Administrative assistant jobs in McDonough, GA

Job Description Provides a variety of administrative and clerical support while maintaining a close and highly responsive relationship with the Vice President and Controller, Assistant Controller, the Director of Finance, 4 Managers (Financial Reporting, Financial Planning, Rates, and Treasury), along with staff. Independently manages the day-to-day operation of the departments professionally. Handles confidential information with discretion and operates with latitude for independent judgment and initiative. Process Departments/Corporate Assignments and participate in special projects as assigned, with minimum detailed guidance. Ensures accuracy, completeness, and timeliness of all correspondence, written materials, and other work products. Participates in weekly check reporting, facilitates meetings, manages various job demands received from staff, and integrates them into the day-to-day workload. Education: Associate Business Degree, Secretarial Degree or Certified Administrative Professional (CAP) rating. Experience: Four (4) years of secretarial experience with administrative responsibilities. At least one (1) year of experience handling confidential or sensitive information. Proficiency in Microsoft Office Suite, including PowerPoint, Excel, Word, Outlook, and SharePoint. Strong verbal and written communication skills, with effective interpersonal abilities. Equivalent Experience: Eight (8) years of secretarial experience with administrative duties may be substituted for the above. Must demonstrate proficiency in Microsoft Office Suite and possess strong communication and interpersonal skills. Licenses, Certifications and/or Registrations: Certified Administrative Professional (CAP) desired. Notary Public Preferred Specialized Skills (e.g., typing, computers, software, tools and equipment use, etc.): Strong working knowledge of SharePoint. Ability to work with minimal supervision, demonstrating independent judgment and initiative. Proven capacity to manage sensitive and confidential information appropriately. Consistently maintains a professional and customer-service-oriented demeanor. Job Posted by ApplicantPro

ADMIN SEC - FRANK BAILEY SR CT CLASSIFICATION TITLE: ADMINISTRATIVE SECRETARY PURPOSE OF CLASSIFICATION Provides administrative support to an assigned department. Work involves preparing and maintaining personnel records, payroll documents, and related paperwork for the department; providing clerical support to department managers; prepare reports, correspondence, and other materials; entering and retrieving information from department databases; maintaining automated and manual files; and assisting callers, customers, the general public, and/or visitors. Work is performed under the general supervision of an elected official, department director, or division manager. ESSENTIAL FUNCTIONS The following duties are normal for this position; however, all functions may not be performed in all departments. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Greets and screens visitors; answers department telephones; provides assistance, requested documents, and information; refers callers to other staff members as appropriate and takes messages. Establishes and maintains personnel records for department employees; prepares and processes paperwork resulting in personnel actions (performance evaluations, salary increases, promotions, terminations, etc.). Prepares payroll information for the department; receives and reviews timesheet documents; enters data into the time management system; enters codes for leave taken, holidays, worker's compensation, and other actions which affect employee pay; reviews and verifies payroll data; and submits for final approval and processing. Responds to employee questions regarding payroll, deductions, etc. and refers questions to other departments/staff as necessary. Prepares, reviews, and processes purchasing documents; prepares purchase orders for needed materials, equipment, and supplies; receives and distributes incoming supply shipments; reviews and codes invoices; and forwards for payment. Maintains files of purchasing requisitions and completed purchase orders. Assists department management with budget related activities; provides information on past budgets and expenditures for use in developing budget proposals; and retrieves and reports information on expenditures and current fund balances. Maintains schedules/calendars for department managers and/or professional staff; makes necessary travel arrangements; schedules meetings for department staff as requested; prepares and distributes agendas; and obtains requested audio-visual equipment. Prepares department documents, records, reports, and forms requiring knowledge of programs, policies, ordinances, County Codes, and procedures. Researches, compiles, consolidates, and/or tabulates information; incorporates information into requested reports and other prepared materials; proofreads for accuracy and completeness; and distributes upon approval. Enters information into department programs and databases; updates database information; creates new spreadsheets/files; and purges old data as appropriate. Researches information from databases and incorporates into other assignments. Maintains department/program references such as vendor lists, Code books, training manuals, standard operating procedures, mailing lists, County Street Index, Land Development Guidelines, program manuals, etc. Provides information to personnel from other departments, County Officials, customers, patrons, contractors, engineers, and the general public regarding department programs, projects, land development plans, County policies and procedures, guidelines, etc. Facilitates public relations and a positive department image through contacts with the public, customers, patrons and local and County Officials. Prepares and sends press releases for scheduled programs. Provides assistance and orients staff members and/or customers in using computers and peripheral equipment. May maintain contact with staff members via two-way radio. Receives, dates, and distributes incoming mail and other documents delivered to the department such as construction plans, plats for approval, permit requests, tax returns, legal papers, court orders, etc. Reviews, verifies, and/or processes incoming documents and forwards or disburses as appropriate. Prepares outgoing mail. Receives, receipts, and monitors money received for department programs, fees, services, and other income sources. Prepares deposits and forwards to the Finance department as appropriate. Issues permits, tags, or decals as appropriate. Prepares folders; maintains files of department correspondence, program records, legal documents, etc.; photocopies documents and distributes and/or files; and requests information from other departments as necessary to complete department records/files. Maintains assigned administrative files such as purchasing, personnel records; prepares payroll, worker's compensation, and/or incident reports. May supervise subordinate staff, which involves assigning work, providing guidance and direction, explaining policies and procedures; and reviewing work. ADDITIONAL FUNCTIONS Assists other department clerical personnel as needed. Serves as back up to other staff members as needed. Performs other related duties as required. MINIMUM QUALIFICATIONS High School Diploma or GED; supplemented by two (2) years of experience providing clerical support; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Proficient in the use of personal computers. ADA COMPLIANCE Physical Ability: Tasks require the ability to exert light to very moderate physical effort in sedentary to light work; may involve some combination of stooping, kneeling, crouching and crawling and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light to moderate weight (5-20 pounds). Tasks may involve extended periods of time at a keyboard or workstation. Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally. Environmental Factors: Under normal conditions essential functions are performed without exposure to adverse environmental conditions. Clayton County, Georgia, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. To download a copy of this job description click here. Position : 2511 Type : INTERNAL & EXTERNAL Location : SENIOR SERVICES Grade : GRADE 15 Posting Start : 11/14/2025 Posting End : 12/31/9999 MINIMUM SALARY: $39,477.58

