Administrative assistant jobs in Fredericksburg, VA

Announcement EXECUTIVE ASSISTANT & BOARD LIAISON Reports to Ross Mugler, Interim President and CEO *Pay Grade: 5 / Professional 3 Grade Minimum ($86,000) Grade Midpoint ($108,000) Grade Maximum ($130,000) *Compensation will be determined based on relevant experience, the annual compensation budget, and the overall pay philosophy and practices of AGB. Experience working directly with boards is required for applications to be considered. The Association of Governing Boards of Universities and Colleges (AGB) has a career opportunity for an Executive Assistant and Board Liaison . The Scope The Executive Assistant and Board Liaison will support the President/CEO, executive office and AGB Board of Directors. This position is a high-energy, make-it-happen, proactive bridge building role that seamlessly works with all cross-functional team members and empowers the president and CEO to maximize efficiency and effectiveness with all stakeholders. Further, this position is responsible for managing all Board-related activities including but not limited to board meeting logistics and materials management, committee meetings, board communications, board web portal, minutes, as well as administrative support to individual Board members as appropriate and necessary. The Duties (The duties and responsibilities listed are only a summary of the typical functions of the job and not an exhaustive or comprehensive list of all possible responsibilities, tasks, and duties. Employees must be able to perform the essential duties of the position with or without reasonable accommodations). President/CEO & Executive Office Support: Serve as a point of contact for the President's office for both external and internal stakeholders. Develop and maintain highly effective and efficient relationships with all relevant stakeholders to support the President's agenda and priorities. Use a high degree of judgment and independent decision-making in responding to requests. Make logistical arrangements for meetings when necessary. Ensure that the President has required background materials for all scheduled meetings. Assist in developing materials for the President's presentations to internal and external audiences. Prepare routine correspondence, including annual appointment and contract letters, on behalf of the President for signature. Draft follow up communications after each staff meeting. Maintain an efficient document management system. Manage travel and accommodation arrangements, event registrations, and prepare a travel itinerary - if needed. Provide assistance as needed to reconcile expense reports. AGB Board of Directors Support Provide administrative support to the Board chair and members in preparation for AGB Board meetings. Research/provide meeting dates for two-year periods, as needed. Work with members of the leadership team and committee chairs to schedule committee meetings. Coordinate with appropriate staff members to prepare agendas, materials, program, and logistics for board and committee meetings. Secure venue and contracts for meals, meeting rooms, AV, set up and accommodations. Upload reference and meeting materials to web portal. Prepare minutes for all board meetings and secure board secretary acceptance of the minutes. Distribute Conflict of Interest Statement annually and collect required signatures. Distribute AGB Statement of Director Commitments annually and collect required signatures. Maintain up-to-date profile of board members, including committee composition. Maintain AGB Board member policy files. Work with the Governance Committee chair to create and maintain tools to assist their work, including an annual committee calendar, a Governance Policy manual, talent and term service matrix of current board members, and roster of suggested new members. Coordinate and prepare materials for New Director Orientation. Work with AGB Registrar and contracted conference planner to assist with registrations and hotel reservations when attending AGB events such as AGB's Foundation Leadership Forum, Board Professionals Conference, and National Conference on Trusteeship. Ensure board members receive new AGB publications and relevant AGB digital messages. The Requirements Bachelor's degree in a related discipline. A minimum of 7 years' experience supporting an organizational president, or senior leader, preferably in an association or not-for-profit organization. The ideal candidate will have experience supporting a senior leadership team as directed by the President/CEO. Experience must include supporting a Board of Directors and related committees and groups. Experience and/or knowledge of associations and nonprofit organization is highly preferred. Expert-level mastery of Microsoft Office Suite (e.g., Word, Excel, PowerPoint), and virtual meeting tools (e.g., Zoom, Teams). Reliably maintain confidential and proprietary information. Must be highly organized with a keen eye for detail. Excellent written, oral, and presentation skills Appreciation and comfort in working in a collaborative and team-centric environment. Effectiveness in working with volunteers. Strong customer service acumen. Ability to consistently produce attractive, error-free, and quality documents and presentations. Strong ability to thrive in a fast-paced multi-priority environment. Serve as a consultant to other administrative professionals. Availability for minimal travel to destinations within the continental US. Other duties as appropriate and assigned. The Organization At the Association of Governing Boards of Universities and Colleges (AGB), we believe in the power of higher education to transform lives, strengthen inclusive democracy, and support a thriving society. We believe that strong higher education starts with great governing boards. AGB provides advocacy, leading practices, educational resources, expert support, and renowned programs that advance board excellence for 40,000 AGB members from more than 2,000 institutions and foundations. For more than 100 years, AGB has been the trusted authority for board members, chief executives, board professionals, and key administrators on higher education governance and leadership. Learn more at AGB.org. AGB is a hybrid workplace. Employees are expected to spend a minimum of two (2) days per week in our headquarter office in downtown Washington D.C. Applicants should reside in the District of Columbia, Virginia, or Maryland and within a reasonable commuting distance to downtown Washington D.C. Equal Opportunity Employer AGB is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. In compliance with the Americans with Disabilities Act (ADA), the following is provided: The position involves skill in using a computer and/or laptop; oral and written communication skills; skills in proofreading and editing; use of clear and articulate speech; interpersonal relations skills; reasoning and problem solving skills; ability to work in a fast-paced environment; ability to sit for long periods, stoop, bend, reach and carry light materials (up to 10 lbs.); and ability to travel by various methods of transportation (e.g., airplane, car).

