experience in administrative support, executive assistance, or project coordination roles. • Strong organizational skills with the ability to multitask and prioritize effectively. • High attention to detail, discretion, and professionalism in handling confidential information. • Excellent written and verbal communication skills in English and Spanish. • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). • Experience with calendar management tools, document management systems, and travel coordination. • Ability to work independently and collaboratively in a fast-paced environment. • Strong interpersonal skills and customer service orientation. • Proactive, adaptable, and capable of managing changing priorities with minimal supervision • Fully bilingual (English and Spanish) is R equired. Technical Skills • Proficiency in Microsoft 365 Suite (Outlook, Word, Excel, PowerPoint, Teams). • Experience with SharePoint, OneDrive, and other document management tools. • Familiarity with travel and expenses • Strong digital communication and scheduling capabilities. Working Conditions OFFICE POSITION - While performing the duties of this job, the employee is required to: • Sit or stand for extended periods; talk, hear, and use hands and fingers to operate a computer, telephone, and other office equipment. • Possess specific vision abilities required by this job, including close vision for computer work and reading documents. • Occasionally lift and/or move up to 10 pounds. • Work in a moderate noise environment (e.g., standard business office with computers, phones, and printers). • Maintain focus and productivity in a fast-paced environment with frequent interactions and shifting priorities. • Perform sedentary work involving sitting most of the time. Sedentary work entails exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. • This role is On-site and based in Aguadilla, Puerto Rico. We Are an Equal Opportunity Employer OcyonBio provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. If you want to challenge yourself, accelerate your career, and give new hope to patients, there is no better place than here with our Cell Therapy team. Full of incredible and dedicated team members, those working on CAR-T and other forms of Cell Therapy are transforming patients' lives through science. From studying individualized cell lines to making brand new discoveries, this bold and personal discipline allows you to grow your career while making a lasting impact on the field of medicine. Join us today. To learn more about us, please visit our website: ********************

Job Code **5492** \# of Openings **1** Apply Now (**************************************************** Requisition?org=GATEWAYVENT&cws=55&rid=5492) **Job Brief** Bennett Aerospace, Inc. has an opening for a highly motivated Data Analyst IV in Cincinatti, Ohio (3146) Bennett Aerospace Inc, a subsidiary of Three Saints Bay, LLC and a Federal Government Contractor industry leader, has an opening for a highly motivated Law Enforcement Administrative Assistant position located in Ponce, Puerto Rico. The successful candidate will use his/her knowledge of applying analytic methodologies and principles to address program needs while maintaining program confidentiality. The Law Enforcement Administrative Assistant will perform a wide range of administrative, office and professional support activities, customer support services, data entry, research and analysis, and support to customer managers to facilitate the efficient operation of the organization. The Law Enforcement Administrative Assistant will perform other duties as assigned by the management team. Regular, predictable attendance is essential for satisfactory performance as is the ability to work with minimal direction and within a team environment. **Position Responsibilities:** + Works independently. + Identifies potential problems and solutions through data analysis, reduction, and entry. + Provides technical and administrative guidance to group supervisors and program managers. + Serves as a technical advisor on complex problems to other staff members. + Stimulates others through ideas and information. + Receive and direct visitors and clients, Answer, screen and transfer inbound phone calls. + Open, sort and distribute incoming correspondence; coordinate outgoing mail and packages to be picked up. + Maintain office supply inventories, maintain hard copy and electronic filing system, scan documents into digital case files. + Maintain monthly motor vehicle files, maintain attendance reports; leave records, trip records and logs. Correct any discrepancies found in reports; Prepare and modify documents including correspondence, reports, drafts, memos, cables, and emails. + Maintain hard copy and electronic filing system, including motor vehicle reports, attendance reports, trip records, logs, etc. Correct any discrepancies found in reports. + Perform routine audits of databases and files; Maintain database records by ensuring information is up to date and accurate; prepare and maintain physical files. + Review reports, analyze and verify information. Verify files and tracking systems; perform data entry and reconcile any inconsistencies that may appear in databases. + Assist personnel with timely and accurate submission of required reports; Supports investigations and projects by researching and consolidating information from various data sources/systems. + Develop spreadsheets, tracks databases, reports, and presentations, ensuring information is accurate. + Perform a range of general administrative activities, as well as facilities/space management, customer support services, resource distribution, acquisition support, and human resources support. + Performs a range of general administrative support activities. + Identifies potential problems and solutions through data analysis, reduction, and entry. + Develop spreadsheets, tracks databases, reports, and presentations, ensuring information is accurate. + Supports projects by researching and consolidating information from various data sources/systems. + Provides technical guidance to other staff members. + Performs other duties as assigned. **Position Requirements:** - Minimum of a bachelor's degree or equivalent. - Minimum of 3-4 years of experience as an analyst in related discipline. - Experience in law enforcement discipline is preferred. **Skills:** + Experience with Microsoft Teams, SharePoint management, and learning new computer software programs. + Must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook). + Possess knowledge of analytic methodologies and principles to address program needs, sustainment and conclusion. + Possess strong communication, organizational, and attention to detail skills. + Position requires strong analytical, interpersonal, oral and written communication skills, and the ability to solve complex problems and work in a team environment. **Security Requirements:** Security Clearance Level: Public Trust + Background Check + Applicant selected will be subject to a government background investigation and must meet eligibility and suitability requirements for the background clearance. + Must be a US Citizen with the ability to obtain a US Government security clearance. + Successfully Pass of Bennett Aerospace Background Investigation, Drug Screening, and Credit Check **Apply online at:** ***************************************************** Requisition?org=GATEWAYVENT&cws=55&rid=5492** **This position is in Ponce, Puerto Rico.** **The salary range for this position is $45,000 - $48,000** VEVRAA Federal Contractor Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international. We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.

