Administrative assistant jobs in Oswego, NY - 250 jobs

Overview Assisting the location in daily needs. Responsibilities Process payroll weekly, daily settlement, support location management needs, respond to customer response issues, process payments and orders for the facility, mobile device management, answering location phones, managing location conference room calendar and DOT compliance safety requirements. Compensation and Benefits: The expected compensation range for this position is between $38,700 - $61,850. Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process. Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement. In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan. Qualifications Able to be in person at the location daily EEO Statement Our Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable laws, including but not limited to, San Francisco Police Code Sections 4901-4919, commonly referred to as the San Francisco Fair Chance Ordinance; and Chapter XVII, Article 9 of the Los Angeles Municipal Code, commonly referred to as the Fair Chance Initiative for Hiring Ordinance. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status. PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity / Age If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy. Please view our Pay Transparency Statement Able to be in person at the location daily Process payroll weekly, daily settlement, support location management needs, respond to customer response issues, process payments and orders for the facility, mobile device management, answering location phones, managing location conference room calendar and DOT compliance safety requirements. Compensation and Benefits: The expected compensation range for this position is between $38,700 - $61,850. Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process. Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement. In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.

(Hiring) Executive Administrative Assistant We are seeking an Executive Administrative Assistant to join our team! You will provide high-level administrative support for an Executive at our company. Responsibilities: Handle administrative needs of Executive Arrange conference calls and meetings Plan work-related travel details Receive visitors Train and supervise lower-level clerical staff Maintain and order supplies Qualifications: Previous experience as an executive secretary, administrative assistant, or in other related fields Strong organizational skills Ability to prioritize and multitask Strong attention to detail Email Resumes To: Admin@viperstaffing.com

Job DescriptionBenefits: 401(k) 401(k) matching Bonus based on performance Competitive salary Dental insurance Employee discounts Health insurance Opportunity for advancement Training & development Vision insurance Benefits/Perks Careers Advancement Opportunities Flexible Scheduling Competitive Compensation Job Summary We are looking for an Automotive Parts Assistant to join the team at our busy auto parts center. If you are a mechanically-inclined automotive professional with strong customer satisfaction and communication skills, we want to hear from you. As the Automotive Parts Assistant, you will be responsible for duties ranging from helping customers, service technicians to tracking inventory. You will use your skills to secure the best prices on inventory and ensure a consistent balance between supply and demand. To succeed in this role, you must be highly organized and have in-depth knowledge of automotive parts. Responsibilities Maintain consistent inventory levels of parts to ensure auto repairs and sales can move forward without delay. Record and track auto parts sales and repair work Maintain auto parts warranty information Hire and manage auto parts department employees Provide assistance, when necessary, with promotions or marketing efforts to increase sales Ensure all parts ordered meet the quality standards of the company Secure best available pricing on automotive parts using strong negotiation and communication skills Qualifications High school diploma or GED equivalent required At least one year of experience in auto repair or auto parts sales is required Experience is preferred Strong customer service, administrative, and organizational skills Deep knowledge of automotive parts and industry

