Administrative assistant jobs in Hilo, HI - 192 jobs

Job Description Established in 1899, Child & Family Service (CFS) is a community-based organization with a mission of strengthening families and fostering the healthy development of children. CFS has been a fierce advocate for children and families in the midst of social injustices and inequalities. Our statewide support, counseling, and therapeutic programs help individuals and families heal from trauma, prevent abuse and neglect, and can break the cycle of generational poverty. MISSION STATEMENT Strengthening families and fostering the healthy development of children. OUR VISION Healthy, thriving individuals and families building strong, multicultural communities across generations. OUR VALUES HOPE values: Humility, Ownership, Perseverance, Engagement We offer an extensive array of benefits for our employee including paid time off, preventative health care paid time off, birthday floating holiday, volunteer floating holiday, 16 Paid Holidays in a Year (17 in an Election Year), Medical/Dental/Vision/RX plans, Out-out incentive, 401(k), flexible spending plans, & more. Come join Child & Family Service and help us serve thousands in our communities! SUMMARY OF DUTIES As directed by the Director of W HI Island Programs/ Admin Services Manager, is responsible for providing administrative assistance to support goals of, and services provided by, Child and Family Service administration. Performs secretarial duties, recordkeeping, and administrative detail and follow-up functions, and performs receptionist duties for the Family Center to include answering phones, meeting, greeting and assisting participants. Involves a high degree of confidential information. May require driving to run errands. EDUCATION AND TRAINING REQUIREMENTS High school, plus additional courses or specialized training at business or community college, or other formal training facility or program. Requires ability to understand and carry out assigned duties effectively. Knowledge needed such as office routines, accounting procedures; operation of equipment such as printer, copier, shredding machines, laminator; assistance with pick up and sorting donations, coordinating volunteers, and assisting in tracking employee requirements such as license, registration, etc. EXPERIENCE Over two years, up to and including four years SPECIAL KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED Typing at 45 wpm with accuracy in spelling and grammar. Must possess organizational skills to perform assignments. Able to understand and carry out oral and written instructions as provided. Good interpersonal skills; and ability to handle the walk in public and phone calls with discretion Able to work flexible hours, including evenings and weekends if required. Competent use of personal computer and Microsoft Office products to include, but not limited to, Microsoft Word, Excel, Teams, OneDrive and Sharepoint, and of routine office equipment such as copy / scan / fax machine, postage meter, and ten-key. OTHER POSITION REQUIREMENTS This job requires a valid Hawaii driver's license and a clear driver's abstract and continued employment may be contingent on maintaining a clear driver's abstract as well as other required documents such as registration & insurance This job requires a valid Hawaii driver's license, a clear driver's abstract, and willingness to travel in personal vehicle on an as-needed basis throughout the island This position is subject to a criminal background investigation and continued employment is contingent on a record clear of convictions ___________________________________________________________________________________________________________________________________________ At Child & Family Service, we are proud to be an equal opportunity employer and prohibit discrimination and harassment of any type without regard to race, color, religion, age, national origin, disability status, genetics, veteran status, sex, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We apply this to all aspects of employment, including, but not limited to, recruiting, hiring, promotion, transfer, leave of absence and termination.

Benefits/Perks Competitive Compensation Paid Time Off ESOP Profit Sharing Plan Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to assist the Office Manager and secretarial support to our engineering staff, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Provide administrative support for the Office Manager and the engineering staff Perform clerical duties, which include word processing, responding to mail and correspondence, scanning, copying, answering incoming phone calls and route them to the appropriate person, faxing and filing Monitor the inventory of office supplies, kitchen supplies, and equipment supplies; order supplies as needed to ensure no shortage. Must be able to lift a case of soda to restock the refrigerator and kitchen cabinets Schedule appointments and maintain a calendar Organize meetings Write emails, memos, and letters and distribute them appropriately Assist with coordinating company events Maintain an organized filing system Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associate's degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Excel, Outlook, Access, database applications and graphics software (PowerPoint) Highly organized with excellent time management skills and the ability to prioritize projects Demonstrated ability to establish workload priorities and effectively handle multiple tasks simultaneously Possesses excellent customer service skills and values teamwork, achievement, and demonstrates high motivation and initiative. Has excellent communication skills (verbal, written, and listening skills) Compensation: $22.00 - $25.00 per hour Our Story We are an employee-owned, full-service structural engineering firm. Dedicated to the highest level of technical expertise, we take a solutions-driven approach to building and infrastructure design, inspection services and forensic assessment. Founded in 1995 by Ken Hayashida as a client and community-focused company, we foster a culture where ideas, experiences and knowledge are readily exchanged. We believe that innovation and technical excellence provides vital insight, optimizes development and maximizes value. Collaborating closely with our clients and community, we're committed to delivering technical excellence that builds sustainability and resilience. Join Our Team At KAI Hawaii, we foster a culture of continual improvement and innovation. Working together as one family or ‘ ohana, we help to enhance each other's strengths and foster creativity to successfully solve challenges and create opportunities. Sharing our experience and expertise, we support and encourage each other, valuing individual and team well-being.

Verity CPAs is seeking a highly organized and motivated individual to join our team as an Administrative Assistant. As an Administrative Intern/Seasonal Assistant in our CPA firm, you will support the daily operations of our office while gaining hands-on experience in a professional environment. This role provides the opportunity to learn about office administration and the accounting industry while contributing to the success of our clients and the firm. Salary Range: Competitive, commensurate with experience Location: This is not a remote position; requires onsite presence. Essential Duties: • Provide general administrative support to partners, managers, and staff, including scheduling appointments, coordinating meetings, and assisting with calendars. • Answer and direct incoming phone calls and manage basic office correspondence. • Assist in preparing, formatting, and proofreading documents, reports, and presentations. • Help maintain client information in the firm's database with accuracy and confidentiality. • Support client onboarding by gathering required documents and organizing files. • Assist with travel arrangements and expense reporting for team members as needed. • Provide support with billing, invoicing, and other administrative tasks. • Provide administrative support for marketing campaigns, including planning and preparing social media content. • Monitor and restock office supplies as necessary. • Assist with special projects and other office duties as assigned. Qualifications: • Current college student or recent graduate; focus in business, accounting, or related field is a plus. • Previous office or customer service experience is helpful but not required. • Basic knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). • Strong organizational and time management skills, with ability to handle multiple tasks. • Detail-oriented with a commitment to accuracy. • Clear and professional communication skills, both verbal and written. • Ability to work with confidential information responsibly. • Positive attitude, willingness to learn, and ability to work independently or in a team.