is virtual/remote\*\*\*_ This is your chance to be on our Development team who play a large part in driving Hilton's growth strategy through the addition of new hotels to our ever\-growing portfolio\! As an Administrative Assistant for Development, reporting to the Senior Analyst Development, you will provide Development Operations support to the team\. This includes assembling and circulating documentation for Senior Leadership reports and meetings and coordinating the Key Money payment process\. **HOW WE WILL SUPPORT YOU** Hilton is proud to support the mental and physical wellbeing of all Team Members so they can Thrive personally and professionally in a diverse and inclusive environment, thanks to programs and benefits such as: + Go Hilton travel program: 110 nights of discounted travel with room rates as low as $40/night + Hilton Shares: Our employee stock purchase program \(ESPP\) \- you can purchase Hilton shares at a 15 percent discount + Paid parental leave for eligible Team Members, including partners and adoptive parents + Mental health resources including free counseling through our Employee Assistance Program + Paid Time Off \(PTO\) + Learn more about the rest of our benefits At Hilton, we believe every Team Member is a leader\. We are committed to offering leadership development opportunities and programs through every step of a Team Member's career journey and at every level, both in our hotels and across corporate\. \*\*Available benefits may vary depending upon terms and conditions of employment and are subject to the terms and conditions of the plans\. **HOW YOU WILL MAKE AN IMPACT** Your role is important and below are some of the fundamental job duties that make your work unique\. **What your day\-to\-day will be like:** + Manage Investment Committee \(IC\) agenda items, coordinating report submissions and approvals across regional teams\. + Proofread IC documents for final submission, ensuring SVP approvals and delivery\. + Prepare and maintain reports summarizing approved deals and Key Money requests, including financial metrics and forecasting data\. + Support the Key Money payment process, including preparing EFT packets detailing payment request and supporting documentation\. + Perform other diverse assignments and ad hoc tasks\. **How you will collaborate with others:** + Be the liaison between Development and departments related to preparing documentation for the IC meeting and the Key Money Payment process\. **What projects** **you will take ownership of:** + Complete all daily operational responsibilities related to the IC and Key Money payment process smoothly\. **WHY YOU'LL BE A GREAT FIT** **You have these minimum qualifications:** + Two \(2\) years administrative experience + Demonstrated advanced skills in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook **It would be useful if you have:** + Excellent organizational skills + Excellent written and verbal communications skills + Excels at multitasking and experience in handling confidential materials with discretion + Experience interpreting and applying Financial/Mathematical data **WHAT IT IS LIKE WORKING FOR HILTON** Hilton, the \#1 World's Best Workplace, is a leading global hospitality company with a diverse portfolio of world\-class brands \. Dedicated to filling the earth with the light and warmth of hospitality, we have welcomed more than 3 billion guests in our more\-than 100\-year history\. Hilton is proud to have an award\-winning workplace culture and we are consistently named among one of the World's Best Workplaces\. Check out the Hilton Careers blog and Instagram to learn more about what it's like to be on Team Hilton\! We provide reasonable accommodations to qualified persons with disabilities to perform the essential functions of the position and provide other benefits and privileges of employment in accordance with applicable law\. Please contact us if you require an accommodation during the application process\. Hilton offers its eligible team members a comprehensive benefits package including medical and prescription drug coverage, dental coverage, vision coverage, life insurance, short\-and long\-term disability insurance, access to our employee stock purchase plan \(ESPP\) where you can purchase Hilton shares at a 15 percent discount, a 401\(k\) savings plan, 20 days of paid time off accruing over your first year of employment and increasing up to 25 days after completing one year of full employment, up to 12 weeks of paid leave for birth parents and 4 weeks for non\-birth parents, 10 paid holidays and 2 floating holidays throughout the year, up to 5 bereavement days, flexible spending accounts, a health savings account, an employee assistance program, access to a care coordination program \("Wellthy"\), a legal services program, an educational assistance program, adoption assistance, a backup childcare program, pre\-tax commuter benefit and our travel discount\. The annual salary range for this role is $27 \- $30 hourly and is determined based on applicable and specialized experience and location\.\#LI\-REMOTE **Job:** _Architecture, Design, and Development_ **Title:** _Administrative Assistant, Development_ **Location:** _null_ **Requisition ID:** _COR015K7_ **EOE/AA/Disabled/Veterans**