We are seeking a highly organized, proactive, and detail-oriented person to join us in a unique and exciting role. As an Executive Assistant supporting multiple litigators, you will play a key role in managing the operations of a dynamic and fast-paced team. This critical role requires a dynamic professional who thrives in a fast-paced environment and can manage a high volume of activity with precision and discretion. You will be in the middle of everything, from working with our clients, organizing internal meetings, and managing billing and financial data. Our ideal candidate is a reliable, resourceful, and trusted team player who consistently goes above and beyond to support the success of the Litigation team. Responsibilities and Duties: Partner Support Monitors and manages phone calls, emails, and correspondence with professionalism and urgency. Manages and coordinates schedules, arranges travel logistics, and updates calendars. Manages timekeeping, billing, and prepares expense reimbursements, including credit card expense reconciliation. Prepares presentations for speaking engagements and events. Client Support Directs engagement with clients and external colleagues, including expert witnesses and co-counsel. Coordinates client matters, engagement letters, billing rates, statements, etc. Prepares and edits client correspondence. Maintains filing systems and projects, manage action items. Other Duties Handles e-filing in district and state court systems. Coordinates and assists with trial preparation including depositions, discovery, trial binders and working with various vendors. Prepares Client/Matter Information Memorandum (“CIM”) conflicts check emails as well as CIM forms to be submitted to the Records. Participate in other activities as needed. Knowledge, Skills and Abilities: A four-year college degree is preferred but not required. Eight to ten years of executive-level work experience supporting senior level leader(s) in a legal department within a similarly sized, multi-office professional services organization. Litigation experience is required. Strong executive management and administrative skills include word processing, general office procedures, filing techniques, managing email, maintaining project calendars, organizing work, and working with a wide spectrum of individuals. Strong proofreading skills, organizational skills, grammar and attention to detail are essential. Confidential, respectful and attentive; able to work with individuals at all levels in the organization as well as clients. Able to work with limited direction and supervision. Handles diverse tasks, is a team player and internal/external liaison between the individuals being supported and the partnership, departments, personnel, clients and vendors. Communicates accurately and professionally with internal and external clients and maintains total confidentiality in all matters. Manages a heavy workload with ability to prioritize projects and daily work to ensure timely completion of deliverables. High level of proficiency in the use of Microsoft Office programs, especially MS Word, MS Excel, MS PowerPoint and Outlook are required. Knowledge of Aderant and iTimekeep desired but not required. This is a hybrid role and will require on-site presence 3-4 days per week. The salary ranges for this position vary depending on the geographic location and other factors such as experience, internal equity, market data, and job-related considerations. The range for this position is from $85,000- $110,000 with offers contingent upon the various factors. The firm's compensation strategy includes not just a base salary but also comprehensive benefits such as healthcare, paid time off, discretionary merit bonuses, life and disability insurance, retirement plans and tailored learning opportunities. Eversheds Sutherland (US) LLP is committed to promoting diversity and inclusion within our Firm and in the larger legal profession. We believe that diverse skills, knowledge and viewpoints make us a stronger firm. Eversheds Sutherland (US) LLP maintains a policy of affording all employees and applicants equal employment opportunities without regard to actual or perceived race, color, religion, sex (including pregnancy, childbirth, lactation and related medical conditions), sexual orientation, gender (including gender identity or expression or transgender status), national origin, age, disability, genetic information, marital or familial status, domestic violence victim status, ancestry, amnesty, citizenship status, ethnicity, military and veteran status, or any other characteristic protected by applicable law. Unlawful discrimination, harassment and retaliation will not be tolerated in any of the Firm's offices or any other work-related setting. Qualified individuals with a disability may request a reasonable accommodation in order to apply for a position or to enable them to perform the essential functions of a position for which they are otherwise qualified. EEO.

(Washington DC) RedStream Technology is recruiting for an energetic, detail-oriented Office Services Assistant to provide on-site support for a prestigious global management consulting company. Our client's office services team performs a variety of activities that collectively contribute to the functionality and appearance of the office. The Office Services Assistant will play an integral customer service-focused role supporting office services, facilities, reception, on-site technical support, event management, and connectivity. Responsibilities: You will perform a variety of on-site administrative and hands-on/physical duties, including but not limited to, cleaning of conference rooms, common areas, offices, desks and café/communal areas; and moving of furniture and equipment to support meetings, events, and daily office use. Manage room bookings, meeting and events requests, and set up rooms as needed. Provide reception coverage, including greeting/escorting guests, coordinating recruiting/interview days, room bookings, etc. Provide mailroom support, including processing/sorting mail, receiving and preparing packages for shipment. Operate duplicating and binding equipment, which may have tight deadlines. You will be an integral part of the Seattle Office Services team, sharing responsibility for ordering catering, handling food and beverage setup for in-office meetings, managing kitchen and office supplies inventory, and ensuring kitchen and café cleanliness, including dishware. In this role, you will also serve as a point of contact for IT to assist with basic IT responsibilities and help deploy office technology equipment. Qualifications 4-year degree preferred; hospitality background strongly encouraged 1-2 years general office experience preferred, ideally in a professional services environment Strong initiative and positive attitude (proactive, collaborative, service-minded, hands-on mindset) Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks; ability to work independently Excellent judgment/decision-making skills; high tolerance for ambiguity Strong communication skills, both oral and written Excitement to cultivate strong relationships with colleagues, energized by working in a collaborative team environment Proficiency in MS Word, PowerPoint, Excel and Outlook preferred; ability to learn other applications Flexibility to work overtime occasionally, particularly for events Ability to lift 40 pounds is required