* Applicants seeking short-term or part-time work with the University of Hawai'i may apply for Casual Hire positions, which include administrative, professional, and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits provided to regular Board of Regents (BOR) and Civil Service employees (i.e. paid holidays/leave). Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees. Title: (CASUAL) Administrative & Fiscal Support Specialist Hiring Unit: Student Support Services Program Position: *Casual Hire* Location: UH Hilo Date Posted: July 29, 2024 Closing Date: Continuous, first review August 9, 2024 Salary: $24.85/hr Full time/Part time: Full-time Temporary/Permanent: Temporary Other Conditions: Casual Hire temporary appointment is expected to begin August 2024 or soon thereafter. Not to exceed 89 days. Duties: * Performs entry-level administrative and/or fiscal support functions. * Manages electronic and physical student records and files. Maintain, update, and ensure student files meet federal requirements for TRIO Student Support Services Program participants. Manages existing Program databases (Student Access). * Assists with tracking and documenting student services, data entry, and preparing reports on a weekly, monthly, quarterly, and annual basis. * Prepares and processes student applications for Project Director review,evaluates applicants to determine eligibility for program services. * Collaborates with project staff to develop, implement, and evaluate a recruitment strategy for the project. Prepares and conducts oral presentations, schedules, organizes, and attends recruitment events and activities. Prepares and distributes correspondence, presentations, materials, and reports related to recruitment. * Assists with contacting vendors and obtaining quotations for purchases. * Assists with monitoring expenditures and encumbrances regularly, and reports irregularities to the Student Support Services Director. * Assists with providing support services to program eligible college students (low-income, first-generation college students, and students with disabilities) in the following areas: academic advising, financial aid/scholarship counseling, career planning, and personal guidance. * Organizes and manages program supplies and inventory, including supply loans, forms, and spreadsheets. * Prepares and manages program communications with students and staff (mailings, emails, etc.), including making phone calls, answering phones, preparing program meeting agendas and emails, and recording accurate meeting notes. * Assists with supervising student assistants, including training and scheduling. * Assists with developing, coordinating, and evaluating program workshops, activities, and events. * Assignments may include evening and weekend work. * Perform other duties as assigned by the Director. Minimum Qualifications: * Possession of a baccalaureate degree in any degree program and one (1) year of professional work experience in an office setting; or equivalent combination of education and experience. * Demonstrated ability to complete tasks in an effective and timely manner. * Demonstrated ability to operate a personal computer and apply word processing software including Microsoft Office and Google Suites. * Possession of a valid driver's license and ability to drive to complete program errands * Ability to work days, evenings, weekends as directed. Desirable Qualifications: * Possession of a master's degree from an accredited institution * Experience working in a TRIO or similar higher education equity program. * Experience working with a diverse population to assist in overcoming higher education barriers typically encountered by the target population and/or success overcoming barriers similar to those faced by target population * Familiarity with Banner, STAR, Student Access or similar student information database, and degree audit software. * Ability to adjust quickly to change, handle varied and challenging assignments. * Ability to resolve complex problems through the use of creative reasoning and logic * Demonstratedexperience in customer service relations, showcasing strong interpersonal skills, effective communication, and a proven track record of resolving customer issues and enhancing customer satisfaction. * Strong preference will be given to candidates that have received TRIO-specific training, such as the trainings sponsored by the U.S. Department of Education or that have attended trainings by the Council of Opportunity in Education To Apply: Click on the "Apply" button on the top right corner of the screen to complete an application and attach the required documents. A complete application must include: (1) cover letter explaining how qualifications are met (2) resume (3) names and contact information (telephone number and email addresses) of at least three professional references (4) transcript(s) showing degrees and course work appropriate to the position (copies are acceptable; however, original official transcripts will be required prior to employment). Please do not include any self-identifying photos. Please redact references to Social Security number and birthdates on transcript copies. All requested documents/information will become the property of the University. All minimum qualifications must be met by the hire date. Incomplete applications will not be considered. Failure to submit all required documents and reference information shall deem an application to be incomplete. Note: If you have not applied for a position before using NeoGov, you will need to create an account. Inquiries: Shayna Fuerte, ****************** Please refer to the "Administrative & Fiscal Support Specialist Casual Hire" when making inquiries. EEO, Clery Act, ADA The University of Hawai'i is an Equal Opportunity Institutionand is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit:******************************************** Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at:***************************************************** or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office. Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link:*********************************************************

Description: Description About us: 4LEAF is a multi-discipline engineering firm providing services throughout the United States. For over 20 years, 4LEAF has assisted communities in successfully navigating contract services leading to fiscally responsible solutions. As one of the industrys notable providers of planning, building and safety, engineering, construction management, and fire consulting services, 4LEAF has an enviable track record of completing complex projects and staffing assignments with both public and private clients. The dedication of our staff combined with our company culture have consistently allowed us to meet and exceed the needs of our clients. Job Description: The position works both independently and collaboratively completing an array of administrative support related duties, such as; calendaring, agenda and meeting management, organizing our internal file system, and assists with projects and reports in a professional manner. The Administrative Assistant must be a highly resourceful team-player, who is comfortable working in a fast-paced environment, has excellent communication skills, fantastic at multi-tasking, great attention to detail, and be highly organized. Responsibilities: Performs a variety of general clerical and administrative functions and special projects for our Maui office staff. Assist with organizing the departments internal file system. Assist in guiding, training and directing the work of other clerical support personnel. Communicates with all 4LEAF personnel and our clientele. Maintain and utilize internal calendar to make and confirm appointments, meetings, trainings, workshops, etc. Monitor and maintain inventory for any necessary office supplies or equipment. Requirements: Qualifications: High school diploma or equivalent required. Proven experience as an administrative assistant or office assistant. Excellent time management skills. Highly organized and high attention to detail. Experience in Microsoft office suite. Excellent written and verbal communications skills. Benefits: 401(k) Dental insurance Flexible spending account Health insurance Paid time off Vision insurance This is a full-time temporary position with benefits and a starting pay range of $20 to $25 an hour. The starting base pay is dependent on the experience and qualifications of the candidate. Schedule: Full-Time, Temp, 8-hour shifts Monday to Friday On-Site, In Maui, HI For consideration, please email your resume to the *********************. 4LEAF, Inc. is an equal opportunity employer. For more firm information, please visit ***************** PI3b29f25df4ee-31181-39244594

Dispatcher / Admin COMPANY: Grace Pacific, LLC. DEPARTMENT: HMA Plants REPORTS TO: Asphalt Plants Operations Manager STATUS: Non-Exempt, Non-Union 1. Scales trucks and materials (crushed rock or asphalt products) to ensure load is within proper D.O.T. weight requirements (GVW). Will generate tags indicating quantity and destination of loads, and/or dispatch scaled trucks to respective job sites, as necessary. 2. Will respond to radio and phone contacts from the field, and coordinate job requirements with plant and paving personnel. 3. Take telephone orders, provide quotes, and respond to inquiries regarding products, pricing, hauling rates, etc. 4. Schedule deliveries with outside truckers, coordinate deliveries with customers, and/or coordinate the quantities of asphalt materials orders with the plant for the next day's operations. 5. Calculates and receives payments from external customers; makes deposits, credit cards, prepares related reports. 6. May coordinate loading of materials with loader operators and verify the accuracy of each load. 7. May assume responsibility for maintaining proper levels of liquid asphalt inventory, aggregate inventory, fuel inventory (propane and/or diesel) daily to accommodate the needs of all internal and external customers as directed by supervisor or management. 8. Inputs data and maintains records of daily transactions, including all sales, cash receipts, inventory on hand, and dispatch activity. Prepares month-end summary reports as required for assigned area. 9. Enters, codes and calculates payroll timecard data in a timely and accurate manner. 10. May research and follow up on billing discrepancies and provide feedback to appropriate people. 11. May conduct visible emissions (VE) testing in accordance with department procedures. 12. May do/help with lab testing. 13. Facilitate purchases as instructed by supervisor or management, ensuring proper approvals are in place. 14. Maintains truckers' agreement files/coordinates with Quarry Admin. 15. Submits and maintains environmental reports (ie: stormwater, fuel usage, etc.) 16. Performs other duties as assigned. 17. Promotes awareness of and follows Company and general safety policies. 18. Exhibits a core understanding of mutual respect and good customer service orientation in interactions with all people in the workplace. PRINCIPAL REQUIREMENTS 1. Minimum 6 months relevant experience in a similar operation and/or with strong accounting aptitude preferred. 2. Advanced knowledge of Word, Excel, Email. Adaptable to in-house software. Keyboarding skills sufficient to complete tasks in a timely manner. 3. 10 key by touch. 4. Uses basic math functions to perform daily tasks. 5. Must be able to read and understand job requirements. 6. Valid driver's license and favorable traffic abstract. 7. Weighmaster's License or ability to obtain license within 60 of hire date. 8. Ability to obtain Visual Emissions 9VE) certifications two times a year. 9. Good organizational and administrative skills to multi-task effectively. 10. Ability to work independently and complete tasks in a timely manner. 11. Excellent interpersonal skills to ensure effective internal and external communications. 12. Must be able to work flexible hours, including nights, weekends, holidays, overtime as required by the paving/customer schedules. 13. Must be able to work at multiple sites/locations. Travel to other islands may be required. 14. Able to push, pull, lift and carry up to 25 lbs. regularly. EOE / M / F / Vet / Disabled / AAP

