Administrative assistant jobs in Ocean City, NJ - 136 jobs

Job DescriptionBenefits: 401(k) 401(k) matching Competitive salary Health insurance Paid time off Seeking an experienced, poised, and highly organized Executive & Personal Assistant to support the Owner and Lead Designer of a thriving, multi-location interior design and design-build firm. Responsibilities Executive/Personal Support Provide comprehensive administrative, operational and personal support to the Owner and Lead Designer, managing a dynamic and ever-evolving schedule. Oversee, coordinate and prepare communications, meetings, consultations and prepare follow-up summaries to ensure priorities are executed. Support the owner with scheduling, travel and special projects. Maintain confidentiality and handle matters with professionalism. NDA Required Operational Coordination Partner with leadership team to enhance overall organiational efficiency Serve as liaison between Owner and internal teams ensuring clear communication and alignment of priorities. Anticipate needs and proactively identify opportunities to add value with a sense of urgency Assist with preparation of client proposals, presentations and internal documents

We're seeking a highly organized, detail driven Administrative & Communications Assistant to support the day-to-day operations and internal communications of The Women's Centers' Public Affairs team. This full-time role is ideal for someone who thrives in a mission driven environment, brings strong writing and editing skills, and has experience working within reproductive justice and/or broader social justice movements.

Secretary 12B - Registration JobID: 5856 Secretarial/Clerical/Secretary - 12-Months Date Available: When filled Additional Information: Show/Hide GENERAL DESCRIPTION: *Performs various office/clerical work requiring skills and knowledge of procedures, rules and regulations of the Millville Public Schools as they pertain to MHS. QUALIFICATIONS: *High school diploma or equivalent Minimum (1) year experience in typing or clerical work preferred *Demonstrated proficiency in oral and written communication and interpersonal skills *Must be detail oriented and have good people skills *Ability to multi-task and computer skills preferred STARTING SALARY RANGE: 12/B Secretarial Guide - $32,740.-$35,340. Benefits: * Comprehensive medical, dental, and vision. * Health Benefits - Payroll - Millville Public Schools * Paid Time Off * (12) Vacation Days, (15) Sick Days and (2) Personal Days annually. Unused personal days will convert to sick days and carry over each year. * Loan Forgiveness * Options after (5) years of employment with Millville Public Schools through the State of New Jersey. * Tuition Reimbursement to further your education. APPLICATION PROCEDURES: All interested candidates are required to apply online at ****************** Select the "Employment" link to view vacancies and begin the application process. You may attach a letter of interest, resume and other pertinent documents to your application. District employees may apply using the links in the "Internal Applicants" section. The Millville Board of Education is an Equal Opportunity Employer, has an Affirmative Action Program and will not discriminate against any person because of race, creed, color, national origin, ancestry, affectation or sexual orientation, age, sex, marital status, familial status, religion, atypical hereditary cellular or blood trait, genetic information, disability, or liability for service in the Armed Forces of the United States, and is committed to Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act.