Kemira is a global leader in sustainable chemistry for water intensive industries. For more than 100 years, our chemistry has advanced human progress and quality of life. We call it chemistry with a purpose, better every day. At Kemira, we foster a collaborative and inclusive work culture that empowers our employees to thrive and make a difference. Learn more about Kemira at *********************** We are now looking for a Research & Innovations Assistant for our Research & Development function. The position will be located at our Atlanta R&I Center. In this role, you will be responsible for: • Coordinating ordering, shipping, and receiving of all lab supplies for the Atlanta R&I Center• Managing large procurement projects, including obtaining quotes, setting up vendors, initiating payment processes, and creating purchase orders/framework purchase orders • Handling hazardous and non-hazardous shipments and receiving samples/lab supplies for all R&D employees • Maintaining intellectual property records, including lab notebooks, logs, technical work requests, and timesheets • Supporting office operations by maintaining equipment, ordering supplies, coordinating travel arrangements, and organizing meetings/seminars • Managing department P-card statements, mail distribution, and package notifications • Providing back-up support for facility needs during absences • Actively participating in the behavior-based safety program, with potential to lead the initiative • Supporting Integrated Management Systems (ISO) and participating in internal/external audits, with potential to take a leadership role What you'll bring to the team: • A university degree (BA or BS) in business administration or a related field, or equivalent work experience • Minimum of 5 years of administrative experience • Strong proficiency in Microsoft Office programs • Experience in purchasing and buying; SAP experience preferred • Excellent communication skills across all levels of the organization • Familiarity with ISO standards is a plus • Certification in DOT/IATA shipping regulations is a plus What you can expect from us: • A collaborative and innovative work environment • Opportunities for professional growth and development • Company benefits, including medical care and other employee support programs • Flexibility to organize your work between office and remote, in a hybrid work culture Kemira is a global leader in sustainable chemical solutions for water-intensive industries. We deliver tailored products and services to improve the product quality, processes, and resource efficiency of our diverse range of customers. Our focus is on water treatment, as well as on fiber and renewable solutions - enabling sustainability transformation for our customers. In 2024, Kemira reported annual revenue of EUR 2.9 billion with a global team of some 4,700 colleagues. Kemira is listed on the Nasdaq Helsinki. **************