Job Description Department: Hilo Corps Administrative Assistant Reports to: Program Director FLSA Status: Non- Exempt General Statement: The Salvation Army (TSA) is a branch of the Christian Church, and the ultimate goal of all programs is a spiritual regeneration of all people. Mission Statement: The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by love for God. Its mission is to preach the Gospel of Jesus Christ and meet human needs in His name without discrimination. Job Summary: The Salvation Army is seeking: An administrative assistant that provides administrative support to the unit leadership team and case management team. This position is the first point of contact for administrative needs for the day-to-day operations of the Hilo Corps Shelter/Tiny Homes. This position will liaise and maintain strong, effective communication with clients and internal and external members with various organizations/funding sources/stakeholders. Duties and Responsibilities: Able to maintain workflow of the shelter by processing invoices/reporting procedures to keep data on WellSky and Homeless Management Information System (HMIS), as needed and appropriate. Coordinating and preparing data reports. Maintaining hardcopy/softcopy filing for Shelter/Tiny Homes. Open, sort, and distribute incoming correspondence. Prepare/modify documents related to shelter. Perform general office duties, such as ordering supplies, answering phone calls, maintaining records, managing database systems, and performing basic bookkeeping work. Complete the following training: The Salvation Army Driver Training, The Salvation Army's Protecting the Mission Training, The Salvation Army Pathway of Hope Training, Health Insurance Portability and Accountability Act (HIPPA) Compliance Training, HMIS and Wellsky databases. Qualification and Education Requirements Required: A bachelor's degree or equivalent combination of education and experience Strong PC skills i.e. Microsoft suite. Strong database skills i.e. WellSky and HMIS Detail oriented and quick to respond. Excellent interpersonal, written, and oral communication skills. Able to prioritize workflow. High standards of ethics and confidentiality to handle sensitive information. Knowledge and skill in trauma informed care. Additional Knowledge, Skills, and Abilities Required: Excellent communication skills both written and verbal, ability to make public presentations, ability to manage databases, administer complex systems, and follow program policies. Ability to walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis. Ability to grasp, push, pull, and reach overhead. Ability to operate telephone. Ability to lift to 25 pounds. Ability to access and produce information from the computer. Ability to understand written information. Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A request to modify or adjust these requirements may be made to your supervisor and HR. Software-related skills: Microsoft Word and Excel, and email required. Working knowledge of integrated database applications and ability to use new software programs with basic training. Mental Demands: Work well under stressful conditions Able to Interact with others with courtesy, respect, and tact Work in an organized and efficient manner to complete projects on schedule Able to perform job functions with attention to detail, speed, and accuracy Able to respond to crisis situations in a calm and an effective manner Able to exercise good judgement and suggest means or methods to accomplish tasks with greater efficiency or cost savings Able to maintain confidentiality Communication Demands: This position requires the ability to interact with co-workers and the public in a positive, professional manner in conformity with TSA's mission statement. The position also requires the ability to work with people of diverse backgrounds and circumstances. The position requires written communication to and from co-workers, clients, vendors, contractors; talking on the telephone; requires responding to written or verbal requests of co-workers, clients, vendors, and contractors; requires training/giving verbal and written instructions; requires receiving verbal and written instructions; requires writing/composing written language; requires reading; requires communication via the latest technologies. Physical Requirements: Ability to walk, stand, bend, squat, climb, kneel and twist on an intermittent or continuous basis. Ability to grasp, push, pull, and reach overhead. Ability to operate telephone. Ability to lift to 25 pounds. Ability to access and produce information from the computer. Ability to understand written information. Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A request to modify or adjust these requirements may be made to your supervisor and HR. The Salvation Army will attempt to satisfy requests if the accommodation needed is reasonable and presents no undue hardship. Equipment Familiarity: This position requires the use office equipment such as computers, photocopiers, scanners, calculators, etc. Description of Work Environment: Most of the work will be indoors at Hilo Shelter/Tiny Homes unit. Attendance at trainings in Hawaii may be required. Certification & Licenses: Valid Hawaii drivers' license, preferred. The Salvation Army Mission Statement: The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination. Acknowledgement of Religious Purposes of The Salvation Army: I have been informed and understand The Salvation Army's religious purpose and status as a church. In my employ, I will not undermine the religious mission or religious purposes of the organization, nor will my professional conduct conflict with, interfere with, or undermine its religious programs or religious purposes. Statement of Confidentiality: The Shelter Administrative Assistant occupies a position of trust and is expected to maintain confidentiality and exhibit loyalty to The Salvation Army and the staff of the Hilo Shelter/Tiny Homes and the Hawai'ian and Pacific Islands Division in all job-related matters. Employment at Will: Employees of The Salvation Army are considered employees at will. This means that the employment arrangement between the employee and The Salvation Army may be terminated by the employee or by The Salvation Army at any time with or without cause. No Salvation Army representative may change the at will employment relationship through oral or written promises.

