Administrative assistant jobs in Mattoon, IL - 41 jobs

Centurion is proud to be the provider of comprehensive services to the Illinois Department of Corrections. We are currently seeking a Full-time Staff Assistant to join our team at Taylorville CC in Taylorville, Illinois. The Staff Assistant is responsible for performing administrative duties and supporting program and staff needs by fulfilling routine clerical, secretarial, and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, creating spreadsheets, and providing information to callers for designated behavioral health units. This professional works extensively with Microsoft Office applications, including Word, Excel, and Access. Available Shift: 8:00am to 4:00pm / 40 hours per week Pay rate: $24/hr

Full Time, Staff Assistant Day Shift, $24/hour Centurion is proud to be the provider of comprehensive services to the Illinois Department of Corrections. We are currently seeking a Full-time Staff Assistant to join our team at Decatur Correctional Center in Decatur, Illinois. The Staff Assistant is responsible for performing administrative duties and supporting program and staff needs by fulfilling routine clerical, secretarial, and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, creating spreadsheets, and providing information to callers for designated behavioral health units. This professional works extensively with Microsoft Office applications, including Word, Excel, and Access. Qualifications • High school diploma or GED equivalent required • Minimum of one (1) year of secretarial or office experience required • Must have experience with medical terminology • Good communication and organizational skills, professional phone etiquette and accurate typing skills • Demonstrated computer proficiency in Microsoft Office required • Working knowledge of spreadsheets and database programs preferred • Must be appropriately and actively certified in Cardio-Pulmonary Resuscitation (CPR) • Ability to obtain a security clearance, to include drug screen and criminal background check

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers . If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post. Job Description Administrative Assistant - Decatur, IL This is a permanent, non-exempt level position. Job Summary: ADM is seeking a highly organized and detail-oriented individual to join our Engineering & Projects team as an experienced Administrative Assistant, specializing in Project Accounting. This role will support the team by maintaining accounting systems, managing administrative tasks, and assisting with project-related activities to ensure smooth operations and compliance with company standards. Key Responsibilities: Ajera Accounting Software Management: Maintain and update project information in Ajera for the Engineering & Projects team Generate monthly invoices and reports Assist Project Managers and staff with KPI tracking and report generation Approve Ajera timesheets for all Engineering Service (ES) employees and Tech Services contractors Timekeeping and Payroll: Approve ADM timecards for non-exempt employees. Supervise and approve timesheets for temporary contractors in Fieldglass Purchasing and Vendor Management: Process invoices in Coupa Create and receive purchase orders for ES and Tech Services contractors Provide information and coordinate safety boots/glasses for the team Administrative Support: Organize and maintain project files and employee records Assist with new hire onboarding processes Gather information and complete Tax Credit Questionnaires Coordinate travel arrangements for ES and Tech Services personnel Maintain professional certifications and licenses for ES employees Office and Equipment Management: Maintain copiers, plotters, and ES fleet cars, including oil changes, repairs, and mileage reporting Order office and safety supplies as needed Organize the department library, record new books, and file documentation Event and Meeting Coordination: Organize ES department meetings, including room setup, food, and refreshments Plan and coordinate holiday food days, anniversaries, and retirement celebrations Assist management with meeting setups and miscellaneous tasks Records and Document Management: Manage records retention, including requesting boxes, maintaining spreadsheets, and ensuring proper storage Scan drawings and upload them to ProjectWise Download photos from cameras and organize them in ProjectWise Facilities and Seating Assignments: Assist with in-office seating assignments and workspace organization Accounting and Reconciliation: Interface with the accounting team for reconciliations and financial reporting Support financial analysts with cashflow and net income analysis (profit/loss) reporting Required Qualifications: High school diploma or equivalent required Proven experience in administrative support, project accounting, or a similar role Strong organizational and multitasking skills with attention to detail Excellent communication skills, both written and verbal Ability to work independently and collaboratively in a fast-paced environment Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) Preferred Qualifications: Associates or Bachelor's degree in Business Administration, Accounting, or a related field preferred Prior experience in engineering or technical services environments is advantageous Proficiency in Ajera Accounting software, Coupa, and Fieldglass preferred Familiarity with ProjectWise or similar document management systems is a plus Why Join ADM? At ADM, we value our employees and provide opportunities for growth and development. As part of our Engineering Services team, you'll play a vital role in ensuring operational excellence and contributing to the success of our projects. ADM requires the successful completion of a background check. Base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. Hourly and salaried non-exempt employees will also be paid overtime pay when working qualifying overtime hours. If hired, employees will be in an “at-will position” and the Company reserves the right to modify base pay (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors. The pay range for this position is expected to be between: $35,400.00 - $66,600.00