ABOUT OUR DISTRICT: The Syracuse City School District is undergoing a new phase of innovation and transformation with the goal of ensuring that all students graduate high school with the skills needed to be ready for college and career. For Syracuse, all means all. The School Board and Syracuse community have charged the Superintendent with improving student achievement, and she is seeking a dedicated and diverse team of educators to partner with her in moving the district toward its goals. The Syracuse City School District represents 35 schools and programs, including 6 high schools, 6 middle schools, 6 K-8 schools, 13 elementary schools, and 4 alternative education programs, serving approximately 19,000 students Pre-K-12. Of these students, 82.3% qualify for free or reduced-price lunch, 20.1% are served by the Office of Special Education, and 83% are students of color. JOB DESCRIPTION: The district is committed to ensuring that there is an effective school leadership at the helm of every school and a high quality teacher in every classroom. Administrative Interns provide transformational leadership to planning and managing one of the district's schools. This includes: assisting in implementing a school instructional model which focuses on high student achievement; building a positive school climate that supports the whole student; leveraging research and data to drive instructional practice; and building a high-performing staff to achieve the school's vision and goals. The Administrative Intern will collaborate with parents, community members, the SCSD central office, consultants, as well as other internal/external resources and stakeholders to implement new educational programs, school culture, systems reform, tools and other resources to accelerate student achievement. REPORTS TO: Principal DUTIES & RESPONSIBILITIES: The Administrative Intern will be expected to fulfill the following responsibilities: Results Orientation Promote a widely shared institutional belief that every child deserves and can have expert instruction and that all team members must be advocates for students Set high performance goals for self and others despite instability and obstacles to success Establish and enforce high standards for excellence with students, teachers, and staff Relentlessly focus school activities on student achievement Promote a widely shared institutional belief that every child deserves and can have expert instruction and that it is their responsibility to help ensure this practice Assist in creating a sense of urgency and in taking immediate action to ensure early successes Action Orientation Effectively plan and take action to achieve goals and objectives under the direction of the principal Consistently identify potential issues and obstacles and proactively take action to create and implement solutions Formulate and execute on action plans despite ambiguity, obstacles or resistance Impact and Influence Identify and engage teachers to drive consensus, build trust and facilitate change Establish a culture of learning and achievement Act consistently to influence others' thinking and behavior to achieve results Assist in anticipating and responding to stakeholder concerns and identify and engage key influencers and community resources necessary for success Lead High Performing Teams and Develop and Execute Rigorous, Standards-Aligned Instruction Know and execute teaching and learning best practices, including involving different modalities and engaging a variety of students Coach teachers on recognizing cause and effect between instructional activities and results Effectively organize adult teams to mirror vision and produce maximum results Understand strengths and areas of growth for both team and individuals Effectively engage team in shared decision-making when appropriate Encourage learning and consistently provide instruction, expectations, feedback and other developmental activities to encourage leadership and build capacity Consistently inspire excellence and promote high morale and a positive school culture Strategic Planning and Problem Solving Quickly recognize patterns and trends related to school performance Analyze complex information to help formulate strategic vision and implement action plans Use qualitative and quantitative data to help in assessing performance and to help drive goals and decision-making Quickly recognize patterns and trends related to student academic performance and be able to develop this skill in teachers The Administrative Intern will be expected to perform additional related duties as required. QUALIFICATIONS: Possession of a Master's Degree Minimum 3 years of teaching experience Adaptable to the complexities of the urban school environment Strong belief that all students can learn at high levels and focus on building this culture school-wide Proven experience in teaching in urban schools to accelerate student academic and learning performance Demonstrated success establishing a safe and positive school and/or classroom culture that is conducive to student needs and student learning Familiar with classroom and/or school level best practices to build and sustain change Knowledge of current trends and best practices in education policy and research, including comprehensive assessment systems and data-driven instruction Experience participating in successful design and delivery of educator professional development Demonstrated success in school leadership activities (student activities, department head, etc.) •Prior demonstration of exemplary attendance is expected of any candidate for hire Training and or experience with Culturally Relevant Education (preferred) Preference will be given to those internal candidates who have participated in the Syracuse Aspiring Leadership Academy (SALA). The successful candidate will be required to pass a fingerprint-based background check, at the cost of $102.50 to the candidate. City Residents are encouraged to apply! CERTIFICATION REQUIREMENTS: New York State Administrative Internship Certificate, School Building Leader (SBL) Certificate, or School District Administrator Certificate required. SALARY/SALARY RANGE: Administrative Inters will be compensated $95,000 per year and receive benefits pursuant to the Unit 2 contractual agreement.

CME Associates, Inc. (CME) is an engineering technology firm providing comprehensive Construction Materials Evaluation and Technical Support Services. Our experts specialize in geotechnical engineering, construction materials evaluation, special inspections, geological sciences, subsurface exploration, and investigative engineering. Summary This position provides essential administrative support by assisting with creation of proposals, organizing and maintaining project documentation, and assisting with client communications. This position is in-office, Monday-Friday, 8:30 AM - 5:00 PM. Responsibilities Assist in Proposal Creation: Support the development and formatting of marketing proposals and presentations and ensure accuracy and consistency in branding and messaging across all materials. Document Management: Receive, organize, and maintain project-related documents in designated systems, and track and update documentation to ensure timely access and compliance with company standards. Data Entry & System Logging: Accurately log project information into internal systems and databases, and maintain up-to-date records for project milestones, deadlines, and deliverables. Client Relations Support: Serve as a point of contact for client inquiries and provide timely responses. Administrative Support: Coordinate internal communications between marketing and other departments. Qualifications Must possess a High School Diploma; Associate degree is preferred. Minimum of 2 years' experience performing administrative responsibilities. Experience with Microsoft Office programs, including Excel, Outlook, Word; this position requires strong experience with Excel. Possess good interpersonal and communication skills. Attention to detail and problem-solving skills. Compensation: $20 - 23 per hour Benefits CME offers competitive wages and benefits such as: Health, Dental, Vision, 401K, Health Savings Account, Supplemental Insurance Products, and Paid Time Off (including Holiday, Vacation, Sick and Personal) for full time employees. This is an Equal Employment Opportunity. All qualified applicants will be afforded equal employment opportunity without regard to race, color, sex, age, marital status, sexual orientation, gender identity, religion, national origin, disability, status as a protected veteran, or any other characteristic protected by federal, state, and local laws. CME Associates, Inc. is an Affirmative Action Employer. A New York State Certified Woman Owned Business Enterprise (WBE).