This posting is being used to fill Bilingual/Bicultural School-Home Assistant positions that provide services to students at various schools within the Maui District as needed and assigned by the Maui District Office. Salary Range: Bilingual/Bicultural School-Home Assistant, SR-11: $3,606.00 per month Examples of Duties * Serves as liaison to assist in promoting cooperation and understanding between parents, and school and project personnel. * Serves as liaison to assist in solving students' educational and related problems. * Disseminates project information. * Explains school programs, policies and procedures to parents; translates and relates parents' concerns to project and school staff. * Seeks community resources and maintains a file of these resources; suggests various resources to assist parent with their problems. * Suggests parents and others in the community with special skills as resource persons in the classrooms. * Encourages parents to participate in school activities. * Assists in organizing Parent Advisory Groups and encourages parents to participate. * Assists in planning and developing projects to increase parent participation in school-related activities. * Plans for and/or conducts information and interest sessions for parents. * Assists in translating information on various social and health programs, etc. * Participates in various training programs; prepares activity reports. Minimum Qualifications General Experience Requirements: Except for the substitutions provided for in this specification, applicants must have had general work experience of the kind and quality described below: Two (2) years of paid or volunteer work experience in which the applicant worked with individuals and groups and was required to possess the following ability or demonstrated same: * Understand and explain various materials related to the program/project/activity. * Establish and maintain rapport with individuals and groups and encourage participation in program/project activities. * Speak effectively with individuals and groups and to elicit pertinent information. * Plan and conduct group information sessions. * Prepare activity reports. * Recognize and identify basic individual human needs. Specialized Experience Requirement: In addition, applicants must have had at least one (1) year's experience that provided the applicant with the following knowledge and skills: * Knowledge of Pohnpeian culture. Such knowledge may have been gained by participating in normal daily living activities in one of these communities. * Ability to speak, read, write, and understand Pohnpeian language. Such ability may have been gained by participating in normal daily living activities in one of these communities. * Ability to establish and maintain rapport with Pohnpeian communities. License Requirement: Some position requires possession of a valid motor vehicle operator's license to drive in the State of Hawaii. Substitutions Allowed: * Successful completion of a one (1) year Human Services Curriculum leading to a certificated of Achievement at an accredited Community College and which included field experience in Community Service may be substituted for one (1) year of general experience. * Successful completion of a two (2) year Human Services Curriculum leading to a degree at an accredited Community College and which included field experience in Community Service may be substituted for the general experience requirement. * Partial completion of a substantially full-time Human Services Curriculum at an accredited Community College and which included field experience in Community Service may be substituted for the general experience on a month-for-month basis. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered. Supplemental Information Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years. Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below: * A copy of the applicant's TA History Report or equivalent system-generated report; * A signed letter from the applicant's supervisor that includes the applicant's name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or, * Copies of the applicant's signed SF-10 Forms. Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education. Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force. Equal Opportunity The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes. Payday New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month. 12-month civil service and SSP employees enjoy a range of competitive benefits: * Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year. * Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. * Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits. * Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan. * Group Life Insurance: The State provides a free life insurance policy for employees and retirees. * Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld. * Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis. * Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits. * Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products. * Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available. * Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program. * Social Security: As an employer, the State also contributes to an employee's social security account. * Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation. * Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining. The above is intended as a general summary of the benefits offered and is subject to change. This does not constitute a contract or binding agreement. Benefits vary by type of employment appointment and collective bargaining agreements. 01 DRIVER'S LICENSE: Some positions require a current, valid Driver's License. Please indicate whether you are interested in being considered for positions with this requirement. Note: If you would like to be considered for these positions, you must provide a clear copy of your valid Driver's License. * Yes * No 02 GENERAL EXPERIENCE REQUIREMENT: Do you have at least two (2) years of paid or volunteer work experience in the following areas? a) Understand and explain various materials related to the program/project/activity; b) Establish and maintain rapport with individuals and groups and encourage participation in program/project activities; c) Speak effectively with individuals and groups and to elicit pertinent information; d) Plan and conduct group information sessions; e) Prepare activity reports; and, f) Recognize and identify basic individual human needs. * Yes * No 03 GENERAL EXPERIENCE REQUIREMENT (cont.): For EACH employer/position you would like considered, starting with the most recent, please provide complete and accurate information pertaining to ALL of the following items: a) Employer name, your official job title, dates of employment (from-to, month/year), and average hours worked per week; b) List the major duties you performed; and, c) Name and title of your immediate supervisor. Note: Identify and treat each employer/change in position separately. If your description is unclear, you may be asked to provide a copy of your official job/position description. If you do not have any experience as described in the General Experience Requirement, please type "None" in the space provided. 04 GENERAL EXPERIENCE REQUIREMENT (cont.): For each position you held, provide specific examples that demonstrate your experience in: a) understanding and explaining various materials related to the program/project/activity to individuals and groups. b) establishing and maintaining rapport with individuals and groups and encouraging participation in program/project activities. c) planning and conducting group information sessions and preparing activity reports. d) recognizing and identifying basic individual human needs. 05 SPECIALIZED EXPERIENCE REQUIREMENT: This recruitment requires applicants to be able to speak, read, write, and understand Pohnpeian language. From the options listed, select all that apply to you: * I am able to speak, read, write, and understand Pohnpeian language. * I am not able to speak, read, write, and understand Pohnpeian language. 06 SPECIALIZED EXPERIENCE REQUIREMENT (cont.): Do you have at least one (1) year experience that provided you with the knowledge and skills of Pohnpeian culture and language? If "Yes", please provide the following: a) How you gained the ability to speak, read, write, and understand the Pohnpeian language; b) A detailed description of your experience(s), if any, that demonstrate your knowledge and skills of Pohnpeian language and culture; and, c) Describe your experience(s), if any, in establishing and maintaining rapport with this community. Note: Indicate your official job title, dates of employment (from-to, month/year), and the average hours worked per week. Identify and treat each employer/change in position separately. If your description is unclear, you may be asked to provide a copy of your official job/position description.) If you do not have this specialized experience, type "None" in the space provided. 07 SUBSTITUTION ALLOWED: Please indicate if you are using the education substitution to meet the General Experience Requirement. Note: To receive credit for your academic training, attach/submit a legible copy of your Official Transcripts with your online application.) * I have successfully completed a one (1) year Human Services Curriculum leading to a certificated of Achievement at an accredited Community College and which included field experience in Community Service. * I have successfully completed a two (2) year Human Services Curriculum leading to a degree at an accredited Community College and which included field experience in Community Service. * I have partially completed a substantially full-time Human Services Curriculum at an accredited Community College and which included field experience in Community Service. * I have none of the above. 08 TRANSCRIPTS, CERTIFICATIONS, AND OTHER VERIFYING DOCUMENTS: Official or copies of official transcripts, certifications (front and back), and other verifying documents must be received in our office within ten (10) calendar days from the date of your application. If these documents are NOT received by the deadline, your application may be rejected. * I understand, and will submit the required documents to CSSP Recruitment within ten (10) calendar days. * I understand, but I will not submit the required information. I understand that my application may be rejected. * I have previously submitted my verifying documents for another recruitment. Required Question Employer Hawaii State Department of Education Address P.O. Box 2360 Honolulu, Hawaii, 96804 Website ***********************************

Department: Hilo Corps Administrative Assistant Reports to: Program Director FLSA Status: Non- Exempt General Statement: The Salvation Army (TSA) is a branch of the Christian Church, and the ultimate goal of all programs is a spiritual regeneration of all people. Mission Statement: The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by love for God. Its mission is to preach the Gospel of Jesus Christ and meet human needs in His name without discrimination. Job Summary: The Salvation Army is seeking: An administrative assistant that provides administrative support to the unit leadership team and case management team. This position is the first point of contact for administrative needs for the day-to-day operations of the Hilo Corps Shelter/Tiny Homes. This position will liaise and maintain strong, effective communication with clients and internal and external members with various organizations/funding sources/stakeholders. Duties and Responsibilities: * Able to maintain workflow of the shelter by processing invoices/reporting procedures to keep data on WellSky and Homeless Management Information System (HMIS), as needed and appropriate. * Coordinating and preparing data reports. * Maintaining hardcopy/softcopy filing for Shelter/Tiny Homes. * Open, sort, and distribute incoming correspondence. * Prepare/modify documents related to shelter. * Perform general office duties, such as ordering supplies, answering phone calls, maintaining records, managing database systems, and performing basic bookkeeping work. * Complete the following training: The Salvation Army Driver Training, The Salvation Army's Protecting the Mission Training, The Salvation Army Pathway of Hope Training, Health Insurance Portability and Accountability Act (HIPPA) Compliance Training, HMIS and Wellsky databases. Qualification and Education Requirements * Required: A bachelor's degree or equivalent combination of education and experience * Strong PC skills i.e. Microsoft suite. * Strong database skills i.e. WellSky and HMIS * Detail oriented and quick to respond. * Excellent interpersonal, written, and oral communication skills. * Able to prioritize workflow. * High standards of ethics and confidentiality to handle sensitive information. * Knowledge and skill in trauma informed care. Additional Knowledge, Skills, and Abilities Required: Excellent communication skills both written and verbal, ability to make public presentations, ability to manage databases, administer complex systems, and follow program policies. Ability to walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis. Ability to grasp, push, pull, and reach overhead. Ability to operate telephone. Ability to lift to 25 pounds. Ability to access and produce information from the computer. Ability to understand written information. Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A request to modify or adjust these requirements may be made to your supervisor and HR. Software-related skills: Microsoft Word and Excel, and email required. Working knowledge of integrated database applications and ability to use new software programs with basic training. Mental Demands: * Work well under stressful conditions * Able to Interact with others with courtesy, respect, and tact * Work in an organized and efficient manner to complete projects on schedule * Able to perform job functions with attention to detail, speed, and accuracy * Able to respond to crisis situations in a calm and an effective manner * Able to exercise good judgement and suggest means or methods to accomplish tasks with greater efficiency or cost savings * Able to maintain confidentiality Communication Demands: This position requires the ability to interact with co-workers and the public in a positive, professional manner in conformity with TSA's mission statement. The position also requires the ability to work with people of diverse backgrounds and circumstances. The position requires written communication to and from co-workers, clients, vendors, contractors; talking on the telephone; requires responding to written or verbal requests of co-workers, clients, vendors, and contractors; requires training/giving verbal and written instructions; requires receiving verbal and written instructions; requires writing/composing written language; requires reading; requires communication via the latest technologies. Physical Requirements: Ability to walk, stand, bend, squat, climb, kneel and twist on an intermittent or continuous basis. Ability to grasp, push, pull, and reach overhead. Ability to operate telephone. Ability to lift to 25 pounds. Ability to access and produce information from the computer. Ability to understand written information. Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A request to modify or adjust these requirements may be made to your supervisor and HR. The Salvation Army will attempt to satisfy requests if the accommodation needed is reasonable and presents no undue hardship. Equipment Familiarity: This position requires the use office equipment such as computers, photocopiers, scanners, calculators, etc. Description of Work Environment: Most of the work will be indoors at Hilo Shelter/Tiny Homes unit. Attendance at trainings in Hawaii may be required. Certification & Licenses: Valid Hawaii drivers' license, preferred. The Salvation Army Mission Statement: The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination. Acknowledgement of Religious Purposes of The Salvation Army: I have been informed and understand The Salvation Army's religious purpose and status as a church. In my employ, I will not undermine the religious mission or religious purposes of the organization, nor will my professional conduct conflict with, interfere with, or undermine its religious programs or religious purposes. Statement of Confidentiality: The Shelter Administrative Assistant occupies a position of trust and is expected to maintain confidentiality and exhibit loyalty to The Salvation Army and the staff of the Hilo Shelter/Tiny Homes and the Hawai'ian and Pacific Islands Division in all job-related matters. Employment at Will: Employees of The Salvation Army are considered employees at will. This means that the employment arrangement between the employee and The Salvation Army may be terminated by the employee or by The Salvation Army at any time with or without cause. No Salvation Army representative may change the at will employment relationship through oral or written promises.

