Administrative assistant jobs in Olean, NY - 28 jobs

Financial Aid Administrative Assistant Position Status: Non-exempt (12 month full-time position) Work Hours: Monday through Friday, 7am-4pm, some evenings, holidays, and Saturday hours are required Reports To: Financial Aid Manager Location: Orchard Park, NY The Financial Aid Assistant will support and assist Financial Aid Advisors and Managers with a variety of tasks including awarding, disbursing, and returning Federal Title IV funding and other types of aid. This position is best suited for an individual who prefers a fast-paced environment, adapts to change, is highly organized, enjoys developing new skills and engaging with coworkers. The FA Assistant role will require a high level of customer service skills and ability to work well in a team environment. It requires high attention to detail to ensure compliance with state and federal financial aid regulations and laws. Primary Responsibilities: Run ISIR and suspense reports daily. Review and prepare verification ISIR reports. Edit all reporting and disseminate through all Online FA verticals. Review discontinuance forms from Student Services for accuracy prior to R2T4 reviews. Exit Counseling and notification letters for drops, grads and between term withdraws. Review and complete request forms submitted by students that require disclosure of aid received. Adhere to all Federal and State Financial Aid Guidelines. Report to Financial Aid Manager any activity or incident which may not follow all state and federal regulations and/or College guidelines. Maintains confidential information per FERPA Regulation. Monitor & assist with FA mail shared inbox. *Completes any other duties as assigned. Qualifications: Associates Degree required, and must not be in default of a federal student loan. Familiar with Microsoft Office products. Ability to multitask in a fast paced environment. Ability to move through multiple internet browser tabs quickly and efficiently. Ability to work some overtime. Background Check or Licensing Requirements: This position requires a background check. SALARY: $38,000 - $40,500 per year ($18.27 - 19.47 per hour) This position is eligible for overtime. Please note that the compensation information is a good faith estimate of the base pay for this position. Information about the total compensation package for this position will be provided during the interview process. All qualified applicants will receive consideration for employment without regard to age, race, ethnicity, national origin, color, religion, disability, marital status, veteran status, sex/gender (including pregnancy or pregnancy related conditions), sexual orientation, gender identity (including transgender status) or any other legally protected characteristics (“protected characteristics”). Bryant & Stratton College is an Equal Opportunity Employer.

Our Company We care about helping people. Our purpose is to provide help and inspire confidence in our clients and communities everywhere. Our associates feel a sense of belonging in an inclusive place with an amazing history and a sharp focus on our future. Our connected culture is who we are and how we work together to achieve our strategies, accelerate our transformation, and achieve extraordinary results. It's an exciting time to be a part of H&R Block! What you'll do... As an Operations Admin, you will be responsible for providing district(s) operational and hiring support, ordering supplies, and general administrative duties as related to the overall office's operations. Day to day you'll… * Provide seasonal hiring support in the H&R Block applicant tracking system and administrative support to the District Operations Coordinator (DOC) supporting the overall district(s) offices * Provide hands on Tax Office Associate support with Preparer Tax Identification Number (PTIN) renewal/payment * Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support; document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager (DGM) as needed * Communicate with DOC/DGM/Field Associates around Administrative Support Tasks * Source vendors for local facility tickets and set up with approved payment process * Review and verify invoices and prepare payment in Coupa and/or corporate credit card expense for the DOC's approval * Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools; may include internal systems * Attend training related to the effective and efficient performance of job duties * Other duties as assigned by the DOC or in partnership with the CSM What you'll bring to the team... Education: * High school diploma or equivalent Work Experience: * Ability To Communicate Clearly And Calmly On The Telephone, Email, And Chat And Use Effective Customer Service Techniques With Associates Who May Be Under Stress * Ability To Work Independently With Minimal Supervision * Customer Service Experience * Demonstrated Decision Making, Analytical, And Problem-Solving Skills * Demonstrated Organization, Prioritization, And Project Coordination Skills * Effectively Demonstrate Oral, Written, And Interpersonal Communication Skills; Ability To Interact With All Levels Of Associates * Effective Time Management And Organization Skills With The Ability To Handle Multiple Priorities * Experience Working With Windows Environment * Some Experience, Or Ability To Learn To Support Microsoft Operating Systems, Networking Connectivity, Computer Peripheral Equipment, Software Applications, And Remote Tools It would be even better if you also had... Work Experience: * 1-3 years administrative experience Why work for us Since 1955, we have been leaders in tax preparation, financial services, and small business solutions. With 70,000 associates and 9,000 retail tax locations across North America, Australia, Ireland, and India, we have helped millions of clients and countless communities. If you embrace challenges as opportunities, value winning as a team, and seek to make a meaningful difference, join us on our journey. You'll reap the rewards of helping others along with competitive compensation and benefits to support your health and well-being. Specific benefits may vary based on your role. For detailed eligibility requirements and benefits information, visit blockbenefits.com. Equal Opportunity Employer: H&R Block does not tolerate discrimination based on a person's race, color, religion, ancestry, age, sex/gender (including pregnancy, childbirth, related medical conditions and sex-based stereotypes and transgender status), sexual orientation, gender identity or expression, service in the Armed Forces, national origin, physical or mental disability, genetic information, citizenship status or any other status protected by law. Pay Range Information The pay range for this position is listed below. Local minimum wage laws apply. This information is posted pursuant to local requirements to provide applicants with information about what they might be eligible to receive. Individual pay decisions will depend on job-related factors such as experience, education, skill, performance, and geographic location where work will be performed. Successful candidates may be able to participate in one or more incentive compensation or short-term incentive plans, which could generate additional earnings in accordance with the terms of each plan. Qualifying associates can enroll themselves and/or their eligible dependents in medical and prescription drug coverage; can participate in the H&R Block Retirement Savings Plan (401(k) Plan), the Employee Assistance Program, (virtual) fitness center programs, and the associate discount program; are automatically enrolled in Business Travel Accident Insurance; and receive Associate Tax Prep benefit. Pay Range $19.28 - $28.89/Hr. As an Operations Admin, you will be responsible for providing district(s) operational and hiring support, ordering supplies, and general administrative duties as related to the overall office's operations. Day to day you'll… * Provide seasonal hiring support in the H&R Block applicant tracking system and administrative support to the District Operations Coordinator (DOC) supporting the overall district(s) offices * Provide hands on Tax Office Associate support with Preparer Tax Identification Number (PTIN) renewal/payment * Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support; document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager (DGM) as needed * Communicate with DOC/DGM/Field Associates around Administrative Support Tasks * Source vendors for local facility tickets and set up with approved payment process * Review and verify invoices and prepare payment in Coupa and/or corporate credit card expense for the DOC's approval * Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools; may include internal systems * Attend training related to the effective and efficient performance of job duties * Other duties as assigned by the DOC or in partnership with the CSM

