Administrative assistant jobs in Fredericksburg, VA - 1,027 jobs

Operations Assistant (Contract-to-Hire) Company: Law Firm Reports To: Director of Operations Compensation: $28.00 per hour Convert permanent 60-65K base salary Employment Type: Contract-to-Hire A national law firm with a growing footprint of 13 offices and is seeking a highly organized and proactive Operations Assistant to support the day-to-day operations of its Boston Seaport office. This role offers the opportunity to work within a dynamic, expanding organization and support firm leadership across multiple functions. The ideal candidate thrives in a fast-paced professional environment, demonstrates exceptional attention to detail, and is capable of managing multiple priorities while consistently meeting deadlines. Key Responsibilities Provide operational and administrative support to managers, directors, and partners Organize files and maintain accurate documentation and records Assist with the coordination and execution of internal and external office events Support the day-to-day operations of the Boston office Occasionally staff the reception desk to greet and assist guests and visitors Provide support for real estate, office expansion, and construction projects as needed Follow up with vendors and assist with vendor coordination Manage and prioritize a high volume of tasks with accuracy and professionalism Ensure deadlines are met and exceeded in a fast-paced environment Qualifications Bachelor's degree required 1+ year of professional experience or a recent graduate with strong co-op or internship experience Outstanding verbal and written communication skills Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Experience with Zoom and Microsoft Teams Highly organized with strong attention to detail Proven ability to manage competing priorities and meet deadlines Professional demeanor with strong interpersonal skills If you are interested in this opportunity please apply to this job or send your resume to ***********************. NO C2C apply

Pilot Assistance Speicalist The Air Line Pilots Association, International (ALPA), the largest airline pilot union in the world and the largest non-governmental aviation safety organization in the world (representing over 80,000 pilots at 42 U.S. and Pilot, Specialist, Operations, Medical, Support, Aviation, Healthcare

We are seeking a highly organized, proactive, and detail-oriented person to join us in a unique and exciting role as an Executive Assistant providing support to the transactional partner group and resident in either our Washington, DC or New York office. This critical role requires a dynamic professional who thrives in a fast-paced environment and can manage a high volume of activity with precision and discretion. You will be in the middle of everything, from working with our clients, organizing internal meetings, and managing billing and financial data. Our ideal candidate is a reliable, resourceful, and trusted team player who consistently goes above and beyond to support the success of the team. Responsibilities and Duties: Partner Support Monitors and manages phone calls, emails, and correspondence with professionalism and urgency. Manages and coordinates schedules, arranges travel logistics, and updates calendars. Manages timekeeping, billing, and prepares expense reimbursements, including credit card expense reconciliation. Client Support Directs engagement with clients and external colleagues, including expert witnesses and co-counsel. Coordinates client matters, engagement letters, billing rates, statements, etc. Prepares and edits client correspondence. Maintains filing systems and projects manage action items. Provides onsite assistance during litigation. Practice Group Development Prepares presentations for speaking engagements and events. Coordinates planning calls and manages event deliverables, in conjunction with the Practice Group Director. Other Duties Serves as chief of staff in practice group. Assists in the coordination and planning of Firm related projects and events. Collaborates closely with the Human Resources Manager and other administrative business professionals to ensure seamless team operations. Participates in other activities as needed. Knowledge, Skills and Abilities: A four-year college degree is preferred but not required. Four to eight years of executive-level work experience supporting senior level leader(s). Strong executive management and secretarial skills including word processing, general office procedures, filing techniques, managing email, maintaining project calendars, organizing work, and working with a wide spectrum of individuals. Strong proofreading skills, organizational skills, grammar and attention to detail are essential. Confidential, respectful and attentive; able to work with individuals at all levels in the organization as well as clients. Able to work with limited direction and supervision. Handles diverse tasks, is a team player and internal/external liaison between the individuals being supported and the partnership, departments, staff, clients and vendors. Communicates accurately and professionally with internal and external clients and maintains total confidentiality in all matters. Manages a heavy workload with ability to prioritize projects and daily work to ensure timely completion of deliverables. High level of proficiency in the use of Microsoft Office programs, especially MS Word, MS Excel, MS PowerPoint and Outlook are required. Knowledge of Aderant and iTimekeep desired but not required. This is a hybrid role and will require on-site presence 3-4 days per week. The salary ranges for this position vary depending on the geographic location and other factors such as experience, internal equity, market data, and job-related considerations. The range for this position is from $85,000- $110,000 with offers contingent upon the various factors. The firm's compensation strategy includes not just a base salary but also comprehensive benefits such as healthcare, paid time off, discretionary merit bonuses, life and disability insurance, retirement plans and tailored learning opportunities. Eversheds Sutherland (US) LLP is committed to promoting diversity and inclusion within our Firm and in the larger legal profession. We believe that diverse skills, knowledge and viewpoints make us a stronger firm. Eversheds Sutherland (US) LLP maintains a policy of affording all employees and applicants equal employment opportunities without regard to actual or perceived race, color, religion, sex (including pregnancy, childbirth, lactation and related medical conditions), sexual orientation, gender (including gender identity or expression or transgender status), national origin, age, disability, genetic information, marital or familial status, domestic violence victim status, ancestry, amnesty, citizenship status, ethnicity, military and veteran status, or any other characteristic protected by applicable law. Unlawful discrimination, harassment and retaliation will not be tolerated in any of the Firm's offices or any other work-related setting. Qualified individuals with a disability may request a reasonable accommodation in order to apply for a position or to enable them to perform the essential functions of a position for which they are otherwise qualified. EEO.

Hawthorne Lane is a recruiting firm in Washington, DC that partners with PR/communications firms, consulting firms, trade associations, corporations and nonprofits. Temporary positions can help you get your foot in the door with these types of organizations and more! Temporary roles can also be a short term fit for those in transitional periods, before going back to school, relocating, or waiting on a security clearance! No matter the reason, our recruiters are passionate about matching your needs with a role you will love, in the short term for temporary positions, or longer term for temporary to hire, or direct-hire positions. Currently, we are looking for dynamic candidates with prior administrative and problem-solving skills. Key Responsibilities: Executive Assistants: Manage Executive's schedules, correspondence and projects in accordance with shifting needs and priorities. Front Office Coordinator: Perform gatekeeper duties while managing communication between your staff and clients. Customer service focused and dependable. Administrative Assistant: Provide indispensable support to your team by managing calendars, preparing correspondence, and planning events. Research Assistant: Support research studies, gather and analyze data, and present your findings to a team of professionals. Project Assistant: Guide projects from start to finish by managing the budget, implementing a strategic plan, and meeting important project milestones. Why You'll Love Working Here: Companies offer endless learning opportunities. Fun and lively work culture. Competitive hourly rates and opportunities for direct hire employment. What We're Looking For: Skills. A minimum of one (1) year of administrative or office experience. Inquisitive. You want a job that will challenge you and teach you useful skills along the way. Service oriented. You'd take on any task that would help your team accomplish their goals. Professional and formal. You know how to compose business emails and letters. Computer savvy. You are an expert in MS Office. Team player. You are willing to take on new tasks to further the office initiative. Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Xcel Construction is a growing construction comapany. We work on multiple commercial construction projects and are building a structured office environment to support accounting, project management, and leadership. We are looking for a smart, motivated Administrative Assistant who wants hands-on experience in a real construction office environment and is interested in learning how a business operates. Position Summary The Administrative Assistant provides general office and administrative support to the accounting team, project managers, and company leadership. This is an entry-level role ideal for: Someone currently in college Someone taking business or accounting classes Someone early in their career who wants exposure to construction operations We are looking for someone organized, reliable, bilingual, and eager to learn. Required Qualifications Fluent in English and Spanish Strong organizational skills Comfortable with basic computer tasks (email, documents, spreadsheets) Willingness to learn and take direction Reliable, punctual, and detail-oriented Preferred (Not Required) Currently enrolled in college or technical courses (business, accounting, management, or related) Interest in construction, business operations, or accounting Basic familiarity with Excel or Google Sheets Job Type: Full-time Work Location: In person