This position provides administrative support to Kyle F Mumpton, CFP . This role is critical to our member experience and requires a friendly, upbeat demeanor. The incumbent supports the daily operations of the practice, including, but not limited to: answering the phones, meeting/greeting members, handling/distributing postal mail and practice email, ordering supplies, utilizing Thrivent Financial computer systems and programs in support of client relations, and other administrative tasks as assigned. The Administrative Assistant reports to and is employed by Kyle F Mumpton, CFP . Immediate growth track to get NY Life and Health Insurance Licensed (Life, Health, Annuity) within the first 6 months. This is a fully in-office position out of Liverpool, NY. Hours: 8a - 4pm, Monday - Friday Compensation: $20-25/hr. depending upon experience Benefits: Simple IRA with 3% match and 15 days PTO. Health benefits are not offered. Job Description Position Roles/Responsibilities/Accountabilities Handles incoming telephone calls and responds to requests for information Performs routine administrative duties such as maintaining office supplies and processing mail Prepares or coordinates the preparation of routine correspondence, reports, and special projects typically of a routine nature Supports projects, administration of various programs, and processing functions as needed Drive client/member facing activity in the practice by scheduling meetings with client/members on behalf of the practice's Financial Advisors Update the contact management system with client/member contact and preference information Assist Financial Advisors in the preparation and follow up for the client/member meetings Provides back-up support on tasks that do not require any type of licensing or registration for other staff members, as needed Participates in the business planning process Completes other miscellaneous tasks as assigned Position Qualifications Previous administrative/secretarial experience desired Insurance licensed; preferred or must be willing to attain. Strong technical computer aptitude and knowledge of business tools (e.g., Microsoft Word, Excel, PowerPoint) or ability to learn Ability to handle multiple tasks and maintain a high quality of work while experiencing frequent interruptions Ability to maintain integrity of sensitive/confidential information Basic understanding of our products and services, and Thrivent Financial Competencies Planning/Organizing Customer Focus Communication Interpersonal Skills Teamwork and Collaboration Adaptability/Flexibility Technology Forward External/Internal Dependencies Must be able to work with all roles of the team Must be able to represent the organization in work with external clients Must be able to cultivate and maintain relationships with outside organizations As part of Kyle F. Mumptons' recruiting/hiring/contracting process, a verification of a candidate's background will be made to complete the hiring/contracting process. In addition, fingerprints will be taken for submission to the Federal Bureau of Investigation for review against nationwide fingerprint records. All persons with access to Wealthscape are deemed Access Persons and are subject to Compliance with the firm's Code of Ethics which requires all outside brokerage accounts to be maintained at one of the firms designated by TIMI.

The OCC Counseling & Community Care Hub is seeking applicants for part-time Federal Work Study Hub/Office Assistants. This confidential position is open to students with enough Work Study funds to last through the Spring 2026 semester. DUTIES INCLUDE: * Assist students utilizing the Food Pantry, adhering to strict guidelines of the Food Bank of CNY. * General cleaning/upkeep of the Food Pantry. Disinfect commonly touched surfaces within office. * Stock shelves, rotate goods, and ensure food is easily visible and accessible to clients at all times. * Assist in connecting students with appropriate resources to address student's needs. * Put up/take down flyers on bulletin boards on all floors of each academic building on campus. * "Table" at various locations throughout campus to promote awareness of the services of the Community Care Hub. * Handle students in crisis and/or with sensitive situations with confidentiality, empathy and professionalism. * Other duties as assigned by Work Study Supervisor. Requirements: * Must have a valid FAFSA on file * Must have a financial need, as demonstrated by the FAFSA * Must be matriculated into a program * Attending at least half-time (6 credit hours) * Maintain satisfactory progress (SAP) towards the completion of their program * Appropriate dress, grooming and hygiene required. * Successful candidate will have: * A friendly, positive, professional demeanor; * Excellent communication skills; * Excellent attendance record. * Must be efficient, responsible and have reliable transportation. * This is a highly confidential position, and the successful candidate must be empathetic and value the privacy of others. * Additional Information: * Pay Rate: Starting rate of $15.50 for new Federal Work Studies. Starting rate of $16.75 for returning Federal Work Studies To see if you qualify for Federal Work Study (FWS) Position: * Visits OCC's Work-Study Page * Review the Work- Study Checklist & complete and submit the Work Study Interest Form * Or visit the Financial Aid Service Center (FASC) located in Gordon Student Center open Monday through Friday 8:30am to 4:00pm Federal Work Study may work up to 20 hours per week while classes are in session. * Additional hours may be worked during college breaks. Application Instructions: To be considered, please submit a resume and provide the days and times you are available to work. * If you need assistance creating a resume, please contact the Career Services Center at: ************ * For additional questions, please email: **************

This position is responsible for implementation of federally mandated disability accommodations. They will implement exam services as part of these accommodations for students with disabilities and faculty. Responsibilities Administering, proctoring, reading and scribing exams for students that require testing accommodations. Position also works closely with faculty to ensure exams are being administered and returned per Professor specifications. Greeting visitors, checking in students for exam appointments, answering phones, and other general office duties.