Seeking Part Time Secretary to join our Jamestown Corps Our Part Time opportunities offer: * Generous time off every year including 14 paid holidays and sick time * Tax Deferred Annuity (403B) * Eligibility for Short Term Disability * Christmas Bonus SCOPE AND PURPOSE OF POSITION: The Secretary/Office Coordinator position exists to provide general office/secretarial support to the Corps Officers and other staff. The Secretary/Office Coordinator will provide support service for all programs and activities of the Jamestown Temple Corps, Finance Director and Bookkeeper, and the Anew Center Program needs that are processed at the Corps office. Responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Maintains confidentiality in all aspects of client, staff, office and Corps information. * Serves as point person for office manager duties including equipment maintenance, purchasing supplies/inventory, monitoring petty cash, bank deposits, and running errands. * Administrative duties to include managing calendars, bulletins, correspondence and follow up, filing, receiving, sending and distributing mail, and answering phone inquiries. * Organizes office operations and procedures and ensures they are updated, and efficient. * Responsible for securing and reporting income related items such as cartridges, offering, penny march, lords dollar and donations that come in through the mail. * Schedules bell ringers and help with Christmas efforts as instructed by CO. Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice due to business needs. Qualifications SPECIAL SKILLS, CERTIFICATES, LICENSES, REGISTRATIONS: * High School Diploma/GED with 1 year experience; Associate's Degree preferred. * Must have valid NY or PA drivers license and if over 21 years of age will need to pass on-line Salvation Army 12 Passenger van driving course. * Must have a working knowledge of all office equipment including the copier/fax/scanner, typewriter, computer, folding machine, and telephone system. * Must possess good interpersonal skills, and overall management skills. * Must be able to navigate computer using current Microsoft Windows environment. * Must be proficient in Microsoft Word and be able to use Excel. * Must be able to navigate the Internet. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Job DescriptionThe Administrative Assistant provides administrative and operational support to the Administrative Manager/Coordinator to the Dean of the School of Art & Design and the Performing Arts Division. This position plays a vital role in supporting daily operations, event logistics, faculty and student services, and summer program coordination. The successful candidate will be detail-oriented, collaborative, and proactive in ensuring that administrative and programmatic functions are executed smoothly and efficiently. This position requires flexible hours due to some evening and weekend events. This position/title is covered by the CSEA, Local 749 union contract. The successful candidate will be a member of the CSEA, Local 749 bargaining unit. Rate: $16.72-$17.68; 35 hours per week, Union Grade 7 Essential Functions: This position has supervisory authority over work-study students. Assists with scheduling, calendar management, and internal communications for the Administrative Manager/Coordinator and Dean's Office Maintain organized filing systems (digital and physical), records, and databases Monitor and track supply inventories and execute procurement processes using Unimarket and completing credit card reconciliation Logistical support for Special Events and Programs Provide front-line support and reception for the School of Art & Design administrative offices Faculty & Staff Support: Support the onboarding and orientation process for new faculty, adjuncts, and staff, Randal Chair, Summer Resident Artists, Visiting Artists, including key requests, setup of offices, Cohen Apartments, and materials preparation Assists in communicating with faculty to provide documents on behalf of the Administrative Manager/Coordinator related to faculty promotion, tenure, sabbaticals, and committee assignments Help coordinate internal faculty communications and collection of information Summer Arts Programming: Assist with registration, communications, and logistics related to summer workshops & residencies Responsible for assisting with registration, communications, housing, transportation, supplies, and other logistical details in collaboration with university partners Event Support: Provide logistical and administrative support for arts-related events Help manage event space bookings, room setups, AV needs, signage, and materials preparation Coordinate travel and hospitality arrangements for guest speakers and visiting artists Serve as a point of contact for event vendors and internal partners as needed Must have a valid drivers license for transporting materials to and from events Collaborative & Operational Duties: Work closely with the Administrative Manager/Coordinator to the Dean and other staff across the School and Division to support shared projects and ensure smooth office operations Serve as backup support for the Administrative Manager/Coordinator during absences or peak times Maintain a welcoming, inclusive, and professional environment for all visitors and constituents Assist with supervising and mentoring student workers, interns, or work-study assistants as needed Other Duties & Responsibilities: Supports and assists in creating intersections for faculty, staff and students that will assist in transforming people's lives Supports and assists in creating an evolving culture of mentoring and rich engagement opportunities for faculty, staff, and students Assist/Support the Special Events Coordinator with summer activities such as summer school and workshops Maintains a commitment to diversity, equity and inclusion and a high degree of cultural competence and respect for a wide range of identities and experiences, therefore welcoming and supporting all faculty, staff and students and expanding access to the AU experience Maintains a safe working environment within and around their facilities and associated equipment and supplies including, but not limited to, obtaining Safety Data Sheet (SDS) information pertaining to any hazards associated with their work environment Participates in all required assigned training, including safety training and will comply with safety rules, regulations, and protocols Effective written and oral communication skills Contributes to the overall success of the University by performing other duties as assigned Qualifications-Education & Experience, Knowledge, Skills & Abilities: Associate's degree required; Bachelor's degree preferred 2+ years of administrative support experience, preferably in an academic or arts environment Experience supporting events, managing calendars, and handling confidential information Events planning skills Research skills Enthusiasm for working with a diverse faculty and student body Skill and enthusiasm for working in a fast-paced environment About Alfred University: Lighting the way for students since 1836. “We've always been a place for makers, especially those who make the future. Our commitment to independent thinking, creativity, academic rigor and community have made us a unique kind of leader since 1836.” Alfred University (AU) was founded on principles of social justice in 1836 by liberal, independent thinkers who placed high value on education for all citizens. The University has retained and built upon the strong values of its founders, developing as an institution of national and international renown that is responsive to the needs of contemporary society while remaining consistent with the spirit of its origins. Alfred University is the second oldest coeducational college in the United States as well as one of the earliest nineteenth century colleges to have enrolled African American and Native American students. It has a long-standing history of educating socially conscious students who make a difference in their professions and their communities. Over the course of the twentieth century, Alfred University evolved into a complex institution offering a full range of programs in the liberal arts and sciences, art and design, engineering, business, education, counseling, and school psychology to its nearly 2,000 undergraduate and graduate students that live, learn, and play on a 232-acre campus located in an idyllic, creative valley in Western New York. To learn more, visit alfred.edu. Alfred University actively subscribes to a policy of equal employment opportunity, and will not discriminate against any employee, student or applicant because of race, age, sex, color, sexual orientation, gender identification or expression, physical or mental disability, religion, ancestry or national origin, marital status, genetic information, military or veteran status, domestic violence victim status, criminal conviction status, political affiliation or any other characteristic protected by applicable law. Powered by JazzHR 96BiGLgCrn