Who We Are Our purpose at CloudHQ is to provide flexible, efficient, and resilient data center solutions to businesses of all sizes. Our growing organization was founded by the pioneer of data center REITs. CloudHQ has state-of-the-art data center sites located on two Northern Virginia campuses, as well as London, Frankfurt, Paris, Milan, and São Paulo, and we anticipate exponential growth over the next several years both in the US and abroad. Our company's reach is expanded through our affiliate companies - Cloud Capital, Dalian Development, and WindHQ. What The Role Entails CloudHQ is seeking a highly polished and trusted Executive Assistant to provide strategic, high-impact administrative support to our Chief Financial Officer and Chief Operating Officer & President. This is a unique, dual-leader role designed for a professional who thrives at the intersection of precision, discretion, and influence. In this position, you'll do more than manage calendars and logistics, you'll connect executive priorities to flawless execution, enabling our leaders to focus on driving CloudHQ's continued growth and success. The ideal candidate is personable, masterfully organized, detail-driven, and confident in navigating competing priorities with sound judgment and absolute confidentiality. Success in this role requires urgency, anticipation, and exceptional customer service. What You Get to Do · Provide comprehensive executive support, including complex calendar management, travel coordination, meeting preparation, and expense reporting for both the CFO and COO · Anticipate executive needs by proactively managing priorities, deadlines, and follow-ups · Act as a trusted liaison between executives and internal/external stakeholders, exercising professionalism and confidentiality at all times · Prepare materials, presentations, and correspondence with a high level of accuracy and attention to detail · Provide high-level administrative and operational support, anticipating the needs of both the CFO and COO to facilitate efficient decision-making · Handle highly confidential financial and complex information with the utmost discretion · Assist with the creation of presentations and preparation of materials for board meetings, audits, investor calls, and other high-level communications Prepare, review, and deliver high-quality correspondence on behalf of the CFO and COO, ensuring clarity, accuracy, and professionalism Please Note: For any candidates advancing to the interview phase will be required to submit a professional writing sample. What You Bring to The Role A minimum of 10 years of professional experience as a high-level Executive Assistant Be detail-oriented, driven and a self-starter with a "hustle" attitude and the ability to operate independently and anticipate the needs of others Superior communication skills, both written and verbal Exceptional organizational skills with the ability to manage multiple competing priorities seamlessly A proactive, service-oriented mindset with a strong sense of urgency Advanced proficiency in Microsoft Office and other highly utilized software tools Possess an exceptional level of discretion and experience with handling highly sensitive financial and corporate information Superb judgment, a high degree of confidence, and the proven ability to work calmly under pressure You maintain a level of professional assertiveness, acting as a "gatekeeper" to protect the CFO and COO's time while ensuring seamless communication flow Our Ideal Candidate Will Also Possess · A bachelor's degree in business administration, communications, or a similarly related field of study What We Offer CloudHQ's people and culture are the most enriching aspects that make us a great place to work. We are strengthened by industry experts who bring extensive knowledge, skill, and experience; leaders who bring vision, innovation and commitment to our people; and an expanding team of individuals who believe in that vision and bring their best to support their customers and team. Our employees enjoy competitive compensation and rewarding incentives, comprehensive benefits (medical, dental, vision, life insurance, disability), 401(k) with match, 12 paid holidays, generous PTO, development opportunities, and the ability to closely impact and contribute to the growth of an exceptional organization. Equal Employment Opportunity CloudHQ is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected veteran status, or other legally protected status.

LHH is currently partnering with a nonprofit association in Washington, DC area to bring on an Administrative Assistant to support two senior partners. This is an ongoing temporary opportunity for the next 2+ months with potential to extend and will pay between $22-$25 per hour, based on experience. Responsilblites: Act as the welcoming front-facing representative for visitors and staff, cultivating a polished, professional, and inviting office atmosphere. Handle incoming communications through Microsoft Teams and oversee visitor traffic to ensure seamless coordination and a strong first impression. Maintain an orderly reception area while managing mail distribution, courier services, and incoming/outgoing packages. Stay attuned to the office calendar to support meetings, events, and daily operational needs. Deliver proactive administrative support to the Senior Vice President, Finance & Administration, including calendar oversight, meeting coordination, and scheduling. Arrange travel logistics and prepare and submit expense reports in a timely manner. Assist with project coordination and track priorities to support evolving business needs. Serve as the primary contact for office supplies and workroom management, ensuring inventory is well stocked and organized. Liaise with building management and vendors to address maintenance and service requests efficiently. Administer key fob access and oversee office opening and closing procedures. Qualifications & Experience 2+ years of experience in administration, facilities, or operations. Strong organizational skills with the ability to manage multiple priorities effectively. Professional communication and interpersonal skills; able to build positive relationships across the organization. Comfortable using Microsoft Office, Teams, and CRM systems. Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