About PKF O'Connor Davies PKF O'Connor Davies is a top-ranked accounting, tax, and advisory firm with offices across the U.S. and internationally through our PKF global network. For over a century, we have built our reputation on deep industry expertise, a personalized approach, and a commitment to delivering real value to our clients. Our mission is to provide exceptional service while fostering long-term relationships built on trust and integrity. We serve a diverse client base across industries and sectors, helping organizations and individuals navigate complex challenges with confidence. At PKF O'Connor Davies, culture is at the heart of who we are. We believe our team members are our greatest asset, and we invest in their growth and success through mentorship, professional development, and continuous learning opportunities. Our goal is to foster a collaborative environment where diverse perspectives are valued, innovation is encouraged, and team members can make an impact. We are also committed to supporting work-life balance, offering flexibility and resources to help our team members grow their careers while maintaining fulfilling personal lives. If you are looking for a career where you can grow, contribute, and be part of a firm that values both excellence and community, PKF O'Connor Davies is the place for you! We are seeking an Administrative Assistant to provide high-quality administrative and operational support to partners and engagement teams in our Voorhees, NJ office. This role requires strong organizational skills, sound judgment, attention to detail, and the ability to manage multiple priorities in a fast-paced, public accounting environment. The Administrative Assistant plays a key role in supporting audit and tax engagement workflows while maintaining confidentiality and professionalism. Essential duties include, but are not limited to, the following: Essential Duties: Prepare, process, and assemble audit reports, financial statements, tax returns, contracts, and related engagement deliverables. Maintain accurate electronic files, correspondence, and engagement records in accordance with firm standards. Track and manage control files for matters in progress to ensure timely completion of engagements. Provide administrative support to assigned partners and their teams, exercising independent judgment as appropriate. Enter and maintain daily billable and non-billable time in the firm's time and billing system. Order and maintain office supplies as needed. Serve as a collaborative team member by assisting and backing up fellow administrative staff when necessary. Provide occasional backup support to the receptionist, as needed. Perform other administrative duties and special projects as assigned. Qualifications: This position is fully in-office and requires working on-site five (5) days per week. Minimum of two years of administrative experience, preferably within a CPA or professional services firm environment. Proficient in Microsoft Office applications, particularly Word, Excel, Outlook and Adobe (PDF). Excellent verbal, written, organizational, and interpersonal communication skills. Ability to handle confidential and sensitive information with discretion and professionalism. Ability to work independently and collaboratively as part of a team, manage competing priorities, and meet deadlines with minimal supervision. Demonstrates a consistently positive attitude and professional presence. Typing proficiency of approximately 60 words per minute with a high level of accuracy. Familiar with general office procedures, business correspondence, filing systems, and office equipment. Ability to be flexible and adaptable in a dynamic work environment. Notary Public designation is a plus. Compensation & Benefits: The compensation for this position ranges from $60,000 - $70,000. Actual compensation will be dependent upon the specific role, office location as well as the individual's qualifications, experience, skills, and certifications. At PKFOD, we value our team members and are committed to their success and well-being. As part of our comprehensive benefits and compensation package, we offer: Medical, Dental, and Vision plans Basic Life, AD&D, and Voluntary Life Insurance 401(k) plan and Profit-Sharing program Flexible Spending & Health Saving accounts Employee Assistance, Wellness, and Work-life programs Commuter & Parking benefits programs Inclusive Parental Leave Benefits Generous Paid Time Off (PTO) Paid Firm Holidays Community & Volunteering programs Recognition & Rewards programs Training & Certification programs Discretionary Performance Bonus *Eligibility for benefits is determined based on position, hours worked, and other criteria. Specific details will be provided during the hiring process. Applicants must be currently authorized to work in the United States on a full-time basis. We are unable to provide visa sponsorship now or in the future. PKFOD is an equal opportunity employer. The Firm is committed to providing equal employment opportunity to all persons in connection with hiring, assignment, promotion, compensation or other conditions of the employment relationship regardless of race, color, age, sex, marital status, disability, pregnancy, citizenship, philosophy/religion, national origin, sexual orientation, gender identity, military or veteran status, political affiliation or belief, or any other status protected by federal, state or local law. To all staffing agencies: PKF O'Connor Davies Advisory, LLC (“PKFOD”) will not be utilizing agencies to staff this position. Please do not forward resumes to PKFOD partners and/or employees at any of our locations regarding this position. Any recruiter who would like to partner with PKFOD on other positions must have an updated contractual agreement with PKFOD through the Director of Talent Acquisition. Please be reminded, PKFOD is not responsible for any fees related to unsolicited resumes. All unsolicited resumes will become the property of PKFOD. #LI-KE1

Building Secretary - Anticipated Leave Replacement (03/26 - 08/26) JobID: 1638 Secretarial/Clerical/Secretary Additional Information: Show/Hide WESTWOOD REGIONAL SCHOOL DISTRICT TOWNSHIP OF WASHINGTON, NEW JERSEY SCHOOL SECRETARY Washington School Anticipated Leave Replacement March 2026 - June 2026 (Full-Time) July 2026 - August 2026 (Part-Time) Qualifications: * High school diploma or equivalent; valid New Jersey driver's license * Minimum experience as determined by the Board, but should include coursework and/or background in secretarial, clerical, and computer-based functions * Effective organizational skills and demonstrated proficiency in data processing and use of school-based technology and student information systems. * Excellent interpersonal and communication skills. * Required criminal history background check and proof of U.S. Citizenship or legal resident alien status Salary & Benefits: * Per diem rate of $219.18 * Full-time staff are eligible for Medical, Prescription, Dental and Vision benefits. * Sick and personal days are included per the WEA contract. For immediate consideration, apply at ************************************* AA/EEO Employer

Administrative Assistant - Data Entry Job Type: Full-Time Are you looking to start or grow your career in a supportive and friendly office environment? We're hiring! Our expanding company has an entry-level opening for a reliable, detail-oriented Administrative Assistant. What You'll Do: Enter and organize data. Help prepare basic reports by collecting and summarizing information. Maintain simple records and ledgers. Assist with reconciling accounts and checking for accuracy. Contribute to the team by tackling tasks and learning as you go. What We're Looking For: Comfortable using a computer with basic typing skills. Expert knowledge of Excel and Word. Good communication and a positive attitude. Attention to detail and a willingness to learn. What We Offer: $17.50-$25.00/hour, with opportunities for growth. A supportive team environment where your effort is appreciated. Flexible learning opportunities to build your skills. Note: Health benefits are not included. If you're ready to take the next step and grow with us, we'd love to hear from you! Visit **************** for more information.