UBMD Orthopaedics & Sports Medicine is looking to hire a Full Time Physical Therapist Secretary. This is a Physical Therapy Secretary position at our Canalside Location, located at 100 Washington St. Buffalo, NY 14203. The schedule is Monday through Friday covering hours of operation between 7am and 6pm with varying schedules to cover. We are looking for candidates with Full time availability. The position is primarily administrative, dedication to customer service is highly desired. Candidates who are team players with a strong, reliable attitude and work ethic are encouraged to apply. Other duties include, but are not limited to: Job Duties Medent/Epic experience Physical Therapy Reception Experience Ability to occasionally travel between sites Flexible hours based on the need of the business. Normal hours of operation are 7AM-6PM with varying schedules to cover. Insurance verifications Patient check in/check out Ensures patient has signed any required documents including HIPAA and Financial Policies. Verifies Patient demographic information is complete and correct including address, phone number, email, pharmacy, referring Doctor and PCP information and ensures required "Meaningful Use" fields are complete. Reviews all patient forms for accuracy and completion according to office policies prior to accepting. Demographic & medical history forms to be updated with change or annually. Reviewing and sending Triages Basic clerical - scanning, copying, faxing Excellent verbal and written communication skills Qualifications High School Diploma or equivalent required. Healthcare experience preferred. Medent experience required Physical Therapy Reception required. Excellent communication and customer service skills required. Must be able to multi-task and desire to work in a fast-paced, team-oriented environment. Job Type: Full-time Pay: $18.00 - $22.00 per hour. Benefits: Bereavement leave Dental insurance Dependent health insurance coverage Employee assistance program Family leave Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Opportunities for advancement Paid jury duty Paid sick time Paid time off Parental leave Retirement plan Vision insurance Healthcare setting: Private practice Medical specialties: Orthopedics Sports Medicine Schedule: Day shift Evening shift Monday to Friday No weekends Experience: Medical Reception: 1 year (Preferred) Customer Service: 1 year (Preferred) Work Location: In person

We are seeking a motivated and detail-oriented Administrative Assistant to support our Engineering Team. This temporary role is ideal for someone with strong proficiency in Microsoft Office programs, excellent critical thinking skills, and a proactive attitude. The successful candidate will assist with documentation, project tracking, and administrative coordination to help the engineering function run smoothly and efficiently. Responsibilities Provide administrative support to the Engineering Team, including data entry, document control, and scheduling. Prepare and maintain technical documents, spreadsheets, and presentations using Microsoft Excel, Word, PowerPoint, and Outlook. Assist with tracking engineering projects, timelines, and deliverables. Coordinate meetings, prepare agendas, and take meeting minutes as needed. Communicate effectively with internal teams and external partners. Identify opportunities for process improvements and contribute ideas to enhance efficiency. Handle confidential information with discretion and professionalism. Qualifications Proven experience in an administrative or operations support role. Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook). Excellent organizational and time management skills. Strong critical thinking and problem-solving abilities. High level of initiative and ability to work independently. Effective written and verbal communication skills. Ability to adapt quickly in a fast-paced environment. Preferred Attributes: Experience in a manufacturing or multi-site operations environment. Familiarity with SharePoint, Teams, and other collaboration tools. A positive, can-do attitude and a willingness to learn. At Morgan Advanced Materials, our rich history and dedication to innovation define who we are. Since our establishment in the UK in 1856, we have expanded globally, now operating across 70 sites in 18 countries. Our goal is to create a more sustainable world and enhance quality of life. We actively pursue this purpose through the development and production of advanced materials. Within our business unit, we specialise in innovating cutting-edge carbon, graphite, and carbide products that deliver outstanding performance. We use our expertise to tackle complex challenges across many diverse industries to provide effective solutions for our valued customers. Our products are shaping a better future; from enabling electric cars to charge faster and drive longer distances to maximising the operational efficiency of wind turbines. We are proud to help generate power for billions of people, deliver water to drought-stricken regions, improve the efficiency of industrial pumps, and protect lives both on the land and in the air. Key Figures: Revenue £1,100.7m (2024), ~8,000 employees, manufacturing in 20+ countries, and a global customer portfolio. A UK PLC with head office located in Windsor, Berkshire UK. Listed on London Stock Exchange; Member of the FTSE 250 Index. Morgan Advanced Materials is an EEO/AA/M/W/D/V Employer Ind-1