: The Administrative Assistant will provide comprehensive administrative support to ensure efficient operation of the office. This role includes managing daily office tasks, coordinating meetings, and maintaining clear and effective communication with staff, clients, and external contacts. The ideal candidate is organized, detail-oriented, and capable of handling multiple tasks with accuracy and professionalism. **Pay: $20 per hour.** _The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant's experience, skills, abilities, geographic location, and alignment with market data._ **Schedule:** Monday - Friday 7:00am - 3:30pm **Benefits:** ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM Team Member Benefits | Staff & Management (*********************************************************************************************************** **Key Responsibilities:** + **Administrative Support:** Perform general office duties such as answering phones, responding to emails, handling mail, and greeting visitors. Provide client meeting administrative support. + **Document Management:** Prepare, edit, and distribute reports, memos, and other documents. Maintain accurate records and filing systems. + **Communication:** Serve as a liaison between different departments, handling information requests and queries from internal and external parties. + **Office Coordination:** Order office supplies, handle office equipment maintenance, and ensure the workplace is clean and organized. + **Data Entry and Reporting:** Input data accurately into databases and generate reports as required. Maintain confidentiality of sensitive information. + **Project Assistance:** Support special projects and provide assistance to various departments as needed. **Qualifications:** + **Education:** High School Diploma or equivalent required; Associate's or Bachelor's degree preferred. + **Experience:** Minimum of 2 years of administrative or office management experience. + **Skills:** + Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). + Excellent organizational and time management skills. + Strong written and verbal communication skills. + Ability to multitask and prioritize workload effectively. + Attention to detail and problem-solving skills. + Ability to work independently and as part of a team. + Bilingual Spanish/English is preferred **Working Conditions:** + **Environment:** Office setting, Monday to Friday, with occasional requirements for overtime. + **Physical Requirements:** Ability to sit for extended periods, use a computer, and perform light physical tasks such as lifting up to 25 pounds REQNUMBER: 140394 ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call ************. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

To assist the department leadership team in analyzing and evaluating the activities of the department/division, to coordinate actions that cross division lines and to provide administrative support. Lead complex/difficult and moderately varied tasks of considerable latitude and impact. Responsibilities Collect, prepare and maintain data for analysis, reports and reference Coordinate and prepare agendas for meetings, events and presentations Coordinate travel arrangements, prepare authorizations and review expense reports Monitor, field and direct phone calls; document as required Order supplies/services and reconcile invoices Partner with leadership to coordinate, execute and maintain programs and initiatives Prepare and submit budget requirements for Annual Financial Plan (AFP) Proofread and edit content for standardization to ensure clarity and accuracy Remain abreast of corporate business plans and marketing efforts Represent the department/division/branch in disaster recovery plans Research and evaluate operational issues, inquiries and/or complaints Review internal studies and surveys to provide summaries to leadership Contribute to a culture of collaboration by actively working across business lines, communicating knowledge and business processes to other business units Plan, develop, implement and maintain new and existing programs, campaigns and special offers Recommend and implement technical/electronic enhancements to improve administrative operations Identify areas of improvement; determine solutions; implement enhancements/changes to improve operations, standards and results Perform other duties as assigned Qualifications Ability to maintain confidentiality and demonstrate integrity Ability to work independently and in a team environment Experience in independently managing or administering a function or project Extensive experience in performing clerical or administrative duties/responsibilities Advanced knowledge of expense tracking, budget preparation and administration Advanced database and presentation software skills Advanced organizational, planning and time management skills Advanced research, analytical, and problem solving skills Advanced skill communicating with all levels within an organization Advanced skill exercising initiative and using good judgment to make sound decisions Advanced skill interacting with staff, management, vendors and members diplomatically and tactfully Advanced skill presenting findings, conclusions, alternatives and information clearly and concisely Advanced verbal and written communication skills Advanced word processing and spreadsheet software skills Expert administrative support skills, methods and procedures Desired Qualifications Working knowledge of Navy Federal products, services, programs, policies and procedures Associate's Degree in Business Administration or in a related field Hours: Monday - Friday, 8:00AM - 4:30PM Location: 820 Follin Lane, Vienna, VA 22180 About Us Navy Federal provides much more than a job. We provide a meaningful career experience, including a culture that is energized, engaged and committed; and fierce appreciation for our teams, who are rewarded with highly competitive pay and generous benefits and perks. Our approach to careers is simple yet powerful: Make our mission your passion.* Fortune 100 Best Companies to Work For 2025* Yello and WayUp Top 100 Internship Programs* Computerworld Best Places to Work in IT* Newsweek Most Loved Workplaces* 2025 PEOPLE Companies That Care* Newsweek Most Trustworthy Companies in America* Military Times 2025 Best for Vets Employers* Best Companies for Latinos to Work for 2024* Forbes 2025 America's Best Large Employers* Forbes 2025 America's Best Employers for New Grads* Forbes 2025 America's Best Employers for Tech Workers* 2025 RippleMatch Campus Forward Award Winner for Overall Excellence* Military.com Top Military Spouse Employers 2025* 2025 Handshake Early Talent AwardFrom Fortune . 2025 Fortune Media IP Limited. All rights reserved. Used under license. Fortune and Fortune Media IP Limited are not affiliated with, and do not endorse products or services of, Navy Federal Credit Union.Equal Employment Opportunity: All qualified applicants will receive consideration for employment without regard to age, race, sex, color, religion, national origin, disability, veteran status, pregnancy, sexual orientation, genetic information, gender identity or any other basis protected by applicable law.Disclaimers: Navy Federal reserves the right to fill this role at a higher/lower grade level based on business need. An assessment may be required to compete for this position. Job postings are subject to close early or extend out longer than the anticipated closing date at the hiring team's discretion based on qualified applicant volume. Navy Federal Credit Union assesses market data to establish salary ranges that enable us to remain competitive. You are paid within the salary range, based on your experience, location and market position. For additional details regarding compensation and benefits, review the Benefits page of the Navy Federal Career Site.Protect Yourself from Job Scams: Navy Federal Credit Union jobs are posted on our career site, jobs.navyfederal.org and reputable job boards (e.g., LinkedIn, Indeed). We do not post jobs on social media marketplaces, messaging apps or unverified websites. We will never ask candidates for payment, bank details or personal financial information during the hiring process.Bank Secrecy Act: Remains cognizant of and adheres to Navy Federal policies and procedures, and regulations pertaining to the Bank Secrecy Act.

The Ford Agency is now recruiting for a top-notch Executive Assistant with C-Suite support experience to support a busy Executive of a trade association located in downtown, DC. This is a busy role supporting a visible executive and is a great opportunity for an experienced EA with strong communication and project management skills. This is a hybrid role and an excellent environment with room for professional growth! Responsibilities Include: Maintain complex calendars and travel planning Prepare and proofread correspondence and other documents Plan and manage logistics for Board meetings and other leadership events Track email correspondence and identify key logistics Serve as Office Manager, ensuring smooth operations of the DC office Qualifications Include: 5 years' of demonstrated experience supporting C-Suite executives Expert Outlook scheduling skills, along with general MS Office proficiency Strong prioritization skills and the ability to anticipate and plan for scheduling disruptions Strong attention to detail, organization, and written and verbal communication skills Candidates for this position must be based in DC, MD, or VA area or have independent plans for relocation. The Ford Agency is a recruiting firm based in Washington, DC. We represent a broad range of organizations including: non-profits, associations, legal, consulting, and government relations firms. This position is an opening with one of our clients. To see more positions available through The Ford Agency, please check out our website at ********************

