Administrative assistant jobs in DeKalb, IL

We are seeking a proactive, detail-oriented Administrative Assistant to join a fast-growing real estate firm and play a key role in the day-to-day operations of a dynamic commercial real estate portfolio. This is an excellent opportunity for someone who is not only eager to learn the industry but genuinely excited to build a long-term career within a company that is expanding quickly and values internal growth. The ideal candidate is sharp, organized, and naturally resourceful. Someone who takes initiative, thrives in a fast-paced environment, and enjoys being the person who keeps everything running smoothly behind the scenes. You will be entrusted with responsibilities that directly impact tenant relationships, vendor partnerships, and overall property performance. If you enjoy variety, problem-solving, and being the dependable backbone of a busy team, this role offers the perfect blend of challenge and opportunity. Responsibilities Provide day-to-day support to the Property Manager as needed. Maintain and track Tenant and Vendor Insurance Certificates. Communicate with contractors, vendors, and on-site teams to support ongoing property operations. Assist with Accounts Payable functions, including PayScan, tenant invoicing, and bill-backs. Support monthly and quarterly reporting requirements. Set up new vendors and ensure proper documentation is collected. Conduct occasional on-site property visits within the Chicago metro area. Assist with special projects, certified mail-outs, and other written correspondence. Manage and draft tenant correspondence; communicate with on-site security teams as needed. Support Accounts Receivable, including rent collections and tenant communications. Track and record tenant sales monthly. Maintain organized electronic filing systems and track utilities across properties. Update and manage internal spreadsheets and operational logs. Ideal Experience 2-3 years of relevant experience, with commercial real estate experience required. Experience working in Accounts Receivable or handling payments within a real estate environment. Confident, professional communication style, capable of handling challenging interactions. Ability to work in a reactive, fast-paced environment while maintaining professionalism and composure. Experience with Yardi, PayScan, Commercial Café, and Microsoft Office applications (especially Word and Excel). Strong organizational skills, attention to detail, and the ability to juggle multiple priorities. A desire to learn, grow, and advance within the company. #117938 The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.

About Us: CDO Group is a leading construction management firm dedicated to delivering high-quality projects on time and within budget. We take pride in our innovative approach and commitment to excellence. For more information, visit cdogroup.com. Job Title: Executive / Personal Assistant to the CEO Location: Oak Park, IL (In-House) Company: CDO Group Reports To: Chief Executive Officer (CEO) Employment Type: Full-Time, On-Site Salary Range: $50,000 - $70,000 annually (commensurate with experience) Position Overview: We are seeking a highly organized, proactive, and resourceful Executive / Personal Assistant to support the CEO of CDO Group. This in-house role requires a high level of discretion, professionalism, and the ability to manage a wide range of administrative and personal tasks in a fast-paced environment. Key Responsibilities Executive Support: Manage and maintain the CEO's calendar, including scheduling meetings, appointments, and travel. Prepare and organize materials for meetings, presentations, and reports. Act as a liaison between the CEO and internal/external stakeholders. Handle confidential information with integrity and discretion. Track and follow up on key action items and deadlines. Assist with email management and correspondence. Personal Assistance: Coordinate personal appointments, travel, and errands as needed. Manage household or personal projects and vendors. Support event planning for both professional and personal engagements. Operational Support: Assist with special projects and initiatives led by the CEO. Conduct research and compile data to support decision-making. Help streamline processes and improve organizational efficiency. Qualifications: Proven experience as an executive or personal assistant, preferably supporting C-level executives. Exceptional organizational and time-management skills. Strong written and verbal communication abilities. Tech-savvy with proficiency in Microsoft Office Suite, Google Workspace, and scheduling tools. Ability to work independently and handle multiple priorities. High level of discretion and professionalism. Preferred Qualifications: Experience in the construction or real estate industry. Bachelor's degree in Business Administration or related field. Familiarity with project management tools (e.g., Asana, Trello, Monday.com). Why Join Us? Be part of a dynamic and growing company with a strong mission. Work closely with visionary leadership. Competitive compensation and benefits. Opportunities for growth and development. If you thrive in a role that demands excellence, precision, and creativity, we want to hear from you!