JOB TITLE: Temporary - Laboratory Administrative Assistant M-F 8:00AM-4:30PM @ $23.00-$28.00 (Based on experience) Target start date 3/1/26-May be able to move into a permanent role if great fit and we have the availability after April. JOB SUMMARY: Provides comprehensive administrative support to the Pathologist. This role is responsible for accurate data entry, record management, transcription, communication coordination, and general administrative support to ensure efficient daily operations within the pathology department. Act as a laboratory technician assistant as needed. JOB RESPONSIBILITIES Data Entry & Record Management Enter patient diagnoses and additional test information accurately into the electronic medical record (EMR) system. Maintain organized files for pathology reports, slides, and related documentation in both electronic and physical formats. Transcription Transcribe pathology results and related documents with accuracy and clarity. Ensure timely completion of transcriptions to support prompt reporting and patient care. Communication & Coordination Coordinate delivery and retrieval of pathology materials and monitor follow-up on pending tests and results. Administrative Support Prepare reports, documents, and other materials as requested by the Pathologist. Team Collaboration & Professional Conduct Support laboratory staff and other departments to achieve operational goals. Maintain strict confidentiality and adhere to HIPAA regulations. Demonstrate professionalism and efficiency in all interactions and documentation This job description is not intended to be all-inclusive. Exact tasks and responsibilities may vary by location; employees are subject to the direction of management at the office, as assigned to meet the ongoing needs of the office and/or organization. POSITION QUALIFICATIONS Minimum Qualifications Associate or bachelor's degree in a related field. Proficiency in Microsoft Office Suite and EMR systems. Strong keyboarding, transcription, and data entry skills with high attention to detail. Excellent organizational, communication, and multitasking abilities. Ability to maintain confidentiality, prioritize tasks, and work independently in a fast-paced environment. Ability to transition between the laboratory and the Pathologist's office multiple times throughout the day. Experience in a medical or laboratory environment. VSD CORE VALUES Having fun . We celebrate success and failure, we find humor in our daily lives, we create a fun atmosphere, and we enjoy being together. Being a team . We care for one another and build each other up, we embrace diversity and inclusion, we collaborate, and we serve one another - forming a strong family bond. Being resilient. We expect the unexpected, we embrace the need to change, `we are optimistic and grateful, and we are focused on our mission and vision. Being accountable . We strive to provide value every day; we use data to continually improve, we continually evaluate competing priorities, and we deliver exceptional results. Being courageous. We are not afraid to be vulnerable, we have ideological debates, we rise to the challenge, facing problems head-on, and we make the tough decisions. Being entrepreneurial . We have an owner's mentality, we set high goals, we strive to be a leader in our industry, and we manage our business and financial risk.

C-U Under Construction and Trade Services is looking for the next piece to our puzzle. Do you fit? We want to make sure we fit with your future as well. Come join a team who truly puts their employees and families above all else. An environment that will have you excited to come and work every day. Benefits: · COMPETATIVE WAGES · COMPANY HEALTH INSURANCE PACKAGE · PAID VACATION · PAID HOLIDAYS · 401K · LIFE INSURANCE · DISABILITY INSURANCE (AT EMPLOYEES EXPENSE) · COMPANY VEHICLE (QUALIFYING POSITIONS ONLY) · COMPANY PROVIDED TOOLS · COMMISSION OPPORTUNITIES AVAILABLE Job description: Receive incoming calls Evaluate calls and transfer to appropriate department Schedule incoming estimate appointments for construction and trades Provide clerical and administrative support to management and department heads as requested Additional administrative tasks as requested

Salary: $17-$21 per hour Administrative Assistant Decatur Office Liaison Technology Group ************************ Employment Type: Full-Time, In-Office About Us At Liaison Technology Group, we believe the future of home living is defined by convenience, comfort, and intelligent control. Our cutting-edge solutions transform homes and businesses into connected, intuitive environments that respond effortlessly to the needs of our clients. If youre passionate about excellence in technology and want to be part of a growing, forward-thinking company, we want to hear from you. Position Summary We are seeking a detail-driven, organized, and proactive Administrative Assistant to support our Decatur office. The ideal candidate will communicate clearly, manage multiple priorities with ease, and thrive in a fast-paced, process-oriented environment. This role supports government procurement activities, vendor management, financial documentation, and general administrative duties. Key Responsibilities Government Procurement Support Monitor daily alerts from multiple government platforms. Qualify opportunities (scope, geography, requirements, timeline) and maintain a Bid/No-Bid matrix. Present 510 qualified opportunities weekly. Manage the government-procurement inbox and all related portal registrations. Track addenda, deadlines, and required meetings. Build and maintain requirements and compliance checklists. Organize all forms, signatures, insurance certificates, bonds, and licenses. Request and standardize supplier quotes (cost, lead time, warranty, freight, terms & conditions). Prepare pricing tabs, draft submission packages, route for signatures, and ensure timely submission. Log and track submission status through award or interview phase. Vendor & Financial Administration Process vendor invoices and daily expense reports with accurate project and cost-center coding. Match purchase orders and delivery receipts for smart home equipment and components. Verify pricing, quantities, and approvals prior to payment. Communicate with vendors regarding discrepancies, credits, or missing documentation. Support the controller with financial reporting and accruals. Reconcile vendor statements and resolve discrepancies proactively. Maintain vendor insurance certificates, W-9s, 1099s, and contracts. Ensure thorough documentation and recordkeeping for audits and reporting. General Administrative Duties Answer and route phone calls or take messages for appropriate team members. Provide backup support to the Purchasing Agent, including filing, scheduling, meeting minutes, travel coordination, supply ordering, and correspondence distribution. Maintain accurate and up-to-date database records. Required Skills & Qualifications Associate's degree or higher in Finance/Accounting or Related Field Required 3-5+ years of experience as an Administrative Assistant Strong verbal and written communication skills. Experience with Google Office Suite or Microsoft Office Suite Highly organized, detail-obsessed, and deadline-reliable. Self-motivated with excellent problem-solving abilities. Comfortable using portals and light AI tools. Experience with QuickBooks, Google Suite, and spreadsheets. Ability to work on-site full-time in the Downtown Decatur office. Strong communication skills with vendors, installers, and internal project managers to ensure billing accuracy. Disclaimer: This job description outlines the general nature and scope of the role. It is not an exhaustive list of all duties or responsibilities. Team members may be asked to perform additional tasks as needed.