We are seeking candidates that are interested in part-time administrative work. You will be responsible for providing exceptional customer service by interacting with customers and staff, managing office supplies, and assisting with various administrative tasks. If you are a dynamic individual with problem-solving skills who is looking to grow their administrative skills in a professional office environment, apply today! Key Responsibilities: Front Office Coordinator: Perform gatekeeper duties while managing communication between your staff and clients. Customer service focused and dependable. Administrative Assistant: Provide indispensable support to your team by managing calendars, preparing correspondence, and planning events. Legal Administrative Assistant: Provide rock-solid support to your legal professionals, attorneys and partners by managing calendars, preparing correspondence, travel booking and planning events. Receptionist: Interact with clients and internal staff using polished professionalism by phone, email, and in person. HR Support- experienced HR Coordinator to assist and support on HR projects including Recruiting, Benefits and HRIS. Why You'll Love Working Here: Competitive hourly rates. Opportunities to grow and learn from leaders in their industry. The chance to work in a fun and lively work environment. What We're Looking For: Experienced. You have prior administrative assistant or receptionist experience. Professional . You have strong written and verbal communications skills. Organized. You can juggle multiple tasks at once. Focused. You are highly adaptable and can work in a fast-paced environment. Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Beacon Hill Legal is seeking a Practice Assistant for a contract role with an Am Law ranked firm in Washington, DC. Requirements: Minimum 1+ years of law firm experience Key Responsibilities: Maintain team calendars and tracking charts Prepare internal communications and presentations Update internal website content and databases Assist with onboarding/offboarding and internal events Provide general administrative and reporting support to the practice group Schedule: 9:00 AM to 5:30 PM, with additional hours as needed. Hybrid schedule: 3 days in-office, 2 days remote. Please apply with a resume in Word or PDF format. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Responsibilities Manage complex calendars and scheduling for multiple executives. Coordinate executive travel arrangements, including flights, accommodations, itineraries, and any related logistics. Manage and organize incoming communications, ensuring priority items are addressed, and assist with drafting and refining messages.. Prepare materials for meetings such as outlines, slide decks, summaries, and follow-up notes. Manage confidential files and expense submissions with discretion and attention to detail. Serve as a primary point of contact for internal and external stakeholders. Support additional special projects and initiatives as needed. Qualifications 5+ years of executive assistant experience supporting multiple senior leaders Strong organizational, communication, and interpersonal skills with a polished and professional demeanor. Strong problem-solving skills with a proactive, solutions-oriented mindset. Advanced proficiency in calendar management & travel tools, and productivity software. Bachelor's degree preferred

We are seeking an experienced and highly organized Executive Assistant to provide strategic administrative support to the President and Executive Director of a Washington, DC based nonprofit organization. This role is fully onsite, requiring presence in the organization's headquarters five days per week. The ideal candidate is proactive, detail-oriented, professional, and comfortable managing competing priorities in a fast-paced, mission-driven environment. Responsibilities Provide comprehensive calendar management, including scheduling internal and external meetings, resolving conflicts, and prioritizing commitments Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and detailed itineraries Prepare executives for meetings by gathering materials, drafting agendas, compiling briefings, and ensuring follow-up actions are documented Manage email communications and respond to correspondence on behalf of executives when appropriate Draft, edit, and format presentations, reports, talking points, and meeting materials Serve as the primary point of contact between executives and internal/external stakeholders, ensuring timely communication and professional representation Maintain confidential information with discretion and professionalism Assist with Board coordination, including scheduling meetings, preparing packets, and supporting logistics as needed Track key deadlines, initiate reminders, and support project follow-through to ensure initiatives stay on schedule Support event logistics, special projects, and organizational initiatives as assigned Qualifications 6+ years of experience as an Executive Assistant Non-Profit experience Proven experience supporting senior leadership in an administrative or executive support capacity Proficiency in Microsoft Office Suite and familiarity with collaboration tools (e.g., Teams, Asana, SharePoint, Zoom) Strong organizational skills with the ability to manage multiple priorities and deadlines Excellent written and verbal communication abilities High level of professionalism, discretion, and judgment Strong follow-through, attention to detail, and ability to anticipate needs

The Choice is seeking an Executive Assistant for our client- a youth advocacy coalition that is dedicated to ensuring DC children and youth grow up safe, resilient, powerful, and heard. This position will support the Executive Director. This organization is highly mission-driven and we are looking for someone who would truly thrive and enjoy working for their mission. Position type: This position is a newly created role in the organization. The Choice will be employing this position on a temporary basis. The organization would like to see if it is a good fit, and there could be potential for permanent hire in the future. In office requirements/schedule: The organization is hybrid and based in downtown DC. 2 days a week required in office (Either Tues/Wed or Tue/Thurs likely) Salary: this is an hourly role, $38 an hour Qualifications At least 5-7 years of experience supporting executives, preferably in a nonprofit, advocacy, or policy environment. Experienced in Google Suite highly preferred Strong scheduling skills are a must Polished written and verbal communication skills, with proven ability to draft professional correspondence and meeting notes. While not required, an interest and excitement to support the mission is highly preferred Key Responsibilities Manage the Executive's calendar, schedule, and local meeting travel, ensuring smooth daily operations. Screen, prioritize, and manage email correspondence on behalf of the Executive. Anticipate needs, draft responses, and ensure timely follow-up. Organize and coordinate meetings, including programmatic convenings, leadership team meetings, funder briefings, and external stakeholder engagements. Prepare briefing materials, agendas, and talking points. Attend meetings, arrange for transcripts and detailed notes, and track follow-up actions. Coordinate logistics for quarterly Board meetings and committee calls. Prepare and distribute board packets and materials in collaboration with senior leadership. Record and maintain official board minutes.

