Administrative assistant jobs in Camden, AR

Executive Personal Assistant to President, Thriving Innovative Educational Non-Profit, Dallas, Texas The President of an innovative and creative educational non-profit is looking for an Executive Personal Assistant to support him and be a “true” right hand collaborator. The EA will serve as the CEO's operational right hand-assisting in scheduling, project management, task management and ensuring that projects, deadlines, and team deliverables stay on track. The ideal candidate is proactive, detail-oriented, technologically savvy, and highly organized, with the ability to anticipate needs, manage competing priorities, and operate independently with discretion, speed, and precision. The ideal candidate also has at least 5 years' experience working alongside a very busy executive and knows how to deal with key donors, internal and external stakeholders as well as public figures with “high touch” diplomacy. About the job: ● Manage the Presidents' complex calendar, prioritizing and understanding shifting priorities, personal and professional. ● Manage travel arrangements with detailed itineraries personal and professional. ● Create and update presentations for meetings. Prioritize emails; craft emails and correspondence on his behalf ● Help prepare President for Board of Directors meetings ● Prepare President for donor meetings including any collateral materials and research; Plan dinners/events. ● Manage information flow with his direct reports Ad hoc projects; personal errands Base Salary, Comprehensive Health Benefits About You: A minimum of 5 years of experience as an Executive Personal Assistant supporting a busy high- level executive Bachelor's Degree Strong interpersonal skills to interface with donors, internal stakeholders, external stakeholders and public figures with “high touch” diplomacy Wants to be a trusted confident to the President and handle confidential information with discretion, handling sensitive issues with integrity Very detail oriented with excellent project management skills Excellent Microsoft Office Suite skills, very tech savvy Excellent written and verbal communication skills A creative thinker who thrives on finding solutions to problems and can handle last minute changes with grace Engaging, warm, energetic and polished who will thrive on taking as much off the President's plate so he can focus on the success of the organization.

We are seeking a highly organized and proactive Executive/Personal Assistant to provide comprehensive support in managing both professional and personal responsibilities. This role involves coordinating work meetings, handling family schedules, overseeing household operations, and assisting with travel arrangements. Key Responsibilities Professional Support: Manage and organize work-related meetings, calls, and appointments. Prepare meeting agendas, reminders, and follow-ups as needed. Coordinate with colleagues and clients to ensure smooth scheduling. Calendar Management: Maintain schedules for children's activities, school events, and extracurricular programs. Coordinate personal appointments, social engagements, and family events. Monitor and review school, sports, and extracurricular communication apps daily to track updates, announcements, and schedule changes, ensuring no important information or event details are missed. Household Coordination: Assist managing household staff Oversee household maintenance, including scheduling repairs and service providers. Event Planning & Logistics: Arrange and confirm details for kids' events, family gatherings, and special occasions. Handle RSVPs, transportation, and related logistics. Travel Management: Plan and book family and personal travel, including flights, accommodations, and itineraries. Coordinate transportation and ensure smooth travel experiences. Administrative Support: Maintain accurate records of appointments and household tasks. Assist with errands, shopping, and vendor communications as needed. Qualifications Proven experience as a Personal Assistant, Executive Assistant, or similar role. Exceptional organizational and time-management skills. Strong communication and interpersonal abilities. Ability to multitask and prioritize effectively in a fast-paced environment. Tech-savvy with proficiency in calendar and scheduling tools. Discretion and confidentiality are essential. Preferred Qualifications Experience managing both professional and personal schedules. Familiarity with household operations, event planning, and travel coordination.