Job specifications are intended to present a descriptive list of the range of duties performed by employees. Specifications are not intended to reflect all duties performed within the job. Works directly with the Government personnel in meeting the administrative needs of the project and its staff. The position is covered under the Service Contract Act (SCA). ESSENTIAL DUTIES AND RESPONSIBILITIES: • Prepares documents including correspondences (official correspondence, letters, first endorsements, memorandums, messages and form letters), instructions, notices, transmittals, special directives, technical reports, training deficiency reports, Plan of the Day/Week, officer and enlisted evaluations, military and civilian awards. Prepares documents in accordance with the Naval Correspondence Manual as well as formats/inputs, edits, retrieves, copies, and transmits text, data, and graphics. • Maintains an incoming and outgoing log of naval correspondence, schedules meeting rooms, shreds documents and Naval Messages. • Monitors leadership schedules/calendars and makes arrangements for conferences and meetings and assembles established background materials as directed • Reviews and proofs correspondence/documents for grammar and spelling • Orders supplies using DoD FedMall and reviews/inputs travel authorizations/vouchers using Defense Travel System (DTS). Uploads military travel data in BUPERS Online (BOL) Personnel Tempo (PERSTEMPO) system. • Tracks training completion utilizing Fleet Training Management and Planning System (FLTMPS). • Creates, routes, tracks and follows-up on routine message traffic. • Monitors the Navy Standard Integrated Personnel System (NSIPS) e-leave • Performs Command Pay and Personnel Administrator (CPPA) and/or Command-Level Access Manager (CLAM) functions. • Provides clearance verification and processes visitor authorization request access utilizing the Defense Information System for Security (DISS). • Updates and maintains student information in Corporate Enterprise Training Activity Resource Systems (CeTARS) • Knowledge in the use of the more advanced functions of Microsoft Word, Excel, PowerPoint and Outlook as well Teams. • Collects information and responds to routine inquiries and/or prepare periodic reports. • Selects appropriate methods from a wide variety of procedures and/or makes simple adaptations and interpretations from substantive guides and manuals • Traditional administrative/clerical support roles. • Some work is completed without established procedures. NON-ESSENTIAL DUTIES AND RESPONSIBILITIES: • Other duties as assigned. REQUIREMENTS/QUALIFICATIONS: Education and Experience: • High school diploma/GED or equivalent. • Military administrative experience • Four (4) years of secretarial experience. • Verifiable experience in the use of the more advanced functions of Microsoft Word, Excel, PowerPoint, and Outlook. • Experience with basic correspondence, filing, scanning, reproduction, faxing, answering telephones, maintaining supply inventories, sorting mail and/or greeting visitors. • Ability to type 60 words per minute • Must be able to effectively communicate orally and in writing • Experience to edit and reformat written or electronic drafts • Experience with office terminology and practices Skills, Knowledge and Abilities: • Ability to work in a support role supporting senior management and team. • Ability to develop effective working relationships across all organizational lines. • Ability to handle information of a highly sensitive and confidential nature. • Ability to prioritize and organize own work to meet agreed upon deadlines. • Ability to work with others as part of a team. PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is typically performed in a controlled office environment. While performing the duties of this job, the employee may be exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate. SUPERVISORY RESPONSIBILITIES: None ADDITIONAL QUALIFYING FACTORS: As a condition of employment, must pass a pre-employment drug screening, as well as have acceptable reference and background check results. The Tatitlek Corporation gives hiring, promotion, training and retention preference to Tatitlek shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job. As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected veteran status or employment. We support and obey laws that prohibit discrimination everywhere we do business. Salary $24.92/hourly

Job specifications are intended to present a descriptive list of the range of duties performed by employees. Specifications are not intended to reflect all duties performed within the job. Works directly with the Government personnel in meeting the administrative needs of the project and its staff. The position is covered under the Service Contract Act (SCA). ESSENTIAL DUTIES AND RESPONSIBILITIES: • Prepares documents including correspondences (official correspondence, letters, first endorsements, memorandums, messages and form letters), instructions, notices, transmittals, special directives, technical reports, training deficiency reports, Plan of the Day/Week, officer and enlisted evaluations, military and civilian awards. Prepares documents in accordance with the Naval Correspondence Manual as well as formats/inputs, edits, retrieves, copies, and transmits text, data, and graphics. • Maintains an incoming and outgoing log of naval correspondence, schedules meeting rooms, shreds documents and Naval Messages. • Monitors leadership schedules/calendars and makes arrangements for conferences and meetings and assembles established background materials as directed • Reviews and proofs correspondence/documents for grammar and spelling • Orders supplies using DoD FedMall and reviews/inputs travel authorizations/vouchers using Defense Travel System (DTS). Uploads military travel data in BUPERS Online (BOL) Personnel Tempo (PERSTEMPO) system. • Tracks training completion utilizing Fleet Training Management and Planning System (FLTMPS). • Creates, routes, tracks and follows-up on routine message traffic. • Monitors the Navy Standard Integrated Personnel System (NSIPS) e-leave • Performs Command Pay and Personnel Administrator (CPPA) and/or Command-Level Access Manager (CLAM) functions. • Provides clearance verification and processes visitor authorization request access utilizing the Defense Information System for Security (DISS). • Updates and maintains student information in Corporate Enterprise Training Activity Resource Systems (CeTARS) • Knowledge in the use of the more advanced functions of Microsoft Word, Excel, PowerPoint and Outlook as well Teams. • Collects information and responds to routine inquiries and/or prepare periodic reports. • Selects appropriate methods from a wide variety of procedures and/or makes simple adaptations and interpretations from substantive guides and manuals • Traditional administrative/clerical support roles. • Some work is completed without established procedures. NON-ESSENTIAL DUTIES AND RESPONSIBILITIES: • Other duties as assigned. REQUIREMENTS/QUALIFICATIONS: Education and Experience: • High school diploma/GED or equivalent. • Military administrative experience • Four (4) years of secretarial experience. • Verifiable experience in the use of the more advanced functions of Microsoft Word, Excel, PowerPoint, and Outlook. • Experience with basic correspondence, filing, scanning, reproduction, faxing, answering telephones, maintaining supply inventories, sorting mail and/or greeting visitors. • Ability to type 60 words per minute • Must be able to effectively communicate orally and in writing • Experience to edit and reformat written or electronic drafts • Experience with office terminology and practices Skills, Knowledge and Abilities: • Ability to work in a support role supporting senior management and team. • Ability to develop effective working relationships across all organizational lines. • Ability to handle information of a highly sensitive and confidential nature. • Ability to prioritize and organize own work to meet agreed upon deadlines. • Ability to work with others as part of a team. PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is typically performed in a controlled office environment. While performing the duties of this job, the employee may be exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate. SUPERVISORY RESPONSIBILITIES: None ADDITIONAL QUALIFYING FACTORS: As a condition of employment, must pass a pre-employment drug screening, as well as have acceptable reference and background check results. The Tatitlek Corporation gives hiring, promotion, training and retention preference to Tatitlek shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job. As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected veteran status or employment. We support and obey laws that prohibit discrimination everywhere we do business. Salary $24.92/hourly