RPStaffing is conducting an immediate search for the temporary Office Assistant with a major conservative nonprofit based in Arlington, VA. This is a highly interactive position in a really fun office atmosphere. ***Candidates must currently be living in the Washington, D.C. area*** Job Title: Temporary Office Assistant Status: Temporary Assignment Start: January 5th Office Status: Onsite Hours: 8:30 to 5:30 Office Location: Arlington, VA SUMMARY OF OPPORTUNITY Get a foot in the door of one of the top conservative nonprofits in the US as an immediate temporary Office Assistant. The organization has a long history and a wide reach into many areas of the US political arena. Work with highly intelligent and passionate professionals with extensive experience in the fields of nonprofits, education, trade associations, and policy. DUTIES Manage the front office including the reception station Serve as the first point of contact for the organization over the phone and in person; answer and transfer callers, answer questions and relay information in a highly polished and timely manner Interact with guests visiting the office; guests can and will be famous political, business, and social leaders; maintain the utmost professionalism at all times Assist with any projects and assignments assigned by team members Additional duties as assigned QUALIFICATIONS BA/ BS Able to work fully onsite in Arlington VA Outstanding written and verbal communication skills Strong computer literacy in MS Office Flexible team player Equal Opportunity Employer. This description was prepared by RPStaffing and is subject to change. This has been designed to indicate the general nature and level of work performed by employees within this job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This job may be modified at any time by adding or removing duties. The above job description is not intended to be an all-inclusive list of duties and standards of the position. Positions listed as “remote” often require occasional office days. Benefits, hours, duties, and locations are subject to change. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

Leading-edge Managed Services Provider is looking for an IT Services Support Assistant for a supporting role to a highly functional IT Services team who is passionate about great client outcomes. This position initially involves a variety of tasks including basic dispatching and help desk support, inventory support, and assisting the Service Manager and Financial and Procurement Administrator in carrying out their roles. The ideal candidate will have strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving in addition to an interest in working as part of a close-knit team. Key Responsibilities Basic Dispatch Support (Training will be provided) Coordinate and assist with the management of dispatch of IT service requests to appropriate team members. Learn to manage and handle Help Desk requests Monitor and track the status of service requests to ensure timely resolution. Communicate effectively with clients and team members to provide updates on service requests. Inventory Support Maintain accurate records of IT equipment and supplies. Assist in the procurement of necessary IT hardware and software. Conduct regular inventory audits to ensure all assets are accounted for. Assistant to the Service Manager Provide occasional administrative support to the Service Manager, including providing requested service metrics or specific service updates Assist in the preparation of reports and documentation for management review. Coordinate team activities and events as directed by the Service Manager. Assistant to the Finance and Procurement Administrator Support the Financial and Procurement Administrator in managing equipment receipt Assist with invoicing by verifying licensing and services consumption volumes Provide general office supply support (minimal) Qualifications Associate's degree or equivalent; additional certifications in IT or administration are a plus. Previous experience in a support role within an IT environment is desirable. Strong organizational and multitasking skills. Excellent verbal and written communication skills. Basic proficiency in Microsoft Office Suite and basic knowledge of IT systems. Ability to work independently and as part of a team. Working Conditions The IT Services Support Assistant will work in a dynamic, fast-paced and supportive environment. The position may require occasional lifting of light IT equipment and supplies. IT Team is generally remote every Thursday.

Our client, a boutique law firm, is looking to hire an Executive/Personal Assistant to support one of the firm's Partners located in Washington, D.C. This is an exciting opportunity to manage the professional and personal responsibilities of a partner who is actively involved in corporate cases. The ideal candidate will be a motivated, intelligent person who would like to play a key role in a dynamic and prestigious law firm. This role is 5x days/week in-office. RESPONSIBILITIES • Manage busy professional and personal calendar for very busy Partner • Coordinate all travel planning for business and personal trips • Have a very responsive personality and ability to perform accurately when handling multiple time sensitive matters. • Monitor closely partner's email for meetings to schedule and events to calendar. • Be an energetic and proactive problem solver. • Be promptly responsive to calls, emails, and texts from partner • Prepare and finalize engagement letters for clients. • Run conflict checks of potential new clients. • Review and edit presentations to prospective clients. • Ensure timely submission of expenses for reimbursement of business trips. • Ensure Partner is always prepped for meetings • Keep Partner aware of key case and administrative issues in a timely manner; liaise with attorneys, consultants and clients as needed • Draft correspondence, coordinate with members of Partner's division, manage internal and external communications for the partner • Ensure timely tracking of attorney time and timely recording in law firm time system. • Build credibility, establish rapport and maintain communication with all clients and internal employees • Help with light event planning - firmwide and personal • Assist with ad hoc projects as needed • Run errands, including personal errands, as needed REQUIREMENTS • 10+ years of Executive/ Personal Assistant experience supporting a senior level executive • Ability to work independently, efficiently, make good decisions, anticipate what actions need to be taken and determine what solutions should be implemented • Excellent judgment, maintain a flexible and positive attitude in a highly-demanding environment • Outstanding written and oral communication skills • Proficient in Microsoft Office • Extremely discreet • Maintain strict confidentiality of sensitive information, ensuring compliance with organizational policies and regulatory standards. SALARY $140-160K + discretionary bonus HOURS 8:30/9am-5/5:30pm with flexibility to be reachable after hours & weekends as needed #IND1