Job Description 6-month contract assignment. Must have face to face customer service exp (no call center), ability to work onsite, can stand, walk and stand 80% of the time, office exp. lifting up to 50lbs, basic computer knowledge. Complete Description: The Office Services Assistant performs a wide variety of stock room support in addition to clerical, administrative, and mailroom duties which includes providing a high level of customer service while consistently managing multiple projects simultaneously and producing an excellent output. Operates office and stock room equipment and refills office and pantry supplies as needed. Principal Duties & Responsibilities (Essential Functions): Process all incoming and outgoing deliveries at the corporate office and Mock Store. Process all incoming and outgoing US Mail, FedEx, UPS, and internal mail. Operate automated mailing and shipping equipment. Receive, organize, and transport deliveries via rolling cart, dolly, flat bed, or pallet jack Stock, organize and maintain office, pantry, and coffee/tea supplies for the Tallgrass facility. Assist with general appearance of office, including weekly maintenance checks and reporting all issues to the Facilities Manager so that repairs can be completed in a timely manner. Assist with conference room set up and clean up, including monitoring the conference room schedule and providing meeting support. Assist with special projects and events as needed and directed by the Facilities Manager. Monitors the Corporate Facilities email regularly, responds to customer/client requests via email and in person in a professional manner. Identifies and responds to associate issues/problems in a timely manner, seeks feedback/follow-up as appropriate. Builds effective business partnerships with the corporate teams. Required Skills: High School Diploma required Minimum of 2 years experience in office services, hospitality, workplace programs, space or floor planning analysis, facilities, and/or site management experience for a large company. Able to work on site 100% of time Proficient with Microsoft Office Comfortable with and embrace new technologies and digital tools, such as apps, databases, financial management, work order management, communications and handheld mobile technologies and applications Physical ability to assist with warehouse operations On a regular basis requires the ability to walk, reach with hands and arms, stand for a minimum of 6-8 hours, and able to lift50 lbs. Highly adaptable and flexible, ability to work independently with little supervision. Excellent communicator, comfortable interacting with all levels of employees, management, and third-party vendors.

: Crown Equipment Corporation, one of the world's largest lift truck manufacturers, offers local support on a global scale with more than 15 manufacturing facilities worldwide and more than 500 retail locations in over 80 countries. Our global sales and service network provides our customers with a local resource for a wide variety of quality material handling equipment, fleet management solutions, warehouse products and support services to meet their needs anytime, anywhere. Job Posting External Job Duties Assist managers with hiring process by reviewing applications, scheduling interviews, processing pre-employment paperwork, administering pre-employment testing, scheduling pre-employment screenings, dispositioning applications, and preparing for new hires first day. Complete activities with new hire such as ensuring new hire orientation is completed and completing the I-9. Provide back-up support to local branch HR contact including payroll processing. Entering maintenance agreements into business system Assist with uniform ordering, van fleet management, I-pass, and plates. Support management with day-to-day activities. Prepare and maintain files. Greet visitors and answer incoming calls. Minimum Qualifications High school diploma or equivalent Less than 2 years related experience Preferred Qualifications Secretarial or computer coursework preferred Strong computer skills including experience with Microsoft Office Suite Excellent phone skills Must be detail oriented with strong communication and customer service skills Work Authorization: Crown will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas or who need sponsorship for work authorization now or in the future, are not eligible for hire. No agency calls please. Compensation and Benefits: Crown offers an excellent wage and benefits package for full-time employees. Current benefits being offered include: Competitive Wages. The anticipated starting pay range for the position is $20 to $23 per hour; however, skills and related experience will be taken into consideration, Health/Dental/Vision/Prescription Drug Plan with a company contribution to each, Health Savings Accounts and Flexible Spending Accounts, 401K Retirement Savings Plan: Crown matches 100% of the first 4% of your eligible pay you contribute to the plan. You are always 100% vested in the company matching contributions. Company paid Life and Disability Benefits as well as optional supplemental term life insurance offerings, Paid Parental Leave, 9 Paid Holidays, Paid Vacation accrued at a rate based on length of service and position, 24 Hours of Personal Leave per anniversary year, Birthday Pay for Non-Exempt employees, Tuition Reimbursement up to $5,250 per calendar year. EOE Veterans/Disabilities

The Fund Administration intern will work with the members of the Fund Administration team and other departments on financial and regulatory activities in support of the funds. The role will have cross-functional interactions with Accounting, Operations, Tax, Compliance, and other departments through normal course of business. Primary Responsibilities: * Reviews daily fund activity by validation of calculated NAV through valuation, expense, and position reconciliation. * Completes periodic and ad-hoc expense processing and analysis. * Assists in the review of regulatory annual and quarterly financial reporting filings. * Provides support and participates in the gathering of information for internal and external audits. * Provides support on additional projects as required. Preferred Qualifications: * Undergraduate junior or senior, preferably majoring in Accounting, Finance or Economics, or MBA student. Evidence of challenging curriculum and a minimum 3.0 GPA. * Ability and desire to work as part of a team. * Independent and original thinker. * Strong level of integrity with an entrepreneurial spirit. * Demonstrated interest within the investment management industry is preferred. * Intermediate knowledge of Microsoft Office applications - primarily Excel. * Familiarity or experience with AI tools in an educational or professional setting. (Claude, Chat GPT, Copilot, Gemini, etc.) For Illinois Applicants only: the expected hourly rate for this position is $22/hr.