UBMD Orthopaedics & Sports Medicine is looking to hire a Full Time Physical Therapist Secretary. This is a Physical Therapy Secretary position at our Canalside Location, located at 100 Washington St. Buffalo, NY 14203. The schedule is Monday through Friday covering hours of operation between 7am and 6pm with varying schedules to cover. We are looking for candidates with Full time availability. The position is primarily administrative, dedication to customer service is highly desired. Candidates who are team players with a strong, reliable attitude and work ethic are encouraged to apply. Other duties include, but are not limited to: Job Duties Medent/Epic experience Physical Therapy Reception Experience Ability to occasionally travel between sites Flexible hours based on the need of the business. Normal hours of operation are 7AM-6PM with varying schedules to cover. Insurance verifications Patient check in/check out Ensures patient has signed any required documents including HIPAA and Financial Policies. Verifies Patient demographic information is complete and correct including address, phone number, email, pharmacy, referring Doctor and PCP information and ensures required "Meaningful Use" fields are complete. Reviews all patient forms for accuracy and completion according to office policies prior to accepting. Demographic & medical history forms to be updated with change or annually. Reviewing and sending Triages Basic clerical - scanning, copying, faxing Excellent verbal and written communication skills Qualifications High School Diploma or equivalent required. Healthcare experience preferred. Medent experience required Physical Therapy Reception required. Excellent communication and customer service skills required. Must be able to multi-task and desire to work in a fast-paced, team-oriented environment. Job Type: Full-time Pay: $18.00 - $22.00 per hour. Benefits: Bereavement leave Dental insurance Dependent health insurance coverage Employee assistance program Family leave Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Opportunities for advancement Paid jury duty Paid sick time Paid time off Parental leave Retirement plan Vision insurance Healthcare setting: Private practice Medical specialties: Orthopedics Sports Medicine Schedule: Day shift Evening shift Monday to Friday No weekends Experience: Medical Reception: 1 year (Preferred) Customer Service: 1 year (Preferred) Work Location: In person

Perks: * Online Mobile Courses * Flexible Scheduling * Paid Training for Career Advancement * Opportunity to Help People in Times of Need * Aggressive Competitive Wages * 401K With Company Match * Paid Time Off Company and Culture: PuroClean, a leader in emergency property restoration services, helps families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a 'servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Job Position Description: With a 'One Team' mentality, perform all office administrative tasks related to customer calls, job management and tracking, scheduling of jobs, and customer satisfaction activities. Perform basic accounting duties relating to accounts receivable, accounts payable, payroll, and banking. Perform general office duties, such as drafting correspondence, filing, and creating reports. All administrative work is processed and documented accurately and timely. Customers, Centers of Influence, Production Team, Marketing Reps/Estimators, and the Office Manager/Owner are communicated to in a timely and accurate manner. Customer satisfaction is maintained at a high level. Processing of accounts payable and receivables are current. All files and reports are maintained and provided as required. All administrative tasks are completed assigned. A PuroClean administrative assistant takes pride in going above and beyond customer expectations in their times of need by providing a world class level of service which sets up apart from our competitors in the industry. Responsibilities: * Address and manage customer needs and concerns, notify management and ownership as needed * Answering calls, providing customer service and documenting messages * Preparing and maintaining job documentation to brand standards * Management of compliance documentation, business resume and national account programs * Weekly collection of accounts receivable and reporting to management * Maintaining inventory of office supplies, cleaning products and all office related materials * IT support, facilitating weekly computer backups, software upgrades and organization * Supporting marketing efforts and continuing to grow personally and professionally in the business Qualifications: * Ability to communicate clearly and effectively with a genuine interest in people. Representing the brand with honesty, integrity, and professionalism * Aptitude with handling customers, showing patience, empathy, and clarity of 'message' * Skilled with organization, record keeping and close attention to detail * Respect for safety and brand identity guidelines. Ability to present yourself professionally * Talent in identifying and maximizing opportunities to build relationships with teammates, clients, and customers to create win-win situations and support the business.