Secretarial/Clerical Date Available: ASAP Additional Information: Show/Hide TITLE: PreK - 8 Secretary QUALIFICATIONS: * High school diploma or equivalent * Excellent computer, record keeping, and organizational skills * Effective communication and interpersonal skills * Ability to work independently, recognize priorities in work load, and shift between tasks as needed * Ability to maintain confidentiality REPORTS TO: Assistant Principal and/or Principal JOB GOAL: To support the smooth and efficient operation of the school in order to maximize positive educational outcomes for stakeholders. ESSENTIAL FUNCTIONS: The following are the essential functions, including but not limited to, the following job duties as assigned: * Serves as receptionist in person and by telephone * Maintains confidentiality in all situations * Prepares, distributes, and files documents and records * Maintains student information, such as demographics, attendance, discipline, grades, and schedules * Maintains student records, such as registration, lunch forms, bussing, and cumulative folders * Maintains staff records, such as substitutes * Receives and processes school mail * Maintains office equipment, building inventory, and storeroom * Assists with care of sick and injured children as appropriate for the position * Performs other job-related duties as directed TERMS OF EMPLOYMENT: 4 or 8 hours per day for 190 in accordance with the collective bargaining agreement CLASSIFICATION: A EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Board's policy on Evaluation of Professional Personnel. PHYSICAL DEMANDS AND WORKING ENVIRONMENT: The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. * Environment The noise level in the work environment is usually moderate. The job is performed inside under minimal temperature variations and a generally hazard free environment. The noise level in the work environment is usually moderate. * Physical While performing the duties of this job, the employee is regularly required to use motions with their wrists, hands, and/or fingers, including prolonged use of a computer terminal. The employee is frequently required to sit for prolonged periods, see, talk, and hear. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 20 pounds. * Vision Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus with or without correction. * Hearing The employee is required to hear in the normal audio range, with or without correction. * Mental Demands While performing the duties of this job, the employee regularly is required to compare, analyze, communicate, coordinate, instruct, synthesize, evaluate, use interpersonal skills, compile, and negotiate. The employee frequently is required to compute. The employee occasionally is required to copy. This position falls under the DECATUR EDUCATIONAL SUPPORT PERSONNEL ASSOCIATION Contract - JULY 1, 2021 - JUNE 30, 2025. The Salary Schedule is attached above. Benefit information can be found HERE. Attachment(s): * DESPA Salary Schedule 2025-2028.pdf * PreK - 8 Secretary JD

Provides administrative support for the Plant Director and the Plant Leadership Team in a non-union plant producing products such as PayDay, Heath, Skor, Milk Duds, Whoppers, Reese's Pieces, Mounds and Almond Joy in a high-speed complex environment. Major Duties/Responsibilities: * Provides general administrative support to the Plant Manager and the Plant Leadership Team. Assists Plant Manager in summarizing reports, developing meeting agendas and taking meeting notes. Assists all plant staff managers with general admin support and documentation management. * Coordinate meetings to include scheduling meetings/rooms, developing presentations and ordering of lunches. * Assist with salaried employee onboarding. Schedule one on one meetings and tours with Plant Staff to get new hires oriented with processes and people. * Assist with coordinating activities/events for the Y&S Lancaster Plant. * Responsible for the plant newsletter, includes content coordination, development, and distribution. * Serve as plant contact and coordinator for visitors. This includes greeting visitors, sharing compliance information and tour guidelines, scheduling conference rooms, preparing PPE/lab coats for tours and preparing product gift bags. * Maintain organizational chart for the plant. * Maintain email distribution lists, phone lists, and SharePoint/Teams sites for Plant and Plant Staff. * Sort and distribute mail. * Maintain plant communications. * Order office supplies and maintain inventory, including disposable lab coats and PPE for guests. * Responsible for documentation management (shared drives, SharePoint, Teams), including consolidation and organization. * Owner of plant general credit card for supply purchases, meeting lunches, etc. * Serve as the attendance administrator for hourly employees. * Co-lead the Quality Thru Engagement committee * Other projects/duties as assigned. Minimum knowledge, skills and abilities required to successfully perform major duties/responsibilities: * Ability to prioritize activity and manage time effectively * Ability to coordinate and plan events * Personal initiative * Attention to detail * Excellent communication skills, both written and oral * Ability to be assertive in a manner that is professional to keep others on task * Proficient in developing Excel spreadsheets, SAP, and PowerPoint presentations Minimum Education and Experience Requirements: * High School Diploma required; Associates degree, higher education, or administrative training preferred * Minimum 2 years administrative experience in a professional environment supporting a Leadership Team / Senior level Management required * Experience supporting a team; ability to prioritize in a fast pace, constantly changing environment * Proficiency with SAP required * Proficiency with the MS Office Suite required (Outlook, Excel, PowerPoint) * Proficiency with Teams/ SharePoint is preferred * Experience working in/with Manufacturing / Supply Chain is a plus #LI-CE1 #LI-Onsite Apply now " Apply now * Apply Now * Start applying with LinkedIn Start Please wait...