Administrative Assistant I, Student Support Services/Project Success, Part Time, Search Extended JobID: 669 Support Staff Secretarial/Clerical/Administrative Assistant I Date Available: mid-January 2026 Additional Information: Show/Hide Description: Administrative Assistant to Project Success/Student Support Services, Part-Time Reports To: Director of Student Support Services/Project Success Salary Range: $16.50 to $17.49 per hour based on qualifications and experience; click link to view part-time benefits on page 2, Benefits At A Glance - Staff Position Summary: The Administrative Assistant is primarily responsible for the office management and administrative functions required to effectively implement policies and procedures and day-to-day operations relative to Project Success/Student Support Services. Qualifications: High School diploma or equivalent professional office management experience; strong technical skills, including experience working with Microsoft Office; and excellent organizational and oral/written communication skills required. Associate's Degree in clerical or office management; experience working with an ERP system; previous experience working in a higher educational institution; and event coordination/management experience preferred. Application Process: Complete online application by clicking on the "Apply" link shown above and include a resume and cover letter specifically addressing how your qualifications meet the duties and responsibilities outlined in the . A full job description is attached. Applications are accepted until the position is filled though priority will be given to applications received on or before Thursday, January 1, 2026. Employment is contingent upon criminal background check and skill set assessment; employment sponsorship is not available. AA/EOE

Job DescriptionOffice of the Illinois Secretary of State Alexi Giannoulias Job Title: Secretary I Division: Operations Union: SEIU Salary: Range $3,748 to $5,543 monthly Benefits: **************************************************** Please Note: To be considered for this vacancy you MUST establish eligibility by taking and passing a keyboard typing assessment and a written, multiple-choice examination administered at an ILSOS, Department of Personnel Testing location. Please reach out to the location where you would like to test to make an appointment.Chicago ************** Springfield ************** Appointments may be made for the following sessions: Multiple-Choice Tested Titles with Keyboarding Assessment: Wednesday 1:00 PM Walk-in candidates may be accepted at the discretion of the testing center, if space is available; scheduled applicants will receive priority when testing. Unscheduled applicants (walk-ins) must have completed an online application prior to arrival or may complete an online application, in a Department of Personnel office, prior to the beginning of the testing session; allow at least 20 minutes. Questions related to job postings or applying and testing for positions can be answered by contacting the Department of Personnel or by e-mail at *********************************************************** Additional information regarding job titles, minimum qualifications, hiring procedures or Community Testing opportunities is available at: ******************************************************* Overview: Performs work requiring a familiarity with operating a personal computer to prepare a variety of correspondence; types travel voucher; records daily attendance for District 1 personnel; utilizes the S.O.S. computer system to open, close and update case files; utilizes L.E.A.D.S. (Law Enforcement Agency Data System) to obtain case information; performs on-line data entry and inquiries to update files and obtain information; performs routine clerical tasks including general receptionist duties and distribution of mail; maintains confidential files; responsible for issuing Temporary Registration Permits (TRP's) that have been authorized by sworn personnel. Duties and Responsibilities: Receives instructions or penciled drafts from the supervisor and types routine memorandums, letters, forms and/or reports utilizing a personal computer; prepares in-state/out-of-state travel requests and types travel vouchers; prepares supply requisitions and purchase request for equipment and office supplies for regional use to the proper department division; utilizes other standard office machinery such as an adding/copy/fax machine in order to assist with other division staff members with duties whenever necessary. Independently records daily attendance for District 1 personnel onto a roster sheet; receives “Request For Leave” slips from supervisors and verifies for accuracy against yearly attendance sheets and forwards these records on a daily basis to the Command Center for processing; receives, calculates, records and submits overtime records to the Command Center for processing; maintains an Excel calendar spreadsheet for sworn personnel for the purpose of tracking overtime in excess of 180 days and submits a monthly 180 Day Overtime Payment report to the Command Center; maintains an in-house computerized program on scheduling information such as court dates and vacation, sick and Personal Leave for the purpose of management tracking. Utilizes the Secretary of State in-house computer and case management system to open and close case files by entering appropriate data including activity code, synopsis and case information; pulls and prints case history including title, driving record, criminal record, and attaches documents to case file and gives to supervisor; verifies signature for closure, separates forms and forwards to appropriate department for further processing; enters citations, written warnings and receipts received from District 1 sworn personnel; researches various information on computer system, including driver's license, vehicle and registration for use in case file and/or to respond to requests from in-house personnel and other law enforcement agencies; retrieves “pick-up” notices, Soundex files, and performs on-line entries to updated files for written warnings and citations issued by sworn personnel. Performs general office receptionist duties; answers telephone, greets visitors; directs telephone callers to the proper parties; receives and relays telephone messages from District 1 personnel; receives, opens, stamps and determines proper distribution of incoming mail to employees within District 1; assembles closed case reports for filing and sorts case reports according to established distribution copies to accompany case reports; maintains District 1 case report files and case report copies; prepares envelopes with complaint form for mailing; maintains confidential files that consist of district attendance, overtime records, investigative case reports, letters, memorandums, reports, etc. Serves as liaison between the district and other department division personnel, such as L.E.A.D.S. (Law Enforcement Agency Data System) Agency Coordinator by maintaining the integrity of the L.E.A.D.S. system; performs system upgrades, maintaining mandatory record files and obtaining case information requested by S.O.S. Police, such as criminal and title history and driving records, to determine if information found is correct as to individual and location; interprets information and checks if individual is “wanted” and for other pertinent information; required to be present for L.E.A.D.S. audits; performs duties as the Petty Cash custodian by maintaining funds, records and files; prepares and submits vouchers for reimbursement of funds and monthly audit report to the department's fiscal officer. Receives request from sworn personnel to issue Temporary Registration Permits (TRP's) that pertain to District 1 investigative cases regarding consumer complaints, such as not receiving valid registrations due to dealer misconduct or theft; enters TRP card number, name, address, county code, driver's license number, year/make modes, type of plate, VIN and fee amount into the S.O.S. on-line TRP issuing system; prints out receipt of information entered and gives original to consumer, make copy for investigative case file and TRP tracking file; responsible for ordering TRP cards from Dealer Services on all license plate categories issued to District 1 investigative cases. Performs other duties as required or assigned. Education and Experience: Requires knowledge, skill and mental development equivalent to completion of four years high school, with courses in typing and general office procedures and one year clerical experience. Knowledge, Skills and Abilities: Requires thorough knowledge of business English. Requires extensive knowledge of office methods, policies and procedures. Requires extensive knowledge of care and operation of a typewriter. Requires ability to compose tactful and intelligent correspondence. Requires ability to prepare and maintain complex records and reports. Requires ability to supervise a clerical staff, including the assignment and review of work. Requires the ability to work independently in meeting the public and answering questions relating to the organization's operation. Requires ability to maintain satisfactory working relationships with other employees and the general public, and to deal with public relations problems courteously and tactfully. Requires the ability to lift and carry up to and including 0 - 10 pounds. Application Process: Please visit ********************************** to apply by completing the online application; you may also upload a resume or other attachments as needed. Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code. Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago ************** or Springfield **************. Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States. Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability. Powered by JazzHR PsfWfkAKwz