About Us Since our founding in 2005, Georgia Gwinnett College (GGC) has been dedicated to providing an exceptional educational experience to our students. At GGC, we believe that our students' success is our success, and we are committed to creating a culture that supports and uplifts them throughout their academic journey. As a member of our faculty or staff, you will become part of a dedicated and passionate community of educators and professionals. Together, we work towards a common goal of empowering our students to achieve their full potential, both academically and personally. We take pride in our student body, which represents a multitude of backgrounds, perspectives, and experiences. Whether you are involved in teaching or providing essential services, your contribution will make a significant impact on the lives of our students and the broader community. In addition to our commitment to student success, we also value the well-being and professional growth of our employees. We offer a comprehensive benefits package, designed to support the needs of our faculty and staff. From competitive compensation to health and wellness programs, and professional development opportunities to work-life balance initiatives, we strive to create an environment where everyone can thrive and feel valued. Located in the thriving community of Gwinnett County, GGC offers a rich cultural and social landscape that enhances the overall college experience. Our backdrop is a beautiful, modern 260-acre campus located just 30 miles northeast of downtown Atlanta. Our students and employees benefit from the close proximity to various local amenities, including shopping, dining, entertainment, and outdoor recreational opportunities. This vibrant community serves as an extension of our campus, providing a stimulating environment for personal and professional growth. Join GGC and become part of a dynamic team that plays a pivotal role in shaping the lives and celebrating the achievements of our students. Together, let's make a positive impact and empower the next generation of leaders. Job Summary The Orientation Leader - Marketing & Office Assistant plays a key role in promoting Grizzly Orientation and New Student Connections programs through digital and print media. This position is ideal for a creative student with strong skills in graphic design, video editing, and social media management. The Orientation Leader - Marketing & Office Assistant will create engaging, on-brand content that excites and informs new students and their families, while contributing to the welcoming, high-energy spirit of Grizzly Orientation. This position is required to fully attend, participate in, and work during all scheduled Grizzly Orientation events (and some training sessions and set up days as determined by the supervisor), and during the following peak seasons: November-January and April-August. *A few trainings and retreats may be scheduled weeks prior but will be communicated well in advance. This is a great opportunity to enhance your skills and build your resume/portfolio! Responsibilities Marketing & Media Responsibilities: * Design marketing materials such as flyers, digital graphics, social media posts, and signage using tools such as Canva or Adobe Express. * Develop and edit promotional videos for Grizzly Orientation and related events. * Plan, schedule, and manage social media content primarily for Instagram. * Write creative, engaging captions and copy for digital campaigns and print materials. * Capture photos and videos during Orientation events for use in future marketing. * Assist in updating web content, digital guides, and orientation-related emails. * Maintain consistent branding, tone, and visual identity across all projects. * Brainstorm and pitch creative ideas to promote Orientation and student programs. * Organize digital files and media assets for future use by the department. * Collaborate with Orientation Leaders, professional staff, and other campus departments and student groups to gather content and ideas. * Provide occasional support with event setup and staffing as needed during Orientation. Office & Event Support Responsibilities: * Provide front-desk support: answer phones, greet visitors, and assist with walk-ins * Help prepare materials, packets, and signage for Orientation events * Support set-up, break-down, and logistics during Orientation days * Assist with data entry, document organization, inventory tracking, and other clerical tasks * Collaborate with Orientation Leaders, staff, and campus partners to gather and share important content * Maintain a welcoming, professional office environment with strong attention to detail * If needed, assist Orientation Leaders with miscellaneous tasks: set up/breakdown, transport materials, etc. * Other duties as assigned. Required Qualifications * Must be enrolled in a minimum of 6 credit hours at Georgia Gwinnett College. * Must be in good academic standing (minimum 2.5 cumulative GPA) and maintain good academic standing for the duration of employment. * Must be in good conduct standing with Georgia Gwinnett College and maintain good conduct for the duration of employment. * Strong working knowledge of Canva, Adobe Express, or similar design tools. * Familiarity with social media platforms and current trends. * Creativity and ability to think visually and strategically. * Strong writing skills for digital captions, flyers, and promotional materials. * Ability to work independently, manage time effectively, and meet deadlines. * Detail-orientated with strong organizational skills. * Professional demeanor with excellent customer service skills * Ability to be highly organized, attentive to details, time management, critical thinking, and multi-tasking skills. * Excellent oral and written communication skills. * Demonstrate a desire to learn about GGC and help others become successful students. * Demonstrate pride in GGC and the willingness to share the pride with incoming students and families. * Physically able to participate in long days that include walking, lifting, and working outdoors in varying weather conditions. Preferred Qualifications * Experience with video editing tools (e.g., CapCut, Adobe Premiere, iMovie) * Knowledge of basic photography and editing * Familiarity with GGC s student life, campus resources, and student voice * Prior experience in marketing, design, or communications * Enthusiasm for creating content that builds school pride and community * Is willing to be the GGC Mascot, "General", at orientations * Obtain a GA-issued Driver's License before the Orientation season begins USG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at ************************************************************************** Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at ************************************************ Conditions of Employment Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Gwinnett College (GGC). Eligibility of employment is determined by GGC in its sole discretion, and includes but is not limited to confirmation of credentials and employment history reflected in your application materials; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are subject to the applicable federal laws, state laws, statutes, rules and regulations of this institution, and to the bylaws and policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request. Equal Employment Opportunity Georgia Gwinnett College is an equal employment, equal access, and equal opportunity employer. It is the policy of Georgia Gwinnett College to recruit, hire, train, and promote persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50). For individuals requiring disability-related accommodations for participation in any event including the application, interview process, or to obtain print materials in an alternative format, please contact HR at ************** or email **********. Other Information Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Georgia is an open records state.

Job Description Are you detail-oriented, highly organized, and passionate about helping visionaries succeed? We're looking for a multi-talented Personal Assistant to work closely with a CEO/Entertainer, supporting their professional evolution into media, branding, and public engagement. This is a high-impact, fast-paced role for someone who thrives in diverse responsibilities - from managing schedules to coordinating influencer campaigns. ???? Key Responsibilities:Brand & Public Image Support: Collaborate on building and maintaining a strong personal and professional brand. Manage social media accounts, including scheduling, posting, engagement, and content curation. Coordinate influencer partnerships, brand collaborations, and promotional opportunities. Identify and present high-net-worth speaking opportunities a month in advance. Research and organize elite social events, industry mixers, and community engagements. Assist in preparing for interviews, press releases, podcast appearances, and public events. Source photographers, videographers, stylists, or creative services as needed for public-facing appearances. Administrative & Executive Support: Manage and prioritize emails, texts, and phone calls on behalf of the CEO. Maintain an organized calendar, arrange appointments, and schedule meetings. Track important deadlines, renewals, and commitments with reminders and follow-ups. Prepare meeting agendas, notes, and summaries for review or distribution. Assist with data entry, document preparation, and CRM updates. Travel & Logistics: Coordinate domestic and international travel, including flights, hotels, car rentals, and itinerary planning. Book venues, spaces, or services for events, meetings, or personal occasions. Handle last-minute travel changes, cancellations, and logistics troubleshooting. Personal Errands & Concierge Tasks: Run local errands, including dry cleaning, package shipping, or purchasing items. Schedule and coordinate personal appointments, including wellness, beauty, or medical services. Assist in gift sourcing, holiday planning, and personal milestone celebrations. Maintain a high level of confidentiality and discretion at all times. Creative & Project Management: Collaborate on content ideation, copywriting, and creative direction. Help build media kits, speaker bios, pitch decks, and promotional materials. Manage small projects such as event planning, podcast development, or branded merchandise. ???? Ideal Candidate Will Have: Proven experience supporting executives or public figures. A pulse on branding, pop culture, social trends, and influencer spaces. Excellent communication and multitasking skills. Tech-savvy and familiar with platforms like Google Suite, Asana, Canva, Notion, Later, and Instagram/TikTok. Professional demeanor with a sense of humor, hustle, and discretion. Willingness to be flexible, responsive, and available in high-demand moments. ???? Why Join This Journey? This is a rare opportunity to support a CEO at the intersection of business, entertainment, and social impact. Your creativity, reliability, and strategic mindset will help fuel their transformation - and you'll gain front-row access to some incredible experiences along the way.