Ennoble Care is a respected provider of community-based primary, palliative, and hospice care services. Guided by the mission, "To Care Is An Honor," our team is dedicated to delivering exceptional care and support to patients and families. With licensed clinicians across New York, New Jersey, Maryland, DC, Virginia, Georgia, Oklahoma, and Kansas, Ennoble Care is committed to ensuring compassionate and high-quality care for those we serve. Position Summary The Executive Assistant provides high-level administrative support to the C-Suite team, with primary support to the Chief of Staff and CFO. This role is critical to keeping executives organized, informed, and focused on strategic priorities. The ideal candidate is proactive, highly organized, and comfortable managing multiple priorities in a fast-paced healthcare environment. You will serve as a trusted partner to leadership, handling sensitive information with discretion and ensuring seamless day-to-day operations. Key Responsibilities Calendar & Schedule Management • Manage complex calendars for multiple executives, prioritizing and scheduling meetings • Coordinate internal and external meetings, including room bookings and video conference setup • Anticipate scheduling conflicts and proactively resolve them • Prepare executives for meetings with agendas, briefing materials, and relevant documents Meeting Support & Follow-Up • Attend key meetings and take detailed notes • Track action items and follow up with responsible parties to ensure completion • Prepare meeting recaps and distribute to stakeholders • Maintain action item tracker and provide regular status updates to executives Travel & Expense Management • Book travel arrangements including flights, hotels, rental cars, and ground transportation • Prepare detailed travel itineraries • Process and reconcile expense reports in a timely manner • Ensure travel and expenses comply with company policies Communication & Correspondence • Draft, proofread, and edit emails, memos, and presentations on behalf of executives • Serve as a liaison between executives and internal/external stakeholders • Handle confidential and sensitive information with discretion • Screen and prioritize incoming communications Administrative Support • Prepare documents, reports, and presentations • Maintain organized filing systems (digital and physical) • Coordinate with other departments on cross-functional initiatives • Handle ad-hoc projects and requests as needed Office Reception (Arlington) • Serve as the welcoming presence at the front of the Arlington office • Greet visitors, clients, and vendors • Receive and manage packages and deliveries • Coordinate visitor access with building management • Maintain a professional and organized reception area Qualifications Required • 3+ years of experience as an Executive Assistant supporting senior leadership or C-Suite executives • Exceptional organizational skills and attention to detail • Strong written and verbal communication skills • Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) • Experience managing complex calendars across multiple executives • Experience booking travel and processing expense reports • Ability to handle confidential information with discretion and professionalism • Proactive mindset with ability to anticipate needs and solve problems independently • Ability to work in-office in Arlington, VA Preferred • Experience at a management consulting firm (McKinsey, Bain, BCG, or similar) • Experience in healthcare, professional services, or fast-paced growth environments • Experience supporting multiple executives simultaneously • Familiarity with project management tools (Asana, Monday, etc.) • Experience with virtual meeting platforms (Zoom, Teams, Google Meet) • Notary public certification or willingness to obtain What Success Looks Like • Executives arrive at meetings prepared and on time • Action items from meetings are tracked and completed without reminders • Travel runs smoothly with no last-minute surprises • Expense reports are submitted accurately and on time • Executives can focus on strategic priorities because administrative operations run seamlessly What We Offer • Competitive salary • Comprehensive health, dental, and vision insurance • 401(k) with company match • Paid time off and holidays • Direct exposure to executive leadership and strategic decision-making • Opportunity to grow with a rapidly expanding healthcare organization How to Apply Interested candidates should submit a resume and cover letter highlighting their experience supporting senior executives, managing complex calendars, and handling travel and expense management.

Support Assistant - Special Education (Full-Time) 📍 Annandale, VA Make a meaningful impact. Support students who need it most. PHILLIPS Programs Schools are private special education day schools serving students with emotional and behavioral needs. We provide a structured, compassionate environment where students are supported in developing regulation, independence, and academic growth - and where staff are empowered to do meaningful, hands-on work. Why PHILLIPS? ✔ Competitive salaries ✔ Comprehensive benefits ✔ Supportive, mission-driven culture ✔ Ongoing training and professional development ✔ Eligible employer for the Federal Student Loan Forgiveness Program What You'll Do: As a Behavior Support Assistant, you'll work directly with students throughout the school day, partnering closely with Teachers, Instructional Assistants, and Clinical staff to provide consistent, individualized support. This role is highly student-facing and plays a critical role in maintaining safety, structure, and engagement. Responsibilities include: Providing individual and small-group student support aligned with IEP goals Supporting individualized programs focused on regulation, engagement, and skill development Assisting with data collection and documentation related to student progress Supervising students during classroom activities, transitions, meals, transportation, and off-campus activities Supporting de-escalation and crisis response in accordance with training and school protocols Collaborating with teachers, behavior staff, and related service providers Helping maintain a safe, structured, and supportive learning environment Assisting with classroom organization and daily program needs What We're Looking For: 🎓 High school diploma required; college coursework in Education, Psychology, or related fields preferred 💡 Experience supporting students with special needs, emotional regulation challenges, or similar settings strongly preferred 🤝 Ability to remain calm, patient, and consistent in fast-paced situations 📊 Comfort with documentation, data tracking, and following structured plans ❤️ Genuine interest in supporting students with diverse learning and emotional needs Who This Role Is Great For: Candidates interested in special education, behavioral health, or youth services Individuals with experience in behavioral support, residential care, or therapeutic settings Those seeking a hands-on, student-facing role with strong team support and growth opportunities

This Nonprofit Organization is in the higher education community offers career growth and advancement opportunities in a friendly environment while learning the basics of a public service organization. The Enrollment Analyst is responsible for timely and accurate processing of information and serving as the liaison between the department and external clients. You will perform administrative and operational support tasks that may include: processing and filing documents, maintaining databases, and assisting users with account access. In an effort to ensure positive experiences for all clients, the incumbent will correspond with, and offer assistance to internal and external clients. Responsibilities of Data Entry Assistant: Provide exceptional customer service to clients Support clients with file and data inquiries such as file errors and warnings, updating inaccurate data, submission schedules, etc. Process and analyze data files to ensure they meet organizational data integrity standards and compliance reporting requirements, as appropriate. Provide critical feedback on the new hire learning and development program. Participate in department meetings, trainings, and other formal and informal events. Collaborate with the Audit Resource Center and department leadership on escalations and support calls. Answer inbound inquiries using multiple communication channels (email, phone, etc.) and thoroughly document details in Salesforce. Effectively communicate with internal and external customers to ensure complete, accurate, and timely responses/resolution. Demonstrate openness to new perspectives and ideas. Build trust with internal and external stakeholders by demonstrating consistency between words and actions. Qualifications for Data Entry Assistant: Some college, or an equivalent combination of education and experience, including through military service will be considered. 0-2 years of experience in customer service or client management. Competency with computer skills (e.g., for database, web applications, and email). Experience working with Microsoft Office Suite (with a focus on Outlook and Excel). Strong critical thinking and active listening skills. Strong verbal and written communication skills. Demonstrated ability to adapt to changing priorities and procedures. Must live within a commutable distance to Herndon, VA Additional Desired Requirements: Bilingual (Spanish). Undergraduate degree. Experience: With the student loan industry, higher education industry, and/or web order management. Working with data, and/or reviewing and analyzing large volumes of data. With Salesforce ServiceCloud. Strong interpersonal skills. Demonstrated ability to remain poised under pressure and work effectively on teams.