About the Company At Hydradyne, our company culture is friendly, fun with healthy competition and rewards. We are a subsidiary of Applied Industrial Technologies. We are a vibrant, growing organization where you will be an integral part of our team. As a leading industrial distributor, we realize we are only as strong as our dedicated team. Selling a broad range of hydraulics, pneumatics, electromechanical, instrumentation and electrification to all types of customers. About the Role As the Sr. Admin Assistant to our leadership team, you will provide high-level administrative support. This position requires exceptional organizational skills, direction and the ability to manage multiple projects and priorities at once. This role will act as a key liaison, ensuring smooth day-to-day operations while maintaining confidentiality and professionalism and help coordinate, communicate and organize the needs of our leadership team at our Fort Worth, Texas location just south of the DFW Airport. Responsibilities Prepares reports, correspondence, communications, presentations and other documents. Manages special projects for the leadership teams. Manages and maintains executive management calendars, appointments, travel and event arrangements. Effectively manages daily administrative duties. Assist with travel for leadership, sales, service and branch. Manages the completion of expense reports, mileage reports, other reports as requested. Assists with the maintaining of and tracking of the following: Legal documents, contracts, questionnaires, set up forms 100k forms Commission changes Invoices COI and W9 requests Vendor requests Branch Checklists Commission tracking Hydradyne forms file Marketing site management Update and maintain policies & procedures files Baseball team Ticket Management Liaison with internal staff at all levels. Interact with external clients. Assists with monthly anniversary cards. Answers the corporate main lines and departments. Ordering and maintaining breakroom supplies. Greets guests at front entrance. Qualifications A minimum of 5 years administrative experience providing support at a high level Bachelor's degree an advantage Experience in a multi-site, multi-state environment preferred Bi-lingual a plus Required Skills Excellent attention to detail, handles multiple tasks and deadlines easily Able to work with minimum supervision, be a self-starter Must be proficient and in-depth knowledge of relevant software such as Microsoft Office Suite - including, but not limited to: Word, Excel, Outlook, PowerPoint, SharePoint, etc. Must be proficient in Adobe Creative Cloud applications - including, but not limited to: InDesign, Illustrator, Photoshop, etc. Knowledge of standard office administrative practices and procedures Attention to detail and accuracy Time management skills Organizational and planning skills Problem solving skills Judgment and decision-making ability Works well in a team environment Able to handle confidential and maintain confidential information Initiative Emotional maturity Ability to achieve high performance goals and meet deadlines in a fast-paced environment Strong communication and interpersonal/customer service skills Additional information In person no remote work Monday - Friday 8:00am - 5:00pm Pay range and compensation package Base Salary $70,000 with annual bonus potential Medical, Dental, Vision, 401k and matching Equal Opportunity Statement We are committed to diversity and inclusivity.

Company: Jani-King Gulf Coast Job Type: Full-Time | Non-Exempt Hourly Pay: Starting at $17 - $24 per hour, depending on experience Additional Compensation & Benefits: Commission and bonus opportunities, profit sharing, excellent benefits package, and a supportive, team-oriented culture Jani-King Gulf Coast, a recognized leader in the commercial cleaning industry and winner of the 2023 Best Places to Work, is seeking a reliable and detail-oriented Regional Assistant to support our office operations and Franchise Owners. This role is essential to maintaining an organized and welcoming environment and ensuring that daily administrative functions are carried out with accuracy and professionalism. What You'll Do: As a Regional Assistant, you'll play a key role in: Answering incoming calls and greeting visitors with professionalism and courtesy Supporting Franchise Owners and office staff with day-to-day administrative needs Preparing maintenance agreements, reports, and sales proposals Ensuring the office and meeting rooms are clean, organized, and fully equipped Managing office supply and uniform inventory Logging communications and maintaining accurate records in digital platforms Coordinating new hire onboarding, Franchise Day activities, and vehicle documentation Assisting with complaint resolution and internal documentation processes Helping set up and support Franchise Disclosure meetings Upholding Jani-King standards in all communication and documentation What We're Looking For: High school diploma or GED required Prior administrative or customer service experience preferred Strong organizational and time-management skills Excellent written and verbal communication skills Proficiency in Microsoft Outlook, Word, and Excel General ledger understanding is a plus A positive, can-do attitude and team-oriented mindset Apply today to join a company that supports your success and values your contribution. Jani-King Gulf Coast is an Equal Opportunity Employer.