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Job Description Aftershock Decals and Design is seeking a dependable and motivated Administrative Assistant to support daily office operations and provide excellent customer service. This role is a key point of contact for customers and plays an important part in keeping projects organized and moving smoothly through the shop. Please complete the disc assessment to be considered for this job. Compensation: $30,000 - $40,000 yearly Responsibilities: Answer phones, emails, and messages; greet customers in person Schedule jobs and manage calendars Cold calling potential new clients Assist with estimates, invoices, and basic bookkeeping tasks Communicate job status and updates to customers Maintain organization of customer files, orders, and paperwork Support overall office and shop operations Qualifications: Previous administrative or office experience preferred Strong communication and organizational skills Comfortable using computers, email, and office software Ability to multitask and stay organized in a fast-paced environment Preferred (Not Required) Experience with CRM systems Familiarity with signage, graphics, or vehicle wrap industries About Company Aftershock is a creative design shop specializing in high-impact vehicle wraps that turn any car, truck, trailer, or fleet into a rolling billboard. From concept to install, we handle every step in-house, bringing bold branding, sharp graphics, and professional-grade vinyl application to businesses that want to stand out on the road. Whether it's a full wrap or custom accents, we make sure your message moves.

Job DescriptionSalary: Competitive pay starting at $18/hour, commensurate with experience. Who We Are Meraki [may-rah-kee] (adjective) a Greek word meaning to do something with soul, creativity, or love; to put something of yourself into what you do. At Meraki Health, we believe that exceptional care begins with an exceptional team. Our clinicians, coordinators, and administrative professionals work collaboratively to help individuals grow in their ability to connect, communicate, and thriveboth at home and in their communities. We take pride in creating a workplace where people are supported, respected, and inspired to do their best work. Our culture is built on empathy, teamwork, and growth. When you join Meraki, you join a community that values balance, purpose, and passion in equal measure. Position Summary As the Administrative Assistant, you are the steady rhythm behind the clinics daily operationsthe friendly face that greets families, the organized mind behind the schedule, and the reliable hand that keeps our systems running smoothly. Youll help ensure that every detailfrom phone calls to insurance authorizationsflows efficiently, allowing our clinical team to focus on what they do best: helping people grow. This role is ideal for someone who thrives on organization, enjoys connecting with others, and finds satisfaction in making complex systems run seamlessly. Key Responsibilities Office Operations Open and close the office each day, ensuring a welcoming and well-organized environment. Check and prioritize voicemails and emails for timely and professional follow-up. Handle daily tasks such as mail collection, bank deposits, and supply management. Maintain order and cleanliness in shared areas and workspaces. Client and Clinician Support Answer phones and emails with warmth, professionalism, and empathy. Schedule, confirm, and update appointments for clients across disciplines. Send and track intake packets and required documentation. Maintain accurate scheduling records and client data within our systems. Provide administrative support to clinicians, ensuring communication is clear and consistent. Insurance and Documentation Send and follow up on treatment plans, authorizations, and referrals with physician offices and insurance companies. Conduct benefit checks and confirm authorizations as needed. Organize and upload client documentation within the electronic health record system. Track pending paperwork (e.g., signatures, faxes, authorizations) to ensure timely completion. Document communication details accurately in client records. Technology & Systems Use Google Workspace (Drive, Calendar, Docs, Sheets, Gmail) for daily workflow and coordination. Manage digital forms and signatures through platforms like DocuSign and Therabill. Safeguard client information by maintaining HIPAA compliance and strict confidentiality. Qualifications 12+ years of administrative or front-office experience (healthcare or therapy setting preferred). Strong computer literacy, particularly with Google Workspace. Excellent communication, organization, and problem-solving skills. High attention to detail and accuracy in all documentation. Ability to manage multiple priorities with grace and professionalism. Strong understanding of confidentiality and HIPAA standards. Preferred Experience Familiarity with healthcare billing and insurance authorization processes. Experience with electronic health record systems (e.g., Therabill). Previous experience supporting a therapy or multidisciplinary healthcare team. Schedule & Compensation Full-time, on-site position (35-hour work week): MondayThursday: 8:00 AM 4:00 PM Friday: 8:00 AM 1:00 PM Competitive pay starting at $18/hour, commensurate with experience. Opportunities for growth and advancement within a supportive, mission-driven organization. Why Join Meraki Health? At Meraki, we believe in the power of carewith soul. Youll be part of a team that values balance, collaboration, and authentic connection. Your work will directly support families, clinicians, and a community dedicated to helping others grow. If youre organized, compassionate, and ready to bring both structure and heart to your work, wed love to meet you. To Apply: Submit your resume and a brief letter sharing why youd be a great fit for a role that blends organization, empathy, and purpose.