Full-time Description We're all about having a career and making a difference. By building communities that help people live better lives, we're growing and prospering. If you share our vision of service and our passion for quality, we'd like to talk with you. At Ingerman, the Office Assistant is responsible for executing administrative tasks associated with successful property operation. This includes answering phones, greeting residents and visitors, making copies and faxing documents, inputting, managing, and closing out work orders, creating new files, managing existing files, collecting and batching rent payments, and coordinating mailings to residents and applicants. Requirements Specific Duties and Responsibilities: Coordinate the implementation of supportive service plans and the delivery of needed and appropriate services at all assigned properties. Provide general case management (including intake) and referral services to all residents needing assistance. Refer and link residents to service providers and agencies in the general community. Such organizations will provide services which may include, but are not limited to: job readiness, training and employment; preventative health screenings; budget counseling & money management; parenting skills and childcare alternatives; educational opportunities; leadership development; socialization opportunities, nutrition programs and access to and other family and senior services. Promote on-site educational events which may include subjects relating to health care, job search seminars (job fairs), and life skills training. Prepare reports on supportive service activities and serve as a liaison with non-profit partners, the State's Housing Finance Agency, and other governmental/reporting agencies as required. Knowledge, Skills, and Abilities: High school diploma (or equivalent combination of education and experience) Minimum of 2 years of administrative experience, preferably in an office setting Experience with Public Housing, Project-based Voucher, Tax Credit, and Section 8 is highly-preferred Scheduling flexibility based on business needs Sound interpersonal skills Strong written and verbal communication skills Advanced customer service and problem-solving skills Advanced organizational and time management skills Technically proficient in Microsoft Office Ability to work in a fast-paced, action-oriented environment Ability to establish relationships across the organization and at various hierarchical levels Ability to travel up to 10% of the time WE'VE GOT YOU COVERED We take pride in supporting the health and well-being of our teammates and their families: Full medical, prescription, dental and vision benefits Company-paid life and AD&D insurance Company-paid short-term and long-term disability A 401(k) retirement plan with company match Paid time off, accrued based on years of service Supplemental insurance for employees and families Employee Assistance Program for confidential counseling Additional paid day off to provide community or charitable services Paid holidays; approximately eight per year Peace of mind and a great working environment Ingerman provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. #LP Salary Description $20.00-$21.00 per hour plus bonus potential

TITLE ONE SECRETARY JobID: 874 Secretarial/Clerical/Managerial/Secretary Date Available: 01/05/2026 Additional Information: Show/Hide 2025-2026 School Year SECRETARY: TITLE ONE JOB GOAL: The Title I Secretary will organize, coordinate, schedule and perform office functions at the district level to coordinate district Title programming, as well as serve as the confidential secretary to the Director of Assessments and Special Projects. The Title I Secretary will coordinate between administrators and staff members. QUALIFICATIONS: * High School Diploma or General Equivalency. * Knowledge of and ability to operate all office machines including computers and other office equipment. * Proficient in a variety of current technologies and Microsoft office platform (i.e. Word, Excel, etc.) and Google platform, etc. * Efficient and accurate keyboarding skills and word processing with a minimum of 40 WPM. * Ability to work independently and efficiently with minimum supervision, including developing and implementing effective office procedures. * Strong interpersonal and communications skills. * Effectively communicates and understands job instructions both verbally and written in the English language. * Ability to relate to students with respect, compassion, tact and understanding. * Ability to maintain effective working relationships with administrators, teachers, parents, and other staff members. * Submit to required criminal history background check and proof of U.S. citizenship or legal resident alien status. Atlantic City Public School District is an Equal Opportunity Affirmative Action Employer. Candidates for employment who receive a conditional offer of employment will be required to be tested for the usage of controlled dangerous substances as they are defined in N.J.S.A. 2C:35-2.

