Administrative assistant jobs in Washington, IN - 56 jobs

Liftoff is a leading AI-powered performance marketing platform for the mobile app economy. Our end-to-end technology stack helps app marketers acquire and retain high-value users, while enabling publishers to maximize revenue across programmatic and direct demand. Liftoff's solutions, including Accelerate, Direct, Monetize, Intelligence, and Vungle Exchange, support over 6,600 mobile businesses across 74 countries in sectors such as gaming, social, finance, ecommerce, and entertainment. Founded in 2012 and headquartered in Redwood City, CA, Liftoff has a diverse, global presence. About the Role We are looking for a highly capable, organized Senior Executive Assistant to support our CFO/President. This is a senior EA role focused on complex calendar management, extensive scheduling across internal and external stakeholders, frequent domestic/international travel, and overall executive support. This position reports to the Chief of Staff to the CFO/President and operates within a "control tower" model. You will partner closely with the CFO/President's Chief of Staff and the CEO's Executive Assistant. Your focus will be on managing the CFO/President's end-to-end calendar, travel planning and logistics, coordinating multi-party scheduling with board members, investors, and external advisors, while ensuring seamless coordination with G&A leadership and functions across the business. The ideal candidate will thrive in dynamic environments, anticipate needs before they arise, and bring structure to complexity. You operate with strong judgment, discretion, and clear communication and are able to navigate competing demands, resolve conflicts decisively, and represent the executive office professionally in every interaction. What You'll Do Executive Support & Prioritization * Serve as the primary EA to the CFO/President, helping them execute and deliver on top priorities * Provide first-line backup for CEO support during high-volume cycles or the CEO EA's absence * Maintain familiarity with CEO and CFO/President operating cadence, preferences, and systems * Partner with the Chief of Staff on process improvement and executive logistics Complex Calendar Management & External Coordination * Manage the CFO/President's calendar proactively, balancing competing priorities with strong judgment and decisive conflict resolution. * Coordinate calendars with external partners, such as board members, investors, and advisors * Oversee board committee calendar and scheduling, financial reporting cycles, and investor-relations coordination, often across time zones and with limited availability windows * Support long-range corporate calendar planning (12-24 months), anticipating dependencies and proactively identifying scheduling risks EA Team Infrastructure & Administrative Support * Handle expense reports and other confidential data with discretion * Set up conference rooms for meetings, including video conferencing systems and AV coordination * Arrange meals and other logistics for in-person meetings and working sessions as needed * Provide bandwidth balancing and surge capacity as a second senior EA * Support event planning and logistics for team offsites, outings, and summits * Cross-train for CEO support in coordination with EA to CEO Communication & Problem Solving * Communicate clearly, professionally, and efficiently with internal leaders, external partners, and executive assistants across organizations * Serve as a reliable point of contact who can represent the CFO/President's office with professionalism and sound judgment * Anticipate scheduling conflicts and logistical challenges before they surface; propose solutions rather than problems * Navigate ambiguity and shifting priorities calmly with an ability to re-sequence calendars and reset stakeholder expectations with minimal friction * Operate with a high sense of urgency; follow up relentlessly and close loops without reminders What Will Make You Successful * 5+ years supporting C-suite executives in fast-paced and high-growth environments * Demonstrated experience managing complex, multi-stakeholder calendars * Experience coordinating with external parties; (Board, consultants, advisors, investors preferred) * Exceptional organizational skills; able to manage competing priorities independently * Strong follow-through, ownership, accountability, and urgency, closes loops without reminders * Clear and efficient communication, both written and verbal * Proactive problem-solver who anticipates needs and brings solutions, not problems * Strong interpersonal skills; builds trust and consensus quickly across internal and external stakeholders * Discretion and sound judgment in handling confidential information * Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) Location: This is a hybrid role, spending time between our Orange County office and our Los Angeles office, with an expectation of being on-site four days per week. This position is located in the Pacific Time Zone. Travel Expectations: We offer several opportunities for in-person team gatherings, including but not limited to project meetings, regional meetups, and company-wide events. We expect our employees to attend these gatherings at least once per quarter. These gatherings provide essential opportunities for collaboration, communication, and team building. * This position includes some international travel as part of its responsibilities. Compensation: This is a temp-to-perm position with an hourly rate of $60 - $70/hr. #LI-EL1 We use Covey as part of our hiring and/or promotional process for jobs in NYC and certain features may qualify it as an AEDT. As part of the evaluation process, we provide Covey with job requirements and candidate-submitted applications. We began using Covey Scout for Inbound on January 22, 2024. Please see the independent bias audit report covering our use of Covey here. Liftoff offers a fast-paced, collaborative, and innovative work environment where employees are empowered to grow and make an impact. We're shaping the future of the mobile app ecosystem-join us and help accelerate what's next. Liftoff's compensation strategy includes competitive salaries, equity, and benefits designed to support employee well-being and performance. We benchmark compensation based on role, level, and location to ensure fairness and market alignment. Benefits may include medical coverage, wellness stipends, and additional perks based on your country of residence. Liftoff is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and applicants regardless of race, ethnicity, national origin, age, marital status, disability, sexual orientation, gender identity, religion, veteran status, or any other characteristic protected by applicable law. Agency and Third Party Recruiter Notice: Liftoff does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies in response to job postings. No fee will be paid to third parties who submit unsolicited candidates directly to our hiring managers or Recruiting Team. All candidates must be submitted via our Applicant Tracking System by approved Liftoff vendors who have been expressly requested to make a submission by our Recruiting Team for a specific job opening. No placement fees will be paid to any firm unless such a request has been made by the Liftoff Recruiting Team and such a candidate was submitted to the Liftoff Recruiting Team via our Applicant Tracking System.