Job DescriptionSalary: $16 - $20 per hour The Executive-Personal Assistant is responsible for providing critical support to the executive in various business endeavors and her personal life. This position will involve performing in-office duties in midtown Atlanta and providing personal support in the Alpharetta area. The ideal candidate will be proficient in working under pressure, coordinating projects and marketing, be a self-starter, and possess strong organizational skills. MUST HAVE A CAR and a valid drivers license to handle multiple tasks. Duties: Manage calendars, including scheduling meetings, appointments, client calls, and marketing events. Drive to various locations in Atlanta and the surrounding areas for meetings, to pick up supplies, and to run personal and professional errands for the client, among other tasks. Support with content assistance for social media and organization of the clients event participation. Handle project management by keeping track of ongoing projects, ensuring deadlines are met, and priorities are communicated effectively. Organize and maintain files, records, and documents Assist in completing required paperwork and communicating with others on behalf of the client as needed. Attend various events with the client. Secure and attend local marketing events to educate the public about our services and generate new leads. Assist upper management in day-to-day operations. Perform other tasks as needed. OFFICE: Greet people entering the building, answer any questions, provide directions, and alert staff when someone is there to meet or visit them. Answer a multiple-line phone system, manage calls by routing them to the proper extensions or taking messages and delivering them within our message system, and set up conference calls as requested. Manage the building log of who is entering and exiting the building. Accept deliveries and mail, organize them for distribution to the correct recipients using the office mailing system, and ensure they reach the recipient on time. Also, manage outgoing mail and packages for pickup. Requirements: 2+ years in an administrative or personal assistant role, preferably supporting executives MUST have a car and a valid drivers license 1-2 years in managed care, medical, or behavioral health settings. Experience with Medicaid-managed care plans (a plus). Strong organizational and time-management skills Excellent verbal and written communication abilities Able to prioritize tasks and work efficiently in a fast-paced environment Able to think quickly and resolve issues independently while maintaining a positive attitude Able to handle confidential information with integrity and professionalism Job Type: Contract, Full-time Expected hours: 30 - 40 per week

Job details Salary $ 19.50 to $ 30.00 per hour Job Type Full-time Full Job Description If you wish to submit your application, please send it via e-mail, or you can fax us at *************. Thanks! Data Entry Full-time position open for detail-minded, conscientious data-entry person. Input purchase order numbers, set up files for orders, some accounting ability, like writing up and making bank deposits, multi-tasking.

Ensures the temple ordinances are kept pure and made available to worthy Church members by: Providing an environment where patrons may have a positive and uplifting experience each time they come to the temple. Maintaining and operating temples at standards established by the First Presidency. As work leader: Gives work direction to other assistant temple facilities managers. Acts as resource to custodians, security guards, and gardeners. Assists the Building Engineer in the general supervision of the physical plant. Provides organizational supervision during the Temple Engineer's absence. Assists the Temple Engineer with maintenance planning and organization by using FMAT, TFIS and other software tools as may be provided. Typically works in a temple and supporting buildings that total 20,000 - 40,000 square feet. Bachelor's degree in facilities management or professional certification or license in one of the following areas: plumbing, electrical, HVAC, landscaping/grounds. Thorough understanding of all aspects of physical plant operation as demonstrated by 4 years' experience in physical plant operation and extensive experience in skilled trades: electrical, electronics, plumbing, welding, carpentry, painting, general construction, blueprint and schematic reading, mechanical repair, HVAC, and floor coverings. Strong leadership, organizational, and training skills. Familiarity with applicable health and safety regulations. Possession of basic computer skills. Licensed as required by local law. Current Temple Recommend required. Provides necessary maintenance and repairs in the following areas as assigned: Ensures that all computerized heating and air conditioning equipment and controls operate at maximum efficiency. Services complex water treatment equipment for boilers and culinary water systems, cooling tower and chilled water systems and conducts water treatment tests to maintain proper pH, hardness levels, and conductivity of the water. Maintains and repairs laundry equipment and kitchen systems including clothes washers and dryers, refrigerators, freezers, etc. to assure optimum and reliable operation. Maintains baptismal font filtering and water purification system, water supply, mixing valves, etc. in order to maintain necessary pH control and sanitizing levels of water as specified by local codes. Maintains electrical system, including the following: Heavy industrial high voltage three phase wiring; Conventional and electronic motor control system; Lighting systems of various voltages, lamp types and control methods. Cleans, maintains, and repairs electronic systems including computerized systems, display panels, printers, digital and analog communication cables and uninterruptable power supplies. Services and adjusts all projection, sound and communication systems. Makes necessary modifications to any temple mechanical or electrical systems as needed.