Job DescriptionBenefits: 401(k) Employee discounts Flexible schedule Opportunity for advancement Paid time off Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Office Assistant for Busy Restaurant Chain We are seeking a highly organized, reliable, and trustworthy Office Assistant to join our dynamic team at a busy restaurant chain. This full-time role requires a professional with strong bookkeeping skills, exceptional customer service abilities, and excellent phone etiquette. Key Responsibilities: Assist with daily administrative and office tasks Manage bookkeeping functions and financial records Provide outstanding customer service over the phone and in person Support management with reports, scheduling, and other clerical duties Qualifications: Minimum 3 years of work history in an administrative, bookkeeping, or related role Proficiency in Microsoft Word and Excel QuickBooks knowledge preferred Strong attention to detail and organizational skills Excellent communication and interpersonal skills Flexible availability with a full-time commitment required

Job Description Responsible for providing administrative and clerical support to the leasing and property management team. This role assists with leasing operations, tenant communications, documentation, and office organization to ensure efficient daily operations and a positive resident experience. Organizational Relationships Reports to: Leasing Manager Supervises: NA Qualifications and Skills Must be 18 years of age or older Bilingual preferred, but not required Strong organizational and multitasking skills Excellent verbal and written communication skills Proficiency with office software and property management systems Attention to detail and ability to handle confidential information Professional appearance and customer-focused attitude Work flexible schedule including nights, weekends, and/or holidays as needed Education and Experience High School diploma/GED or equivalent education Previous experience in Residential Leasing Previous administrative or customer service experience preferred Duties and Responsibilities Support leasing agents and property managers with daily administrative tasks Prepare, process, and maintain lease agreements, applications, and related documentation Assist with tenant onboarding, renewals, and move-in/move-out paperwork Answer phone calls, emails, and in-person inquiries professionally Schedule appointments, property tours, and meetings Maintain accurate resident files and update property management software Process rent payments, fees, and invoices as needed Assist with marketing efforts, including posting listings and preparing promotional materials Coordinate with maintenance and management to track service requests Ensure compliance with company policies, fair housing regulations, and confidentiality standards Maintain office organization, supplies, and filing systems Performs other related duties as assigned by the arcade Supervisors, Managers and Directors. Showboat Core Values Demonstrates Showboats core values in the performance of position responsibilities: 1) Friendly Focused - we are committed to creating a fun environment that embraces families and children of all ages. 2) Kindness Focused - we demonstrate kindness in everything we do, seeking to uplift and support all of those around us. 3) Team Spirit - we foster a respectful workplace where team members work together to exceed our guest's expectations. 4) Hearts the Serve - we are driven by a passion to bring joy and happiness to the guests that we serve. 5) Take Ownership - we take full responsibility for our actions and the resulting outcomes, embracing personal accountability. Essential Functions The ability to attend work predictably and regularly and to be punctual. The ability to work varying schedules including evenings, weekends, holidays, and extended hours as business operations dictates The ability to read and understand documents, drawings, and instructions (whether presented in written, oral, diagram or schedule form). The ability to work with mathematical concepts and to apply concepts to practical situations. The ability to work cooperatively with others. The ability to deal politely and professionally with customers and coworkers. The ability to perform several tasks at once. The ability to follow directions or instruction. The ability to use a computer to communicate, create, and access information. The ability to lift and move ___ pounds. The ability to sit/stand/bend/stretch, etc. The ability to use hands to finger, handle, or feel and reach with the hands and arms Physical Demands Constantly - occupation requires this activity more than 66% of the time (5.5+ hours/day) Frequently - occupation requires this activity from 33% to 66% of the time (2.5 - 5.5 hours/day) Occasionally - occupation requires this activity up to 33% of the time (0 - 2.5 hrs./day) Not Applicable - activity is not applicable to this occupation. Physical Demands Stand Constantly x Frequently Occasionally Not Applicable Walk Constantly x Frequently Occasionally Not Applicable Sit Constantly x Frequently Occasionally Not Applicable Handling/Fingering Constantly x Frequently Occasionally Not Applicable Reach Outward Constantly x Frequently Occasionally Not Applicable Reach Above Shoulder Constantly x Frequently Occasionally Not Applicable Climb Constantly Frequently x Occasionally Not Applicable Crawl Constantly Frequently x Occasionally Not Applicable Squat or Kneel Constantly Frequently x Occasionally Not Applicable Bend Constantly Frequently x Occasionally Not Applicable Lift/Carry 10 lbs. or less Constantly Frequently x Occasionally Not Applicable 11 to 20 lbs. Constantly Frequently x Occasionally Not Applicable 21 to 50 lbs. Constantly Frequently x Occasionally Not Applicable 51 to 100 lbs. Constantly Frequently Occasionally x Not Applicable Over 100 lbs. Constantly Frequently Occasionally x Not Applicable Push/Pull 12 lbs. or less Constantly Frequently x Occasionally Not Applicable 13 to 25 lbs. Constantly Frequently x Occasionally Not Applicable 26 to 40 lbs. Constantly Frequently Occasionally x Not Applicable 41 to 100 lbs. Constantly Frequently Occasionally x Not Applicable Environmental Factors Extreme Cold (non-weather) Constantly Frequently x Occasionally Not Applicable Extreme Heat (non-weather) Constantly Frequently x Occasionally Not Applicable Loud Noise Level Constantly Frequently x Occasionally Not Applicable Other Ability to Read x Constantly Frequently Occasionally Not Applicable Ability to Speak English x Constantly Frequently Occasionally Not Applicable Ability to Understand Verbal Directions x Constantly Frequently Occasionally Not Applicable