Get in touch with a Weatherby consultant today to learn more about this and other opportunities available now. 2-3 days per week schedule, Monday through Friday 10-20 patients per day Outpatient and inpatient mix with call coverage Sleep disorder evaluation and diagnosis expertise required EEG and neurophysiological sleep data interpretation required Board certified neurologist required Paid malpractice insurance; pre-paid travel and housing expenses Assignment details and time entry in online portal Competitive compensation 24-hour access to your Weatherby Healthcare consultant Charter member of NALTO From $200.00 to $275.00 hourly Ranges shown should be used as an estimate and are affected by many factors including the critical need of the position, your overall experience and qualifications, and other considerations. Rates shown are all-inclusive and combine an hourly base pay with other potential earnings like overtime, call, and holiday pay. Please contact your consultant for details." Since 1995, Weatherby Healthcare has established itself as an expert in locum tenens staffing for physicians, physician assistants, and nurse practitioners. The company employs nearly 600 employees committed to filling locum tenens assignments in large-scale healthcare networks, hospitals, and clinics nationwide. Learn more at ******************************

The Production Administrative Assistant is responsible for providing both operational and administrative support to the production area. This role ensures proper tracking of attendance, turnover, position coverage, and safety compliance, while maintaining smooth communication between employees and supervisors. It combines floor support with report management to help production run efficiently. Responsibilities: Monitor staff performance and attendance on the production floor. Track attendance, employee turnover, and fill ratio. Generate, update, and analyze reports related to staff and production. Receive and guide new employees to ensure smooth onboarding. Follow up on incidents and accidents in the production area, ensuring proper documentation and reporting. Maintain constant communication with supervisors and team leaders to address workforce issues. Support safety and orientation activities. Assist with general administrative tasks to support production operations. Requirements: High school diploma or technical degree (preferred). Experience in administrative or HR roles within production environments. Intermediate proficiency in MS Office (Excel, Word, PowerPoint). Ability to generate and analyze reports. Strong oral and written communication skills. Willingness to work both on the production floor and in the office. Organization and follow-up. Attention to detail. Proactivity and problem-solving. Teamwork. Results-oriented mindset.

The Fund Administration intern will work with the members of the Fund Administration team and other departments on financial and regulatory activities in support of the funds. The role will have cross-functional interactions with Accounting, Operations, Tax, Compliance, and other departments through normal course of business. Primary Responsibilities: Reviews daily fund activity by validation of calculated NAV through valuation, expense, and position reconciliation. Completes periodic and ad-hoc expense processing and analysis. Assists in the review of regulatory annual and quarterly financial reporting filings. Provides support and participates in the gathering of information for internal and external audits. Provides support on additional projects as required. Preferred Qualifications: Undergraduate junior or senior, preferably majoring in Accounting, Finance or Economics, or MBA student. Evidence of challenging curriculum and a minimum 3.0 GPA. Ability and desire to work as part of a team. Independent and original thinker. Strong level of integrity with an entrepreneurial spirit. Demonstrated interest within the investment management industry is preferred. Intermediate knowledge of Microsoft Office applications - primarily Excel. Familiarity or experience with AI tools in an educational or professional setting. (Claude, Chat GPT, Copilot, Gemini, etc.) For Illinois Applicants only: the expected hourly rate for this position is $22/hr.