We are seeking a self-motivated, organized, and detail-oriented professional with experience supporting high-profile individuals and families to serve as an Executive Personal Assistant (EPA). This role requires someone who excels in both traditional and non traditional tasks while also anticipating and addressing unspoken needs and responsibilities. The ideal candidate will demonstrate initiative, have a strong ability to multitask, and consistently prioritize tasks with exceptional attention to detail, tidiness, and neatness. The EPA will operate in a dynamic and unique environment, often executing tasks while the Principal is on calls. Active listening, discretion, and professionalism are essential, as the role involves handling highly confidential information. The EPA will also take pride in maintaining an impeccably organized workspace and systems to ensure everything runs smoothly and efficiently. The Employer The Principal is a business owner, investor, and strategic advisor to investment institutions, family offices, and sovereign entities across Europe, the Middle East, and Southeast Asia. He currently serves as the Executive Chairman of a US-based business group with operations spanning technology, logistics, VIP experience management, network intelligence, healthcare, and marketing. Your role is situated within the Office of the Chairman, led by the Chief of Staff, whom you will report to and closely support. This job description in no way states or implies that these are the only duties to be performed by the employee incumbent in this position. The employee will be required to follow any other job-related instructions and to perform any other job-related duties. Open communication and feedback with the Principal is encouraged, especially as the job evolves. Responsibilities Calendar & Travel Management Manage a dynamic, multi-time zone calendar that includes business meetings, personal appointments, family routines, and travel coordination Organize and support international and domestic travel: oversee itineraries, packing preparation, hotel and activity planning, and ensure essentials like clothing and medications are accounted for across trips Conduct regular check-ins (morning and/or afternoon) to align on daily priorities, upcoming commitments, and evolving needs Support the team in advance of meetings or social events with briefing notes, background research, and logistical details Personal & Family Support Act as a trusted point of contact between the principal and their network Assist with planning and executing family-focused gatherings, such as dinners, celebrations, or holidays Provide structure and a sense of continuity in the home when the principal is traveling or away for extended periods Maintain frequent and clear communication to ensure alignment across all routines and responsibilities Collaborate with staff supporting immediate family members to ensure seamless coordination and shared priorities Household & Lifestyle Management Oversee household tasks, coordinating with domestic staff, and managing maintenance, construction, or design projects Handle personal shopping requests, from groceries and clothing to special items, ensuring preferences and quality standards are met Collaborate on meal planning, dietary restrictions, and coordinating meal deliveries or personal chef services Gifting & Social Relationship Management Curate thoughtful, high-quality gifts that reflect the recipient's preferences, cultural considerations, and the principal's brand image Maintain a detailed record of past gifts, important dates, and individual preferences to ensure a personalized and consistent approach Proactively manage the principal's social network by tracking key relationships, milestones, and engagement opportunities Facilitate connections and follow-ups to strengthen both personal and professional relationships Board Governance Support Assist in the coordination and scheduling of board meetings, committee meetings, and related events Prepare and distribute agendas, briefing materials, and background documents to board members in advance of meetings Record meeting minutes with precision, track action items, and follow up to ensure timely completion Maintain organized records of board decisions, policies, and governance documents for easy reference Monitor governance timelines and remind the principal and board members of required actions or compliance deadlines Communication & Administrative Support Draft, edit, and manage personal and professional correspondence, ensuring tone and voice alignment at all times Monitor and manage multiple email accounts (Gmail, Outlook), prioritizing, flagging, and handling communication as appropriate Keep digital files, contact lists, and notes well-organized, updated, and easily accessible Assist the Chief of Staff with project management, tracking deadlines, and following up with executives and vendors and work to develop SOPs for the Office of the Chairman. Maintain accurate financial records, assist with budgeting, bill payment, and expense tracking while ensuring strict financial privacy Technology, Data & Confidentiality Exceptionally tech-savvy, with the ability to master emerging tools and systems to improve efficiency and decision-making Ensure secure data management by completing backups, developing filing and retrieval systems, and recording meeting discussions for historical reference Conserve the principal's time by reading, researching, routing correspondence, drafting documents, collecting and analyzing information, and initiating communications Exercise the highest level of discretion in handling personal matters, sensitive information, and confidential communications Additional Duties & Special Projects Anticipate needs and offer proactive solutions before they're requested Carry out additional duties and assist with special projects as assigned Work Hours & Flexibility This is a full-time role with core daytime working hours, though responsibilities may often extend beyond standard business hours depending on the needs of the executive and the company. A high level of flexibility and availability is expected. You will be required to work outside of a traditional office setting, including supporting the executive while on the go, from the home office, and occasionally accompanying during travel. Must be available for last-minute schedule changes, travel needs, or event coordination, often requiring after-hours availability. A proactive approach to handling tasks in real time, even in dynamic, fast-paced environments away from a computer or outside the office, is critical to this role. Must be reliable, reachable at all times, and able to respond quickly to urgent tasks. Over time, you will develop the awareness and discretion to manage your own schedule and work location, aligning your availability with the established rhythms of the role particularly when your superiors are traveling or during predictable high-demand periods. Priority will be given to candidates who are available nights and weekends and can provide the flexibility required to meet the demands of this role. Qualifications Bachelor's degree preferred, but not required. Minimum of 3-5 years of experience as a Personal, Executive and/or Administrative Assistant, Secretary, or in a similar role. Proven experience supporting senior executives, entrepreneurs, or public figures in either personal or executive assistant roles Exceptionally tech-savvy, with an advanced ability to leverage emerging tools, platforms, and systems to drive efficiency and innovation at every level. Excellent verbal and written communication skills, capable of composing messages that reflect the principal's tone and style Highly organized with a keen eye for detail, able to maintain accuracy and calm even in fast-paced situations Skilled at juggling multiple communication channels across both personal and professional contexts Comfortable and proficient with technology platforms such as Apple Calendar, Google Workspace, and Outlook Dependable, discreet, and adaptable to the dynamics of a family-oriented household Holds a valid driver's license and has access to a personal vehicle (vehicle stipend provided) Open to occasional travel when required, with sufficient advance notice Who We Look for You remain composed and steady, bringing a sense of calm and focus even during unpredictable moments You quickly identify what needs to be done and confidently take the initiative to act You think in terms of systems, enjoying the process of creating order, efficiency, and smooth workflows You respect the privacy of the family while knowing when to stay in the background or step forward as needed You're an attentive listener, a keen observer, and meticulous when it comes to taking notes Your emotional intelligence allows you to intuitively protect and support those around you You're resourceful, proactive, and quietly confident, helping others feel comfortable and supported You excel in a well-rounded role that balances managing calendars and emails, handling personal errands, maintaining regular communication with the principal, and overseeing household details You have an almost unstoppable drive to keep going until the job is done, and then make it even better You embrace technology, making data-driven decisions and seeking innovations that improve processes and outcomes Benefits Compensation will be competitive and aligned with your level of experience Performance-based bonus eligibility Medical, dental, and vision insurance 401(k) participation Discretionary travel and special project opportunities as needed A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities listed above are essential job functions and requirements and are subject to possible modification to accommodate individuals with disabilities reasonably. To perform this job successfully, the incumbent will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. Equal Opportunity Employer Evolve Tech LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Job DescriptionAdministrative Intern This position is responsible for office administrative operations and assisting other team projects. Administrative operations include, but are not limited to, general clerical tasks, office property and supply management, documentation management, and internal system administration. It also serves as a backup role for other team functions. Major Job Duties: Responsible for the daily management of the company office, including material procurement, facility maintenance, environmental sanitation, and property support. Assist in organizing and arranging meetings/trainings, including writing meeting minutes, booking meeting rooms, preparing materials, and testing equipment. Responsible for the company's office expenses, including purchasing, payment, installation, maintenance, and updates, to ensure the office's regular operation. Responsible for supplier management, communication, and relationship maintenance. Handle the company's secretarial work, including document organization, file archiving, seal management, and handling of mail and parcels. Ensure the company's administrative management and support comply with relevant laws, regulations, and compliance requirements. Provide administrative support to company employees, including booking flights and hotels, processing visa applications, and processing reimbursement reports. Maintain, remind, and urge the company's shared task list. Collect and remind the company's departments' weekly reports. Support administrative-related tasks within the Americas region for other national companies. Other responsibilities assigned by supervisor Minimum Qualification Bachelor's degree Strong organizational skills and attention to detail. Outstanding verbal and written communication skills. Multitasking and analytical skills. Complete fluency in English and Mandarin Chinese is required. We negotiate rewards based on experience and relevance and offer a competitive benefits plan. CUA is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, protected veteran status, or disability.