Job Description L. Echevarria Attorneys at Law is seeking an experienced, bilingual Receptionist / Administrative Assistant to serve as the front line and gatekeeper of our firm. This role is ideal for a confident, client-focused professional who excels in intake, conversion, and customer experience. You will play a critical role in shaping first impressions, guiding potential clients through the intake process, and ensuring a seamless onboarding experience from the very first interaction. The Receptionist / Administrative Assistant is responsible for managing client intake, front-office operations, and administrative coordination while delivering a high-touch, sales-oriented client experience. This position requires strong communication skills, professional judgment, and the ability to balance conversion, service, and operational support in a fast-paced legal environment. The right candidate is bilingual in English and Spanish, highly organized, and comfortable serving as both a client advocate and administrative anchor for the firm. Compensation & Benefits: $40,000 - $55,000 annual compensation package, commensurate with experience. Two (2) weeks of Paid Time Off (10 days), plus (1) additional week during the Christmas period, and paid holidays per Office schedule Employer-sponsored Medical Benefits Retirement Plan Compensation: $40,000 - $55,000 Responsibilities: Client Intake, Sales & Conversion Serve as the primary point of contact for prospective and existing clients in person, by phone, and via email, in both English and Spanish. Handle new client inquiries with a sales-oriented and service-driven approach, identifying client needs and guiding them through the intake process. Confidently explain firm services, processes, and next steps to potential clients. Follow up with leads and pending intakes to maximize conversion and engagement. Meet with clients to review and execute engagement letters once approved. Ensure potential new clients are onboarded promptly, accurately, and seamlessly, minimizing drop-off. Client Experience & Front Office Operations Deliver an exceptional customer service experience at every touchpoint, ensuring clients feel welcomed, respected, and supported. Maintain a polished, professional front-desk presence that reflects the firm's values. Manage scheduling and calendars for attorneys and staff to ensure efficient client flow. Answer, screen, and route calls, messages, and emails accurately and promptly. Administrative, Compliance & File Management Run conflict checks in accordance with firm procedures and, once cleared, open new client files accurately and timely. Ensure intake documentation and client records are complete and properly maintained. Maintain well-organized electronic and physical client files. Collaborate closely with attorneys, paralegals, and staff to support daily administrative operations. Assist the Office Manager with administrative coordination, internal processes, and operational support as needed. Events, Marketing & Firm Support Assist with firm events, community outreach, and client-facing initiatives, including preparation, coordination, and follow-up. Support marketing projects, such as client communications, event promotions, and administrative marketing tasks, as directed. Help ensure a consistent, professional brand experience across client interactions and firm activities. Success in this role means potential clients feel confident choosing the firm, intake inquiries are converted efficiently, and clients consistently experience excellent service from their first interaction. The Coordinator balances sales effectiveness, strong customer service, and operational support, while reliably assisting the Office Manager and contributing to firm events and marketing initiatives. Qualifications: Bilingual in Spanish and English (written and verbal) - required. Proven experience in a sales, intake, receptionist, or client-facing administrative role (law firm or professional services experience strongly preferred). Demonstrated ability to engage, persuade, and convert potential clients while maintaining empathy and professionalism. Exceptional customer service, interpersonal, and communication skills. Strong organizational and multitasking abilities in a fast-paced environment. Professional, polished demeanor with the ability to work independently and as part of a team. About Company We are a modern Real Estate and Corporate transactional law firm ready to meet clients and close deals (in both English and Spanish) in our offices in Lewes and Milford or the offices of Realtors and Loan Officers throughout the State of Delaware. L. Echevarria, Attorneys at Law, was established in January 2023 as the only modern Law Firm offering fluent real estate transactions in Spanish and English without a translator. Fully owned by a Hispanic attorney, the firm provides professional legal services in real estate, corporate governance, and contracts in Delaware. We pride ourselves on giving clients the ‘keys to their future' either by conducting their commercial and residential real estate transactions or planning and establishing the legal structure of their business. This position is being filled through the Ciprani Consulting hiring process. For confirmation of the role and more information about the process, please feel free to visit *******************************