Full-time Description We are looking for a dedicated and detail-oriented Administrative Assistant to join our Land Division. This role is key to ensuring efficient operations and supporting project initiatives. The ideal candidate will thrive in a dynamic environment, demonstrating professionalism and proactive problem-solving skills. Key Responsibilities: Maintain project files and electronic databases Conduct research and manage document workflows Draft correspondence and prepare GIS maps/exhibits Schedule and coordinate meetings (including Zoom) Assist with project-based tasks and meeting preparation Represent the company professionally in person and by phone Qualifications: Strong organizational and communication skills Proficiency in Microsoft Office; GIS experience a plus Ability to work independently in a fast-paced environment Attention to detail and confidentiality Why Join Us? Be part of a team that values growth, collaboration, and innovation. If you're organized, proactive, and eager to contribute to our success, apply today! Requirements An associate's degree in business administration, office technology, or a related field preferred; Five or more years in executive level support experience required; Five or more years' experience in property management or real estate required;

Administrative Assistant - Coordinator/Scheduler PuroClean, a leader in emergency property restoration services, helps families and businesses take care of water, fire, mold, biohazard, and other types of property damage. We are a local, stable, family-owned company looking for reliable and friendly individuals who have a desire to help others. Why PuroClean? * Location: Waipio (next to Costco) - avoid traffic * Competitive pay - $16-20/hr, depending on experience * Medical/dental/vision insurance * Paid time off - vacation, holiday, personal * Bonus opportunities available * Free parking * Consistent schedule: Full time (Monday-Friday, 8am-5pm) * Pay frequency - weekly Responsibilities: * Answer phones * Provide great customer service over the phone * Follow up with customers and vendors * Assist with scheduling and coordination * Prepare and format reports * Written/verbal communication * Data entry and make photo copies * General office duties * Administrative projects and support Qualifications: * Experience: minimum of 2 years of office experience * Type at least 40 wpm * Proficient at Microsoft Office (Word, Excel, Outlook) * Good computer skills * Reliable transportation to our office in Pearl City Industrial (near Sam's Club) * Willing to work some nights and weekends answering phones Ideal Qualities: * Passion to serve customers and make a difference * Excellent organizational skills and detail-oriented * Proven track record of managing multiple priorities with time-sensitive deadlines * Friendly and empathetic * Skilled in taking initiative and problem-solving * Effective communication skills - verbal and written * Ability to work under minimal supervision * Thrives in fast paced environments * Knowledge of office administration, work process/flows, clerical work, use of office equipment * Experience with scheduling and job coordination

Company: Acutron, LLC The Administrative Assistant is responsible for providing administrative support to one or more departments within the company. Essential Duties & Responsibilities: * Provides administrative support to multiple departments, including, but not limited to timecard administration, certified payroll support, contract processing, daily report tracking, opening/closing jobs folders, log maintenance (e.g., employee certifications, works orders, change orders, submittals), and report preparation (e.g., labor/material/job cost reports). * Performs general administrative tasks, such as filing/organizing (hard copy and electronic) documents, organizing/stocking supplies, printing/copying/scanning/faxing, managing the phone system, labeling, preparing envelopes, sending mail, etc. Qualification/Requirements: * Five to ten years of administrative or other work experience. * Familiarity with the mechanical insulation or construction industry, in general, a plus. * Strong communication skills (verbal and written). * Ability to organize and prioritize in a fast-paced environment. * Strong problem-solving skills and attention to detail. * Proficiency in MS Word, Excel, and Outlook. * Knowledge of QuickBooks and Timberline preferred. * Work location: In person. Education/Training: * High school diploma or equivalent preferred. * Microsoft Office skills (Word and Excel). Benefits: * Competitive compensation package * Retirement savings options, including ESOP (Employee Stock Ownership Plan), 401(k) with employer matching contributions * Health and Wellness: Medical, dental & drug insurance, flex spending account (FSA), group life insurance * Time off and Work-Life Balance: Paid holidays & PTO * Professional development opportunities About the Company: * Acutron, LLC is the largest locally-owned and -operated mechanical insulation and firestopping company serving the State of Hawaii. * The company services a wide range of projects, from residential service calls to government installations, commercial spaces, hospitals, and high rises. * Management seeks to foster a collaborative work environment built upon the collective efforts of its team members. * Employees are expected to adhere to the policies, procedures, and ethical standards of Acutron, LLC and its affiliate, Unitek Contracting Group. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. We are an Equal Employment Opportunity Employer. All employment decisions will be made without regard to race, color, religion, sex, sexual orientation, gender identity or expression, genetic information, national origin, disability or protected veteran status.

Department: Family Intervention Services Program Assistant - Hilo Outreach/Prevention, Housing Services Supervisor: Program Manager FLSA Status: Non-exempt General Statement: The Salvation Army is a branch of the Christian Church, and the ultimate goal of all programs is a spiritual regeneration of all people. MISSION STATEMENT: The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by love for God. Its mission is to preach the Gospel of Jesus Christ and meet human needs in His name without discrimination. Unit Mission Statement: "To provide youth with skills for a healthy life, and instill purpose, hope and vision to youth and their families." ESSENTIAL QUALIFICATIONS: HS graduate or equivalent. One year job-related experience. Valid Hawaii driver's license. Valid TB and medical clearance. Valid First Aid and CPR certification. DHS FBI/Criminal History & CAN, and Salvation Army background clearances PREFERRED QUALICATIONS: Meets Authorized Driving standards of the Salvation Army, including passing initial and annual MVR clearances to drive for work related functions and driving company vehicles. Job Summary: The Program Assistant (PA) can either be a full time or part time regular non exempt position under the Hilo Outreach/Prevention Housing services. The PA for this specific job requirements supports activities and services involved with youth homelessness, street outreach, and housing assistance funded through the Hawaii County. The PA is supervised by the Program Coordinator of the Housing services and will perform an array assigned activities that include direct and/or clerical services to support the Specialist staff members in the program with these related service areas. ESSENTIAL FUNCTIONS: (Perform the following essential functions under close supervision) Provide support to Specialists and other professional staff to: provide outreach and identified services to youth and families. assist in follow-up with youth, families and community agencies. provide transportation services as necessary. provide attendant care to youths. maintain required reports and case file documentation. Provide clerical support, including order supplies as required. maintain all program files and records. write, type or duplicate all correspondence, memos, forms and other program documents as required or requested by program staff. greet all “walk-in” clients and visitors and assist them to expedite the purpose of their visits. receive, open, date and distribute incoming mail and to be responsible for all outgoing mail. perform light bookkeeping. Perform office housekeeping, such as vacuum office, throw out trash, keep desks in neat orderly manner. perform all office errands as required or requested. assist in telephone reception. assist in scheduling appointments. Maintain professional worker-client and staff relationships at all times. OTHER FUNCTIONS: Willing to accept and implement The Salvation Army philosophy. Ability and skill in communicating with people of different cultures/ethnicity. Ability and skill in relating to a wide range of people and situations: youth; parents; agency workers; school personnel; law enforcement personnel; businesses; civic groups; supervisors; and other similar personnel. Personal attributes: good, sound judgment; dependability; understanding firmness; caring; organizational skills; ability to work under conditions of constant change and stress; organized, high energy and ability to perform responsibilities outside the if the need arises. Performs other duties as assigned. MENTAL DEMANDS: Work under stressful conditions Interact with others with courtesy and tact Work within an interdisciplinary team concept; participate in staff training and growth group Manage and prioritize multiple projects in an organized and efficient manner Respond to crisis situations in a calm and effective manner Complete projects on schedule Maintain confidentiality Maintain regular and punctual work attendance; may require flexible schedule, including evenings and weekends PHYSICAL DEMANDS: The position requires sitting; climbing and/or balancing; stooping, kneeling, bending, stretching, crouching and/or crawling; standing; walking; manual dexterity and eye-hand coordination; use of vision; driving a vehicle; pushing/pulling/lifting/carrying 25-50 pounds and occasionally more than 50 pounds; traveling by airplane. Implement safe restraints of youth involved in physical confrontation situations. COMMUNICATION DEMANDS: The position requires talking to co-workers, clients, vendors; requires written communication to and from co-workers, clients, vendor; talking on the telephones; requires responding to written or verbal requests of co-workers, clients, and vendors; requires training/giving verbal and written instructions; requires receiving verbal and written instructions; requires writing/composing written language; requires reading; requires visiting/working at other worksites; requires communication via the latest technologies. SKILLS/TECHNICAL KNOWLEDGE: Prioritize multiple work tasks to meet tight deadlines EQUIPMENT NEEDS: Use office equipment such as computers, photocopiers, scanners, calculators, etc. DESCRIPTION OF WORK ENVIRONMENT: Most work will be indoors at Family Intervention Services. Attendance at trainings, both in Hawaii and on the mainland, may be required. NOTES: The information in this job description indicates the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, or all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by management. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.