**Please note this is a temporary assignment while an FTE is identified. Should the temporary resource fit the requirements and meets expecations, there is a possibility to be considered for the FTE position, please make sure candidate is eligible to permanently work in the U.S. and also holds a minimum of a high school diploma or GED equivilent** We are seeking a dynamic and highly organized Receptionist / Executive Assistant to serve as the first point of contact for our organization while providing high-level administrative support to senior executives. This dual-role position requires exceptional communication skills, discretion, and the ability to manage multiple priorities, which include: Greet and assist visitors with professionalism and warmth. Generate, maintain and distribute routine reports as directed. Assist in the preparation, proofreading and editing of documents, meeting binders, presentations, and other correspondences for department and executive management. Maintain phone messages, facilitate conference calls, disseminate general information, and provide assistance with applicable questions to callers. Coordinate meetings and prepare conference room for use. Maintain the department filing system, both electronic and paper. Prepare expense reports. Coordinate travel arrangements as needed. Maintain office supply inventory and place orders as needed. Special projects as assigned. NOTE: the highlighted requirements above are the primary tasks they'll be expected to perform Qualifications The successful candidate will meet the following qualifications: High school degree or equivalent is required; associate degree preferred. 3 or more years of experience in an administrative support role is preferred. Proficient with Microsoft Office software skills. Professional attitude and demeanor. Must have excellent written and verbal communication. Maintain confidentiality and discretion. Ability to work independently with minimal supervision. Able to prioritize for self and others, as well as managing internal and external customers. Able to handle diverse workload using strong organization skills to meet deadlines. Flexible and available to assist anyone in the department with needs.

Title : Administrative Assitant Hourly Pay : $35/hr Duration : 6-12 Months NEED : SAP or Concur (expesne management & Reporting) The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Job Summary & Responsibilities: • Provide administrative support to executives across multiple cities in a team-oriented environment; Flexibility to support varying teams and cover where necessary. • Coordinates domestic and international travel arrangements as required, including visa procurement, • Processes heavy volumes of expense reports, sponsorships or related invoices in a timely & compliant manner. • Perform general administrative duties including but not limited to invoice submissions, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested • Handles highly confidential and sensitive client information with utmost discretion. • Act as an integral member of the support team; maintaining a high level of awareness of current priorities and support required Adhere to Compliance regulations and gain the relevant approvals Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies. We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization.

We are looking for Client : Sierra Digital INC Role : Executive Assistant OR Executive Administrative Analyst Houston, TX- Onsite 100% 6001 Savoy Drive, Suite 210 | Houston, Texas- 77036 Full Time Title - Executive and Administrative Analyst is responsible for providing strategic administrative support to senior management. The role includes data analysis, reporting, project coordination, process improvement, scheduling, and ensuring smooth day-to-day executive operations. Detailed Job Description (if you need one) Manage executive calendars, appointments, and meetings Coordinate travel arrangements and prepare itineraries Draft, review, and manage emails, reports, and presentations Act as a point of contact between executives and internal/external stakeholders Organize meetings, prepare agendas, and take accurate minutes Handle confidential and sensitive information with discretion Track deadlines, follow up on action items, and support projects Maintain filing systems (digital and physical) Assist with event planning and special assignments as needed Improves administrative processes for efficiency and accuracy Acts as a liaison between executives and internal teams prepares insights, reports, and presentations for leadership Thanks & Regards Bennedick Sakayaraj Team Lead -US IT Recruitment Email - ****************************** Web - ************************ Sierra Digital, Inc | 6001 Savoy Drive, Suite 210 | Houston, Texas 77036 Click here to view my LinkedIn