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If you want to make a living by making a difference, join Acenda as an Administrative Assistant Job Title: Administrative Assistant About Acenda Integrated Health Acenda Integrated Health provides 100+ behavioral health programs, including mental health services, crisis care, substance use recovery, family therapy, maternal and pediatric support, and residential programs across New Jersey. Our team enjoys competitive benefits, work-life balance, professional development, and team engaging events. Acenda is recognized as a multi-year Top Workplace by USA Today and The Inquirer and a Top Workplace Culture award winner for Work-Life Balance as well as Joint Commission accredited and certified by MHCA and the New Jersey Alliance for Children, Youth, and Families. Join #TeamAcenda and make a lasting impact. Job Overview The Administrative Assistant provides office management and support services to the Recovery Services ASURI team. Ensures high performance of program and management of incoming program referrals, insurance, assessments, inquiries, Cyber authorization and MCO authorizations. This involves prioritizing needs according to urgency, providing resources to make ensure staff and persons served have the tools they need quickly and appropriately. As an integrated health organization Acenda values the use of evidence-based practice or EBP's. Program Info The Adolescent Substance Use Recovery Initiative program is designed to provide treatment and support to adolescents with substance use disorders, focusing on early intervention, skill-building, and long-term recovery. Programs include screening, personalized counseling, family and group sessions, and relapse prevention planning. The goal is to address substance use and associated issues like academic problems or mental health concerns through a comprehensive, family-centered approach. Key Responsibilities: Managing consumer records/charts, operating and coordinating EHR, maintaining/monitoring CYBER documentation requirements. Receptionist activities (triaging calls and coordinating communication between team and clients. Engages in ASURI meetings and supports leadership/senior director in addressing consumer and program needs. Supports referral management process and communication. Manages authorizations, insurance requirements, and scanning/tracking documentation. Follows department policies and procedures and encourages same in others. Operates conscientiously in accordance with agency budget. Completes and submits accurate written reports and documentation as assigned. Ensures quality and accuracy of written and verbal communications. Attends meetings and training within established time frames. Follows department policies and procedures and encourages same in others. Performs other related duties as assigned. Requirements: High School Diploma required. Preferred experience with the client/youth population. Electronic Health Record experience preferred. Exceptional computer skills Must have and maintain a valid driver's license with an acceptable driving record Must be able to exercise independent thinking and good judgment under all circumstances. Must be able to analyze work, set goals, develop plans and utilize time effectively and efficiently. Additional Information: Hourly Rate: $19.42 Bilingual Rate: $1.50 hourly rate added if Spanish proficient What we provide: An Innovative culture that encourages you to grow and learn with the agency Mission-driven core 401(k) with 100% employer match on the first 5% of comp Acenda Integrated Health is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Department/Program Adolescent Substance Use Recovery Initiative (ASURI)

If you want to make a living by making a difference, join Acenda as an Administrative Assistant Job Title: Administrative Assistant Integrated Health Acenda Integrated Health provides 100+ behavioral health programs, including mental health services, crisis care, substance use recovery, family therapy, maternal and pediatric support, and residential programs across New Jersey. Our team enjoys competitive benefits, work-life balance, professional development, and team engaging events. Acenda is recognized as a multi-year Top Workplace by USA Today and The Inquirer and a Top Workplace Culture award winner for Work-Life Balance as well as Joint Commission accredited and certified by MHCA and the New Jersey Alliance for Children, Youth, and Families. Join #TeamAcenda and make a lasting impact. Job Overview The Administrative Assistant provides office management and support services to the Recovery Services ASURI team. Ensures high performance of program and management of incoming program referrals, insurance, assessments, inquiries, Cyber authorization and MCO authorizations. This involves prioritizing needs according to urgency, providing resources to make ensure staff and persons served have the tools they need quickly and appropriately. As an integrated health organization Acenda values the use of evidence-based practice or EBP's. Program Info The Adolescent Substance Use Recovery Initiative program is designed to provide treatment and support to adolescents with substance use disorders, focusing on early intervention, skill-building, and long-term recovery. Programs include screening, personalized counseling, family and group sessions, and relapse prevention planning. The goal is to address substance use and associated issues like academic problems or mental health concerns through a comprehensive, family-centered approach. Key Responsibilities: Managing consumer records/charts, operating and coordinating EHR, maintaining/monitoring CYBER documentation requirements. Receptionist activities (triaging calls and coordinating communication between team and clients. Engages in ASURI meetings and supports leadership/senior director in addressing consumer and program needs. Supports referral management process and communication. Manages authorizations, insurance requirements, and scanning/tracking documentation. Follows department policies and procedures and encourages same in others. Operates conscientiously in accordance with agency budget. Completes and submits accurate written reports and documentation as assigned. Ensures quality and accuracy of written and verbal communications. Attends meetings and training within established time frames. Follows department policies and procedures and encourages same in others. Performs other related duties as assigned. Requirements: High School Diploma required. Preferred experience with the client/youth population. Electronic Health Record experience preferred. Exceptional computer skills Must have and maintain a valid driver's license with an acceptable driving record Must be able to exercise independent thinking and good judgment under all circumstances. Must be able to analyze work, set goals, develop plans and utilize time effectively and efficiently. Additional Information: Hourly Rate: $19.42 Bilingual Rate: $1.50 hourly rate added if Spanish proficient What we provide: An Innovative culture that encourages you to grow and learn with the agency Mission-driven core 401(k) with 100% employer match on the first 5% of comp Acenda Integrated Health is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Department/Program Adolescent Substance Use Recovery Initiative (ASURI)