The mission of the Lone Wolf program is to support, operate, and maintain the Distributed Continuity Integrated Network - Top Secret Enterprise Services (DCIN-TS ES) which is a DoD-provided, TS/SCI, integrated voice, video, and data, global communications network that facilitates collaboration among senior leaders and key staff. The Lone Wolf program boasts a professional workforce comprised of specialists throughout the Information Technology lifecycle and who contribute to a positive work environment. The Lone Wolf Team is Mission Focused, Customer Oriented, Process Guided, and Solutions Driven. Candidates interested in joining the team must be critical thinkers, have a strong work ethic, and be able to work independently or as a member of a team in a dynamic environment that supports a critical and rewarding mission. We value candidates who are detail-oriented while also being able to think and react quickly to emerging and unique problem sets. To be successful, you must be able to rapidly adapt and learn how to operate the front and back end of new products and processes. The Team is expected to grow and is looking for people who can apply disciplined processes and provide imaginative solutions that enable the adoption of innovation and emerging technologies that create opportunities for transformative change. Responsibilities: The duties and responsibilities of the Maximo Administrator include, but are not limited to, the following: * Oversee the administration and ongoing management of the IBM Maximo system, ensuring it operates at peak performance and remains fully accessible to end users throughout the program, while addressing any technical issues and implementing improvements as needed * Design, modify, and enhance SQL queries to facilitate efficient reporting, data extraction, and to improve overall system performance * Oversee database administration duties, including backup, recovery, and performance optimization, while ensuring the integrity, security, and availability of data * Collaborate closely with the logistics team to gather business requirements and configure Maximo to effectively address their needs * Leverage Java programming to customize and develop features within the Maximo system, enhancing its functionality and expanding its capabilities to better meet organizational needs * Design and develop BIRT (Business Intelligence and Reporting Tools) reports tailored to meet specific business requirements, ensuring accurate data representation and insightful analysis * Integrate Maximo with other systems, particularly ServiceNow, to facilitate seamless data flow and automate processes across platforms * Partner with IT and logistics professionals to design and implement integrations between Maximo and various other systems, including ServiceNow, to streamline processes and enhance system connectivity across the organization * Conduct routine system audits, apply necessary patches, and implement upgrades to ensure the security, stability, and optimal functionality of the system * Diagnose and resolve technical issues related to Maximo and its associated databases, restoring functionality and minimizing system disruptions * Deliver training and ongoing support to end-users, helping them develop proficiency in using Maximo and related tools effectively * Conduct regular audits of the Maximo system, apply required patches, and plan and execute system upgrades to maintain optimal performance and security * Maintain detailed documentation of system configurations, changes, and procedures to promote clear communication and facilitate knowledge sharing among team members Requirements: * Strong understanding of Maximo architecture, database (DB2, Oracle, or SQL Server), and integration tools * Experience with automation scripting (e.g., Jython, JavaScript), BIRT reporting, and workflow configuration * Proficiency in SQL and understanding of relational database concepts * Familiarity with WebSphere or WebLogic application servers * Proficiency with Cabana for Maximo Customization * Experience with Business Intelligence and Reporting Tools * Familiarity and experience with database administration, including backup and recovery processes * Must be able to work a 40-hour work week, normally Monday through Friday * Ability to work overtime during critical peaks and be available to meet last minute requests for overtime if needed * Ability to travel (5-10%) primarily within 75 miles * Familiarity with MS Office applications such as Excel, Word, Outlook, SharePoint, Project and Visio * Exceptional attention to detail; excellent verbal and written communication skills; strong critical thinking, organizational, time-management, and problem-solving skills * Ability to work both independently and as part of a team in a dynamic environment Clearance Required: * Must have active Top-Secret clearance with SCI or TS with the ability to acquire SCI Minimum Education: * High School Diploma Minimum Years of Experience: * At least 3 to 5 years of hands-on experience with IBM Maximo (preferably version 7.6 or newer) Required Certifications: * Must possess one of the following 8140 IAT Level II or III baseline certifications: * Level II certs include - CCNA Security, GISCP, GSEC, Security+ CE, SSCP * Level III certs include - CASP CE, CCNP Security, CISA, CISSP (or Associate), GCED, GCIH Preferred: * Bachelor's degree in IT related field * IBM Certified Administrator - Maximo Manage * Experience with ITIL * Experience with ServiceNow #javelin