Job Description Department Administration Location 342 San Luis St., Suite 304, San Juan, PR 00920 Position Administrative Assistant Reports to María Miranda De Jesús Title HR & Finance Director Position type: Full time Part time Contract In house Shift hours: 40 weekly Operating: Monday to Friday: 8:00 am to 5:00 pm Extent No extent General purpose The Administrative Assistant is responsible for providing high-level administrative support to the organization and its Human Resources, Finance and Operations departments. He will collaborate as the main intermediary to channel any request from a visitor, client, employee and manager of the company. It includes providing support to assist with daily office needs and managing the general administrative activities of our company. Contribution in the improvement of processes, the structure of the company and the final results of the organization, by improving the quality of service and customer satisfaction, reducing costs, and modernizing work processes. RESPONSIBILITIES AND COMPETENCES - Collaborates with the coordination and planning of internal and external meetings * Logistics to organize meeting place, food services, equipment, etc. - Manage confidential files and documents - Coordination and administration of trips, flight reservations and lodging - Maintenance of company contacts database - Carrying out and coordinating inventory of purchases, office supplies and equipment, cafeteria service, first aid kit or others as required - Channel phone box, answer and transfer calls - Manage conference availability and use - Write and distribute emails, correspondence notes, letters, faxes and forms - Distribute received correspondence - Realization of virtual calendars of meetings and reminder events - Coordinate the internal and external messaging of the company - Attend visits - Supervise Maintenance personnel and fulfillment of tasks - Creation and drafting of documents - Any other task designated by your supervisor or immediate manager, not limited to the aforementioned WORK EXPERIENCE REQUIREMENTS - Minimum of 1 to 2 years of experience in Reception or Administrative Assistant - Knowledge of office management systems and procedures - Practical knowledge of office equipment, such as printers, laminating machine, binding process, among others - Time management, punctuality, and sense of urgency - Analytical, methodical, and numerical ability - Highly attentive to detail, organized, honest, ethical and responsible - Mastery of Microsoft Office programs - Trained to work under pressure and able to respond to high volume of work - Ability to work in a team - Good verbal and written communication, interpersonal and problem solving - Experience in planning, coordinating and managing activities - Demonstrated ability to manage time and prioritize tasks to meet stipulated deadlines - Ability to reserve confidentiality regarding business and company affairs - Attention to detail and ability to solve problems - Results oriented - Possess high professionalism and ability to deal with clients and colleagues Academic requirements - University studies in Business Administration DEMANDS - I work mostly seated for approximately 7 to 8 hours to be able to successfully fulfill essential functions - Number of people directly supervised 2 maintenance people - Exposed to use of computerized equipment at all times to perform its functions - Vision, speaking and listening are required to perform their functions and capable of being understood - Be available to work overtime in cases of operational need that may be required - Travel requirement if necessary, to the Dominican Republic facilities APPROVED by Maria Miranda De Jesús Title HR & Finance Director Employee sing Date Affirmative Action Plan Statement / Equal Employment Opportunity Insight Communications, Corp. offers equal employment opportunity to all employees and job applicants and prohibits discrimination and harassment of any kind without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, firing, retirement, transfer, absence, compensation, and training. Insight Communications, Corp. 342 San Luis St., Suite 304, San Juan, PR 00920 Tels. ************, ************, ************ Fax. ************ Monday to Friday from 8:00 am to 5:00 pm 40 hours weekly 80 hours biweekly

Our Company Explore how you can contribute at AmeriLife. For over 50 years, AmeriLife has been a leader in the development, marketing and distribution of annuity, life and health insurance solutions for those planning for and living in retirement. Associates get satisfaction from knowing they provide agents, marketers and carrier partners the support needed to succeed in a rapidly evolving industry. Job Summary Provides administrative support to office. This person will be professional, polite, and attentive, while also being accurate. This person will always be prepared and responsive, willing to meet each challenge directly. This person should be comfortable with computers, general office tasks, and excel at both verbal and written communication. Job Description ESSENTIAL DUTIES AND RESPONSIBILITIES: Answers and screens telephone calls in a professional and timely manner; takes accurate messages; meets and greets visitors in a courteous and professional manner Reviews and responds to daily internal/external mail; sends and receives faxes Composes, types, and distributes professional correspondence and memoranda, E-mails and faxes Coordinates calendar and schedules appointments Coordinates meetings, including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing facilities Demonstrates a high level of professionalism in dealing with confidential and sensitive issues Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing Track, monitor and update agents' activity, leads, appointments and sales including recording sales activity and data on agency boards. Act as intermediary for the Sales Manager regarding client and agent calls and questions (i.e. screen, address and forward as needed depending on the issue) Performs other duties and special projects as assigned by supervisor Assist in recruiting activity including sourcing candidates, scheduling interview appointments and onboarding new agents. QUALIFICATIONS: High School Diploma, three to five years related experience, or equivalent combination of education and experience Excellent verbal and written communication skills Excellent Excel Skills, Typing and other Microsoft Office Products Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm. Acute attention to detail Ability to work on complex projects with general direction and minimal guidance Ability to deal effectively with a diversity of individuals at all organizational levels Creative, flexible, and innovative team player Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow. What AmeriLife Offers A comprehensive benefits package that includes PTO, medical, dental, vision, retirement savings, disability insurance, and life insurance. Equal Employment Opportunity Statement We are an Equal Opportunity Employer and value diversity at all levels of the organization. All employment decisions are made without regard to race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender identity or expression, age, national origin, ancestry, disability, genetic information, marital status, veteran or military status, or any other protected characteristic under applicable federal, state, or local law. We are committed to providing an inclusive, equitable, and respectful workplace where all employees can thrive. Americans with Disabilities Act (ADA) Statement We are committed to full compliance with the Americans with Disabilities Act (ADA) and all applicable state and local disability laws. Reasonable accommodations are available to qualified applicants and employees with disabilities throughout the application and employment process. Requests for accommodation will be handled confidentially. If you require assistance or accommodation during the application process, please contact us at ****************. Pay Transparency Statement We are committed to pay transparency and equity, in accordance with applicable federal, state, and local laws. Compensation for this role will be determined based on skills, qualifications, experience, and market factors. Where required by law, the pay range for this position will be disclosed in the job posting or provided upon request. Additional compensation information, such as benefits, bonuses, and commissions, will be provided as required by law. We do not discriminate or retaliate against employees or applicants for inquiring about, discussing, or disclosing their pay or the pay of another employee or applicant, as protected under applicable law. Pay ranges are available upon request. Background Screening Statement Employment offers are contingent upon the successful completion of a background screening, which may include employment verification, education verification, criminal history check, and other job-related inquiries, as permitted by law. All screenings are conducted in accordance with applicable federal, state, and local laws, and information collected will be kept confidential. If any adverse decision is made based on the results, applicants will be notified and given an opportunity to respond.