Administrative AssistantPerks: Online Mobile Courses Flexible Scheduling Paid Training for Career Advancement Opportunity to Help People in Times of Need Aggressive Competitive Wages 401K With Company Match Paid Time Off Company and Culture:PuroClean, a leader in emergency property restoration services, helps families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a ‘servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Job Position Description:With a ‘One Team' mentality, perform all office administrative tasks related to customer calls, job management and tracking, scheduling of jobs, and customer satisfaction activities. Perform basic accounting duties relating to accounts receivable, accounts payable, payroll, and banking. Perform general office duties, such as drafting correspondence, filing, and creating reports. All administrative work is processed and documented accurately and timely. Customers, Centers of Influence, Production Team, Marketing Reps/Estimators, and the Office Manager/Owner are communicated to in a timely and accurate manner. Customer satisfaction is maintained at a high level. Processing of accounts payable and receivables are current. All files and reports are maintained and provided as required. All administrative tasks are completed assigned. A PuroClean administrative assistant takes pride in going above and beyond customer expectations in their times of need by providing a world class level of service which sets up apart from our competitors in the industry. Responsibilities: Address and manage customer needs and concerns, notify management and ownership as needed Answering calls, providing customer service and documenting messages Preparing and maintaining job documentation to brand standards Management of compliance documentation, business resume and national account programs Weekly collection of accounts receivable and reporting to management Maintaining inventory of office supplies, cleaning products and all office related materials IT support, facilitating weekly computer backups, software upgrades and organization Supporting marketing efforts and continuing to grow personally and professionally in the business Qualifications: Ability to communicate clearly and effectively with a genuine interest in people. Representing the brand with honesty, integrity, and professionalism Aptitude with handling customers, showing patience, empathy, and clarity of ‘message' Skilled with organization, record keeping and close attention to detail Respect for safety and brand identity guidelines. Ability to present yourself professionally Talent in identifying and maximizing opportunities to build relationships with teammates, clients, and customers to create win-win situations and support the business. Compensation: $17.00 per hour “We Build Careers” - Steve White, President and COO With over 300 locations across North America and Canada, PuroClean is leading the industry in emergency property restoration services, by helping families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a ‘servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Culture is very important to us. We want to make sure that we are the right fit for YOU! Apply today and join our Winning TEAM. “We are One Team, All In, Following The PuroClean Way in the spirit of Servant Leadership” This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to PuroClean Corporate.

We are seeking a detail-oriented and highly organized Office Assistant with Billing expertise to support our administrative and billing processes. This role is ideal for someone with strong office management skills and a solid understanding of billing procedures. The Office Assistant will be responsible for handling general office tasks and assisting with the preparation and processing of invoices and payment tracking. Key Responsibilities: Office Assistant Duties: * Perform general administrative tasks, including answering phones, responding to emails, and managing office supplies. * Assist with maintaining office equipment and ensuring a clean, organized work environment. * Support the office team with various administrative projects as needed. Time and Attendance Duties: * Maintaining divisions time keeping though an electronic time keeping system. Billing Duties: * Prepare and issue invoices to clients based on services provided, ensuring accuracy and timeliness. * Monitor accounts receivable, tracking payments and following up on outstanding invoices. * Reconcile billing discrepancies and resolve client issues regarding invoices and payments. * Maintain records of all billing transactions and provide reports as requested by management. * Process payments and update financial records in the company's accounting software. Requirements Requirements Skills & Qualifications: * High school diploma or equivalent; additional certifications in office administration or accounting preferred. * Proven experience in an office assistant role, with a focus on billing or accounting preferred. * Strong knowledge of billing and invoicing procedures. * Familiarity with accounting software (e.g., QuickBooks, etc.). * Proficient in Microsoft Office Suite (Word, Excel, Outlook). * Excellent organizational skills and attention to detail. * Strong communication skills, both written and verbal. * Ability to manage time effectively and handle multiple tasks simultaneously. * Professional demeanor and ability to work well with a team.

Operations Assistants perform various tasks associated with Hilltop Business Services, a division of The Arc GLOW. Primary roles consist of providing assistance and guidance to people with developmental and/or intellectual disabilities who work within the businesses in the community and to help ensure operational standards are met. This position holds a vital role in the training & development of employees that have led to many success stories for people with disabilities. We are currently hiring a full time Operations Assistant for our businesses in Genesee & Orleans Counties. Please apply online at arcglow.org/careers. There are opportunities to grow and advance in a meaningful and rewarding career. AVAILABLE POSITIONS: Full-time, Operations Assistant. Evening and Weekend availability is required. OPERATIONS ASSISTANT RESPONSIBILITIES: Performs routine duties associated with the assigned worksite. Coaches persons in proper performance of job duties including training in specific job skills, dress and hygiene, work safety, work attitude and various soft skills. Ensures quality completion of all contracted tasks at the assigned work site. Transports persons to and from job site as needed in agency provided vehicle. Documents all program data accurately and timely. OPERATIONS ASSISTANT SKILLS: Provides excellent customer service and demonstrate strong professionalism. Ability to effectively coach persons to achieve success in the workplace. Possesses strong eye for detail. Operation of various equipment needed to complete job tasks. Possesses some computer skills. QUALIFICATIONS FOR AN OPERATIONS ASSISTANT: High School Diploma, or equivalent required. Valid NYS driver's license with a safe driving record ARC GLOW BENEFITS: Opportunity to grow and advance in a meaningful, rewarding career Paid Time Off Paid Sick time available for all employees Paid holidays (8 holidays) 401(k) with agency match up to 5% College Tuition Assistance Affordable medical insurance with agency funded Health Reimbursement Account Starting rate of pay is $15.25/hour

Job Description Office Assistant - Sales Department Sales Support / Administrative Coordinator / Internet Research Assistant Looking to get your foot in the door with a fast-growing company? This is a perfect opportunity for someone who loves organization, thrives in a support role, and enjoys researching online to uncover information that helps a team succeed. Our sales department is looking for a detail-oriented Office Assistant who will keep things running smoothly behind the scenes-so our sales reps can stay focused on the big picture. About Fenton Mobility Fenton Mobility is a leader in developing cutting-edge mobility solutions for the commercial vehicle industry. We specialize in creating innovative transportation and accessibility equipment for buses, vans, and public transit systems, serving individuals, organizations, and municipal transportation networks. All design, engineering, and production takes place in our modern 90,000 square-foot manufacturing facility. Why You Should Apply Be part of a team shaping the future of accessible transportation Variety in your day: scheduling, tracking, follow-ups, and internet research Learn the business side of commercial manufacturing-no experience needed Supportive, people-first culture in a close-knit office environment Competitive salary and full benefits package Responsibilities Manage schedules, documentation, and appointment setting for the sales team Track customer orders and delivery timelines with precision Conduct online research to support sales leads and market insights Coordinate follow-ups, organize files, and keep systems updated Pitch in on special projects to help the department run efficiently Background Comfortable with internet research and summarizing findings Skilled at keeping multiple tasks on track without missing details Naturally helpful and proactive in a team environment Great written and verbal communicator who thrives in a support role Apply Today! This position requires a background check.