About GKG With a passion for excellence, Golden Key Group (GKG) helps clients solve their strategic, organizational, and operational challenges to better meet their mission demands. We have serviced more than 25 Federal departments and agencies and several large commercial companies since our inception in 2002. Golden Key Group's talented professionals, combined with our strategic partners, bring a depth of commercial and government experience and expertise. We are relentless in delivering the highest levels of services to provide tangible value and create sustainable results for our clients. Overview We are currently accepting applications for a Secretary II position in Dahlgren, VA. This position is pending contract award in early Fall 2025. The ideal candidate will support daily office functions including documentation, data management, and administrative support tasks in a professional and organized manner. Responsibilities Provide general administrative and clerical support. Create, edit, and manage formal documents and records. Maintain filing systems; scan, fax, and manage sensitive (PII) materials Answer phones, take messages, and schedule meetings and appointments Take and transcribe formal meeting minutes Greet and assist visitors in a professional manner Maintain and order office supplies Other duties as assigned. Qualifications Eligible for clearance, none required at start. Minimum of 2 years of administrative or clerical experience. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, Access) and Adobe. Typing speed of at least 40 words per minute. Excellent written and verbal communication skills. Strong organizational and multitasking abilities. Experience handling classified or sensitive information. Demonstrated professionalism and phone etiquette.

Job DescriptionPosition Description: Claxton Logistics Services LLC, a leader in the acquisition community, is looking for qualified, professional Administrative Assistant Support personnel to join our team. They must be adaptable, flexible and best suited to accomplish both planned and emergent tasks. Emphasis will be placed on productivity, and accountability. This is a full time position with 8 hours executed between 0700-1700 Monday through Friday excluding Federal Government holidays. Primary Duties: 1. Administrative Management Support. Administrative support includes duties such as: Enterprise Task Knowledge Management Software Solution (ETMS2) Conference coordination Correspondence Defense Travel System (DTS) Staff Action Packages Telephone Calls Meetings and Calendars Copy, Print, Scan, Shred, Fax File, Upload Documents Marine-On-Line (MOL) Office supplies SharePoint Education/Experience/Qualification: Preferred 1+ years of experience in or in support of a Marine Corps program or similar Security Clearance: Selected applicant will be required to obtain and retain a Secret Security Clearance. Location: The primary place of performance for this contract is Marine Corps Base Quantico, VA Powered by JazzHR DbywmhE0iM