Forrest Solutions is seeking a Full-Time Mobile Associate to provide on-site support and coverage across multiple client locations in the Washington, DC market, including Washington, DC, Northern Virginia, and Baltimore, MD. This role is ideal for a customer-focused professional with strong copy/print and imaging experience who thrives in a fast-paced, service-oriented environment. Key Responsibilities Execute all daily activities in accordance with Forrest Solutions' Standard Operating Procedures, policies, and guidelines Deliver exceptional customer service and maintain a professional, friendly, and cooperative attitude at all times Greet and assist customers promptly, ensuring a clean, productive, and welcoming workspace Provide copy, print, and imaging services, including: Binding, hole punching, stapling, and basic copier maintenance CD/DVD reproduction and imaging requests Perform quality control checks on all output (files, images, and printed materials) Manage projects both on-site and through off-site production centers Complete job tickets with minimal instruction and independently schedule jobs based on size and complexity Troubleshoot equipment issues, clear jams, and perform key operator preventative maintenance Monitor supply levels, order materials as needed, and maintain equipment usage logs Assist other departments (Mail Center, Reception, Hospitality, Records) as needed Maintain confidentiality and security of all client information Adapt quickly to changing priorities in a high-volume production environment Qualifications High school diploma or equivalent (college degree preferred) Prior copy/imaging experience required Experience with PCs, servers, scanners, printers, and multifunction devices (MFDs) Proficiency with Microsoft Office products Strong written and verbal communication skills Excellent attention to detail and ability to work efficiently under pressure Ability to multitask, prioritize, and meet deadlines in a dynamic environment Strong problem-solving skills and sound judgment Team-oriented mindset with the ability to build positive working relationships Ability to lift up to 50 lbs Flexible, dependable, and committed to delivering added value to clients What We're Looking For A positive, adaptable professional who thrives in a fast-paced setting Someone who takes pride in quality work and exceptional customer care A clear thinker who can analyze situations, strategize solutions, and follow through Why Join Forrest Solutions? Opportunity to work across diverse, professional client environments Be part of a supportive, service-driven team Gain experience in a dynamic, client-facing role with growth potential All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, origin, disability, or status as a protected veteran.

Job ID 2025-4629 Category Administrative/Clerical Worker Category Regular Full-Time[F] Iridium is an award-winning and innovative satellite communications company with bragging rights to the only network that offers voice and data connectivity anywhere in the world. For over 20 years, Iridium's unique network and services have supported critical communications needs for individuals, businesses, and the evolving Internet of Things. At Iridium, we understand the importance of staying connected and the limitations of traditional communications networks. People across the globe, including first responders, humanitarians, global militaries, scientific researchers, and lone workers, as well as ships, aircraft and remote operations all rely on Iridium to stay connected. We take our responsibility for providing these essential communications very seriously and pride ourselves on offering a reliable lifeline when needed. Likewise, Iridium is committed to providing an exciting and innovative workplace, where employees are challenged to think outside the box and collaborate on new, bold ideas and solutions. Our talented teams are passionate about their work and the impact our company makes around the world. Iridium fosters an empowering and inclusive culture that allows employees to genuinely be their best selves. We are looking for others who want to join this truly unique company that celebrates our employees and provides the opportunity to truly make a difference in the world. What We're Looking For: Iridium is seeking an energetic, conscientious, and personable Administrative Assistant to join our exemplary Administrative Support team. As an Administrative Assistant, you will work on providing administrative support to multiple leaders across various time zones and be highly engaged in activities to support local office operations. In this role, you will enthusiastically assist with coordination and activities associated with assigned projects. You'll bring a flexible, positive, and "can-do" attitude, with the ability to easily shift gears and priorities. What You'll Do: Successfully support and coordinate meetings across multiple time zones by managing logistics such as calendars, conference rooms, and travel itineraries Assist with the coordination of corporate events and social activities, both onsite at our Virginia locations and occasionally outside of the workplace Help draft and disseminate company communications, such as corporate and location-based announcements, events, and notifications Confidentially and responsibly handle various types of company correspondence, including incoming/outgoing U.S. Postal Service mail, package deliveries, and internal/external email for various levels of leadership and employees Oversee office supply orders and inventory, including general office supplies, coffee and breakroom services, machine maintenance, and any associated invoicing and billing Organize and plan various types of meetings and events, both virtual and in-person including securing locations, catering, meeting supplies/equipment, conference room preparation, etc. Create, structure, and edit various presentations (i.e., PowerPoint slide decks, Excel spreadsheets, Outlook email communications, etc.) and associated presentation materials Assist with prioritizing tasks and resolving various issues on behalf of and for Iridium leaders and team members Review expense authorizations and prepare expense reports on behalf of and for Iridium Vice Presidents and other members of the leadership team Assist leaders with projects and other responsibilities on an as-needed basis What You'll Need to Succeed: A high school diploma, GED, or equivalent, relevant professional support experience 4+ years of experience in a professional administrative support role (e.g., Administrative Assistant, Office Manager, etc.) Must be internet/computer savvy with the ability to troubleshoot and/or utilize various technology resources to quickly resolve issues and/or meet deadlines Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook) Capable of exercising sound judgement and discretion when resolving issues, making recommendations, responding to questions, etc. Be able to clearly present data, ideas, arguments, etc. Can cultivate meaningful relationships with others and accept feedback to always keep improving Be accountable for your work and possess the self-awareness needed to recognize and correct your mistakes Must be able to prioritize your responsibilities and be resourceful when carrying out tasks Things That Would be Great if You Brought to the Table: Previous (and successful) experience supporting a high-level company leader or executive Experience with and/or a passion for event planning Experience with or knowledge of any of the following Microsoft platforms: Teams (for collaboration) Sharepoint (for file sharing and organizing/planning) ServiceNow (to create and follow tickets in order to resolve issues) A relentless desire to think outside the box, a healthy curiosity to learn about new people and things, and a confidence to bring your ideas, perspectives, and suggestions to the table We'll also need you to: Occasionally work early mornings, late evenings, and/or weekend hours, as needed, to support time sensitive activities and/or to assist with company events Work Environment: This position primarily works in an office setting and is largely sedentary with the majority of the position working with a computer. The role typically requires the use of basic office equipment such as a phone, video, computer, keyboard, mouse, and printer. Iridium is an Equal Opportunity Employer, including individuals with disabilities and protected veterans.