Job Description Accounting & Administrative Assistant American Dairy Association North East Location: North Syracuse, NY | Full-Time About Us American Dairy Association North East is a team of professionals dedicated to building trust in - and driving sales of - dairy foods. We work to inspire consumer passion for dairy through education, outreach, and strategic communication. Position Overview We are seeking a highly organized Accounting & Administrative Assistant to support our CFO, CEO, Accounting Director, and internal teams. This role serves as the first point of contact for callers and visitors while also assisting with accounts payable, deposits, mail processing, and general office operations. Key Responsibilities Answer, screen, and direct incoming calls professionally. Assist with Accounts Payable processing, weekly check runs, and spreadsheet updates. Prepare and process bank deposits and related reports. Provide administrative support including typing, editing, proofing, and preparing documents. Maintain office supplies, printed materials, and relationships with print vendors. Manage incoming/outgoing mail, UPS, and overnight shipments. Support the Corporate Content Management Platform and file organization. Requirements Qualifications A.A.S. degree with a business concentration. 1-2 years administrative/secretarial experience preferred. 1-2 years accounts payable experience. Proficiency in Microsoft Word, Excel, Access, and PowerPoint. Strong attention to detail, organization, and communication skills. Valid driver's license; occasional travel required. Join Our Team If you're motivated, detail-oriented, and excited to support a mission-driven organization, we'd love to hear from you. Apply today and help us inspire passion for dairy across the region! Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Paid Time Off (Vacation, Sick & Public Holidays)

The Secretary II provides clerical support in an outpatient care setting, managing patient registration, check-in and check-out. Responsibilities include greeting patients; verifying demographics; generating encounters; notifying staff of arrivals; scheduling appointments; placing test orders; and coordinating referrals, authorizations, and required documentation. The role involves obtaining records and reports, managing electronic billing and charge entry, supporting coding needs, initiating insurance requirements (e.g., ABNs or waivers), and tracking missing diagnoses or charges. Uses Epic and standard office software and equipment, assists with mail distribution, and performs other duties as assigned. Minimum Qualifications: Two years secretarial/clerical experience required. Working knowledge of Microsoft Office software (Word, Excel, etc), and ability to multi-task and strong customer service skills. Previous experience in an ambulatory care setting and experience with Epic preferred. Preferred Qualifications: Previous experience with the ENT specialty and ambulatory care services and experience with Medical Data Base systems (Epic and CAIS) for patient registration and scheduling preferred. Work Days: Monday-Friday days Message to Applicants: Recruitment Office: Human Resources

Job Description The Administrative Assistant performs diverse administrative responsibilities for various levels of staff within the company. This position coordinates various projects and prepares reports and information which may be of a highly confidential and critical nature, supporting the goals of local management, and of CorVel. This is an On-Site role. ESSENTIAL FUNCTIONS & RESPONSIBILITIES: Answers telephones. Handles inquiries appropriately May open, read, prioritize, route and distribute incoming mail or other materials May coordinate and maintain scheduling and event calendars, including travel dates and arrangements, appointments with customers, meetings and conference calls Organizes and maintains document storage May create and prepare presentations, memos, reports, correspondence and miscellaneous projects May schedule travel, meetings and other events, along with monitoring calendars and room reservations May assist in basic accounting functions Requires regular and consistent attendance, being reliable, responsible, and dependable and fulfilling obligations Complies with all safety rules and regulations during working hours in conjunction with the Injury and Illness Prevention Program (“IIPP”) Additional projects and duties as assigned KNOWLEDGE & SKILLS: Excellent written and verbal communication skills Ability to work on several concurrent tasks and prioritize workload with minimal direction Ability to identify, analyze and solve problems Intermediate ability to utilize Microsoft applications Strong interpersonal, time management and organizational skills Ability to work both independently and within a team environment EDUCATION & EXPERIENCE: High school diploma or equivalent, college degree preferred 1 - 2 years' experience in administrative support roles PAY RANGE: CorVel uses a market-based approach to pay and our salary ranges may vary depending on your location. Pay rates are established taking into account the following factors: federal, state, and local minimum wage requirements, the geographic location differential, job-related skills, experience, qualifications, internal employee equity, and market conditions. Our ranges may be modified at any time. For leveled roles (I, II, III, Senior, Lead, etc.) new hires may be slotted into a different level, either up or down, based on assessment during interview process taking into consideration experience, qualifications, and overall fit for the role. The level may impact the salary range and these adjustments would be clarified during the offer process. Pay Range: $13.08 - $19.90 per hour A list of our benefit offerings can be found on our CorVel website: CorVel Careers | Opportunities in Risk Management In general, our opportunities will be posted for up to 1 year from date of posting, or until we have selected candidate(s) to fulfill the opening, whichever comes first. ABOUT CORVEL: CorVel, a certified Great Place to Work Company, is a national provider of industry-leading risk management solutions for the workers' compensation, auto, health and disability management industries. CorVel was founded in 1987 and has been publicly traded on the NASDAQ stock exchange since 1991. Our continual investment in human capital and technology enable us to deliver the most innovative and integrated solutions to our clients. We are a stable and growing company with a strong, supportive culture and plenty of career advancement opportunities. Over people working across the United States embrace our core values of Accountability, Commitment, Excellence, Integrity and Teamwork (ACE-IT!). A comprehensive benefits package is available for full-time regular employees and includes Medical (HDHP) w/Pharmacy, Dental, Vision, Long Term Disability, Health Savings Account, Flexible Spending Account Options, Life Insurance, Accident Insurance, Critical Illness Insurance, Pre-paid Legal Insurance, Parking and Transit FSA accounts, 401K, ROTH 401K, and paid time off. CorVel is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable. #LI-Onsite