Site Administrative Assistant Mid-size electronics manufacturing company Richardson, TX Our client has an exciting opportunity for an Administrative Assistant to join their team in the Richardson, TX office location. In this role, you'll provide high-impact administrative and office coordination support for the site-partnering with leaders and teams across the organization while handling sensitive information with discretion and professionalism. What You'll Do Office & Site Support Deliver outstanding customer service to internal teams, visitors, suppliers, and distributors Greet guests, issue visitor badges, and manage incoming calls Maintain and support site badging processes and help ensure visitor/site safety procedures are followed Keep the office running smoothly-maintain office appearance and order supplies Sort, distribute, and prioritize incoming mail and deliveries Track/log incoming shipments and receiving; prepare and ship outgoing packages Administrative & Executive Support Create and edit presentations, spreadsheets, reports, org charts, flow diagrams, and other materials (PowerPoint/Excel/Visio, etc.) Develop and maintain electronic filing, data, and recordkeeping systems Coordinate schedules and meetings for leaders and team members with a high degree of confidentiality Support off-site meetings in the DFW area (as needed) Serve as a key communication hub-interacting effectively with all levels of the organization Project & Process Coordination Assist with capital improvement and equipment request documentation Obtain vendor quotes/pricing and provide information to stakeholders Support recurring and special projects, including coordinating site activities (e.g., employee activities, recycling program) Coordinate/lead site EHS-related administrative activities as assigned Handle complex issues that may require research, prioritization, and coordination to resolution What You'll Bring Required High School Diploma or equivalent 3-5 years of administrative support experience, including 2+ years supporting leaders in a mid-to-large, matrixed organization Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook); strong comfort with web-based tools Excellent communication skills (written and verbal) and strong attention to detail Proven ability to manage multiple priorities in a fast-paced, team-oriented environment High integrity and ability to handle confidential information with discretion Preferred Proficiency with Visio and Project Prior leadership experience Key Skills for Success Strong organization, time management, and follow-through Proactive, service-minded approach and strong interpersonal skills Ability to navigate ambiguity, prioritize effectively, and handle challenging situations professionally

Long-Term Contract Assignment through 2029 Our client is seeking an Office Assistant who provides administrative support by performing routine clerical and administrative work. Typical duties include answering and directing incoming calls, receiving the public, providing customer assistance, maintaining supplies and equipment, and mail distribution. Job Description: General administrative support for a field office Organize and maintain files, filing system and communications Provide data entry for projects and sort incoming mail Answer phone calls and direct calls Type memos, correspondence, reports and other documents as requested Prepare outgoing mailings and labels, including e-mail and fax Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup Assist with scheduling and setting of client interviews, presentations and other meetings as requested Order and maintain supplies Update the office calendar Performs other administrative duties as assigned Skills Required: 1-year + applicable office/clerical experience Proficient in Microsoft Office Suite Education/Training/Certifications: High School Diploma/GED Required Additional Requirements: This project is expected to last through 3/31/2029. 7 days in office/40 hours per week. *We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. JOB-10045576