Job Announcement This position works within the Assessment Services Unit. Under administrative supervision, serves as the only staff assistant to support Probation Supervisor II (Unit Director), Probation Counselor III (Assistant Unit Director), eight (or more) Assessment Specialists, and two (or more) part-time IDT Coordinators and performs related program support work. Responsible for office management, confidential case record management, and acts as a liaison between unit staff and other units and the public. On a daily basis, this position acts as a liaison on behalf of the Probation Supervisor II, Probation Counselor III, eight (or more) Assessment Specialists, and two (or more) part-time IDT Coordinators to interpret established court related policies and procedures to provide resolution of problems, when staff is not present. Designs, creates and maintains multiple spreadsheets and databases to be able to track statistical records for delinquency cases, Child in Need of Supervision (IDT) cases, and diversion cases. Develops forms and templates for staff to ensure accurate collection of data and tracks functional information by maintaining computerized records to provide Probation Supervisor II and Research staff with information related to statistics. This position analyzes information for accurate data entry to produce word and excel documents. Creates and maintains Unit SharePoint webpage to ensure that information is communicated promptly, and forms and templates are updated and available when needed. Provides timely and concise communication to Unit Staff to efficiently and effectively meet unit goals and case needs. Makes collateral contacts on behalf of Unit Staff, to assist in the assessment and report writing process and enters demographic information into the assessment and report documents. Documents client contacts in Balanced Approach Data Gathering Environment (BADGE). This position ensures that all court-ordered reports are submitted through Juvenile and Domestic Relations District Court Secure View System (JSVS) in a timely manner. Creates case files and ensures that each juvenile s legal history is accurate, confirming through utilizing BADGE and JSVS. Coordinates with clients and families to obtain required signatures on documents via Docusign, when necessary. This position uses independent judgement to assist other units, local, state, federal and other government jurisdictions, and citizens to provide accurate and reliable communications either in-person, via telephone, or email. Helps facilitate the use of best practices in family engagement by arranging interpreters, as needed, scheduling and cancelling appointments, and acting as a main point of contact for clients. Periodically, due to staff shortages, will meet with clients and families to give an orientation to the assessment and report and IDT process, sign required documents, and ensure clients have an understanding of the court process. Periodically this position is required to handle a crisis situation with juvenile (s) or parents(s) on-site with other citizens present. In most cases, an immediate on-the-spot decision must be made to resolve issues in a calm and professional manner. Keeps supervisors abreast of all issues. Orders office supplies on-line and maintains budget records for all purchases. Prepares mileage forms for staff reimbursement. Assists all staff in the resolution of computer problems and maintains computer log of work order requests that require resolution. Periodically, due to storms or shortage of personnel, this position is required to assist off-site computer personnel with testing, rebooting of computers, and information gathering for computers and printers to maintain daily operation of the Court's Assessment Services Unit s computer systems. Orders appropriate supplies to keep the computer office systems functioning and notify computer personnel of systems problems when they occur. This position ensures that the daily operations of the Assessment Services Unit run smoothly and that all systems and facility issues are resolved promptly to limit any disruptions to the Unit s excellent service delivery. The assigned functional areas are general administrative support, office administration, court services, and human services. Illustrative Duties (The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.) General Financial Duties Uses spreadsheets or databases to organize information and produce standard reports; Prepares a variety of complex disbursement forms (e.g., check requests, travel forms, cash sheets, and journal entries) for routing and approval; May approve some disbursement forms; Compiles and maintains monthly, quarterly, semi-annual, and annual totals, reports, and financial statements; Explains fiscal rules and procedures to employees to ensure uniform application. Fiscal Administration Sets up accounts through corporate systems; Reconciles ledgers; Prepares status reports; Gathers data for use by others in preparing budget; Prepares transfer vouchers and interfund billing; Monitors external accounts for discrepancies. Accounting Prepares wide variety of accounting forms; Reconciles daily receipts or accounts receivable/payable; Identifies discrepancies and makes corrections; Collects required documents; Prepares and authorizes expense vouchers and/or invoices within limited authorization levels. Purchasing Verifies requests for goods and services against county contracts and funding sources; Orders goods or services and follows up/resolves discrepancies and ensures delivery; Authorizes requests for goods and services in corporate systems; Ensures appropriate routing and approval of purchase requests. Scheduling & Coordinating for Others Maintains calendar(s); Schedules meetings; Makes and cancels appointments; Schedules rooms for classes, meetings, conferences, etc.; Coordinates audiovisual, training equipment, refreshment requests; Set up schedules for internal administrative staff to insure that they are available to meet changing work needs. Communication Composes routine correspondence on behalf of the executive/work unit head. Office Management Provides administrative support and implements procedures; May supervise others; Establishes/modifies and maintains a system for tracking the progress of work that is the responsibility of the executive/work unit head; Trains and orients new employees; Provides and explains relevant policies and procedures. General Administrative Composes routine correspondence on behalf of the executive/work unit head. Receptionist/Public Contact Schedule appointments; Explains departmental policy/procedure but does not interpret them; Responds to inquiries that require referencing a variety of sources and utilizing knowledge of the department/county operations. Word Processing/Typing Keys/types complex documents (e.g., technical); Proofs spelling and grammar; Uses multiple software packages to prepare equations, statistics, tables and/or presentations; Compiles reports from edited drafts; Uses macros and templates developed by others. Information Systems/Software Performs data entry with some knowledge of department/work unit/program; Manipulates screens for additional entries; Generates routine reports; Creates simple spreadsheets; Maintains databases. Reports Compiles routine factual/numerical reports using readily available information. Payroll Processes pay adjustments; Transmits on-line T&As; Regularly inputs routine Human Capital Management Enterprise Resource Planning system entries; Performs payroll functions (e.g., internal collection of time sheets, verify T&A entries, verify leave slips); Trains new employees on how to do on-line time. Personnel Prepares and verifies completeness/accuracy of forms/documents (e.g., personnel requisitions, PARS, PCFs); Provides basic new employee benefits information; Explains routine personnel policies and procedures; Gathers information (e.g., salary range, class specifications, and merit adjustments) from HR website or other county sources for supervisor/management; Instructs employees in proper completion of routine documents (e.g., insurance enrollment forms). Required Knowledge Skills and Abilities (The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.) Knowledge of standard rules and interpretations within own functional area and a working knowledge of established methods and procedures used in related areas; Significant nonstandard skill/knowledge is required involving production of an end product such as a report. Word Processing/Typing Basic skills in the use of Microsoft Word. Math Skills Basic math skills. PC Skills Basic skills in the use of applicable Microsoft Office Suite software. Communication Ability to write simple documents. Information Abilities Ability to process and integrate complex data. Interpersonal Abilities Ability to establish and maintain effective working relationships with both external and internal contacts. Purchasing and Accounting Ability to perform data entry into Purchasing/Logistics Enterprise Resource Planning systems and/or Financial Enterprise Resource Planning systems in at least three functions (e.g., create shells, accounts payable processing). Personnel and Payroll Ability to perform routine Human Capital Management Enterprise Resource Planning system functions (e.g., process PARS, requisitions). Executive Assistance Ability to maintain confidentiality and be sensitive to political issues. Employment Standards MINIMUM QUALIFICATIONS: Any combination of education, experience and training equivalent to high school graduation and two years of experience providing administrative support in the assigned functional area(s). NECESSARY SPECIAL REQUIREMENTS: The appointee to the position will be required to complete a criminal background check and Child Protective Services Registry check to the satisfaction of the employer. PREFERRED QUALIFICATIONS: Two or more years of experience working in a court or other legal environment. At least two years of experience in customer service or as front desk staff. Experience using multiline phones. Experience using a court case management system; an online calendaring or appointment scheduling system; and/or using BADGE, CMS, JDAC, JSVS. Proficiency with using Microsoft Excel, Word, Outlook, Teams, and SharePoint. Excellent interpersonal, oral and written communication skills. Ability to work independently and as part of a team. PHYSICAL REQUIREMENTS: Ability to lift up to 15 lbs. Ability to input, access, and retrieve information from a computer. Visual and auditory acuity is required to communicate with others and read data on computer monitor. Ability to operate keyboard driven equipment. Ability to operate standard office equipment. All duties performed with or without reasonable accommodations. SELECTION PROCEDURE: Panel interview and may include a practical exercise. Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home, including Spanish, Asian/Pacific Islander, Indo-European, and many others. We encourage candidates who are bilingual in English and another language to apply for this opportunity (demographics/fairfax-county-general-overview). Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.? Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY . . EEO/AA/TTY. #LI-AL1 Requisition 26-00133