WWTI ABC50 and the North Country CW is looking for a talented Executive Administrative Assistant with a fresh new perspective to add to our dynamic team. Do you thrive in an environment where creative freedom is encouraged, and collaboration is the norm? As an Executive Administrative Assistant, you would provide a full range of administrative and clerical support to the Vice President/General Manager and other station personnel. Essential Duties & Responsibilities: Provides administrative and clerical support to the Vice President/General Manager and other station leadership personnel. Works with both national and local sales teams to maximize revenue opportunities from an order entry, traffic and accounting perspective. This position also includes front desk reception, station programming, and acts as a point person between multiple off-site corporate hubs, including business, legal, human resources and traffic and master control operations. Provides word processing services. Manages calendars and appointments. Maintains files and records. Composes correspondence and prepares documents for transmission and/or distribution. Performs photocopying and other document production services. Performs other clerical functions as needed. Performs other duties as assigned. Requirements & Skills: Excellent communication skills, both oral and written. Strong analytical, organizational, and decision-making skills. Strong computer skills, including proficiency with the Microsoft Office Suite Exceptional attention to detail. Able to work independently in a deadline driven environment. Minimum one year's experience in clerical support or administrative assistance, preferably in the broadcast industry. Proficiency with computers, telephones, copiers, scanners, fax machines and other office equipment. College degree preferred. Fluency in English. Physical Demands & Work Environment: The Sales Assistant must be able to sit, conduct telephone conversations, use electronic mail, write letters and memos, conduct face-to-face discussions with individuals or groups, make decisions without supervision, make decisions that impact the results of co-workers, and work indoors in environmentally controlled conditions. EEO Statement Equal Opportunity Employer Minorities/Women/Veterans/Disabled Compensation Range: $16.00-17.00 per hour Company Overview Nexstar Media Group, Inc. owns America's largest local television broadcasting group comprised of top network affiliates, with more than 200 owned or partner stations in 116 U.S. markets reaching 220 million people. Nexstar's national television properties include The CW, America's fifth major broadcast network, NewsNation, our national news network providing “News for All Americans,” popular entertainment multicast networks Antenna TV and Rewind TV, and a 31.3% ownership stake in TV Food Network. The Company's portfolio of digital assets, including its local TV station websites, The Hill and NewsNationNow.com, are collectively a Top 10 U.S. digital news and information property. For more information, please visit nexstar.tv.

The Rescue Mission is seeking an Administrative Intern (unpaid). Preferred applicants are individuals who are friendly, professional, organized and are looking to gain experience with administrative and HR duties. Applicant must be a current college student. The Rescue Mission Alliance strives to share hope, end hunger and homelessness, change lives and strengthen communities one person at a time. We operate in the communities of Syracuse, Auburn, Binghamton and Ithaca with programs tailored to each community. Among the services we offer are emergency shelter, meals, supportive permanent housing, employment resources, and spiritual care. In all of our locations, case managers help guests develop individual plans and connect with the support they need to leave homelessness and hunger behind. As an Administrative Intern, you will provide administrative support to the Reception Office and Human Resources Team. Education Requirements High School diploma or GED required Current college student pursing Business Degree, Human Resources or related field Knowledge, Skills, & Abilities Needed to Perform Effectively in this Position Ability to maintain confidentiality of all aspects of responsibilities Team Player Proficient computer skills (Microsoft office & Outlook) Excellent oral and written communication skills Excellent organizational skills and attention to detail Passion for the mission and vision of the organization Additional Requirements Student member of SHRM a plus.