We are seeking a highly organized Administrative Assistant to support a dedicated licensing project within the law firm. This role will work closely with a team member who is assigned full time to the licensing initiative. The Administrative Assistant's sole responsibility will be to assist with tasks related to this licensing project, ensuring accuracy, organization, and timely progress. Key Responsibilities: Provide administrative support for the firm's licensing project Review, read, and interpret licensing-related documents with a high level of accuracy Organize and track project-related materials, deadlines, and documentation Assist with data entry, document preparation, and record maintenance Use AI tools (such as ChatGPT) to support research, drafting, summarization, and process efficiency Work independently on assigned tasks while coordinating closely with the primary project lead Required Qualifications: Highly organized with strong attention to detail Strong reading comprehension skills Ability to work well independently with minimal supervision Comfortable using AI tools such as ChatGPT to assist with administrative and project-related tasks Strong time-management and task-prioritization skills Preferred Skills (Optional): Previous administrative or legal support experience Familiarity with licensing, compliance, or regulatory documentation Proficiency with standard office tools (Microsoft Office, Google Workspace, etc.)

Job Requirements Bachelor's degree in Business Administration or a related field, or equivalent experience. Experience in administrative or executive support roles. Strong bilingual communication skills in English and Spanish (written and verbal). Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook). Excellent organizational skills, time management, and attention to detail. Ability to prioritize multiple tasks, work independently, and meet deadlines. Professional demeanor, discretion, adaptability, and customer-service orientation. Equal Employment Opportunity Employer.

Job DescriptionSummary Provide high-level administrative support to executives by managing schedules, preparing reports, coordinating meetings, and handling communication efficiently. This role requires discretion, attention to detail, and the ability to manage multiple priorities. Key Responsibilities Draft and prepare correspondence, reports, memos, and other documents using Microsoft Office tools. Manage calendars, schedule meetings, and coordinate conference calls. Handle phone calls, emails, and visitors; route communication appropriately. Organize meetings, prepare agendas, take minutes, and distribute them. Maintain filing systems and manage internal records and databases. Conduct research and compile data for presentations and executive reports. Assist with basic bookkeeping and financial tracking. Coordinate office services, including supplies, housekeeping, and vendor relations. Process payroll information and support HR functions when needed. Support social media management and use of Google Apps and QuickBooks (preferred). Location This position is completely on-site at 40 PR-165, Suite 301, Guaynabo, 00966. This position will work shifts from 8:00 a.m. to 5:00 p.m., Monday through Friday. The candidate preferably resides within 45 to 60 minutes of the work location during peak traffic hours. Requirements Education: Bachelor's degree in Office Management, Business Administration, or a related field. Experience: Minimum of 2 years in an administrative support role. Language: Fluent in both Spanish and English (oral, written, and reading comprehension). Technical Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook). Strong knowledge of administrative procedures and office management systems. Experience with QuickBooks, Google Apps, and social media tools (preferred). Soft Skills: Excellent written and verbal communication. High ethical standards, self-motivated, and able to work independently. Attention to detail, strong organizational skills, and problem-solving ability. Service-oriented and professional demeanor. Other Requirements: Must be legally authorized to work in Puerto Rico. Ability to use standard office equipment (computer, printer, etc.). 8 hour shift

Job description: As a Document Controller at CMA Architects & Engineers, you will play a vital role in maintaining our organization's documents and ensuring a smooth workflow in the Environmental department. Your primary responsibilities will include organizing, uploading, and managing critical documents, enabling our team to access and utilize information effectively. Duties/Responsibilities Document Organization: Categorize and maintain physical and digital documents, ensuring they are easily accessible and up to date. Document Upload: Manage the timely and accurate uploading of documents to our database or document management system. Version Control: Monitor document versions, ensuring all team members have access to the most recent and accurate files. Quality Assurance: Review documents for completeness, accuracy, and compliance with company standards. Record Keeping: Maintain detailed records of document transactions, revisions, and approvals. Document Retrieval: Assist team members in locating and retrieving documents when needed. Compliance: Ensure all documents comply with industry standards, regulations, and internal policies. Skills/Qualifications High school diploma or equivalent; additional education in document management or related field is a plus. Fluency in Spanish and English. Proven experience in document control or records management. Proficiency in document management software and tools. Strong attention to detail and organizational skills. Excellent communication skills, both written and verbal. Knowledge of industry standards and compliance requirements. Ability to work both independently and collaboratively in a team. High level of integrity and discretion in handling confidential information. Be able to prepare accurate reports. We offer a professional work environment, competitive salary and benefits package.

Overview: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. The Administrative Assistant will support managers and employees through a variety of tasks related to organization and communication. The candidate must be able to effectively communicate via phone and email, ensuring that all administrative duties are completed accurately and delivered with high quality and in a timely manner. Responsibilities: Answer and direct phone calls in a polite and professional manner. Maintain a filing system for important documents and records. Assist in the preparation of regularly scheduled reports. Develop and maintain a tracking system for office expenses and budgets. Coordinate meetings, appointments, and travel arrangements for managers or supervisors. Create and update spreadsheets and databases with relevant information. Manage and maintain office supplies inventory. Assist in the preparation of presentations and reports as needed. Handle sensitive information in a confidential manner. Provide general administrative support to visitors and guests. Act as the point of contact for internal and external clients. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers. Package Details