Yutori Method™ is managing the recruitment for this role. This is a full-time, hybrid role based in Washington, DC. About The Company A modern luxury consumer services brand founded on the belief that self-care should be thoughtful, elevated, and human. Under the leadership of their Founder & CEO, the brand has grown into a trusted name known for its attention to detail, strong culture, and community-driven approach. Beyond the core business, the CEO is also expanding into writing, thought leadership, and new ventures-creating the need for a trusted assistant who can bring order, continuity, and calm across both professional and personal priorities. The Opportunity This is a highly personal Executive / Personal Assistant role supporting the CEO directly. You will serve as a true extension of the CEO-protecting her time, keeping priorities organized, and ensuring nothing important falls through the cracks so she can focus on her highest-impact work. Because this role sits at the intersection of business, creative work, and personal life, a high level of emotional intelligence, discretion, sound judgment, and personal chemistry is essential. This is not just about execution-it's about trust, anticipation, and being a steady, capable presence behind the scenes. Why This Role Is Exciting Work one-on-one with a founder-CEO in a role built on trust, autonomy, and long-term partnership Be the person who protects time, reduces cognitive load, and keeps everything running smoothly Support meaningful creative work, including writing and thought leadership Play a central role in organizing both business and life logistics Bring your strengths in organization, writing, systems, and communication to a role where they truly matter Join a brand rooted in care, culture, and intentional growth The Right Fit This role is ideal for someone who is genuinely excited about being the engine behind the scenes-supporting both business and personal priorities with equal care-and who understands how to move fluidly between the two while protecting non-negotiables like focus time, boundaries, and trust. You are someone who: Is deeply motivated by enabling a CEO to do her best work through organization, follow-through, and thoughtful time protection Leads with emotional intelligence, discretion, and professionalism, and values strong personal chemistry in close working relationships Is calm, proactive, and anticipates needs without constant direction Enjoys supporting creative work while staying highly organized and detail-oriented Is a strong written communicator and comfortable drafting, organizing, and refining content Is energized by managing thought leadership and personal brand efforts, including social media presence and content coordination Feels confident using modern tools to stay organized and efficient, including project management systems, scheduling platforms, documentation tools, and AI-powered workflows Enjoys building and maintaining clean systems, processes, and documentation that others can easily follow Is curious about or experienced with creative and media-related tools such as social media management platforms, podcast or video tools, and content workflows Is comfortable navigating technology day-to-day and helping keep systems organized and up to date Brings a global or multilingual perspective, with interest or experience in Spanish and/or Portuguese being a plus Is seeking a long-term, trusted role built on reliability, discretion, and consistency Job Responsibilities 1.Supporting the CEO Manage CEO's calendar, inbox, and priorities with a strong emphasis on time protection Act as a gatekeeper and point of contact, handling communications with discretion Coordinate travel, expenses, and day-to-day executive administration 2.Systems and Project Management Build and maintain simple systems for task tracking, projects, and follow-through Support major initiatives including product launches and strategic projects Document workflows and processes to ensure continuity and clarity 3.Personal Assistant Support Manage personal scheduling, logistics, errands, and life administration Coordinate hosting, social events, and personal commitments Support EO-related activities and board involvement 4.Thought Leadership and Personal Brand Protect writing and creative time through calendar blocking and accountability Support book projects through scheduling, research, and coordination Manage outreach, scheduling, and follow-up for speaking and brand opportunities Support social media posting, content organization, and coordination with vendors Requirements 2+ years in a personal or executive assistant role 3+ years of administrative and project management experience Valid driver's license and own car Must be authorized to work in the U.S. without sponsorship Logistics and Compensation Location: Washington, DC Work environment: hybrid, 3 days in office per week and 2 days flexible (remote or running errands) per week Hours: Monday-Friday, 9:00 AM - 5:00 PM EST (flexibility required) Start date: February 15, 2026 Salary: $75,000 - $90,000 Benefits: Comprehensive benefits package shared with finalists

Administrative Assistant, Regulatory Affairs LHH is seeking an Administrative Assistant to provide high-level administrative support to two Vice Presidents within the Regulatory Affairs Department at our client's location. This role requires strong organizational skills, discretion, excellent communication abilities, and the capacity to manage multiple priorities in a fast-paced, highly regulated environment. The ideal candidate will be proactive, detail-oriented, and comfortable supporting both routine administrative tasks and ad hoc projects, including legal and regulatory research. Key Responsibilities Provide comprehensive administrative support to two Vice Presidents in the Regulatory Affairs Department Manage calendars, scheduling meetings, coordinating internal and external appointments, and resolving scheduling conflicts Prepare and draft professional correspondence, presentations, and other communications on behalf of department leadership Serve as a point of contact for internal teams, clients, and other external stakeholders, ensuring clear and professional written and verbal communication Support ad hoc departmental projects, including coordination, documentation, and follow-up Conduct legal research and other regulatory or business-related research as requested Assist with meeting preparation, including agendas, materials, and minutes when needed Maintain confidentiality and handle sensitive information with discretion Qualifications Associate's or Bachelor's degree preferred, or equivalent relevant experience 2+ years of administrative support experience, preferably supporting senior leadership Strong written and verbal communication skills Excellent organizational skills with the ability to manage multiple priorities and deadlines Proficiency in Microsoft Office Suite Demonstrated ability to conduct research and synthesize information effectively High level of professionalism, discretion, and attention to detail Key Competencies Time management and prioritization Problem-solving and initiative Professional judgment and confidentiality Collaboration and interpersonal skills Adaptability in a dynamic, regulated environment