What You Will Do All Lowe's associates deliver quality customer service while maintaining a store that is clean, safe, and stocked with the products our customers need. As a Scheduling and Staffing Administrator, this means: • Being friendly, professional, and supporting internal customers (store leadership, HR, and Lowe's associates) and external customers. • Monitoring driver and associate scheduling to ensure merchandise can be delivered on time and stocked efficiently. • Engaging in safe work practices and encouraging others to do the same. The Scheduling and Staffing Administrator supports store leadership through administrative duties related to staffing, scheduling, talent acquisition training, compliance, and payroll. This role maintains associate paperwork, organizes the break and training rooms, and updates time and attendance records, according to Lowe's policies and procedures. This role also assists the Store Manager and Assistant Store Manager in reviewing, scheduling and processing prospective candidates through the talent acquisition process. In addition, the Scheduling and Staffing Administrator supports a strong safety culture by handling all administrative tasks related to Worker's Compensation, General Liability, and Auto Claims. To be successful, the individual in this role must be organized and able to balance many administrative tasks throughout the day. The Scheduling and Staffing Administrator works closely with the Store Manager, Assistant Store Managers and Human Resources to support administrative duties and allow these roles to focus on strategic and people leadership activities. Travel Requirements: This role does not require regular travel; however, this role may need to travel on occasion to meetings, trainings, or to support neighboring stores. What We're Looking For • Hourly Full Time or Part Time: Generally scheduled 39 to 40 or up to 25 hours per week, respectively; more hours may be required based on the needs of the store. • Requires morning, afternoon and evening availability any day of the week. • Requests to be scheduled off for a specific day require advanced notification and approval by supervisor. • Minimally must be able to lift 10 pounds without assistance; may lift over 10 pounds with or without assistance. What You Need To Succeed Minimum Qualifications • High school diploma or equivalent. • 1 year of experience in a retail environment. • 2 years of administrative experience such as processing data, scheduling, monitoring and tracking information, and using office software. • 1 year of experience administering confidential staff information such as personnel files and employment compliance data. • 1 year of experience in a cross-functional team environment with exempt and non-exempt staff. Preferred Qualifications • Bachelor's Degree in Business or a related field. • 2 years of experience in a retail environment or equivalent and relevant work experience. • 2 years of experience in a cross-functional team environment with exempt and non-exempt staff. • 1 year of experience supporting the staffing process (e.g., posting requisitions, screening candidate qualifications, scheduling interviews). Pay Range: $18.50 - $19.25 per hour Starting rate of pay may vary based on factors including, but not limited to, position offered, location, education, training, and/or experience. For information regarding our benefit programs and eligibility, please visit our benefits page. . Lowe's is an equal opportunity employer and administers all personnel practices without regard to race, color, religious creed, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law.

Job Description Mr. Rooter Plumbing is seeking a detail-oriented and organized individual to join our team as a Plumbing Administrative Assistant. The ideal candidate will provide administrative support to our plumbing team, assist with scheduling, invoicing, and customer service tasks, and contribute to the overall efficiency of our office operations. Responsibilities: - Assist with scheduling appointments for plumbing services and dispatching technicians to customer locations. - Answer phone calls and emails, providing excellent customer service and addressing inquiries or concerns in a professional manner. - Prepare and send invoices, process payments, and follow up on outstanding invoices to ensure timely payment. (Accounts Receivable) - Maintain accurate records of customer information, service requests, and billing details in our database. - Coordinate with technicians, customers, and vendors to ensure smooth communication and timely completion of plumbing services. - Assist with general office tasks, such as filing, data entry, and document management, to support the administrative needs of the plumbing team. - Collaborate with team members to streamline workflow and improve office efficiency. Qualifications: - High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration or related field preferred. - Previous experience in an administrative assistant role, preferably in a plumbing or construction industry. - Strong communication skills and ability to interact professionally with customers, technicians, and team members. - Proficiency in Apple products and familiar with a Mac desktop or laptop. - Experience with scheduling software or customer management systems. - Detail-oriented, organized, and able to prioritize tasks effectively in a fast-paced environment. - Ability to work independently and as part of a team, demonstrating flexibility and adaptability to changing priorities. - Experience in Quickbooks Online, at least 1 year experience. - Can type at least 40 WP Pay will be $20.00 - $22.00 an hour. This could be part time or full time. Before you click apply, please make sure you take our typing test at : ********************************************** If you meet the qualifications and are interested in the Plumbing Administrative Assistant position at Mr. Rooter Plumbing, please submit your resume and cover letter highlighting your relevant experience. We are looking for a dedicated individual to support our plumbing team and contribute to the success of our office operations.