Job Description PROJECT ASSISTANT The Project Assistant is a key support role in the project management team that helps ensure projects run smoothly. They work closely with the project team to support them with the administrative tasks and act as a liaison between the project, estimating, and warehouse teams. Project assistants can be involved in all phases of a project and may perform a variety of tasks but not limited to: Energetic, self-motivated, well organized, detail oriented. Communication: strong communication and interpersonal skills with team and customers. Must be professional and maintain the ability to communicate in verbal and written form. Organization: assisting project team in placing, tracking, and coordinating deliveries. Documentation: Filing documentation and maintaining up-to-date information and records. Putting submittal packages together. Tracking progress of lighting and apparatus packages. Thrive in a dynamic work environment, adapting to changing priorities. Flexibility and adaptability to the dynamic needs of the business. On-going learning in electrical materials by assisting counter or taking provided on-line classes. Requirements and Qualifications Relevant professional experience (at least 3 years) Project management experience a plus Organizational, time management, and communication skills Computer proficiency, particularly with spreadsheet programs such as Microsoft Excel and Google Sheets

American Electric/Olgoonik is an Equal Opportunity Employer Assist in preparation with estimates, invoicing and submittals for telecom construction projects. Ability to take initiative and work independently while also collaborating in a team environment, excellent interpersonal and written communication skills for working with the internal team, vendors, subcontractors and clients. Primary Responsibilities: * Follow company standard operating process and procedures for estimating and pre- construction. * Assists with the duties of estimating all aspects of Telecom construction. * Assist with generating a detailed and accurate take off, BOM, proposals. * Assist with opening work orders. * Assist with invoicing. * Read, understand proposal specifications and construction plans, from all trades as applies to own work. * Be able to take off Telecom equipment, components, devices, attachments methods, pathways and enter estimating software. * Assist in preparing bids either from conceptual stage, design assist, or plan and specifications. * Assist in preparing proposal letters and bid forms. * Participate in client scope review meetings, pre-bid job meetings, and site surveys. * Communicate with vendors for material and equipment pricing, and quotes. * Accurately turnover the project to the construction team. * Participate in post-project reviews to improve estimating methods and procedures. * Perform other related duties as assigned to ensure efficient and effective completion of projects. * Project objectives, policies, procedures. * Project Support on to manage CO's, logs, schedule. * Represent American Electric. * Assist manager with procurement and subcontractors. * Enforce AE company policies, procedures, and standards. * Able to identify issues and help come up with solutions with Foreman/General Foreman. Supervisory Responsibilities: * There are no supervisory responsibilities associated with this position. Education and/or Experience: * Bachelor's degree in business administration, project management, or a related field preferred. * Proven experience in an administrative role, preferably in a project management environment. Objective Measures of Performance: * Financial - Assist Manage to Project Budget * Achieve target GP margin on estimating jobs turned over Operations * Project Support * Quality and accuracy of estimating take-off Use of Conest estimating software Completes estimating assignments on time * Client Relations - Provide Value to our Clients Key Targeted Results (KTR): * Financial - Award GP margin vs Budget GP margin * Positive supervisor review on Conest us * Quarterly self bid volume Award ratio 15% * Client Relations Supervisor & Client joint performance review Knowledge, Skills, and Abilities: * Excellent organizational and time management skills. * Strong attention to detail and accuracy. * Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook). * Ability to work independently and as part of a team. * Effective communication skills, both written and verbal. * Ability to prioritize tasks and manage multiple projects simultaneously. * Knowledge of project management software/tools is a plus. * Flexibility to adapt to changing priorities and deadlines. Location: Oahu, Hawaii Employment Type: Full-time Salary: 65-75K Benefits: American Electric health insurance, retirement plans, etc. How to Apply: Please send your resume and cover letter to **************************** Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to be able to occasionally stand; walk; sit; use hands and/or fingers to handle, or feel objects, tools or controls; operate office equipment, reach with hands and arms; climb stairs; balance; stoop; kneel; talk or hear. The employee must occasionally lift and or move up to 25 pounds. Work Environment: General office environment. Some travel both domestically and internationally required based on business demands. American Electric/Olgoonik is an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local laws. As an Alaska Native Corporation, Olgoonik provides hiring preference to Olgoonik shareholders, descendants, and their spouses to the extent allowed by law.