Administrative Assistant supporting the Giving and Fundraising Team for a Major Non-Profit. Principal Duties and Responsibilities * Provide general administrative support to executives. * Serve as primary point-of-contact for assigned individual or department. * Answer and screen incoming telephone calls. * Review and respond to email, resolve routine questions and problems, greet visitors. * Schedule and arrange staff participation in meetings, conference calls, local and international events and other activities. Prepare and process travel arrangements. * Maintain and organize contact lists, records and reports. * Draft and prepare correspondence. Coordinate and prepare materials for meetings and events. Attend meetings as needed. * Complete financial transactions as directed. Monitor budgeted and non-budgeted revenue and/or expenses. Job Specifications * High School Diploma or equivalent. Bachelor's Degree and/or IAAP certification preferred. * 2+ years work experience in an administrative support/clerical role. Relevant experience in a not-for-profit, military, multicultural and/or global organization preferred. * Ability to manage a high volume of assignments with varying complexity and competing priorities in a fast paced environment with integrity and professionalism. * Strong interpersonal and customer service skills. * Proficiency using computers and electronics equipment. General knowledge of various software, applications, and programs including but not limited to Microsoft Office 365. * Must be punctual, organized and self-motivated, with the ability to quickly and easily adapt to changing organizational needs. * Ability to achieve desired results while working collaboratively in a team environment. Ability and willingness to work overtime as needed. * Ability to perform basic math and follow proper cash/donation handling and reporting procedures. * Ability to obtain and maintain proper credentials necessary to access client's locations and facilities including but not limited to security, credit and/or background screening, SOFA status, valid driver's license. * Physical requirements involved using hands/fingers to feel, climb ladders, kneel/crouch/crawl, repetitive motion, lift/carry up to 10lbs, talk/hear.

Bowhead is seeking an Administrative Assistant, Junior, to perform routine administrative functions such as drafting and routing correspondence, scheduling appointments, organizing and maintaining files, or providing information to callers. **Responsibilities** NAVAIR Specific Requirements: + In addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements using the Defense Travel System), this position will provide administrative support to executive staff with office management. + The Administrative Assistant may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials. + Other duties as assigned. **Qualifications** + A High School diploma or GED is required at a minimum in addition to atleast one (1+) year of experience in a customer and business oriented position + Must be proficient with Microsoft Sharepoint and the standard Microsoft Office Suite (e.g., Outlook, Word, Excel, and PowerPoint). Physical Demands: + Must be able to lift up to 25 pounds + Must be able to stand and walk for prolonged amounts of time + Must be able to twist, bend and squat periodically SECURITY CLEARANCE REQUIREMENTS: Must be able to obtain a security clearance at the Secret level. US Citizenship is a requirement for Secret clearance at this location. Applicants may be subject to a pre-employment drug & alcohol screening and/or random drug screen, and must follow UIC's Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant's resume/application may be subject to verification. Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes. UIC is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE/D/V. In furtherance, pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants, based on the provisions contained within The Alaska Native Claims Settlement Act. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. Please view Equal Employment Opportunity Posters provided by OFCCPhere (******************************************* . All candidates must apply online at ***************** , and submit a completed application for all positions they wish to be considered. Once the employment application has been completed and submitted, any changes to the application after submission may not be reviewed. Please contact a UIC HR Recruiter if you have made a significant change to your application. In accordance with the Americans with Disabilities Act of 1990 (ADA), persons unable to complete an online application should contact UIC Human Resources for assistance *****************/careers/recruitment/ . The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c) UIC Government Services (UICGS / Bowhead) provides innovative business solutions to federal and commercial customers in the areas of engineering, maintenance services, information technology, program support, logistics/base support, and procurement. Collectively, the fast-growing Bowhead Family of Companies offers a breadth of services which are performed with a focus on quality results. Headquartered in Springfield, VA, we are a fast-growing, multi-million-dollar company recognized as a top Alaska Native Corporation providing services across the Department of Defense and many federal agencies. Bowhead offers competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long-term disability, and 401(k) retirement plans as well as a paid time off programs for eligible full-time employees. Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs. **Join our Talent Community!** Join our Talent Community (************************************************************************ to receive updates on new opportunities and future events. **ID** _2025-22424_ **Category** _Admin/Office Support_ **Location : Location** _US-VA-Arlington_ **Clearance Level Must Be Able to Obtain** _Secret_ **Minimum Clearance Required** _N/A_ **Travel Requirement** _Less than 10%_

Affirmative Action/ Equal Opportunity Employer The Administrative Assistant professional provides administrative support and handle numerous responsibilities. This person works with trades professionals, technical personnel, or with other administrative assistants. RESPONSIBILITIES: Coordinates administrative activities and storing, retrieving, and integrating information for dissemination to staff and clients Performs a variety of administrative and clerical duties as assigned Responsible for electronic files and does research as required Uses the telephone, mail services and web sites in order to complete job functions Communicates on quasi-technical and programmatic elements Creates and manages spreadsheets, documents and databases Creates presentations, reports and documents Composes correspondence to clients and inner office personnel Uses computers and software, fax machines, photocopiers, scanners, and videoconferencing QUALIFICATIONS: Education/Experience: High School Diploma plus 2 years industry specific experience Computer experience (certificates of completion for courses a plus) Skills: Adapt and implement new procedures as required to provide excellent customer support Willing to learn new technologies and stay current on the latest industry trends Excellent listening, troubleshooting and problem solving skills Professionally and effectively communicate; both verbal and written at all levels within the organization Self-starter, able to work independently with minimum supervision Strong interpersonal skills and ability to work in a team environment Maintain complete confidentiality of sensitive information Proficient knowledge with MS Office365 applications General Requirements: US Citizenship required Ability to obtain and maintain a government security clearance May be required to work additional hours to support business objectives Limited availability to take leave during peak business cycles to support business objectives Ability to maintain valid driver's license issued within the United States and proof of personal liability insurance (applicable for mileage reimbursement) Local travel (DC Metro area) may be required