Perform all administrative support duties required for the position for the Director of Student Success (Principal), under the direct supervision of the Director of Student Success. This position requires knowledge of The Academy of Scholars' procedures, policies, mission, and vision; the ability to assume responsibility, work effectively and independently under pressure and maintain confidentiality. Duties: •Prepare and distribute agendas for meetings •Perform a variety of clerical duties •Conduct phone calls and compose communications •Maintain confidentiality of all sensitive information •Maintain databases •Provide first aid to students as needed •Assure the timely distribution of a variety of reports •Schedule appointments, meetings, and conferences; maintain various schedules and calendars •Provide input on improving efficiencies and policies on an ongoing basis •Conduct research as requested •Monitor school's online presence •Maintain records of professional development hours for faculty •Model the mission, philosophy and goals of the school to all staff, parents, students, and the community **Other duties as assigned** Qualifications •Bachelor's Degree or at least 3 years equivalent work experience in an administrative support role, preferably at the executive level •Fluent in use of MS Office applications and all Google Suite applications •Experience working in a school or as a professional secretary for a law or accounting office a plus •Excellent proofreading, writing and verbal skills •Strong organizational skills and ability to juggle multiple projects simultaneously with many interruptions •Ability to prioritize well and to work efficiently under pressure •Ability to work independently and follow through on assignments with minimal direction •Ability to handle confidential matters with discretion •Skill in managing a complex calendar •Strong interpersonal skills; punctual and dependable ***All interested applicants must submit a video introducing themselves and telling why they are the best candidate for the position. Video should be no more than 5 minutes in length.

We are looking for a Data Entry Operator to update and maintain information on our company databases and computer systems. Data entry operator responsibilities include collecting and entering data in databases and maintaining accurate records of valuable company information. Our ideal candidate has essential data entry skills, like fast typing with an eye for detail and familiarity with spreadsheets and online forms. You will work with a data team and data manager. Previous experience as a data entry clerk or similar position will be considered an advantage. Ultimately, a successful data entry operator will be responsible for maintaining accurate, up-to-date and useable information in our systems. Responsibilities Insert customer and account data by inputting text based and numerical information from source documents within time limits Compile, verify accuracy and sort information according to priorities to prepare source data for computer entry Review data for deficiencies or errors, correct any incompatibilities if possible and check output Research and obtain further information for incomplete documents Apply data program techniques and procedures Generate reports, store completed work in designated locations and perform backup operations Scan documents and print files, when needed Keep information confidential Respond to queries for information and access relevant files Comply with data integrity and security policies Ensure proper use of office equipment and address any malfunctions Requirements Proven data entry work experience, as a Data entry operator or Office clerk Experience with MS Office and data programs Familiarity with administrative duties Experience using office equipment, like fax machine and scanner Typing speed and accuracy Excellent knowledge of correct spelling, grammar and punctuation Attention to detail Confidentiality Organization skills, with an ability to stay focused on assigned tasks High school diploma; additional computer training or certification will be an asset

Job Responsibilities Provides general office support and related tasks. Responsible for facilities oversight, various data entry tasks, answering incoming calls, directing calls to appropriate team members, mail distribution, flow of correspondence, requisition of supplies as well as other clerical and administrative duties. Greet visitors and answer incoming phone calls in a friendly, professional, and timely manner. Monitor the phone system for IT issues and report any malfunctions or problems. Maintain a clean and orderly reception area, training rooms, mail rooms, kitchen, and all break rooms. Open, date-stamp, and code administrative invoices for approval. Assist with mass mailings for various departments. Monitor the distribution of all packages delivered to the reception area. Order and distribute customer promotional materials. Monitor and order office supplies as needed. Maintain a monthly utility spreadsheet for gas, water, and electric usage. Update internal and customer phone lists. Retrieve mail from the mailbox and distribute it within the mailroom. Serve as the main point of contact for organizing, preparing, and cleaning up all onsite events. Act as the primary point of contact for building-related issues, including maintenance requests, repair needs, and facility concerns. Receive, log, and triage maintenance and repair requests from staff or tenants, ensuring timely responses and appropriate resolutions. Coordinate with internal maintenance teams and/or external vendors for repair work, inspections, and building services. Maintain detailed records of service requests, work orders, and completion timelines. Communicate clearly with staff regarding the status of repairs and expected timelines. Ensure that common areas, offices, and building systems (HVAC, lighting, plumbing, etc.) function properly and meet safety and cleanliness standards. Assist with space planning and small office moves or setups as needed. Monitor and replenish inventory levels of building supplies (e.g., light bulbs, cleaning products, breakroom, kitchen, and meeting room supplies). Escalate unresolved or high-priority issues to appropriate leadership or property management. Serve as the primary contact with the cleaning crew to ensure timely and proper cleaning. Monitor and replenish inventory levels of breakroom and kitchen supplies (e.g., coffee, plates, utensils). Oversee the distribution and tracking of security access devices such as fobs or key cards and maintain records of issued devices; deactivate lost or returned cards. Ensure the front desk is staffed at all times. Manage and monitor building security, including reviewing Brivo camera footage as needed to ensure the facility remains secure and safe. Maintain and manage centralized office communications and documentation through the PTC Teams site. Perform other duties as assigned. Qualifications High School Diploma or general education diploma (GED) 5 years administrative support or relevant experience. Highly dependable with the ability to work more than normal scheduled hours when needed with minimum notice. Excellent oral and written communication skills. Strong interpersonal skills including ability to work with all levels of employment in all company locations. Good organizational and follow-up skills and ability to handle multiple tasks. Knowledge of Microsoft Word, Excel, Outlook and other Microsoft Office applications. Ability to effectively work with, and maintain the confidentiality of, sensitive materials and information. Koppers Inc. and its subsidiaries are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other category or characteristic protected by federal law, state or local law.