0.5 FTE Intensive Support Assistant JobID: 7431 Support Staff/Student Services Assistant Date Available: When Filled Additional Information: Show/Hide BARRINGTON COMMUNITY UNIT SCHOOL DISTRICT 220 BARRINGTON, ILLINOIS 60010 JOB DESCRIPTION INTENSIVE SUPPORT ASSISTANT (ISA) QUALIFICATIONS & REQUIREMENTS: Required: * Experience with behavioral needs required. * High school diploma or equivalent required; Associate's degree or higher preferred. * Illinois Paraprofessional License (or evidence of applied for license) * Willingness and ability to engage in personal care, feeding, toileting, and medical tasks. * Ability to complete Crisis Prevention Intervention (CPI) training and engage in physical management when necessary. * Ability to obtain and maintain CPR certification and effectively administer CPR when required. * Strong communication, patience, and problem-solving skills to support students with high-intensity support needs. Preferred: * Previous experience working with students with moderate/severe disabilities or behavioral needs. * Familiarity with AAC devices, alternative curricula, and structured teaching methods. * Experience assisting with medical procedures and adaptive equipment. * Training in Applied Behavior Analysis (ABA) or trauma-informed behavioral interventions. POSITION OVERVIEW: The Intensive Support Assistant (ISA) provides specialized support to students with moderate to severe disabilities, complex medical needs, and significant behavioral challenges within the BEST (Building Essential Skills Together) and STRIVE (Structured Teaching Reinforced in a Visual Environment) programs. This role requires high-level training and readiness to assist with adaptive physical, medical, and behavioral needs, including personal care, feeding, toileting, medical delegation, behavioral intervention, and crisis prevention. ISAs must be CPI-trained and comfortable engaging in physical management as needed to ensure the safety of students and staff. ISAs play a critical role in implementing individualized student plans, collecting behavioral data, and supporting structured learning environments that promote student independence and success. REPORTS TO: Principal, TOSA and/or designee ESSENTIAL DUTIES & RESPONSIBILITIES: Student Support & Program Implementation * Learn and understand each student's unique needs within the BEST and STRIVE programs, ensuring that all accommodations, modifications, and individualized plans are implemented with fidelity. * Assist in structured teaching, functional communication, and sensory regulation techniques, reinforcing skills as directed by certified staff. * Collect behavioral data in accordance with students' Behavior Intervention Plans (BIPs) and as directed by certified staff and program leadership. * Reinforce positive behavior strategies and assist in implementing self-regulation techniques. * Supervise and assist students during transitions between activities, locations, and services. * Assist in alternative curriculum instruction, including life skills training and functional academics. * Consistent modeling and support for students in using AAC (Augmentative and Alternative Communication) devices, core boards, and structured teaching techniques. * Guide students through structured routines to increase independence and engagement. Adaptive Physical & Medical Support * Assist students with personal hygiene, toileting, dressing, and feeding needs, etc., as required. * Lift, transfer, and position students with mobility challenges, ensuring safety at all times. * Serve as a delegated care aide, assisting with medical needs such as seizure protocols, oral/nasal suctioning, and emergency medication administration (training provided). Behavioral & Crisis Intervention Support * Implement Behavior Intervention Plans (BIPs) with fidelity, ensuring alignment with best practices in special education, ABA, and trauma-informed care. * Be trained in Crisis Prevention Intervention (CPI) and willing to engage in physical management as a last resort to maintain student and staff safety. * Support students displaying high-intensity behaviors, including kicking, biting, throwing, spitting, and self-injury, etc., while maintaining a calm, professional demeanor. * Participate in CPI debriefing and behavior team meetings to review incidents and improve support strategies. * Assist students in developing self-regulation and coping skills. * Work collaboratively with BCBAs, special education teachers, and related service providers to maintain student engagement and progress. Classroom & School Wide Support * Supervise students during lunch, recess, and bus duty before and after school, as assigned, and enforce expectations for appropriate student behavior. * Monitor and assist students during special school events, assemblies, and field trips. * Maintain confidentiality regarding sensitive student information at all times. * Perform other tasks and responsibilities as assigned by supervisors or school leadership. PHYSICAL & WORK ENVIRONMENT REQUIREMENTS: * Ability to lift, transfer, and assist students with mobility needs (up to 50-80 lbs. with assistance). * Frequent physical activity, including walking, kneeling, bending, assisting with transitions, and de-escalation. * Comfort working in an environment where aggressive behaviors (hitting, biting, scratching, etc.) may occur daily. * Ability to remain patient, calm, and professional when engaging with students in high-stress or crisis situations. * Willingness to spend a portion of each day outdoors on the playground or supporting bus duty, in various weather conditions. TERMS OF EMPLOYMENT: (Completed by the Office of Human Resources) Calendar Days: 188 Hours per Day: 7.00 Wage Grid Lane: M/D Hourly Rate Starting Range: $22.63 - $24.00 Benefits Benefits Page Status: BSEO - Classified DEVELOPED 03/2025