A Legacy of Compassion and Impact - Be Part of Something Bigger For over 75 years, we've been a trusted pillar of care and support, beginning as BCFS (Baptist Child and Family Services) and evolving into what is now the First Day Foundation. Compass Connections continues to deliver life-changing services to vulnerable children and families nationwide. We provide comprehensive shelter, residential care, foster care, adoption, and community-based support services. At Compass Connections, we don't just offer jobs - we offer purpose. Join a mission-driven team that empowers communities, transforms lives, and builds brighter futures every day. What You'll Do: The Administrative Assistant at Compass Connections plays a vital role in supporting program operations through clerical, organizational, and compliance-focused responsibilities. This position requires a bilingual professional fluent in English and Spanish, with strong administrative experience and certifications in First Aid, CPR, and Emergency Behavior Intervention. ------------------------------------------------------------------------------------ PLEASE NOTE THE BELOW ARE REQUIRED AND/OR NON-NEGOTIABLE What Are We Looking For? Language Requirements: Must be fluent in English and Spanish. Academic Requirements: Required - High school diploma Certifications: First aid, CPR, and Emergency behavior intervention training provided. Work experience required: Three (3) years of progressive employment experience in a multifaceted clerical/administrative capacity. Key Things to know about the role: Department: Post-Release and Home Studies (PRHS) Pay: $24.64 - Hourly Location: Houston, TX. Employment Type: Full-Time, Permanent. Work Schedule: Monday-Friday, 8:00 AM - 5:00 PM Travel: Will need to commute to the on-site location. Occasional travel for training and/or regional/leadership conferences required. What do you get? Day-One Coverage: Company-paid Health, Dental, and Vision Insurance Optional Add-ons: Voluntary life insurance, short-term disability, spouse/child coverage Time Off: PTO, personal days earned quarterly, vacation, and 12 paid holidays Retirement: 403(B) retirement plan + other perks! Mission-Driven Work: Be part of a team that's committed to dignity, safety, and empowerment! ------------------------------------------------------------------------------------ Critical Action Items & Measurable Deliverables: Meet all federal and state regulatory guidelines and standards that apply to this position. Assist in tracking, screening, and hiring program applicants. Manage some purchasing for the program as directed by the supervisor. Write general correspondence, memos, charts, etc. Proofread copy for spelling/grammar and layout to ensure accuracy and clarity of the final copy. Oversee the maintenance of on-site personnel records in a confidential manner. Maintain billing files and reconcile payments received before forwarding the information to the account department. Organize and attend recruiting events. Assist in the new hire orientation as needed. Coordinate new staff information sharing with information technology, finance, human resources, and other departments as needed. Complete background checks and drug screening for all prospective employees as required by the division. Complete background checks on all staff every 2 years. Participate in workshops, seminars, education programs, and activities that promote professional growth and development. Work evenings, weekends, and holidays as needed or requested by the position supervisor. Implement Compass Connections' safety protocols in case of an emergency. Maintain confidentiality in all areas of the service population and program operations. Maintain Compass Connections' professional and ethical standards of conduct outlined in Compass Connections' employee handbook, including demonstrating respect for agency staff, the service population, and community members, and always complying with the required dress code. Other Responsibilities: Completes administrative and documentation tasks related to staff hires, onboarding, and departures from the agency. Maintain personnel files in compliance with agency policies and procedures and licensing and contract standards. Frequently traverse from one area to another within the administration building. Meet all deadlines required by the program supervisor and federal partners. Compass Connections is committed to following immunization recommendations produced by the U.S. Centers for Disease Control (CDC). As such, our company policy requires that all employees receive an annual Influenza vaccination or obtain an approved exemption as a medical or religious accommodation. This is a condition of employment, and all new hires will be responsible for providing proof.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