Description We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Syracuse, New York. In this role, you will support daily office operations by performing a variety of administrative tasks with precision and efficiency. The ideal candidate brings excellent organizational skills, a proactive attitude, and a commitment to maintaining high standards of customer service. Responsibilities: - Respond to inbound calls professionally, addressing inquiries and directing them appropriately. - Provide exceptional customer service to clients and resolve concerns in a timely manner. - Accurately input and maintain data in company systems. - Manage email correspondence, including drafting, responding, and organizing communications. - Handle both inbound and outbound calls to support business needs. - Utilize Microsoft Excel, Outlook, and Word to create documents, track information, and communicate effectively. - Schedule appointments and coordinate meeting logistics. - Maintain organized filing systems for both physical and digital documents. - Support general office operations by completing various administrative tasks as needed. Requirements - Minimum of 1 year of experience in an administrative or similar role. - Proficiency in answering inbound and outbound calls with professionalism. - Strong customer service skills and the ability to handle client interactions effectively. - Demonstrated ability to perform accurate data entry and maintain organized records. - Familiarity with Microsoft Office applications, including Excel, Outlook, and Word. - Skilled in email correspondence and scheduling appointments. - Excellent organizational abilities, particularly for filing and document management. - Ability to work in a fast-paced environment and multitask efficiently. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

The Administrative Assistant will assist with the necessary legal documents needed to process transactions of all vehicle sales. This includes verifying costs, New York State Department of Motor Vehicles documents, various financial institution contracts, warranty and protection contracts, the sale of back-end products and deal add on products. Essential Job Duties and Responsibilities: (Additional duties as assigned) The Administrative Assistant is responsible for reviewing all documentation to determine if there are discrepancies and contacting customers about their accounts, ensuring all information is up to date. This position is also responsible for the following: Preparing tax and title documents. Submitting all legal transfer documents to the DMV. Preparing stock cards for new and used vehicles. Receiving and processing paperwork from the financial department. Posting vehicle sales and purchases according to accounting and VMS. Inputting inventory control information. Preparing trade-in vehicle files. Posting aftermarket information to the online spreadsheet. Ensuring that name and address files are updated on an ongoing basis. Performing clerical duties such as typing, filing, and sorting mail as needed. Maintaining CSI in top 10% of group. Supporting and endorsing dealership policies and procedures as set forth by Dealership Management and Manufacturers' standards. Cross-trains others for this position as directed by management Supervisory Responsibilities: The Administrative Assistant has no direct supervisory responsibility. Required Experience and Education: High School Diploma or General Educational Diploma (GED) Experience as a title clerk or general accounting experience desired. Adherence to laws and confidentiality guidelines. Required Skills and Attributes: Must be able to manage multiple priorities effectively as well as multitask. Must have strong organizational skills and be highly detail oriented. Must have excellent verbal, written, and electronic communication skills. Must have the ability to interact well with customers and coworkers, be a team player, and maintain a professional demeanor. Must exhibit analytical skills with the independent ability to research and initiative to conduct same. Equipment, Machines and Software Used: Computer software: Microsoft Office to include Word, Outlook, Excel, and QuickBooks. Physical and Mental Requirements: Ability to sit, stand, walk, talk, hear, use hands to point, grasp, handle or feel, push, pull, reach, crouch, bend, kneel, climb, and perform repetitive motions of the hands and/or wrists. Mental and visual attention required to perform work dealing primarily with preparing and analyzing data and figures, using a computer terminal, and reading. Physical Exertion: Exerts up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently to lift, carry, push, pull, or otherwise move objects. Light exertion can involve sitting, walking and/or standing most of the time. Environmental Conditions: Work is performed in an office setting. Occasional weekend and evening hours are required. Hazards and Safety Precautions: Hazards: Slips, trips and falls, ergonomic injuries, and occasional lifting. Safety Precautions: Breaks are encouraged to allow for stretching and training is provided covering slips, trips, and falls, safe lifting and stretching techniques. Disclaimer: All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. This job description in no way states or implies that these are the only duties to be performed by the employee(s) occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. The dealership reserves the right to add to or revise an employee's job duties at any time at its sole discretion. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