- Office Assistant/Sales Associate R.P. Lumber Location: Robinson, IL The Company is looking for a general office specialist to provide financial, administrative and clerical services in a retail lumber and building material store environment. In addition to performing general bookkeeping and office clerical work, the position is responsible for assisting and interacting with customers and contractors both in person (sales counter) and via electronic communication methods (i.e., phone, facsimile, email) concerning the sale of lumber and building materials in a prompt and courteous manner. Responsibilities of Position: Verify, reconcile, and post details of business transactions, such as funds received (cash, checks and credit cards), and totals accounts, using calculator or computer. Responsible for preparing and /or entering a variety of information into applicable forms and documents, spreadsheets, and the point-of-sale and accounting system software, utilizing prescribed procedures established by the Company. Responsible for performing cash register reconciliations / balancing procedures in accordance with company policy. Perform various administrative functions including data entry, answering phones, preparing and distributing reports and maintaining records in accordance with company policy. Respond to customer inquiries regarding product selection, placement of orders, requests for prices and quotations, scheduling of deliveries and installations, and providing customer follow-ups as necessary. Code and input customer orders, pricing information and additional data into the point-of-sale computer system, ensuring the accuracy of invoices, work orders, and sales tickets. Research credits, returns, and late payments as needed. Assist customers in the purchase and delivery of special order products through the utilization and understanding of product information contained within Supplier catalogs (i.e., pricing, colors, sizes, availability, etc.). Cooperate with the credit department in obtaining customer credit information and aid in collecting delinquent accounts Responsible for maintaining inventory, product displays, and pricing labels within assigned area in regard to merchandising standards by stocking, facing, straightening, and cleaning or any other task necessary to maintain appearance of products within showroom. Perform other assigned job duties and responsibilities in the store / showroom as requested by the General Manager Required Skills: Good math skills with an understanding of basic bookkeeping principles (A/P, A/R, Payroll, etc.) Strong computer skills with working knowledge of Microsoft Office programs (Word & Excel) preferred. Ability to learn and utilize 3rd party software applications at an intermediate level. Ability to provide professional customer service and work in a team-oriented environment. Qualifications: High school diploma or general education degree (GED). 1 year of prior related work experience preferred. An acceptable driving record, valid state issued driver's license (Missouri locations require a Class E license). Highly organized with a strong attention to detail. Flexibility to successfully multi-task in a fast paced environment, working with multiple team members. Ability to work a flexible schedule, including weekends and holidays. Successful applicants are subject to pre-employment drug testing, pre-employment background check and driver history checks in accordance with applicable federal and state law. Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Pay Rate / Wages & Benefits $15 - $20 (Hourly Rate) Potential pay rate based upon region, experience, education, licenses and certifications Pay Transparency: This compensation listed reflects the pay range or rate of pay reasonably expected for this posted position at the posted location or locations. If this opportunity includes multiple job levels, the pay information represents the minimum and maximum range for all levels in that job family. Actual pay is determined by several job-related factors permitted by law and relevant to the position, including, but not limited to, experience relative to the job, tenure, market level, pay at the location for this job, performance, schedule, and work assignment. R.P. Lumber Co. offers the following opportunities and benefits to Full-Time employees: Competitive Wages Health / Dental / Vision / Term-Life and Short-Term Disability Insurance Employer-paid Basic Life Insurance Profit Sharing / 401k Paid Time-off & Holidays Employee Merchandise Discount R.P. Lumber Co. offers the following opportunities and benefits to Part-Time employees: Competitive Wages Profit Sharing / 401k Paid Time-off Employee Merchandise Discount Candidates who meet our selection criteria will be contacted by phone or email for the next step in our hiring process. Thank you for your interest in our position. We appreciate the time you have taken to apply with us. R.P. Lumber Co., Inc. (“R.P. Lumber Co.") is committed to providing equal opportunity in all employment practices, including but not limited to selection, hiring, promotion, transfer, and compensation to all qualified applicants and employees without regard to race, ancestry, color, religion, age, sex, national origin, disability (physical or mental), genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