Administrative Assistant [Must have Excel, PowerPoint] San Juan, PR 3-6 months This is an Administrative Support position in San Juan, PR that requires being onsite in the office 2-3 days/week. The candidate must be bilingual (English/Spanish). The hiring manager would like to conduct phone interviews this week then in person interviews on Wednesday, so there is a short turnaround time needed. The full job description is below: Administrative Support (Hybrid) This is an exciting hybrid, full-time opportunity to join a fast-paced, engaging team environment with a global technology company. We take an innovative and collaborative approach to supporting our client, working in an agile environment while using emerging technologies. You will be interacting with a dynamic team of people, with opportunities to learn and grow in your career. This is a hybrid role, requiring the candidate to be on-site 2-3 days per week at our office in San Juan, Puerto Rico. Your future duties and responsibilities Responsibilities will include but are not limited to: Facilities POC: • Maintain employee parking passes • Maintain employee and visitor office badges • Receive packages • Coordinate with building manager for any maintenance, inspections, or required drills • Stock office supplies and maintain inventory In office events: • Assist with research, planning, and coordination of team events • Assist with planning and coordination of meetings • Assist with research, planning, and coordination of CSR events Certifications: • Coordinate gathering certifications needed to do business in PR from government agencies PMO activities: • Enter/review team members' expense reports Other: Assist with translation of documents from Spanish to English and English to Spanish Required qualifications to be successful in this role Excellent verbal/written communication and interpersonal skills and must be outgoing and proactive in order to accomplish tasks Experience with Microsoft Office applications (Word, PowerPoint, Excel) Flexibility, ability to multitask and handle a fast-paced work environment Attention to detail Excellent verbal/written skills in both English and Spanish

Job DescriptionSecretary I Cetechs is seeking Secretary I to support The Federal Protective Service Region District 4 Office to provide comprehensive administrative and operational support to various branches within the regional offices. Position will support the Regional Director, Deputy Regional Director, and regional branch offices in fulfilling the FPS mission. Location Branch: District 4 Office Location: 150 Carlos E. Chardon Street San Juan PR 00918 Key Responsibilities Plan and deliver analytical support across facilitation, training, methodology development, business management techniques, and organizational evaluation. Maintain confidentiality and accuracy in data analysis and reporting. Provide recommendations for process improvement based on government and industry's best practices. Prepare, review, and edit correspondence, memorandums, meeting minutes, and other official communications. Collect and compile operational data and prepare reports for management. Track and execute actions using the Correspondence Analyst Task Tracker (CATT) system. Conduct analyses of operational information stored in the Law Enforcement Information Management System (LEIMS). Coordinate with regional CORs, PSOs, and Task Managers to support program operations. Prepare cost estimates, requisitions (G514) in FFMS, and Security Work Authorizations (SWAs). Review vendor timesheets and invoices for accuracy, track contract funding, and manage documentation to prevent service lapses. Assist with contract closeouts, performance monitoring, and training/licensing tracking for PSO staff. Support administrative audits and compile performance monitoring meeting data. Track, compile, and maintain records related to prohibited items, post visits, vehicle operations, incident reports (DHS Form 3155), and supply expenditures. Assist with official travel, payroll reports, and Time & Attendance (WebTA) submissions. Support training and equipment inventory tracking for federal law enforcement staff. Handle reception duties including greeting visitors, verifying credentials, and managing phone calls and mail distribution. Maintain office records and phone contact listings. Provide general administrative assistance to ensure efficient daily operations. Education and Experience Desired Education: Associate degree (Business, Management, or related field preferred) Desired Experience: 2-3 years of relevant administrative or analytical experience Minimum Requirements: High school diploma or technical training with at least 2 years of professional experience Strong analytical and organizational skills. Excellent written and verbal communication. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and database systems. Attention to detail and ability to manage multiple priorities simultaneously. Experience with federal systems such as FFMS, LEIMS, or WebTA is a plus. Powered by JazzHR CVlHgneVN0