Modern dental offices with locations in Downers Grove and Aurora is looking for office assistant. Normal working hours are from 9AM to 4PM on weekdays only We are looking for a caring, outgoing, energetic, and motivated candidate with strong desire and capability to learn new technologies and to be cross-trained. Computer, good communication and personal skills are required. Dental assistant experience is much preferred but not needed. Candidates with no prior dentistry experience will start at assisting at front desk followed by assisting at the back work as needed. Graduating or recent graduates from Dental Assistant and other medical programs are welcome to apply. Please email your resume and indicate your available days and hours. Apply for a bonus paying and a no weekends professional career job.

Job Summary: Responsible for supporting the day-to-day operations of a school office to support efficient functioning of the school for a safe and productive learning environment. Job Responsibilities: Act as the communication liaison, providing assistance via phone, electronic and in-person to staff, students, parents, district personnel and other community members in order to facilitate day-to-day operations of school functionality. Maintain and reconcile budgets and financial records, process and track monies in order to be fiscally compliant and responsible. Order, process and maintain accurate records on materials as directed by the building administrator in order to ensure that the school has adequate supplies, equipment and educational resources. Process requests for intermittent repair and maintenance of building equipment essential to the daily operations of the school to ensure that they are in good working order to provide a safe and productive environment for students and staff. Compile, prepare and submit required and/or directed reports in order to provide important information to staff and building administration, district personnel and maintain state compliance. Maintain student records (registration, transfers, student information, etc.) in order to remain compliant with the Illinois Student Records Act. Assist in monitoring student behavior in order to support a safe learning environment. Manage building calendar and assist with the coordination of events and activities. Maintain the substitute system and assist substitute teachers as needed. Participate in professional development and in-service in order to grow professionally in the field and meet the requirements of the district. Maintain confidentiality and handle sensitive information with discretion. Minimum Requirements: High School diploma or equivalent, Excellent communication and interpersonal skills, with the ability to interact effectively with students, staff, parents and the public. Strong organizational skills and attention to detail. Ability to maintain confidentiality and handle sensitive information with discretion. Knowledge of accounting principles and budgeting practices is a plus. Ability to maintain records and prepare reports Ability to make decisions in accordance with established policies and regulations Ability to type and file rapidly and accurately Demonstrated proficiency in Microsoft Office Suite (Word, Excel, etc) Google Workspace and Quicken. Ability to work collaboratively Conscientious about attendance and punctuality Physical Requirements: While performing the duties and responsibilities of this job, the employee is regularly required to talk and hear, stand, walk, sit, and use hands and arms to handle, feel and reach. The employee is occasionally required to stoop or kneel and occasionally lift and move up to 25 pounds. Regular attendance on the job is expected. Salary: SEEO Salary Schedule, Overview of Benefits

Work Schedule: 100% FTE, Full time. Day shift, Monday - Friday 730-4pm. You will work at the UW Health Swedish American Hospital. Additional components of compensation may include: Evening, night, and weekend shift differential Overtime On-call pay At UW Health in northern Illinois, you will have: Competitive pay and comprehensive benefits package including: PTO, Medical, Dental, Vision, retirement, short and long-term disability, paternity leave, adoption assistance, tuition assistance Annual wellness reimbursement Opportunity for on-site day care through UW Health Kids Tuition reimbursement for career advancement--ask about our fully funded programs! Abundant career growth opportunities to nurture professional development Strong shared governance structure Commitment to employee voice Work Experience 2 years of secretarial experience. Required Our Commitment to Social Impact and Belonging UW Health is committed to fostering a workplace that creates belonging for everyone and is an Equal Employment Opportunity (EEO) employer. Our respect for people shines through patient care interactions and our daily work practices as we work to embrace the knowledge, unique perspectives and qualities each employee and faculty member brings to work each day. It is the policy of UW Health to provide equal opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Job Description UW Health in northern Illinois benefits