UNIVERSITY OF ILLINOIS URBANA-CHAMPAIGN School of Information Sciences The Center for Children's Books Editorial Assistant The School of Information Sciences at the University of Illinois invites applications from qualified individuals for a 50% part-time Editorial Assistant in the Center for Children's Books. The iSchool at Illinois makes a meaningful difference in the lives of individuals through teaching, research, and public engagement. Our mission is to lead the way in understanding the use of information in science, culture, society, commerce, and the diverse activities of our daily lives. We engage in inclusive community partnerships, working beyond geographic boundaries to benefit the social good. We believe in the power of information to change the world. For more information about iSchool, visit ****************************** JOB SUMMARY The School of Information Sciences is hiring a part-time Civil Service staff (.5 FTE) to join the Center for Children's Books as the Editorial Assistant to The Bulletin of the Center for Children's Books. The Editorial Assistant is a member of the Center staff and will work closely with the Editor of The Bulletin, managing editorial activities including tracking books and manuscripts, fact-checking, proofreading, and indexing; offering digital support; and communicating with publishers. SPECIFIC DUTIES AND RESPONSIBILITIES COPY EDITING (50%) * Fact-check and proofread all submitted book reviews. * Format and maintain consistent style across all print and digital content for the Bulletin of the Center for Children's Books * Index all print and digital content for the Bulletin of the Center for Children's Books WEB CONTENT (20%) * Maintain editorial calendar, track deadlines, schedule meetings, and handle correspondence. * Maintain and update website and social media. COLLABORATIVE AND ADMINISTRATIVE WORK (25%) * Manage files and digital content in multiple software programs. * Communicate with editor, reviewers, and publishers to ensure workflow, consistency, and deadlines. * Collaborate with staff of the Center for Children's Books and campus libraries. * Plan and execute Center for Children's Book book sales, in collaboration with editor and other staff. OTHER (5%) * Duties to support the Bulletin and Center for Children's Books, as assigned. ADDITIONAL PHYSICAL DEMANDS Minimum Qualifications Per SUCSS qualifications: 1. High school graduation or equivalent 2. Any one or any combination of the following, totaling one (1) year (12 months), from the categories below: 1. experience in editorial and proofreading work 2. college course work, preferably in journalism, and/or communications, English, public relations or a closely related field § 30 semester hours equals six (6) months § 60 semester hours or an Associate's degree equals one (1) year (12 months) Preferred Qualifications * Bachelor's degree in English, Journalism, Communications, or related field * Two years of professional copy editing or proofreading experience Knowledge, Skills and Abilities * Knowledge of Library of Congress subject headings and genre/form terms * Familiarity with the publishing industry * Familiarity with children's and young literature * Command of grammar and style guides (e.g., AP, Chicago) * Knowledge and familiarity within digital file management systems (e.g., FileMaker Pro and Microsoft Access) * Knowledge and familiarity in Microsoft Office Suite, Google Drive, Box and other relevant software * Ability to manage multiple tasks, prioritize work, and meet deadlines. * Strong attention to detail and excellent organizational skills * Excellent written and verbal communication. * Strong organizational and communication skills, the ability to work independently, and knowledge of children's and young adult literature. APPOINTMENT INFORMATION This is a 50% Part-time Civil Service Editorial Assistant position, appointed on a 12-month basis. The expected start date is as soon as possible after the search close date. This is a bargained position and as such, the salary is driven by the collective bargaining agreement. The budgeted salary range for the position is $32,000 to $40,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. Hybrid work options may be available for this position after an initial training period, but with the requirement that onsite availability may be needed at any time with short notice. Out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position. Illinois residency requires proof of a valid Illinois Driver's License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment. Work authorization is not available for this position. For more information on Civil Service classifications, please visit the SUCSS web site at ************************************************************ APPLICATION PROCEDURES & DEADLINE INFORMATION Applications must be received by 6:00 pm (Central Time) on February 4th, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting, and upload your cover letter, resume (months and years of employment must be included), and names and contact information for three professional references. Please remember to include specific information on how you meet the qualifications of the position in your application materials, including all relevant experiences. Interviews may occur before the close date; however, all applications received by the close date will receive full consideration. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through ************************* will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information regarding this specific position, please email ***********************. For questions regarding the application system, please contact ************. The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at ************, or by emailing accessibility@illinois.edu.