Pivot, a not-for-profit agency dedicated to improving the health of youth and families across the lifespan in our community through prevention, education, counseling, and advocacy is seeking a full-time Administrative Assistant to provide administrative and clerical support in our Watertown, New York office. The ideal candidate will be detail-oriented with exemplary interpersonal skills and be able to perform the duties assigned efficiently and accurately. The individual must be dedicated to maintaining the highest level of confidentiality and must work well alone or as a part of a team. This position requires some evening hours. Pivot offers: Competitive salary Medical, Dental, and Vision Plans Retirement Plan Life Insurance Generous paid time off policy Paid sick leave Vast training opportunities Skills: Proficiency in the use of the Microsoft 365 Ability to learn new software programs Excellent organizational skills Excellent written and verbal communication skills Knowledge of the principles and practices of basic office management and bookkeeping Good problem-solving skills Experience in the use and maintenance of office equipment Qualifications: Minimum of Associate's degree in Office Technology or equivalent. Bachelor's degree preferred. JOB DESCRIPTION Division/Department Administration Job Title Administrative Assistant Reports To Director of Administrative Services Type ☒ Full-time ☐ Part-time ☐ Intern ☐ Volunteer Compensation ☐ Exempt ☒ Non-exempt Hours: 35/week Salary: $18.50 - $20.55 per hour Education/Credential Requirements Minimum of Associate's degree in Office Technology or related discipline or equal experience. Work Experience Requirements Excellent computer skills including computer and network systems hardware and software troubleshooting. Proficiency in Microsoft 365. Experience with QuickBooks. Knowledge of principles and practices of basic office management and organization. Knowledge of the basic principles and practices of bookkeeping. Ability to work well either alone or as part of a team. Job Duties Definition: Working under the supervision of the Director of Administrative Services and under the additional direction of the Director of Fiscal Operations, the administrative assistant participates in developing and implementing all office procedures and other tasks as assigned and as needed. Oversee all aspects of front desk and lobby coordination. Maintain office appointment book to schedule client appointments and agency meetings. Maintain confidentiality in all aspects of client, staff, and agency information. Monitor and assist with maintenance of the organization's website. Interact with clients, vendors, and visitors. Answer telephones and transfer to appropriate staff member. Monitor office security. Open, sort and distribute incoming correspondence, including faxes and email. Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing, mailing and filing. File and retrieve organizational documents, records and reports according to accepted secretarial standards. Record information, create, and modify documents such as reports, memos, letters, minutes, and presentations using word processing, spreadsheet, database and/or other presentation software such as Microsoft Office, Adobe Acrobat, or other programs, and assist all other staff in the same. Conduct basic trouble shooting and research solutions to problems arising with agency technical equipment. Attend meetings as requested in order to record and compose minutes. Compile, transcribe and distribute minutes of meetings. Maintain inventory of office equipment and supplies. Under the direction of the Director of Administrative Services, research, price, and purchase office furniture, equipment, and supplies. Arrange for the repair and maintenance of office equipment. Support staff in project‐based work. Assist in special events. Assist with overall maintenance of the organization and its offices. Assist Director of Fiscal Operations with general accounting and human resource duties. Other duties as assigned by Director of Administrative Services and the Director of Fiscal Operations. Knowledge, Skills, and Abilities: Computer and software skilled. Troubleshooting and research skills as apply to office technology and systems. Excellent writing, analytical, and problem‐solving skills. Knowledge of principles and practices of organization, planning, records management, and general administration. Ability to communicate effectively. Ability to operate standard office equipment, including but not limited to, computers, telephone systems, typewriters, calculators, copiers, and facsimile machines and to train and assist others in the same. Ability to follow oral and written instructions. This is a full-time, 35-hour per week position with a competitive salary and excellent benefit package. Interested persons should submit a cover letter and resume prior to December 17, 2025 to Debi Hughes, Director of Administrative Services, Pivot, 167 Polk Street, Suite 320, Watertown, New York 13601, via on-line submission form, or by fax at ************. EEO

Full-time Description Dannible & McKee, LLP, a premier CPA and consulting firm in Upstate New York, is seeking one full-time Audit Administrative/Billing Assistant to join our operations department. This position will be part of a fast-paced team that is responsible for providing best-in-class support to our partners, employees and clients. Job Responsibilities: Support Partners and professional staff as necessary with administrative needs not limited to monthly billing, accounts receivable monitoring, and maintaining calendars for assigned Partners. Assist in preparation, proofreading, editing and processing of documents not limited to correspondence, financial statements, proposals, mail merge and email blasts. Maintain and develop technological skills required to support Partners and professional staff. Perform rotating clerical duties not limited to answering phones, receiving, sorting and distributing mail, and correspondence filing. Cross-trained to serve as backup to other administrative assistants and reception as needed. Responsible for semi-monthly processing of timesheets and expense reports. Data entry, not limited to input of bill adjustments. Prepares functionalization reports for monthly billing meetings. Assists accounting & advisory service clients not limited to billings and payments. Other duties as assigned. Requirements Minimum Requirements: High School diploma or equivalent. Proficient in Microsoft Office Suite. Understanding of standard office functions such as filing, scanning and telephone techniques. Exceptional interpersonal and communication skills, both written and verbal. Excellent time management, planning and prioritizing skills. Must be organized, detail oriented and have ability to work in a fast-paced environment. Ability to uphold professional standards and Firm/client confidentiality. Salary Description $20 - $25 per hour