School Year Date Available: ASAP Additional Information: Show/Hide General Job Description: Under the direct supervision of the building principal and assistant principal, the primary responsibility of the secretary shall be to assist the administrative assistant, building principal, and assistant principal to assure the smooth and efficient operation of the school office. 1. High school diploma or equivalent required. 2. Demonstrates good word processing skills and familiarity with computer database, spreadsheet and related software. 3. Demonstrates excellent verbal and written communication skills and organizational skills. 4. Demonstrates strong interpersonal skills and the ability to work in a team environment. 5. Demonstrates the ability to maintain confidentiality. 6. Any equivalent combination of experience and education will be considered. Essential Functions and Responsibilities: * Meets and greets all visitors to the school in a professional, courteous and helpful manner. * Maintains a log of all visitors to the school. * Receives and routes incoming telephone calls in an appropriate and efficient manner. * Sorts and distributes all incoming mail. * Assists in checking all attendance reports for students and staff, including administrators. * Assists with health services and provides first aid to students as needed. * Assists in collecting fees and maintains accurate and up-to-date activity accounts in accordance with district audit procedures. * Orders and maintains supplies for the school as needed. * Assists in maintaining all records and assists with the operation of the school lunch/milk program. * Assists with orienting substitute teachers, maintaining substitute teacher records and securing substitutes during the day. * Assists in collecting and processing all time sheets. * Prepares and distributes newsletters and other parent communications from the school. * Types, files and performs other appropriate clerical and secretarial duties as directed by the principal and assistant principal. * Assists in maintaining student records including registrations, transfers, attendance and a current student roster. * Assists in keeping the principal and assistant principal informed of any known issues relating to the efficient operation of the school. * Contacts custodial and/or maintenance staff when necessary to insure efficient and safe building operations. * Interfaces with all levels of staff within the district and with local and regional governmental bodies as required and appropriate. * Performs other related duties as may be necessary and assigned by the building principal and assistant principal. Salary and Benefits: Per KESPA Contract

Job DescriptionBenefits: Bonus based on performance Competitive salary Free uniforms Training & development Free food & snacks Opportunity for advancement About Us: Mava Healthcare Systems, LLC provides fully integrative behavioral health services. Our multi-disciplinary team realizes that this population has special physical, emotional, and social needs. The psychiatric team is board-certified psychiatrists who collaborate with the psychiatric nurse practitioners and physician assistants. Job Summary We are seeking a Front Desk Receptionist and Admin. Assistant to join our team! In this role, you will be preparing for each patient visit by preparing charts and pulling notes before their arrival, providing routine support alongside nurses and medical staff, and assisting with keeping track of tests and lab reporting to ensure everything arrives on time and the patient is kept informed on their condition and care. You will also be helping manage the inventory of medical supplies, setting up machines and testing equipment, and cleaning instruments and rooms as needed. The ideal candidate has strong customer service skills, an interest in learning more about a working medical environment, and has previous office experience. Responsibilities Prepare for the patient visit, including pulling charts and notes, as well as setting up medical equipment Answer phones and field questions about medical issues, identifying visit needs Assist nurses and doctors with basic medical care and procedures Track lab results, call in prescriptions, and handle basic medical office duties Qualifications 1 Year Experience in Medical Office Setting Excellent customer service skills Strong attention to detail Spanish speaking a plus! Benefits/Perks Competitive Compensation Great Work Environment Career Advancement Opportunities

Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at ************************* Job Title: Project Manager I Duration: 2+ Years Location: Oakbrook Terrace, IL Job Description: Experience in Project Management and/or Contract Management in an enterprise level Engineering and Construction Environment is highly desired. Role includes the following responsibilities: - Processing Asset Suite 8 items. Includes Contract Requisitions, Contract Payment Authorizations, Contract Change Requests, Vouchers. - Reviewing Contract Proposals to identify work scopes and costs - Reviewing Invoices for accuracy and appropriate charges - Tracking material delivery status and location - Assisting in schedule development, tracking schedule milestone adherence by other task owners - Assisting in tracking program progress and deliverables - Facilitating project close-out activities among task owners Requirements: Bachelor's degree required. 2 years minimum professional experience supporting project or project functions. Experience with contracts, invoices, reporting, financials. Experience with Microsoft excel and Word ppt. Utility/Construction experience is desired. SCADA experience is a plus, but not required. Position requires good organization and communication skills, attention to detail and high productivity and work quality. Additional Information Thanks & Regards' ___________________________________________________________________________ Vikram Bhalla | Team Recruitment | Mindlance, Inc. | W: ************