Our team members are at the heart of everything we do. At Cencora, we are united in our responsibility to create healthier futures, and every person here is essential to us being able to deliver on that purpose. If you want to make a difference at the center of health, come join our innovative company and help us improve the lives of people and animals everywhere. Apply today! Job Details Summary of Role: An individual contributor with responsibility in our technical functions to advance existing technology or introduce new technology and therapies. Formulates, delivers and/or manages projects assigned and works with other stakeholders to achieve desired results. May act as a mentor to colleagues or may direct the work of other lower level professionals. The majority of time is spent delivering R&D, systems or initiatives related to new technologies or therapies - from design to implementation - while adhering to policies, using specialized knowledge and skills. Responsibilities: Responsibilities may include the following and other duties may be assigned. Leads or leverages cross functional teams to evaluate, develop and manage projects for new product development and ongoing lifecycle management of products, processes and therapies. Oversees and manages the operational aspects of ongoing projects and serves as liaison between project management and planning, project team, and line management. Manages the development and implementation process of a company's products and services involving departmental or cross-functional teams focused on the delivery of new or existing products and processes. Reviews status of projects and budgets; manages schedules and prepares status reports. Monitors the project from initiation through delivery. Assesses project issues and develops resolutions to meet productivity, quality, and client-satisfaction goals and objectives. Develops mechanisms for monitoring project progress and for intervention and problem solving with project managers, line managers, and clients. Gathers requirements, works on requirements planning, requirements elicitation and requirements management to ensure they meet demands of project's key stakeholders. Communicates with stakeholders, obtains stakeholder engagement to ensure the end products or processes will solve the business problems. Shift: Administrative Location: Villalba, PR Education: Requires broad management knowledge to lead project teams in one department. Typically has mastery level knowledge and skills within a specific technical or professional discipline with broad understanding of other areas within the job function. Requires a Baccalaureate degree. Preferred Qualifications: Influences across functions and businesses while balancing divergent objectives to gain cooperation of other parties Receives assignments in objective oriented terms; has latitude to reinterpret objectives. Project Management and Microsoft Project operational / proficient skills. Years' Experience Required: 5+ years Skills: Organizational Impact: Sets objectives for own job area to meet the objectives of projects and assignments. Contributes to the completion of project milestones. May have some involvement in cross functional assignments. Innovation and Complexity: Problems and issues faced are general, and may require understanding of broader set of issues or other job areas but typically are not complex. Makes adjustments or recommends enhancements in systems and processes to solve problems or improve effectiveness of job area. Communication and Influence: Communicates primarily and frequently with internal contacts. External interactions are less complex or problem solving in nature. Contacts others to share information, status, needs and issues in order to inform, gain input, and support decision-making. Leadership and Talent Management: May provide guidance and assistance to entry level professionals and / or employee in Support Career Stream. This position is for a fixed term contract supporting one of ECHO Consulting Group (a Cencora company) partners on site at their facility. What Cencora offers We provide compensation, benefits, and resources that enable a highly inclusive culture and support our team members' ability to live with purpose every day. In addition to traditional offerings like medical, dental, and vision care, we also provide a comprehensive suite of benefits that focus on the physical, emotional, financial, and social aspects of wellness. This encompasses support for working families, which may include backup dependent care, adoption assistance, infertility coverage, family building support, behavioral health solutions, paid parental leave, and paid caregiver leave. To encourage your personal growth, we also offer a variety of training programs, professional development resources, and opportunities to participate in mentorship programs, employee resource groups, volunteer activities, and much more. For details, visit ************************************** Full time Equal Employment Opportunity Cencora is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, age, disability, veteran status or membership in any other class protected by federal, state or local law. The company's continued success depends on the full and effective utilization of qualified individuals. Therefore, harassment is prohibited and all matters related to recruiting, training, compensation, benefits, promotions and transfers comply with equal opportunity principles and are non-discriminatory. Cencora is committed to providing reasonable accommodations to individuals with disabilities during the employment process which are consistent with legal requirements. If you wish to request an accommodation while seeking employment, please call ************ or email ****************. We will make accommodation determinations on a request-by-request basis. Messages and emails regarding anything other than accommodations requests will not be returned Affiliated CompaniesAffiliated Companies: Echo Consulting Group Inc

Join the Pacsun Community Pacsun is dedicated to delivering an exclusive collection of the most relevant brands and styles to a community of inspired youth. Through partnerships with brands such as adidas, Brandy Melville, Essentials Fear of God, our own brands, and many more. Our Pacsun community believes in and understands the importance of using our voice, platform, and resources to inspire and bring about positive development. Our program PacCares supports and partners with organizations that align with our internal and external initiatives surrounding mental health, diversity, and equality. Join the Pacsun Community. Learn more here: About the Job: The Assistant Store Manager assists the Store Manager in leading a customer focused, top-line sales driven, profitable and productive store location. The Assistant Store Manager must also inspire and motivate others by exhibiting core value behaviors-including a customer focused selling culture, and ensuring the execution of the Store's KPl's. Assistant Managers also must hold store employees accountable to following all policies and procedures. A day in the life, what you'll be doing: · Displays a customer-focused mindset at all times and ensures all team members deliver an engaging, positive and authentic customer experience · Handles customer situations in compliance with policy and procedures, attempts to "solve for yes" and escalates issues as appropriate · Maintains a clean and well organized store, promoting a safe working and shopping environment to maximize the customer experience · Shares feedback from customers with the leadership team to improve the overall customer experience · Performs as the floor supervisor role as needed to cover non-peak periods (breaks etc.) · Delivers an engaging, positive and authentic customer experience with all customers · Displays a customer-focused mindset at all times and ensures all team members deliver an engaging, positive and authentic customer experience · Holds self and others responsible for the accomplishment of all operational tasks · Coaches and provides feedback on Sales Associate's performance · Supports associate engagement by recognizing and rewarding outstanding performance · Provides direction to associates to ensure understanding of company directives and standards · Prioritizes and delegates tasks to meet all operational needs · Supports and executes visual directives and maintains visual standards set by the company · Drives efficiency in all operational store processes · Maintains merchandise flow, filling and presentation standards throughout the store and stockroom · Maintains a clean and well organized stockroom and store, promoting a safe working and shopping environment to maximize the customer experience · Ensures all store associates follow all policies, procedures and all Safety Program practices · Reflects the PacSun brand by demonstrating passion and affinity for product, brands, fashion and trends · Inspires and motivates others by consistently exhibiting core value behaviors · Demonstrates willingness, aptitude, and initiative to learn what is unknown about product, brands, fashion and trends What it takes to Join: · Passion for product, brands, fashion and trends · High School Diploma or equivalent preferred · Effective written, verbal and presentation skills · Strong communications skills · Excellent time management skills · Proficient in math and possesses strong computer skills Developing the Community/ Leadership Qualities: · Operate with the highest level of conduct, integrity, and confidentiality; setting the example for leaders and associates. · Develop and nurture strong cross functional partnerships; driving business results and inspiring a culture of transparency, collaboration, and accountability. · Serve as a Pacsun advocate in the industry and marketplace. · Recruit, identify, develop, and retain talent that delivers performance excellence. · As a manager, serve as a leader of company culture, norms, and conduct. · Ability to balance a strong management presence with a high level of approachability, encouraging and eliciting associate feedback and interaction. Physical Requirements: · The physical demands described here are representative of those that are required by an associate to successfully perform the essential functions of this job. · The associate must frequently lift and/or move up to 20 pounds and occasionally lift and/or move up to 35 pounds. · The associate must frequently sit/stand for long periods of time and climb ladders as needed. · While performing the duties of this job, the associate is regularly required to talk or hear. The associate is frequently required to sit; stand; walk; use hands to finger, handle or feel; as well as reach, twist or squat. · Ability to maneuver around sales floor, stockroom and office areas. · Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus. · Ability to work in open environment with fluctuating temperatures and standard lighting. · Hotel, Airplane, and Car Travel may be required for SM and above roles only. Position Type/Expected Hours of Work: This is a part-time position. Ability to work a range between 20-40 hours per week is required. As a National Retailer, flexibility with work schedule (able to work weekends, nights, peak holiday periods) is required. Other Considerations: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the associate for this job. Duties, responsibilities, and activities may change at any time with or without notice. Reasonable accommodations may be made to qualified individuals with disabilities to enable them to perform the essential functions of the role.