Job ID 2026-0002 # Positions 1 Experience (Years) 3 Category Engineering & Air Safety - Pilot Assistance Specialist External Description Pilot Assistance Speicalist The Air Line Pilots Association, International (ALPA), the largest airline pilot union in the world and the largest non-governmental aviation safety organization in the world (representing over 80,000 pilots at 42 U.S. and Canadian airlines) seeks an experienced Pilot Assistance Specialist for our Tysons (McLean), Virginia office. The Pilot Assistance Specialist is a key member of the Engineering & Air Safety (E&AS) Department, providing staff support, coordination, and subject-matter expertise across ALPA's Pilot Assistance programs-including Pilot Peer Support (PPS), the Critical Incident Response Program (CIRP), Professional Standards, HIMS/substance-misuse assistance, Aeromedical, and Canadian Pilot Assistance. The Specialist ensures these programs remain pilot-focused, confidential, and aligned with evolving best practices in mental health, crisis response, peer support, conflict resolution, and medical/occupational well-being. The Specialist helps ensure that the Pilot Assistance group is in the best possible position to provide ALPA members with access to trusted resources during times of stress, crisis, conflict, or personal need, by maintaining a strong, coordinated support infrastructure across both U.S. and Canadian operations. The Specialist plays a key integration role engaging as necessary with the other three Air Safety Organization (ASO) ALPA pillars-Safety, Security, and Jumpseat-working with internal staff and ASO pilots and leadership whose contributions strengthen safety culture and operational resilience. This includes direct engagement with safety-management efforts, training and human-factors initiatives, the Safety and Training Councils, and Canadian occupational health and safety programs to ensure that pilot well-being and human-centered principles are reflected in safety programs, training environments, policy development, and broader ASO activities. This role continually looks for opportunities to strengthen ALPA Pilot Assistance programs and ensures that pilot well-being remains a foundational element of the Association's overall approach to aviation safety. The Specialist also supports the implementation of Pilot Assistance initiatives and priorities established by pilot leadership and E&AS management. Travel: 15 - 20%; local and national, could be as much as 25%. ALPA is an equal opportunity employer that is committed to diversity and inclusion in a safe workplace. We prohibit discrimination, harassment and harmful behavior of any kind based on race, color, sex, religion, sexual orientation, national origin, gender identity, caste, disability, genetic information, pregnancy, or other protected characteristics as outlined in federal or provincial laws. We highly value everyone and all are encouraged to apply, including minorities, veterans, and people with disabilities. This position is covered by a collective bargaining agreement. ALPA is a member-driven, staff supported, union with two internal professional unions. Minimum Requirements: Bachelor's degree in psychology, human services, public health, organizational behavior, aviation, or a related field, from an accredited college or university; or, an equivalent combination of education and relevant experience that includes familiarity with aviation operations and/or pilot working environments. Three (3) or more years of experience providing program coordination and support in pilot assistance, peer-support, Employee Assistance Program (EAP) functions, mental-health, aeromedical, safety/wellness, crisis-response, and/or aviation-related volunteer programs. Working knowledge of the aviation industry; specifically, Federal Aviation Regulations (FARs) related to pilot medical certification, fitness for duty, and safety/certification reporting; and, familiarity with Canadian Aviation Regulations (CARs) related to pilot medical standards and occupational health is desirable. Strong communication skills, including the ability to prepare guidance, training materials, policy summaries, and program documentation for pilot leadership use. Ability to maintain strict confidentiality, support sensitive volunteer work, and navigate issues with professionalism and discretion. Excellent organizational skills with the ability to manage multiple programs, volunteer groups, schedules, and information flows across U.S. and Canadian operations. Ability to work independently, prioritize effectively, and respond proactively to emerging needs or time-sensitive program issues. Must possess strong time management skills; be able to work in a fast-paced, multi-tasking environment; and, transition easily between projects. Proficiency with Microsoft Office (Teams, Word, Outlook, PowerPoint, and Excel) and the ability to quickly learn new platforms or organizational systems. Ability to work a flexible schedule, including supporting volunteer coordination during incidents or time-critical events when needed. Physical Demands: Note: The physical demands described herein are characteristic of those that must be met to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals to perform the essential physical activities of this position described below. Constantly operates a computer/smartphone/tablet. Regularly required to maintain a stationary position; move about the office and the local metropolitan area; determine what others have said or written; and, converse with others and exchange accurate information. Regularly required to sit, stand, bend, reach, and move about the office and travel (locally, nationally, and internationally). May also include occasional bending, stooping, squatting, and/or pushing and pulling or moving, e.g., to pack, unpack, and/or move cases. Occasionally required to move, raise, reach, and/or retrieve binders, books, boxes, and files up to ten (10) pounds (lbs.). While on travel, could be responsible to move, raise, reach, and/or retrieve luggage weighing as much as 50 lbs. (Assistance may not always be available.) ALPA offers competitive salaries with terrific benefits, including: 401k Plan with Non-Elective Employer Contribution of 12% plus 2% contribution into a Market-Based Cash Balance Plan (MBCBP) after 180 days of employment. No employee contribution required! Employees can choose to make pre-tax, Roth, and after-tax contributions to the 401(k). The plan permits in-plan Roth conversions and has a 4-year vesting schedule. The MBCBP has a 3-year cliff vesting period; Generous health care benefits on day one - Aetna PPO Plan, Aetna High Deductible Health Plan, and a Kaiser HMO Plan (where available), which includes coverage for medical, dental, and vision benefits for the employee, their spouse, and/or dependent children. Employees do not have to pay premiums if they enroll in the Aetna High Deductible Health Plan or the Kaiser HMO Plan; 15 days paid vacation and 13 holidays per year plus 2 volunteer days per year; Generous sick and bereavement leave; Competitive parental leave; Company-paid coverage for long term disability, life insurance, and accidental death & dismemberment; Flexible Spending and Health Savings accounts; Retiree health plan and a retiree health account (retiree HRA). Funds in the retiree health account can be used to pay for eligible medical expenses in retirement; Education Assistance Program that reimburses 100% of eligible expenses; Optional benefits include a legal plan, supplemental life insurance, college 529 plan, pet insurance, long term care insurance, and qualified transportation fringe benefits (where available); and, Partial remote work opportunities are available after six months of service. PROJECTED ANNUAL SALARY RANGE: $ 96,027.00 - $ 137,179.00 Relocation not provided. Sponsorship not available for this position. PM19