🗓️ Contract (Event time) 2 Months 📍 Based in Dallas TX What is HBS? You've probably watched a ⚽ football game at some point in your life. Well, if it was a World Cup match, it's highly likely that it was filmed and produced by the HBS team 🎥 HBS in a few words: Host Broadcast Services, fully owned by Infront Sports & Media, is a specialist host broadcast organization, originally established with the core mandate of producing the television and radio signals for the 2002 and 2006 FIFA World Cups™. Based in Switzerland, with its planning headquarters in Paris, Miami, Zug, and London. The company has evolved since its formation in 1999 and built upon its unique capabilities by attracting expert personnel from the very top levels of the television industry to complement the experienced staff who have honed their skills over previous FIFA World Cups™. Why we open this position? Orientation includes all processes, methodology, documentation and tasks that HBS put in place to enable event-time staff to be fully operational from their first day on site, for a given event. The Orientation Assistant will support the Orientation Manager and the Orientation Coordinator with the on-site delivery of the orientation programme during the FIFA World Cup 2026. The assistant will help ensure that all staff - ~1300 people - at the International Broadcast Centre in Dallas receive the necessary guidance and welcoming information to integrate smoothly into their roles. This position is limited to the event-time period and focuses on operational support on-site. Required qualities are: · Customer service oriented · Sense of responsibility and guidance · Hands-on approacah 🤝 Your responsibilities Event-Time · Support the Orientation Team in implementing the “First day on-site” concept. o Assist in the contribution to the Training Module within CRUISE a HBS data basis implemented for the projects by assigning staff to dedicated welcome journey steps according to their date of arrival, priority groups, department ect. as per guidelines o Support in cross-checking data ensuring smooth delivery on the next day o Help manage attendance lists and distribute materials o Check meeting rooms' allocation and IT equipment needed o Act as first point of contact for interns to be ready and in place for the next day (shifts, assignments etc.) · Support the delivery of Orientation at the IBC o Act as first point of contact for Staff Guides / interns o Support in delivering the Welcome Session o Support in coordinating resources ensuring successful delivery o Final check of meeting rooms' allocation and IT equipment needed o Provide on-site guidance and information to new staff o Help manage attendance lists, distribute materials and track participation 💬 During this process you will meet: Krystle Alfonseca, HR Recruiter

Administrative Assistant needed (Finance and HR) Southlake, Texas Plaza Premium Group *Please note, this is an on-site role 4 days a week in our beautiful Southlake Office* Plaza Premium Group is the global leader in airport lounges and hospitality! With over 25 years of experience, we are redefining travel by creating seamless, world-class airport experiences in over 350 locations worldwide. From award-winning lounges to premium airport services, we take pride in delivering exceptional comfort, convenience, and care to travelers. As a dynamic and fast-growing company, we offer exciting career opportunities, a diverse and inclusive workplace, and the chance to be part of a team that's shaping the future of travel. If you're passionate about hospitality and thrive in a fast-paced, customer-focused environment, we'd love to have you on board! We are looking for an experienced Administrative Assistant to join the PPG Team at the US HQ here in Southlake. While the company has over 25 years in business, we are still new to the US market and quickly growing! Responsibilities Handle Travel Requests and book travel for employees Expense Reports for a couple of Senior Leaders Account Payable duties as required Handle and coordinate active calendars Schedule and confirm meetings Provide ad hoc support around office as needed Qualifications Prior experience as an Administrative Assistant or similar. Strong interpersonal, customer service, and communication skills Experience with Concur desired Proficient in the Microsoft Office Suite.

• Minimum of 2 years of related hospitality or office support experience, preferably in a corporate, hospitality, service-oriented, or customer-centric environment

Administrative Assistant | Waco, TX | $16/hr | Temp-to-Hire A well-established company in the Waco area is looking for a reliable and organized Administrative Assistant to join their team. This is a full-time, temp-to-hire opportunity offering a stable weekday schedule, competitive starting pay, and long-term growth potential. Location: Waco, TX Pay: Starting at $16.00/hour (negotiable based on experience) Schedule: Monday-Friday, 8:00am to 4:30pm Employment Type: Temp-to-Hire Key Responsibilities: Perform general clerical tasks: filing, data entry, and scanning Answer and route phone calls professionally Support day-to-day office operations and assist with paperwork Maintain accurate records and update information using basic computer software What We're Looking For: Basic computer knowledge and familiarity with office programs Strong attention to detail and communication skills Prior office experience or Spanish language skills are a plus (not required) A dependable and organized team player with a willingness to learn This is a great opportunity to step into an administrative role with consistent hours and the chance to grow into a long-term position. Apply now to take the next step in your career.