UPMC Cole Memorial Medical Group is looking for a Casual/Per-Diem Office Assistant I to join our Outpatient Float Pool team. If you're seeking flexibility and variety in your workday, this is the perfect opportunity! Why You'll Love This Role + Flexible, as-scheduled shifts (8 hours/day) between 7:30 AM - 6:30 PM, Monday through Friday + No weekends, holidays, or nights + Competitive travel reimbursement + The chance to support multiple offices and make a real impact in local communities Offices You'll Support: Bradford | Coudersport | Eldred | Emporium | Galeton | Port Allegany | Shinglehouse | Smethport | Ulysses | Westfield What You'll Do As an Office Assistant I, you'll be the friendly face and helpful voice for our patients. Your responsibilities include: + Scheduling & Coordination: Make, reschedule, and confirm patient appointments; relay messages to staff and providers. + Patient Interaction: Greet and register patients promptly and politely; provide directions and instructions; manage check-in and check-out. + Administrative Support: Prepare charts, complete paperwork (encounter forms, referrals), and maintain accurate records. + Phone Management: Answer calls, screen inquiries, take messages, and provide information. + System & Billing Tasks: Use our financial management system for scheduling, verifying information, entering charges, and reconciling co-payments. + Office Upkeep: Keep the waiting area clean and welcoming, including beverage and reading areas. + Confidentiality: Follow all UPMC policies and maintain strict confidentiality of medical records and data. Why UPMC? At UPMC, we're committed to providing _Life Changing Medicine_ to the communities we serve. Join us and be part of a team that values professionalism, compassion, and excellence. Apply today and start making a difference! + High school diploma or GED required. + 1 year of work experience required, preferably in a medical office setting. + Knowledge of medical terminology preferred. + Word processing and computer experience preferred. Licensure, Certifications, and Clearances: + Act 31 Child Abuse Reporting with renewal + Act 33 with renewal + Act 34 with renewal + Act 73 FBI Clearance with renewal UPMC is an Equal Opportunity Employer/Disability/Veteran

Join The Team at UPMC Chautauqua - Full-Time Office Assistant I (Radiology, MRI Suite) Are you looking to take the next step in your career with a respected healthcare leader that values your contributions and invests in your future? UPMC Chautauqua is currently seeking a dedicated and detail-oriented Office Assistant I to join the Radiology team in the MRI suite. In this full-time role, you'll play a vital part in supporting patient care by scheduling appointments, assisting patients and families both in person and over the phone, and ensuring accurate demographic and insurance information is collected and entered. Your organizational skills and customer service focus will help maintain a smooth and welcoming experience for everyone who walks through our doors. This position offers a steady schedule: Monday-Thursday from 12:00 PM to 8:30 PM, Friday from 9:00 AM to 5:30 PM, with rotating weekends from 7:00 AM to 3:30 PM. Responsibilities: Verify necessary information and records in the medical record and computerized scheduling system. Schedule, coordinate, and reschedule patients' appointments and relay necessary messages to staff and providers. Greet and register patients in a polite, prompt, helpful manner, provide any necessary instructions or directions, and inform appropriate department and/or person of person's arrival performing appropriate check-in and check-out functions. Maintain clean, orderly waiting area including beverage area and reading materials. Prepare patient charts for upcoming appointments. Answer telephone, screen calls, take messages, and provide information. Maintain and update current information on physicians' schedules ensuring that patients are scheduled properly and appointments are confirmed. Complete necessary paperwork such as encounter forms and referrals and use computer system to generate information necessary for billing. Answer questions regarding patient appointments and testing. Comply with all UPMC Health System policies and procedures and maintain strict confidentiality related to medical records and other data. Utilize appropriate modules of the automated financial management system for scheduling, information verification, entering charges, co-payment collection/reconciliation, and other tasks. Qualifications:Required: High school diploma or GED. One (1) year of work experience, preferably in a medical office setting. Preferred: Knowledge of medical terminology. Word processing and computer experience. Licensure, Certifications, and Clearances: NYS Staff Exclusion List (NYSEL) NYS Statewide Central Register of Child Abuse (NYSCR)