Provide support services to a Correctional Center Educational Program.Essential Job Functions: * Act as receptionist in College area and direct traffic as required. * Answer direct assist incoming calls. * Provide assistance in preparing classroom materials for instructors as required. * Prepare memorandums and letters as required. * Prepare Purchase Orders and requisitions as required. * Prepare spreadsheets for expenditures and perform data entry for information pertaining to expenditures on Datatel software. * Create and maintain fiscal related records and files. * Prepare student files and perform data entry for information pertaining to admissions and registration on Datatel software. * Create and maintain student records and files. * Process and track student transcript requests * Distribute and track all facility and college rosters. * Prepare attendance forms for full and part-time academic students. * Input attendance assignments and other information on DOC data system as required. * Input information on DOC data system for Tuition Reimbursement Program as required. * Create and maintain file system on all correspondence. * Assist Associate Dean in completion of required reports in a timely manner. * Be on site a minimum of 37.5 hours per week (30 minute lunch). * Notify supervisor well in advanced of absence. * Arrive at work site prior to beginning of established shift. * Attend both college and facility staff meetings as required. * Attend training as required. * Observe support and enforce the regulations policies and programs of the College and inform the President in writing of any problem that might have a detrimental effect on the College. * Conduct oneself in a professional manner. * Abide by DOC and Lake Land College regulations at all times. * Assist institutional personnel during emergency situations. * Maintain equipment assigned area. * Maintain control of keys per DOC requirements. * Perform other duties as assigned. Education Requirements: * Associate Degree Preferred Experience Requirements: Business/office related work and computer experience required. Knowledge: Business etiquette and general office procedures. Skills: Excellent interpersonal, oral and written communication, and organizational skills; Microsoft Office XP and general office skills as determined through assessment; and word processing skills. Personal Requirements: Detail-oriented, self-starter who enjoys relating to a diverse population of students, staff and public in a fast-paced work environment with multiple interruptions. Works consistently to further the college's vision and values. Work collaboratively with immediate peers and other departmental areas to support student learning and development. Shows respect and compassion for others. Values the open exchange of ideas and exhibits innovation in daily work and special projects.

Assist with the administration of the day-to-day operations of the Education department by providing clerical and technical support as assigned. Essential Job Responsibilities: Contact schools across Indiana and meeting the requirements of each to place student there Supervisor communication & placement Communicate with field/student teaching supervisors and host teachers Title II reports Data collection and working with our advisors and the registrar's office to report findings for accreditation Performing background checks Assist students with signing up for field work and monitoring attendance & participation Collect assessment plan data Perform data retrieval from Woods Online courses and enter into our database Other duties as assigned Other Duties & Responsibilities: Work requires tact, discretion and confidentially Ability to handle multifunctional tasks Ability to meet deadlines Capable of working independently as well as in a team environment Requirements Requirements Two years post high school education Two years relevant professional experience, preferred Efficient use of Microsoft Office Programs Excellent communication and interpersonal skills Work requires interaction with other departments, students and outside vendors, to exchange information where professional courtesy and the ability to establish rapport with others are required Self-motivated and flexible with the ability to manage multiple projects in a fast-paced environment

This position is a grant-funded, on-campus, full-time, 12-month appointment based in Champaign, Illinois covered by the Professional Support Staff (PSS) Union with an annual salary of $35,713.60. The Office Assistant is responsible for organizing and facilitating the operational flow of the grant-funded Workforce Development department, assisting students, directing visitors, and providing support to staff. This appointment on a schedule established by the Senior Director for Workforce Development, and may include occasional nights, weekends, and overnight trips. The position involves frequent handling of confidential information and records. At times, minimal supervision is provided; the Office Assistant must be able to work independently and accurately prioritize tasks. Annual renewal of this position is contingent on continued grant funding. Applicants must submit: * An online employment application * Cover letter * Resume or CV Essential Job Functions: * Provide daily front desk coverage for Workforce Development offices, serving as the first point of contact for visitors through walk-in, phone, and email inquiries, as well as appointment and meeting scheduling for the Workforce department staff. * Provide clerical support to Workforce Development department staff. * Initiate, process, and maintain Workforce Departmental records and reports as needed. * Coordinate special departmental projects or events with assistance of Workforce Development staff as needed. * Maintain positive relationships with other departments and division staff to coordinate activities. * Assist the Senior Director for Workforce Development with participant and student record keeping and data tracking, including physical and electronic files. * Other duties as assigned by the Senior Director for Workforce Development. Minimum Requirements: * High School diploma or GED equivalent. * Prospective new hires will successfully complete a post offer, pre-employment criminal background check with fingerprinting. The background check review includes, but is not limited to, exclusionary offenses per the Illinois School Code and Title IV of the Higher Education Act. * Excellent written, verbal, and interpersonal skills. * Proficient in Microsoft Office software and adapts to current and new programs as technology progresses. * In an effort to comply with SURS return-to-work restrictions for employers (40 ILCS 5/15-139.5), candidates for employment at Parkland College must either not be a SURS annuitant or must be willing to suspend his/her SURS annuity upon employment. This applies to all SURS annuitants except those receiving their annuity under either the Self-Managed Plan (SMP) or by lump sum payment. Robust benefits, including medical insurance with no monthly premiums, dental, life, disability, retirement plans, flexible spending, dependent care, EAP, work/life balance with generous paid time off, and tuition waiver. More information on the benefits package may be found online at our Benefits page. Sponsorship for work authorization is not available for this position. Apply for this position using the Apply Now button at the top or bottom of this posting. Applications not submitted through ******************************** will not be considered. Please monitor your email, including spam or junk mail folders, for future correspondence from Parkland College Human Resources. For further information on the application process, please contact Parkland College Human Resources at ************. Applicants with disabilities may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted by contacting Human Resources at ************ or by emailing ***************. Equal Opportunity Employer

Full Time, Staff Assistant Day Shift, $24/hour Centurion is proud to be the provider of comprehensive services to the Illinois Department of Corrections. We are currently seeking a Full-time Staff Assistant to join our team at Decatur Correctional Center in Decatur, Illinois. The Staff Assistant is responsible for performing administrative duties and supporting program and staff needs by fulfilling routine clerical, secretarial, and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, creating spreadsheets, and providing information to callers for designated behavioral health units. This professional works extensively with Microsoft Office applications, including Word, Excel, and Access.