Richard Milburn Academy (RMA) is seeking a dependable and professional Administrative Secretary to support daily campus operations and serve as a welcoming first point of contact for students, families, staff, and visitors. This role is essential to maintaining an organized, efficient, and student-focused campus environment. Key Responsibilities Serve as the campus front office point of contact, greeting visitors and managing incoming calls professionally Provide administrative support to the Principal and campus staff, including correspondence, reports, and data entry Manage student attendance records, reporting, and follow-up in compliance with campus and district requirements Assist with discipline documentation and parent communications as directed Coordinate and maintain confidential student and staff records Support HR and Central Office processes including onboarding documentation and timecard assistance Order and maintain office supplies and equipment Assist with campus events such as open houses, meetings, audits, and school activities Provide backup support for registrar and counseling functions during high-need periods Qualifications High school diploma required; Associate's degree preferred Bilingual preferred Prior administrative or secretarial experience preferred Proficiency in Microsoft Word, Excel, and Outlook; minimum typing speed of 50 WPM Strong organizational, time management, and multitasking skills Ability to work independently and remain composed in a fast-paced environment Excellent customer service and communication skills (written and verbal) Ability to maintain confidentiality and handle sensitive information appropriately Willingness to attend trainings at RMA campuses or Regional Service Centers as needed A positive attitude and a sense of humor are a plus Why Join RMA? At RMA, we are committed to supporting students through structure, consistency, and strong relationships. Our Administrative Secretaries play a vital role in creating a welcoming and organized campus culture that allows students and staff to thrive.

Sid Potts, Inc. is a private jeweler and diamond & estate broker based in Shreveport, Louisiana. The company was established in 1997 to offer a unique concept in the local fine jewelry business. Sid Potts, Inc. is known for its client-focused approach, casual atmosphere, creative process, and cost savings. The company values professional relationships that have been built throughout the years. Many opportunities to grow into higher level roles in the organization! Role Description This is a full-time ON-SITE ONLY role for an Administrative Assistant to the leadership team, with additional role supporting other departments and team members as assigned. Duties and Responsibilities: • Maintain calendars & schedules both in Outlook and manual calendars, setting and rescheduling meetings as required and making the President aware of any changes to his schedule • Maintain all tasks lists - updated and prioritized daily • Prepare repairs, purchase orders, special orders, and manage and maintain status of all • Maintain client data, files & portfolios • Prepare appraisals • Assist in showroom and around office as needed • Develop and maintain relationships with clients and vendors • Assist with any other general office duties, as required Qualifications Experience administrative assistance is preferred Proficient in Microsoft Office Suite Excellent phone etiquette and communication skills Dedicated and career oriented for this amazing opportunity Strong Work Ethic, dependable, on time and excellent attendance Professional, well-dressed, clean, polite and approachable Flexible with work schedules as required Strong organizational and multitasking abilities Highly reliable, efficient, and detail-oriented Ability to maintain confidentiality and exercise discretion Education/Certification/Screening • High school diploma or equivalent required; associate or bachelor's degree preferred • Background screening required Pay and Benefits • $18-$30/hour starting plus commission/bonus with potential to earn six figures • Healthcare (50% of employee cost paid by employer) • 401k eligible after 90 days with up to 3% of salary match • Accrued sick days - up to 5 per year • Accrued vacation days - up to 10 per year • Continuing Education Reimbursement based upon policy