Position Overview: The Administrative Assistant performs administrative duties for an individual, group, or department. Prepares reports, meeting minutes and correspondence. Creates and edits documents, spreadsheets and presentations. Manages schedules, arranges appointments and itineraries. Coordinates meetings, travel, conference calls, and completes expense reports. Answer and transfer phone calls. Remain knowledgeable of corporate or facility policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers. Specific Responsibilities: * Supports the team by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. * May maintain manager's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. * Welcomes guests and clients by greeting them, in person or on the telephone; answering or directing inquiries, and maintains a high level of customer service in all internal and external communications. * Maintains confidentiality * Organizes and maintain files and records. * Prepares correspondence, reports, and presentations. * Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. * Contributes to team effort by assisting with projects as needed. * This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Education and Experience: * High School Diploma, Associates Degree preferred * 3+ years of administrative support work, preferably for executive level staff. * Requires strong computer and internet research skills, including Microsoft Word, Excel, PowerPoint, and Outlook. * Excellent interpersonal skills and “can do” attitude are required. * Ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Competencies: * Technical Proficiency: Applies the technical knowledge and skills required in order to achieve the expected outputs. * Customer Service: Demonstrates concern for meeting internal and external customers' needs in a manner that provides satisfaction for the customer within the resources that can be made available. * Personal Effectiveness/Credibility: Ability to promise and deliver results, build effective relationships and establish a reliable track record. * Communication Proficiency: Comfortable using a broad range of communication styles, and ability to choose appropriate, effective ways to communicate to different audiences in diverse situations. * Flexibility: Is open to change and new information; adapts behavior and work methods in response to new information, changing conditions, or unexpected obstacles. Adjusts rapidly to new situations warranting attention and resolution. Work Environment: May work in a variety of environments including professional offices, clinics, hospitals, or out-patient facilities. They spend much of their time on their feet, actively working with patients. Physical Demands: While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands to finger, handle or feel objects, tools or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move objects up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision and the ability to adjust focus. Travel: Travel is primarily local during the business day, although some out-of-the-area and overnight travel may be expected.

Key responsibilities: Data entry Communicate with customers, Installers, and subcontractors via email and/or phone Follow-up calls to verify if the work site is ready Take down calls for estimates and communicate with the sales staff Verify jobsite and any missing information for daily sales/service/purchase orders Open and maintain detailed notes on customer accounts Navigate clients' websites for job specifications and status updates Scanning, attaching documents Role requirements: 1-2 years of admin experience Fluent English/Spanish language skills are a plus Knowledge of Microsoft Office products, including Word, Excel, and Outlook Excellent communication and interpersonal skills Ability to prioritize, multitask, and manage time efficiently Knowledge of customer service ethics, principles, and procedures Pay Range: $17.00 - $19.00 per hour, depending on experience. Schedule: Monday-Friday Physical demands: This position is primarily sedentary and performed in a professional office environment. The employee must be able to remain seated for prolonged periods, operate a computer and other office equipment, and perform repetitive motions such as typing and mouse use. The role may occasionally require standing, walking, bending, and lifting light office supplies up to 15 pounds. The employee must have sufficient visual acuity to read printed materials and electronic displays, and sufficient hearing and speech ability to communicate effectively in person and by phone. Benefits: Competitive hourly wage Medical, dental, and vision coverage Company Paid Life Insurance IBP Foundation Scholarship opportunities Paid vacation and holidays Employee Financial Assistance Program Opportunities for growth and advancement. 401(k) matching Supplemental Insurance (Short- and Long-Term disability, hospital indemnity, accident, critical illness, supplemental life insurance Installed Building Products is the premier installation contractor for insulation in residential and commercial buildings, with over 10,000 employees serving more than 250 locations nationwide. Our commitment to quality and dedication to providing unparalleled service every day is shared by every IBP employee, from our branches across the country to our regional offices and our corporate office in Columbus, Ohio.