Job Description Our busy Atlanta family law firm is looking for an efficient, organized legal secretary to provide administrative help to our attorneys, paralegals, and staff and to ensure we're operating efficiently. You'll assist with the preparation of new client files, preparing some legal documents, and constructing trial/hearing notebooks and exhibits. You will also handle all office correspondences including answering phone calls and emails, communicating with clients, managing calendars, scheduling meetings, providing customer service, and reminding the team of upcoming deadlines. If you have experience in a law firm environment, work well under pressure, can handle multiple tasks at one time, and are looking for a rewarding opportunity in the legal field, we want to connect with you! We offer the following benefits: Medical Dental Vision Short-term Disability 401(k) Matching Holiday Pay Paid Time Off Bereavement Pay COVID Pay Jury Duty Pay Compensation: $42,000 to start Responsibilities: Undertake other duties as needed to ensure the firm operates efficiently Help with creating a variety of litigation documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents when necessary Schedule office appointments, court dates, meetings, conferences, court prep meetings, depositions, mediations, and other case events, etc. Sorting, scanning, handling, processing, and organizing mail Create physical case files and labels E-file pleadings as necessary Data Input and entry into case management systems Greets and directs all visitors, including vendors, clients, guests, and customers Ensures completion of Intake/Client paperwork, sign-in sheet, and security procedures Qualifications: Applicants must be able to type 50 words per minute or faster Minimum 1-2 years of experience in a law firm or office environment as an administrative assistant or secretary Some college is preferred; high school diploma or equivalent is required Candidates must have worked with legal software, case management, and docketing programs Comfortable working with all Microsoft Office products About Company We are a family law firm handling divorces, child custody, child support, legitimation, contempt, and domestic violence cases.

Job DescriptionSalary: TBD Job Details We are seeking a dynamic and proactive Legal/Accounting Administrative Assistant to join our team. This is a part-time position that offers a unique opportunity to work in a fast-paced, high-energy environment. The ideal candidate will have a strong background in administrative support, with a specific focus on organization of documents and report preparation. This role requires a high level of organization, attention to detail, and the ability to manage multiple tasks simultaneously. The candidate will have the opportunity to interact with various departments, providing a comprehensive understanding of our in-office operations. The Administrative Assistant will support the office covering reception and several professionals (attorney, cpa, etc.) across the practice. This role is located in Pittsburg, PA. Responsibilities: Answer incoming telephone calls and route to the appropriate party. Provide full administrative support to a certified public accountants, attorneys, including scheduling meetings, managing calendars, and coordinating travel arrangements. Prepare, edit, and proofread documents and correspondence, ensuring accuracy and compliance with standards. Manage data entry tasks, ensuring that all information is accurate and up-to-date. Assist in the preparation and management of case files, including organizing and indexing legal documents. Use software such as MyCase, QuickBooks, and Microsoft to manage case information, track time, and generate reports. Maintain a high level of confidentiality in all interactions. Participate in team meetings, taking minutes and tracking action items as necessary. Coordinate with other departments to gather and exchange information as needed. Coordinate in-office activities with remote team. Qualifications: 2+ years of experience in an administrative role. Bachelor's degree or equivalent experience is preferred. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook). Strong data entry skills, with an emphasis on accuracy and attention to detail. Excellent organizational skills, with the ability to manage multiple tasks and priorities simultaneously. Experience with documentation and report preparation. Familiarity with management software. Exceptional communication skills, both written and verbal. Ability to work both independently and as part of a team. High level of discretion and confidentiality.

Administrative Support Assist S2Technologies is actively seeking an Administrative Support Assistant to perform diverse secretarial and administrative duties in support of a designated Program Office and/or Senior Manager. Key responsibilities include: initiating special reports, composing routine correspondence, compiling statistical and/or budget information and communicating with personnel at all levels of Region and designated personnel at the FPS Headquarters level to gather, record and convey information. Responsibilities: Provide independent administrative and clerical support to a designated Program Office, Senior Manager, or Mission Support staff. Serve as a liaison to respond to inquiries regarding office procedures, programs, and services. Manage calendars, schedule meetings, conference calls, and coordinate participant notifications. Support meetings by preparing agendas, taking minutes, tracking follow-up action items, and briefing participants as needed. Monitor, route, and respond to telephone calls, emails, and other inquiries. Coordinate travel, prepare draft Travel Authorizations, review expense reports, and manage SES-level travel approvals. Prepare, compile, and analyze data for reports, statistical summaries, budgets, performance evaluations, and recurring deliverables. Collect, enter, and manage program data from technical specialists and other personnel in electronic information systems; extract, consolidate, and report data in standardized formats. Maintain program-specific automated systems to track project milestones, progress reports, workloads, funding, and compliance. Assist with facility security assessment document preparation, package binding, distribution, and inventory tracking. Support law enforcement and security program compliance by applying directives, regulations, and guidelines; maintain accurate electronic records and SharePoint sites. Coordinate IT service requests/help desk tickets and follow up on completion. Support office operations, including supply management, mail processing, document filing, scanning, and distribution. Assist with planning and coordination of training sessions, including venue setup and materials preparation. Conduct research, prepare special reports, and perform analysis to support program or project decision-making. Provide backup support for Executive Assistant duties as needed. Required Qualifications: Must have at least five (5) years of experience with general office operations and procedures, demonstrating knowledge and skill in administrative support functions. Must have access to a personal computer capable of running software applications used to monitor databases and track organizational information. Candidate must be proficient in Microsoft Office computer software applications, including Word, Excel, PowerPoint, SharePoint, Visio and Access. Candidate must be able to establish and maintain a comprehensive filing system. Must possess knowledge of procedures to formulate, compile, and organize documents and reports. Participate in annual training requirements, including ethics training, and attending conferences as necessary. Strong oral and written communication and interpersonal skills. Ability to manage multiple administrative projects and priorities simultaneously Possess strong problem solving skills and be able to conduct independent research. Must be able to type minimum speed of 40 words per minute. Preferred Qualifications and Skills: Practical knowledge of FPS operations, including an understanding of the relationships and interactions between offices and organizational levels. Required Security Clearance: Must be able to obtain a Secret Clearance and maintain a DHS security clearance; current clearance not required to apply Education: An Associate's (AA) or Bachelor's (BS/BA) degree is highly preferred. However, five (5) years of experience as an Administrative Assistant/Secretary supporting administrators at or equivalent to the GS-12/GS-13 level may be substituted in lieu of a degree. Location: Atlanta GA 30303 S2Technologies is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, ethnicity, national origin, color, religion, sex, physical or mental disability, protected veterans' status, or any other status protected by the laws or regulations in the locations where we operate. Applicants living in a HubZone designated area receive preferential selection when meeting all other required qualifications.