We are seeking a highly organized and proactive Administrative Assistant to support our dynamic technology team. The ideal candidate will be tech-savvy, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. This role is essential to ensuring smooth daily operations and providing exceptional administrative support to our leadership and team members. Administrative Support Manage and maintain executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones Coordinate travel arrangements including flights, accommodations, ground transportation, and detailed itineraries Prepare, edit, and format documents, presentations, reports, and correspondence Handle incoming calls, emails, and correspondence with professionalism and discretion Manage office supplies inventory and coordinate with vendors for equipment and services Meeting and Event Coordination Organize and coordinate internal and external meetings, including logistics, catering, and technology setup Prepare meeting agendas, materials, and take detailed minutes when required Coordinate company events, team-building activities, and occasional client meetings Manage virtual meeting platforms (Zoom, Microsoft Teams, Google Meet) and troubleshoot technical issues Project and Database Management Assist with special projects and research as needed Maintain and update databases, contact lists, and filing systems (both digital and physical) Track project deadlines and follow up on action items Support onboarding processes for new employees Financial and Administrative Tasks Process expense reports and assist with budget tracking Coordinate with accounting for invoice processing and vendor payments Maintain confidential personnel and company information with discretion Required Qualifications Education and Experience Associate's or Bachelor's degree preferred, or equivalent work experience 2-4 years of administrative assistant experience, preferably in a technology or corporate environment Experience supporting C-level executives is a plus Technical Skills Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace Experience with project management tools (Asana, Monday.com, Trello, or similar) Comfortable learning new software and technology platforms quickly Familiarity with video conferencing platforms and basic troubleshooting Experience with CRM systems (Salesforce, HubSpot) is a plus Core Competencies Exceptional organizational skills with ability to prioritize and multitask effectively Strong written and verbal communication skills High attention to detail and accuracy Ability to maintain confidentiality and exercise discretion Proactive problem-solving approach with minimal supervision Professional demeanor and positive attitude Flexibility to adapt to changing priorities and deadlines Preferred Qualifications Experience in the technology industry or startup environment Knowledge of basic HTML, collaboration tools (Slack, Microsoft Teams), or ticketing systems Event planning or coordination experience Familiarity with vendor management and procurement processes Work Environment Fast-paced technology company environment Hybrid work arrangement available (specific days in office) Occasional overtime or flexibility required for urgent projects or executive travel Collaborative team culture with cross-functional interaction What We Offer Competitive salary commensurate with experience Comprehensive benefits package including health, dental, and vision insurance 401(k) retirement plan with company match Professional development opportunities Flexible work arrangements Modern office environment with latest technology Collaborative and innovative company culture

A global Japanese company in the San Antonio, TX area is currently seeking a Japanese Bilingual Office Assistant/ Translator candidate. This is a full-time (M-F), 'contract position to start' opportunity. Responsibilities of Japanese Bilingual Office Assistant/ Translator: Administrative support of company-employed Japanese expats and their families. Japanese to English translating in the company meeting. Interpretation between Japanese and English speaking workers on zoom, phone, and in person. Translation of documents, emails and other written work from Japanese to English and English to Japanese. Planning and execution of recruitment, retention, evaluation processes with HR managers. Requirements of Japanese Bilingual Office Assistant/ Translator: Business-level fluency in Japanese and English. Strong verbal, written communication and presentation skills Proficient in MS Office Suite (Word, Excel, PowerPoint). While performing the duties of this job you may be required to intermittently sit, stand, walk, lift up to 20 pounds, lift in excess of 20 pounds with a lift assist, climb stairs, use hands to handle or feel parts/equipment, reach with hands and arms, stoop, kneel, crouch, bend at the waist, talk and hear. You may also be required to use close vision, distance vision, color vision, depth perception, and peripheral vision. Activ8 Recruitment & Solutions / Renaissance Resources Inc. has been a trusted leader in North American recruiting for Japanese businesses for over 25 years. We specialize in connecting top talent with companies in the Automotive, Electronics, Food & Beverage, Logistics, Manufacturing, Oil & Gas, Banking & Finance, and Entertainment industries. Our client-focused approach ensures that we understand your unique needs, whether you're a company seeking skilled professionals or a candidate looking for the right career opportunity. By working closely with each individual, we provide tailored solutions that drive success. Direct applicants only. We do not accept any resumes from any third party organizations or other recruiters. We screen ALL Candidates to verify the validity of each applicant's provided information. Upon submitting your resume, we will contact only those candidates that we deem qualified for our client. If we do not contact you, we do not see the fit for the position. If we are unable to reach you in a reasonable timeframe, you will be eliminated from the pool of potential candidates