Job Title: Receptionist (Construction Industry) Type: Onsite Schedule: Monday through Friday, 8:00 AM to 5:00 PM Salary: $13- $15 per hour + Benefits About the Company: Our Client is a leader in the construction industry in Puerto Rico and is committed to delivering high-quality projects. We are currently seeking a highly organized and professional Receptionist to join our team and support daily operations. Responsibilities: Greet and welcome visitors with a positive, professional attitude. Answer and direct phone calls in a courteous manner. Manage and distribute incoming and outgoing mail. Maintain the front desk and reception area to ensure a professional image. Assist with administrative tasks, including filing, scheduling, and data entry. Coordinate with different departments to ensure smooth communication. Maintain office supplies inventory and order as needed. Other duties as assigned to support the smooth operation of the office. Position Details: Full-time, hourly position (Monday through Friday, 8:00 AM - 5:00 PM). Hourly rate: $13- $15 per hour. Benefits include: 15 days of accrued vacation annually. 12 days of sick leave. Additional benefits package available upon hire. Requirements: Must be bilingual in English and Spanish (both spoken and written). High school diploma or equivalent; additional qualifications in Office Management or related fields are a plus. Strong communication and organizational skills. Proficiency in Microsoft Office (Word, Excel, Outlook). Ability to handle multiple tasks efficiently and work in a fast-paced environment. Previous experience in a receptionist or administrative role is preferred but not required. Our client is an EEOC Employer and encourages all minority groups to apply. By applying to this job, as part of our typical recruiting process, from time to time, we may contact you regarding positions that we feel are a good fit for you or engage with you during the recruiting process via SMS text message. Message and data rates may apply, depending on your mobile phone service plan. At any time you can get more help by replying HELP to these texts, or you can opt-out completely by replying STOP. Our Terms of Service are available at *******************

Review prospective admissions against approved admission criteria, policies and procedures. Efficient and accurate completion of the admission process of patients and the timely distribution of the paperwork necessary to notify staff of the arrival/transfer of each patient. Greet and search new patients and those transporting them upon arrival and answer questions. Complete paperwork necessary to admit patient to the assigned program and explain forms prior to patient signing, notify clinical lead of patient's arrival and escort the patient and documentation to appropriate location within the facility. Ensure that all required patient information is received, processed and necessary appointments are made with the proper behavioral or medical health personnel. Responsible for clerical duties such as managing paperwork, handling data entry, engaging with insurance companies over claims and answering phones.

Thank you for your interest in the Cabana Butler Assistant position. While we may not be actively filling this specific role right now, we at Wyndham Grand Rio Mar are always eager to connect with talented individuals who share our passion for hospitality. By applying, you'll join our exclusive talent network, ensuring you're among the first to be considered when the right opportunity arises within our team. We believe in building lasting relationships and look forward to learning more about how your skills and aspirations align with our future needs. Together, let's create unforgettable experiences and build a career you'll be proud of. Job Summary The Cabana Butler Assistant supports the Cabana Butler Server in delivering a seamless, luxurious, and personalized guest experience in our premium poolside cabanas. This hands-on role focuses on maintaining the cleanliness, presentation, and readiness of cabana spaces while assisting with food and beverage delivery, guest requests, and overall ambiance. Working closely with the pool, bar, and service teams, the Cabana Butler Assistant plays a crucial part in ensuring every cabana guest feels pampered, welcomed, and cared for throughout their stay. Education & Experience • High School diploma or equivalent preferred. • Previous experience in a similar role in hospitality or food and beverage service preferred. • Strong customer service skills. • Fully bilingual (English and Spanish). • Safety and Food Handling Certification. • Valid Health Certificate (including throat culture results) as required by the Puerto Rico Department of Health. Skills and Competencies • Has the ability to maintain strong attention to detail, ensuring each cabana is properly set with clean towels, menus, stocked amenities, and a visually appealing presentation. • Can deliver courteous and attentive support to Cabana Butler Servers and guests, helping anticipate and fulfill guest needs with professionalism and care. • Has the ability to work collaboratively with bar staff, pool attendants, and fellow team members to ensure smooth and coordinated operations. • Can manage time effectively and multitask between setup, clearing, restocking, and assisting guests during busy or high-volume periods. • Has the ability to communicate clearly, confidently, and professionally with guests and team members to foster a warm and engaging environment. • Can maintain a positive attitude and strong guest service orientation in a dynamic, outdoor luxury resort setting. • Has the ability to proactively identify and address cleanliness, presentation, or service issues in a timely and professional manner. • Can demonstrate reliability, initiative, and flexibility, including working varied schedules, weekends, and holidays as needed. Physical Requirements • Flexible and long hours are sometimes required. • Routinely required to bend, stoop, stand, and walk for extended periods. • Medium work - Exerting up to 50 pounds of force occasionally, and/or 25 pounds of force frequently, and/or 10 pounds of force constantly to lift, carry, push, pull, or otherwise move objects. • Must have the physical stamina and ability to work efficiently in a fast-paced, high-traffic environment.