Secretary / Treasurer Division: Regional Airport Authority Contact Name: Tammy Smoke, SHRM-CP, PHR Contact Email: [email protected] Contact Phone: ************ Contact Fax: ************ Date Posted: 10/23/2025 Position Location: Heath, Ohio 43056 Position Description: Duties: * Attend monthly Board meetings and record accurate minutes. * Transcribe and distribute approved minutes to all Board members. * Maintain organized records and files; regularly upload digital copies to the designated cloud storage. * Manage all financial accounts, including bank and credit card records, and document all financial transactions. * Prepare and present monthly financial reports to the Board. * Process and pay current bills in a timely manner. * Manage and maintain Board member email accounts. * Collaborate with airport engineers and other stakeholders to coordinate grant activities with the Federal Aviation Administration (FAA) and the State of Ohio. * Perform additional administrative and financial tasks as assigned by the Board. Brief Description: The Secretary/Treasurer provides professional financial, clerical, and administrative support to the Licking County Regional Airport Board. This position is responsible for maintaining accurate records, managing financial transactions, and ensuring timely communication and documentation for Board activities. Job Prerequisites: Minimum Qualifications: High school diploma or GED required. One (1) to three (3) years of related administrative and/or financial experience, or an equivalent combination of education and experience. Additional Qualifications (Agency/Dept. Qualifications): * Strong organizational, communication, and teamwork skills. * Proficiency in Microsoft Word, Excel, and related software. * Proficiency with Video Conferencing. * Ability to manage multiple tasks with attention to detail and accuracy. * Ability to maintain confidentiality and handle sensitive information responsibly. * Computer and video conferencing knowledge required. Application Procedure: Submit completed application, resume and cover letter to the Licking County Human Resources Department, 20 South Second Street, 3rd Floor, Newark, Ohio 43055. Applications can be obtained in person in the Human Resources Department between 8:00 a.m. and 4:30 p.m. daily or printed from the web site at ********************** Compensation: Salary: $35,000 - $45,000 annually, independent contractor, no benefits About UFA: Licking County Regional Airport Authority is an Equal Opportunity Employer. Job Type: Part Time Pay Type: Salary

Part-time Description Incorporated in 1955 and encompassing more than 454 acres, the Mt. Prospect Park District provides outstanding recreational programs, events, parks, facilities and services. With seven primary facilities and 27 neighborhood parks, the Park District is an integral part of a thriving multi-generational community. District open space includes two outdoor pools, biking and walking paths, a dog park and sizable space for outdoor athletic programming. The District covers over 11 square miles and serves a region of over a quarter million residents in Mount Prospect and surrounding communities. We are searching for a part-time Studio Assistant for the summer of 2026. The Studio Assistant is responsible for assisting with art classes, birthday parties, and open studios, while maintaining organization, patron inquiries, and ensuring the safety of all participants at the Art Studio. The starting pay rate for the Studio Assistant is $15.00 per hour. The Summer Studio Assistant position will run from May through August. Plus, Mt. Prospect Park District employees also receive facility usage and programming discounts! The part-time Art Studio Assistants must be at least 16 years old and be able to successfully pass a criminal background check. Requirements ESSENTIAL DUTIES: Create a fun, creative and constructive environment for children of all ages. Assist with development of art programs and projects for camps and workshops. Track and inventory supplies used for classes. Maintain a high standard of upkeep for The Studio. This includes preparing materials and setting up for scheduled classes and parties, as well as thorough clean-up upon their completion. Ensure the safety of the children at the Art Studio. Assist with administrative paperwork as needed. Provide customer service in response to questions, comments or complaints. Assist with plaster making. Be able to work on weekdays, weekends and after school or occasional evening hours as needed. Be familiar with and abide by District policies and procedures. Complete all safety training as required in a timely manner. SECONDARY DUTIES: May be scheduled to work at other park district facilities as needed. Perform additional functions as assigned which may be considered essential. All other duties as assigned by the Lions Recreation Center and Cultural Arts Manager, Director of Recreation, and/or the Executive Director. However, in an emergency, perform all other duties as required. QUALIFICATIONS: Must be at least 16 years old. Must have some background or basic knowledge of art or be creative in arts and crafts. Must be able to entertain children and keep them occupied in a fun and constructive manner. Must be comfortable with children and like working with children of all ages. Must be comfortable with and enjoy working with adults as well. Must be able to work weekdays, weekends, and after school or occasional evening hours as needed. Regular and reliable attendance is an essential function of this position. Must be able to multitask. Must be able to communicate effectively with others to allow for the coordination of work, safety, and in emergency situations if needed. Must be comfortable speaking in front of and engaging a group and speaking one-on-one with both adults and children in an appropriate manner. Must be able to effectively communicate with customers and represent the Art Studio and the Park District in the most favorable way. Must be willing and able to assist with administrative paperwork. Must be able to bend down, reach, kneel down, stand for long periods of time, move quickly, and walk around the Art Studio for the duration of the work shift. May be occasionally required to lift or move up to 50 pounds. The general indoor work area is a smoke-free environment with controlled temperature and fluorescent lighting. May be exposed to noise distractions from employees and program participants or equipment operation in adjacent work areas. When outside, may be exposed to weather conditions including sunlight, humidity, wind, and warm and cold temperatures. May be exposed to common household cleaners. Due to the needs of the Park District, evening and weekend hours will be required. Your work schedule may vary and your work week may exceed regular work hours at times but will be less than 1,000 hours per year. Nothing contained herein shall preclude or limit the Park District from changing this written job description through addition, deletion or modification of essential job duties. The Mt. Prospect Park District is an Equal Opportunity Employer. Salary Description $15.00 per hour