Salary Range: Secretary II, SR-14: $4,054.00 per month * Greets visitors to the office and answers the telephone; refers calls and callers to supervisor and other staff based on knowledge of the work of the organization; takes messages for the supervisor; makes appointments for the supervisor and reminds the supervisor of appointments; gives direct factual information in response to specific inquiry when there is no question as to the propriety of releasing such information; * Receives and opens incoming mail and refers to the supervisor unless referral can be made to another staff member; attaches previous correspondence and other related matters to correspondence requiring supervisor's attention; sends routine acknowledgments or selects form letters in response to routine inquiries; composes routine correspondence for supervisor's review requiring specific knowledge of operational methods, procedures, policies or other information; reviews all outgoing correspondence for typographical accuracy and conformance with procedures; * Establishes and maintains subject matter, alphabetic and/or chronological files, and supplies records upon request or in anticipation of supervisor's need; * Procures supplies, equipment, repair and maintenance services and the like, through agency channels; * Consults or studies specific books, manuals, catalogs or other sources in order to obtain desired information; * Makes assignments of facilities, vehicles, equipment or similar items to provide for efficient and optimal use; * Orally relays messages and instructions to other subordinates of the supervisor; * Allocates debits, credits, costs, charges or other similar bookkeeping items of operational procedures to correct accounts or classifications; * May typewrite straight copy from correct copy or rough drafts; prepares duplicating machine stencils and/or master copies; * May take dictation using shorthand or a steno-type machine and transcribe using a typewriter; takes general notes and/or minutes at meetings or conferences by longhand, shorthand or steno-type machine; * Explains details of services, methods or policies; * Reviews the work of others, calling attention to the use of incorrect procedures or methods and to correct entries or results; * Approves or recommends rejection of applications, requests, claims or other items following operational policies or rules of action; * May supervise clerical subordinates and others in the performance of highly complex clerical work (as defined in the Office Assistant series) on a regular and continuing basis. Minimum Qualifications Experience Requirements: Except for the substitutions provided for in this specification, applicants must have had work experience of the kind and quality described below and in the amounts shown in the following table: Class TitleGeneral Clerical Exp. (years) Spec. Clerical Exp. (years) Total Exp. (years) Secretary II0.52.02.5 General Clerical Experience: Work experience which involved performance of tasks which demonstrated knowledge of English grammar, spelling and arithmetic; and the ability to read and understand oral and written instructions; and speak and write simply and directly. Specialized Clerical Experience: Progressively responsible typing, stenographic and/or substantive clerical work which duties demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; etc. Substitutions Allowed: Any combination of work experience and/or education, although not cited elsewhere in this specification, which clearly demonstrates the applicant's possession of knowledge, skills and abilities comparable in quality and quantity to that described in this specification may be accepted as satisfying a portion or all of the minimum qualification requirements. Substitution of Education for Experience: * Graduation from high school with courses in basic English and arithmetic may be substituted for the six months of General Clerical Experience. * Successful completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines will be deemed equivalent to one year of Specialized Clerical Experience. * Partial completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines will be substituted for the Specialized Clerical Experience on a month-for-month basis. * Education in an accredited university in a baccalaureate program may be substituted for the Specialized Clerical Experience on the basis of fifteen semester hours for six months of experience, up to a maximum of one year provided it included at least two or more courses such as: human relations in business, business correspondence or communications, principles of management, personnel management relations, office management, business administration, etc. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that applicant has the ability to perform the duties of the position for which applicant is being considered. Supplemental Information Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years. Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below: * A copy of the applicant's TA History Report or equivalent system-generated report; * A signed letter from the applicant's supervisor that includes the applicant's name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or, * Copies of the applicant's signed SF-10 Forms. Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education. Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force. Equal Opportunity The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes. Payday New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month. 12-month civil service and SSP employees enjoy a range of competitive benefits: * Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year. * Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. * Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits. * Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan. * Group Life Insurance: The State provides a free life insurance policy for employees and retirees. * Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld. * Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis. * Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits. * Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products. * Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available. * Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program. * Social Security: As an employer, the State also contributes to an employee's social security account. * Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation. * Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining. The above is intended as a general summary of the benefits offered and is subject to change. This does not constitute a contract or binding agreement. Benefits vary by type of employment appointment and collective bargaining agreements. 01 GENERAL CLERICAL EXPERIENCE: Of the options, choose the ONE option that best describes how you meet this requirement. * I possess a High School Diploma. * I possess a General Equivalency Diploma (GED). * I do not possess a High School Diploma or GED, but I have at least 6 months of work experience involving tasks that show my knowledge of English grammar, spelling and arithmetic; my ability to read and understand oral and written instructions; and my ability to speak and write simply and directly. I will provide more details in the following question. * None of the above. 02 GENERAL CLERICAL EXPERIENCE (cont.): If you chose the third option as a response to the previous question, use the space to provide responses to ALL of the following items for EACH work experience you held that fully meets this requirement (separate responses for each experience, please): (a) Official job title; (b) Employer's name and type of business; (c) Supervisor's official job title and general duties; (d) Complete dates of employment (from mm/yy to mm/yy); (e) Average hours you worked per week (Substitute, on-call, and temporary assignment (TA) employment claims require a list of dates and hours worked, endorsed and signed by your respective supervisor and/or personnel office. Copies of SF-10 forms are acceptable for TA hours.); (f) Description of your general clerical duties that clearly shows your knowledge of English grammar and spelling; (g) Description of your general clerical duties that clearly shows your knowledge of arithmetic; (h) Description of your general clerical duties that clearly shows your ability to read and understand oral and written instructions; and, (i) Description of your general clerical duties that clearly shows your ability to speak and write simply and directly. Failure to provide all requested information may result in your application being deemed incomplete. Do not paste or make reference to your resume since doing so is not considered a response to this question. Type "N/A" in the space provided if you choose "None of the above" as a response to the previous question. 03 SPECIALIZED CLERICAL EXPERIENCE: I possess progressively responsible typing, stenographic and/or substantive clerical work which duties demonstrated possession of knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; etc. Of the options, choose the ONE option that best describes how you meet this requirement. * I possess at least one (1) year of Specialized Clerical Experience. * I possess at least two (2) years of Specialized Clerical Experience. * None of the above. 04 SPECIALIZED CLERICAL EXPERIENCE (cont.): If you chose the first or third option as a response to the previous question, use the space to provide responses to ALL of the following items for EACH work experience you held that fully meets this requirement (separate responses for each experience, please): (a) Official job title; (b) Employer's name, type of business (e.g., public/private, manufacturer/retailer, etc.), size (based on number of employees per department/section), and services/products provided and to whom; (c) Supervisor's official job title, description of the program(s) and number of employees (including their job titles) under his/her scope of responsibility, and his/her general duties; (d) Complete dates of employment (from mm/yy to mm/yy); (e) Average hours you worked per week (Substitute, on-call, and temporary assignment (TA) employment claims require a list of dates and hours worked, endorsed and signed by your respective supervisor and/or personnel office. Copies of SF-10 forms are acceptable for TA hours.); (f) Description of the secretarial duties you performed and the level of your responsibility and authority; (g) Description of your experience answering phones, maintaining/accessing files, and making travel arrangements; (h) Description of your experience composing letters/memos/reports; reviewing documents for format, grammar, spelling and typography; and maintaining a log of pending work; and, (i) A list of all office equipment and software programs you have experience with and your level of familiarity with each (e.g., 0%=not familiar at all; 100%=highly skilled). Type "N/A" in the space provided if you chose "None of the above" as a response to the previous question. 05 ALLOWABLE SUBSTITUTIONS: If you are utilizing an allowable substitution of education for experience, please select the one option that best describes your educational background. NOTE: You must submit an official copy of your college/university transcripts from each institution to receive credit. * I successfully completed a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines. * I partially completed a substantially full-time equivalent clerical, stenographic or secretarial curriculum at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines. * I possess education in an accredited university in a baccalaureate program which included at least two or more courses such as: human relations in business, business correspondence or communications, principles of management, personnel management relations, office management, business administration, etc. * None of the above. 06 TRANSCRIPTS, CERTIFICATIONS, AND OTHER VERIFYING DOCUMENTS: Official or copies of official transcripts, certifications (front and back), and other verifying documents must be received in our office within ten (10) calendar days from the date of your application. If these documents are NOT received by the deadline, your application may be rejected. * I understand, and will submit the required documents to CSSP Recruitment within ten (10) calendar days. * I understand, but I will not submit the required information. I understand that my application may be rejected. * I have previously submitted my verifying documents for another recruitment. Required Question Employer Hawaii State Department of Education Address P.O. Box 2360 Honolulu, Hawaii, 96804 Website ***********************************

PROJECT ASSISTANT The Project Assistant is a key support role in the project management team that helps ensure projects run smoothly. They work closely with the project team to support them with the administrative tasks and act as a liaison between the project, estimating, and warehouse teams. Project assistants can be involved in all phases of a project and may perform a variety of tasks but not limited to: Energetic, self-motivated, well organized, detail oriented. Communication: strong communication and interpersonal skills with team and customers. Must be professional and maintain the ability to communicate in verbal and written form. Organization: assisting project team in placing, tracking, and coordinating deliveries. Documentation: Filing documentation and maintaining up-to-date information and records. Putting submittal packages together. Tracking progress of lighting and apparatus packages. Thrive in a dynamic work environment, adapting to changing priorities. Flexibility and adaptability to the dynamic needs of the business. On-going learning in electrical materials by assisting counter or taking provided on-line classes. Requirements and Qualifications Relevant professional experience (at least 3 years) Project management experience a plus Organizational, time management, and communication skills Computer proficiency, particularly with spreadsheet programs such as Microsoft Excel and Google Sheets