Job Description Are you looking for a job that gives back to the community? Would you like the opportunity to work for a company that is compassionate and understanding to the difficult and unique situations people may experience when at a low point in their life? Would you like more than just a job, but a chance to make a difference in people's lives? Then Spectrum Health & Human Services has a place for you! Clinic Office Assistant- Part- time 27 Franklin Street, Springville, NY As a Clinic Office Assistant, you are one of the most important points in a personal journey to a better life, being the first person they will interact with at Spectrum Health. Your workday will offer you the chance to provide exceptional customer service to promote a sense of belonging and compassion to people experiencing a life crisis. Your ability to connect with people will be a step towards better mental health and their recovery journey! We think you'd be an amazing addition to our team if you have interest in or experience with: Customer Service Skills to engage people over the phone and in person Strong computer & multitasking skills to get people what they need quickly Insurance verification We'd love to hear from people with: High School Diploma, GED or equivalent Some experience in a related field Strong interpersonal skills Ability to multitask in a fast-paced environment Excellent attention to detail and organizational skills Dependability and flexibility, including availability to work some evenings until 7pm Knowledge and understanding of basic computer skills Reliable transportation Why join our team? At Spectrum Health & Human Services, we strive to create a work culture where our employees feel connected and valued. Being a part of the Spectrum Health team offers you great benefits, including: Industry leading healthcare benefits Flexible Spending and Health Savings Accounts 401K 11 paid holidays Flexible work schedules to promote work-life balance Exceptional time off - up to 30 days after just a few years of service Free Life Insurance Growth and promotional opportunities in the human services sector Access training to develop skills if you would like to pursue a career as a behavioral health professional About Us At Spectrum Health & Human Services, we offer a variety of human services to help empower individuals and families as they navigate behavioral, emotional, and substance-related challenges. Services include outpatient counseling, housing services, case management, and crisis response to help people in our community when they need it. We offer personalized care and meaningful opportunities for growth, healing, and improved quality of life. Ready to be part of something that really makes a difference in the lives of others? Apply today and help us bring hope and recovery to those who need it most. COMPENSATION: $17/hr - $19/hr

Financial Aid Administrative Assistant Position Status: Non-exempt (12 month full-time position) Work Hours: Monday through Friday, 7am-4pm, some evenings, holidays, and Saturday hours are required Reports To: Financial Aid Manager The Financial Aid Assistant will support and assist Financial Aid Advisors and Managers with a variety of tasks including awarding, disbursing, and returning Federal Title IV funding and other types of aid. This position is best suited for an individual who prefers a fast-paced environment, adapts to change, is highly organized, enjoys developing new skills and engaging with coworkers. The FA Assistant role will require a high level of customer service skills and ability to work well in a team environment. It requires high attention to detail to ensure compliance with state and federal financial aid regulations and laws. Primary Responsibilities: * Run ISIR and suspense reports daily. Review and prepare verification ISIR reports. Edit all reporting and disseminate through all Online FA verticals. * Review discontinuance forms from Student Services for accuracy prior to R2T4 reviews. Exit Counseling and notification letters for drops, grads and between term withdraws. * Review and complete request forms submitted by students that require disclosure of aid received. * Adhere to all Federal and State Financial Aid Guidelines. Report to Financial Aid Manager any activity or incident which may not follow all state and federal regulations and/or College guidelines. Maintains confidential information per FERPA Regulation. * Monitor & assist with FA mail shared inbox. * Completes any other duties as assigned. Qualifications: * Associates Degree required, and must not be in default of a federal student loan. * Familiar with Microsoft Office products. * Ability to multitask in a fast paced environment. * Ability to move through multiple internet browser tabs quickly and efficiently. * Ability to work some overtime. Background Check or Licensing Requirements: This position requires a background check. SALARY: $38,000 - $40,500 per year ($18.27 - 19.47 per hour) This position is eligible for overtime. Please note that the compensation information is a good faith estimate of the base pay for this position. Information about the total compensation package for this position will be provided during the interview process. All qualified applicants will receive consideration for employment without regard to age, race, ethnicity, national origin, color, religion, disability, marital status, veteran status, sex/gender (including pregnancy or pregnancy related conditions), sexual orientation, gender identity (including transgender status) or any other legally protected characteristics ("protected characteristics"). Bryant & Stratton College is an Equal Opportunity Employer.

Seeking Part Time Secretary to join our Jamestown Corps Our Part Time opportunities offer: Generous time off every year including 14 paid holidays and sick time Tax Deferred Annuity (403B) Eligibility for Short Term Disability Christmas Bonus SCOPE AND PURPOSE OF POSITION: The Secretary/Office Coordinator position exists to provide general office/secretarial support to the Corps Officers and other staff. The Secretary/Office Coordinator will provide support service for all programs and activities of the Jamestown Temple Corps, Finance Director and Bookkeeper, and the Anew Center Program needs that are processed at the Corps office. Responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Maintains confidentiality in all aspects of client, staff, office and Corps information. Serves as point person for office manager duties including equipment maintenance, purchasing supplies/inventory, monitoring petty cash, bank deposits, and running errands. Administrative duties to include managing calendars, bulletins, correspondence and follow up, filing, receiving, sending and distributing mail, and answering phone inquiries. Organizes office operations and procedures and ensures they are updated, and efficient. Responsible for securing and reporting income related items such as cartridges, offering, penny march, lords dollar and donations that come in through the mail. Schedules bell ringers and help with Christmas efforts as instructed by CO. Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice due to business needs. Qualifications SPECIAL SKILLS, CERTIFICATES, LICENSES, REGISTRATIONS: High School Diploma/GED with 1 year experience; Associate's Degree preferred. Must have valid NY or PA drivers license and if over 21 years of age will need to pass on-line Salvation Army 12 Passenger van driving course. Must have a working knowledge of all office equipment including the copier/fax/scanner, typewriter, computer, folding machine, and telephone system. Must possess good interpersonal skills, and overall management skills. Must be able to navigate computer using current Microsoft Windows environment. Must be proficient in Microsoft Word and be able to use Excel. Must be able to navigate the Internet. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