Topsarge Business Solutions, a Temple Texas-based firm, is seeking an experienced on-site Administrative Support Assistant performs a wide range of secretarial and administrative duties to support DHS Federal Protective Service Region 4's senior managers, branch chiefs, and program offices. The role emphasizes communication, scheduling, data tracking, and logistical coordination to maintain operational efficiency. Key Responsibilities: Serve as office liaison and first point of contact for internal and external inquiries. Maintain calendars, coordinate meetings, prepare minutes, and follow up on action items. Perform administrative support for HR, payroll (WebTA), travel, and procurement. Prepare correspondence, performance plans, reports, and presentations. Collect and organize program data in Excel and SharePoint; perform system queries and reports. Provide backup to the Executive Assistant and coordinate training, office supply management, and records. Qualifications: Associate's or Bachelor's degree preferred; 5 years of executive administrative experience may substitute. Minimum 5 years supporting GS-12/GS-13 level executives or equivalent. Desired Skills: 40+ WPM typing. Advanced Microsoft Office (Word, Excel, PowerPoint, SharePoint, Visio, Access). Strong organizational and multitasking skills. Excellent interpersonal and written communication. Work Location: FPS Region 4, 180 Ted Turner Drive SW, Atlanta, GA 30303 Security Clearance: Public Trust or as required by DHS.

Our top producing Real Estate team is in search of a driven, energetic, real estate enthusiast who is super-fast paced and a perfectionist. If your mantra in life is "I want it done correctly and done RIGHT NOW", you could be the perfect fit for this role! The selected candidate will exhibit tremendous drive and a compelling interest to succeed. They will also be sufficiently detail-oriented to quality and aesthetics. We don't just fill jobs, we build careers. We expect the best. Not the best you can do, but the best that can be done. If you have the gift of hospitality, thoroughly enjoy interacting with others and have an amiable, outgoing and pleasant demeanor, we look forward to hearing from you. We are searching for a person who genuinely desires to help others, takes pride in their quality of work and also has the ability to multi-task and solve problems. We are looking for a candidate who has had experience in a similar position, and will train the selected candidate to be THE best of the best. Somebody who proves to be talented will have tons of potential for huge opportunity! Responsibilities: Provide exceptional customer service as the point person for complaints or questions and resolve issues quickly to improve customer retention and referral rates Communicate changes and issues from clients to the rest of the team so they are resolved efficiently Be the point of contact for our customers to help them quickly find solutions Create marketing materials online and in print to draw attention to the brand Continually improve skills via training and online research Create marketing opportunities and events with our customer base in the community to increase company reputation and visibility Manage website, blog sites and social media to improve company recognition Build, implement and manage all systems for customers, database management and back office support to improve productivity Qualifications: Must have a valid Real Estate License Maintain confidentiality when assisting to problem-solve for clients and the team This position requires some evening and weekend work Attention to detail and keen organization skills are needed Experience in the real estate industry is a plus Able to build lasting relationships with clients by providing understanding and effective service to their needs Who We Are Chapman Hall is ranked as a top twenty real estate company in Metro Atlanta that closed over a billion dollars in real estate sales last year. We take pride in our experienced, knowledgeable and creative real estate team. Our Associates' resources and knowledge of the Atlanta Metro area real estate market is vast and unparalleled.

OFF ASST - SR SERV FLINT RVR JOB TITLE: OFFICE ASSISTANT (PART TIME) DEPARTMENT: SENIOR SERVICES/FLINT RIVER MUST MEET MINIMUM REQUIREMENTS: High school diploma or GED; supplemented by two months of related experience. May be required to work 25 hours per week. TYPING SPEED: 35 WPM PREFERRED. (If requested by the department, Typing Test will be administered at a later date. Application will be reviewed and sent to the department if all other minimum qualifications are met.) NATURE OF WORK: The purpose of this classification is to provide routine clerical support to an assigned department and/or program. Work involves assisting callers, customers and/or visitors with general information; receiving and processing routine forms and/or fees; and performing data entry. SOME OF THE ESSENTIAL JOB DUTIES INCLUDE: Answers department telephones; assists callers with questions regarding general information on department programs, services or procedures; refers callers to other staff members as appropriate and taking messages; scheduling appointments; greets visitors and/or customers; provides general information; and/or refers persons to appropriate staff member; receives forms, applications and/or fees; and logging/recording general information such as date received or dollar amount; forwards and/or files as appropriate; issues receipts; performs data entry, which involves referring to completed documents or forms, rather than research and/or calculating information; receives, dates and distributes incoming mail; prepares outgoing mail; receives, storing and delivering documents, office supplies, records, etc.; updates departmental records; stores records and forwarding boxed records to Archives Center; completes the proper documentation to reflect the transfer of boxes records to and from each department; coordinates pick-up and delivery trips of stored records; pulls all records and boxes requested by each department; operates office equipment such as computer, photocopier and fax machine; keeps maintenance records for copiers, typewriters, elevators, time clocks, etc. Incumbent performs other related duties as required. Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally. Essential functions are regularly performed without exposure to adverse environmental conditions. SELECTION PROCEDURE: Selection will be made from a register of eligible applicants that may be established by education, work experience, test score, personal interview, credit check, criminal history, driving history (copy of driver's license may be required), drug screen, and/or physical examination. TO APPLY: Applications may be submitted on-line at our County Website until position is filled. Clayton County, Georgia is an Equal Opportunity employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities, and encourages both prospective and current employees to discuss potential accommodations with the employer. To download a copy of this job description click here. Position : 3443 Type : INTERNAL & EXTERNAL Location : SENIOR SERVICES Grade : GRADE 215 Posting Start : 09/04/2025 Posting End : 12/31/9999 MINIMUM HOURLY RATE: $15.12