Responsible for providing overall secretarial/ clerical support to an Academic division by establishing and maintaining a system of office procedures designed to promote efficient operation of a given Academic area and coordinating work assignments for other clerical staff. This is a Support Staff union position as stated in the Support Staff collective bargaining agreement grade level 9. In addition to generic duties of the Secretary- Academic Division description, the following are performed: * Maintains a variety of division records and disseminates routine and special communications as required * Processes all paperwork supporting division activities * Provides typing/ word processing services to the Dean/ Assistant Dean and occasionally to division staff * Serves as a general resource to students, faculty, ad staff relative to division activities * Provides timely and courteous phone coverage * Opens, sorts, stamps, and forwards mail to departmental staff * Arranges appointments and meetings for the Dean/ Assistant Dean, takes and transcribes minutes, and distributes materials * Maintains appropriate files in support of the Dean/ Assistant Dean's activities * Assists in maintaining budgetary records, preparing reports, and gathering data as requested * Distributes class rosters, orders textbooks, prepares adjunct reports, assists in arena registration, and performs drop/ adds for students * Manages the division payroll, submitting time cards and distributing checks * Coordinates office activities in the absence of the Dean/ Assistant Dean * Performs other related duties as assigned OVERALL PURPOSE AND RESPONSIBILITY: The primary and most important overall responsibility of all employees is to provide service in a pleasant, helpful, and effective manner to our students and other members of the College community.Education Required: * High School Diploma or Equivalent * Completion of additional specialized courses Experience Required: Two (2) to three (3) years of related experience Skills/Abilities /Knowledge /Other Requirements * Word processing skills * Proficient in the English Language * Organizational skills INSTITUTIONAL EFFECTIVENESS: Collaborates with department members and/or the Compliance, Assessment and Research team to support planning, assessment, data collection and reporting for continuous improvement of the college. Employee Classification: Support Staff, Grade 9 Residency Requirement: The New Jersey First Act requires employees of all public institutions of higher education to reside in the State of New Jersey unless otherwise exempted under the law. For more information please click here

10-Month Secretary-Media JobID: 1828 Secretarial/Clerical Additional Information: Show/Hide Please see attached job description High School Diploma or GED required 10 month Secretary Salary Range: *Per BEA contract

Job DescriptionBenefits: Free uniforms Opportunity for advancement Training & development Wellness resources Are you passionate about wellness and love connecting with people? At Perspire Sauna Studio, were creating a space where guests can relax, recharge, and feel their best. Were seeking upbeat, caring team members who believe in our mission and want to help others experience the benefits of infrared and red light therapy. We Offer: Work in a warm, wellness-minded environment led by owners who truly care about Perspires mission and about you. Our open-door policy and community-centered approach create a place where everyone feels welcome and valued. Hourly Pay plus opportunity for commission and bonuses based on types of memberships sold. Enjoy complimentary sauna sessions up to four times per month during non-working hours to deepen your product knowledge and enhance your sales approach. Gain marketable skills directly from the studio owners who have backgrounds in Communications and Business Operations. We offer comprehensive training and room for growth. All employees will receive hands-on training regarding the business and Perspire Health and Wellness Philosophy The studios hours of operation are shown below: Team members may select either opening or closing shifts, each averaging around 7 hours. We offer flexible scheduling with the opportunity to work up to 35 hours per week, though overtime is not available. Monday through Friday, 7:00AM to 9:00PM (Opening shift starts at 6:30AM | Closing shift should be wrapped by 9:30PM) Saturday and Sunday: 9:00AM to 7:00PM (Opening shift starts at 8:30AM | Closing shift should be wrapped by 7:30PM) Heres what you need to bring: A genuine passion for health and wellness, and a desire to create a positive, uplifting experience for every guest Dependable and punctual arriving on time and engaged throughout each shift. We encourage team members to keep personal phone use to emergencies only, fostering a calm, connected studio environment. Evening and weekend availability A consistently fantastic team-player attitude Heres what youll be doing: Promptly turn over sauna rooms immediately after guests exit, ensuring each room is clean, refreshed, and ready for the next appointment Process towel shipments and maintain the cold eucalyptus towel system Prepare towel bundles and restock them where guests can easily access them Welcome and greet clients enthusiastically, creating a warm, inviting first impression Support Sales Associates with various tasks to help deliver a first-class guest experience Prior customer service experience is a plus, though not required Ready to love your job and make a positive impact on others health and well-being? Join us at Perspire and be part of our mission.