Our associates celebrate lives. We celebrate our associates. Provides administrative and clerical support to a funeral home, cemetery, crematory or a combination of these facilities. Duties include greeting the public and providing general information on services offered in a polite manner with a goal to meet and exceed customer expectations. JOB RESPONSIBILITIES Prepares death certificates, prayer cards and related documents Completes required permits and or certificates Prepares and processes Veteran's Paperwork Prepares marker monument placement paperwork Ensures required documentation to support requested products and services are accurate and complies with state/federal regulations and company rules Prepares and distributes daily schedules, reports, and documents Receives and processes payments and contracts Coordinates the ordering of memorials and related products and the control of storage inventory for vaults and markers Orders office supplies Oversees the processing of installation orders to grounds and maintenance departments Processes accounts payable transactions Assists with the preparation of obituaries Assists Location Management, Sales, Family Service Counselors and payroll as needed Acts as backup to Receptionist Greets family members and friends Communicates client family's needs promptly and accurately to the appropriate staff member Conveys a sense of concern and empathy with client family members at all times Responds to customer inquiries via telephone, internet and in person Maintains professional and cooperative relationships with county clerk, medical examiner and physicians MINIMUM REQUIREMENTS Education High School or equivalent Experience 1 - 2 years of experience in an office clerical or customer service capacity required Experience working in a customer-focused and fast-paced professional environment required Knowledge, Skills & Abilities Working knowledge of office equipment including computers, calculators, copiers, printers, and fax machines at a level consistent with experience MS Office Suite experience preferred Basic mathematics skills required Good verbal and written communication skills Strong organizational skills and detail oriented High level of compassion and integrity Ability to maintain confidentiality Postal Code: 00729Category (Portal Searching): OperationsJob Location: US-PR - Canovanas

Join the Discovery family, where quality and service are at the heart of everything we do! This role will be located at one of Discovery Land Company's locations: Moncayo Golf & Ocean Club, set outside of San Juan, Puerto Rico. Moncayo Golf & Ocean Club is seeking a Comfort Station Attendant to join the Culinary Department. The Comfort Station Attendant is responsible for contributing a great member and guest experience. The Comfort Station Attendant will be expected to open and close their assigned golf food comfort stations on a daily basis. Duties include keeping assigned outlet stations neat, organized, and stocked with various snacks, candies, and beverages. Additional duties may include simple food preparation, cooking, and serving of golf course outlet menu items. In this role, you will be part of creating the Discovery Land Company experience for our members and fellow employees. Key Responsibilities Keep all outlet stations neat, organized and well stocked. Store outlet food properly and according to food safety guidelines. Put away outlet food and beverage deliveries. Maintain stock levels at the sales office and fitness areas. Take food or beverage orders on course to relay to kitchen when necessary. Track specified food items taken from the kitchen on weekly Outlet Tracking Sheets. Communicate inventory needs when par levels are low. Greet all members formally by using their surname. Perform additional duties as assigned. Qualifications High school diploma or equivalent. Minimum previous experience of three (3) months food service or guest service experience, preferably at a fast paced, high-end restaurant, club, or resort. Knowledge of HACCP & local food safety standards; possesses or can obtain State Food Safety Certificate. Knowledgeable of wines and beverages. Extraordinary attention to detail, quality and service. Additional Requirements Positive attitude, professional demeanor, and exceptional communication and interpersonal skills to deliver service to members, guests, and team members. Must be able to work flexible work hours/schedule including evenings, weekends, and holidays. Long hours may be required due to business demands. Ability to work in a team environment. Ability to stay calm and focused during the busiest of times. Ability to read, write, speak, and understand English; additional languages preferred. Ability to meet the physical demands of the position including, but not limited to, working indoors and outdoors in all weather conditions, standing, walking, and moving for periods of greater than eight (8) hours, and lifting and carrying items sometimes greater than fifty (50) pounds. Flexibility and ability to pivot to new projects and a desire to work in a fast-paced environment. Benefits Competitive Pay or Wage Range (optional based on state/region laws) Medical, Dental, and Vision Benefits (Full-Time Year Round Only) 401k Contribution (Full-Time Year Round Only) Paid Time Off and Paid Holidays (Full-Time Year Round Only) Employee Meals, Referral Incentives, and Recognition Programs Holiday Pay Professional development and upward mobility opportunities Work-Family Culture About Us Discovery Land Company is a U.S.-based real estate developer and operator of private residential club communities and resorts with a world-renowned portfolio of domestic and international properties. The mission of Discovery Land Company is to create one-of-a-kind environments that provide individuals and families the freedom, security, and resources to learn, grow, and play in some of the most beautiful places in the world. For more information about our company, please visit: ******************************* About the Project - Moncayo Golf & Ocean Club Moncayo is a premier destination in Puerto Rico that blends a world-class golf course, luxury hotel, exclusive residences, and unique amenities. Our vision is to create a community where excellence, service, and nature converge. We pride ourselves on offering exceptional experiences to our guests and residents through teamwork, professionalism, and attention to detail. At Moncayo, our employees embody pride, ownership, and accountability every day, ensuring that every guest experience reflects our culture of luxury and well-being.