Job Description Administrative Support Assist S2Technologies is actively seeking an Administrative Support Assistant to perform diverse secretarial and administrative duties in support of a designated Program Office and/or Senior Manager. Key responsibilities include: initiating special reports, composing routine correspondence, compiling statistical and/or budget information and communicating with personnel at all levels of Region and designated personnel at the FPS Headquarters level to gather, record and convey information. Responsibilities: Provide independent administrative and clerical support to a designated Program Office, Senior Manager, or Mission Support staff. Serve as a liaison to respond to inquiries regarding office procedures, programs, and services. Manage calendars, schedule meetings, conference calls, and coordinate participant notifications. Support meetings by preparing agendas, taking minutes, tracking follow-up action items, and briefing participants as needed. Monitor, route, and respond to telephone calls, emails, and other inquiries. Coordinate travel, prepare draft Travel Authorizations, review expense reports, and manage SES-level travel approvals. Prepare, compile, and analyze data for reports, statistical summaries, budgets, performance evaluations, and recurring deliverables. Collect, enter, and manage program data from technical specialists and other personnel in electronic information systems; extract, consolidate, and report data in standardized formats. Maintain program-specific automated systems to track project milestones, progress reports, workloads, funding, and compliance. Assist with facility security assessment document preparation, package binding, distribution, and inventory tracking. Support law enforcement and security program compliance by applying directives, regulations, and guidelines; maintain accurate electronic records and SharePoint sites. Coordinate IT service requests/help desk tickets and follow up on completion. Support office operations, including supply management, mail processing, document filing, scanning, and distribution. Assist with planning and coordination of training sessions, including venue setup and materials preparation. Conduct research, prepare special reports, and perform analysis to support program or project decision-making. Provide backup support for Executive Assistant duties as needed. Required Qualifications: Must have at least five (5) years of experience with general office operations and procedures, demonstrating knowledge and skill in administrative support functions. Must have access to a personal computer capable of running software applications used to monitor databases and track organizational information. Candidate must be proficient in Microsoft Office computer software applications, including Word, Excel, PowerPoint, SharePoint, Visio and Access. Candidate must be able to establish and maintain a comprehensive filing system. Must possess knowledge of procedures to formulate, compile, and organize documents and reports. Participate in annual training requirements, including ethics training, and attending conferences as necessary. Strong oral and written communication and interpersonal skills. Ability to manage multiple administrative projects and priorities simultaneously Possess strong problem solving skills and be able to conduct independent research. Must be able to type minimum speed of 40 words per minute. Preferred Qualifications and Skills: Practical knowledge of FPS operations, including an understanding of the relationships and interactions between offices and organizational levels. Required Security Clearance: Must be able to obtain a Secret Clearance and maintain a DHS security clearance; current clearance not required to apply Education: An Associate's (AA) or Bachelor's (BS/BA) degree is highly preferred. However, five (5) years of experience as an Administrative Assistant/Secretary supporting administrators at or equivalent to the GS-12/GS-13 level may be substituted in lieu of a degree. Location: Atlanta GA 30303 S2Technologies is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, ethnicity, national origin, color, religion, sex, physical or mental disability, protected veterans' status, or any other status protected by the laws or regulations in the locations where we operate. Applicants living in a HubZone designated area receive preferential selection when meeting all other required qualifications.

Job Description Topsarge Business Solutions, a Temple Texas-based firm, is seeking an experienced on-site Administrative Support Assistant performs a wide range of secretarial and administrative duties to support DHS Federal Protective Service Region 4's senior managers, branch chiefs, and program offices. The role emphasizes communication, scheduling, data tracking, and logistical coordination to maintain operational efficiency. Key Responsibilities: Serve as office liaison and first point of contact for internal and external inquiries. Maintain calendars, coordinate meetings, prepare minutes, and follow up on action items. Perform administrative support for HR, payroll (WebTA), travel, and procurement. Prepare correspondence, performance plans, reports, and presentations. Collect and organize program data in Excel and SharePoint; perform system queries and reports. Provide backup to the Executive Assistant and coordinate training, office supply management, and records. Qualifications: Associate's or Bachelor's degree preferred; 5 years of executive administrative experience may substitute. Minimum 5 years supporting GS-12/GS-13 level executives or equivalent. Desired Skills: 40+ WPM typing. Advanced Microsoft Office (Word, Excel, PowerPoint, SharePoint, Visio, Access). Strong organizational and multitasking skills. Excellent interpersonal and written communication. Work Location: FPS Region 4, 180 Ted Turner Drive SW, Atlanta, GA 30303 Security Clearance: Public Trust or as required by DHS. Job Posted by ApplicantPro