The Administrative Assistant provides administrative and operational support to the Administrative Manager/Coordinator to the Dean of the School of Art & Design and the Performing Arts Division. This position plays a vital role in supporting daily operations, event logistics, faculty and student services, and summer program coordination. The successful candidate will be detail-oriented, collaborative, and proactive in ensuring that administrative and programmatic functions are executed smoothly and efficiently. This position requires flexible hours due to some evening and weekend events. This position/title is covered by the CSEA, Local 749 union contract. The successful candidate will be a member of the CSEA, Local 749 bargaining unit. Rate: $16.72-$17.68; 35 hours per week, Union Grade 7 Essential Functions: This position has supervisory authority over work-study students. Assists with scheduling, calendar management, and internal communications for the Administrative Manager/Coordinator and Dean's Office Maintain organized filing systems (digital and physical), records, and databases Monitor and track supply inventories and execute procurement processes using Unimarket and completing credit card reconciliation Logistical support for Special Events and Programs Provide front-line support and reception for the School of Art & Design administrative offices Faculty & Staff Support: Support the onboarding and orientation process for new faculty, adjuncts, and staff, Randal Chair, Summer Resident Artists, Visiting Artists, including key requests, setup of offices, Cohen Apartments, and materials preparation Assists in communicating with faculty to provide documents on behalf of the Administrative Manager/Coordinator related to faculty promotion, tenure, sabbaticals, and committee assignments Help coordinate internal faculty communications and collection of information Summer Arts Programming: Assist with registration, communications, and logistics related to summer workshops & residencies Responsible for assisting with registration, communications, housing, transportation, supplies, and other logistical details in collaboration with university partners Event Support: Provide logistical and administrative support for arts-related events Help manage event space bookings, room setups, AV needs, signage, and materials preparation Coordinate travel and hospitality arrangements for guest speakers and visiting artists Serve as a point of contact for event vendors and internal partners as needed Must have a valid drivers license for transporting materials to and from events Collaborative & Operational Duties: Work closely with the Administrative Manager/Coordinator to the Dean and other staff across the School and Division to support shared projects and ensure smooth office operations Serve as backup support for the Administrative Manager/Coordinator during absences or peak times Maintain a welcoming, inclusive, and professional environment for all visitors and constituents Assist with supervising and mentoring student workers, interns, or work-study assistants as needed Other Duties & Responsibilities: Supports and assists in creating intersections for faculty, staff and students that will assist in transforming people's lives Supports and assists in creating an evolving culture of mentoring and rich engagement opportunities for faculty, staff, and students Assist/Support the Special Events Coordinator with summer activities such as summer school and workshops Maintains a commitment to diversity, equity and inclusion and a high degree of cultural competence and respect for a wide range of identities and experiences, therefore welcoming and supporting all faculty, staff and students and expanding access to the AU experience Maintains a safe working environment within and around their facilities and associated equipment and supplies including, but not limited to, obtaining Safety Data Sheet (SDS) information pertaining to any hazards associated with their work environment Participates in all required assigned training, including safety training and will comply with safety rules, regulations, and protocols Effective written and oral communication skills Contributes to the overall success of the University by performing other duties as assigned Qualifications-Education & Experience, Knowledge, Skills & Abilities: Associate's degree required; Bachelor's degree preferred 2+ years of administrative support experience, preferably in an academic or arts environment Experience supporting events, managing calendars, and handling confidential information Events planning skills Research skills Enthusiasm for working with a diverse faculty and student body Skill and enthusiasm for working in a fast-paced environment About Alfred University: Lighting the way for students since 1836. “We've always been a place for makers, especially those who make the future. Our commitment to independent thinking, creativity, academic rigor and community have made us a unique kind of leader since 1836.” Alfred University (AU) was founded on principles of social justice in 1836 by liberal, independent thinkers who placed high value on education for all citizens. The University has retained and built upon the strong values of its founders, developing as an institution of national and international renown that is responsive to the needs of contemporary society while remaining consistent with the spirit of its origins. Alfred University is the second oldest coeducational college in the United States as well as one of the earliest nineteenth century colleges to have enrolled African American and Native American students. It has a long-standing history of educating socially conscious students who make a difference in their professions and their communities. Over the course of the twentieth century, Alfred University evolved into a complex institution offering a full range of programs in the liberal arts and sciences, art and design, engineering, business, education, counseling, and school psychology to its nearly 2,000 undergraduate and graduate students that live, learn, and play on a 232-acre campus located in an idyllic, creative valley in Western New York. To learn more, visit alfred.edu. Alfred University actively subscribes to a policy of equal employment opportunity, and will not discriminate against any employee, student or applicant because of race, age, sex, color, sexual orientation, gender identification or expression, physical or mental disability, religion, ancestry or national origin, marital status, genetic information, military or veteran status, domestic violence victim status, criminal conviction status, political affiliation or any other characteristic protected by applicable law.

Sales Support / Administrative Coordinator / Internet Research Assistant Looking to get your foot in the door with a fast-growing company? This is a perfect opportunity for someone who loves organization, thrives in a support role, and enjoys researching online to uncover information that helps a team succeed. Our sales department is looking for a detail-oriented Office Assistant who will keep things running smoothly behind the scenes-so our sales reps can stay focused on the big picture. About Fenton Mobility Fenton Mobility is a leader in developing cutting-edge mobility solutions for the commercial vehicle industry. We specialize in creating innovative transportation and accessibility equipment for buses, vans, and public transit systems, serving individuals, organizations, and municipal transportation networks. All design, engineering, and production takes place in our modern 90,000 square-foot manufacturing facility. Why You Should Apply Be part of a team shaping the future of accessible transportation Variety in your day: scheduling, tracking, follow-ups, and internet research Learn the business side of commercial manufacturing-no experience needed Supportive, people-first culture in a close-knit office environment Competitive salary and full benefits package Responsibilities Manage schedules, documentation, and appointment setting for the sales team Track customer orders and delivery timelines with precision Conduct online research to support sales leads and market insights Coordinate follow-ups, organize files, and keep systems updated Pitch in on special projects to help the department run efficiently Background Comfortable with internet research and summarizing findings Skilled at keeping multiple tasks on track without missing details Naturally helpful and proactive in a team environment Great written and verbal communicator who thrives in a support role Apply Today! This position requires a background check.