Who We Are Meraki [may-rah-kee] (adjective) - a Greek word meaning to do something with soul, creativity, or love; to put something of yourself into what you do. At Meraki Health, we believe that exceptional care begins with an exceptional team. Our clinicians, coordinators, and administrative professionals work collaboratively to help individuals grow in their ability to connect, communicate, and thrive-both at home and in their communities. We take pride in creating a workplace where people are supported, respected, and inspired to do their best work. Our culture is built on empathy, teamwork, and growth. When you join Meraki, you join a community that values balance, purpose, and passion in equal measure. Position Summary As the Administrative Assistant, you are the steady rhythm behind the clinic's daily operations-the friendly face that greets families, the organized mind behind the schedule, and the reliable hand that keeps our systems running smoothly. You'll help ensure that every detail-from phone calls to insurance authorizations-flows efficiently, allowing our clinical team to focus on what they do best: helping people grow. This role is ideal for someone who thrives on organization, enjoys connecting with others, and finds satisfaction in making complex systems run seamlessly. Key Responsibilities Office Operations Open and close the office each day, ensuring a welcoming and well-organized environment. Check and prioritize voicemails and emails for timely and professional follow-up. Handle daily tasks such as mail collection, bank deposits, and supply management. Maintain order and cleanliness in shared areas and workspaces. Client and Clinician Support Answer phones and emails with warmth, professionalism, and empathy. Schedule, confirm, and update appointments for clients across disciplines. Send and track intake packets and required documentation. Maintain accurate scheduling records and client data within our systems. Provide administrative support to clinicians, ensuring communication is clear and consistent. Insurance and Documentation Send and follow up on treatment plans, authorizations, and referrals with physician offices and insurance companies. Conduct benefit checks and confirm authorizations as needed. Organize and upload client documentation within the electronic health record system. Track pending paperwork (e.g., signatures, faxes, authorizations) to ensure timely completion. Document communication details accurately in client records. Technology & Systems Use Google Workspace (Drive, Calendar, Docs, Sheets, Gmail) for daily workflow and coordination. Manage digital forms and signatures through platforms like DocuSign and Therabill. Safeguard client information by maintaining HIPAA compliance and strict confidentiality. Qualifications 1-2+ years of administrative or front-office experience (healthcare or therapy setting preferred). Strong computer literacy, particularly with Google Workspace. Excellent communication, organization, and problem-solving skills. High attention to detail and accuracy in all documentation. Ability to manage multiple priorities with grace and professionalism. Strong understanding of confidentiality and HIPAA standards. Preferred Experience Familiarity with healthcare billing and insurance authorization processes. Experience with electronic health record systems (e.g., Therabill). Previous experience supporting a therapy or multidisciplinary healthcare team. Schedule & Compensation Full-time, on-site position (35-hour work week): Monday-Thursday: 8:00 AM - 4:00 PM Friday: 8:00 AM - 1:00 PM Competitive pay starting at $18/hour, commensurate with experience. Opportunities for growth and advancement within a supportive, mission-driven organization. Why Join Meraki Health? At Meraki, we believe in the power of care-with soul. You'll be part of a team that values balance, collaboration, and authentic connection. Your work will directly support families, clinicians, and a community dedicated to helping others grow. If you're organized, compassionate, and ready to bring both structure and heart to your work, we'd love to meet you. To Apply: Submit your resume and a brief letter sharing why you'd be a great fit for a role that blends organization, empathy, and purpose.

Assist with the administration of the day-to-day operations of the Education department by providing clerical and technical support as assigned. Essential Job Responsibilities: * Contact schools across Indiana and meeting the requirements of each to place student there * Supervisor communication & placement * Communicate with field/student teaching supervisors and host teachers * Title II reports * Data collection and working with our advisors and the registrar's office to report findings for accreditation * Performing background checks * Assist students with signing up for field work and monitoring attendance & participation * Collect assessment plan data * Perform data retrieval from Woods Online courses and enter into our database * Other duties as assigned Other Duties & Responsibilities: * Work requires tact, discretion and confidentially * Ability to handle multifunctional tasks * Ability to meet deadlines * Capable of working independently as well as in a team environment Requirements Requirements * Two years post high school education * Two years relevant professional experience, preferred * Efficient use of Microsoft Office Programs * Excellent communication and interpersonal skills * Work requires interaction with other departments, students and outside vendors, to exchange information where professional courtesy and the ability to establish rapport with others are required * Self-motivated and flexible with the ability to manage multiple projects in a fast-paced environment